1 | P a g e

From

The Prof. & Head

Department of Genetics and Plant Breeding

-cum- Chairman (Online Teaching)

CCS HAU, Hisar

To

The Incharge

Computer Section (COBS&H)

CCS HAU, Hisar

Memo No: GPB/2020/1613 Dated: 25.8.2020

Subject: For uploading to University Website “Guidelines for conducting online classes”

in CCSHAU, Hisar and outstations (Kaul and Bawal).

The worthy Vice-Chancellor vide SVC D.No. SVC/2020/267 dated 25.8.2020 has very kindly

approved the “Guidelines for conducting online classes” in CCSHAU, Hisar and outstations

(Kaul and Bawal). All the teachers teaching UG and PG courses are requested to follow these

guidelinesstringently after the commencement of classes.

The Incharge, Computer Section (COBS&H) is requested to please upload these

guidelines on the University Website and provide a Link to the undersigned for circulation

among all the Deans/HODs/HOSs and the teachers for follow up please.

Encls: Guidelines

-Sd-

Prof. &Head(GPB)

-cum-Chairman

(Online Teaching)

2 | P a g e

Guidelines for conducting online classes in CCSHAU, Hisar and

outstations (Kaul and Bawal) w.e.f. 07.09.2020

The following guidelines for conducting online teaching at CCSHAU, Hisar and

outstations (Kaul and Bawal) have been framed out that must be meticulously

followed by all the teachers from

now onwards for effective teaching

in the virtual classrooms:

1. VIDEO RECORDING OF

LECTURES

There are three options for video

recording of lectures by the

teachers:

A. Video recording using

professional facilities

i. Arrangements have been made to

record video lectures in the

Committee Room of the Dean,

College of Basic Sciences and

Humanities.

ii. For video lectures, the faculty

members may be asked to bring

their PowerPoint slides (Minimum

text font size equivalent to 30

Times New Roman). Likewise text

appearing in any Fig/graph/picture

should also be of appropriate size.

iii. Lectures may be prepared of maximum 25-30 minutes duration

B. Video recording using own laptop/desktop using GoogleMeet

(i) Teachers can also record video lectures at their own using Google Meet.

Steps:

(a) Create a Google Meet Link using your institutional email id. Start the

meeting

(b) Start recording using the recording option

(c) Share the PowerPoint Presentation

(d) Present it as if you are conducting a class

(e) After completion of lecture, the recording will save automatically in the

Google drive and share this link of Google Drive with the students along

with study material on e-governance.

C. Video recording using own laptop/desktop using PowerPoint

(ii) Considering the urgency of development of effective online teaching material, it is also

suggested to record video lectures at teacher’s level using laptop/desktop. One of the

methods suggested is to prepare PowerPoint Narrated slide show, i.e. slide show with

voice recording. This can be done on laptop/desktop. The steps are explained in

attached Annexure I. Save this file as MPEG and upload on the E-Governance portal.

As the max size of uploading a file is 5MB, it is therefore, suggested to make different

parts of the file, each less than 5MB. Upload all the files as Part1, Part 2, and Part

3…..etc.

OUTLINE OF STEPS

1. Video recording of lectures a. Video recording using professional

facilities at CCSHAU

b. Video recording using own laptop/desktop using Google Meet

c. Video recording using own

laptop/desktop using PowerPoint

2. Uploading of Study Material 3. Methods for Conducting Online Classes

a. Duties for Incharges for conducting

online classes for UG students (One time

activity for whole semester): b. Duties for teachers for conducting online

classes for UG students (One time

activity for whole semester):

c. Daily activities for the teachers for conducting online classes for UG

students:

d. Daily activities for the teachers for conducting online classes for PG

students:

3 | P a g e

2. UPLOADING OF STUDY MATERIAL

i. All the faculty members are required to upload the online education material for the

students on official web portal of CCSHAU. In order to avoid plagiarism, it is better to

give the links of other source materials rather than copying the same.

ii. The material supplied by the teacher should be self-explanatory and self-sufficient as

per the course content of the subject. Don’t expect that the students have access to

extra material other than the links provided by the teachers as students might not have

access to library.

iii. The material (text/PowerPoint, vide etc.) should be uploaded well in time on the

CCSHAU web portal but at least 5 days before the scheduled classes so that

students may go through these in advance and bring their queries in the class for

discussion and clarification. For the detailed steps please refer Annexure - II.Teachers

must impress upon the students to write down everything in their notebooks as soon as

they receive the material from teachers. This will help two ways:(i) students will

certainly go through the notes and (ii) they will have direct access to the relevant

material at the time of discussion in the virtual classroom.

