FRES Annual Update · 2019. 12. 17. · FRES Facts PENN OWNED FACILITIES University City: 279...

FRES Annual Update JUNE 2012

NOT FOR DISTRIBUTION

Facilities & Real Estate Services

VISION: Collaborating for a sustainable tomorrow

MISSION: Facilities and Real Estate Services, as steward of

Penn’s physical environment, strives to provide innovative

and cost-effective solutions that embrace our rich past and

enhance the quality of the University’s living and learning

experience.

2


FRES Facts

PENN OWNED FACILITIES

University City: 279 acres, 187 buildings, 12,249,000 sq. ft.

New Bolton Center: 600 acres, 106 buildings

Morris Arboretum: 92 acres, 33 buildings

Gray’s Ferry: 23 acres, 31 buildings

LEASED LOCATIONS

Science Center 395,000 sq. ft.

3rd Party 653,000 sq. ft.

3


FRES Facts

HEAD COUNT

958 total employees

171 Staff (includes student workers and temps)

264 Trades (includes temps)

523 Housekeeping (includes temps)

49 Service Solutions Company Vendor employees and a multitude of other consultants and contract employees

ANNUAL OPERATING BUDGET

$181M includes Utilities costs

FACILITIES RENEWAL FUNDING

$25M

ANNUAL CAPITAL PLAN

$180M-$250M, depending on economic conditions

FY12 plan is $288M

Projects with full funding plan total $183M

4


FRES Trivia

ADMINISTRATION How many years has the longest tenured employee worked at Penn?

UNIVERSITY ARCHITECT What facility was the most recent Penn project to become LEED Certified?

DESIGN & CONSTRUCTION What is the term for the brick pattern used for Golkin Hall and many other prominent buildings at Penn and throughout Philadelphia?

REAL ESTATE The name of what FY12 retail addition translates to “fountain” in Greek?

OPERATIONS & MAINTENANCE Approximately how many maintenance requests do we complete each year?

5


FY12-FY13 Priorities

EVP PRIORITIES:

Operational Efficiency

Cost Containment

Infrastructure

Climate Action Plan

FRES PRIORITIES:

Environmental Sustainability

Energy Conservation

Penn Connects Campus Development Plan

Facilities Renewal

6


Recognition

National Tree Campus USA - Arbor Day Foundation

Grand Jury Award to Weiss Pavilion – Preservation Alliance of Greater Philadelphia

Models of Excellence Honorable Mention for Load Serving Entity (LSE) Team

EPA Green Power Challenge Winner

The Princeton Review’s Guide to Green Colleges

Sierra Club Top 100 Cool (Green) Schools

LEED Certified Projects

Weiss Pavilion (LEED Gold)

Morris Arboretum Horticulture Center (LEED Platinum)

Music Building (LEED Gold)

Joe’s Café (LEED Gold for Commercial Interiors)

Perelman Center for Advanced Medicine (LEED Silver)

Construction Award of Excellence for Unique Construction to Out on a Limb

Associated Builders & Contractors, Inc.

National Exhibit Design Award to Out on a Limb – American Associations of Museums

Survey of Best Colleges & Universities Civic Partnerships

Vision Award – Urban League of Philadelphia

7


FRES Communications

www.facilities.upenn.edu

Announcements, Construction Updates, FRES in the News

New section for Penn Community

FRES Intranet:

Fan mail, Key dates, e-Newsletter

Monitors and Kiosks

8


http://www.facilities.upenn.edu/

Penn Connects Website

Renderings

Photos

Construction Updates

Project Scope and Status

Press

Updates on:

Shoemaker Green

Golkin Hall

Singh Center for Nanotechnology

The ARCH

South Bank

New College House

Neural Behavioral Sciences Building

Penn Connects 2.0

9


Penn Connects 2.0 : 2011-2015

Principles

Focus the academic mission in the core campus

Develop vibrant living and activity spaces

Encourage connections

Employ University sustainability goals and balance new construction with adaptive use

