FOR THE YEAR ENDED 2014 - CLAPA · FOE THE PEAI(ENDED 31 AfAJ(CH2014 ~ Bottles / information only...
Transcript of FOR THE YEAR ENDED 2014 - CLAPA · FOE THE PEAI(ENDED 31 AfAJ(CH2014 ~ Bottles / information only...
Charity Registration No. 1108160
Company Registration No. 05206298 (England and Wales)
Office of the Scottish Charity Regulatory (OSCR) Registration No. SC041034
CLEFT LIP AND PALATE ASSOCIATION
TRUSTEES' REPORT AND ACCOUNTS
FOR THE YEAR ENDED M MARCH 2014
CLEFT LIP AND PALATE ASSOCIATION
LEGAL AND ADMINISTRATIVE INFORMATION
Tulstees B M Nyman
I I Langford
P Leslie
A Winn (renred 'I 2 December 2013)E Southby
M Russell (Chaiunsn)R Slator
P I lodgkinson
J Gay (Treasurer)
Company secretary R C Preston
Charity number 'I 108160
277842 (formerly)
Compauy number 05206298
OSCR Number SC041034
Registered office CI %PA
( reen Man Tower
332b Gosweg Road
Londrm
FC1Y 7LI7
Auditors H W I tsher gc (:ompmy
Acre House
11 15 Wdham Road
London
NW1 3ER
Umted Kingdom
Bardays Bank pic
Hatton Garden Buuness Centre
99 Hatton Garden
London
EC1N 8DN
CLEFT LIP AND PALATE ASSOCIATION
CONTENTS
Page
Tmsteec' report 1-8
Statement of trustees' responsibdities
Independent auditors' report 10 - 11
Statement of dnsnciat acustties 12
Balance sheet 13
Notes to the accounts 14- 21
CLEFT LIP ANI3 PALATE ASSOCIATION
(A COMPANY LIMITED BY GU~NTEE)TRUSTEES' REPORTFOR THE YEAR ENDED 31 1lfARCH 2014
The Trustees present their report and accounts for the year ended 31 i%arch 2014.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply
with the Charity~a Memorandum and Articdes of Association dated July 2004, the Companies Act 2006 and the Statement of
Recommended Practice, "Accounting and Reporting by Chadties**, issued in March 2005.
Structure, governance and management
The charity became a company hmited by guarantee in 2005 and its governing documents are the Memorandum md
Articles of Association. In 2009 the Tmstees passed a resolution agreeing to change the Memorandum and Articles of
Association so that CIAPA could be registered as a charity in Scotland (SC041034).
The Trustees, who are also the directors Eor the purpose oE company law, and who served dunng the year were:
M Russell —Chairman
J Gay —Treasurer
P Hodgkinson
H Langford
P Leslie
B M Nyman
R Slator
E Southby
A Winn (retired 12 December 2013l
The Trustees hold full responsibility for. the activities of the charity and the power to appoint new Trustees lies with the
Trustees m office at the time. The Trustee Board regulady reviews its membership to ensure that it has a balance of health
professionals and people affected by cleft and that it has the necessary skills to fulfil its duties. In March 2014 the Board
agreed to introduce a maximum term of office of two terms of three years. IE during their second term a Trustee is
appointed as Chair of CLAPA then they can remairi a Trustee until they have served a maximum of three years as Chair.
Those Trustees who had already served more than 6 years when this was introduced wig stagger their resignations over. the
next 2 years to avoid too many vacancies at one ume.
Vacancies are advertised throiigh CLAPA. publications such as the e-newsletters, Pacebook page and website and applicants
are sent further information with the application form. Candidates are shortlisted and then interviewed by members of the
Trustee Board. References are taken up and appointments are made at one of the quarterly Board meetings and con6rmed
at the following AGM.
On appointment, Trustees are sent information about CLAPA, mcluding its strategic and operational plan and Charity
Conumssion materials about the role of a Tmstee. Trustees are required to visit the of6ce to meet the staff team uutlun four
months of becoming a Trustee, they are also required to attend the Annual CLAPA Conference and attend formal training
on the role of Trustee.
None of the Trustees has any bene6cial interest in the company. All of the Trustees are members of the company and
guamntee to contribute g1 in the event of a winding up. The Trustees meet a minimum of four times a year and at each
meeting there are standing agenda items on the activity and 6nancial status of the charity. The Board considers and
approves the operational plan and budget before the start of each financial year. .
CLEFT LIP AND PALATE ASSOCIATION(A COMPANY LIMITED BY GUARANTEE)TRUSTEES' REPQRTEO11 THE YEA11 ENDED 31 1jfAECH 2014
Each year the Trustees hold an 'Away Day' which includes the AGM. This is an opportunity Eor the Trustees and staff team
to review the strategy and the activities of the last year and start to plan for the next year. In 2013 the Board particularly
focused on CLAPA. 's Communication Strategy.
