For Police Stations across Gujarat State · For Police Stations across Gujarat State ... S G Road,...

Request for Proposal

Supply, Design, Installation,

Testing, Commissioning

And

Comprehensive maintenance

of IP based Surveillance System

For

Police Stations across Gujarat State

Bid Reference No. RFP/CCTV/HD/PS-Guj/2014/01

Published By:

Office of DG and IG of Police - Gujarat State,

Police Bhavan, Sector-18, Gandhinagar

Gujarat (INDIA)

of 114 IP based CCTV surveillance system for Police Stations across Gujarat State

Date: 02/03/2014

Dear Sir,

We invite your most competitive rates for Supply, Design, Installation, Testing, Commissioning

and Comprehensive maintenance of IP based Surveillance System for Police Stations across

Gujarat State, as per details mentioned below:

1 Nature of work

Supply, Design, Installation, Testing, Commissioning and Comprehensive maintenance of IP based Surveillance System for Police Stations across Gujarat State

2 Validity of offer 180 days from the date of opening of the tender

3 Last Date and Time for submission of bid online

01/05/2014, 15.00 Hrs. www.nprocure.com

4 Last date for submission of queries Before 03:00 PM on 13/03/2014

5 Pre-bid conference 11:30 AM on 18/03/2014

6 Duration of the Project 120 days

7 EMD to be addressed and submitted to DG and IG of Police - Gujarat State,

8 Tender Fees Rs. 5,000/- (Rs. Five thousand only) per cluster in favor of “DG and IG of Police - Gujarat State”

9 EMD

(in the form of DD/BG)

Rs. 2,000,000/- (Rs. Twenty lacs only) per cluster in favor of “DG and IG of Police - Gujarat State”

Scope of work shall be as per the enclosed RFP and Technical Datasheet.

Any clarifications/resolutions of the doubts must be sought at least one day before the pre-bid

conference.

http://www.nprocure.com/


The bidder shall be required to comply with the provisions of this Tender. Deviations, if any,

may please be separately enclosed along with the tender.

Please submit your offer online through www.nprocure.com

Please submit your most competitive prices in Schedule of Rates in your proposal through

www.nprocure.com

DG and IG of Police - Gujarat State, reserves the right to reject any or all tenders without

assigning any reasons thereof, also place order in full or part thereof.

For further, clarifications, if any, related to the scope of work, areas of work covered under the

scope herein above, job specifications etc., please feel free to contact the undersigned or the

Officer In-charge before submitting your bid:

Mr. N R Bhatt,

(n)Code Solutions, A Division of GNFC Ltd.

302, 3rd floor, GNFC Infotower, S G Road, Bodakdev, Ahmedabad - 380054

079 40007307

[email protected]

Expecting timely response and with good wishes,

For, DG and IG of Police - Gujarat State,




Table of Contents

1.0 Introduction and Instructions to Bidders _____________________________________ 8

2.0 General Requirements and Usage Criteria __________________________________ 19

2.1 Project Overview___________________________________________________________ 19

2.2 Basis of Design ____________________________________________________________ 20

2.3 Scope of Work _____________________________________________________________ 22

2.4 General Requirements ______________________________________________________ 30

2.5 Broad Details and requirements ______________________________________________ 31

2.6 Inspection and Tests ________________________________________________________ 32

2.7 List of Locations____________________________________________________________ 36

2.8 Cluster Wise District Distribution ______________________________________________ 37

3.0 Technical Specifications & Compliance _____________________________________ 39

4.0 Commercials __________________________________________________________ 54

5.0 Commercial Terms and Conditions & SLA ___________________________________ 62

5.1 Final Acceptance Certificate __________________________________________________ 62

5.2 Warranty _________________________________________________________________ 63

5.3 Pricing ___________________________________________________________________ 64

5.4 Payment Terms ____________________________________________________________ 65

5.5 SLA Objectives _____________________________________________________________ 66

5.6 Delay and Non-conformance penalty __________________________________________ 68

5.7 Indemnity ________________________________________________________________ 70

5.8 Force Majeure _____________________________________________________________ 71

5.9 Modification and Withdrawal of Bids __________________________________________ 72

5.10 Instruction to Bidders _______________________________________________________ 73


5.11 Termination for Default _____________________________________________________ 76

5.12 Schedule and Penalty clause for delay __________________________________________ 77

5.13 Special Terms and Conditions_________________________________________________ 78

6.0 Annexures ____________________________________________________________ 84


List of Abbreviations

Abbreviation Detail

(n)Code (n)Code Solutions – A Division of GNFC Ltd.