Themes Teaching and Scholarship

Research and Clinical Care

Living and Learning

Campus and Community

Past and Future

10


Green Campus Partnership

11

Website: www.upenn.edu/sustainability

New Programs

M.I. (Move-In) GREEN

Creating Canopy

Green Office Certification

E-Newsletter: On College Green


http://www.upenn.edu/sustainability

Century Bonds

University sold $300 million taxable bonds with a maturity in 100 years at lowest yield ever achieved

Century bond purchase enables completion of more large deferred projects than would otherwise be possible

Deferred maintenance needs on campus total $700 million

University is committed to reducing deferred maintenance needs while meeting Climate Action Plan goals

Energy savings used for bond payments

Team in place to determine best century bond projects

Obsolete lighting replacements

HVAC and building control replacements

Energy savings components or replacement of other infrastructure

Swing Space needs to be evaluated for buildings during feasibility

12


Administrative

Services

13


HR & Communication Programs

Liaison to Central HR

Training & Development

Team to evaluate staff development

Leadership & professional development training expanded

FRES Updates and Management Retreat

New Employee Orientation

Compliance training

Recognition Programs

Formalized Retiree Program

STEP UP, Years of Service, and Perfect Attendance

Celebrations for key accomplishments and staff appreciation events

Performance Appraisals Online

100% completed this year

FRES Intranet and New Penn Community Platform

14


STEP UP Award Program

Safe Work Practices

Teamwork / Collaboration

Eminent Service/Exemplifies Penn Pride

Pioneering / Innovative

Urgent Action / Emergency Response

Proactive / Above & Beyond

15


Payroll, Accounting, and Financial Analysis

Facilities Renewal Fund Matching

23 awards to date - $8.3M

Trustee approval limits increased for capital projects

LSE support

Billing over 100 accounts

Developed tracking for hedges

PECO grant received for smart meters and substation work

FRES Procure to Pay (P2P) Initiative 90.1% vs. University 85% - April 2012

Century Bond Funding

$300M to replace obsolete lights, HVAC systems in selected buildings, renovate key University buildings

16


Information Technology (I.T.)

Desktop Support

Copier support

Kiosks

Disaster Recovery of Data

Mobile Devices

17


I.T. Applications

AIM – Work Orders

Kronos – Time

Leave Management Module

Students and temporary staff added

E-Builder – Project Management

Full implementation

Eliminate redundant databases

Virtual Premise – Leases

Reports fine-tuned

Falcon Online – Blueprints

Will evaluate in the coming year

18


Real Estate

19


Retail Overview

Retail remains strong and continues to contribute to quality of life at Penn

Some turnover allowing for new opportunities in additions

University remains committed to providing a mix of national, regional, and local offerings

333,900 square feet within the campus footprint

20


New Campus Retail

Piper Boutique

Expanded Bonded Cleaners with boutique concept

Doc Magrogan’s Oyster House

Harvest Seasonal Grill & Wine Bar

PCAM Retail:

Jimmy John’s Sandwiches

Ben & Jerry’s Ice Cream

Wholly Cow Chocolates

Philly Pretzel Factory

21


Retail Updates

Doc Magrogan’s Oyster

House and Harvest

Restaurant lease execution

to fill two critical retail

locations on 34th & Sansom

Streets and 40th & Walnut

Streets

Both restaurants will provide

a diverse menu from current

casual dining offerings

22


South Bank Development

34th Street & Grays Ferry Avenue

23.1 acres

Transportation & Parking

operations

New tenants including

Technology Transfer, start-ups &

storage, DPS Support, and

Working Dogs program

SRDC completed construction of

the Schuylkill River trail extension

along 6 acres of property

23


Wharton West Executive Education

Expansion

Led leasing, construction, and relocation of Wharton Program

Opened January 2012

35 K square foot- teaching and conference center

Total project value $11.6 M


Third Party Development

Development has been

challenged by economic climate

Utilized current economic

environment to advance planning

on several sites, including 3901

Walnut and 40th & Sansom Streets

Mitigate University’s capital risk

Advancing negotiations on 400 S.