Members of CLAPA are invited to contubute to CI %PA's strategy through online surveys, direct communicauon and the
CLAPA Adult Voices Council and Children and Young People's Council (which both meet four times a year).
CLU A currently (july 2014) has 8 salaried staff members of whom 6 (2 part-time) are employed at our office in London
and 2 are home based. By October 2014 CLAPA will have appointed another 3 full-time staff members (2 home based).
Overall it's CLAPA's mtention to mcrease local support by securmg Eundmg for a team of 9 Regional Coonhnators across
the UK by 2017 (funding for 3 secured to date).
The number of volunteer run Branches has increased from 9 to 12 and 7 Happy Faces groups were established during the
year. All CLAPA volunteers attend induction traimng before thev start volunteering and addiuonal triuning for roles such as
Parent Contacts; in 2013-14 47 new Volunteers were trained.
The Trustees have approved a Risk Assessment Eor the Charity, assessing the major asks to which the Chanty is exposed
and are satisfied that systems are in place to mitigate exposure to the major risks. At each Board meeting they review a
sample of the risk management policies and procedures produced by the Charity.
There are no related party transactions to report.
Objectives and activides
Achievements and Performance
The Chartty's objects are set out in its governing documents, the Metnorandum and Articles of Associadon (july 2004):
'*the rehef of and support for all those with cleft lip, cleft palate or both or associated cranio-facial birth anomalies; the
promotion of research into the causes of and the relief, treatment or care of those with cleft lip, cleft palate or associated
cramo-facial birth anomalies and conditions or any of them and to publish the useful results of such research"
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what acuvtues the charity
should undertake and these activides are documented m our Strategic Plan 2009-14 which was updated for 2013-17 at the
T ** y r" 0 s 01,rs pl i sbl* c
The strategic plan is thvided into three stages: Involve, Support and Improve with the intendon that by mvolving more
members we create more opportuniues to provide support and we use the informauon we leam from involiung and
supporting our members to improve their care and outcomes.
Involve all our membership and health service prosuders. Actively increasing our membership and engaging uuth and
making use of our supporter base to achieve our oblectives through surveys, communications and informative events;
gathering feedback and data (through focus groups and other mechanisms) to inform and drive our strategy and activities.
Support all those affected by cleft in a timely, relevant and meantngful way via CLAPA*s information and feeding
equipment provtston, and through our regional and social media network.
Impmve the support, services and long term outcomes for people with cleft through longer-term strategic initiauves
CLEPT LIP AND PALATE ASSOCIATION
(A COMPANY LIMITED BY GUA~TEE)TRUSTEES' REPQRTEOJE THE YEAR ENDED 3J /jrJAJfCH20J4
The Trustees have chosen to focus on developing a network of local support Eor people affected by cleft lip and/or palate
by employing Regional Coordinators working in different regions of the LK and by delivering local acnvtties such as
restdential weekends. During the year the Chanty received restricted donations from St James Place Trust and continued to
use restricted funds from the Smiletrain, the Big Lottery Reaching Communities Fund, and Children in Need. All these
donations were to support CLAPA. 's work in developtng local support for people (see note 14).
In 2013/14 CLAPA achieved the following agatnst our Operauonal Plan:
1. INVOLVE: actively grow our membership and encourage their participauon in relevant bodies, groups and research
programmes:
Annual conference in October 2013 on the theme of outcomes& titled "What does good look llikeyu The
conference was held in Glasgow and also streamed live online. We had 69 delegates at the conference and 173
Eollowutg it online. There was a good mix of both people affected by cleft and health professionals at the
conference. "An excellent balance of presentations between the personal and professionaL The subject got right to
the heart of what cleft care should offer;" (parent of a child with a cleft)
~ Promoting and engaging membership. hlembership grew by 25% to 11,019. Membership was promoted on
our website, Facebook and through our starter packs to new families. We regulady communiicated with postal
members to encourage them to sign up for online communicauons. We engaged with membershtp through
regular e-newsletters, our active Facebook pages, online polls and surveys (14% response rate). Next year we are
aiming to tncrease total memberstup and also the proportion of online members and members from Black and
Minority Ethnic Gmups.
~ CLAPA Awareness week on the theme of buflying. The Awareness Week mtcrosite had 5,500 views, our
children*s website had a 500% surge in traffic and over 14,000 people mewed our posts on facebook. Carmit
Bachar's interest in CL1PA saw a lot of extra publicity and press enquiries and her video for children and young
people was very wefl received. 18 articles about or surrounding Awareness Week appeared m local and national
press and 900 posters were distrtbuted. The theme of bullying was picked up on and led to the production of a
vtdeo on the toptc and Awareness Week contributed to us exceeding our target for individual giving fundraiung.
a Database upgrade to integrate the CLAPA databases so that we can improve our knotvledge of and
communication with our members and other stakeholder's. We introduced a new Salesforce based dambase
0argely written in house) to integrate all our databases and tmprove efflciency and communication.
