FY 2017 Combined Funds Budget -...
Transcript of FY 2017 Combined Funds Budget -...
www.acps.k12.va.us Every Student Succeeds
Superintendent’s Proposed FY 2017 Combined Funds Budget
Creating Opportunities Today and Planning for Tomorrow to Ensure Every Student Succeeds
Dr. Alvin L. Crawley Superintendent of Schools
January 14, 2016
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Ensuring Every Student Succeeds
Hispanic 35.6% Black 30.1% White 26.8%
TOTAL STUDENT POPULATION: 14,729
Asian 4.7%
Native American 0.3%
Native Hawaiian/Pacific Islander 0.2%
Multi-racial 2.4%
State-Reported Data as of October 2015
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Division Accomplishments
• Successful development and launch of ACPS 2020, a new set of
strategic goals and objectives designed to drive student success over the next five years.
• The 2014-15 Standards of Learning (SOL) test results showed significant increases in English, math, history and science.
• T.C. Williams High School and Patrick Henry Elementary School are now fully accredited.
• Ninety-one percent of eighth graders participated in Algebra I, preparing them to take advanced level math classes in high school.
• The College Board named ACPS to the fifth Annual District Honor Roll.
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School and Student Accomplishments • The International Academy at Hammond launched as the first middle school to be set up
by the Internationals Network for Public Schools, and was named as one of the 41 Most Innovative K-12 Schools in America by Noodle Education.
• T.C. Williams High School was named the top American Field Service School for 2015 for its willingness to host and integrate international exchange students during their stay in the United States.
• Maury Elementary School received a 2015 Let's Move! Active Schools National Award.
• John Adams and Charles Barrett elementary schools were chosen as 2 of only 5 schools to continue with the Kennedy Center's prestigious Changing Education through the Arts (CETA) program.
• T.C. Williams Girls Varsity Field Hockey team won the Patriot Conference Championship.
• T.C. Williams Seniors Jillian Schiele, Laura Wilcox and Gareth Markel were named 2016 National Merit Semifinalists.
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• Northern Virginia Juvenile Detention Center art teacher Kathleen Fitzpatrick won a Fulbright scholarship to conduct research in India.
• T.C. Williams High School physics teacher Jerick Wilson was named a Teaching
Fellow of the Knowles Science Teaching Foundation. • Ana Bonilla-Galdamez, a school social worker at Charles Barrett Elementary
School, became the only school social worker from Virginia in 50 years to win the prestigious National Social Worker of the Year Award.
• Seth Kennard, principal of Charles Barrett Elementary School, has been awarded the Washington Post's 2015 Award for Distinguished Educational Leadership.
• The Financial Services Department received excellence awards for the
presentation of both the budget and annual financial report from the Government Finance Officers Association (GFOA) and Association of School Business Officials (ASBO).
Staff Accomplishments
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Essential Questions
1. What are our budgeting responsibilities,
priorities and areas of focus for FY 2017?
2. What are the primary drivers of expenditure
growth for the FY 2017 budget?
3. What are key revenue considerations and the
resulting funding needed for FY 2017?
4. How have we directed resources to respond to
the needs of our students and staff?
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Virginia Code § 22.1-92
It shall be the duty of each division superintendent to
prepare, with the approval of the school board, and
submit to the governing body or bodies appropriating
funds for the school division...the estimate of the
amount of money deemed to be needed during the
next fiscal year for the support of the public schools of
the school division.
Our Statutory Responsibility
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FY 2017 Combined Fund Budget Priorities
Core Achievement
Student Services
Targeted Intervention
Recruitment, Training and
Retention
Operational Effectiveness
• Literacy • Mathematics • Science • Social Studies
• Writing
• Special
Education
• English Language Learners
• Talented and Gifted/ Honors Support
• Family and Community Engagement
• Gap Group
Achievement
• Pre-K Initiatives
• Effective
Recruitment
• Creative Retention Strategies
• Competitive Salaries
• Leadership Development
• Cultural Competency
• Revenue and
Grants Development
• Communications
• Equity in Maintenance and Capacity
• Optimal Learning Environments
• Redistricting
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FY 2017 Budget Development Areas of Focus
• Protect the classroom, addressing growing enrollment across all grade levels.
