Regular Business Meeting-11/12/18

FOX CHAPEL AREA SCHOOL DISTRICT BOARD OF SCHOOL DIRECTORS

Regular Business Meeting November 12, 2018 - LGI Room Fox Chapel Area High School

This meeting may be recorded or broadcast.

I. CALL TO ORDER

PLEDGE OF ALLEGIANCE

II. ROLL CALL

III. GUESTS

IV. STUDENT GOVERNMENT REPRESENTATIVE

V. SUPERINTENDENT'S REPORT

Attached Pages

PageB

•Superintendent Spotlight - Video produced by Ryan Devlin, hish school multimedia teacher, featuring fifth-grade students at Kerr Elementary School who were highlighted in a WQED special "Learning: Getting from Here to There"

VI. SOLICITOR'S REPORT

VII. APPROVAL OF MINUTES

• Approve the minutes of the regular business meeting dated October 8, 2018.

* Motion: Moved by _________ and seconded by ________ __, that the October 8, 2018, minutes are approved as written.

Roll Call Vote:

VIII. PUBLIC COMMENTS

IX. NEW BUSINESS

• The superintendent is recommending that action be taken on the following items of business:

A. Newltem

• To approve the superintendent forming a committee to further study school start times.

* Motion: Moved by _________ and seconded by ________ __, that the new item is approved.

Roll Call Vote:

1

Reg11lar Business Meeting-11/12/18

•

•

•

•

•

•

•

•

•

B. Facilities/ Transportation (Dr. Vyas)

No action is requested .

C. Finance (Mr. Mauro)

1. Disbursements (A)

General fund disbursements (Fund 10) in the amount of $7,318,573.66 from October 1, 2018, through October 31, 2018, are approved .

2. Disbursements (B)

GO Bond Series 2017 Construction Fund disbursements (Fund 33) in the amount of $625,802.63 for October 2018 are approved.

3. Disbursements (C)

Athletic capital projects fund disbursements (Fund 32) in the amount of $2,230.00 for October 2018 are approved.

4. Disbursements (D)

Capital projects fund disbursements (Fund 31) in the amount of $31,345.00 for October 2018 are approved.

5. Finance Report Page9

The finance report for September 2018 is acknowledged and filed for audit as attached .

6. Budget Transfers

The budget transfers for 2018-2019 are approved .

7. Student Activity Financial Reports

The first quarter 2018-2019 middle school and high school student activity financial reports are acknowledged and filed for audit.

8. AdvanEdge Solutions, Inc. - E-Rate Consulting Services - Agreement

Approve the agreement with AdvanEdge Solutions, Inc. for E-Rate consulting services for funding year 2019-2020 for Kerr Elementary School at a cost of $4,996.00.

9. Award of Bids

The administration is authorized to award the following bids for the 2018-2019 school year:

Athletic Supplies Bids - Spring

School Specialty Bid Department 140 Marble Drive Lancaster, PA 17601

Pyramid School Products 6510 N. 54th Street Tampa, FL 33610

$2,302.16

$965.10

2

Regular Business Meeting-11/12/18

*

•

•

*

Century Sports 115 E. McMurray Road McMurray, PA 15317

MF Athletic P.O. Box 8090 Cranston, RI 02920

$11,252.49

$97.00

Motion: Moved by _________ an.d seconded by ________ __,J

that Finance items 1, 2, 3, 4, 5, 6, 7, 8, and 9 are approved.

Roll Call Vote:

D. Instruction (Mr. Obernauer)

1. Makeup Days - Kerr Elementary School

Approve the following makeup days for Kerr Elementary School students:

Monday, November 26, 2018 Monday, January 21, 2019 Monday, February 18, 2019

2. January 2019 Graduates

The following students are eligible for midyear graduation, subject to final approval by the high school lead principal:

Catherine Balanquet Chynnah Bennett Jacalyn Braun Jose Caraballo Brandon Cartlidge Billie Caruso Lindsey Cupps Gabriella DiMatteo Jaden Gross Brooke Huber Megu Kataoka Brandon Labonte Alexander Madden Derek Marasco Connor Martin Rachel Perlebach Angela Tain Gavin Thomas Daniel Williams Jeremiah Wright

Motion: Moved by _________ and seconded by ________ ___, that Instruction items 1 and 2 are approved.

Roll Call Vote:

3

Reg11lar Business Meeting-11/12/18

•

•

*

•

•

•

•

•

•

E. Legislation/ Policy (Mr. Schmidt)

1. Policy - Reviewed

Approve the policy below with no changes. This policy must be reviewed every three years as required by the Pennsylvania School Code.

