FSA Systems: The Big Picture - Welcome | EASFAA · 2015-06-03 · • Use the Default ... CPS...
Transcript of FSA Systems: The Big Picture - Welcome | EASFAA · 2015-06-03 · • Use the Default ... CPS...
For training/discussion purposes only EASFAA Conference, Newport, RI May 19-22, 2015
Zack Goodwin US Department of Education 1
Zack Goodwin
U.S. Department of Education
EASFAA Conference, May 19-22, 2015
Newport, RI
FSA Systems:
The Big Picture
Agenda
• High level overview of major FSA systems
− Production systems
− Administrative systems
• Relationships between systems
• Self-service & online features
• System Access
• Support and Documentation
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Agenda
• High level overview of major FSA systems
− Central Processing System (CPS)
− Common Origination and Disbursement (COD)
− National Student Loan Data System (NSLDS)
− Grant Management System (G5)
− Student Aid Internet Gateway (SAIG)
− Participation Management System (PM) and the
Access and Identity Management System (AIMS)
− Postsecondary Education Participants System (PEPS)
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Summary: Required electronic processes
To be in compliance with the administrative
capability requirements of 34 CFR 668.16(o), a
school must:
• Use the E-App to submit and update the school’s eligibility
information: www.eligcert.ed.gov
• Enroll in the Student Aid Internet Gateway (SAIG):
https://fsawebenroll.ed.gov/
• Use FAA Access or its SAIG mailbox to exchange FAFSA data
with the Department’s Central Processing System:
https://faaaccess.ed.gov/FOTWWebApp/faa/faa.jsp or
www.saigportal.ed.gov
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• Use the COD website or its SAIG mailbox to exchange award
and disbursement data for Pell Grants, TEACH Grants, and
Direct Loans: cod.ed.gov or www.saigportal.ed.gov
• Use the eCampus-Based (eCB) System to file the FISAP
application and report www.cbfisap.ed.gov
• Submit to the National Student Loan Data System (NSLDS)
the school’s Federal Perkins Loan data, student enrollment
records, FSA program overpayments, NSLDS transfer student
monitoring records, and Gainful Employment program records
(if applicable): www.nsldsfap.ed.gov
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Summary: Required electronic processes
• Electronically submit the school’s annual compliance and
financial statement audits and any other required audits:
www.ezaudit.ed.gov
• Use the Default Management website to receive its draft and
official cohort default rate data electronically:
ifap.ed.gov/DefaultManagement
• Use the Information for Financial Aid Professionals (IFAP)
website: ifap.ed.gov
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Summary: Required electronic processes
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• Creates and updates student records from
FAFSA applications & corrections
• Performs matches and edits to determine
student eligibility and ensure accuracy
• Exchanges data with students, schools, state
and federal agencies, and other FSA systems
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Central Processing System
Central Processing System
• Calculates the student’s Expected Family
Contribution (EFC)
• Selects certain applications for verification
• Sends processed FAFSA information to student
and to designated schools
• Student receives a Student Aid Report (SAR)
• School receives an Institutional Student Information
Record (ISIR)
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Central Processing System
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Central Processing System
Use FAA Access to CPS Online to:
• View students' SAR information
• Compare two ISIR transactions for the same student
• Submit a signature flag for an application in a signature hold
status
• Enter a FAFSA or Renewal FAFSA
• Correct a processed FAFSA
• Continue working on a saved FAFSA or Correction
• Request ISIR data
• Analyze ISIR data as a basis for improving your verification
process
• Calculate and manage the return of Title IV funds (R2T4)
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Central Processing System
Internal Revenue Service Data Retrieval Tool (DRT)
• A link to the IRS from FAFSA on the Web (FOTW) that allows
the student and parent to request a transfer of some
completed tax return line items (including AGI & Federal
Taxes Paid)
• Increases accuracy of data submitted, and reduces time
required to complete the application and verification
• FOTW contains edits to help determine if eligible to use DRT •
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Central Processing System
Social Security Administration (SSA) Data Matches
• To confirm the validity of each student’s SSN and
U.S. Citizenship status
• Dependent student’s mother’s and/or father’s SSN status
with the SSA database
• To ensure that students and parents are not using
deceased tax payer’s SSNs
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Central Processing System
Department of Homeland Security (DHS) Data Match
• Match performed with DHS for students who provide an
Alien Registration Number
− Verifies Title IV eligibility of eligible noncitizens
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Central Processing System
Veterans Affairs (VA) Data Match
• Applicants who indicate that they are a veteran of the
Armed Services are matched against the Department of
Veterans Affairs database
− Ensures that students who are independent due to veteran
status are properly classified
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Central Processing System
Selective Service System (SSS) Data Match
• To confirm that male aid applicants are in compliance with
the Military Selective Service Act‘s registration
requirement
• Enables unregistered males to check a box on the FAFSA
to automatically register themselves
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Central Processing System
