Fundamentals of the Drug Demand Reduction Program.

Fundamentals of the Fundamentals of the

Drug Demand Drug Demand Reduction Program Reduction Program

Program OverviewProgram Overview

Began in 1994 to support “The Air Began in 1994 to support “The Air Force Family” within 30 miles of an Force Family” within 30 miles of an Air Force FacilityAir Force Facility

Expanded to include entire CAP Expanded to include entire CAP organization with emphasis on the organization with emphasis on the Cadet ProgramCadet Program

Focus has shifted from acquiring Focus has shifted from acquiring “stuff” to promoting DDR“stuff” to promoting DDR

DDR Program ElementsDDR Program ElementsDDR Program ElementsDDR Program Elements

EducationTraining

Community Outreach

Education Education Increases knowledge and awareness of drug Increases knowledge and awareness of drug

abuse/use through:abuse/use through:

- Substance abuse materials, classes, lesson plans, - Substance abuse materials, classes, lesson plans, videos, games and promotional itemsvideos, games and promotional items

- Partnerships with AF active duty, Reserve and - Partnerships with AF active duty, Reserve and National Guard DDR programsNational Guard DDR programs

- Partnerships with local substance-prevention - Partnerships with local substance-prevention agencies/coalitions, Drug Enforcement administrators, agencies/coalitions, Drug Enforcement administrators, FBI community outreach coordinators and state FBI community outreach coordinators and state governor drug policy coordinatorsgovernor drug policy coordinators

- Portable displays, drug kits, and fatal vision goggles - Portable displays, drug kits, and fatal vision goggles to share the message and promote CAPto share the message and promote CAP

Training Training

Provides fundamental knowledge and Provides fundamental knowledge and competencies for DDR officers through:competencies for DDR officers through:

- Tele-training sessions (basic, funding, & - Tele-training sessions (basic, funding, & activities)activities)

- Learning labs at the annual conference- Learning labs at the annual conference

- Regional training for DDR coordinators & - Regional training for DDR coordinators & administratorsadministrators

- Wing training for units and cadets DDR - Wing training for units and cadets DDR officersofficers

Community OutreachCommunity Outreach

Partners cadets with base and local Partners cadets with base and local activities to support anti-drug activities activities to support anti-drug activities such as:such as:

- Red Ribbon Week Campaign- Red Ribbon Week Campaign

- Drug Education for Youth (DEFY)- Drug Education for Youth (DEFY)

- Military youth and teen programs- Military youth and teen programs

- Family Community Centers- Family Community Centers

- Community Health Fairs- Community Health Fairs

- Base-sponsored community activities- Base-sponsored community activities

Team DDR Team DDR

UNIT SUPPORTUNIT SUPPORT Coordinators: DDRC and C/DDRC (Region Level) Coordinators: DDRC and C/DDRC (Region Level) Administrators: DDRA and C/DDRA (Wing Level)Administrators: DDRA and C/DDRA (Wing Level) Officers: DDRO and C/DDRO (Squadron or Group Officers: DDRO and C/DDRO (Squadron or Group

Level)Level)

NHQ SUPPORTNHQ SUPPORT DDR Program Manager – Mike SimpkinsDDR Program Manager – Mike Simpkins DDR Program Administrator – Gretchen ClaysonDDR Program Administrator – Gretchen Clayson DDR Team Leader – Lt Col Jett MayhewDDR Team Leader – Lt Col Jett Mayhew

Strategic GoalsStrategic Goals

Goal 1: Establish and maintain an active and productive DDR Goal 1: Establish and maintain an active and productive DDR

ProgramProgram

- - Focuses on working relationships with local substance abuse Focuses on working relationships with local substance abuse

prevention agencies and/or coalitions—active duty AF DDR prevention agencies and/or coalitions—active duty AF DDR

Coordinators, AF Reserve DDR personnel, National Guard State DDR Coordinators, AF Reserve DDR personnel, National Guard State DDR

Administrators, FBI Community Outreach Coordinators, State Administrators, FBI Community Outreach Coordinators, State

Governor’s Drug Policy Coordinators, & Service (Army, Navy, Marine, Governor’s Drug Policy Coordinators, & Service (Army, Navy, Marine,

and Coast Guard) DDR programsand Coast Guard) DDR programs

Goal 2: Establish and maintain DDR personnel throughout CAPGoal 2: Establish and maintain DDR personnel throughout CAP

- Focuses on keeping manning levels above: 85% for DDRCs, 90% for - Focuses on keeping manning levels above: 85% for DDRCs, 90% for

DDRAs and cadet assistance DDRAs, and 80% for DDRO and DDRO DDRAs and cadet assistance DDRAs, and 80% for DDRO and DDRO

cadets cadets


Goal 3: Increase awareness of substance abuse issues and Goal 3: Increase awareness of substance abuse issues and

its impact on the individual, community and the missionits impact on the individual, community and the mission