BOM Bill of Material

BoQ Bill if Quantity

CCD Charged Coupled Device

CCTV Closed Circuit TV

CE Consumer Electronics

CMOS Complementary Metal Oxide Semiconductor

CST Central Sales Tax

DD Demand Draft

DDNS Dynamic Domain Naming System

DHCP Dynamic Host Configuration Protocol

DNS Domain Naming System

EMD Earnest Money Deposit

FAT Final Acceptance Test

FCC Federal Communication Commission

FPS Frames Per Second

DG and IG Director General and Inspector General of Police

GoI Government of India

HTTP Hyper Text Transfer Protocol

I/O Input / Output

IP Internet Protocol

IP54/IP55….IP67Rating Ingress Protection

IPv4 Internet Protocol Version 4

IR Infrared

ISO International Standard Organization

IT Information Technology

JPEG Joint Photographic Expert Group

LED Light Emitting Diode

LOA Letter of Agreement

LoI Letter of Intent

MJPEG Motion Joint Photographic Experts Group

MP Megapixel

MPEG Moving Picture Expert Group

NEMA National Electrical Manufacturers Association

NTSC National Television Standards Committee

O&M Operation and Maintenance


OEM Original Equipment Manufacturer

ONVIF Open Network Video Interface Forum

PAL Phase Alternating Line

PAN Permanent Account Number

PBG Performance Bank Guarantee

PERT Program Evaluation Review Technique

PMU Project Management Unit

PoE Power Over Ethernet

PPPoE Point to Point Protocol over Ethernet

QoS Quality of Service

RFP Request For Proposal

SLA Service Level Agreement

SMTP Simple Mail Transfer Protocol

SNMP Simple Network Management Protocol

TCP / IP Transmission Control Protocol - Internet Protocol

UL Underwriters Laboratory

UPS Uninterrupted Power Supply

VAT Value Added Tax


1.0 Introduction and Instructions to Bidders

Home Department, Government of Gujarat, through DG and IG of Police - Gujarat State and

(n)Code as technical consultant, is in the process of setting up IP CCTV based Surveillance

System for Police Stations across Gujarat State.

The DG and IG of Police - Gujarat State, on behalf of Government of Gujarat, invites Request for

Proposal (RFP) from reputed and experienced Companies/Consortiums who have experience in

providing large scale solution and provide service support at scattered locations.

Important Dates:

Sr. No.

Events Date

1. Date of Uploading of RFP Document 02/03/2014

2. Availability of RFP Document for download From 02/03/2014 to

01/05/2014

3. Last date for submission of queries Before 03:00 PM on 13/03/2014

4. Pre-bid conference 11:30 AM on 18/03/2014

5. Last date and time of Uploading of Techno-Commercial Proposal and submission of Tender

15:00 Hrs, 01/05/2014

6. Last date and time of Proposal Submission in hard copy 15:00 Hrs, 01/05/2014

7. Date and time of opening of Pre-Qualification/Technical Proposal

To be announced later


8. Date and time of POC and Demonstration of proposed solution To be announced later

9. Date and time of opening of commercial bid To be announced later

1.1.1 Advice to the bidders

Bidders are advised to study this RFP document carefully before participating. It shall be

deemed that submissions of Bid by the bidder have been done after their careful study

and examination of the RFP document with full understanding to its implications. Any

clarifications/resolutions of the doubts must be sought at or before the pre-bid

conference.

Scope of work for existing requirement is divided in to four clusters. Bidder has to

comply all the prerequisite and requirement spelled out in this RFP. Selection of

bidder shall be based on following process:

1. Bidders shall submit the financials of each cluster separately as per the financial bid

format.

2. The lowest bidder for each cluster will be awarded the cluster.

3. More than two clusters may not be given to a single agency/bidder, however in the

situation where bidder is lowest in more than two clusters, bidder shall have right to

select any two cluster from the list of cluster where bidder is L1.

4. Other two clusters will be awarded to second lowest bidder (L2). Where L2 shall be

given the chance to meet the rate of the lowest bidder (L1) for the particular cluster.

5. If none of the bidder other than L1 is ready to accept the awarded cluster then it will

be awarded to L1.

