FY10 Budget Hearing Parks Fees and Charges Guidelines...

CITY OF EL PASO PARKS AND RECREATION DEPARTMENT

GUIDELINES FOR PROGRAMMING FEES

AND FACILITY RESERVATION AND USE COSTS

July 9, 2009 Rev. 31

City of El Paso, Parks and Recreation Department Guidelines for Programming Fees, and Facility Reservation and Use Costs

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Guidelines for Programming Fees and Facility Reservation and Use Costs

Document Table of Contents INTRODUCTION………………………………………………………………………………………..3 A philosophy which communicates how the Parks and Recreation Department will maintain

financial control, equitably priced programs and services, and identify core programs, facilities and services.

THE CORE SERVICES MODEL……………………………………………………………………….4

Parks and recreation programs are based upon a broad supporting base of core services, and enhanced with more specialized services as resources allow. This philosophy can be graphically represented by a pyramid.

EXHIBIT A, EXPLANATION OF TERMS AND IMPLEMENTATION GUIDE…………………….6 A glossary of terms with guidance to staff to fairly and consistently implement

and execute the fees and related fee policies.

EXHIBIT B, CHARGE CLASSIFICATIONS FOR INDOOR AND OUTDOOR FACILITIES………10 Explanation and examples of the five different fee classifications: Standard Rental Rate Non-Profit Rental Rate Non-Resident Rental Rate Commercial Rental Rate No Fee Classification

EXHIBIT C, FACILITY, EQUIPMENT, AND SERVICES FLAT FEE CHARGES…………………12 Grid of all facilities with flat rate and general admission charges for

each fee classification.

EXHIBIT D, FORMULA SCHEDULE FOR PROGRAMMING, ACTIVITY, AND EVENT FEES..29 The formulas indicated in this exhibit specify how fees are to be determined for programs and activities offered that are not specifically listed on Schedule C. The formulas relate directly to the City’s costs for providing the activities. The factor to recover the cost of the program coordinator varies with the type of program and is consistent with the core services model.


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Introduction The purpose of this document is to lay the groundwork for why fees are charged, and to discuss pricing philosophy and how cost recovery is related to the core services model. It is the intent of this document to provide transparency to policy makers and the public on the subject of fees and charges and to ensure the sustainability of parks and recreation programs by providing a logical, justifiable fee schedule that is directly linked to these factors:

• Financial viability of the program • Thorough understanding of both direct and indirect costs • City’s civic responsibility to provide some services without recovering all costs • Community values • Core services model

Why does Parks and Recreation offer programs and services for a fee? • The Parks and Recreation Department is expected to expand existing service or retain services which

are not totally supported through public funds. • Recreation facilities and programs are expected to cover operating costs due to limited funding

support available through the general fund. A variety of services. The Parks and Recreation Department’s mission is to provide a wide variety of services and programs that serve individuals, groups, people of all ages with a continuum of activities that range from self-directed to highly structured, and from those that are “basic” and 100% subsidized to those that are “highly individual” and 100% covered through fees that meet specific citizen demand. Premise: As services and programs become more specialized, and the placement within the continuum becomes more discretionary, fees increase accordingly. Basic services such as the provision of safely maintained parks, recreation center and senior center buildings, facility planning, the provision of basic equipment/furniture for general use are offered at no charge. Premise: Services that are highly individualized and/or discretionary for the individual or group will have fees that cover all direct costs and a portion of the cost to coordinate the program. Examples include leisure interest classes (aerobics, ceramics, karate, etc.), sports leagues, shelter rentals, swim teams. Pricing of services is based on the level of use over and above the basic services. Fees are charged when:

• Reservations are desired versus general public “non-guaranteed” access • The program or service uses consumable materials • Programs or services require preparation, set-up/clean-up that is outside normal operations. • Programs or services require the payment of overtime to staff. • Programs or services require the use of contract labor. • Programs or services require specialized equipment.


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The Core Services Model Parks and recreation programs are based upon a broad supporting base of core services, and enhanced with more specialized services as resources allow. This philosophy can be graphically represented by a pyramid. BASIC Community Benefit – The foundational level of the pyramid includes those programs, facilities and services that benefit the community as a whole. These programs, facilities and services can increase property values, provide safety, address social needs and enhance quality of life for residents. The community generally pays for these basic services through taxes. These services are offered to residents at no fee. Example: park maintenance, open gym. MERIT Community Individual Benefit – The second and smaller level of the pyramid represents programs, facilities and services that provide recreation skill development and promote individual physical and mental well-being primarily in a group setting. They are generally the more traditionally expected services and beginner instructional levels that are self-paced and where everyone plays. These programs, services and facilities are typically assigned fees based on the specified percentage of direct and program coordinator costs. These costs are typically and partially offset by both tax subsidy to account fort the community benefit and participant fees to account for the individual benefit. Example: weight rooms, recreation/senior center operations, afterschool program. ENHANCED Individual Community Benefit – This level of the pyramid represents services that promote individual physical and mental well-being, and provides an intermediate level of recreational skill development. This level provides more individual benefit and less community benefit and should be priced accordingly. The individual fee is higher than for programs and services that fall in the lower pyramid levels. Example: Senior dances, swim lessons, Club Rec Summer Program. SPECIALIZED Mostly Individual Benefit – The fourth level of the pyramid represents specialized services generally for specific individuals and groups, and may have a competitive focus. In this level, and in a more individualized group setting, programs and services may be priced to recover full cost, including all direct and program coordinator expenses. Example: Leisure Interest classes, adult sports leagues. ENTERPRISE Highly Individual Benefit – At the top of the pyramid, this level represents activities that have a profit center potential, and may even fall outside of the core mission. In this level programs and services should be priced to recover full cost plus a support other programs. Example: Shelter rentals, private swim teams, daycare.


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EXHIBIT A

Explanation of Terms and Implementation Guide Administration Fee. A non-refundable fee charged for costs incurred in processing certain program registration and facility reservation requests. (Not applicable to “no fee” classification facility reservations, authorized reciprocal uses as defined in approved Inter-Local Agreements, and other “no fee” permit activities defined in the El Paso Municipal Code, Section 13.24.) Alcohol. Alcohol is allowed in accordance with 13.24.120 through 13.24.180 of the El Paso Municipal Code. Any person wishing to have alcohol at their event must obtain proper permits and be at least 21 years of age. Cancellation Policy (Facility Rentals). It is intended that facilities not be reserved “just in case”, and then be released too late for use by others. • Fees paid to-date will be refunded, except for the administration fee, for cancellation of a facility use

permit thirty days or more in advance of the use date. • Fees paid to-date will be forfeited for cancellation of a facility use permit less than thirty days of the