- Focuses on raising awareness of substance abuse issues thru - Focuses on raising awareness of substance abuse issues thru

involvement with community outreach efforts to include Red involvement with community outreach efforts to include Red

Ribbon Campaign, base-wide events, encampments, and Ribbon Campaign, base-wide events, encampments, and

coalition/agencies outreach activitiescoalition/agencies outreach activities

Goal 4: Develop a financial plan consistent with the DDR Goal 4: Develop a financial plan consistent with the DDR

vision and missionvision and mission

- Focuses on ensuring region/wing/squadron budget requests - Focuses on ensuring region/wing/squadron budget requests

support the DDRP goals and objectives, per established support the DDRP goals and objectives, per established

funding/budget process and unit strategic planfunding/budget process and unit strategic plan


Goal 5: Measure program effectivenessGoal 5: Measure program effectiveness

- Focuses on providing the proper oversight - Focuses on providing the proper oversight

mechanisms to track and measure program mechanisms to track and measure program

success—Community That Cares Youth success—Community That Cares Youth

Survey, After-Activity Reports, and other Survey, After-Activity Reports, and other

indicators that track program effectivenessindicators that track program effectiveness

Initiatives Initiatives

Revision of CAPR 51-1Revision of CAPR 51-1 Launch “FIT FOR FLYING” Launch “FIT FOR FLYING” Implement “STARBASE” PartnershipImplement “STARBASE” Partnership Support JROTC Drug AwarenessSupport JROTC Drug Awareness Develop DDR Excellence ProgramDevelop DDR Excellence Program Linking DDR with character Linking DDR with character

developmentdevelopment Finalize Quick Start GuideFinalize Quick Start Guide Automate End-of-Year report Automate End-of-Year report

DDR Funding DDR Funding ProcessProcess

OverviewOverview

Old/New Process Old/New Process Air Force Surgeon General Air Force Surgeon General

GuidelinesGuidelines DDR TravelDDR Travel Funding ProcessFunding Process

• Catalog RequestCatalog Request• Non-Catalog RequestsNon-Catalog Requests

Forms ReviewForms Review

“Simple enough for a child” stated the instructions with great audacity.

Why don’t they give me a break once in a while and reduce them to my capacity.

Maxine Brewer

Funding ProcessFunding Process

OLD PROCESSOLD PROCESSSubmit Annual RequestSubmit Annual RequestObtain Quotes from Obtain Quotes from Multiple Multiple VendorsVendorsWait months for ApprovalWait months for ApprovalOrder from multiple Order from multiple vendorsvendorsAll Reimbursements at All Reimbursements at 80%80%All Reimbursements via All Reimbursements via CAPF 108CAPF 108

NEW PROCESSNEW PROCESSSubmit Requests based on Submit Requests based on Activity Activity Approval from NHQ usually less Approval from NHQ usually less than 48 hoursthan 48 hoursDDR Catalog (Shipping cost DDR Catalog (Shipping cost only)only)

• Promotional ItemsPromotional Items• Education and TrainingEducation and Training• Fatal Vision GogglesFatal Vision Goggles• Model Rocketry Model Rocketry (Community Outreach only)(Community Outreach only)

Non DDR Catalog Items (80-20 Non DDR Catalog Items (80-20 split)split)

Air Force Surgeon General Air Force Surgeon General Office GuidelinesOffice Guidelines

Congressionally mandated funds but not part of the Congressionally mandated funds but not part of the annual CAP appropriation annual CAP appropriation

Assists units in instilling aggressive, positive, drug-Assists units in instilling aggressive, positive, drug-free attitude in CAP members (seniors and cadets), free attitude in CAP members (seniors and cadets), Air Force families, DoD civilians, and school-aged Air Force families, DoD civilians, and school-aged children located within 30 miles of an Air Force children located within 30 miles of an Air Force Base, Air Force Reserve Base, Air National Guard Base, Air Force Reserve Base, Air National Guard Base, or units with 100 or more Air Force personnel Base, or units with 100 or more Air Force personnel

Products and services funded by the DDR Program Products and services funded by the DDR Program must have direct application to the DDR Program must have direct application to the DDR Program goals and objectivesgoals and objectives

DDR Program maintains program accountability in DDR Program maintains program accountability in

accordance with DoD Directives and AFMOA/SGOC accordance with DoD Directives and AFMOA/SGOC guidance, and AFI 65-601V1, guidance, and AFI 65-601V1, Budgetary Guidance Budgetary Guidance and Proceduresand Procedures. .