6. If a bidder is refuses to accept the awarded clusters then the bid of that bidder will be

summarily rejected and the EMD shall be forfeited.

7. In case of any ambiguity or discrepancy decision of DG and IG of Police - Gujarat State

shall be final.


8. Buyer reserves the right to accept / reject any or all the bids without giving any

reasons.

1.1.2 Validity of the bid

The bid should be valid for 180 days from the date of opening of the financial bid.

1.1.3 Transferability of the RFP document

This RFP document is non-transferable.

1.1.4 Pre bid discussions, place, time and date:

At 11:30 am on 18/03/2014, at (n)Code Solutions, GNFC Info Tower, Ahmedabad.

1.1.5 Address at which the bids are to be submitted:

Executive Director,

(n)Code Solutions- A Division of GNFC Ltd.

301, GNFC Infotower, S G Highway,

Ahmedabad- 380054,

Gujarat (INDIA)

1.1.6 Last time and date for receipt of bid :

01/05/2014 at 15:00 Hrs

1.1.7 Earnest money deposit (EMD) (ANNEXURE - 10)

All bids must be accompanied by an earnest money of Rs. 2,000,000/- (Rs. Twenty lacs

only) per cluster in the form of DD/BG from a scheduled bank in India and shall be valid

for at least six months, in favor of “DG and IG of Police - Gujarat State, ”. Bidder has to

provide separate EMD for each cluster bidder wants to bid for; bidder has to mention

the name of the cluster on the envelope mentioning “EMD for ‘Cluster Name’”. All

separate EMDs shall be kept in on one envelope mentioning EMD for the Supply, Design,

Installation, Testing, Commissioning and Comprehensive maintenance of IP based

Surveillance System for Police Stations across Gujarat State Project. No interest shall be


paid on the earnest money under any circumstances. Bids without earnest money shall

be summarily rejected.

1.1.8 Pre-bid conference

(i) A pre-bid conference (PBC) shall be held as per clause no.1.1.4. In this RFP, tenderer

would address the clarifications sought by the bidders with regard to the RFP document

and the project. The bidders would be required to submit their queries to the tenderer

in writing as per the deadline mentioned in clause “Important Dates” in this section of

this RFP. Queries not submitted within this deadline will not be taken up at the PBC.

(ii) The eligible Bidders shall be allowed to attend the PBC, even if they do not have any

specific queries. No clarifications to any query after the PBC shall be entertained.

(iii) DG and IG of Police - Gujarat State, reserves the right not to respond to any/all

queries raised or clarifications sought if, in their opinion and at their sole discretion,

they consider that it would be inappropriate to do so or do not find any merit in it.

Nothing in clause no. 1.1.8 above shall be taken or read as compelling or requiring

tenderer to respond to any question or to provide any clarification. No extension to any

deadline referred to in this document will be granted on the basis or grounds that

tenderer should respond to any queries to provide any clarification. The response to the

queries shall be uploaded at www.nprocure.com .

1.1.9 Procedure for Submission of the Bid Offers prepared in accordance with the procedures enumerated below should be

submitted online at www.nprocure.com on or before the last date and time i.e.

01/05/2014 15:00 Hrs. The bidder should submit their bids in THREE parts i.e. Pre

qualification bid, Technical Bid and Commercial Bid in the form of documents. The

bidder shall also submit the pre qualification and technical bid in hardcopy in sealed

separate envelope in addition to commercial bid through e-tendering procedure. All

bids sealed individually should be kept in a separate sealed cover super scribed with

separate titles as specified below:-




“Pre-qualification bid for Supply, Design, Installation, Testing and Commissioning and

five years comprehensive maintenance support of IP based Surveillance System for

Police Stations across Gujarat State”, “Technical Bid for Supply, Design, Installation,

Testing and Commissioning of IP based Surveillance System for Police Stations across

Gujarat State” with 1 year warranty and 4 years comprehensive warranty and

maintenance support.

a. The bidder shall submit physical copy of Pre qualification Bid and Technical Bid, with the

title mentioned. The each bid should be in properly bound form with all pages

numbered. The language of the bid and all documents related to the bid must be

written in English language. If any document is in language other than English, then the

bidder is required to enclose a self attested translated English version of such

documents.

b. The bidder shall also submit the soft copy of Pre-qualification and technical bids on

separate CDs/pen drive in Microsoft Word or PDF format duly packed in the respective

envelopes.