No. 249 - Bullying/ Cyberbullying

2. Policies - Revised

Approve the following revised policies:

No. 210.1 - Possession/ Administration of Asthma Inhalers/Epinephrine Auto-Injectors No. 810 - Transportation

Motion: Moved by __________ an.d seconded by _________ _, that Legislation / Policy items 1 and 2 are approved.

Roll Call Vote:

F. Personnel (Mrs. Rutkowski)

Candidates for employment under this section are approved subject to verification of the results of physical and drug screening examinations, required clearances, and all other essential employment requirements under Policy and Administrative Regulations 304-AR and 304-AR-4.

1. Resignations

a. Educational Support

(1) The resignation of Robin A McAnulty, library clerk at Fairview Elementary School, due to personal reasons, is accepted effective November 7, 2018.

b. Custodial/Maintenance

(1) The resignation of John M. Dean II, 10-month custodian at Dorseyville Middle School, due to retirement, is accepted effective January 3, 2019.

c. Nutrition Center

(1) The resignation of Jennifer A Detwiler, nutrition center employee at Fox Chapel Area High School, due to personal reasons, is accepted effective November 1, 2018.

d. Supplemental Contracts -Athletic

(1) The resignation of John T. Alerich, wrestling coach at Dorseyville Middle School, due to personal reasons, is accepted effective October 23, 2018.

(2) The resignation of Shane P. Billings, freshman football head coach at Fox Chapel Area High School, due to personal reasons, is accepted effective October 28, 2018.

2. Leaves

a. Professional

(1) Jennifer A. Armenis, art teacher at O'Hara Elementary School, is approved for a one-year unpaid leave for international study, effective the first day of the 2019-2020 school term, with return scheduled for the first day of the 2020-2021 school term.

4

Regular Business Meeting-11/12/18

•

•

•

•

•

•

•

(2) Kara K. Cornett, kindergarten teacher at O'Hara Elementary School, is approved for a second-semester medical sabbatical, effective January 21, 2019, with return scheduled for the first day of the 2019-2020 school term.

3. Appointments

a. Professional

(1) Stephanie S. Reilly is approved as a business education/mathematics teacher at Fox Chapel Area High School. This position is available due to the retirement of Randi Leonard .

Certification: Instructional II Education: M.S.M .E., West Virginia University, 1998

Experience: Teaching Certificate, University of Pennsylvania, 2008 5 Years, Plum Borough School District 2 Years, Norwin School District

Effective: To Be Determined Salary: $61,752 based on Step 8, M+0 Fringe Benefits: As Per Collective Bargaining Agreement

b. Nutrition Center

(1) Sandra M. Nowak is ratified as a permanent, part-time (5.5 hours per day) nutrition center employee in the O'Hara Elementary School cafeteria . Hourly salary is set at $10.00 per hour with no fringe benefits, effective November 2, 2018. This position is available due to the resignation of Rebecca Enciso .

c. Supplemental Contracts -Athletic

(1) The following athletic supplemental contracts are approved for the remainder of the 2018-2019 school term:

Kaila J. Derry Rebecca L. Hartrum Erik C. Ingram

d. School Police Officer

Swimming 3rd Assistant Coach - HS Girls' Lacrosse Head Coach - HS Wrestling Assistant Coach - MS

$3,305 $5,534 $4,357

(1) Brittaney R. Burkhart is approved pending court approval as a school police officer for the Fox Chapel Area School District, effective November 14, 2018, per the employment agreement.

e. Ancillary Services

(1) David C. Twidwell is approved as the facilities shift supervisor for the Fox Chapel Area School District, effective November 13, 2018, per the employment agreement.

4. Change of Status

a. Leave Replacement

(1) Kelsey L. Phillips, first-semester leave replacement elementary teacher at O'Hara Elementary School, is approved for an extension of the leave replacement position through the day after the last day of school for students for the 2018-2019 school term. This position is available due to the medical sabbatical of Kara Cornett.

5

Regular Business Meeting-11/12/18

•

*

•

•

•

•

•

•

5. Western PA Leaming Academy Specialty Workshop

a. The employees listed below are approved as Western PA Learning Academy specialty workshop facilitators (design and host). All workshop facilitators will receive 35% of the registration fees (minimum enrollment required).

Lesley Cowles Chad Morley Donna Rust

Motion: Moved by __________ and seconded by _________ _J

that Personnel items 1, 2, 3, 4, and 5 are approved.

