FUG Salaried Employee NOA Workflow Screen Instruction

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1. Workflow System Login 1.1 Click on Workflow menu on the intranet front-page (http://fpc.fpcusa.com/fpcusa/), or use the

following link (http://www30.fpcusa.com/fpgworkflow/login.aspx) to open the workflow web application.

1.2 For first time login, click on Forgot/reset or request your password button to retrieve the initial

password.

FUG Salaried Employee NOA Workflow Screen Instruction

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Enter personal information, then click on NEXT button.

System will reset your password and send you an email to inform the new password:

New password generated by system

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1.3 Reset Password After system login, click on My Account button to reset your password

Click on Change Password button

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In password setup enter the current password and new password and click on SUMBIT button to change password.

2. NOA Inquiry Click on NOA Inquiry button in the left panel to open the NOA summary report, which includes user’s earned hours, carry over hours, used hours and remaining hours

FUG Salaried Employee NOA Workflow Screen Instruction

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3. Create A New NOA 3.1 Click on To Do List button under Document / Personnel / Notice of Absence (FPCUSA) (for FPC

user) or Notice of Absence (NPCUSA) (for Nan-Ya user) folder on left-side control panel, then click on Type Form button on the right side to create a new NOA

FUG Salaried Employee NOA Workflow Screen Instruction

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3.2 Click Select Substitute button to select backup person (Note 2), enter the NOA Code, SDate, STime, EDate, ETime, Total Hours and Remark information (if needed) then click on Submit button to submit for approval. After user submits the NOA, system will send out an email to inform the manager.

Notes 1: Reduce check box is used to cancel the existing approved NOA Notes 2: see details of how to select substitutes in 6. Set up Substitute

3.3 Add Attachment to NOA If user needs to attach supporting documents to NOA, choose Attachment tab, click Browse button to select the document, then click Add File button to submit.

FUG Salaried Employee NOA Workflow Screen Instruction

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3.4 NOA Summary User can use NOA Summary function to check the remaining hours of vacation, sick leave and personal leave

3.5 NOA History

User can use NOA History function to check year to date NOA activities 4. Approve or Decline Submitted NOA

The manager will receive an email from system after user submitted a NOA for approval. Click the hyperlink in the email to directly open the NOA

FUG Salaried Employee NOA Workflow Screen Instruction

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Enter the Comments if needed, then click on Approve button or Decline button to approve or reject the NOA. If a NOA is declined, then the NOA will be sent back to user, user can delete or adjust the information then resubmit for approval. If manager approve the NOA, the substitute will also receive the email to inform the absence of the applicant.

Note: If the NOA code is other than “Vacation”, “Personal” or “Sick Leave”, then after approval by the manager, the NOA will be automatically forwarded to Human Resource department for final approval and any necessary payroll adjustment.

5. Select Next Level Select Next Level function allows manager to forward the NOA to upper level for approval. Click on Select Next Level button

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Select your next level manager in the list on the left panel and click on Select button to add the person to list, and then click on Confirm to add the person to routing.

Click on Approve button to approve the NOA and forward the NOA to selected upper level manager for further approval.

FUG Salaried Employee NOA Workflow Screen Instruction

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6. Set up Substitute Click on My Account button on the workflow homepage, choose Proxy Setting tab, click on Set button to set up substitutes.

Click on button to add a person to proxy list

Click on Save button to save the setting.

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7. Set up Proxy Click on My Account button on the workflow homepage, choose Proxy Setting tab, click on New button to create a new proxy Enter Start Date, Start Time, End Date, End Time information then click on Save button to save the setting. The proxy function is suggested for your “long-term” absence. That is, when you use proxy function to set up proxy start and end time, any of your workflow documents will go to the backup person (substitute) during the proxy period. In other words, if you are absent for only short-term, you don’t not need to activate proxy function