FY 2010 Port Security Grant Program Grant Guidance Outreach Grant Programs Directorate and United...
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Transcript of FY 2010 Port Security Grant Program Grant Guidance Outreach Grant Programs Directorate and United...
FY 2010 Port Security Grant Program
Grant Guidance OutreachGrant Programs Directorate and United States Coast Guard
December 2009
2
Table of Contents
Overview
Application
Post-Award
Resources
Environmental Planning and Historic Preservation (EHP) Compliance
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FY 2010 Transportation Grant Programs
Transportation Infrastructure Security Branch (TISB)
Intercity Bus Security Grant Program
(IBSGP)
Port Security Grant Program(PSGP)
Transit Security Grant Program(TSGP)
Freight Rail Security Grant Program
(FRSGP)
Intercity Passenger Rail
(IPR)
Overview
The FY 2010 Port Security Grant Program (PSGP) is one of five grant programs within the Transportation Infrastructure Security Branch (TISB)
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FY 2010 PSGP
Authorizing Statutes - Department of Homeland Security Appropriations Act, 2010 (Public Law 111-83)- Section 102 of the Maritime Transportation Security Act of 2002, as amended (46
U.S.C. §70107)
Period of Performance: 36 months
Overview
Available Funding
Group FY 2009 FY 2010
Group I $210,649,989 $172,800,000
Group II $140,014,000 $86,400,000
Group III $17,592,011 $14,400,000
All Other Port Areas $15,344,000 $14,400,000
Ferry Systems $5,000,000
TOTAL $388,600,000 $288,000,000 (p. 7)(p. 7)
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FY 2010 PSGP Key Updates
Overview
No required cost sharing, matching, or cost participation
Management and Administration (M&A) capped at 5% for grantees and 3% for sub grantees (p. 22)
Investment Justifications (IJ) for Group I and II due 45 business days (April 19, 2010) after application deadline (p. 19-20)
No designated Ferry appropriation (p. 9)- Ferries in Group I and II apply through designated FA- All other Ferries apply with Group III and All Other Port Areas
Changes in allowable costs (p. 22-34)- Funding for standard operations vehicles utilized for routine duties, such as patrol
cars and fire trucks, is no longer allowable- Funding for conducting vulnerability assessments to evaluate and make
recommendations with respect to security is no longer allowable
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FY 2010 PSGP Funding Priorities
Overview
1. Enhancing Maritime Domain Awareness (MDA) (p. 22)- Reflect regionalized approach, projects doing more than for just one port- Allows leaders to make effective decisions and act early against threats- Examples of projects: credentialing, communications, and enhanced intelligence sharing and
analysis
2. Enhancing Improvised Explosive Device (IED) and Chemical, Biological, Radiological, Nuclear, Explosive (CBRNE) prevention, protection, response, and recovery capabilities (p. 23)
- Of particular concern are IEDs delivered via small craft, underwater swimmers, or on ferries
3. Training and Exercises Must follow Area Maritime Security Training Exercise Program or the TSA ISTEP guidelines that test operational protocols (p. 24)
- For clarification, visit www.hseep.dhs.gov or email [email protected]
4. Efforts supporting implementation of the Transportation Worker Identification Credential (TWIC) (p. 23)
- Congressionally mandated security program for using secure ID cards for individuals requiring unescorted access to port facilities
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Basic Eligibility Requirements
Overview
Group IIGroup II
Group IIIGroup III
All Other Port AreasAll Other Port Areas
Funding PoolsFunding Pools
Group IGroup I
Must be fully compliant with relevant Maritime Security Regulations (33 CFR Parts 101-106, MTSA Regulations) (p. 8)
Must implement the National Incident Management System (NIMS) (p. 14)
Congress directed the Department of Homeland Security (DHS) to apply the funds to the highest risk ports (p. 9)- There are a total of 147 port areas aggregated into 91 discreet port funding areas
eligible to apply for funds identified for each of the four PSGP funding pools
There is no longer a separate 5th funding pool for Ferry Systems
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FY 2010 PSGP Timeline
*Completed applications must be received on Grants.gov no later than
11:59pm EST, Friday, February 12, 2010
Overview
December 8, 2009 December 31, 2009 February 12, 2010 April 19, 2010
Application Period Opens
FA Decision Due Date
Application Due Date
IJ Submission (Groups I and II)
on or before September 30, 2010
Award Announcement
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The Fiduciary Agent (FA) Model (p. 15)
Group I and II port areas must continue with the FA process and can either retain their current FA or select a new FA to deal specifically with FY 2010 award
Newly identified Group II port areas can begin the FA process and select a FA or opt out of the FA process
Group IIIs and All Other Port Areas do not need an FA and apply directly to FEMA
Overview
Submit Investment Justifications that align with approved Port Wide Risk
Management Plan (PWRP)
Submit IJ that align with respective Area Maritime
Security Plan (AMSP), Facility Security Plan (FSP), or Vessel
