The New FUSP WebsiteEmpowering YOU

Alexander P. Brown

and the Website Committee

Agenda

• The Problem: Keeping website up to date, Newsletter editor burnout, Website not best for browsing.

• The Solution: Common Information System

• Demo new Website

• Plan for Finishing Content Updates

Problem: Publications

• Publications:– Monthly Newsletter (Chris B.)– Weekly Bulletin / Order of Service (Louise)– Website (Alex)– Website Calendar (Louise)– Archives– Internal contact lists, Meeting agendas, policy

• Website is primarily static, newsletter & order of service section updated monthly

Problem: Information Sources

• Information Sources:– Committee Chairs– Minister– Director RE– Committee Members– Congregation Members– UUA / District Newsletters, Websites

• Communicated Via different methods and organized.– Emails– Paper to Folder – Snail Mail

Newsletter /Order of Service /

Web Calendar

Chris Receivesand Categorizes

Chris / Louise Edit& Format

Publications

Alex Reformats for Web

Memberswith Information

to share

Problem: The Current Process

Duplication of Effort

Bottlenecks & Burnout

P.N.S.D.Alex,

Thanks for the gentle reminder.

A funny family joke has evolved over the last four months:

The printed newsletter arrives, and invariably someone says, "Hey, your newsletter arrived!  Do you want to see it?"

The joke is that my family knows quite well by now that the LAST thing I want to see after a week of working on editing the blasted thing is the actual newsletter.  After 20+ hours, I am not only dreading seeing the thing ever again, but also dreading the certainty that if I do read the final printed version, I will find yet another mistake that I missed the first dozen times I read through it!

I say all that by way of explanation. I've been extremely tardy in sending you your copy each month.

Chalk it up to PNSD (Post-newsletter-stress-disorder).

I'll try to send you your copy just before I collapse this month!

- CB

Problem: Static Website

• Static content does not draw members to site

• Newsletter format not best format for web browsing

• Website primarily for visitors, not members

• How do we open up site for members?

Proposed Solution

• The new website is a tool to help us manage this information so that:– Content is not lost, – Content gets editing attention (+double-check) – Content is forwarded to appropriate

publications– Website is up-to-date & dynamic– Congregational notices are on website, but

not public (private)

A Tale of Two Websites

• Public Website – Organized to appeal to new visitors.. Who are

we? What do we do? How can I get involved?– No longer static, publicly advertised events

• “Friends of Fusp” Website– Members and “friends” register / log-in– Organized by Committee – Contains Private Committee and

Congregational info (Meeting minutes, docs)

Demo New Website

www.fusp.org

Collaborative Content Management

Email Email

Karin / Louise / Chris Receivesand Categorizes

Newsletter /Order of ServiceChris / Louise

FormatPublications

Publishers ReviewArticle and Authorize

for Publication

Snapshot ofpublication

outline extracted

Article Formatted,Categorized and

Submitted onWebsite

Article Appears onWebsite

“Authorized” Memberswith Information

to share

Common Myths

• New system does not require you to get the newsletter content online.

• New system does not require everyone to know how to update the website.

• People will not be posting inappropriate information to website.

New Information Flow

• Committees each have a section of Website under “Friends of FUSP”

• Each committee decides on the – layout / modules / tabs for their section.– Destination publications for each module

(Newsletter/Order of Service/Website)

• Secretary for each committee updates the website or forwards updates to Web Editor (Karin G.) monthly.

Guinea Pig: Green Sanctuary

• Heather Brown assigned “Editor” Role for Green Sanctuary Page

• Heather Updates Content

• Content Appears on Public Website– News– Social Action

• Chris downloads content for Newsletter @ e-content submission deadline

Publishing Demo

Joe Worship Committee Secretary needs to add description of upcoming sermon1. Login

2. Switch to staging view of content to edit

3. Add & submit article describing sermon

4. Karin receives notification and Approves

5. Karin Publishes

6. Chris Publishes in Newsletter

Look and Feel

• Public Web Site– Should reflect color and diversity of

membership– Pictures, Pictures, Pictures – Clean and easy to read, not cluttered

• “Friends of Fusp”– Organized by Committee structure– Owned by each committee

• Look and Feel can be changed (skins)

Go-Live Timeframe

• Committees Identify Corrections / Updates to Public Site (by February 1)

• New site goes live Feb 1st • Committees appoint a “Secretary” or Editor to

update site (by Feb 1st)• Committees Identify what they want on the

“Friends of FUSP” site. (by Feb 12th)• February is still old process for Newsletter • Can we do March with new process? • Newsletter content deadlines remain the same.

Summary

• Internet-connected Web of Existence

• Register on the Site

• Appoint your editor for your press releases (fight PNSD)

• Help us fill out existing Public and Committee sites. (Pictures!)

More Information

• QUESTIONS?

• Current Prototype can be found from link on current FUSP website… http://www.fusp.org/desktopdefault.aspx