Department of Defense (DOD) Data Match
• A student whose parent or guardian died as a result of
U.S. military service in Iraq or Afghanistan after
September 11, 2001, may receive increased amounts of
federal student aid (equal to the maximum Pell Grant)
• Ensures students in this category receive proper FSA
funds
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Central Processing System
Department of Justice (DOJ) Data Match
• This match identifies students who have received a drug
conviction by a U.S. Court making them ineligible for
Federal Student Aid
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Central Processing System
National Student Loan Data System (NSLDS)
Data Match
• Applicants are matched with NSLDS, ED’s repository of
loan and grant information
− Defaults
− Overawards
− Annual and aggregate loan limits
• Identifies students ineligible for FSA funds due to loan
and/or grant issues
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NSLDS: Post screening Reason Code
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01 = Default added 15 = PLUS Master Promissory Note status change
02 = Overpayment added 16 = Grad PLUS Master Promissory Note status
change
03 = Default resolved 17 = Fraud conviction added
04 = Overpayment resolved 18 = Fraud conviction resolved
05 = Master Promissory Note status change 19 = TEACH Grant converted to a loan
06 = Loan went into disability discharged status 20 = Pell eligible and met or exceeded Pell lifetime
limit
07 = Loan out of disability discharged status 21 = No longer meeting or exceeding Pell lifetime
limit
08 = Closed school 22 = Pell eligible and close to Pell lifetime limit
09 = Exceeded subsidized loan limit 23 = No longer close to Pell lifetime limit
24 = Unusual enrollment history status change
10 = Exceeded combined loan limit 25 = Subsidized Usage Limit Applies Flag status
change
11 = Exceeding subsidized loan limit resolved 26 = Confirmed loan subsidy status change
12 = Exceeding combined loan limit resolved 27 = Decrease in Subsidized usage period
13 = For Federal Student Aid use only 99 = Other
14 = Loan entered active bankruptcy Blank = Not an NSLDS post screening transaction
Source: October 2014 (2015-2016) EDE Technical Reference Record Layouts 3-49
Central Processing System
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COD/NSLDS System:
Demographic Data Exchange (DDE) File
• After each Compute, CPS extracts data and transmits it in
a file to COD and NSLDS to update all transactions
processed since the last file was received
PEPS Daily School Code File
• Each weekday, PEPS sends this file to CPS to update its
Federal School Code (FSC) data which determines
whether the schools listed on students’ FAFSAs are eligible
for Title IV aid
Common Origination and Disbursement
• Origination and disbursement records for: − Federal Pell Grants
− Iraq & Afghanistan Service Grants
− TEACH Grants
− Federal Direct Loans
• Schools send and receive batches of student records
via SAIG − Processes and applies edits to accept, correct, or reject records
− System generated responses
− Maintains funding
• COD website for reports and single record submissions
− Direct Loan Origination Tool
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Common Origination and Disbursement
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Common Origination and Disbursement
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COD: StudentLoans.gov
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COD sends to and/or receives data from:
• Schools via SAIG
• Credit bureaus (Plus Loan credit check – real time)
• G5 – funding authorizations & cash draws
• NSLDS
− Award and Disbursement Information
− Exit counseling results
− SULA usage
• Servicers
• CPS
• PEPS
Common Origination and Disbursement
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National Student Loan Data System
• The National Student Loan Data System
(NSLDS) contains disbursement data for Title IV
loans, Federal Pell Grants, and TEACH Grants − Grant overpayment data, student enrollment status
information, and exit counseling are also found in NSLDS
• NSLDS provides a centralized, integrated view of
Title IV loans and grants during their complete
life cycles
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• Financial Aid Professionals, students, lenders,
guaranty agencies, and State agencies access
the system
• Schools may communicate with NSLDS via the
SAIG or via online access
− Online access to NSLDS is given to individuals, not to
schools or organizations
− All participating schools must have at least one staff member
with online access
•
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National Student Loan Data System
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NSLDS Professional Access
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www.nsldsfap.ed.gov
National Student Loan Data System
NSLDS online users should not share their NSLDS
access with anyone else
• SSN Lookup – enables users to retrieve borrower information
• Enrollment Update – enables users to update student enrollment data
• Overpayment Update – enables users to update overpayment data
• Transfer Monitoring
• Reports deliver via the SAIG
− e.g., Delinquent Borrower Report & School Portfolio Report
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National Student Loan Data System
Student enrollment status is reported to NSLDS
− Establishes eligibility for in-school deferment of student
loans
− Alerts loan servicers when student leaves school and
must begin repayment
− Electronic Announcement:
Reminder of Program-Level Enrollment Reporting
Requirement, September 26, 2014
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National Student Loan Data System
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Transfer monitoring applies to any student who
attended a school (or schools), prior to coming to