3. METHODS FOR CONDUCTING ONLINE CLASSES

ONE TIME ACTIVITIES

A. For class Incharges

Duties for Incharges for conducting online classes for UG (One time activity for whole

semester):

A. All the class Incharges will create Google classroom for their respective classes

(Section wise for UG)

B. Add the students (by providing class code) and respective teachers (sending invite on

institutional email id) in the classroom along with the Dean of respective college and

the undersigned in all the classes.

C. The class Incharges will also upload the time table in the Google classroom.

B. For class teachers

Duties for teachers for conducting online classes for UG students (One time activity for

whole semester):

D. The teachers will schedule Google meet class for whole semester using Google

Calendar. This link will remain same throughout the semester for the same teacher. For

the details steps please refer Annexure – III.

E. The Teacher will provide this link to the students on the Google Classroom and direct

students to use same link for that subject as per time table.

C. For class teachers

Duties for Course teacher for conducting online classes for PG (One time activity for

whole semester):

A. All the class teachers will create Google classroom for their respective courses

4 | P a g e

B. Add the students(by providing class code) and incharge concerned (sending invite on

institutional email id) in the classroom along with the Dean of respective college and

the undersigned in all the classes.

C. The class teacher will also upload the time table in the Google classroom.

DAILY ACTIVITIES FOR TEACHERS

A. For UG classes

Daily activities for the teachers for conducting online classes for UG students:

A. The teacher will conduct class on Google meet using the link provided in the Google

Classroom. No one should be allowed to join using gmail ID. Only institutional

email IDs allowed.

B. The teacher is requested to record each and every lecture of Google meet and share the

link of same recording with the student’s along with study material on the E-

Governance portal.

C. The teacher should keep the record of daily attendance and mark attendance on E-

Governance portal regularly by the last working day of the week and no need to send

the same on the ccshauonlineteaching@gmail.com.

B. For PG classes

Daily activities for the teachers for conducting online classes for PG students:

A. The concerned teacher of each course will create individual Google meet class link and

conduct class on Google meet using the said link.

B. The teacher is requested to record each and every lecture of Google meet and share the

link of same recording with the student’s along with study material on the E-

Governance portal.

C. The teacher should keep the record of daily attendance and mark attendance on E-

Governance portal regularly by the last working day of the week and no need to send

the same on the ccshauonlineteaching@gmail.com.

NOTE:

i. Only the CCSHAU approved PowerPoint theme is used (At Sr. No. 42 in ‘Downloads’

section of CCSHAU web page- https://www.hau.ac.in/downloads?page=5).

For any clarification, please contact to: Dr. A.K. Chhabra (call at 9992991177 or

WhatsApp at 9416216800). It is humbly requested to please go through the guidelines

before contacting me.

All Deans are requested to bring these guidelines to the notice of all HODs. HODs

are also requested to ensure its further circulation among all the teachers

teaching UG/PG course(s). Please ensure that the entire faculty will conduct

classes as per the working hours of the University.

-Sd-

(Dr. AK Chhabra)

Chairman (Online Teaching)

CCS, HAU, Hisar

-Sd-

Vice-Chancellor

5 | P a g e

Annexure I: Video recording using PowerPoint

a) Open your PowerPoint file. b) Click on Slide show…start recording from beginning…as shown

below: c) You may use headphone with microphone to improve the voice

quality d) your PowerPoint file to a video file

6 | P a g e

Annexure II: Uploading study material on e-governance

7 | P a g e

8 | P a g e

Annexure III – Creating a Recurring Google Meet Link

1. Click on the Google App selector and choose Calendar. Or open calendar.google.com

2. Click Create.

3. Click More Options.

4. Enter the details about the date, time, and recurrence. Then click Add Google Meet Video

conferencing.

Next to "Does not repeat," click the Down arrow .

9 | P a g e

Click Custom

Now select the days in Repeat On section as per time table.

Ends After – maximum no of lectures you are taking. – This link will expires after

that count.

Choose how often you want the event to repeat, and when you want the repeating

event to end.

Click Done

5. A Meet session is created. Click on the meeting to view more details about it.

10 | P a g e

6. Click Save to save your meeting.

11 | P a g e

**Incharges for online teaching 2020-21 Sem. 1st

College of Agriculture (UG)

S. No. Name Designation Email Id Mob. No Class/ Deptt.

1 Dr. Rakesh Punia Asst. Sc. (Pl. Path) punia.rakesh98@hau.ac.in 9992385833 1st Year UG

2 Dr. Laxmi Chaudhury Asst. Sc. (GPB) lakshmi_gpb@hau.ac.in 8708017189 2nd Year UG

3 Dr. Divya Phogat Asst. Sc. (GPB) divyaphougat@hau.ac.in 8901389588 3rd Year UG

4* Dr. Ashok Kumar Asstt. Sc. (GPB), Bawal ashokdehin@hau.ac.in 9729135591 4th Year UG (6th Yr Prog)

5 Dr. Anil Rohilla Asst. Prof. (Ext. Edu) rohillaextension@hau.ac.in 9466776803 5th Year UG (6th Yr Prog)

6 Dr. Neelam Asst. Sc. (Agron) rani47@hau.ac.in 9813028447 RAWE Prog. (4th & 6th Yr

Prog)

* Please note the changes made in the list of class incharges.