permit use date. NOTE: The reservation may be transferred to an alternate date at the same facility or a different but comparable facility (if available) within 3 months of the original date. A $7 administration fee will apply to the new permit. Community Organizations or Non-Public Entity. Four or more residents that are engaged in self-directed activities taking place inside a recreation or senior center during normal operating hours. Activities may include but not be limited to: social clubs, crafts, or sewing groups. Concessions. Food concessions are provided at various outdoor sports and park facilities during organized activities. Concessions are obtained through the City’s procurement process and are categorized by the size and scope of the service area. Regional and community level parks are categorized as “large” concession areas; neighborhood parks as “medium” areas; and other areas with a minimal amount of facilities and activity are categorized as “small” areas. Credit Card Fee. A percentage will be charged to participants using credit cards to pay for program fees and facility charges to offset the City’s cost to process credit card transactions. Daily Use Fee. An admission fee is available for one time, single use only. Daily use fees may be used to participate in a leisure class to introduce the participant to the class (see Leisure Interest Daily Use fee). Daily use is only applicable if the activity has capacity for single use participants. Daily fees are used in conjunction with programs, activities and classes, not facility rentals. Drop-in. Refers to casual, unregimented recreational activities without charge on a first come, first served basis, without having reserved the facility or space in advance. Advance reservations, however, have a higher priority and displace drop-in uses. • Commercial use (as defined in Exhibit “B”) is not permitted on a drop-in basis. • Facilities unavailable for drop-in use are shelters, public swimming pools, kitchen facilities,

designated game fields, and other facilities.


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Facility Use Permit Payment. Payment for rooms, shelters, plazas, gymnasiums and other facilities are due on the following schedule: • Reservations made 31 days or more in advance require the payment of no less than 50% of the total

cost to hold the reservation. The balance is due no later than 30 days in advance of the reservation. Any balance must be paid in full with either cash, check or credit card or the reservation will be cancelled.

• Reservations made 30 days or less prior to the reservation date require the payment of 100% of the total cost to obtain the reservation, or the reservation will not be taken. No personal checks are accepted less than 30 days prior to the reservation.

• For requests outside of normal operating hours, no reservations will be taken under two weeks in advance of the reservation date. No personal checks will be accepted and no security services are available for requests made less than two weeks in advance of the reservation date.

• Sports practice permits (see Sports practice permits)

Game Field (Sports). Sports fields that are used exclusively for competitive events or activities. These outdoor fields receive a higher level of maintenance and are intended to be used for events that may result in a positive economic impact to the City. Local activities, such as league games, may take place on the game fields, but permits are not issued for practice activities or informal play. Designated game fields: Marty Robbins Sports Complex, Northeast Regional Complex, Blackie Chesher Sports Complex, Westside Sports Complex. Gymnasium Categories. These specialty facilities are classified by general size to be consistent citywide and to match the fee to the quality of the amenity. Small Gyms: Square footage – 1800-2499 – Seville, Leona Ford Washington, Auxiliary gyms at Galatzan, Veterans, and Pavo Real. Medium Gyms: Square footage – 2500-3999 – Armijo, Multipurpose, Nolan Richardson, San Juan Recreation Center, Auxiliary Gyms at Gary del Palacio and Westside. Large Gyms: Square footage – 4000-5999 – Pavo Real, Auxiliary gyms at Nations Tobin and Acosta Extra Large Gyms: Square footage – 6000+ – Carolina, Gary del Palacio, Veterans, Westside, Galatzan and Marty Robbins. Late Fee. Late fees are primarily applied in the daycare program. Any late fees that are applicable to facility reservations will be clearly indicated on a facility use permit. Leisure Interest Class. A structured program with a qualified instructor that is compensated commensurate with qualifications through an independent contract. Participants must register and pay for the class prior to its start, and minimal enrollment must be achieved, or the class may be subject to cancellation by the City. Classes may vary in frequency and length as needed and fees will vary accordingly, set by approved formula. Leisure Interest Class Daily Use Fee. Daily use fees may be used to participate in a leisure class to introduce the participant to the class. The daily use fee is only applicable if the activity has capacity for single use participants. The daily use fee for classes may be applied to the class registration fee only if there is capacity in the class. No class proration is available with the application of the daily use fee. No administration fee is charged with daily use fees. No refunds are issued to daily users. Multiple Child Program Discount. For families with more than 1 child participating in the same Parks and Recreation program, a 10% discount will be applied to each child within that family that registers for the program. Only siblings within the same family are eligible for the discount. Example: The Smith family has 4 children registering for a karate class. Standard fee is $20/month per child. Total standard fee for the family would be $80. Discounted fee would be $72 for the family, equivalent to $18/month per child. This discount does not apply to daycare services and afterschool program.


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Non-Profit. Applies to an organization or group that is registered with the city’s charitable solicitation committee and to any person, group or organization, recognized as a non-profit organization under the laws of the State of Texas, or which has been given tax exempt status under section 501(c)(3) of the United States Internal Revenue Service, or both. Proof of non-profit status or intent may be required by the City for the completion of a facility reservation use permit. Non-profit classifications receive a 20% discount on rentals. Out of Pocket Costs. Refers to expenses caused by a rental or use that require additional funds not budgeted by the department for the specific use. These may include but are not limited to additional staff costs, additional security, janitorial, or equipment costs not necessarily included in the program or facility fee. Permittee. Any person over the age of 18 may be granted a facility use permit providing that all contractual stipulations are met and appropriate fees are paid. For uses that will have alcohol present, the permittee must be 21 years of age. Prime Time Reservation Hours. Refers to “high use” time in the facilities. Prime time is Monday through Friday 5PM-1AM and Saturdays, Sundays and Holidays. Higher fees may be charged during prime times. Priority Use. City programs, activities, leagues, tournaments, and City operated events take priority at all Parks and Recreation parks and facilities. Others wishing to use or rent Department facilities shall follow the use priorities set in Section 13.24 of the El Paso Municipal Code. Proof of Residency. Proof of residency may be required to determine program eligibility and/or applicable fee: (See also “resident” below.) • Residency for class and activity registration may be established by a City of El Paso water bill, in the

name of the applicant to confirm residential trash collection, or a bank check with a residential City of El Paso address.

• Residency for a facility reservation is established when the following conditions are satisfied, and verified with the City’s database system:

1. An El Paso resident initiates the reservation request; and 2. The check for payment has the address of the person responsible for initiating the request,

including driver's or business license verification with payment; or 3. City service (i.e., residential trash collection) or property tax payment verification is provided

by the permittee. Rates: • No fee will be applied when the permittee does not pay for the program, service or facility. A facility

use permit shall be issued indicating any terms and conditions required by the use. No fees will be charged for the permit. Administrative fees do not apply.

• Standard rate will be applied when the permittee is not charging a fee or requiring a donation for admission to the event or program in question.