c. All the documents viz. Pre-qualification and Technical Bid prepared as above are to be

kept in a single sealed cover super scribed with RFP Number, Due Date, Title and the

wording “Do not Open Before 01/05/2014“

d. The bidder has to respond in electronic format through e-tendering process as well as

physical hard copy in sealed envelope super subscribing “ DO NOT OPEN before

01/05/2014”

e. The bidder has to submit the commercial bid in hard copy too so that In case of any

eventuality or technical problems at e-procurement site and if the financial bid does not

open then in that case the hard copy of the bid shall be opened in presence of the

evaluation committee for determining the correct price.


f. Late bids: The cover should also indicate the name and address of the bidder to enable

the bid to be returned unopened in case it is declared “Late” by the DG and IG of Police -

Gujarat State, .

g. No bid will be considered unless and until each page of the bid document is duly signed

and numbered by the authorized signatory.

h. Prices should not be indicated in the Pre-qualification or Technical Bid, if found than it

may lead to disqualification of bid.

i. All the columns of the quotation form, Documents, Annexure etc. shall be duly, properly

and exhaustively filled in. All the documents shall be signed and stamped by authorized

signatory.

j. It is mandatory for all bidders to quote F.O.R. destination prices inclusive of all taxes i.e.

excise duty, freight, sales tax, octroi, insurance, customs, service tax, etc (Bidder shall

mention tax/duty/levies separately for each component). Any change in excise duty,

custom duty and service tax or any other levies/taxes announced by the Government of

India during the prevalence of the contract, then the same shall be applicable on

presentation of the proof during prevalence of the contract.

k. Price Bids determined to be substantially responsive will be checked by the DG and IG of

Police - Gujarat State, for any errors. If there is a discrepancy between the quoted rate

in figures and the quoted rate in words, the rate in words will take precedence.

Arithmetic errors will be rectified. If there is a discrepancy between the unit rate and

the total cost that is obtained by multiplying the unit rate and quantity, the unit rate

multiplied by quantity shall prevail and the total cost will be corrected unless in the

opinion of the DG and IG of Police - Gujarat State, there is an obvious misplacement of

the decimal point in the unit rate, in which case the total cost as quoted will govern and

the unit rate corrected. If there is a discrepancy between the total bid amount and the

sum of various costs, the sum of the various costs shall prevail and the total bid amount

will be corrected.


l. The amount stated in the Form of Financial Bid will be adjusted by the DG and IG of

Police - Gujarat State, in accordance with the above-mentioned point for the correction

of errors and, shall be considered as binding upon the bidder. If the bidder does not

accept the corrected amount of bid, his bid will be rejected, and the EMD shall be

forfeited.

m. Any omission in filling the columns of “units” and “rate” or pertaining to the

Taxes/levies, service tax as applicable etc., shall deemed to be treated as inclusive in the

total project cost.

n. All corrections must be duly signed by the Bidder.

o. Conditional bid will not be accepted.

p. Bidder must bid for the complete BoQ of each cluster.

1.1.10 Documents comprising the bids

Original bid proposal shall consist of the following:

(i) Sealed envelope containing the draft of Earnest Money as mentioned at clause no.

1.1.7.

(ii) The RFP document in original duly signed and numbered by the authorized signatory

on each page acknowledging the terms of RFP.

(iii) Sealed envelope containing the Pre-qualification criteria

(iv) Sealed envelope containing the Technical Bid.

1.1.11 Eligibility Criteria

The bidder should have past experience in implementing and developing large scale

CCTV applications and solutions, having relative experience to work with Government

Department/organizations, Plants, Buildings, Large Infrastructures, Private organizations

etc


The bidder must possess the requisite experience, organizational strength and

capabilities in providing the services necessary to meet the requirements as described in

the RFP document.

The bidder must demonstrate the technical expertise, experience, facilities, and

capabilities necessary to perform the work in a satisfactory manner.

Keeping in view of the complexity and volume of the work involved, the following

criteria are prescribed as Eligibility criteria for bidder interested in undertaking the

project:

The bidder must possess the technical knowhow and the financial strength that would

be required for successful implementation of the project and support services sought by

DG and IG of Police - Gujarat State, for the entire period of the contract.