2. SUPPORT all those affected by cleft in a timdy, relevant and meaningful way via CLAPA's infonuation and Eeeding
eqmpment provision, and through our regional and social media network
Branch Strategy agreed and implemented by June 2013. CI %PA introduced the Regional Fund which holds
all the income generated locally by Branches and volunteers. The aim of the fund is to encourage collaboration
between Branches, more spending on local activities and more activities in areas that don't have Branches. 3 new
Branches were launched.
~ Timely and accmate infonuation in a range of media is available at key stages of development, taking
into account information already produced by Cleft Teams and othet charities. CLAPA. continues to hold
the Information Standard and the website and information booldets are recommended by cleft nurses as a reliable
somce of informadon for new parents. Leaflets are available m print or to dovrnload from the website.
CLEFT LIP AND PALATE ASSOCIATION(A COMPANY LIMITED BY GUARANTEE)TRUSTEES' REPORTFOE THE PEAI( ENDED 31 AfAJ(CH2014
~ Bottles / information only packs are provided to nem parents. 724 starter packs mere sent to nem families
which equates to the number of babies with deft pdate who are likely to need assistmce with feerhng. The
membership mere surveyed on the most useful contents of the information only packs and these mtII be introduced
in 2014.
Regional Stmtegy continues to be implemented including appointmeut of Regional Coordinator in
Central Regiion and a range of activities that appeal to the range of CLAPA members. Regional
Coordinators for Central and East of England were appointed and 47 new volunteers were trained. During the
year there were a mnge of acnvities for children and fariulies including residential activity weekends, summer and
Christmas parties and "meet the professional" days. Parent contacts provide support to famihes affected by cleft
and 22 were trained durmg the year.
Online support strategy in place that opthtuses the use of online pladorms to support the cleft
community. A communicauon strategy to underpin CI-APA's acuviues was approved by Trustees and is bemg
unplemented (this indudes the new database menuoned above). The aim of the strategy is to create a "flow" of
involvement from supporters who receive infounation about CLt PA through to tratned volunteers providing
support and activities to people affected by cleft.
~ Support and guidance for Adult Voices (advisory gmup on CLAPA support for Adults). The Adult Council
meets 4 orner a year to discuss hove to support adults affected by defts. The Council is setnng up a Peer Contact
scheme wluch will train adults to support other adults in the same nay as the Parent Contact scheme supports
families and training mill be held in 2014 with representatives of each part of the country.
Children aud young people engaged and supported thmugh the Children and Young People's Council
(CYPC): The C'AC meets four orner a year and advises CLAPA on how to support chilihen and young people. It
has also been used for consultauon by researchers and has received very positive feedback.
3. IMPROVE the support, services and long term outcomes for people with cleft through longer-term strategic initiatives
~ Clefi Care meets NHS National Service Specigcation Quahty Standards in England and Wales. CLAPA
has a representative on the NHS Chnical Reference Group (CRG) mhich has produced the new Nauonal Service
Specification (NSS) and Quality Dashboard (QD) CLAPA is now monitoring whether the cleft teams meet the
NSS and also helping to disseminate the NSS and QD to other parts of the UK and Europe through the CEN
European Gtudelines for early cate of babies with a cleft.
There is information available on research findings, cmrent research and ways to get involved in research
CLAPA has a representative on the Clinical Studies Group and works closely with the Cleft Collective teams in
Manchester and BristoL Informauon on resemch has been drafted for the website and will be implemented as part
of a planned website upgrade. Members are reguladv circulated opportumties to get involved in research as
members of research teams or as participants.
The membership ddves the tesearch and campaigning agenda through special interest groups, sutvey
and issues raised with CLAPA. In addition to the consultation described above (under Involve) CLAPA is
setting up a National Consultation Group for direct communication between members and Trustees.
CLEFT LIP AND PALATE ASSOCIATION
(A COMPANY LIMITED BY GUARANTEE)TRUSTEES' REPORTEOR THE I'Er'1R ENDED 31 1jrfr1RCH 2014
CLAPA and people affected by cleft are represented at the right places to influence decision making.
CIAPA is represented at all the nadonal forums for cleft care and research and also attends the key conferences in
cleft care and appearance research. CLAPA is a member of the Speuahsed Healthcare A)hence (SHCA) which
campaigns for the effective delivery of speciahsed services.