• Non-profit will be applied when the permittee is registered with the city’s charitable solicitation committee, as outlined in Section 5.24.030, El Paso City Code, and is not charging a fee or requires a donation for admission to the event or program in question. Also applies to any registered person, group or organization, recognized as a non-profit organization under the laws of the State of Texas, or which has been given tax exempt status under section 501(c)(3) of the United States Internal Revenue Service, or both.

• Non Resident Fee. A fee which is charged to a non-resident for reservation and use of El Paso Parks and Recreation Department facilities and services.

• Commercial rate means an individual, organization or group that charges a fee or requires a donation for admission to the event or program in question.


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Refund Policy (Program). Once a participant has begun participation in a program, no refunds will be given. Refunds will only be issued when the cause of the program cancellation was initiated by the City.

Regular Use. Applied to an indoor facility reservation request during normal operating hours at a facility. It is intended that facilities allow for a balanced "mix of uses", and that one group not monopolize facility space with multiple uses. Guidelines for regular use customers are: • Booking limits for standard, non-profit, and non-resident uses will be 10 uses in a 12 month period,

twelve months in advance. • Booking limits for commercial use will be 5 uses, in a 12 month period, six months in advance. • Booking limits for free use are not in effect except that groups desiring free use of indoor facilities

must comply with the El Paso Municipal Code section 13.24. Rental Day - Gymnasium. A day is defined as more than a 12 hour period. Any use less than 13 hours will be charged at the hourly rate. A rental day is used in conjunction with a gymnasium, not a program or activity. Rental Day – Shelter/Reserve/Pavilion/Skate Park. A day is defined as more than an 8 hour period. A rental day is used in conjunction with a Shelter, Reserve, Pavilion, or Skate Park, not a program or activity. Rental Day – Sports Fields. A day is defined as more than a 10 hour period. Any use less than 11 hours will be charged at the hourly rate. A rental day is used in conjunction with a sports field, not a program or activity. Resident. A person is considered a resident of El Paso by maintaining a residence, or owning property or a business within the city limits of the City of El Paso. Residency may need to be established during the facility reservation process. See also “proof of residency”. Sports Practice Permits. Permits for practice activities on sports fields are available through the City’s Sports Office. Permits are issued for a period of 90 minutes and are limited to reservations 2 weeks in advance. Individuals are limited to 4 practices on one field within the 2 week period. Senior Citizen. A senior citizen is defined as an individual 60 years and older for parks and recreation fees and charges policies. Senior citizens may be eligible for certain discounts and may be required to show proof of age. A 50% discount will be applied to leisure interest programs provided by the Parks and Recreation Department, and admission to City weight rooms, billiards, and boxing (except daily fee). The Senior discount does not apply to facility rental, adult sports leagues (including senior leagues), swim programs, or special community events. Weight Room Categories. These specialty facilities are classified by general size to be consistent citywide and to match the fee to the quality of the amenity. Small Weight Rooms: 4 or less pieces of equipment in one room. - Eastside Senior Center, Leona Ford Washington. Medium Weight Rooms: Weight machines, free weights cardiovascular, other miscellaneous equipment located in one room. – Armijo, Carolina, Galatzan, Hilos de Plata Senior Center, Multipurpose, San Juan Recreation Center. Large Weight Rooms: Cardiovascular, weight equipment, and free weights in room(s) designed for this use. - Gary del Palacio, Marty Robbins, Westside, Veterans. Youth. A youth is defined as an individual 17 years and younger. Youth may be required to show proof of age.


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EXHIBIT B

Charge Classifications for Indoor and Outdoor Facilities

Standard Rental Rate Classification The standard rental rate classification is the “base” fee for a facility. Other fee classifications are based on the standard fee. The standard fee is based on the square footage of the room or area. A $.20 per square foot divided by 8 hours calculation is used. Exceptions to the calculation: • Gymnasiums and auxiliary gymnasiums • Shelters, reserves, pavilions, and skate parks • Weight rooms • Pools • General admission or flat rate charges, i.e. fee for lap swim, boxing room, kitchen rental, and sports

field practice. Non-Profit Rental Rate Classification Applies to an organization or group that is registered with the city’s charitable solicitation committee and to any person, group or organization, recognized as a non-profit organization under the laws of the State of Texas, or which has been given tax exempt status under section 501(c)(3) of the United States Internal Revenue Service, or both. Proof of non-profit status or intent may be required by the City for the completion of a facility reservation use permit. Non-profit classifications receive a 20% discount on rentals. Non Resident Rental Rate Classification A request to reserve or use an El Paso Parks and Recreation facility or equipment is subject to a Non-Resident rate charge as shown in Exhibit “A”, unless the No Fee or Commercial Fee classification is more appropriate. A person is considered a resident of El Paso by maintaining a residence, or owning property within the city limits of the City of El Paso. Residency may need to be established during the facility reservation or program registration process. The non-resident rate calculation is 25% more than the standard rate. Commercial Rental Rate Classification The commercial rental rate (including adherence to City of El Paso permit requirements) applies to requests for use by any person, group or organization whose intent is to conduct business or an activity for economic profit in or upon the facility, whether or not income is realized, directly or indirectly, such as but not limited to: • An event encouraging public participation for which a fee is charged. • A fund raising activity for profit (i.e., an auction, corporate sports challenge, etc.). • An activity, with or without an entry fee, allowing for immediate or future profit (i.e., estate planning,

investment education or counseling, sales promotion, personal trainer and instructor, etc.). • An event managed or administered by a promoter (i.e., concert, competition activity, etc.). For City swimming pools, boxing rooms, gymnasiums, and other facilities, commercial use can only be scheduled outside of normal public operating hours. Commercial rates are calculated at four times the standard rate.


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No Fee Classification Applies only to meeting rooms at Parks and Recreation facilities and does not include staffing, or other “out-of-pocket” costs. A no fee permit shall be issued. The administrative fee does not apply. • City funded activity or event. • Public meetings with Federal and State Congressional Representatives. • Recognized Neighborhood Association. The activity must be for association business and be held

during regular facility operating hours. • Reciprocal use or benefit provided for in an Inter-Local or in a City authorized agreement. • Community organizations or non-public entities using facilities during normal operating hours as

defined by Section 13.24 of the El Paso Municipal Code. • Drop-in use of facilities on a first come, first served basis.