The bids must be complete in all respect and should cover the entire scope of work as

stipulated in the bid document. Bidder has to visit locations before bidding, and has to

acquire full knowledge about locations and bidder has to know all technical feasibility

and requirements there on. On the submission of the bid, it shall be assumed that

bidder has understood the requirement completely and full knowledge about locations

and bidder knows all technical feasibility. For this purpose bidder should qualify the

following Eligibility Criteria:

a. The bidder should be a company registered and operating in India under the Indian

Companies Act, 1956 since last three years or earlier. (ANNEXURE - 5)

b. The bidder should be an established System Integrator being in this business for a

period of three years as on 31/03/2013.

c. The bidder must have overall turnover of Rs. 25 Crores for each of the last three

preceding years (2010-2011, 2011-2012, 2012-2013). The bidder must attach audited

accounts as supporting documents. Un-audited accounts will not be considered.

(ANNEXURE - 2)


d. The bidder should have completed similar projects total worth of Rs.10 Crores during

the last three years as on 31/03/2013 and out of which single order value must be

more than Rs.5 Crores. The bidder must furnish the details for the orders executed.

e. The bidder must provide a list of places where such systems have been installed by

him with their configuration and with the references, work order or purchase order

copies etc need to be submitted for verification. The bidder is required to provide

assurance to arrange for a visit at such place if the DG and IG of Police - Gujarat State,

needs to evaluate the performance of the installation. In case the site is not within

the country, the expenses to visit such places shall, be borne by the vendors.

f. The bidder shall submit net worth of the company as per Audited Annual report for

the last three financial years as on 31/03/2013.

g. The bidder must have on its roll at least 50 technically qualified professionals in the

area of Project Management / Electronics Security Systems / Surveillance System /

System Integration / Networking / Wireless / Maintenance and after sales support in

providing the services as on 31/03/2013 (Excluding contractual, temporary and

outsourced persons/workers) and minimum ten out of above shall be Project

manager and/or qualified Project Engineer specialized in similar projects (CCTV

Surveillance System Installation) and will be deputed in Gujarat. (Annexure – 8-A)

h. The bidder shall not be under a declaration of ineligibility for corrupt or fraudulent

practices or blacklisted with any of the Government agencies. (ANNEXURE -12)

i. The bidder should furnish valid commercial tax registration certificate, valid service

tax registration certificate and Permanent Account Number (PAN) issued by income

Tax department.

j. The bidder should submit valid letter from the OEMs confirming following:

(ANNEXURE - 4)

a. Authorization letter from OEM to participate in bid mentioning the (1


year OEM warranty + 4 Year Comprehensive maintenance support)

support from the date of FAT.

b. OEM letter confirming ‘Products quoted are not end-of-life for the

further period of 5 years from the date of FAT.

k. Support including spares, software upgrades shall be made available for next 7 years

l. All goods, components, products and ancillary services to be provided under the

Contract shall have their origin in source countries. For purpose of this clause,

“origin” means the place where the goods components and products are

manufactured from or from where the ancillary services are provided directly or

indirectly. (ANNEXURE - 6)

m. The bidder should have an office in any of the cities of the individual cluster. .

Address and contact details of the same should be provided along with company

details. However, if local presence is currently not available, the selected bidder must

give an undertaking for establishment of an office capable and equipped for

supporting services required for the project, in awarded cluster, within one month of

award of the contract. (ANNEXURE - 8). The team deputed for project execution must

avail security clearance from Police Department and also to submit the biometrics

along with photo, ID proof, address proof etc. to DG and IG of Police.

n. The successful bidder has to deploy one engineer for every 100 nos. of camera

installation at the respective local area office.

1.1.12 Technical bid

Technical bid shall consist of following:

(i) The bidder has to give comprehensive plan detailed project schedule (Bar chart/ PERT

chart), team structure, manpower positioning, implementation methodology, training

details, management of the project, list of Technology provider etc. in technical bid and

shall give an undertaking that the proposed outdoor surveillance system shall be


installed and commission and complete in all respect adhering to the requirements of

this RFP. (ANNEXURE – 10)(ANNEXURE - 9)

(ii) Plans for User Training for smooth transitions

(iii) Acceptance test plans

(iv) Technical Deviation if any

(v) Check list

1.1.13 Commercial bid shall consist of the following

Commercial bid shall consist of the following:

Bid prices should be duly filled, complete and digitally signed using digital signature

certificate (DSC) as per the price schedule on the e-procurement website

www.nprocure.com

The bidder shall also submit the commercial bid in hardcopy in sealed separate

envelope mentioning “COMMERCIAL BID FOR CCTV FOR POLICE STATIONS - Do not open

before online commercial opening date ” in addition to commercial bid through

etendering procedure. In case of any eventuality or technical problems at e-

procurement site and if the financial bid does not open then in that case the hard copy

of the bid shall be opened in presence of the evaluation committee for determining the

correct price.



