FormsForms

5.02 Understand database queries, forms, and reports.

5.02 Understand database queries, forms, and reports used in business. Slide 2

FormsForms

• A database object that is used to create a user-friendly format for data entry and retrieval

• May include drop-down menus, instructions, navigational controls, and graphics

UsesUses

• Online reservations for hotels, flights

• Entering contact and billing information online

• Electronic card catalog in the media center

5.02 Understand database queries, forms, and reports used in business. Slide 3

5.02 Understand database queries, forms, and reports used in business. Slide 4

AdvantagesAdvantages of Forms of Forms

• Searching for information is faster

• Data entry is faster

• Easy to read and understand

• Allow information to be censored

– For example, a hotel reservation form posted on the web may allow users to select a type of room and the arrival and departure dates, but prevent or hide users from viewing the details of the hotel rates.

5.02 Understand database queries, forms, and reports used in business. Slide 5

Common Elements of FormsCommon Elements of Forms • Graphics – lines, shapes, images• Data – content from records in the database• Calculations – forms can contain formulas that perform

calculations, similar to those written for spreadsheets – Ex.: Calculations such as totaling the price of a purchase order by

multiplying the quantity ordered by the price of a product

• Controls – define how data can be entered, viewed, or used in calculations

• Descriptive text – help text and hints for users• Subforms – forms embedded in and connected to a main form

through a common field.– Ex.: A grocery store form contains the customer name & contact info. on

the main form which is linked by the customer's ID no. to a subform. The subform contains the customers purchase orders