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EXHIBIT C

Facility, Equipment, and Services Flat Fee Charges PARKS AND RECREATION FACILITIES PAGE NO. Acosta Sports Center................................................................................................................................... 25 Aquatics ...................................................................................................................................................... 23 Aquatics - Other.......................................................................................................................................... 23 Armijo Recreation Center ........................................................................................................................... 13 Carolina Recreation Center......................................................................................................................... 13 Chihuahuita Neighborhood Center ............................................................................................................. 14 Daycare Services......................................................................................................................................... 24 Eastside Senior Center ................................................................................................................................ 19 Event Fees................................................................................................................................................... 24 Father Martinez Senior Center.................................................................................................................... 19 Galatzan Recreation Center ........................................................................................................................ 14 Game Fields ................................................................................................................................................ 27 Gary del Palacio Recreation Center ............................................................................................................ 14 Grandview Senior Center............................................................................................................................ 20 Hilos de Plata Senior Center ....................................................................................................................... 20 Leona Ford Washington Recreation Center................................................................................................ 15 Marty Robbins Recreation Center............................................................................................................... 15 Memorial Senior Center.............................................................................................................................. 20 Miscellaneous Fees ..................................................................................................................................... 28 Multipurpose Recreation Center ................................................................................................................. 16 Nations Tobin Sports Center....................................................................................................................... 25 Nolan Richardson Recreation Center.......................................................................................................... 16 Organized Swim Teams.............................................................................................................................. 23 Park Grounds .............................................................................................................................................. 24 Pavilions...................................................................................................................................................... 22 Pavo Real Recreation Center ...................................................................................................................... 17 Plazas .......................................................................................................................................................... 22 Polly Harris Senior Center .......................................................................................................................... 20 Public Pool Rentals ..................................................................................................................................... 23 Rae Gilmore Recreation Center .................................................................................................................. 17 Reserves ...................................................................................................................................................... 22 Rose Garden Wedding Site ......................................................................................................................... 22 San Juan Recreation Center ........................................................................................................................ 18 San Juan Senior Center ............................................................................................................................... 21 Seville Recreation Center ........................................................................................................................... 18 Shelters........................................................................................................................................................ 22 Skate Parks.................................................................................................................................................. 24 South El Paso Senior Center ....................................................................................................................... 21 Sports Administration ................................................................................................................................. 26 Sports Centers ............................................................................................................................................. 25 Sports Field Rental – Games, Tournaments, Other Events (non-game fields) ........................................... 26 Sports Field Rental Practice Permits........................................................................................................... 26 Veterans Recreation Center ........................................................................................................................ 18 Wellington Chew Senior Center ................................................................................................................. 21 Westside Recreation Center ........................................................................................................................ 19 Westside Sports Complex ........................................................................................................................... 27 Youth Development Program Fees ............................................................................................................. 28


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Facility Size

(SF) General

Admission or Flat Rate

Standard Rental Rate

Non-Profit Rental Rate

Commercial Rental Rate

Non-Resident Rental Rate

(+) Indicates Per Person (nr) Not Reserved For General Public Use 1/2 hour increment @ 1/2 hourly rate Rates are per hour unless indicated

Recreation Centers Armijo Recreation Center Gym Full Court (per hour) $25 $20 $100 $31 Gym Half Court (per hour) $13 $10 $52 $16 Gym Full Court (per day) $375 $300 $1500 $469 Gym Full Court (per hour)-Prime Time $35 $28 $140 $44 Gym Half Court (per hour)-Prime Time $17 $14 $68 $21 Gym Full Court (per day)-Prime Time $550 $440 $2200 $688 Lower Multipurpose Room 1 4484 $112 $90 $448 $140 Game Room (nr) Classroom 1 1368 $34 $27 $137 $43 Classroom 2 1020 $26 $20 $102 $32 Classroom 3 646 $16 $13 $65 $20 Classroom 4 1428 $36 $29 $143 $45 Classroom 5 561 $14 $11 $56 $18 Multipurpose Room 2 1200 $30 $24 $120 $38 Weight Room (per month) (+) $10 Weight Room (per day) (+) $3 Boxing Room (per month) (+) $10 Boxing Room (per day) (+) $1 Boxing Room 1428 $36 $29 $143 $45 Kitchen (per event) $30 Carolina Recreation Center Gym Full Court (per hour) $45 $36 $180 $56 Gym Half Court (per hour) $23 $18 $92 $29 Gym Full Court (per day) $525 $420 $2100 $656 Gym Full Court (per hour)-Prime Time $55 $44 $220 $69 Gym Half Court (per hour)-Prime Time $28 $22 $112 $35 Gym Full Court (per day)-Prime Time $775 $620 $3100 $969 Game Room (nr) Dance Studio 1880 $47 $38 $188 $59 Classroom 1-Visual Arts 375 $9 $8 $38 $12 Classroom 2 704 $18 $14 $70 $22 Classroom A 675 $17 $14 $68 $21 Classroom B 675 $17 $14 $68 $21 Weight Room (per month) (+) $10 Weight Room (per day) (+) $3 Boxing Room (per month) (+) $10 Boxing Room (per day) (+) $1 Boxing Room 2760 $69 $55 $276 $86 Kitchen (per event) $30


14

Facility Size

(SF) General





Non-Resident

Rental Rate


Chihuahuita Neighborhood Center Multipurpose Room 1176 $29 $24 $118 $37 Classroom 1 208 $5 $4 $21 $7 Kitchen per event $30 Galatzan Recreation Center Gym Full Court (per hour) $45 $36 $180 $56 Gym Half Court (per hour) $23 $18 $92 $29 Gym Full Court (per day) $525 $420 $2100 $656 Gym Full Court (per hour)-Prime Time $55 $44 $220 $69 Gym Half Court (per hour)-Prime Time $28 $22 $112 $35 Gym Full Court (per day)-Prime Time $775 $620 $3100 $969 Auxiliary Gym (per hour) $15 $12 $60 $19 Auxiliary Gym (per hour) $7 $6 $28 $9 Auxiliary Gym (per day) $275 $220 $1100 $344 Auxiliary Gym (per hour)-Prime Time $25 $20 $100 $31 Auxiliary Gym (per hour)-Prime Time $13 $10 $52 $16 Auxiliary Gym (per day)-Prime Time $450 $360 $1800 $563 Multipurpose Room 2204 $55 $44 $220 $69 Weight Room (per month) (+) $10 Weight Room (per day) (+) $3 Gary del Palacio Recreation Center Gym Full Court (per hour) $45 $36 $180 $56 Gym Half Court (per hour) $23 $18 $92 $29 Gym Full Court (per day) $525 $420 $2100 $656 Gym Full Court (per hour)-Prime Time $55 $44 $220 $69 Gym Half Court (per hour)-Prime Time $28 $22 $112 $35 Gym Full Court (per day)-Prime Time $775 $620 $3100 $969 Auxiliary Gym (per hour) $25 $20 $100 $31 Auxiliary Gym (per hour) $13 $10 $52 $16 Auxiliary Gym (per day) $375 $300 $1500 $469 Auxiliary Gym (per hour)-Prime Time $35 $28 $140 $44 Auxiliary Gym (per hour)-Prime Time $17 $14 $68 $21 Auxiliary Gym (per day)-Prime Time $550 $440 $2200 $688 Multipurpose Room 2331 $58 $47 $233 $73 Game Room (nr) Dance Studio 925 $23 $19 $93 $29 Weight Room (per month) (+) $18 Weight Room (per day) (+) $4 Kitchen per event $30 Racquetball Court (per hour)(+) $2 Racquetball Court (per month)(+) $15 Ceramics Room (nr)