• Strengthen the provision of student support services, such as nursing, psychological services, and translation.
• Recruit and retain highly qualified staff, and continue to offer competitive salaries and benefits.
• Continue to increase the efficiency and effectiveness of Central Office and improve support provided to schools.
• Support the modernization and maintenance of our facilities to create optimal learning environments, while addressing capacity issues.
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Key Budget Drivers for FY 2017
• Enrollment growth and changing demographics: Staffing for more students and students with additional needs.
• Academic achievement: Providing a broad spectrum of challenging educational opportunities for all students.
• Employee compensation: Competitive salaries and benefits to support retention and meet State-mandated benefit changes.
• Facilities management: Aging facilities and increased capital project activity require additional resources to manage work, provide regular maintenance and respond to unanticipated repair needs.
• Future capacity: Leasing space for future elementary school and centralized pre-kindergarten center.
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Growth 2016 - 2017
9-12 5.2%
6-8 3.1%
K-5 3.2%
Total 3.7%
Nu
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Operating Fund: Key Budget Drivers
Enrollment
0
3,000
6,000
9,000
12,000
15,000
18,000
FY 2013Actual
FY 2014Actual
FY 2015Actual
FY 2016Actual
FY 2017Projected
Elementary Middle School High School
13,114 13,623
15,270 14,729 14,224
Total Annual Growth
5.8% 3.9% 4.4% 3.6% 3.7% 2013 to 2016 Avg: 4.4%
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1,575 1,584 1,574 1,595 1,624
3,239 3,682
4,022 4,190 4,552
7,370
8,100 8,582
8,664 8,773
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
9,000
10,000
FY 2013Actual
FY 2014Actual
FY 2015Actual
FY 2016Actual
FY 2017Proposed
Special Education English Language Learners Free & Reduced Price Meals-Eligible
FY 2016 as a % of Total Enrollment
FRPM
58.8%
ELL 28.4%
SPED 10.8%
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Operating Fund: Key Budget Drivers Enrollment: Students with Additional Needs
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Staff Type Elementary School
Middle School
High School
Central Office
Total
Homeroom/Core Content 5.00 2.00 7.00 14.00
Other Teachers and Student Support
7.49 10.50 11.10 29.09
English Language Learner (ELL) Teachers
4.00 1.00 4.00 9.00
Special Education Teachers and Paraprofessionals
9.00 3.00 3.00 15.00
Student Services--Clinical Psychologist, Residency Specialist, Parent Liaisons
2.00 2.50 4.50
New Schools—Administration 6.00 6.00
Operations and Infrastructure 4.00 4.00
All Other Net Changes 1.00 1.00
Total 33.49 16.50 25.10 7.50 82.59
Operating Fund: Key Budget Drivers Additional Staffing Needs for FY 2017
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Operating Fund: Key Budget Drivers Employee Salaries
• The budget includes a full step increase for all eligible employees, which will allow ACPS to remain competitive in the Northern Virginia market.
• Small bonus for staff that are ineligible for the step increase due to their employment longevity with ACPS and placement at the top of the salary scale.
• Certain support positions evaluated for market competiveness and reclassified accordingly, plus implementation of City of Alexandria living wage as the new minimum.
• Assistant athletic coaching stipends were also evaluated against the market and the budget includes recommendations for increasing stipends.
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• Increase in State-mandated employer contribution to the Virginia Retirement System, from 14.06% to 14.66% of contract salaries
• Increase in employer share of medical premiums, from 77% to 80%, for licensed professionals to create greater equity with the structure offered to other ACPS employee groups
• Increase in the Kaiser medical premiums of 5.0%
• Increase in MetLife dental premiums of 13%
• Full funding of the Other Post-Employment Retirement Benefits from the Operating fund
Operating Fund: Key Budget Drivers Employee Benefits
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7,907 8,167 8,416 8,516 8,681 8,876
2,837 2,925 3,063 3,379 3,572 3,704
3,594 3,781
4,019 4,113
4,275 4,521
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
18,000
20,000
2016 2017 2018 2019 2020 2021
Elementary Middle School High School PreK Special Placement
14,729 15,270
16,961 16,430 15,909
17,545
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Growth 2016 - 2021
9-12
25.5%
6-8 30.8%
K-5 11.7%
Total 18.8%
Enrollment is projected to grow each year for the next five years.