~ CLAPA actively supports development of standard outcome measures that are important to people
affected by cleft. CLAPA is represented at meedngs and workshops on devising standard outcome measures for
research into cleft related topics both nationally and internationally, including research into otius media with
effusion (known as "glue esr") which can cause temporary deafness.
4. FUNORAISING
s Adopt Community fundraising stmtegy to marrimise individual giving. The strategy was adopted and
subsequently a fundraising strategy for all fonna of fundrsising including Tnists, Corporates and Major Donors has
been agreed.
s Increase revenue kom Tntst, Statutory and Grant fidem. Fundraising income increased by $93,000,
however this was due to an increase in Community Fundmising donations and therefore the Tmstees have decided
to invest in employing a Trust and Grants Fundraiser.
Plans for 2014-15
The Trustees and staff reviewed the strategy at the Away Day in September 2013 and agreed to continue to develop local
resources and support and in particular they discussed the use of an effective communications strategy to underpin this
strategyc
Operational plans and budget were agreed for 2014-15 and are listed below. It was agreed that having reduced reserves to an
acceptable level by investing in CI %PA's infmstnicture the budget in 2014-15 will break-even.
Involve all our membership and health sconce providers. Actively increasing our membership and engaging with and
making use of our supporter base to achieve our objectives through surveys, communications and informauve events;
gathering feedback and data (through focus groups and other mechanisms) to inform and ihive our strategy and activities.
1. CLAPA events
a. Awareness week 10-17'"May 2014: "Adults with clefts", awareness and fundraising
b. Annual Conference 18u October 2014, London, "The Patient Voice —speak up and make a difference"
c. National Branch meeting 19n October 2014, bringing together Branches for training, networking and input
into plans for 2015-16
d. CLAPA Regional Representative Consultation Group first meeting
CLEFT LIP AND PALATE ASSOCIATION(A COMPANY LIMITED BV GUARANTEE)TRUSTEES' REPQRT
2. CLAPA Communications
a. Regular onhne and postal communication wtth our stakeholders
b. Update the website: include more content on policy and campaigns and demonstrate how we have responded
to issues raised by om stakeholders
c. Provide social media training and guide for volunteers
d. Provide limited access to database for Branches and volunteers
e. Specifically target adults with clefts and refresh CLAPA Brand to reflect that it is not just for parents and
children
f. Bi-annual smvey of om members Eor feedback on our services and campaigning themes
3. Attendance at other events
a. CLAPA staff at Cranio Facial Conference, including Special Interest Group meeungs, to raise awareness of
patient issues
b. CAR Appearance Matters Conference July 1"—2"4
c. Support CLAPA volunteers' attendance at Appearance iMatters Conference and INVOLVE research
conference
SUPPORT all those affected by cleft m a umely, relevant and meaningful way via CLAPA's informauon and Eeedrng
equipment provision, and through our regional and social media network.
1. Regional Sttategy
a. Regional Coordtnators (RC):
i. recruit to vacancies and apply for funding Eor further RCs
ih promote volunteering, regional acuvities, parent contacts and fundraising in there regions
b. Establish and support Happy Faces groups and Branches across the UK
2. Feeding equipment
a. Free starter pack of bottles and teats (including non MAM bottles) and information only packs
CLEFT LIP AND PALATE ASSOCIATION
(A COMPANY LIMITED BYGU~TEE)TRUSTEES' REPORTEOR THE YEAR ENDED 31 111ARCH 2014
3. Iuformation
a. Review and update a(I Information Products (in line with Informadon Standard), targeting key stages oftreatment and need
b. Update vrebsite with enhanced content and accessibihty
4. Adults
a. Deliver Adult Contact traming to create Adult Peer Support network
5. Volunteer
a. Volunteer strategy written and implemented to increase numbers, diversity and acttvities of volunteers
6. Feedback
a. Collect and act on feedback on our support services
IMPROVE the support, services and long term outcomes for people with cleft through longer-term strategic iniuatives
1. Establish Patient Votce project to support cleft teams to meet requirement of National Service Specification (NSS)
2. Devtse and deliver cleft awareness training for Health Professionals
3. Represent CLAPA at national and international meetings on cleft care and on spect6c protects
4. Conduct reactive and proactive campaigns based on issues raised by the CLAPA community through surveys, pogs,
Facebook, direct contact
5. Increase media engagement during Awareness week (target of 40 articles or mentions tn local tk nadonal press, radio
and TV)
CLEFT LIP AND PALATE ASSOCIATIONjcA COMPANY LIMITED BY GUARANTEE)TRUSTEES' REPORTFOIE THE )'EAR ENDED 3f J)rIARCH 2014
Financial Revieu
Figures m brackets are the hgures Eor the financial year 2012-13.