Authorized ExpendituresAuthorized Expenditures

Direct administrative costs for DDR activities and Direct administrative costs for DDR activities and events (i.e., paper, markers, printing, and other events (i.e., paper, markers, printing, and other items not other wise provided by CAPitems not other wise provided by CAP))

Travel costs for DDR Coordinators and Travel costs for DDR Coordinators and Administrators to support training over 50 miles Administrators to support training over 50 miles from their home of recordfrom their home of record

Drug prevention literature and visual aidsDrug prevention literature and visual aids Promotional itemsPromotional items Education and training materialsEducation and training materials Fatal Vision goggles Fatal Vision goggles Model rocketry materials to support community Model rocketry materials to support community

outreach activities to expand knowledge of both outreach activities to expand knowledge of both DDR and aerospace. This is not to supplement DDR and aerospace. This is not to supplement the normal model rocketry trainingthe normal model rocketry training

Events and activities with a direct DDR Events and activities with a direct DDR connection connection

Unauthorized Unauthorized ExpendituresExpenditures

Computers, DVD players, and related Computers, DVD players, and related itemsitems

Uniforms and uniforms itemsUniforms and uniforms items Region, wing, state, and squadron flagsRegion, wing, state, and squadron flags Food, trophies, plaques, and honorariaFood, trophies, plaques, and honoraria Encampment or Membership ScholarshipsEncampment or Membership Scholarships T-shirts, hats or other apparel T-shirts, hats or other apparel Personalized DDR promotional itemsPersonalized DDR promotional items Office EquipmentOffice Equipment Federal TaxFederal Tax

DDR DDR Coordinator/Administrator Coordinator/Administrator

TravelTravel Travel more than 50 miles from residence to attend Travel more than 50 miles from residence to attend

or deliver training at conferences, schools, or deliver training at conferences, schools, encampmentsencampments

Submitted on CAP Submitted on CAP Travel Authorization FormTravel Authorization Form no no later than 3 weeks priorlater than 3 weeks prior

Covers expenses for transportation, meal and Covers expenses for transportation, meal and miscellaneous expensesmiscellaneous expenses

Upon Completion, submit Upon Completion, submit Travel Voucher within 20 Travel Voucher within 20 daysdays & After-Activity Report within 5 days & After-Activity Report within 5 days

Reimbursed at 100%Reimbursed at 100% Forms and instructions available at the DDR NHQ Forms and instructions available at the DDR NHQ

WebsiteWebsite

Wing Demographic FormWing Demographic Form

Required for any wing requesting Required for any wing requesting AFSG fundingAFSG funding

Submitted Annually unless Submitted Annually unless significant changesignificant change

Identifies all units in the Wing– lists Identifies all units in the Wing– lists eligible units (<30 nm) and non-eligible units (<30 nm) and non-eligible units (>30 nm)eligible units (>30 nm)

DDR CatalogDDR Catalog Accessed from NHQ DDR WebsiteAccessed from NHQ DDR Website Four CategoriesFour Categories

• Promotional ItemsPromotional Items• Education and TrainingEducation and Training• Fatal Vision GogglesFatal Vision Goggles• Model Rocketry (Community Outreach only)Model Rocketry (Community Outreach only)

DDR Form 1a used to request items (4-6 weeks DDR Form 1a used to request items (4-6 weeks prior to event)prior to event)

DDR Form 1c used for Sq/Wing/Region approvals DDR Form 1c used for Sq/Wing/Region approvals DDR NHQ pays 100% for items. Units pay for DDR NHQ pays 100% for items. Units pay for

shipping and handling onlyshipping and handling only

Ordering from Online Ordering from Online CatalogCatalog

Promotional Items – Print TexPromotional Items – Print Tex Education and Training - PSAEducation and Training - PSA Fatal Vision Goggles - InnocorpFatal Vision Goggles - Innocorp Model Rocketry – A.C. SupplyModel Rocketry – A.C. Supply

http://members.gocivilairpatrol.com/drug_demand_reduction/links_to_drug_demand_reduction_resources/ddr_catalog/index.cfm

Non-Catalog ItemsNon-Catalog Items

Promotional & Non-Promotional Items not listed in Promotional & Non-Promotional Items not listed in the Catalog the Catalog -- Example: Administrative costs for DDR activities-- Example: Administrative costs for DDR activities

DDR Form 1b used to request itemsDDR Form 1b used to request items DDR Form 1c used for Sq/Wing/Region approvalsDDR Form 1c used for Sq/Wing/Region approvals Units pay 100% of costs upfront and are reimbursed Units pay 100% of costs upfront and are reimbursed

at 80% using a CAPF 108at 80% using a CAPF 108 Reimbursement is made electronically to Reimbursement is made electronically to

Wing/RegionWing/Region All reimbursement requests must be received no later All reimbursement requests must be received no later

than 30 days after the event/activity to receive than 30 days after the event/activity to receive reimbursementreimbursement