Operating Fund: Key Budget Drivers Future Enrollment
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• Elementary school projected enrollment growth and current facility capacity constraints indicate that 700-student elementary school on the west end is required.
• Additional classroom space at several elementary schools can be made available by relocating the pre-kindergarten program to a 360-student centralized facility.
• The cost to lease these two facilities is projected to be $5.7 million in FY 2017. In addition, each facility will require administrative support to manage school-opening activities. This support totals an additional $0.4 million in FY 2017.
Operating Fund: Key Budget Drivers Future Capacity
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FY 2017 Combined Funds Budget Total expenditures of $278.9 million, or 6.6% growth over FY 2016
Combined Funds Budget
($ in thousands) Operating
Grants and Special
Projects
School Nutrition
FY 2017 Proposed
Budget
FY 2016 Final
Budget
$ Change FY 2016 to 2017
% Change FY 2016 to 2017
Total Funding Sources
$251,729 $12,672 $8,768 $273,169 $257,267 $15,902 6.2%
Total Expenditures
$256,866 $13,223 $8,768 $278,856 $261,694 $7,163 6.6%
Net Change in Fund Balance
$(5,137) $(549) $0 $(5,687) $(4,427) $(1,261) (28.5%)
Total Full-Time Equivalent (FTE) 2,296.97 82.10 110.00 2,489.07 2,406.63 82.44 3.4%
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Operating Funds Budget ($ in thousands)
FY 2013 Actual
FY 2014 Actual
FY 2015 Actual
FY 2016 Final
Budget
FY 2017 Proposed
Budget
$ Change FY 2016 to
2017
% Change FY 2016 to 2017
Total Funding Sources
$212,255 $219,906 $231,317 $237,026 $251,729 $14,703 6.2%
Total Expenditures
$215,331 $221,977 $229,899 $240,286 $256,866 $16,580 6.9%
Total Use of Fund Balances
($3,076) ($2,071) $1,418 $(3,260) $(5,137) $(1,877) (57.6%)
Total Full-time Equivalent (FTE)
2,001.76 2,140.30 2,153.24 2,214.38 2,296.97 82.59 3.7%
Total Enrollment 1 13,114 13,623 14,224 14,729 15,270 541 3.7%
1 FY 2016 enrollment represents actuals as of October 1, 2015.
FY 2017 Operating Funds Budget Totals $256.9 million, or 6.9% growth over FY 2016
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FY 2017 Operating Revenues and Other Sources of Funds
Total Funding = $251.7 Million
City Appropriation
83.7%
State Revenue 15.4%
Local and Federal Revenue
0.3%
Other Funding Sources (net)
0.6%
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City Appropriation • If the city appropriation does not increase from its current per pupil
amount of $13,483, the appropriation in FY 2017 would be $205.9
million, an increase of $7.1 million.
• ACPS needs approximately $210.6 million, or an increase of $11.8
million in city funding, to fully address school division needs,
including capacity through the leasing of the new facilities locations.