Security Plan (VSP)
FAs with approved PWRPFAs with approved PWRP FAs without approved PWRPFAs without approved PWRP
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How do I apply? All eligible entities must apply for funding through www.grants.gov
- Questions call (800) 518-4726; see Grants.gov FAQ Handout
To access application:- Select “Apply for Grants,” then “Download Application Package”- Enter CFDA number (97.056) and/or the Funding Opportunity Number (DHS-10-GPD-
056-000-01 ) - Select “Download Application Package,” and follow prompts to download application
package
To access instructions:- Select “Apply for Grants,” then “Download Application Package,” then “Instructions”
DUNS® Number- Verify have DUNS number, or take the steps necessary to obtain one ASAP- Applicants can receive a DUNS number at no cost by calling the DUNS number
request line at (866) 705-5711
Valid Central Contractor Registry (CCR) Registration- Must confirm CCR registration at http://www.ccr.gov
Completed applications must be received on Grants.gov by no later than 11:59pm EST, Friday, February 12, 2010
Application
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Application Components (p. 18)
IJ for projects
Detailed Budget(s) containing only allowable costs
MOUs/MOAs (if applicable)
EHP Details (if available)
Standard Forms (SF) (http://www07.grants.gov/agencies/forms_repository_information.jsp)- SF-424, Application for Federal Assistance- SF-424A, Budget Information- SF-424B, Assurances- SF-424C, Budget Information – Construction Form- SF-424D, Assurances – Construction Programs- SF-LLL, Disclosure of Lobbying Activities- Lobbying Form – Certification Regarding Lobbying - Certification Regarding Debarment, Suspension, and Other Responsibility Matters- Certification Regarding Drug-Free Workplace Requirements
Application
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Investment Justifications (IJ) (p. 19-20)
Address each initiative being proposed for funding- Demonstrate how projects address gaps and deficiencies in current programs and
capabilities- Demonstrate ability to provide enhancements consistent with the purpose of the
PSGP program
Separate IJ for each proposed project- Applicants within Group III or All Other Port Areas may apply for up to three projects- Due to nature of FA process, FAs are not limited to three projects
All IJs must be consistent with all applicable requirements outlined in guidance
IJ components: 1. Background 2. Strategic and program priorities3. Impact4. Funding and Implementation Plan
IJ template provided in Part VIII of guidance
Application
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Detailed Budget (p. 20-21)
Template provided in Part VIII of guidance (titled “Budget Detail Worksheet”)- While the format is not required, it is highly recommended that applicants use
the template- Cost categories are required- Include quantity and cost
SF 424A/C (Grants.gov forms) do not replace the Detailed Budget requirement both the Detailed Budget AND the SF424 A/C must be submitted with the application
Budget must be complete, reasonable, cost-effective, and provide the appropriate level of detail to clarify intent
Budget provides the basis of computation of all project-related costs (including M&A) and any appropriate narrative
Application
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Allocation Announcement & Award Notification Final allocations are first announced by the Secretary no later then 60 days
after the close of the application period- An Information Bulletin (IB) is distributed and includes a list of allocations to those
entities receiving awards- The IB is sent out through AskCSID and posted to FEMA and HOMEPORT
websites
Official awards are made on a rolling basis and grantees receive an
electronic notification on or before September 30, 2010 (p. 36)
Grantees must officially accept award upon notification- Email includes instructions on how to access the award- Contact the GMS Help Desk to obtain username and password: 1-888-549-9901
Application
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Financial and Programmatic Reporting (p. 46-49)
Federal Financial Reports (FFR) are required quarterly SF-425 - SF-425 replaces the SF-269- Must be filed online through the PARS website - Reporting periods and due dates:
• October 1 through December 31, due January 30• January 1 through March 31, due April 30• April 1 through June 30, due July 30• July 1 through September 30, due October 30
Financial and Compliance Audit Report – it is suggested to keep financial information 3 years after award closeout
Semi-Annual Progress Report (SAPR)- Formerly titled CAPR- Reporting periods and due dates:
• January 1 through June 30, due July 30• July 1 though December 31, due January 30
Post-Award
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IB # Title Description
IB 329 Environmental Planning and Historic Preservation Requirements for Grants
Provides guidance for those programs that will fund communication towers, physical security enhancements, new construction, renovation, and modifications to buildings or structures. Project descriptions are required to be submitted to GPD electronically via the Centralized Scheduling and Information Desk (CSID) at [email protected] prior to the initiation of the project.