40th Street and 3939 Chestnut

Street, with hopes of construction before year’s end

25


Third Party Leasing

Support academic growth

and contracts through third

party leasing

Meet demand internally for schools and centers

totaling over 1 million

square feet

Secured savings in excess

of $800,000 per year

26


Operating Portfolio Sustainability Initiatives

Waste Management

Composting Facility (Bio-Bin) at Moravian Court/Shops at 3401 Food Court

Mandatory Recycling Program

HVAC

Installation of 93% + High Efficiency Condensing Boilers

High Efficiency Chiller at Glenolden Research labs

St. Leonard’s Court High Efficiency (14EER) Heat Pump Replacement

Plumbing

High Efficiency Water Heaters

Low Flow Toilets, Shower Heads and Faucets

Motion Sensor Towel , Faucets and Flushometers

Lighting Initiatives

Installation of Motion Sensor Controls

Extensive use of T5, CFL and LED Lamps


VP Leasing Software

Allows for the electronic payment of around $2.5 Million each month via no less than 225 different invoices

Allows for detailed reporting of lease information, from finances to legal requirements

Serves as depository for thousands of bits of information related to leasing, from lease information to invoices to contacts to historical records

All accessible to Penn’s authorized users from desktop


Arts and Culture

The Rotunda arts and entertainment venue nominated for Best of Philly Small Music Venue

Artist in Residency Program

Arts Edge - a collaboration with Kelly’s Writers House

Philadelphia and Fringe Film Festivals

40th Street Summer Series

WXPN Film Festival and outdoor concert in Penn Park

Projects position University City as a destination

29


University

Architect

30


OUA Responsibilities

Design Oversight of Major Projects

Campus Planning/Penn Connects

Sustainability

Landscape/Open space

Design Team Selection

Design Review

Zoning and permitting

Capital Plan

Space data and plans

Signage

31


Accomplishments in Sustainability

Climate Action Plan: 2 Year Progress Report

Green Campus Partnership Website

Red & Blue On College Green e-newsletter

M.I. (Move-In) GREEN

Green Fund: 11 projects in FY12, 48 total

Green Office Certification Program

Eco-Reps: College House, Hillel, Greek, Service Events

Energy Reduction Fund

Expanded Power Down Challenge

Expanded Creating Canopy Tree Giveaway

32


Penn Connects Phase 2

2011-2015

New Construction

Penn Presbyterian Hospital Expansion

Residential Development at 3939 and 4001 Chestnut

34th and Chestnut Mixed Use

Golkin Hall

New College House at Hill Square

Singh Center for Nanotechnology

CIRA South Walnut Mixed Use

Steinberg Hall-Dietrich Hall West Addition

Barker Transplant House

40th & Pine Residential Development

Neural - Behavioral Sciences

PA Hall Site Redevelopment

Translational Research Center Fit-Out

PCAM South Pavilion

Mod 7 Chiller Expansion

Data Center

33

Completed

Construction

Planned



2011-2015

34

Renovation

Sansom East and West

Kings Court and English House

Silverman Hall

Hill College House

The ARCH

Van Pelt Library Special

Collections Center

Meyerson Hall Phase 1

Hutchinson Gymnasium Infill

and Renovation

Levy Tennis Pavilion

Evans Building Clinics

1920 Commons

Vance Hall

Education Commons

Ryan Hospital

Richards Medical Labs

Fagin Hall Phase 5

Perelman Medical Education

Facility

Museum West Wing Phase 2

3803 Locust

Completed

Construction

Planned



2011-2015

35

Streetscape &

Open Space

Walnut Bridge Streetscape

Locust Walk Restoration (3600 block, 3800-

3900 block)

