Funding Emails

8/12/2019 Funding Emails

1/14

From: Stambor, Patricia L

To: Coan, Melissa L; Barbello, Julie A

Subject: FW: Cost center for Preschool mission registration 2600 P00220000A

Date: Monday, July 21, 2014 4:10:14 PM

Here is where you told me to switch cost centers.

From:Coan, Melissa LSent:Thursday, February 27, 2014 2:13 PMTo:Stambor, Patricia LCc:Festa, Alicia R; McElhinney, Denise; Bath, ChristineSubject:RE: Cost center for Preschool mission registration 2600 P00220000A

Hi Patricia,

Lets charge this to a different cost center, 2710 K80220000B. Please let me know if you have

questions or encounter any other issues.

Melissa

From:Stambor, Patricia LSent:Thursday, February 27, 2014 1:47 PMTo:Coan, Melissa LCc:Festa, Alicia R; McElhinney, Denise; Bath, ChristineSubject:Cost center for Preschool mission registration 2600 P00220000AImportance:High

Melissa,

I am working with Alicia Festa (in purchasing) to create a PO for registration for Flip. This cost

center was given to me for airfare and conference registration (Preschool Mission Trip). I

checked with Denise and she said there wasnt budget to cover the $1800 registration cost (which

includes hotel and meals). Can you load the funds into the budget or provide another cost center

for Alicia?

He is leaving on Monday morning and I would like to give a PO # to the Seattle Chamber before

they go. Below is the cost center that Alicia is working with (or, I guess, not working with!).

2600 P00220000A

I will be out of the office tomorrow and Monday. Thanks

Patricia Stambor

Alignment Coordinator
mailto:/O=SSD/OU=SEATTLE/CN=RECIPIENTS/CN=PLSTAMBORmailto:[email protected]:[email protected]:[email protected]:[email protected]:/O=SSD/OU=SEATTLE/CN=RECIPIENTS/CN=PLSTAMBOR


2/14

Strategic Planning & Partnerships

[email protected]

206.252.0090
mailto:[email protected]:[email protected]


3/14


To: Barbello, Julie A

Subject: FW: Funding for Preschool trip


Attachments: image002.png

I was given this cost center and here is the email and thread of emails in my search to find

funding.

From:Bath, ChristineSent:Tuesday, February 18, 2014 10:46 AMTo:Stambor, Patricia L; Sebring, LindaCc:Wallace, Venetia H; Herndon, Flip; Codd, CloverSubject:RE: Funding for Preschool trip

Please use the following Cost Center for Flip Herndon: 2600 P002200A

Chris---______________________________________________________

Christine Bath

Executive Assistant | Capital, Facilities and Enrollment Planning

Seattle Public Schools | Cubicle: 2041

Mailstop 22-330 | PO Box 34165 | Seattle WA 98124-1165

Phone: 206-252-0644 | FAX: 206 -743-3041

Email: [email protected]

From:Stambor, Patricia L

Sent:Tuesday, February 18, 2014 9:46 AMTo:Sebring, LindaCc:Wallace, Venetia H; Herndon, Flip; Bath, Christine; Codd, CloverSubject:Funding for Preschool trip

Linda, I understand the process see attached. My issue was and is having people provide

funding that is approved so I can make the flight arrangements as soon as possible.

1. I asked Keisha Scarlett if she could provide funding for Laurie Morrison and her. Its grantfunded so I was able to push it through on Friday.

2. Your email identified Michael Tolleys bridge funding for the other 3 people. I did a RPLand exemption for that on Friday.

3. Late Friday, Clover said she would fund Charless trip. I can provide that funding code forAccounts Payable (this is also grant funded).

4. In your email below you identified the funding sources to look into. Cashel does not havefunding and I do not know about Flip but I will cc this message to him

Linda,

Thanks for your email and for identifying possible programs who might help with funding. The appropriate process, if you
mailto:/O=SSD/OU=SEATTLE/CN=RECIPIENTS/CN=PLSTAMBORmailto:[email protected]:[email protected]:[email protected]:[email protected]:/O=SSD/OU=SEATTLE/CN=RECIPIENTS/CN=PLSTAMBOR


4/14

believe there may be unused funds, is to consult Michael and the budget manager. That may take longer than today. In

order to keep the cost of the airfare low, it seems we need to move quickly. Can you identify a bridge strategy so we can

resolve the funding and not lose out on discount fares?