The Statement of Financial Activrues shows total reserves amounting to $303,302 (O11,903) with a net deficit of resources
for the year of $8,601 LE44,522) as disclosed in the Einancial statement. The degcit was due to planned investment of
CLAPA reserves on an unproved database. This was also the first year of the new designated Regional Fund, designed to
promote local activity across the UK, including those parts of the country that do not have their own Branches. The total
deficit includes a deficit of $4,300 on this fund tluough suppomng newly established Branches wluch have not yet had the
opportunity to Eundraise.
Voluntary income continues to uicrease with Donations and Legacies of $326,481 +258,058) and in 2014-15 the Trustees
have agreed to invest further in Trust and Crrant fundriusing to support the new Regional Coordinator project and to
increase unrestricted funds.
Dunng the year CLAPA. continued to use Restucted Funds from St James Place, Smdetrain, Cluldren in Need and the Big
Lottery Fund to provide regional services.
It is the policy of the charity that unrestricted funds wtuch have not been designated for a speci6c use should be maintained
at a level equivalent to nx month's expenditure. The Tmstees consider that reserves at this level will ensure that, in the event
of a signigcant drop in funding, they will be able to continue the charity's current activities while consideration is given to
ways in which additional funds may be raised. At the year-end reserves were 5.25 months, the Trustees have agreed tins is
acceptable and are monitoring the simation.
Disclosure of information to audiitors
Each of the Trustees has con6rmed that there is no information of which they are aware which is relevant to the audit, but
oE which the auditor is unaware. They have further congrmed that they have taken appropriate steps to identify such
relevant information and to establish that the audttors are aware of such utfonuation.
On behalf of the board of Trustees
M Russell(C rma )
Tmstee
Dated; Z sf'&~y~~
CLEFT LIP AND PALATE ASSOCIATION
STATEMENT QF TRUSTEES' RESPONSIBILITIES
The Trustees, who are also the directot's ot Cleft Ltp And Palate Assoctation for the purpose of company law, are responsible for
preparing the Trustees' Report and the accounts in accordance auth applicable law and Umted Kingdom Accounting Standanis (United
Kmgdom Generally Accepted Accomtting Practice).
d T t cp accounts for each financial year which gtve a true and fair view of the state of affairs of the
charity and of the incommg resources and applicanon of resources, iocludmg the income md expenditure, of the chatitable company tor
that year.
In preparing these accounts, the Trustees tre retinued to:
— select smtable accounnng policies and then apply them con ictently;
— observe the methods and pnnciples in the Chauues SORP;
—make judgements and estimates that me reasonable and prudent; and
prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operauon.
The Trustees are responsible fot keeping proper aecountmg records that disdose with reasonable accuracy at any thr e the finanoat
positioo of the chanty and enable them to ensure that the accounts comply with the Compmies Act 2006 and regulauon 8 of the
Chariues Accounts (Sco antI egulations . ey artl tI R gul . 2006 .Th are also recponstble for safeguarding the assets of the charity and hence for takmg
reasonable steps for the prevention and detection of fraud md other irregularities.
CLEFT LIP AND PALATE ASSOCIATION
INDEPENDENT AUDITORS' REPORT
TO THE MEMBERS OF CLEFT LIP AND PALATE ASSOCIATION
We have auihted the accounts of Cleft hip And Palate Association for the year ended 31 March 2014 sct out on page. 12 to 21. The
financial repocting framework that has been apphed in thar preparation is apphcable law and United ICIngdom Accounting Standards
(United Kmgdom Generally Accepted Accounung Pracnce).
Tlus report is made solely to the charitable company's members, as a body, in accordance auth Chapter 3 of Part 16 of the Compamcs
Act 2006 and the Charities and Trustee Investment (Scotland) Act 2005. Our audit vrork has been undertaken so that we might state to
the charitable company's members those matters we are reqmred to state to them in an auditors' repoct md for no other purpose. To the
fullest extent permitted by law, we do not accept or assume responsibiTity to anycme other than the charitable company and its members
as a body, for our audit work, for this report, or for the opnuons we have formed.
Respective responsibiTities of Tmstees and auditors
As explained more fully in the Trustees' Responubihrics Statement on page 14, the Trustee~, who are also the directors of the chantable
company for the pmpnses of company law, are responsible for the preparation of the accounts and for being satisfied that they give a
tme and fair view.
We have beet& appointed as auditor undetChapter 2 of Part 16 of the Companies Act 2006 aod section 44(1)(c) of the Charities and
Trustee Investment (Scotland) Act 2005 and report in accordance with regulations made under these Acts. Our responstbthty is to audit
and express an opimon on the accounts in accordance mth applicable law and International Standards on Audiung (UK and Ireland).
