Foundation Excel 2013

Gareth Johns & Paul Mugleston

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Course Aims

Introduce Microsoft Excel 2013 Provide ideas and techniques for organising and formatting data

Explore essential functions and tools that can be used to gain information from your data.

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Session Objectives

By the end of this session you should be able to:• Recall basic Excel terminology• Use appropriate techniques and keyboard

shortcuts to input and edit data. • Select, insert and delete rows, columns and cells

to re-organise spreadsheet data• Apply appropriate formatting and styles to text

and cells.

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Session Objectives

• Use formulae, the AutoSum tool and functions to perform frequently used mathematical operations, such as sum and average.• Use AutoFill to copy formulae.• Format numbers in a range of ways that are

appropriate to the data they represent.• Insert and use worksheets effectively to organise

data.• Apply good practice principles when organising

and formatting data.

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Excel Terminology

Rows are horizontal

Referenced by numbers

Columns are verticalReferenced by letters

Cell: D4

Cell: B9

The rectangles created by the intersection of rows and columns are called cells.

Cells are referenced using the A1

notation: Column then Row

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Cell References – Cell Ranges

A range of cells can be referenced using colon notation. First cell of the range : Last cell of the range

Reference:A1:A5B6:D6B2:C6A8:D8

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Click icon to add picture

“A formula performs calculations or other actions on the data in your worksheet.” (Office Help)

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Excel Formulae

Always start with an “=“. Can contain numbers, operators, brackets and…

Cell references.

Quiz:

=14+B2

=B3-A1+10

=(B2+B3)*3

=(B1-B2)/(A1-A2)

Operation OperatorAdd +Subtract -Multiply *Divide /

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-5

75

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Functions

A Function is an advanced form of a formula. Excel has a wide range of functions available.

E.g.• Mathematical – SUM, AVERAGE• Statistical – MIN, MAX, STDEV, COUNT• Logical – IF, AND• Conditional – SUMIF, COUNTIF

Can be used in conjunction with other formula elements - brackets, operators & cell references.

A function requires one or more arguments.

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Function Arguments

“Arguments supply the data for the function to use in its calculations.”About.com

Arguments can be numbers, but are usually cell references.

Different functions require different arguments.

=AVERAGE(5,10,25,4,12)

=AVERAGE(C3,C4,C5,C6,C7)

Number Arguments

Cell Reference Arguments

=AVERAGE(C3:C7)

Cell Range Argument

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Using Functions

Method 1: Typing• Function suggestions appear as

you type.• Argument tooltip helps you

select arguments.

Method 2: Function Wizard• Search for a function.• Suggested functions are

presented in a list, together with a help link.• Arguments are then chosen.

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Number Formatting

Numbers can be formatted to display data more appropriately.

E.g.• Currency• Date/Time• Percentage

Decimal places can be specified. Negative numbers can be formatted specially.

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Excel Workbooks & Worksheets

An Excel spreadsheet is also known as a workbook.

Each workbook can contain multiple worksheets.

Worksheets can be independent of others or A worksheet can reference other worksheets. Good practice: store raw data on one worksheet and final data (calculations and analysis) on another.

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Recap

You should now be able to:• Recall basic Excel terminology• Use appropriate techniques and keyboard

shortcuts to input and edit data. • Select, insert and delete rows, columns and cells

to re-organise spreadsheet data• Apply appropriate formatting and styles to text

and cells.

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Recap

• Use formulae, the AutoSum tool and functions to perform frequently used mathematical operations, such as sum and average.• Use AutoFill to copy formulae.• Format numbers in a range of ways that are

appropriate to the data they represent.• Insert and use worksheets effectively to organise

data.• Apply good practice principles when organising

and formatting data.