By the way, really nice job with your presentation as WSS!!

Thanks,

Charles

From: Sebring, LindaSent: Friday, February 14, 2014 2:12 PMTo: Toner, Cashel; Wright, Charles ECc: Stambor, Patricia L; Gotsch, Kenneth CSubject: RE: Preschool for All Study Mission

Cashel,

Thanks for the input on which department this is coming from. Looking in Early Learnings budget they dont have a lot of

non-grant funds, however, other academic departments might be able to help including:

Title 1 funds the district has a significant under spend from last year into this year, might be an opportunity if this is a Title I

professional development activity.

Org 42, Instructional Services appears to have several different Fund 1000 cost centers with unspent funds including:

Star Program - $26,964

Teacher Development Fund - $143,952

Professional Development & Substitute - $47,286

Instructional Materials $40,256

Professional Development Supply SH supply reserve - $43,505

Please let me know if you need me to research other potential departments that may be able to transfer funds to assist with

this need.

Regards,

Linda Sebring

Interim Budget Director

Seattle Public Schools

(206) 252-0242

From: Sebring, LindaSent: Tuesday, February 18, 2014 8:26 AMTo: Stambor, Patricia LSubject: RE: Preschool for All Study Mission

You wouldnt move the budget from the cost centers, you need to charge the travel to the appropriate budgets. Call me if


5/14

this is confusing. The more we can correctly charge to start with, the less work accounting has to do to move the charges

later.

Have you talked with Flip or Cashel where their funding will come from? I am happy to help, however, I feel like I am just

shooting in the dark when I am trying to determine who might be willing to fund this travel.

Thanks,

Linda

From:Stambor, Patricia LSent:Tuesday, February 18, 2014 8:11 AMTo:Sebring, LindaSubject:RE: Preschool for All Study Mission

LInda,

I think the people in charge of the budgets will need to move the costs in working with both their budgetanalyst and with accounting.

From:Sebring, LindaSent:Tuesday, February 18, 2014 7:10 AMTo:Stambor, Patricia LSubject:RE: Preschool for All Study Mission

Patricia,

It is accounting you will need to work with to move costs after they are charged, not budget.

Linda

From:Stambor, Patricia LSent:Friday, February 14, 2014 3:58 PMTo:Tolley, Michael FCc:Sebring, LindaSubject:RE: Preschool for All Study Mission

Michael

I am sending the attached Request for Professional Leave for the Preschool Study Mission Trip

(March 3 6) for Charles Wright, Cashel Toner, and Flip Herndon. Please review the request and

if you approve, forward this email with your approval to [email protected]

I perhaps over-estimated the airfare but I took into consideration ground fare and the booking

costs (also the closer we get departure, the higher the airfares). Also, I realize that we are using

your cost center as a bridge until we have secured the use of other cost centers. I will ask the

Budget to JV funds when I have the commitments from other departments.

I can ask our travel agent to book the flights once you have approved. Thanks, patricia


6/14

Patricia Stambor

Alignment Coordinator

Strategic Planning & Partnerships

[email protected]

From:Sebring, LindaSent:Friday, February 14, 2014 3:19 PMTo:Wright, Charles E; Toner, CashelCc:Stambor, Patricia L; Gotsch, Kenneth C; Tolley, Michael F; Codd, Clover; Herndon, FlipSubject:RE: Preschool for All Study Mission

Michael has graciously agreed to be the bridge fund if this has to occur today. I also touched

base with Clover who believes she may be able to provide funding from the Strategic

Implementation baseline funds to cover your travel costs. I have not been able to connect with

Flip yet to determine if he has identified funds to use for his expenses but hopefully we can

connect next week.

Thank you to everyone for helping make this possible. Hopefully we are close to having all of the

costs covered both temporarily and permanently.

Linda


7/14


To: Coan, Melissa L; Barbello, Julie A; Nermo, Paul; Festa, Alicia R

Subject: RE: universal preschool observation trip in March


Melissa,

Chris originally gave me this cost center. We corrected it because it was inaccurate. We then used

P00220000A. I think the final cost center that was use was K80220000B.

The PO was 77-2036.

From:Coan, Melissa LSent:Monday, July 21, 2014 3:43 PMTo:Barbello, Julie A; Nermo, Paul; Festa, Alicia RCc:Stambor, Patricia LSubject:RE: universal preschool observation trip in March

Good Afternoon,

The last cost center listed for Lester (Flip) is a capital cost center. For whatever reason, it is incomplete as it is

missing a few zeros and should be P00220000A. I do not work with the GF, but the others appear to be GF.