Those standards reqmre us to comply auth the Auditmg Pracuces IIoard's Etlucal Standmds for Authtors.
Scope of the audit of the accounrs
An audit involves obtaining evidence about the amounts and disclosmes in the accounts suffictent to give reasonable assurance that the
accounts are fisc from material misstatement, whether caused by fraud or euor. This includes an assessment of whether the accounting
pohcies are appropriate to the charitable company's circumstances and have been consistently apphed and adequatriy disdosed, thc
reasonableness of significant accountmg esumates made by the trustees; and the ovcmll presentauon of the accounts. In additain, wr.
read all the rinanctai and non-rinanctaI information in the Trustees' Report to identify material inconsutencies with the audited accounts
md to tdenuf'y any infonnanon that is apparently materially incorrect based on, or materially inconsistent anth, the knowledge acquired
by «s m the course of perfomung the audit. If we become aware of any appment material misstanments or. inconswtencics we consider
tbe implications for our report
Opiinion on accounts
In our opinion the accounts:
give a true and fau view of the state of the chautable company*s affairs as at 31 March 2014, and of its mcoming resources and
apphcanon of resources, including its mcome and expenditure, for the year. then ended;
have been properly prepared in accordance with Umted Kingdom Generally Accepted Accounting Pracuce: and
have been prepared in accordance with the Companies Act 2006, the Chanties and Trustee Investment (Scotland) Act 2005 and
regulations 6 and 8 of the Charines Accounts (Scotland) Regulanons 2006 (as amended).
Opinion on other matter prescribed by the Companiies Act 2006
In our opmion the information given in the Trustees' Report for the bnanual year for which the accounts are prepared is conwstent vnth
the accounts.
INDEPENDENT AUDITORS' REPORT (CONTINUED)
TO THE MEMBERS OP CLEFT LIP AND PALATE ASSOCIATION
Matters on nkhich we are required to report by exception
We have ootlung to report m respect of the following matters where the Companies Act 3006 requires us to report to you if, in om
OPtkttnkl'
adequate accountmg records have not bccn kept, or returns adequate for otu audit have not been recetved from brntches not
visited by us; orthe accounts are not in agreement with the accounting records and returns; or.
certain kfisdoskues of trustees' remunemtion specified by law are not made; or
we have not received all the information and explanations we require for our audit.
+(Qh~t c~Andrew Rich (Senior Statutory Auditor) ~for and on behalf of H W Fisher gr Company
Chartered Accountants
Statutory Auditor
Acre House1f15 Wigkstn Road
1 codonNW1 3RRUnited I&ngdk»u
fl.t,d. ..C..j!.O.I!f
CLEFT LIP AND PALATE ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIESINCLUDING INCOME AND EXPENDITURE ACCOUNT
I"OR TH% PAAR E'WIPAXP 31MARCH 2//I4
Notes
Incom' resources from enerated funds
Donauonc and lcgaoesrycuviues for generatmg funds
Investment mcome
Unrestdcted
218,943127,200
751
Designated
funds
24,1799,597
Restricted
83,359 326,481136,797
751
Total
2013
258,058112,569
569
346,894 33,776 464,029 371,196
Incoming resources From chantableactimties 5,475 60,632 64„290
Totalincoming resources 402,051 39,251 83,359 524,661 435,486
Costs of generating fundsCosts of generatmg donauong legacies
and Fundraising acuvtties 79,2S5 63,773
Chadtable activities
Involving and supportmg people affected byclefts and unproving servtccs 315,455 43,953 82,190 441,S98 406,004
Governance costs 11,000 10,231
Total resources expended 405,707 45,362 82,190 533,262 480,008
Net (expenditure)/Income for the year/Net movement iu funds (3,659) (6,111) 1,169 (8,601) (44,522)
Fund balances at I Apnl 2013 206,970 94,123 10,810 311,903 356,425
Fund balances at 31 March 2014 203,3II 88,012 11,979 303,302 311,903
The statement of finauuaI acttvities also comphes mth the requirements For an income and expmditure account under the Companies
Act 2006.
CLEFT LIP AND PALATE ASSOCIATION
BALANCE SHEET
ASA T31MAECH2014
Company Registratton No 05206298 (England and Wales)
Notes2014 2013
Fixed assets
Tankdble asset: 10 6,531 9,511
Current assets
Stocks
Debtors
Cash at bank and in hand
9,954
10,675
320,472
21,697
11,802
330,807
Creditorst amounts falling due within one
yern
341,101
(44,330)
364,306
(61,914)
Net current assets 302,392
Total assets less current liabilities 303@02 311,903
Income funds
Restucted herds 14 11,979 10,810
Unrestricted hards:
Destgoated funds 15 88,012
Other chantable funds 203,311 301,093
303,302 311 903
The accounts were approved by thc Board on ....... t./. ...../rh
Russdl (Chairman)
Trustee
CLEFT LIP AND PALATE ASSOCIATION
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 3I MARCH 2014
1 Accounting policies
1.1 Basis of preparation
The accounts have been prepared under the historical cost convention.