2.0 General Requirements and Usage Criteria

2.1 Project Overview

The broad scope of the project is to install IP CCTV cameras at different Police Stations to

have basic surveillance need in place.

There will be majorly two type of Police Stations i.e small and big; depending on the same the

solution is categorized into two categories i.e CCTV Solution for tentative 08 Cameras and

CCTV Solutions for 14 Cameras. Area of the surveillance would be Main entry/exit gate of

Police station, Male & Female Lockup, complaint register interface, citizen service interface,

clearance, license, Passport verification and other such vital places in and around police

station

Recording shall be done at each respective police station in local recording setup. Bidder has

to ensure that entire system shall be capable enough to transmit live video feed to remote

locations through bandwidth/internet connectivity/available BSNL/GSWAN connectivity.

Audio functionality too shall be made available in cameras to record audio interaction

between officials and public. Bidder has to make necessary arrangement to ensure the audio

recording from each camera.

The broad scope of the project is to install CCTV cameras and relevant components at the

various police stations for surveillance of ongoing activities.

The bidders has to provide the complete solution including servers, storage, , Video

Management Software, network accessories, electric and electronic components and sub

components, required cabling for each police station which can be capable enough to

integrate all the locations covered under this project and other similar projects of other

Government Departments of Gujarat State, .


2.2 Basis of Design

For the above stated requirement of the project, three different types of cameras have been

designed for different location.

1 MP fixed Camera with Audio and IR (For Male/Female Lockup)

1 MP fixed Camera with Audio (For complaint register interface, citizen service

interface, clearance, license, passport verification and other such areas)

1 MP Bullet Camera with Audio and IR (For Entry/Exit Gate)

Each Police Station shall have one of the following CCTV Solutions:

CCTV Solution with 08 Cameras

CCTV Solution with 14 Cameras

The other required components at each Police Station will be.

Server with storage for 30 days

Video Management software with local and remote viewing facility

42” LED for monitoring

1 KVA UPS with 30 minute power backup

Required cabling, power supplies etc

Other Accessories, components and sub components to make complete system live

Dismantling of the existing CCTV setup and to be reinstalled at the locations as per

respective Police official’s instruction, if there any.

All the IP cameras at each location shall be connected to server through switch and CAT 6 cable.

The same cable shall transmit video as well as power from PoE (Power on Ethernet) switch as all

cameras are PoE based.

Suggested CCTV solution should support the required number for IP cameras and storage of all

the cameras for up to 1 month. Bidder has to calculate the required storage capacity


considering the requirement of recording for each camera at full FPS and full resolution for 30

days.

Tentative Layout for Camera Positions

The below mentioned drawing is tentative and to conceptualize project requirement, the

camera locations and quantity may vary depending on the size and design of the Police

Stations.


Locations broadly included in the project:

Sr. No Location Camera Type

1 Male Lockup 1 MP fixed Camera with Audio and IR

2 Female Lockup 1 MP fixed Camera with Audio and IR

3 Complaint register interface 1 MP fixed Camera with Audio

4 Citizen service interface,

clearance, license, passport verification

1 MP fixed Camera with Audio

5 Main Entry 1 MP Bullet Camera with Audio and IR

6 Main Exit 1 MP Bullet Camera with Audio and IR

The above mentioned locations are tentative and may vary as per the Police

Station’s design

2.3 Scope of Work

Scope of work includes Supply, Design, Installation, Testing and Commissioning of IP based

Surveillance System for Police Stations across Gujarat State.

Supply, Design, Installation, Testing and Commissioning of all project deliverables as per

requirement in BOQ

• Site Acceptance Test

• Final acceptance test and Go-live

• Training


• O&M for 5 years (1 year OEM warranty + 4 Year Comprehensive maintenance ) including

all spare parts support of all hardware, software, equipments, accessories, electrical

wiring, software etc.

The minimum specified scope of work to be undertaken by the bidder is to be performed as per

the specifications and conditions mentioned in the different parts of this document, any further

amendments issued in this regard and the contract to be signed by the successful bidder

subsequently.