Roll Call Vote:

G. Operations/ Cooperative Services (Mrs. Garbisch)

1. AIA Documents B102-2007 and B201-2007-Thomas & Williamson, LLC Fairview Elementary School Exterior Doors Replacement Project

Approve the agreement between the Fox Chapel Area School District and Thomas & Williamson, LLC for engineering and construction management services related to the Fairview Elementary School exterior doors replacement project.

2. Change Order - Dorseyville Middle School Alterations Project

Approve change order GC-011 at a cost of ($500.00) for the Dorseyville Middle School alterations project pending PDE approval of Plancon Part I. This change order was reviewed and recommended for approval by the Fox Chapel Area School Authority Board.

3. Change Orders - O'Hara Elementary School Alterations Project

Approve change orders GC-024, GC-025, GC-026, and HC-006 at a total cost of $31,769.30 for the O'Hara Elementary School alterations project pending PDE approval of Plancon Part I. These change orders were reviewed and recommended for approval by the Fox Chapel Area School Authority Board.

4. Change Orders-Kerr Elementary School Project

Approve change orders GC-003 and GC-004 at a total cost of $40,201.22 for the Kerr Elementary School project pending PDE approval of Plancon Part I. These change orders were reviewed and recommended for approval by the Fox Chapel Area School Authority Board.

5. Donation- Kerr Elementary School Nurse's Office

Accept the donation of $500.00 to the nurse's office at Kerr Elementary School from the Pittsburgh North Optimist Club for the purchase of clothing for students in need.

6. Donation - Black Student Union

Accept the donation of $700.00 to the Black Student Union at Fox Chapel Area High School from Gretchen and William Generett Jr. to be used for a field trip and future events.

6

Regular Business Meeting-11/12/18

•

*

7. Development Agreement - Township of O'Hara Kerr Elementary School Project

Approve the development agreement between the Fox Chapel Area School District and the Township of O'Hara for the Kerr Elementary School final land development plan.

Motion: Moved by __ ~ _______ and seconded by _________ __, that Operations / Cooperative Services items 1, 2, 3, 4, 5, 6, and 7 are approved.

Roll Call Vote:

X. FOX CHAPEL EDU CA TORS ASSOCIATION REPRESENTATIVE

XI. BOARD COMMENTS

XII. ADJOURNMENT

* Motion: Moved by __________ .and seconded by _________ _ that the meeting is adjourned. Time: ___ _

Voice Vote:

NOTE: Attachments cited within the agenda have not been included for the public. Anyone interested in reviewing the attachments may do so by contacting the Board Secretary during regular business hours.

7

Regular Business Meeting - 11/12/18

SUPERINTENDENT'S REPORT

A. Enrollment and Fire Drills Page 10

B. Information

• School District ALICE Certified

The Fox Chapel Area School District has been named an "ALICE Certified Organization" and is now one of less than 50 in the nation. The certification means that the district "has successfully met the requirements of the ALICE Training Institute' s Certified Organization program, in active shooter response preparedness ... " The district has trained ALICE Certified Employees, participated in an Active Shooter Proactive Response Drill, and has a Proactive Response Outline in EOPs (Emergency Operations Plans). The certification is good for the 2018-2019 school year.

ALICE, an active shooter response program, stands for Alert, Lockdown, Inform, Counter, and Evacuate and the ALICE Training Institute is located in Medina, Ohio. Over the past few years, the district has participated in active shooter response drills and other safety instruction related to the ALICE Training Institute .

• Students Place at Upper Sl Clair Novice Forensic Tournament

Six Fox Chapel Area High School students recently placed at the annual Upper St. Clair Novice Forensic Tournament. The Policy Debate team of sophomore Mark Puthenpurayil and freshman Nathaniel Mueller won second place. Sixth-place awards went to the team of senior Jonah Green and junior Jonathan Rodrigues in Public Forum Debate, and sophomore Supama Agrawal in Extemporaneous Speaking. Seventh place was awarded to freshman Siddharth Yende in Lincoln Douglas Debate.

The Upper St. Clair Novice Forensic Tournament was held October 27, 2018, at Fort Couch Middle School. More than 240 students from 23 schools from Western Pennsylvania and Eastern Ohio competed at the tournament.

