FRCS Free POS · The FRCS Free POS system is an Android POS app for any small or medium-sized...
Transcript of FRCS Free POS · The FRCS Free POS system is an Android POS app for any small or medium-sized...
FRCS Free POS
Installation and User Manual Android 5.1.1 +, phone and tablet
Changelog Author Description Version
DTI Initial manual 1.0
DTI • Added exported .json catalog sample
• Added exported .json journal sample
• Updated screenshots and added
description for invoice types
• Added screenshot for Ref. Doc. No
• Updated Journal screenshot
• Added PAC screenshot
1.1
DTI • Updated screenshots for PAC
• New screenshot for no Invoices
• Ref. Doc. No explanation added
• Replaced screenshots due to new
app version
• Added E-SDC section
1.2
v. 1.2
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Table of Contents Introduction ...................................................................................................................................................... 2
How FRCS free POS can help you ................................................................................................................... 2
How to install and configure FRCS free POS ....................................................................................................... 3
Before you install .......................................................................................................................................... 3
Requirements ............................................................................................................................................ 3
Installation .................................................................................................................................................... 3
App download and certificates .................................................................................................................. 3
Installing certificates .................................................................................................................................. 3
Configuring FRCS free POS ............................................................................................................................. 9
Connecting to V-SDC or E-SDC ................................................................................................................... 9
Adding Taxes ........................................................................................................................................... 10
Adding Cashier......................................................................................................................................... 11
Working with FRCS Free POS ........................................................................................................................... 13
Managing catalog items............................................................................................................................... 13
Creating invoices ......................................................................................................................................... 14
Sharing Receipts .......................................................................................................................................... 18
Journal ............................................................................................................................................................ 19
Data Management .......................................................................................................................................... 19
Export and Import Catalog ........................................................................................................................... 19
Export Catalog ......................................................................................................................................... 20
Import Catalog ......................................................................................................................................... 23
Export and Import Invoices .......................................................................................................................... 24
Export Invoices ........................................................................................................................................ 25
Import Invoices ........................................................................................................................................ 28
Disclaimer ....................................................................................................................................................... 28
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Introduction The FRCS Free POS system is an Android POS app for any small or medium-sized business. It offers the end
user a friendly interface which incorporates touch input while interfacing to the standard of POS needed in
the retail industry. The product was designed to resolve the need for a fully functional mobile POS solution
required in retail stores where the necessity to satisfy customer convenience is of the utmost importance,
while allowing a retailer to easily support and run the POS application without complex adjustments.
How FRCS free POS can help you Expand Selling Space - FRCS Free POS app does not require any fixed area or additional space in the premises.
Freed up space can be used for expanding produce presentation.
Minimize Queueing – By using FRCS Free POS, your customers won’t have to wait in long lines at the POS. You
can check them out anytime and anywhere in the premises.
Highest Trading Periods - FRCS Free POS app comes in very handy for rush hours, special promotions and
outdoor sales.
Customer First - FRCS Free POS app allows you to walk your customer through the premises offering
assistance, eliminating the need for the customer to wait for service or check out. This kind of shopping offers
the most personal experiences and will bring new levels of customer satisfaction to your business.
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How to install and configure FRCS free POS
Before you install
Requirements
Before you can start using FRCS free POS app, make sure you have met several requirements:
• Functioning Android handheld device (phone or tablet) running on Android 5.1.1 +
• Available internet connectivity
• Functional built-in camera
• Active account on TAP portal (for more information on using TAP portal, please refer to User Manual for
Taxpayer Portal https://www.frcs.org.fj/our-services/vat-monitoring-system-vms/documentation-
manuals/)
Installation
App download and certificates
Before you can start issuing receipts, you need to download FRCS free POS app onto your handheld device
(phone or tablet) from the following URL on Google Play:
https://play.google.com/store/apps/details?id=fj.org.frcs.pos
Next, visit TAP portal at https://tap.staging.vms.frcs.org.fj/ or https://tap.vms.frcs.org.fj/ and request
certificate(s) issuing (for more information on how to request certificate(s) issuing, please refer to User
Manual for Taxpayer Portal, Request additional Certificates section)
Installing certificates
Once your request for certificate(s) issuing has been approved, you will receive an email with all necessary
files, credentials: UID(s), password(s) and POS Access Code (PAC), and activation URL(s).