The accounts have been prepared m accordance with applicable accounting standards, the Statement of Recommended Practice,
"Accounnng and Reporting by Chantics", issued m hlatch 2005, the Chanues Act 2011 and the Compames Act 2006.
1.2 Iueoming resources
Grmts, uiduding grants for the purchase of 6xed assets are recognised m full iu the Statement of Financial Acumties ui the year m
wluch they are receivable. Any grants tcceived m advance are taken to income in future penods.
Voluntary mcome and donauons are mcluded in 6dl m the Statement of Financial Activines when receivable.
Intciest income is included when ~eceivable by the chauty.
Income kom commeccul acutnties is included in the period in which the chanty is entitled to receipt
1.5 Resources expended
Resources expended are mcluded m the Statement of Financial Acdvtties nn an accmals basis, mdusive of any VAT which cannot
be recovered. Certain expenditure u ihrectly attnbutable to spectgc activiues and has been induded in those cost categories.
Certam other costs, wluch are aunbutable to more than one activity, are apportioned across cost categones on the basis of an
estimate of the proportion of time spent by staff on rhose acuviues or some other reasonable basis.
Grants payable are indudcd in the Statement of Fmancial Actixaties when approved by the 'frustees aod agreed anth the rdevant
cxtcmal organisations.
1.4 Tangible fixed assets and depreciation
Tangible fixed assets arc stated at cost less depreciauon. Items costmg less than $500 are not capitalised. Depteciauon is promded
at rates mlculated to write off the cost less estimated residual value of each asset over its expected «scful hfe, as follows:
Futures, 6ttings & eqmpment 25% reducing balance
1.5 Leasing and hire purchase conunitments
Rentals payable under operating leases arc charged agamst mcome on a straight lme basis over the penod of the lessee.
1.6 Stock
Stock is valued at the lower of cost and net realisable value.
1.7 Pensions
The chanty operates a de6ned contnbuuons pension scheme. Contributionc are charged m the accounts ac they become payable in
accordance with the mles of the scheme
1.8 Accumulated funds
Restricted Funds me subject to speci6c condition. by donors as to how they maybe used. The purpuses and uses of the restucted
funds are set out in thc notes to the accounts.
Designated Eunds compose funds which have been set aside at tbc discretion of the Tiustees Eor speci6c purposes. Thc purposes
and uses of the designated funds are set out in thc notes to the account~.
CLEFT LIP AND PALATE ASSOCIATION
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED M MARCH 2014
2 Donations and legacies
Unrestricted Designated
hmds
Restricted
funds
Total
2014
Total
2013
Donations aod gtfts 218,943 24,179 83,359 258,058
3 Investment income
2014 2013
interest receivable 751 569
4 Incoming resources from charitable activities
Unrestricted
funds
Designated
funds
Total
2014
Total
2013
involving aud supportbtg people affected by clefts md
improving services 55,157 5,475 60,632 64,290
CLEFT LIP AND PALATE ASSOCIATION
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2014
5, Total resources expended
Staff Depreciation
costs
Other
coats 2014
Total
2013
Costs of generating funds
Costs of gcncrating donations, legacies and
fundraising acmdnes
17,998 80,664 63,773
Charitable activities
Involvin and su ortin e le affected b de s and un rovin sennces
Acfituues undectaken directly
Support costs178,779 2,017 97,047 277,843 225,975
57,328 106427 163 755 180 0291
Total 2,017 203,474 441,598 406,004
Governance costs 5,600 5,400 11,000 10,231
304,373 2,017 226,872 533,262 480,008
Governance costs indudes payments to the auditors of $5,400 (2013:$5,400) for audit fees 8r /nil for over sersoces.
Included within other costs of actiaaty costs undrunken rhrectly ts an amount of $17,771 (2013: $24,056) relaung to the purchase of
feeding eqmpment.
Costs of generaung donations, legacies snd fundraising acuvities includes expenses incmred in the pursuit of generatmg the mcome
included under both the donauons and lcgames aud the actisfines for generating funds income headings.
6 Support costs2013
Office costs
Staff costs
106,427
57,328
102,732
77,297
163,755 180,029
7 Governance costs2014 2013
Other governance costs compose:
Audit and accountaacy 5,400
5,400
CLEFT LIP AND PALATE ASSOCIATION
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31MARCH 2Q14
8 Trustees
None of the Tsustees (or any persons connected with them) received any remuneration during the year.