Melissa

From:Barbello, Julie ASent:Monday, July 21, 2014 3:31 PMTo:Coan, Melissa L; Nermo, Paul; Festa, Alicia RCc:Stambor, Patricia LSubject:RE: universal preschool observation trip in March

Hi all,

Just checking in on this request I found the following information:
mailto:/O=SSD/OU=SEATTLE/CN=RECIPIENTS/CN=PLSTAMBORmailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:/O=SSD/OU=SEATTLE/CN=RECIPIENTS/CN=PLSTAMBOR


8/14

Maybe this is helpful? Can you tell me which budget numbers/codes those are? Really appreciate it.

Thanks!

Julie

From:Barbello, Julie ASent:Friday, July 11, 2014 11:53 AMTo:Coan, Melissa L; Nermo, Paul; Festa, Alicia R

Subject:RE: universal preschool observation trip in March

Thanks for all pitching in on this!

Two of the staff who went on the trip were South Shore administrators, so that makes sense. I guess their

trip was funded through their school? Flip works in capital, so again, that makes sense. Do you know if there

is any way to trace the charges? Like a receipt for the trip? Thanks again for your help!

Julie


9/14

From:Coan, Melissa LSent:Friday, July 11, 2014 11:32 AMTo:Nermo, Paul; Barbello, Julie A; Festa, Alicia RSubject:RE: universal preschool observation trip in March

Good Morning,

From what I see, those are cost centers listed. Cost center fund codes 2710 and 2600 are capital cost centers.

When an employees salary is split funded (funded from more than one fund and cost center), administrative

charges are also typically split funded by the same percentages.

Melissa

From:Nermo, PaulSent:Friday, July 11, 2014 11:28 AMTo:Barbello, Julie A; Festa, Alicia RCc:Coan, Melissa LSubject:RE: universal preschool observation trip in March

They are cost centers. The first one looks like South Shore/New School, maybe? The other two look like

capital funding. Melissa can assist you from here.

Paul

From:Barbello, Julie ASent:Friday, July 11, 2014 10:24 AMTo:Festa, Alicia RCc:Nermo, Paul; Coan, Melissa LSubject:RE: universal preschool observation trip in March

Hi Alicia,

I found the following numbers referenced in the emails:

NSX79207S50

2710 K80220000B

2600 P00220000A

Not sure if they are cost centers or PO numbers, but hopefully they give you some place to start! I really

appreciate your help!

Julie

From:Festa, Alicia RSent:Friday, July 11, 2014 8:05 AMTo:Barbello, Julie A; Coan, Melissa L; Nermo, PaulSubject:RE: universal preschool observation trip in March

Julie,

Could you please provide me with a PO number or some other reference so we can determine where we

start looking into this.


10/14

Thank you

Alicia

From:Barbello, Julie ASent:Thursday, July 10, 2014 3:32 PM

To:Coan, Melissa L; Festa, Alicia R; Nermo, PaulSubject:universal preschool observation trip in March

Hi all,

I have been working on a public records request related to the trip some staff took back in March to Boston

and Jersey City to observe their preschool system. In going through emails, I noticed that you were involved

in organizing funding for the trip. Do you have any records or reports related to the trip? Reimbursements,

charges, funding codes, etc? I am trying to trace what accounts were used to pay the costs. Any help you can

give would be appreciated!

Thanks,

Julie A Barbello

Public Records Officer

General Counsel's Office


Phone: 206-252-0122

Fax: 206-252-0111

[email protected]


11/14

From: Festa, Alicia R

To: Stambor, Patricia L;Coan, Melissa L; Barbello, Julie A; Nermo, Paul

Subject: RE: universal preschool observation trip in March

Date: Tuesday, July 22, 2014 6:30:34 AM

Attachments: image002.png

On PO 7700002036 /line item 5 the cost center is K80220000B which references:REGISTRATION MISSION

TRIP-HERNDON,LESTER T

From:Stambor, Patricia LSent:Monday, July 21, 2014 3:56 PMTo:Coan, Melissa L; Barbello, Julie A; Nermo, Paul; Festa, Alicia RSubject:RE: universal preschool observation trip in March

Melissa,

Chris originally gave me this cost center. We corrected it because it was inaccurate. We then used

P00220000A. I think the final cost center that was use was K80220000B.