Class of ‘49 / Generational Bridge

Renovation

38th Street Streetscape

3600 Woodland Walk


Shoemaker Green

Penn Park

Spruce Street Plaza

Recreation Field

Interim Landscape at Ringe South

Completed

Construction

Planned


Feasibility Studies, Planning, and Design

South Pavilion Extension

Richards Research Labs

Penn Presbyterian Medical

Center Addition

Mixed Use Development at former Pennsylvania Hall site

36


Feasibility Studies, Planning, and Design

37

Neural & Behavioral Sciences Building New College House


Master Plans

38

School of Dental Medicine

School of Veterinary Medicine

School of Design – Meyerson Hall


Streetscape Renovations in Design

Walnut Street Streetscape


3600 Woodland Walk

Class of ’49 / Generational

Bridge

39


Current Landscape/Open Space Projects

40

Bike Corrals

Spruce Street Plaza Stormwater Management Plan


Design &

Construction

41


Recently Completed Construction

Sponsors: FRES and DRIA

Program:

24 Acres of Athletic and Recreational Venues Including 2 Playing Fields, Multi-purpose Stadium and 12 Tennis Courts

Elevated Planted Berms with Walkways and Linked Pedestrian Bridge Connections

Amenities include Parking, Restrooms and Security Station

Landscape Architect: Michael Van Valkenburgh Associates

Construction Manager: Turner

Project Budget: $46M

Completed:

August 2011 (Base Park)

December 2011 (Air Structure)

42

PENN PARK



Program: Auditorium, Moot Courtroom, Faculty and Administrative Offices, Study Rooms and Café

Sponsor: Penn Law

Architect: Kennedy & Violich

Construction Manager: Hunter Roberts

Project Budget: $33.6M

Project Area: 45,000 GSF

Sustainability Goal: LEED Silver

Occupancy:

January 2012 (upper levels)

March 2012 (lower levels)

43

GOLKIN HALL



Program: Fit-out of student study spaces,

conference rooms, and offices

Sponsor: Provost, VPUL

Architect: Joel Sanders

General Contractor: Paul Restall Company



Occupancy: March 2012

44

EDUCATION COMMONS



45

Locust Walk Improvements Van Pelt Rare Book & Manuscript Library

Vance Hall Renovations High Bay BLAST Labs



46

Sansom Place East & West

Kings Court/English College House McClelland Hall Dining Upgrades


Current Construction

Fit Out of Shelled Floors 7, 8, and 9

Sponsor: School of Medicine

Program: Research Labs, Vivarium, and Offices

Architect: Rafael Vinoly Architects

Construction Manager: L.F. Driscoll




Expected Completion: Fall/Winter 2012/2013

47

TRANSLATIONAL RESEARCH CENTER



Sponsor: SEAS/SAS

Architect: Weiss/Manfredi

Engineer: M+W Group

Construction Manager: Gilbane Building Company




Expected Occupancy: Spring 2013

Final Completion of Courtyard: Fall 2013

48

KRISHNA P. SINGH CENTER FOR NANOTECHNOLOGY



Sponsor: FRES

Landscape Architect: Andropogon Associates

Civil/Stormwater Engineer: Meliora

Construction Manager: P. Agnes

Project Budget: $8M

Project Area: 2.75 Acres

Sustainability Goal: SITES Certification

Expected Completion: August 2012

49

SHOEMAKER GREEN



50

Hutchinson Infill

The ARCH Van Pelt Rare Books Collection Phase 2

Spruce Street Plaza



51

Quad Renovations

Mayer Hall Renovations

1920 Commons Renovations

Steinberg Hall – Dietrich Hall Addition


Economic Inclusion

Implemented on projects with construction costs over $5M

Contracting goals: at least 25% of the work to Minority (MBE) or

Woman (WBE) Owned companies

Contracting results: the five-year average from 2008 to 2012 indicates 31.5% of work has been awarded to MBE or WBE firms

Workforce goals: at least 20% of all construction hours worked to

be completed by minorities or women

Workforce results: the five-year average from 2008 to 2012

indicates 22.5% of all construction hours were worked by minorities or women

52


Initiatives

Contract Updates – Completed

Construction Management Agreement

Construction Services Agreement

On-Call – A/E

Project Labor Agreement (PLA)