System requirement

For the above stated requirement of the project, three different types of cameras have been

designed for different location.

Fixed IP Cameras etc. are required to be installed at respective locations along with all the

necessary components to make a complete functional open IP based CCTV system. Types of

camera included in the scope are majorly Bullet Camera with IR and Audio (For Entry/Exit Gate),

Fixed Camera with IR and Audio (For Male/Female Lockup), Fixed Camera with Audio facility

(For complaint register interface, citizen service interface, clearance, license, passport

verification etc.) Please note that the solution should be equipped with audio recording

facility

Bidder shall ensure the quality installation of:

• IP based CCTV Camera with all required accessories

• Power Supply

• Storage for 30 days

• Camera Monitoring, Controlling, Server, VMS

• Viewing and Monitoring facility

• 24 x 7 recording

• Required cabling and Conduting

• Other components and subcomponents


• Future Expandability and Integration with ONVIF compatible Devices, Equipment,

Hardware and Software

• Integration with other projects having ONVIF platform as and when required / asked for.

• Bidder has to ensure that proposed solution should have remote connectivity facility.

Connectivity / bandwidth shall be provided by department through

GSWAN/BSNL/Dongle/Other network provider. Bidder has to ensure and arrange for all

required components to establish the connectivity between respective police station to

District/City Control Room

• The requirement mentioned in this RFP calls for a complete working system and not

components thereof. Bids must be complete with all equipments and required accessories

along with necessary power systems including standard Un-interrupted Power Supply for the

entire equipments, video connectors, patch cords, patch leads, mounting and fitting hardware,

plugs, sockets and any hardware/software, etc. as required for complete installation of the

System under this contract. The minimum suggestive technical specifications including

suggestive Bill of Material is given in this RFP

• For power backup the bidder shall provide UPS with backup at all the locations as mentioned

in the RFP.

• The System should facilitate viewing of live and recorded images and controlling of all the

cameras by the authorized users. System should provide interoperability of hardware,

operating system, software, networking, printing, database connectivity, reporting, and

communication protocols

• The feed should go to the respective local Control Centre where the LED screens shall be

installed for viewing and suitable VMS and server for recording, database and applications.

• The project management of all the components’ of the entire system shall be as per the terms

and conditions mentioned in the RFP.


• Supply, installation, testing and commissioning of requisite hardware and software to connect

to the control centre with locations mentioned in this RFP

• The bidder for successful completion of project shall provide the poles, fixtures, fittings etc

required for each location. All the fittings, wiring and cabling should be as per industrial

standards and not left open.

• Vendor will be responsible for earthing, digging, filling and ensuring to make the site to its

original condition after supply and installation of poles, housing, any additional fixtures,

equipments etc. The bidder shall also abide by the rules / provisions of respective local

authorities in this regard.

Scope of Supply

(i) The successful bidder shall supply all hardware which includes IP CCTV system, cameras,

hardware, server, VMS, related networking and software component and sub component as

per specifications and configurations mentioned in this RFP.

(ii) Further, the successful bidder must not bid/supply any equipment that is likely to be

declared end of life/sale within seven years from the date of FAT. The bidder would be required

to replace all such equipment with latest and at least of equivalent configuration.

(iii) Fixed Cameras (and their lens), Server, storage and other equipments as mentioned at BoQ

should be from reputed and approved manufacturer which can be integrated to any other

manufacturer having ONVIF supported Hardware-Software.

(iv) All the passive components need to be of the reputed and approved make across the entire

sites.

(v) The successful bidder shall be responsible for end-to-end implementation of CCTV System at

all the locations covered under this RFP. The bidder shall quote and provide any item(s) with

latest make and model which is required for successful implementation but not asked in the

RFP. The expenditure for such item(s) shall be borne by the bidder.


(vi) The bidder shall supply all the installation material/accessories/ consumables necessary for

the installation of the systems.

(vii) The successful bidder shall provide patches and updates of all the materials like OS,

firmware of products, software, VMS free of cost for 5 (Five) years after FAT for the items

quoted under this project.

(viii) The required networking equipment shall be provided by the bidder at each location.

Operating Condition

Reliability: The proposed equipments must be designed to cater for 24-hours round-the-

clock operation.