IB 293 Repair and Replacement Costs within PSGP
Rescinds replacement costs as unallowable costs within the FY 2007, FY 2007 Supplemental, and FY 2008 PSGP
IB 193 Cooperative Training Outreach Program (CO-OP)
Designed to decentralize first responder training and to facilitate access to ODP courses in a cost effective manner and augment the capacity of States, territories, and tribal entities to deliver SLGCP/ODP (hereinafter “SLGCP”) courses
IB 333 Use of Standard Form (SF) 425, Federal Financial Report, in lieu of SF-269, SF-269A, SF-272, and SF-272A for Recipient Financial Reporting
SF-425, also known as the Federal Financial Report (FFR), replace the SF-269, SF-269A, SF-272, and SF-272A, currently used by Federal grant recipients to report the financial status of grant funds and cash transactions using grant funds. Beginning October 1, 2009, all Federal agencies and Federal grant recipients will be required to use the SF-425 for financial reporting.
IB 336 Maintenance Costs Using FEMA preparedness grant funds for maintenance contracts and warranties, repair and replacement costs, upgrades, and user fees is allowable. If your program previously purchased these items with State or local funds, those funds cannot be replaced with Federal grant funding.
http://www.fema.gov/government/grant/bulletins/index.shtm
Resources
Information Bulletins (IB)
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MT
WY
ID
WA
OR
NV
UT
CA
AZ
ND
SD
NE
CO
NM
TX
OK
KS
AR
LA
MO
IA
MN
WI
ILIN
KY
TN
MS AL
FL
SC
NC
WV
OH
MINY
PA
MD
DE
NJ
CTRI
MA
MEVT
NH
AK
HI
VA
GuamNorthern Mariana IslandsAmerican Samoa Puerto Rico
Virgin Island
X
IX
VI
IV
III
I
I
II
VVII
VIII
Tier I Port Area
Jackie [email protected]
(202) 786-9513
Kathleen [email protected]
(202) 746-5652
Venita [email protected]
(202) 786-9470
GA
WV
Alex [email protected]
(202) 786-9474
Rene [email protected]
(202) 786-9735
Duane DavisActing Section [email protected]
(202) 786-9533
Resources
Jeff [email protected]
(202) 786-9778
PSGP Program Analyst State Assignments
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Program Office Contact Information
Name Role Email Address
Alex Mrazik TISB Branch Chief [email protected]
Duane Davis Acting Section Chief [email protected]
Kathleen Baker Program Analyst [email protected]
Alex Berberian Program Analyst [email protected]
Rene Phillips Program Analyst [email protected]
Jackie Jackson Program Analyst [email protected]
Venita Lane Program Analyst [email protected]
Jeff Hall Program Analyst [email protected]
Resources
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Contact Information
Resources
Question Regarding: Contact Information
Grants.gov (800) 518-4726
Application process; financial-related; pre- and post-award administration; technical assistance; PARS
(866) [email protected]
Program-specific questions(800) 368-6498 [email protected]
DUNS number (866) 705-5711
CCR Registration http://www.ccr.gov
GMS Help (888) 549-9901
Training and Exercises(202) [email protected]://hseep.dhs.gov
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Environmental Planning and Historic Preservation (EHP) Compliance (p. 43-45)
EHP Compliance
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What is an EHP Review? Involves an analysis of pertinent project information used to
determine the appropriate amount of documentation required for EHP compliance
All projects funded with Federal grant dollars must comply with EHP laws, regulations, and Executive Orders
Projects must be EHP approved before initiation
GPD certifies that a grant-funded project is in compliance with applicable EHP laws, regulations, and Executive Orders
Complex projects will typically require more information to reach a determination
EHP Compliance
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EHP Laws and Executive Orders
NEPA
National Historic Preservation Act
Endangered Species Act
Resource Conservation & Recovery Act
Clean Water Act
Coastal Zone Management Act
Coastal Barrier Resources Act
Clean Air Act
Executive Orders:Environmental Justice
Floodplains Wetlands
EHP Compliance
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What are EHP Considerations? Endangered Species
Cultural Resources•Historic properties •Archaeological sites
Air and Water Quality
Noise
Fish, Habitat & Wildlife
Floodplains
Wetlands
Coastal Zones
Agricultural Lands
Environmental Justice
Socioeconomic Resources
Land Use
Hazardous Materials
Traffic
Geology (Topography, Soils)
EHP Compliance
24
Floodplains and Wetlands
Avoid to the extent possible adverse impacts to wetlands and actions within or affecting floodplains
If there is a reasonable alternative outside the wetland or floodplain, FEMA will not fund the project within the wetland or floodplain
If the project impacts or may impact wetlands or a floodplain you should submit:- Section 404 and Section 10 permits (Wetlands)- National Wetlands Inventory Map showing project location
http://www.fws.gov/wetlands/Data/mapper.html- FEMA Flood Insurance Rate Map (FIRM) showing project
locationhttp://www.fema.gov/hazard/map/firm.shtm
EHP Compliance
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Coastal Zone Management Act (CZMA)
Goals: - Reduce uncontrolled development
on islands, beaches, salt marshes, transitional or inter-tidal areas, and other coastal areas
Applicability:- States with a shoreline in the
coastal zone or ones that border the Great Lakes
- All states in the coastal zone have a Coastal Zone Management Plan (CZMP)
- Be aware of the states CZMP and ensure that your project is in compliance
EHP Compliance
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Importance of Compliance
ComplianceCompliance Non-ComplianceNon-Compliance
Protection of natural and cultural resources
Improved project planning
Cost efficient
Programmatic and financial compliance
Efficient project implementation
Improved community relations
Project delays
De-obligation of funding
Negative publicity
Civil penalties
Lawsuits
EHP Compliance
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GPD EHP Review Process
Grantees are responsible for providing all relevant EHP materials to GPD
Grant funds may be used for preparation of EHP documentation
FEMA may be required to consult with State Historic Preservation Office (SHPO), the U.S. Fish and Wildlife Service (FWS), etc.