your school, in that award year
• Identify students transferring to your school during award
year
• Provide identifying information for those students to NSLDS
• NSLDS alerts you to any relevant changes in student’s
financial aid history •
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National Student Loan Data System
NSLDS Data flows
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Grant Management System
• Grant Management (G5) is a delivery system that
supports program award and payment administration
• Schools may use G5 to request payments, adjust
drawdowns, and return cash, at www.g5.gov
• G5 provides continuous access to current grant and
payment information, such as authorized amounts,
cumulative drawdowns, current award balances, and
payment histories
• G5 receives program funding level data from COD...and
returns to COD cash draws and returns
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Student Aid Internet Gateway
• SAIG is a private, wide area network (WAN) that serves as
a store-and-forward file transfer service between FSA
systems and their many end users
• It is the secure mechanism used by FSA and the financial
aid community to transfer files over the internet. SAIG is
used to exchange batch files containing services
enrollment and organizational information with other FSA
systems
• Institutions wishing to sign up for an SAIG mailbox must
do so via the Participation Management (PM) system at
https://fsawebenroll.ed.gov
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Student Aid Internet Gateway
• Organizations enroll individuals as Destination Point
Administrators (DPAs) in the SAIG
• DPAs are assigned Destination Points (TG numbers
or mailboxes) that receive and transmit data for
various Title IV student aid program systems such as
NSLDS, CPS, and COD
• Files are exchanged using message classes, which
help to define and describe the contents of the file
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FSA provides three software products at
fsadownload.ed.gov
• EDconnect
− Windows-based file transfer protocol (FTP) program that
enables users to send and receive Federal Student Aid
information electronically
• EDExpress for Windows
− With EDExpress, schools can manage Title IV student financial
aid application data, package awards, and exchange origination
and disbursement data with COD
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Student Aid Internet Gateway
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Participation Management System
• Primary system for enrolling, modifying, and terminating
enrollment into batch and online services for Federal
Student Aid (FSA) partner organizations and their users
(fsawebenroll.ed.gov)
• PM’s support of the FSA services enrollment process
requires it to interface with eight other FSA systems to
exchange user enrollment data and ensure access FSA
systems in a timely manner
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Access and Identity Management System
• AIMS is FSA’s security solution that manages access to the online
elements of systems
• AIMS allows users of FSA systems to log in using their FSA User ID,
password, and their TG mailbox number (where applicable)
• Participation Management is still the system of record for user
services entitlements information
• PM interfaces regularly with AIMS to provide AIMS with high level
entitlements data for individual users of online services that are
authenticated through AIMS (such as NSLDS Online, COD Online,
EDConnect, FAA Access, PM and others)
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Participation Management System
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Postsecondary Education Participants System
• FSA’s management information system of all
organizations that have a role in administering
student financial aid and other Higher Education Act
programs
• PEPS maintains eligibility, certification,
demographic, financial, review, audit, and default
rate data about schools participating in the Title IV
programs
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Use the E-App to submit and update the school’s
eligibility information: www.eligcert.ed.gov
• Check the status of your application
• Display and print your Program Participation
Agreement (PPA) and Eligibility and Certification
Approval Report (ECAR)
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Postsecondary Education Participants System
E-Resources
Information for Financial Aid Professionals (IFAP)
• IFAP (ifap.ed.gov) is your link to official guidance on
FSA program requirements, including the annual FSA
Handbook and ongoing updates in the form of Dear
Colleague Letters and Electronic Announcements
FSA Download
• FSA Download (www.fsadownload.ed.gov) is your
source for all ED-developed software along with User
Guides and Technical References for FSA systems and
required file formats
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Information for Financial Aid Professionals
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Thank you!
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Department of Education Contacts
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Region I Training Officers (New England)
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617.289.0022
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Department of Education Contacts
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Department of Education Contacts
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Department of Education Contacts
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Research and Customer Care Center 800.433.7327
Reach FSA 855.FSA.4FAA -- 1 number to reach 10 contact centers!
Campus Based Call Center eZ-Audit
COD School Eligibility Service Group
CPS/SAIG Foreign Schools Participation Division
NSLDS Research and Customer Care Center
G5 Nelnet Total & Permanent
Disability Team