Construction Work Rule and Efficiency Improvements

Project Management Software System Replacement

Successfully completed implementation of e-Builder system

Lessons Learned

Evaluations of completed projects conducted for Penn Park, Golkin Hall, Cyclotron Facility, and PSOM Containment Laboratories

53


Operations &

Maintenance

54


O&M Quick Facts

1,643,200 hours of billable labor

10,556 years of experience at Penn Housekeeping – 6,997 years

Trades – 3,559 years

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

90,000

FY08 FY09 FY10 FY11 FY12

Service

Special Events

Contracts

Emergency

PM

FY08 – FY12 WORKLOAD

55

67 new hires in FY12

433 years of experience lost due to retirement/separation in FY12 Housekeeping – 338 years

Trades – 95 years

Preventative Maintenance NOT FOR DISTRIBUTION

Recent Accomplishments

Penn Park

“Year of the Leak”

Hurricane Irene & Tropical Storm

Lee

LU835 Collective Bargaining

Agreement

Veolia Contract –Steam

Distribution

Funded 24 bathroom

renovations

0

2

4

6

8

10

12

14

0

50

100

150

200

250

FY09 FY10 FY11 FY12

LWD

I (L

ost

Wo

rk D

ay

In

cid

en

t) R

ate

# o

f In

cid

en

ts

Safety Statistics

Incidents LWDI

FY13 LWDI Goal

56


Recent Accomplishments

Processes

Lean Six Sigma process

improvement complete in 13 shops

Formed Corrective Action Team

Expanded use of handheld

devices

Expanded use of metrics to

benchmark performance and to

drive decisions

Solid Waste Management Plan

78% of construction debris now

recycled

57

0

1

2

3

4

5

6

7

8

9

10

FY

05

FY

06

FY

07

FY

08

FY

09

FY

10

FY

11

FY

12

%PM of Expenses

Peer Average

Best Practice


Reducing Energy Consumption

17% Reduction by 2014

FRF Matching •FY10 – 8 projects ($1.2M) •FY11 – 6 projects ($2.9M) •FY12 – 13 projects ($17.5M)

Green Fund •41 projects awarded to date

Recommissioning •29 buildings complete with 115 million KBTU (4%) in reductions implemented •11 buildings in progress

Energy Reduction Fund (ERF) •6 projects funded with potential savings of 88 million KBTU (3.1%) •52 projects being developed

Measuring Energy Usage •173 installed to date •47% of all building meters will be installed by the end of FY11 •Steam use model created

Changing Behavior

•11 School/Center Sustainability

Leaders •224 Staff/Student

Eco-Reps

58


Lean Process Improvement

Implemented an Engineering Shop in AiM Materials SDI – pilot in place to order parts using handheld devices; kitting parts

for entire job, developing new catalog for easier part ordering, assuring

stock items are in storeroom

Plumbing and Locksmith standards in place

Improving internal shutdown communications (board/banner)

Training Scaffold Training for mechanics – expected this summer

Retraining sessions for mechanics/supervisors on Lean process

59


Looking Ahead to FY13

SAFETY

20% reduction in Lost Work Day Incidents (LWDI)

Safety must always be considered.

Do NOT start the work if you don’t have all required personal protective equipment or if you don’t know how to do the work safely.

SUSTAINABILITY

Continued focus on reducing energy usage and increasing recycling rate

PROCESSES

Continue Lean Six Sigma process improvement

Revise contracting processes

Continuous improvement

More benchmarks and performance metrics

TRAINING

Significant training planned to maintain and improve knowledge

60


Key Takeaways

Be proactive

Consider yourself a role model

Understand how your job fits into the University mission

Display exemplary customer service

Work collaboratively as a team

Use resources and budget efficiently

Communicate regularly

Build relationships around campus

Thank you for all you do!

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FRES Annual Update · 2019. 12. 17. · FRES Facts PENN OWNED FACILITIES University City: 279...

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Transcript of FRES Annual Update · 2019. 12. 17. · FRES Facts PENN OWNED FACILITIES University City: 279...