$13,687 $13,624 $13,535 $13,483 $13,791
$10,000
$11,000
$12,000
$13,000
$14,000
FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 FinalBudget
FY 2017Proposed Budget
City Appropriation Per Student
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FY 2017 Classification of Operating Expenditures Total Expenditures = $256.9 Million
Classroom Instruction and
Instructional Support, 71.7%
Attendance and Health, 2.4%
Administration, 6.2%
Pupil Transportation
and Vehicle Maintenance,
4.1%
Facilities Operations and
Maintenance, 10.1%
Technology, 5.1%
School Food Services and Other, 0.4%
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Directing Resources to Support Our Students Core Achievement
•Added core content teachers and other subject teachers for secondary schools • Continued support for ELL
and International Academy • Increased specialized
instruction staffing support • Expanded instrumental
music and continued Encore resources at elementary schools • Continued student
improvement (FLEX) positions •Added World Language
pilot programs for two elementary schools • Elementary Dual Language • Professional learning in all
core areas • IT Help Desk support for
middle schools
Student Services
• Increased health resources in schools by adding RNs and CNAs •Added psychologists to support
alternative education and ED programs • Increased translation services
and added parent liaisons
•Residency verification support
Targeted Intervention
• Summer school for elementary, middle and high school • ELL summer learning and dual
language summer academy • Extended learning opportunities for
specialized instruction • Continued support for alternative
programs (Satellite learning and Chance for Change Academy) •Multi-tiered systems of support • Continued support for Newcomers
English Language Learners (NELL) Program • Contracted services for intervention
supports
Recruitment, Training & Retention
• Competitive salaries to include living wage minimum •Added support to Human
Resources office to focus on recruitment and retention •New teacher mentor program • Leadership development
program for teachers and administrators •Modified cost sharing of medical
insurance premiums for licensed professionals
Operational Effectiveness
•Additional bus drivers •Additional CIP project managers • Coordination of school, community,
and business partnerships • Continued support for internal
compliance reviews and program evaluations • Planning for 2017-2018 expansion
of elementary and Pre-K capacity
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2017 Budget Initiatives Aligned with Strategic Plan Strategic Plan Goal Initiatives
Academic Achievement
• World Language Pilot • Special Education & ELL Staffing • Intervention Funds • Summer Learning Programs
• Funding for Program Evaluations • Middle School Technology • Textbooks
Health & Wellness • Increase Psychologist • Nurses/CNAs
Optimal Facilities & Learning Environments
• Funding for learning spaces (New elementary/PreK Center)
• Additional Bus Drivers • Facility Project Managers
Exemplary Staff
• Staff Compensation (Full Step – Top of the Scale Bonus & Living Wage)
• Benefits (Medical & Retirement) • Professional Learning
• Teacher Mentor • Assistant Coach Stipends • Content Academies • H.R. Specialist
(Recruitment/Retention)
Family & Community Engagement
• Translation Support • Communication Outreach &
Promotion
• Business/School/Community Partnership Position
Effective & Efficient Operations
• The above initiatives will strengthen operations and supports to schools.
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Key Takeaways
• Enrollment continues to increase at 3 - 4% each year, requiring differentiated supports and services.
• Need to sustain and build our instructional focus on becoming a high-performing school division.
• Request an additional $11.8 million from the City to address enrollment-driven increases, employee compensation and future capacity solutions.
• Responded to the fiscal climate through greater efficiencies, school and central office cuts and redirection of resources.
• Funding less than the requested level will result in cuts in services to our students and overcrowding in our current school buildings.
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Ways for You to Share Your Comments and Questions
• Speak at one of the scheduled Budget Public Hearings during School Board meetings.
• Send your comments to us on the ACPS website: www.acps.k12.va.us/budgets
• Email the Superintendent at [email protected]
• Contact your school’s PTA president and send your questions/comments through PTAC
• Join the School Board’s Budget Advisory Committee: www.acps.k12.va.us/board/advisory
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FY 2017 Budget Timeline
Superintendent presents Proposed Combined Funds Budget January 14, 2016
School Board work sessions and add/delete sessions Jan 21, 26, 28 & Feb 4
Public Hearing on FY2017 Combined Funds Budget Jan 28 and Feb 23
City Manager releases proposed budget February 23, 2016
School Board approves Combined Funds Budget March 3, 2016
City Council and School Board hold joint work session March 9, 2016
Public Hearing on FY 2017 City Budget March 14, 2016
City Adopts FY 2017 Budget May 5, 2016
Public Hearing on FY 2017 Combined Funds & CIP Budgets May 10, 2016
School Board work sessions and add/delete sessions May 10, 19, 24
School Board adopts Final Combined Funds Budget May 26, 2016
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“Every child deserves a champion – an adult who will never give up on them, who understands the power of connection and insists that they become the best that they can possibly be.”
– Dr. Rita Pierson
Champion for Students
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Superintendent School Board Karen A. Graf, Chair
Cindy Anderson Ronnie Campbell William E. Campbell Hal E. Cardwell
Ramee A. Gentry Margaret Lorber Veronica Nolan Christopher J. Lewis, Vice Chair
Dr. Alvin L. Crawley
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Budget Questions
Stacey Johnson Chief Financial Officer
703-619-8044 [email protected]
Andrew Hullinger
Director of Budget and Financial Systems 703-619-8098