Fun with Archives (Victorian Edition)
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esented at ASA Meeting, VIC, 10 th February 2017 GAIA RESOURCES Fun with Archives (Victorian Edition) \ Piers Higgs Gaia Resources
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Transcript of Fun with Archives (Victorian Edition)
Presented at ASA Meeting, VIC, 10th February 2017
GAIA RESOURCESFun with Archives (Victorian
Edition)
\
Piers HiggsGaia Resources
ARCHIVESThere is no magic bullet…
ARCHIVESIntroduction
• Gaia Resources and our evolution
• A quick overview of AtoM and open source
• Implementation stories – Archival Management
• Expanding on the software – Aussie flavour
• Digital preservation
ARCHIVES
Museums(&
Herbaria)
Archives
LibrariesGalleries
ARCHIVESOur experience
ARCHIVESThe platforms
Collection Management
Archival Management
Digital Preservation
Archival Management
ARCHIVESAtoM Overview
• Archival Management System
ARCHIVESGlobal Open Source
ARCHIVESState Records Office of WA
• Launched with 804,023 items, 4,843 series, 5,865 consignments and 1,919 agencies
https://archive.sro.wa.gov.au/
ARCHIVESState Records Office of WA
• Project included:
• Implementing AtoM
• Additional functionality (e.g. user registration, reports) was also included in the build
• Migration of the data from the BOS/AEON system to AtoM
• Enhancements for the implementation of the Australian Series System
ARCHIVESUniversity of Tasmania
• Still migrating and moving data from other collections into this system
ARCHIVESUniversity of Tasmania
• Project included:
• Implementing AtoM
• Skinning the system to match UTas livery
• Partnering with Recordkeeping Innovation to provide Archival Management support
• Providing ongoing technical support for the system
ARCHIVESSt Aloysius’ College
• Has ~30,000 objects, ~8,500 people or organisations, ~200 subjects, ~20,000 images (around 7GB storage)
ARCHIVESSt Aloysius’ College
• Project included:
• Themeing AtoM to match the St Aloysius branding
• Migration to our hosting environment off their systems
• Has to be a lower ongoing cost for the systems in order to meet the budgets for the smaller institution
• Using virtual servers, minimising specifications
• Pre-purchasing run time to achieve savings
ARCHIVESStocktake
SROWA
System replacement(AtoM & AM)
~800k objectsHosted via clientSupport running
$95k + additional
St Aloysius
System existed(AtoM)
~30k objectsHosted via usT&M support$5k + minor
UTas
New System(AtoM)
Still in importHosted via Nectar
Support Block$10k + minor
ARCHIVESAustralian Series System
• Has been “out” for a while
• At least two different ways of implementing it within AtoM (ANU,SROWA “flavours”)
• Reviewing the implementations of the Series System and how can we move this forward?
ARCHIVESAustralian Series System
• To implement the Australian Series System at SROWA, we created three new plugins:
• Archival Descriptions – via a modification of the International Standard Archival Description plugin
• Agencies/Actors – via a modification of the International Standard Archival Authority Record plugin
• A new Accessions plugin.
ARCHIVESAustralian Series System
• RKI (Barbara Reed) is currently reviewing bothimplementations to determine a “best practice” way forward
• Report being prepared for review by the community – still working out how best to do this, already have interest
• Once reviewed, and agreed upon we will then look at how to make these changes in the software
ARCHIVESAtoM Users Australasia
• Staff from SROWA have established an “AtoM users Australasia” Google Group – stillin it’s infancy…
https://groups.google.com/forum/#!forum/atom-users-australasia
ARCHIVESIntroduction
• A quick overview of Archivematica and digital preservation
• Our offerings in terms of hosting, support, etc
ARCHIVESArchivematica
• Digital preservation system
ARCHIVESArchivematica
ARCHIVESDigital Preservation
• Biggest learnings:
• Technical implementations are the easy part for Archivematica
• Contains a range of Microservices you need to decide what to do with – e.g.
• formats for DIPs, • formats for AIPs, • where to store the DIPs, AIPs• what sort of other checks (e.g. fixity) do you
need to run
ARCHIVESDigital Preservation
• Data storage!
ARCHIVESBefore you start!
• Strongly suggest you undertake a planning exercise before starting, and have a Road Map
• Examples of things to consider:• Do you have a current system?• Are you moving to a new platform? Which one?• Do you have to migrate data?• How big a change process is it for the staff using
it?• …
ARCHIVESBefore you start!
• Depending on your situationyou may not have the ability (or budget) to do aroad mapping exercise
• Moving could be solely a ‘safety’ option
• Need to consider the longer term implications of this approach
• Stage the project as best you can
ARCHIVESWays forward
• Multiple ways forward
• Move existing system,• Implement a new system (no existing data), or• Migrate to a new system.
St AloysiusMove existing
SROWAMigrate system
UTasNew system
ARCHIVESHosted offerings
• All of these three platforms are relatively “lightweight” in terms of their hosting solutions, so require “less”
• The biggest consideration for Archivematica is storage for the DIPs and AIPs, but the system is also quite “light”
ARCHIVESThere is no magic bullet…