The PO was 77-2036.

From:Coan, Melissa LSent:Monday, July 21, 2014 3:43 PMTo:Barbello, Julie A; Nermo, Paul; Festa, Alicia R

Cc:Stambor, Patricia LSubject:RE: universal preschool observation trip in March

Good Afternoon,

The last cost center listed for Lester (Flip) is a capital cost center. For whatever reason, it is incomplete as it is

missing a few zeros and should be P00220000A. I do not work with the GF, but the others appear to be GF.

Melissa

From:Barbello, Julie ASent:Monday, July 21, 2014 3:31 PM

To:Coan, Melissa L; Nermo, Paul; Festa, Alicia RCc:Stambor, Patricia LSubject:RE: universal preschool observation trip in March

Hi all,

Just checking in on this request I found the following information:
mailto:/O=SSD/OU=EXCHANGE%20ADMINISTRATIVE%20GROUP%20(FYDIBOHF23SPDLT)/CN=RECIPIENTS/CN=FESTA,%20ALICIA%20RCB2mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:/O=SSD/OU=EXCHANGE%20ADMINISTRATIVE%20GROUP%20(FYDIBOHF23SPDLT)/CN=RECIPIENTS/CN=FESTA,%20ALICIA%20RCB2


12/14

Maybe this is helpful? Can you tell me which budget numbers/codes those are? Really appreciate it.

Thanks!

Julie

From:Barbello, Julie ASent:Friday, July 11, 2014 11:53 AMTo:Coan, Melissa L; Nermo, Paul; Festa, Alicia R

Subject:RE: universal preschool observation trip in March

Thanks for all pitching in on this!

Two of the staff who went on the trip were South Shore administrators, so that makes sense. I guess their

trip was funded through their school? Flip works in capital, so again, that makes sense. Do you know if there

is any way to trace the charges? Like a receipt for the trip? Thanks again for your help!

Julie


13/14

From:Coan, Melissa LSent:Friday, July 11, 2014 11:32 AMTo:Nermo, Paul; Barbello, Julie A; Festa, Alicia RSubject:RE: universal preschool observation trip in March

Good Morning,

From what I see, those are cost centers listed. Cost center fund codes 2710 and 2600 are capital cost centers.

When an employees salary is split funded (funded from more than one fund and cost center), administrative

charges are also typically split funded by the same percentages.

Melissa

From:Nermo, PaulSent:Friday, July 11, 2014 11:28 AMTo:Barbello, Julie A; Festa, Alicia RCc:Coan, Melissa LSubject:RE: universal preschool observation trip in March

They are cost centers. The first one looks like South Shore/New School, maybe? The other two look like

capital funding. Melissa can assist you from here.

Paul

From:Barbello, Julie ASent:Friday, July 11, 2014 10:24 AMTo:Festa, Alicia RCc:Nermo, Paul; Coan, Melissa LSubject:RE: universal preschool observation trip in March

Hi Alicia,

I found the following numbers referenced in the emails:

NSX79207S50

2710 K80220000B

2600 P00220000A

Not sure if they are cost centers or PO numbers, but hopefully they give you some place to start! I really

appreciate your help!

Julie

From:Festa, Alicia RSent:Friday, July 11, 2014 8:05 AMTo:Barbello, Julie A; Coan, Melissa L; Nermo, PaulSubject:RE: universal preschool observation trip in March

Julie,

Could you please provide me with a PO number or some other reference so we can determine where we

start looking into this.


14/14

Thank you

Alicia

From:Barbello, Julie ASent:Thursday, July 10, 2014 3:32 PM

To:Coan, Melissa L; Festa, Alicia R; Nermo, PaulSubject:universal preschool observation trip in March

Hi all,

I have been working on a public records request related to the trip some staff took back in March to Boston

and Jersey City to observe their preschool system. In going through emails, I noticed that you were involved

in organizing funding for the trip. Do you have any records or reports related to the trip? Reimbursements,

charges, funding codes, etc? I am trying to trace what accounts were used to pay the costs. Any help you can

give would be appreciated!

Thanks,

Julie A Barbello

Public Records Officer

General Counsel's Office


Phone: 206-252-0122

Fax: 206-252-0111

[email protected]

Funding Emails

Documents

Transcript of Funding Emails