15

Facility Size (SF)

General Admission

or Flat Rate




Non-Resident

Rental Rate

(+) Indicates Per Person (nr) Not Reserved For General Public Use ½ hour increment @ ½ hourly rate Rates are per hour unless indicated

Recreation Centers (continued) Leona Ford Washington Recreation Center

Gym Full Court (per hour) $15 $12 $60 $19 Gym Half Court (per hour) $7 $6 $28 $9 Gym Full Court (per day) $275 $220 $1100 $344 Gym Full Court (per hour)-Prime Time $25 $20 $100 $31 Gym Half Court (per hour)-Prime Time $13 $10 $52 $16 Gym Full Court (per day)-Prime Time $450 $360 $1800 $563 Multipurpose Room-Hall 3188 $80 $64 $319 $100 Classroom 1 270 $7 $5 $27 $8 Classroom 2 1767 $44 $35 $177 $55 Weight Room (per month) (+) $6 Weight Room (per day) (+) $3 Kitchen per event $30 Arts and Crafts Room (nr) Marty Robbins Recreation Center Gym Full Court (per hour) $45 $36 $180 $56 Gym Half Court (per hour) $23 $18 $92 $29 Gym Full Court (per day) $525 $420 $2100 $656 Gym Full Court (per hour)-Prime Time $55 $44 $220 $69 Gym Half Court (per hour)-Prime Time $28 $22 $112 $35 Gym Full Court (per day)-Prime Time $775 $620 $3100 $969 Game Room (nr) Dance Studio 777 $19 $16 $78 $24 Classroom 1 578 $14 $12 $58 $18 Classroom 2 884 $22 $18 $88 $28 Weight Room (per month) (+) $18 Weight Room (per day) (+) $4 Kitchen per event $30


16

Facility Size

(SF) General





Non-Resident

Rental Rate


Recreation Centers (continued) Multipurpose Recreation Center Gym Full Court (per hour) $25 $20 $100 $31 Gym Half Court (per hour) $13 $10 $52 $16 Gym Full Court (per day) $375 $300 $1500 $469 Gym Full Court (per hour)-Prime Time $35 $28 $140 $44 Gym Half Court (per hour)-Prime Time $17 $14 $68 $21 Gym Full Court (per day)-Prime Time $550 $440 $2200 $688 Multipurpose Room 3188 $80 $64 $319 $100 Game Room (nr) Dance Studio 898 $22 $18 $90 $28 Weight Room (per month) (+) $10 Weight Room (per day) (+) $3 Kitchen (per event) $30 Patio 14,390 $360 $288 $1439 $450 Arts and Crafts Room (nr) Nolan Richardson Recreation Center Gym Full Court (per hour) $25 $20 $100 $31 Gym Half Court (per hour) $13 $10 $52 $16 Gym Full Court (per day) $375 $300 $1500 $469 Gym Full Court (per hour)-Prime Time $35 $28 $140 $44 Gym Half Court (per hour)-Prime Time $17 $14 $68 $21 Gym Full Court (per day)-Prime Time $550 $440 $2200 $688 Multipurpose Room 1390 $35 $28 $139 $43 Classroom 1 390 $10 $8 $39 $12 Classroom 2 390 $10 $8 $39 $12 Classroom 3 390 $10 $8 $39 $12 Classroom 4 390 $10 $8 $39 $12 Patio 6142 $154 $123 $614 $192 Kitchen (per event) $30


17

Facility Size

(SF) General





Non-Resident

Rental Rate


Recreation Centers (continued) Pavo Real Recreation Center Gym Full Court (per hour) $35 $28 $140 $44 Gym Half Court (per hour) $18 $14 $72 $23 Gym Full Court (per day) $500 $400 $2000 $625 Gym Full Court (per hour)-Prime Time $45 $36 $180 $56 Gym Half Court (per hour)-Prime Time $23 $18 $92 $29 Gym Full Court (per day)-Prime Time $675 $540 $2700 $844 Auxiliary Gym (per hour) $15 $12 $60 $19 Auxiliary Gym (per hour) $7 $6 $28 $9 Auxiliary Gym (per day) $275 $220 $1100 $344 Auxiliary Gym (per hour)-Prime Time $25 $20 $100 $31 Auxiliary Gym (per hour)-Prime Time $13 $10 $52 $16 Auxiliary Gym (per day)-Prime Time $450 $360 $1800 $563 Dance Studio 2308 $58 $46 $231 $72 Classroom 1 391 $10 $8 $39 $12 Classroom 2 408 $10 $8 $41 $13 Classroom 3 391 $10 $8 $39 $12 Classroom 4 704 $18 $14 $70 $22 Classroom 5 2356 $59 $47 $236 $74 Boxing Room (per month) (+) $10 Boxing Room (per day) (+) $1 Boxing Room 2760 $69 $55 $276 $86 Racquetball Court (per hour)(+) $2 Racquetball Court (per month)(+) $15 Kitchen (per event) $30 Rae Gilmore Recreation Center Multipurpose Room 1935 $48 $39 $192 $60 Classroom 1 475 $12 $10 $48 $15 Classroom 2 324 $8 $7 $32 $10 Classroom 3 324 $8 $7 $32 $10 Classroom 4 248 $6 $5 $24 $8 Patio 967 $24 $19 $96 $30 Kitchen (per event) $30