College of Agriculture (PG)

1 Dr. Anil Jakhad Asst. Sc. (Ento.) aniljakhar@hau.ac.in 8002398139 Veg. Science and MBA

2 Dr. Ravish Panchta Asst. Sc. (GPB) r.panchta@hau.ac.in 7988295299 GPB

3 Dr. Ravi Beniwal Asst. Sc. (MAP) ravibeniwal@hau.ac.in 9996501981 Agrimet&Agron

4 Dr. Manjeet Singh Asst. Prof. (Pl. Path) mghanghasa@hau.ac.in 9050862001 Pl. Path & Entomology

5 Dr. Veer Sain Asst. Sc. (Econ.) veersainchauhan@hau.ac.in 7357331330 Horticulture

6 Dr. Sanjay Kumar Asst. Prof. (Ag. Econ) sanjaybhyan@hau.ac.in 8571032297 Ext. Edu& Economics

7 Dr. HardeepSheoran Asst. Prof. (Soil Sc.) hssheoran@hau.ac.in 9416803581 Soils and Nematology

8 Dr. Puneeth Raj Asst. Prof. (Pl. Path) rajpuneet@hau.ac.in 9632369953 SST& Forestry

Home Science (UG)

1 Dr. UrvashiNandal Asstt. Prof. urvashi21@hau.ac.in 9462720625 Istyr 4 yr

2 Dr. Mona Verma Asstt. Prof. mona.verma@hau.ac.in 9729175490 2ndyr 4 yr

3 Dr. PoonamKundu Asstt. Prof. pkundu@hau.ac.in 9466213785 3rdyr 4 yr

4 Dr. VandanaVerma Asstt. Prof. vermaavtrar@hau.ac.in 8901511916 4thyr 4 yr

5 Dr. Lalita Rani Asstt. Prof. lalitarani31@hau.ac.in 8437558577 5thyr 6 yr

12 | P a g e

6 Dr. Ella Rani Asstt. Prof. raniella@hau.ac.in 8901344740 6thyr 6 yr

Home Science (PG)

1 Dr. KavitaDua Asstt. Prof. kavitadua@hau.ac.in 9896270928 FRM

2 Dr. Rajesh Dahiya Asstt. Prof. dahiyarajesh@hau.ac.in 9812037140 EECM

3 Dr. C.K.Singh Professor chandraksingh@hau.ac.in 9416928882 HDFS

4 Dr. UrvashiNandal Asstt. Prof. urvashi21@hau.ac.in 9462720625 FN

5 Dr. Mona Verma Asstt. Prof. mona.verma@hau.ac.in 9729175490 TAD

COAE&T (UG)

1 Dr. Sandeep

Dhundhara

Asstt. Prof. sandeep08@hau.ac.in 9812460221 1st year

2 Er. Ganesh Upadhyay Asstt. Prof. ganesh.upadhyay0@hau.ac.in 8670648931 2nd year

3 Dr. Mukesh Jain Asstt. Prof. mukeshjainhisar@hau.ac.in 7988615558 3rd year

4 Er. Ram Naresh Asstt. Prof. ramnaresh@hau.ac.in 8950094020 Final year

COAE&T (PG)

1 Er. Sunil Kumar Asstt. Sci sksaroha@hau.ac.in 9990177757 M.Tech. and PhD -PFE and

Reneable And Bioenergy-

2 Er. Swapnil

Choudhary

Asstt. Sci fmpeswapnil@hau.ac.in 9074859376 M.Tech. and PhD -FMP &

SWE

3 Dr. Parvesh Antil Asstt. Prof parveshantil@hau.ac.in 9812885532 M.Tech. and PhD -Basic

Engineering

College of Basic Sciences & Humanities (PG)

1. Dr. JayantiTokas Assoc. Professor jiyahau@hau.ac.in 9729989988 Chemistry and Biochemistry

2. Dr. Sarita Asstt. Scientist sarita@hau.ac.in 9416996353 Botany and Zoology

3. Dr. ShikhaYashveer Asstt. Professor shikhayashveer@hau.ac.in 9896104989 MBB&B

4. Dr. Rakesh Kumar Asstt. Professor sehrawatrk@hau.ac.in 9813046403 Microbiology

5. Dr. Hemant Poonia Asstt. Professor pooniahemant80@hau.ac.in 9468192071 Math & Stat and Physics

6. Dr. SubhashChander Asstt. Professor panwarsubhash786@hau.ac.in 9467975625 Sociology and LHC