9 Employees
Nmnber of employees
The average monthly number of employees dunng the year was
Number
2013
Number
Fundratsing
Sale of feeding equipment
Support and mfonnation
Administrative
Employment costs 2013
Wages and salartes
Sacral secunty costs
Other pension costs
267,261
27,399
9,713
212,248
20,770
8,536
304,373 241,554
There werc uo employees whose annual emoluments were $60,000 or more.
CLEFT LIP AND PALATE ASSOCIATION
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31MARCH 2014
10 Tangible lixed assetspixtutes,
gttings dr
equipment
Cost
At 1 Aped 2013Additions
Dtsposals
25,464522
(13,740)
At 31March 2014
Depreciatron
At 1 April 2013On disposals
Chmge for the year
15,953
(12,255)
2,017
At 31March 2014
fqet book value
At 31 March 2014 6,531
At 31 March 2013 9,511
11 Debtors 2014 2013
Trade debtors
Other debtors
Prepayments and accmed income
1,793
6,508
2,374
911
6,483
4,408
10,675 11,802
12 Creditors t amounts faging due nrithin one year 2013
Trade creditors
Taxes snd socud security costs
Accrusls and deferred income
2446
7,676
34@08
11,110
6,402
44,402
44,330 61,914
CLEFT LIP AND PALATE ASSOCIATION
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2014
33 Pensiou anil other past-retirement beneht commicments
Defined contribution
Coutnhnnooa payable by the company foi the year 9,713 3,536
CLEFT LIP AND PALATE ASSOCIATION
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2014
14 Restricted funds
The mcome funds of the chanty mclude restricted funds comprising the fofiowmg unexpended balances of donations and gentsheld on trust for speafic purposes:
Balance at1 April 2013
Movement iu fundsIncoming Resourcesresomces expended
Balance at31March 2014
St James Place TmstJames McGowan ScholarshipCluldren in iNeed
Btg Lottery Fund GrantSmile TrainWessex branch
Other restricted fiurds Head Office
7,300
1,0002,510
4,897230
11,25940,77026,203
(4,897)(100)
(9 220)
(40,770)(26,203)
(1,000)
7,4302,039
2,510
10,810 83,359 (82,190) 11,979
James McGowan Scholarshrp we have been awarded $2,500 to train and support up to 15 Parent Contacts to provide local
support to people affected by deft hp and/or palate.
Chddren in iNeed: we have been awarded /39, 277 from BBC Cluldren m Need to run our children and young people's servtces forthe next 3 years. This will fund the Children aod Young People's Council (Ck'PC), and a series of Residential Weekends and
Fanuly Days across the UK. There is also a contrtbuuon to salaries for managing, admtmstering and delivering the services.
BIG Lotto' Fund Reaching Communitics wc have seemed funding of $284,881 from the Big Lottery Itund's Rcachmg
Commumties Programme to enable us to employ 3 Regional Coordinators over a 4 year pertod.
Big Lottery Fund Grant
Recetved in the year
Released from 2012/2013
Defeaed into 2014/2015
$49,187
$8,231
(LI 6,648)
Income for 2013/2014 $40,770
Smile Train: A grant has been aurarded to fund the salary of a regional co-ordinator for one year
Other Restricted Pundx Small amounts of funding are restrtcted by some branches for use m local projects.
CLEFT LIP AND PALATE ASSOCIATION
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31MARCH 2014
15 Designated funds
The income funds of the charity inriude the following destgnated funds winch have been set aude out of umesrricted funds by the
trustees for spectgc purposes:
Balance at 1April 2013
Movement m funds
Incoming Resourcesresources expended
Balance at MMatch 2014
Regional Fund
Regronal Coordmator Fund
60,00034,123
39,251 (43,545)
(1,817)55,70632@06
94,123 39,251 (45,362) 88,012
Regtonat Fund: An amount has been destgnated to fund regronal activities in the future. Thts money was previously held in
indhvidual Branch account
Regtonal Coorrhnator Fund: An amount has been designated to support the development of the Regtonal Coordmator project and
in parricular to support fundmg apphcations for the Regtonal Coordinator posts.
16 Analysis of net assets between fundsUnrestricted
funds
Destgnated Restncted funds
funds
Total
Fund balances at 31 March 2014 are represented by.
Tangtble Rxcd assets
Current assets
Crechtorst amounts fallutg due within one year
6,531
241,1'l 0
(44,330)
88,012 11,979
6,531
341,101
(44,330)
203,311 88,012 11,979 303,302
17 Commitments under operating leases
At 31 IVIarch 2014 the company had annual commitments under non-cancegable opemting leases as folloutn
Land and buildings2014 2013
Expiry date.
Within one year
Between two and Rve vears
15,200
35,075 15,200