EHP Compliance
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Roles and Responsibilities Grantees
-Responsible for EHP compliance- Submittal of all EHP review packets to GPD
GPD Program Analysts (PA)- Point of contact between the grantee, GPD-EHP Team,
and Regional Environmental Officer (REO)- Approval of projects with no potential for environmental
and/or historic preservation impacts (Type A)
EHP Compliance
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Roles and Responsibilities GPD-EHP Team
- Point of contact for PAs and REOs- Approval of projects with no potential for environmental and/or
historic preservation impacts if certain conditions apply (Type B)
REO- Review and approval of project with potential for environmental
and/or historic preservation impacts (Type C)- Responsible for State Historic Preservation Office (SHPO)
consultation, with the assistance if necessary from GPD- Liaison with grantees and GPD
EHP Compliance
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Type A Projects Projects with no potential for environmental and/or
historic preservation impacts:- Planning- Classroom-based training and exercises- Field-based training at existing facilities with established
procedures- Personnel- Mobile and portable equipment (PPE, radios, etc.), vehicles, and
other equipment that does not require any installation
EHP Compliance
31
Type B Projects Projects with no potential for environmental and/or
historic preservation impacts if certain conditions apply
Examples include:- Physical security enhancements- Equipment installation (structures less than 50 yrs old)
e.g. physical security/access controls
Typical questions- Does the project involve new ground disturbance or clearance
of vegetation?- Does project utilize existing infrastructure?- Will work occur in the vicinity of historic properties?- Will work occur in or near water?
EHP Compliance
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Type C Projects Projects that may have the potential for
environmental and/or historic preservation impacts:- Additional analysis and documentation may be
required to adequately address the impacts in compliance with applicable EHP laws and regulations- Environmental Assessments (EAs), Biological
Assessments (BAs), or Memoranda of Agreement (MOAs) may be required- Public involvement may be required
EHP Compliance
33
Type C Example: Modification of Buildings & Structures 50 + Years Old
Equipment installation (e.g. physical security/access controls) on, in, or in the vicinity of historic buildings, piers, bridges, etc.
Building renovation/hardening (e.g. doors, gates, windows)
EHP Compliance
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EHP Review Packet A complete EHP review packet will provide the necessary information
to expedite the EHP review
What are the required contents?- Detailed project description- Physical address of structure/facility or lat/long- Clear color photographs (ground-level and aerial)- Dimensions/acreage/square footage of structure and/or land affected- Extent and depth of ground disturbance for:
• New construction and structure modification• Utility line placement• Fencing, light posts, etc., installations
- Height of communication towers- Special equipment being used, staging areas, etc.- Year building or structure was built (to include buildings or structures that
are in the vicinity)
EHP Compliance
35
GPD EHP Updates CSID point of entry for all EHP review packets
Programmatic Environmental Assessment (PEA)
Screening Memo (see CD)
Authorized Equipment List (AEL)- Updated to reflect appropriate equipment
EHP Mailbox [email protected] For EHP related questions
EHP Compliance
36
Tips for a Timely EHP Review
A clear and descriptive project description, with clear color photos and maps
Submit materials as soon as you receive your award notice or in your planning phase
Include any previous Master Plans or other environmental documentation
What work is being proposed, where will it take place, and how will it be carried out?
EHP Compliance
37
EHP Points of Contact
Name Contact Information
Adria Martínez [email protected]
202-286-2566
Marquietta Davis [email protected]
Brian Krevor [email protected]
Emily Lux [email protected]
Marshall Popkin [email protected]
800-368-6498
GPD EHP Information [email protected]
EHP Compliance
Questions?