Completing & Submitting Completing & Submitting FormsForms

DDR Form 1a – catalog itemsDDR Form 1a – catalog items DDR Form 1b – non-catalog itemsDDR Form 1b – non-catalog items DDR Form 1c – approval formDDR Form 1c – approval form

DDR Form 1ADDR Form 1A

•One DDR Form 1A for each activity

• Copy item name and item number from Vendor website

• DDR Connection must indicate how activity supports DDR Program

DDR Form 1BDDR Form 1B

DDR Form 1CDDR Form 1C(top)(top)

• Required for all DDR Form 1As and/or Form 1Bs

• Can be used to summarize multiple forms

• After proper signatures are obtained, the DDR Form 1C should be emailed, along with all Form 1As/1Bs NHQ/DDR

DDR Form 1CDDR Form 1C(Bottom)(Bottom)

CERTIFICATIONCERTIFICATION::I understand that while this information represents a projection, I must request I understand that while this information represents a projection, I must request approval from National Headquarters prior to exceeding any line item expenditure approval from National Headquarters prior to exceeding any line item expenditure within mission number assigned.within mission number assigned.All funded activities provide equal access and equal opportunity and does not All funded activities provide equal access and equal opportunity and does not discriminate on the basis of handicap, color, creed, or religion.discriminate on the basis of handicap, color, creed, or religion.

I certify that all pertinent directions have been complied with and that this action is in accordance with the best interest of the I certify that all pertinent directions have been complied with and that this action is in accordance with the best interest of the CAP/DDR Program.CAP/DDR Program.

Unit Charter No.Unit Charter No.XYZ-003XYZ-003

Signature of RequesterSignature of RequesterLt Col Making A. DifferenceLt Col Making A. Difference

Typed Name and Grade of RequesterTyped Name and Grade of RequesterLt Col Making A. DifferenceLt Col Making A. Difference

APPROVEDAPPROVEDApprovedApproved

Signature of Flight/Squadron Signature of Flight/Squadron CommanderCommanderLt Col Support YouLt Col Support You

Flight/SquadronFlight/SquadronLiving Free SquadronLiving Free Squadron

DateDate29Sep0729Sep07


Signature of DDRASignature of DDRALt Col I. M. LeaderLt Col I. M. Leader

WingWingXYZXYZ

DateDate01Oct0701Oct07

REVIEWEDREVIEWEDRecommended Recommended As isAs is

Signature of DDRCSignature of DDRCLt Col Drug FreeLt Col Drug Free

RegionRegionZYWZYW



Signature of Wing/Region CommanderSignature of Wing/Region CommanderCol Support YouCol Support You

Wing/RegionWing/RegionXYZXYZ


Six Step ProcessSix Step Process1.1. Unit develops activity request (s) based on their Unit develops activity request (s) based on their

strategic plan using strategic plan using DDR Form 1A DDR Form 1A and/orand/or DDR DDR Form 1BForm 1B and and DDR Form 1CDDR Form 1C Unit sends request (s) Unit sends request (s) to wing DDR Administratorto wing DDR Administrator

2.2. DDR Administrator signs and forwards forms to DDR Administrator signs and forwards forms to Region DDR CoordinatorRegion DDR Coordinator

3.3. After reviewing the forms for accuracy, the DDR After reviewing the forms for accuracy, the DDR Coordinator signs and returns to the DDR Coordinator signs and returns to the DDR AdministratorAdministrator

4.4. The DDR Administrator obtains the signature of the The DDR Administrator obtains the signature of the Wing/Region Commander on DDR Form 1C and Wing/Region Commander on DDR Form 1C and forwards request/s to NHQ DDRforwards request/s to NHQ DDR

5.5. NHQ/DDR reviews the unit activity submission NHQ/DDR reviews the unit activity submission (DDR Form 1A) and e-mails (DDR Form 1A) and e-mails Activity Approval Activity Approval NumberNumber to the wing DDR Administrator and vendor to the wing DDR Administrator and vendor (s)(s)

6.6. Requestor orders items from website or phone Requestor orders items from website or phone referencing the activity approval numberreferencing the activity approval number

Summary of FormsSummary of Forms

Wing Demographic Form--identifies Wing Demographic Form--identifies unitsunits

DDR Form 1A--catalog itemsDDR Form 1A--catalog items DDR Form 1B--non-catalog items (80/20)DDR Form 1B--non-catalog items (80/20) DDR Form 1C--summary & approval for DDR Form 1C--summary & approval for

Form 1A/1B; approves funding for Form 1A/1B; approves funding for shippingshipping

CAPF 108--reimbursement of non-CAPF 108--reimbursement of non-catalog items catalog items

Fundamentals of the Drug Demand Reduction Program.

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