18

Facility Size

(SF) General





Non-Resident

Rental Rate


San Juan Recreation Center Gym Full Court (per hour) $25 $20 $100 $31 Gym Half Court (per hour) $13 $10 $52 $16 Gym Full Court (per day) $375 $300 $1500 $469 Gym Full Court (per hour)-Prime Time $35 $28 $140 $44 Gym Half Court (per hour)-Prime Time $17 $14 $68 $21 Gym Full Court (per day)-Prime Time $550 $440 $2200 $688 Multipurpose Room 896 $22 $18 $90 $28 Game Room (nr) Classroom 1 408 $10 $8 $41 $13 Weight Room (per month) (+) $10 Weight Room (per day) (+) $3 Boxing Room (per month) (+) $10 Boxing Room (per day) (+) $1 Boxing Room 2760 $69 $55 $276 $86 Kitchen (per event) $30 Seville Recreation Center Gym Full Court (per hour) $15 $12 $60 $19 Gym Half Court (per hour) $7 $6 $28 $9 Gym Full Court (per day) $275 $220 $1100 $344 Gym Full Court (per hour)-Prime Time $25 $20 $100 $31 Gym Half Court (per hour)-Prime Time $13 $10 $52 $16 Gym Full Court (per day)-Prime Time $450 $360 $1800 $563 Multipurpose Room 400 $10 $8 $40 $13 Classroom 1 180 $5 $4 $18 $6 Classroom 2 180 $5 $4 $18 $6 Kitchen (per event) $30 Veterans Recreation Center Gym Full Court (per hour) $45 $36 $180 $56 Gym Half Court (per hour) $23 $18 $92 $29 Gym Full Court (per day) $525 $420 $2100 $656 Gym Full Court (per hour)-Prime Time $55 $44 $220 $69 Gym Half Court (per hour)-Prime Time $28 $22 $112 $35 Gym Full Court (per day)-Prime Time $775 $620 $3100 $969 Auxiliary Gym (per hour) $15 $12 $60 $19 Auxiliary Gym (per hour) $7 $6 $28 $9 Auxiliary Gym (per day) $275 $220 $1100 $344 Auxiliary Gym (per hour)-Prime Time $25 $20 $100 $31 Auxiliary Gym (per hour)-Prime Time $13 $10 $52 $16 Auxiliary Gym (per day)-Prime Time $450 $360 $1800 $563 Classroom 5 600 $15 $12 $60 $19 Weight Room (per month) (+) $18 Weight Room (per day) (+) $4


19

Facility Size (SF)

General Admission

or Flat Rate






Westside Recreation Center Gym Full Court (per hour) $45 $36 $180 $56 Gym Half Court (per hour) $23 $18 $92 $29 Gym Full Court (per day) $525 $420 $2100 $656 Gym Full Court (per hour)-Prime Time $55 $44 $220 $69 Gym Half Court (per hour)-Prime Time $28 $22 $112 $35 Gym Full Court (per day)-Prime Time $775 $620 $3100 $969 Auxiliary Gym (per hour) $25 $20 $100 $31 Auxiliary Gym (per hour) $13 $10 $52 $16 Auxiliary Gym (per day) $375 $300 $1500 $469 Auxiliary Gym (per hour)-Prime Time $35 $28 $140 $44 Auxiliary Gym (per hour)-Prime Time $17 $14 $68 $21 Auxiliary Gym (per day)-Prime Time $550 $440 $2200 $688 Game Room (nr) Classroom 1 400 $10 $8 $40 $13 Weight Room (per month) (+) $18 Weight Room (per day) (+) $4 Kitchen (per event) $30 Senior Centers Eastside Senior Center Multipurpose Room 2645 $66 $53 $265 $83 Billiard Room (per year) $30 Billiard Room (per month) (+) $10 Billiard Room (per day) (+) $2 Classroom 1 360 $9 $7 $36 $11 Classroom 2 683 $17 $14 $68 $21 Arts and Crafts Room 606 $15 $12 $61 $19 Weight Room (per month) $6 Weight Room (per day) $3 Patio 11,968 $299 $239 $1197 $374 Ceramics Room (nr) Kitchen (per event) $30 Father Martinez Senior Center Multipurpose Room 2220 $56 $44 $222 $69 Classroom 1 374 $9 $7 $37 $12 Classroom 2 462 $12 $9 $46 $14 Ceramics Room (nr) Arts and Crafts Room 746 $19 $15 $75 $23 Billiard Rooms #1 and #2 (per year) $30 Billiard Rooms #1 and #2 (per month) (+) $10 Billiard Rooms #1 and #2 (per day) (+) $2 Kitchen (per event) $30


20

Facility Size

(SF) General





Non-Resident

Rental Rate


Senior Centers (continued) Grandview Senior Center Multipurpose Room 2849 $71 $57 $285 $89 Billiard Room (per year) $30 Billiard Room (per month) (+) $10 Billiard Room (per day) (+) $2 Classroom 1 636 $16 $13 $64 $20 Classroom 2 464 $12 $9 $46 $15 Classroom 3 310 $8 $6 $31 $10 Classroom 4 343 $9 $7 $34 $11 Kitchen (per event) $30 Hilos de Plata Senior Center Multipurpose Room 4876 $122 $98 $488 $152 Billiard Room (per year) $30 Billiard Room (per month) (+) $10 Billiard Room (per day) (+) $2 Classroom 1 577 $14 $12 $58 $18 Classroom 2 577 $14 $12 $58 $18 Weight Room (per month) (+) $10 Weight Room (per day) (+) $3 Ceramics Room (nr) Arts and Crafts Room 746 $19 $15 $75 $23 Kitchen (per event) $30 Memorial Senior Center Multipurpose Room 2296 $57 $46 $230 $72 Billiard Room (per year) $30 Billiard Room (per month) (+) $10 Billiard Room (per day) (+) $2 Classroom 1 609 $15 $12 $61 $19 Classroom 2 240 $6 $5 $24 $8 Ceramics Room (nr) Arts and Crafts Room 828 $21 $17 $83 $26 Kitchen (per event) $30 Polly Harris Senior Center Multipurpose Room 2848 $71 $57 $285 $89 Billiard Room (per year) $30 Billiard Room (per month) (+) $10 Billiard Room (per day) (+) $2 Classroom 1 609 $15 $12 $59 $19 Ceramics Room (nr) Arts and Crafts Room 570 $14 $11 $57 $18 Kitchen (per event) $30


21

Facility Size

(SF) General





Non-Resident

Rental Rate


Senior Centers (continued) San Juan Senior Center Multipurpose Room 3089 $77 $62 $309 $97 Dance Studio 941 $24 $19 $94 $29 Ceramics Room (nr) Billiard Room (per year) $30 Billiard Room (per month) (+) $10 Billiard Room (per day) (+) $2 Placita 4536 $113 $91 $452 $141 Kitchen (per event) $30 South El Paso Senior Center Multipurpose Room 5106 $128 $102 $511 $160 Billiard Room (per year) $30 Billiard Room (per month) (+) $10 Billiard Room (per day) (+) $2 Classroom 1 300 $8 $6 $30 $9 Classroom 2 910 $23 $18 $91 $28 Ceramics Room (nr) Arts and Crafts Room 700 $18 $14 $70 $22 Commercial Kitchen (nr) Wellington Chew Senior Center Multipurpose Room 6000 $150 $120 $600 $188 Billiard Room (per year) $30 Billiard Room (per month) (+) $10 Billiard Room (per day) (+) $2 Classroom 1 576 $14 $12 $58 $18 Classroom 2 386 $10 $8 $39 $12 Classroom 3 739 $18 $15 $74 $23 Commercial Kitchen (nr)