HELP TIP: Since you will have to install the certificate(s) on your handheld device, we suggest you open the email and save the files directly from your device.
NOTE: Installing certificates applies only for accessing V-SDC, and it's not required for accessing E-SDC.
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Figure 1 Email with certificates and credentials (desktop)
Figure 2 Email with certificates and credentials (phone)
If not already installed, you can install ICA and RCA only once on the device and environment on which you
will use FRCS free POS.
Next, install Root Certificate to Trusted Root and issue Certificate to Intermediate Root.
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Figure 3 Browse for files
Figure 4 If necessary, unlock your device
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Figure 5 Name the certificate
Figure 6 ICA has been installed
If you have to install the certificate from .pfx file, then you will have to enter a valid password emailed to you
along with the .pfx file(s). However, if you are downloading certificates via activation link, downloaded files
will have p12 extension.
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Figure 7 Browse for .pxf file
Figure 8 Enter valid password
Figure 9 Name the certificate
Figure 10 Installed certificate user credentials
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After the successful installation of the certificate(s) you can choose the one you need:
Figure 11 Trusted certificates
Figure 12 Choose certificate (.pfx or p12)
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Configuring FRCS free POS Now that you have installed necessary certificate(s), it's time to configure the app prior to actual use.
You can do that by launching the app, and selecting a valid certificate, prior to issuing an invoice, by tapping
on .
Figure 13 Choose certificate
Here you will find a list of all installed certificates you want to use when signing invoices. NOTE: You can
choose only one certificate.
For additional configuration, tap on top left Menu icon , and select Settings .
Connecting to V-SDC or E-SDC
In order to configure the connection to V-SDC or E-SDC, select SDC location from Settings menu item:
Figure 14 Select SDC Location
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Once you access the dialog, enter name of the server, its URL, and tap on Update.
NOTE: App comes with already set SDC location / server for Production environment.
Active V-SDC servers:
Production: https://vsdc.vms.frcs.org.fj/
Staging: https://vsdc.staging.vms.frcs.org.fj/
Figure 15 Adding V-SDC connection
NOTE: Only one connection can be established at a time, meaning you can either connect to V-SDC or E-SDC server, but never both at the same time.
Adding Taxes
In order to access add new taxes dialog, from the Settings Menu, tap on Taxes:
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Figure 16 Select Taxes
Once you have accessed the listing, tap on top right icon to add a new tax. Add Tax label and tap Enter.
NOTE: App comes with already set Tax rates. Production and Staging environments have the same tax labels.
Valid tax labels:
• Tax Label A - VAT
• Tax Label B - Tax on net
• Tax Label E - STT
• Tax Label F - ECAL
• Tax Label P - Plastic Bag Levy
Figure 17 Enter tax label
Figure 18 Valid tax label listing
You can also delete taxes by tapping on icon (icon), because there is no option for editing already entered
taxes.
Adding Cashier
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You can easily add one or more cashiers by tapping on Cashier TIN from Settings menu:
Figure 19 Add Cashier
You can add all cashiers that will be using your POS app on that particular device by tapping icon,
however only one can be active. You can always swap between cashiers, depending on their working shifts, by
simply tapping on cashier's name or icon
Add new cashier by tapping and entering their Name and/or employee Tax Identification Number (TIN).
To edit existing cashiers, tap on their name and tap on icon.
Figure 20 Cashier list
To delete existing cashier, simply tap on icon .
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Working with FRCS Free POS Now that you have met all necessary requirements, it's time to start using your FRCS free POS app.
Managing catalog items
Before you can start issuing invoices, you have to add your products / services to the Catalog. Tap on and
select Catalog.