C. Fox Chapel Area School Board Upcoming Meetings

December 3. 2018

7:00p.m. Combined Agenda Study Session and Regular Business Meeting and Reorganization Meeting High School

8

LGIRoom

CURRENT REVENUES/RECEIPTS: Balance Sheet Receipts

1000 - Instruction 2000 - Support Services

3000- Non-Instructional 4000 - Facilities

5000 - Other Financing Uses Total Expenditure Contras

6000-Local Revenue -

7000-State Revenue -8000-Federal Revenue -

9000-0ther Financing Sources -

TOTAL REVENUES/RECEIPTS Difference

T INCREASE (DECREASE) TO G/L CASH

Revenues Received in PSDLAF

Transfers from PNC TO PSDLAF

Revenues Received via Journal

FOX CHAPEL AREA SCHOOL DISTRICT GENERAL FUND MONTHLY RECONCILIATION

Sep-18 ADJUSTMENTS September-18

PNC - GENERAL

$54,128.82 $33,129.59

$3,666.56

$180.00 $0.00

$0.00

$36,976.15 $22,941,985.05

$2,527,751.88

$1,405.16 $99,808.04

$25,662,055.10

$0.00

$15,107,962.11

$2,569,502.99

$20,000,000.00

CURRENT DISBURSEMENTS: Balance Sheet Accounts -

1000-lnstruction -

2000-Support Services -3000-Nonlnstructional Services -

4000-Facilities (Buildings/Sites) -

5000-Other Financing Uses -6000-Local Revenue -

7000-State Revenue -

8000-Federal Revenue -

9000-0ther Financing Sources -

TOTAL DISBURSEMENTS Difference

Entry/Non-Cash Acct $57,871.56 -----,----'---

Disbursements from PSDLAF Transfers from PSDLAF to PNC

Disbursements via Journal

$22,627,374.55

$871,884.85

$0.00

$3,034,680 .55 PNC Revenue

Entries/non-cash accounts $9,039 .88 -----...,-.'-'---$880,924. 73 $9,673,168.26 PNC Disbursements

Plus Prior Month Voided Checks $18,930.68 $18,930 .68

PNC-TAX

$8,831,554.72

$1,010,792.93

$659,268.60 $72,519.07

$1,695 .04

-$22 ,942.98

$1,205 .61

$0.00 $0 .00

$0.00

$10,554,092.99

$0.00

-$6,619,557 .03 Net Increase (Decreas e) to PNC cash Accounts

PNC CASH ACCOUNTS

Combined Starting Balance Total CASH Balance $19,507,381.73 Outstanding Checks $723,279.37

Bank Statement Adjustment (+ / -) $0.00 TOTAL AVAILABLE CASH BALANCE $18,784,102.36

General Ledger Balance Adjustments*

TOTAL GENERAL LEDGER BALANCE

$18,769,044.91 $15,057.45

$18,784,102.36

9

General $4,120,949.00

$635,630.81

$0.00 $3,485,318.19

Ending Balances Tax Acct

$8,679,227.14 $0.00

$0.00

$8,679,227.14

$3,470,260 .74 $8,679,227.14

$15,057.45 $0.00 $3,485,318.19 $8,679,227.14

Net Increase (Decrease) PNC

Cash Transfers from PSDLAF Adjusted Net Increase (Decrease)

Total PNC $12,800,176.14

$635,630.81 $0.00

$12,164,545.33

$12,149,487.88 $15,057.45

$12,164,545.33 -$6,619,557.03

$0.00 -$6,619,557.03

School K 1 2 3 4

Fairview Elementary School 21 16 21 24 17 21 16 22 25 17 20 17 22 25 17

Hartwood Elementary School 18 22 20 20 20 18 21 20 21 21 18 21 20 19 20

Kerr Elementary School 20 21 20 19 20 22 22 19 21 20 21 23 20 23 21

O'Hara Elementary School 20 21 22 24 22 ..... I 21 22 23 24 22 0 21 21 24 23 21

21 21 23 23 23 22 21 24 23 22 21

Dorseyville Middle School

Fox Chapel Area High School

TOTAL 305 285 300 314 283 As of October 2!118

Fairview Elementary School Hartwood Elementary School Kerr Elementary School O'Hara Elementary School Dorseyville Middle School Fox Chapel Area High School

Fox Chapel Area School District Enrollment

November 2018

5 6 7 8

22 20 23

23 22 23

22 24 24

20 20 21 21 21

315 281 302

306 315 281 302

Fire Drills

10/10/18 4Minutes 05 Seconds 10/18/18 I Minute 50 Seconds 10/23/18 2 Minutes 03 Seconds 10/25/18 5 Minutes 09 Seconds 10/8/18 4Minutes 00 Seconds 10/8/18 2 Minutes 18 Seconds

9 10 11 12 Total

366

367

382

678

898

345 319 344 327 1,335

345 319 344 327 4,026