22

Facility Size

(SF) General





Non-Resident

Rental Rate


Shelters: Arlington, Grandview, Lionel Forti, Marwood, Sunrise, Thomas Manor Per hour $40 $32 $160 $50 All day $240 $192 $960 $300 Per hour - Prime time $55 $44 $220 $69 All day - Prime time $330 $264 $1320 $413 Reserves: Logan Heights, Memorial Per hour $35 $28 $140 $44 All day $210 $168 $840 $263 Per hour - Prime time $45 $36 $180 $56 All day - Prime time $300 $240 $1200 $375 Pavilions: Veterans, Shawver Per hour $15 $12 $60 $19 All day $90 $72 $360 $113 Per hour - Prime time $20 $16 $80 $25 All day - Prime time $120 $96 $480 $150 Plazas: Union Plaza, San Jacinto Plaza, Cleveland Square Plaza Per hour Stage with electricity $30 $24 $120 $38 All day Stage with electricity $180 $144 $720 $225 Per hour Stage without electricity $10 $8 $40 $13 All day Stage without electricity $60 $48 $240 $75 Per hour - Prime time - Stage with electricity

$35 $28 $140 $44

All day - Prime time - Stage with electricity $210 $168 $840 $263 Per hour - Prime time - Stage w/o electricity

$20 $16 $80 $25

All day - Prime time - Stage w/o electricity $120 $96 $480 $150 Additional electrical (Union Plaza only) (per event)

$80

Rose Garden Wedding Site Per hour $35 $28 $140 $44 Per hour - Prime time $45 $36 $180 $56


23

Facility Size

(SF) General







Aquatics Public Swim/Lap Swim Youth (+) $1 Adult (+) $2 Senior (+) $1 Multiple Admission Swim Card Youth (+) $30 Adult (+) $60 Senior (+) $30 Water Aerobics Daily Use Fee (+) $3 Water Safety Instructor Course (+) $54 Lifeguard Training Course (+) $40 Lifeguard Course Materials (+) $5 Organized Swim Teams Individual lane rental – 25 yd $8 $6 $32 $10 Individual lane rental – 50M $10 $8 $40 $13 Swim Meets – 25 yd $55 $44 $220 $69 Swim Meets – 50M $60 $48 $240 $75 Swim Meets – Starting System (per meet) $25 $20 $100 $31 Swim Meets – Touch Pad (per meet) $15 $12 $60 $19 Swim Meets – Colorado Timing System (per meet)

$300

Swim Meets – Spectator Fee (+) $2 Public Pool Rentals Pool Rental – 25 yd $50 $40 $200 $63 Pool Rental – 50M $80 $64 $320 $100 Armijo Water Spray Park $50 $40 $200 $63 Armijo Water Spray Park Prime Time $60 $48 $240 $75 Armijo Leisure Pool $50 $40 $200 $63 Armijo Leisure Pool – Prime time $60 $48 $240 $75 Aquatics – Other Gus and Goldie Party (per hour) $35 Lifeguard rate (per hour) $15 Pool Attendant (per hour) $10


24

Facility Size

(SF) General







Daycare Services Full Day Daycare(per month) (more than 6 hours/day)

$300

Half Day Daycare(per month) (up to 6 hours/day)

$200

Preschool Program (per month) (9AM-1PM)

$160

Registration fee (September–August) per child

$60

Registration fee (June–August) per child $15 Late fee during operating hours every 15 minutes

$5

Late fee after 6PM every 15 minutes $10 Daily rate $15 Special Event/Field Trip (+) $3 Event Fees Senior Games registration, 2 events (+) $15 Senior Games registration, each additional event (+)

$5

Healthy Heart Walks (annual fee) (+) $5 Food Booth (per day) $125 Vendor Booth (per day) $75 Holiday Parade (per entry) $50 Skate Parks Carolina and Westside Skate Parks Per hour $40 $32 $160 $50 All day (10am-6PM, add’l hours at hourly rate)

$240 $192 $960 $300

All other Skate Parks Per hour $20 $16 $80 $25 All day (10am-6PM, add’l hours at hourly rate)

$120 $96 $480 $150

Park Grounds Reserved use of outdoor park areas (per event)

$45


25

Facility Size

(SF) General





Non-Resident

Rental Rate


Sports Centers Acosta Sports Center Gym Full Court (per hour) $35 $28 $140 $44 Gym Half Court (per hour) $18 $14 $72 $23 Gym Full Court (per day) $500 $400 $2000 $625 Gym Full Court (per hour)-Prime Time $45 $36 $180 $56 Gym Half Court (per hour)-Prime Time $23 $18 $92 $29 Gym Full Court (per day)-Prime Time $675 $540 $2700 $844 Auxiliary Gym (per hour) $25 $20 $100 $31 Auxiliary Gym (per hour) $13 $10 $52 $16 Auxiliary Gym (per day) $375 $300 $1500 $469 Auxiliary Gym (per hour)-Prime Time $35 $28 $140 $44 Auxiliary Gym (per hour)-Prime Time $17 $14 $68 $21 Auxiliary Gym (per day)-Prime Time $550 $440 $2200 $688 Nations Tobin Sports Center Gym Full Court (per hour) $45 $36 $180 $56 Gym Half Court (per hour) $23 $18 $92 $29 Gym Full Court (per day) $525 $420 $2100 $656 Gym Full Court (per hour)-Prime Time $55 $44 $220 $69 Gym Half Court (per hour)-Prime Time $28 $22 $112 $35 Gym Full Court (per day)-Prime Time $775 $620 $3100 $969 Boxing Room (per month) (+) $10 Boxing Room (per day) (+) $1 Boxing Room 2760 $69 $55 $276 $86 In-Line Hockey Rink $75 $60 $300 $94


26

Facility Size

(SF) General





Non-Resident

Rental Rate


Sports Administration Player Fee – Independent Leagues–per player, per season

$7

Parent Class Live Session–per family per year

$5

Parent Class Video Session–per family per year

$15

Sports Field Lighting – per hour, per field $15 Background check (+) $40 Player ID cards – annually (+) $5 Coach ID Cards – annually (+) $5 Tournament Spectator Fee (+) $2 Banner Program per banner (up to 12 months)

$350

Concessions – Small – per quarter $150 Concessions – Medium – per quarter $300 Concessions – Large – per quarter $600 Sports Field Rental Practice Permits Practice Permit (per 1.5 hours-w/out lights)

$10

Field preparation (based on staff availability-per field)

$25

Sports Field Rental – Games, Tournaments, Other Events (non-game fields) Single field (per day-without lights) $75 $60 $300 $94 Field preparation (based on staff availability-per field)

$25


27

Facility Size

(SF) General







Game Fields – not available for rental for practice activities Westside Sports Complex Field without lights $20 $16 $80 $25 Field with lights (per day) $350 $280 $1400 $438 Field without lights (per day) $200 $160 $800 $250 Full complex per day $1000 $800 $4000 $1250 Field Preparation – (based on staff availability – per field)