Figure 21 Select catalog
In order to add items, tap on icon, and fill in all mandatory fields, Name and Unit price - in addition you
can add GTIN and Tax label (most items will have A label), which are optional.
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Figure 22 Fill in product / service info
Figure 23 Product / service list
To browse the Catalog items, you can tap on icon and enter item's name or GTIN.
To delete existing items, tap on icon
To edit existing item, tap on icon .
Creating invoices When you have successfully added all your products / services to the Catalog, you are finally all set up for
issuing the invoices. On initial use, there will be no invoices.
Tap on icon and select .
You can add items by using one of three options on the top right .
Search by Name or GTIN , tap on to add a new item, or scan GTIN by tapping on and use your
device's camera.
When you have added all required items, tap on on the bottom of the screen.
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Figure 24 No invoices
Figure 25 Adding items
If necessary, you can edit quantity for each item by tapping on .
Figure 26 Change quantity
At this point you can enter Buyer TIN and Cost Center (if required), choose Invoice type and Transaction, and
Payment method.
NOTE: FRCS free POS supports all invoice types (Normal, Proforma, Training and Copy).
Invoice types
Normal sale: It applies to all goods and services sold to a customer or another business by any means of
payment.
Proforma: Billing for payment before providing the service or product typically calls for a Pro forma invoice.
Training: This type is used only when it's necessary to train a cashier for operations in real working
environment. This type is monitored by FRCS and will attract audit if frequently used.
Copy: re-issuing of a Normal sale receipt.
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Figure 27 Invoice Types
Figure 28 Reference Document No.
NOTE: If you choose Refund or Copy, a mandatory Ref. Doc. No field will appear on the invoice dialog.
NOTE: Ref. Doc. No field represents a referent No. of a Normal Sale invoice type.
If you want to delete a single item, tap on icon next to that item. You can delete all items from the
invoice by tapping on icon .
When you have added all required items and their quantities, simply tap on to finish.
NOTE: On the first launch, and each time the app has been relaunched, prior to finishing the receipt, you have to enter PAC for V-SDC connection or PIN for E-SDC connection. In addition, if you change the certificate, you will have to enter a valid PAC / PIN as well.
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Figure 29 Enter valid PAC
Figure 30 Enter valid PIN
Figure 31 Finish the receipt
Figure 32 Receipt is ready
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Sharing Receipts Once you have finished the receipt, you can share it with your customer in several ways. You can print it to
Google Print, send it via Bluetooth, email it or save it as .pdf, etc... by tapping on top right.
Figure 33 Share the receipt via Gmail, bluetooth, Google Drive etc.
Example of saving receipt as .pdf file:
Figure 34 Save as .pdf
Figure 35 PDF of the receipt
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NOTE: The list of available apps for sharing / storing, will vary, based on the apps installed on your device.
Journal Here you can find the list of all issued invoices on your device.
Figure 36 List of all issued invoices
Figure 37 Search invoices
If you are looking for a specific invoice(s) tap on advanced search icon
Data Management FRCS free POS enables you to import or export Catalog items and issued Receipts, and that can save you a lot
of time when configuring the app.
Export and Import Catalog FRCS free POS app enables integration with other systems:
• Products/Services and prices are defined in company HQ
• List is exported in .json format and sent to travelling salesmen
• Travelling Salesman imports new catalog
• New products, services and prices are available on Free POS
Your company's products and/or services and prices, can be defined in advance in the company's HQ.
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In order to access Export / Import Catalog menu items, select item from the main Menu,
and tap on top right icon.
Export Catalog
Figure 38 Export/Import Catalog Menu
Figure 39 Enter the name of the Catalog
Once the menu opens, tap on Export catalog, and when a dialog opens, fill in the name and tap Enter.
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Figure 40 Save To
Figure 41 Selected location
Next, you will be prompted to choose the location for saving exported file, and it can be any location, whether
on your device or on an external source. After choosing the location, you will see the name and the file format
of the exported file (example: DemoCatalog.json), and then you can tap on Save.
