Foundation Excel

Session II

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In Session I…

• Recall basic Excel terminology• Use appropriate techniques and keyboard

shortcuts to input and edit data. • Select, insert and delete rows, columns and cells

to re-organise spreadsheet data• Apply appropriate formatting and styles to text

and cells.

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In Session I…

• Use formulae, the AutoSum tool and functions to perform frequently used mathematical operations, such as sum and average.• Use AutoFill to copy formulae.• Format numbers in a range of ways that are

appropriate to the data they represent.• Insert and use worksheets effectively to organise

data.• Apply good practice principles when organising

and formatting data.

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Session Objectives

By the end of this session you should be able to:• Utilise view options to adjust how the spreadsheet

is displayed and printed.• Use simple statistical functions to analyse data.• Sort a range of data by one or more criteria.• Explain the difference between relative,

absolute and named cell references.• Design a variety of charts to efficiently and

unambiguously present your data.• Recognise handy features of Excel 2013 (e.g.

Quick Analysis) that can improve the way you work with data.

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Sorting Data

•Data can be sorted by one or more columns.• Text, numbers, dates & more are sortable.• Ascending, descending or custom order.• The current data range is sorted - avoid blank

rows or columns.

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Relative vs Absolute Cell References

• A relative cell reference automatically changes when you copy the formula from one cell to another.

• An absolute cell reference is fixed and will not change when you copy the formula.

• Use a $ sign in front of the row and column name to specify an absolute reference. E.g. $D$12

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Absolute Cell References

Named Cell References

Excel allows you to name

a cell or series of cells. Name references can be used in formulae and functions.

Allows data to be selected quickly &…

Makes reading and writing formulae easier.

Name Box

Named Cell

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Charts

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Example Line Chart

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Example Column Chart

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2011

2012

£0

£20,000

£40,000

£60,000

£80,000

£100,000

£120,000

Budgeted Cost vs Actual Cost

Sum of Budgeted Cost

Sum of Actual Cost

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Recap

You should now be able to:• Recall basic Excel terminology• Use appropriate techniques and keyboard

shortcuts to input and edit data. • Select, insert and delete rows, columns and cells

to re-organise spreadsheet data• Apply appropriate formatting and styles to text

and cells.

14

Recap

• Use formulae, the AutoSum tool and functions to perform frequently used mathematical operations, such as sum and average.• Use AutoFill to copy formulae.• Format numbers in a range of ways that are

appropriate to the data they represent.• Insert and use worksheets effectively to organise

data.• Apply good practice principles when organising

and formatting data.

15

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Thank you for attending

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Additional Information

Session hand outs and other resources available at:

tsr.cardiffmet.ac.uk/Learning/Help/Training/

Upcoming training sessions:• Intermediate Excel 2013 –

16th & 17th June - FULL• Communicating Effectively with Outlook

11th June

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Contact Us

training@cardiffmet.ac.uk

Visit an IT Advisor in the Learning Centres

029 2041 7000 7000