$25

Marty Robbins Sports Complex Field without lights $20 $16 $80 $25 Field with lights (per day) $350 $280 $1400 $438 Field without lights (per day) $200 $160 $800 $250 Full complex per day $500 $400 $2000 $625 Field preparation (based on staff availability – per field)

$25

Northeast Regional Complex Field without lights $20 $16 $80 $25 Field with lights (per day) $350 $280 $1400 $438 Field without lights (per day) $200 $160 $800 $250 Full complex per day $500 $400 $2000 $625 Field preparation (based on staff availability – per field)

$25

Blackie Chesher Sports Complex Field without lights $20 $16 $80 $25 Field with lights (per day) $350 $280 $1400 $438 Field without lights (per day) $200 $160 $800 $250 Full complex per day $500 $400 $2000 $625 Field preparation (based on staff availability – per field)

$25


28

Facility Size

(SF) General





Non-Resident

Rental Rate


Youth Development Programs Club Rec Summer Program (per week) (+) $40 Club Rec Youth Leader Mentor Program (per week) (+)

$20

Afterschool Program (per week) (+) $5 Miscellaneous Fees Security Guard (per hour) $13 After party rental cleaning (per cleaning) $45 Gym rental other than sports (add to gym rate – per hour)

$80

Locker Rental (per month, excludes swimming pools)

$2

Indoor food sale – kitchen for warming included

$50

Ceramic Firing Fee (per month, up to 10 pieces)

$6

Rummage Sale (per table, per day) $5 Daily Use Fee – Leisure Interest classes (per class)

$5

Administration Fee (per permit or registration)

$7

Amplification Fee 4 or more days in advance of event 3 or less day in advance of event

$16 $32


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EXHIBIT D

Formula Schedule for Programming, Activity and Event Fees The formulas indicated below specify how fees are to be determined for programs and activities offered that are not specifically listed on Schedule C. The formulas relate directly to the City’s costs for providing the activities. Program staff costs include related benefit costs. The factor to recover the cost of the program coordinator varies with the type of program and is consistent with the core services model (pages 4-5). Three cost recovery factors are used. (1) A factor of zero is used with the merit, core programs that benefit the general community. Examples include community special events and “mini-sports” programs for youth ages 4-7. (2) A factor of 25 is used with the programs that have mostly community benefit, but some individual benefit. Examples include learn-to-swim classes and Leisure Interest classes. (3) A factor of fifty is used with enhanced and specialized programs that have more benefit to the individual. Examples include adult sports leagues and off-site excursions. Aquatics - Class. Learn-to-Swim, Water Aerobics, Junior Lifeguard. • Total cost for the program staff, lifeguard, instructor, supplies and equipment, plus a 25% factor to

recover program coordinator costs, divided by the minimum number of expected registrations. Administration costs are included in the per person registration fee.

Community Special Event Entry. Entry fees for special community events, or other periodic events are based on event’s expenses and expected number of participants.

Dances/Entertainment (on-site). • Total cost for the program staff, contracted service, supplies, equipment, plus a 50% factor to recover

program coordinator costs, divided by the projected number of participants. EXAMPLE (Senior Dance)

Staff $120 Security $52 Dance supplies $125 Equipment rent $25 Entertainment $150 $472 x 150% = 708 divided by 150 participants = $5 per participant

Leisure Interest Classes or Workshops. • Total cost for the program staff, instructor, supplies, equipment, plus a 25% factor to recover program

coordinator costs, divided by the number of expected registrations. An administration fee is included in the per person registration fee. Note: Senior discounts may apply to this category.

EXAMPLE

Instructor $12/hour x 3 times per week for 4 weeks = $144 Class supplies $25 $169 x 125% = $211 divided by 10 registrations = $21 +7 administration fee $28 per participant


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Sports – Adult Leagues. Governing body fees are charged per team annually. For adult sports leagues, officials are paid by teams on the field/court. All Adult Sports programs will be allocated a 50% factor to recover program coordinator costs. Adult softball, basketball, volleyball, indoor soccer, flag football, in-line hockey, kickball, and other organized sports: cost for a site specialist, recreation leaders, balls and awards, plus 50% factor to recover program coordinator costs, divided by the number of expected team registrations for a division. Administration costs are included in the program registration fee. EXAMPLE

Staff $733 Equipment $375 Awards $156 Maintenance $95 Governing bodies $312 $1671 x 150% divided by 8 teams = $313 +7 administration fee $320 per team

Sports - Adult Tournaments: cost for officials, site supervisor, field lights (if needed), balls or other equipment, field preparation prior to and during the tournament (if needed), and awards, divided by the number of expected team registrations for the tournament. Administration costs are included in the program registration fee. Adult Sports tournaments will be allocated a 50% factor to recover program coordinator costs.

Sports - Youth Leagues. Recreational and competitive programs for youth ages 8 – 17. • Total cost for the program staff, instructor, supplies, and equipment plus a 25% factor to recover

program coordinator costs, divided by the minimum number of expected registrations. Administration costs are included in the per person registration fee. Officials’ fees included (if approved).

EXAMPLE: Youth Basketball (competitive) Officials $12,000 Staff $ 3000 Awards $ 1500 Equipment $ 200 Governing Bodies $ 3000 $19,700 divided by 120 teams = $165 x 125% = $206 +7 admin fee

$213 per team


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Sports - Youth Tournaments. Total cost for the program staff, officials, supplies and equipment plus a 25% factor to recover program coordinator costs, divided by the minimum number of expected registrations. Administration costs are included in the per person registration fee. EXAMPLE: Girl’s Softball Tournament

Officials $1450 Staff $2000 Awards $ 500 Equipment $ 500 $4450 divided by 40 teams = $111 x 125% = $139 +7 admin fee $146 per team Trips/Excursions (off-site). • Total cost for the program staff, contracted service, supplies, equipment, van rent and fuel, and entry

fee, plus a 50% factor to recover program coordinator costs, divided by the projected number of participants.

EXAMPLE (UTEP game)

Staff $83 Van transport $12 $95 x 150% divided by 15 participants = $9.50 $10 game ticket $19.50 per participant

Youth Enrichment (non-sport) Activity or Program. • Total cost for the program staff, instructor, supplies and equipment divided by the minimum number of

expected registrations. Administration costs are included in the per person registration fee. Youth - “Mini-Sports”. Developmental and instructional program for children ages 4-7. EXAMPLE: Mini-Sports T-Ball

Equipment $2000 T-shirts and Caps $ 770 Awards (trophies) $ 577 Volunteer coach background checks $ 560 Staff $ 675

$4582 divided by 155 participants = $30 +7 admin fee $37 per participant

FY10 Budget Hearing Parks Fees and Charges Guidelines...

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Transcript of FY10 Budget Hearing Parks Fees and Charges Guidelines...