Upon successful saving, you will get the message Catalog exported successfully.
This is how the contents of the exported DemoCatalog.json look like: [
{ "barcode": "45632187", "count": 1.0, "countForShow": 1.0, "discount": 0.0, "isAdded": false, "isSelected": false, "name": "Chocolate", "price": 5.0, "priceShow": 5.0, "tax": [ { "code": "E", "isChecked": false }, { "code": "F", "isChecked": false } ], "type": "Catalog" }, { "barcode": "87456321", "count": 1.0, "countForShow": 1.0, "discount": 0.0, "isAdded": false, "isSelected": false,
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"name": "Beer", "price": 8.54, "priceShow": 8.54, "tax": [ { "code": "A", "isChecked": false } ], "type": "Catalog" }, { "barcode": "321654987", "count": 1.0, "countForShow": 1.0, "discount": 0.0, "isAdded": false, "isSelected": false, "name": "Coffee Espresso", "price": 2.85, "priceShow": 2.85, "tax": [ { "code": "E", "isChecked": false } ], "type": "Catalog" }, { "barcode": "321654987", "count": 1.0, "countForShow": 1.0, "discount": 0.0, "isAdded": false, "isSelected": false, "name": "Plastic Bag", "price": 0.1, "priceShow": 0.1, "tax": [ { "code": "P", "isChecked": false } ], "type": "Catalog" }, { "barcode": "043859587131", "count": 1.0, "countForShow": 1.0, "discount": 0.0, "isAdded": false, "isSelected": false, "name": "Cloth", "price": 12.56, "priceShow": 12.56, "tax": [ { "code": "A", "isChecked": false } ], "type": "Catalog" }
]
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Figure 42 Catalog exported successfully
Figure 43 Browse location
Import Catalog
Importing products / services Catalog operates in the same way as exporting, only in reverse.
Select Catalog from the main Menu tap on the icon and select Import Catalog.
Figure 43 Browse location shows browsing for import location from your device - it could be a local storage or
online service.
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Figure 44 Location of a .json file
Figure 45 Successful Import
Catalog file ready for import, should have .json extension. After you tap on the adequate .json file, Catalog
will be automatically populated with the predefined products / services.
Export and Import Invoices FRCS free POS app enables integration with other systems:
• Travelling Salesman exports all receipts in .json format
• File is sent by email to backend system
• Backend system automatically imports new invoices
Whenever situation requires, you may either export all invoices from the Journal or import previously
exported list.
In order to access Export / Import Invoices menu items, select item from the main Menu,
and tap on top right icon.
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Export Invoices
Once you select Export invoices, a dialog will open, where you can fill in a desired name for your Journal, and
tap Enter.
Figure 46 Export invoices
Figure 47 Choose name for the file
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Figure 48 Choose destination location
Figure 49 Saving .json file
Next, you will be prompted to choose the location for saving exported file, and it can be any location, whether
on your device or on an external source. After choosing the location, you will see the name and the file format
of the exported file (example: DemoJournal.json), and then you can tap on Save.
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Upon successful saving, you will get the message Journal exported successfully.
Figure 50 Export successful
Figure 51 Browse import location
This is how the contents of the exported DemoJournal.json look like:
Figure 52 Exported Journal .json file
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Import Invoices
Importing invoices into Journal operates in the same way as exporting, only in reverse.
Select Journal from the main Menu tap on the icon and select Import Invoices.
Figure 51 Browse import location shows browsing for import location from your device - it could be a local
storage or an online service.
Figure 53 Location of a .json file
Figure 54 Successful import
Journal file ready for import, should have .json extension (example: DemoJournal.json). After you tap on the
adequate .json file, Journal will be automatically populated with the previously saved invoices.
Disclaimer FRCS free POS is a free app, available for commercial use, therefore we are not responsible for the contents of
the imported / exported files, and we are not responsible for any lost data, corrupted or damaged imported /
exported files, so always make a back-up. We do not take responsibility for decisions taken and data entered
by the users of FRCS free POS based solely on the information provided in this app.