Free Web Tools for

Information Management

Kimberley R. Barker, MLIS

Manager for Technology Education

& Computing

Claude Moore Health Sciences Library

In today’s session:

Level one

Learn how to make information come to

you

Level two

Learn how to manage the information

once it’s streaming in

Level three

Learn how to meta-manage the

information

Level One Making the information come to you

Level One

RSS feeds

Search alerts

Social bookmarking

RSS Feeds

RSS Feeds/Atom

“Really Simple Syndication”

Takeaway vs. Delivery

Google Reader was my

favorite

Some alternatives:

Feedly NEWSBLUR The Old Reader

Setting up RSS feed through Outlook

Outlook Tools Account Settings

Click on the RSS Feeds tab

Let’s have a

look at RSS

readers in real

time!

RSS feeds from journals

RSS feeds from journals, 2

RSS feeds from journals, 3

ToC email alerts from journals

ToC email alerts from journals

Search alerts

Available through most search engines and

some databases

Allows you to save specific searches, and to

receive notification via email when new

content matching your search hits the

Internet or database

Search alerts in databases

Search alerts in databases, 2

Social Bookmarking

Storing useful information

for future use

Social bookmarking

Social bookmarking

“…a method for Internet users to organize,

store, manage and search for bookmarks

of resources online.”- Wikipedia (I call it

excellence covered in awesomesauce!)

Accomplished through tagging, “… the

process by which many users add

metadata in the form of keywords to

shared content.” (Golder & Humberman).

Why bother with social

bookmarking?

Allows you to:

Access your bookmarks from anywhere

(you’ll need a web-enabled device &

internet connection)

Easily share information

Perform more focused searching (but

beware the folksonomy!)

Social bookmarking sites

Delicious: my favorite for

work-related links

Bookmark any site on the Internet, and get

to it from anywhere

Share your bookmarks, and share others’

bookmarks in return

Discover the most useful and interesting

bookmarks on the web

http://www.delicioius.com/help/about

My favorite features

Easy-to-use interface

Browser add-on makes tagging quick and

easy

Ability to create tag bundles, tag

subscriptions, and networks

Delicious is very popular (the more people

who use a site and tag content, the more

useful it is as a resource)

Level Two: managing the info once it’s

streaming in

Evernote

Dropbox

Citation management software

Annotation software

Evernote

A program that allows you to:

Gather information (photos, emails,

websites, notes, screenshots, etc)

Organize it (automatically processes,

indexes, and makes searchable; you can

further organize with tags and folders)

Retrieve info via tags, titles, and

keywords- even within images

Share your information with others: all of

it, or some of it

Evernote video

http://evernote.com/video/

Evernote

Three ways to access

Log in at Evernote.com

Download Evernote to your computer and

open the program

On your mobile device

*Warning: the three interfaces are fairly

different and not as intuitive as they could

be

Dropbox Tour: https://www.dropbox.com/tour/0

Citation Management

Software

“… software for scholars and authors to use

for recording and utilizing bibliographic

citations”- Wikipedia

Examples include:

Mendeley

Zotero

Refworks- Uva owns a site license; free

account

Endnote- Uva offers a discount through

Cavalier Computers

Papers

http://guides.lib.virginia.edu/refworks

RefWorks allows you to:

Use from off Grounds (must set up proxy)

Type references manually

Import data from saved files

Directly export references from databases

such as OVID

Store your database in the cloud & on your

computer/external hard drive

Share citations with colleagues via read-only

access

“…a free reference manager and academic social network that can help you organize your research, collaborate with others online, and discover the latest research.”

Allows users to:

Automatically generate bibliographies

Collaborate easily with other researchers online

Easily import papers from other research software

Access your papers from anywhere online

Read on the go, with the iPhone app

Collects your research in a single,

searchable interface.

Add PDF’s, images, audio and video files,

snapshots of web pages

Automatically indexes the full-text content of

your library

Papers:

Citation Management App

“… allows you to search for them, download

and organize them together with

supplementary material, allows you to read

them full screen, keep notes, cite them in

your favorite word processor, share them

with your colleagues, and much, much

more.”

http://www.papersapp.com/papers/

Both Mac and PC versions available

$79.00

Papers

For more great photos of

Papers:

http://bit.ly/ZKH6dQ

Comparison Chart

MIT has a nice chart that compares

Endnote, Refworks, and Zotero:

http://bit.ly/dX0h3X

Ignore the cost information for these, as

they only apply to those affiliated with MIT.

PDF Annotation Software

Here are three:

iAnnotate- iPad

PDF Xchange Viewer- Windows

Preview- iOS

iAnnotate-

$9.99 for iPad app

“iAnnotate is a complete annotation solution

that gives students and other professionals

the ability to take notes, highlight, and

underline within documents and diagrams

with the drag of a finger.”

iAnnotate

PDF Xchange Viewer

Free. Includes ability to:

Add comments and annotations

Mark up pages

Type directly on the pdf

Extract text

Send pdf’s via email from within viewer

Compatible with Windows 2000 & later

PDF Xchange Viewer

Preview

For OSX

“…offers essential editing capabilities,

such as resizing, rotation and cropping,

and even lets you use annotations to

share your comments”.

Annotate, add keywords, and documents

are automatically indexed- find with OSX’s

Spotlight search engine

Comes standard on a Mac, just as Safari

does (within Preview, Tools menu ->

Annotate)

Level three Meta-management:

Cue

Cue:

“Find anything. Quickly”.

Indexes information that you create in places like Gmail, Twitter and Facebook, and provides a search engine for it

Keep everything in one place- no more multiple log-ins in search of a piece of information

Turn your email, contacts and calendar into an intelligent snapshot of your day.

Enhance your calendar by automatically connecting related emails, phone numbers, and addresses.

Let you change or cancel reservations, check into flights, track the arrival of packages, or text friends that you are running late with just a few taps

Show up-to-date contact info alongside recent communications and the contact’s latest posts on Facebook and Twitter.

Has an iPhone app

cue

Freemium version includes Yahoo! Mail,

Gmail, GoogleDocs, GoogleApps, Google

Calendar, LinkedIn, Dropbox, Twitter, and

Facebook

Unlockable accounts include Delicious,

Pinboard, Tumblr, Reddit, and Google

Reader (ask someone to join)

Premium version ($49.99/year) includes all

of the above plus tumblr, GoogleReader,

Campire, Highrise, Basecamp, SalesForce,

Yammer, and Evernote.

Any questions?

Interested in learning more?

We do consults!

Contact me if you’re interested in learning

more about this or other technology-

related topics:

krb3k@virginia.edu

Kimberley R. Barker