Friday Memos Sept 23 2001 1

8/4/2019 Friday Memos Sept 23 2001 1

1/32


2/32


3/32


4/32


5/32


6/32


7/32


8/32


9/32


10/32


11/32


12/32


13/32


14/32


15/32


16/32


17/32


18/32


19/32


20/32


21/32


22/32


23/32


24/32


25/32


26/32

Memorandum

DATE September 23, 201 1TO Honorable Mayor and Members of the City Council

SUBJECT Follow up to Budget Workshop

Attached please find responses to questions asked during the September jhWorkshop.Please le t me know if you have any questions.1/Mary K. sithnCity Manager

C: Thomas P. Perkins, Jr., Cit y At torneyRosa Ri os, Acting City SecretaryCraig Kinto n, City Aud itorJudge C. Victo r Lander, JudiciaryA.C. Gonzalez, Firs t Assistant Cit y ManagerRyan Evans, Assistant City ManagerJill A. Jordan, P.E., Assistant City Manager

Forest E. Turner, Assistant City ManagJoey Zapata, Inte rim Assistant City MaJeanne Chipperfield, Chief Financial OHelena Stevens-Thompson, Assistant tManagerJack Ireland, Di rector , Office of Financi

CITY OF


27/32

September19,2011FY201112BudgetWorkshop

1) ProvideinformationontheCitysagreementwithTXDOTregardingCentralExpressway.

Originalprovisions for the landscapingandamenitiespackagealongNorthCentralExpr

Rodgers

to

IH

635

were

accepted

by

the

City

Council

in

1986.

TxDOTand theCityagreed toeachpayhalfof the$10.1million installationcostofame

includedlandscaping.

TxDOTisprimarilyinterestedinreducingoreliminatingmaintenancecostsassociatedwith

boxesandbridges.

Decorativearchitecturalfeaturesonbridgeswereremovedin20032004,andmedianland

RodgerstoMockingbirdLanewasremovedinlate2007.

DiscussionswithTxDOTbegan inearly2008 inorder to sloworhalt the removals,and

discussed

including:

1)

Do

Nothing,

2)

Maintain

Current

Program,

3)

Native

Grasses

ProgProgram.

CouncilTransportationandEnvironmentCommitteewasbriefedontheseoptionsinFebr

2008andinApril2010,andagreedtoworkwithTxDOTtoadvancetheNativeGrassesProg

IntheNativeGrassesoption,TxDOTwillterminatetheremaining irrigationsystemsand

material with native grasses in the medians. Plant material in the window boxes w

mowing/pruningcyclesforparkwayareasbetweenmain lanesand frontageroadswillb

per year. TxDOTwill seekprivate sector partners tomaintain bridge landscaping;how

partners,

bridge

landscaping

and

planter

amenities

will

likely

be

reduced

over

time.

TxDOT funded,designed,and isconstructing the landscape improvements, including the

grassesand the removalofexisting landscaping. The funding requiredwasapproximat

fromTxDOTsGreenRibbonProgram.

Inturn,theCityagreedtoberesponsibleforallrequiredmaintenanceofthemedianim

butnotlimitedtoplantmaintenance,plantreplacement,weeding,trimming,andmanualw

EstimatedmaintenancecosttobeincurredbytheCityformedianmaintenanceis$100,0

inFY20112012or$500,000overthefiveyeartermoftheagreement.

The

City

will

also

pay

approximately

$30,000

per

year

to

supplement

TxDOT

mowing

in

or12mowingcyclesperyear. Thisamountmayincreaseannuallyovertime.

TheagreementwithTxDOTwas formalized inaLandscapeMaintenanceAgreement (LM

CouncilonSeptember22,2010.

Atthepresenttime

TheestimatedcompletionscheduleforreplantingthemedianislateSeptember2011toea

TheCityshouldbeginmaintenanceinearly2012.

The

Citys

cost

of

maintenance

was

to

be

included

in

the

$3.4

million

annual

appropriationTxDOTrightsofwayintheCityofDallas. Theonlyadditionalcostwillcomefromwatert

droughtperiods.

Thesecondphaseofwork includesallcross streetbridgesand terracesadjacent to the

removal of dead trees. Five cross street bridges have already been adopted includin

University,Lovers,andSouthwesternandwillhaveagreaterleveloflandscapingreplaced.

2) Wh i t i d d t ti C t l E ?


28/32

2) WhoiswateringdeadvegetationonCentralExpressway?

TxDOThiredacontractortoreplacethedeadvegetationinthemedianatCentralExpressway

beenwateringthenewvegetation. Thisnewvegetation ismoredroughttolerantthanthe

wateringtobecomeestablished.

3) ProvideinformationregardingthemowingofTXDOTrightsofway.

Theestimatedexpenditures for theworkonTXDOTsrightsofwayare$3.2million for the

litterandinitialmowing;$2.1millionforlitterremovalandmowingcycles;and$0.4million

andcontractadministration.

4) Whatisthemowing/maintenancecycleforparklandmaintenanceforFY11andproposedfor

InSeptember2010,abudgetamendmentwassubmittedandconsideredformowingtobep

ofonce every 7days, and litterpickup 4 timesperweek. However, the amendment an

September22,2010forFY11fundedparkmowingcyclesatanaverageofonceevery10days

removalatanaverageof4.5timesperweek.

Thecurrentyear(FY11)fundsparkmowingonanaverageofonceevery10days,andlitterp

averageof4.5timesperweek. Theproposedbudget(FY12)fundsparkmowingonanaver

days,andlitterpickupandremovalanaverageof4timesperweek.

Mowing/Maintenance

Due to differing levels ofmowing/maintenance requirements on park properties, the ave

calculatedonaweightedscale. Thechartbelowcomparesthedifference intheactualnum

mowingcyclesonthe10DayMowingCycleandthe12DayMowingCycle.

Percentageof

ParksonMowing

Cycle

FY11

10DayAvg.

Actual#ofDays

FY12

12DayAvg.

Actual#ofDays

Description

10% 7 7

Highestusearease.g.recreati

spraygroundsandfeebasedfa

athleticfields

70% 9.5 11.5Communityandneighborhoodtrailsonlinearparks

20% 13.5 16 Greenbelts,naturalareas

Percentage of FY11 FY12


29/32

Percentageof

ParksonLitter

Pickup

Frequency

FY11

Avg.4.5Times/Wk

PickupFrequency

FY12

Avg.4Times/Wk

PickupFrequency

Description

15% 6 6

Highestusearease.g.recrea

spraygroundsandfeebased

asathleticfieldsandpicnicp

60% 4.5 4 Communityandneighborho

25% 4 3

Greenbelts,naturalareasan

parks

Thespecificmowing/maintenanceandlitterpickupschedulesforanyparticularparkareman

conditionswarrant,suchasweather,specialevents,andsportsseasons. Resourcesaread

providetheconsistentlyhighlevelofservicethatpatronsroutinelyexperienceintheparkorf

5) Provide information regarding the funds allocated to Park and RecreationDepartment fro

increasethatwasapprovedinSeptember2010.

The City Council amendment for FY11 that included a tax rate increasewas approved in

includedthefollowingservicesmanagedbytheParkandRecreationDepartment. Thestatus

reported/updatedquarterlyatwww.dallascityhall.com.

Line

No.

FY11UseofFunds Fun

tax

1. Parkmowing isperformedonanaverage10day cycleduring thegrowing

season,midMarchthroughmidOctober

2. Litter pickup and removal is provided an average of 4.5 times/week at

developedparks

3. Graffiti removal was restored to FY10 level; graffiti is removed within 3

workingdays

4. PortoLetsareprovidedanddrinkingfountainsmaintainedasinFY10

5. Ballfields and security lighting was restored to FY10 level; preventative

maintenanceandongoing inspectionsofpark lightshas continued. Night

timelightingisavailableonathleticfields.

6. Forestrypreventativemaintenance,emergency responseand reforestation

plantingsareperformedatFY10levels.


30/32

9. Agency Partnerships increase FY11 stipends provided to partnership

agenciesasfollows: DallasArboretum&BotanicalSocietypaidanadditional

$23K, Texas Discovery Gardens paid an additional $58K, Cedar Ridge

Preservepaidanadditional$19K

10. Dallas Arboretum& Botanical Society, paid an additional stipend funding

$100K.

11. Trails, sidewalk and parking lots maintained at FY10 levels, including

preventativemaintenanceandrepairs

12. RecreationCentersrestoredfundingforoperatinghoursandstaffingforthe

43RecreationCentersatFY10levels,(37largecentersoperate55hours/wk

and6smallcentersoperate40hours/wk).

13. Swimming PoolsOpen 16 pools and increase the operating hours by 1

hour/day(closepoolsat8pminsteadof7pm),andincreasetheseasonfrom

8weeksto11weeks.


31/32


32/32

Friday Memos Sept 23 2001 1

Documents

Transcript of Friday Memos Sept 23 2001 1