Maintainability: The bidder has to maintain 99.0% uptime for entire system. This uptime is

exclusive of regular maintenance. The minimum down-time for all the components, factors

such as ease of replacement, mean-time-to-repair (MTTR) has to be incorporated in the

system design and proposal and the same to be submitted. The system will be maintained

using the “Help Desk” software with recording facility ( The software shall be provided by

the bidder). The system should show the complaint status live and tickets / reports / logs /

event report will be generated from the software for monitoring of the maintenance / fault

duration. The SMS with ticket number should reached to the respective official, who has

registered the complain, once complain is resolved. If repeated again should be resolved

urgently. Manpower per cluster to be provided by the bidder for complains tracking and

resolving the issues.

Security: System is directly related to law and order, Surveillance, VIP, VVIP security. System

should be fully secured so that system can’t be hacked or compromised by anybody in any

circumstances.

Upgradeability: Each part of the system produced should be modular and easily re-

configurable and upgradeable. The system should be based on an open system concept.


Electromagnetic Compatibility: The IP Interoperability and Collaboration System shall be

able to operate without any complication due to any electromagnetic interference exists in

or between sub-systems.

For smooth handing over/transfer of the system at the time of expiry the contract the

bidder has to submit all the relevant documents, working status (at the time of handing

over), detailed diagrams and drawings (Software, Hardware, Network Components, Field

Equipments, Components and subcomponents etc used in the project) and also ensure that

the entire system shall be fully functional.

Scalability: The bidder has to ensure that the system should be capable of accommodating

future expansion in project if any.

Scope of Installation, Commissioning and System integration

(i) The scope of installation, commissioning and system integration shall mean to install,

configure and integrate the following (but not limited to), adhering to essential security

measures.

a) Carry out installation of active components, passive components and accessories supplied as

per standards for successful integration and implementation of the systems at each site

connected under this RFP.

b) Configuring and fine-tuning of subsystems to achieve overall optimal network performance

and highest security.

c) The components to be supply, install, and configure shall include but not limited to:

Video Surveillance Systems

Fixed cameras

Laying of power, data and video cables and related electronics and establishment of the

IP camera network.

Storage, Servers, Switches, VMS and other networking equipments including OS,

Firmware, Antivirus etc.


Installation/Erection of mast/poles, junction boxes etc if required

Testing and Commissioning

Provide complete working system as mentioned in this RFP

d) All patches and updates shall be provided by the successful bidder during the tenure of the

contract.

(ii) Carrying out all general tests such as physical test on delivery, pre-installation checks to

ensure correct implementation and connections, completeness of system documentation etc.

(iii) The successful bidder shall not cause any damage to Government buildings / other premises

/ property, if any damage occurs, the successful bidder will perform restoration. Trenches,

path/road cutting, etc. will be back-filled and restored to the original condition immediately

after laying of the conduit/cable/erection of mast etc. The successful bidder if required shall

also plug conduits and entrance holes with suitable sealing material, where the cable has been

laid.

(iv) The system shall be subjected to inspection at various stages. The successful bidder shall

follow all safety regulations and practices.

(v) Bidders shall spell out various tests that are being proposed to be carried out for

demonstrating the functionality of the solution.

(vi) The Successful Bidder shall provide warranty for all the components including hardware,

software, equipments, accessories etc. as per RFP for a period of Five years from the date of the

issuance of Final Acceptance Certificate.

(vii) The requisite connectivity shall be arranged by DG and IG of Police - Gujarat State, . The

successful bidder shall be responsible for the commissioning to make the system fully

functional.

(viii) Electrical works:


a) Electrical cabling up to the equipment to be installed at each location etc, as the case may

be, shall be the responsibility of the successful bidder.

b) Carry out installation and configuration of the electrical components as per the IS-Standards.

c) The quantity of passive items if any shall be verified by the concerned official at each site.

IP Based Surveillance

The system shall facilitate viewing of live and controlling of all cameras by authorized user. The

surveillance shall be purely IP Based. The feed should go to the central location for monitoring,

archiving and storage. The Project Management and Project Execution Schedule of all the

components’ of the entire system as per the terms and conditions laid in various sections of the

RFP, is also to be provided by the bidder. The retrieved video should have date/time/camera

name stamped.

Data Privacy

All created, stored, database, processed, achieved etc data will be the property of DG and IG of

Police - Gujarat State. The proposed system should be tamper proof. The video should be

generated with tamper proof Date/Time/Camera location stamped and watermarking. The

bidder has to ensure that the video clips should be acceptable by any court.

The data must not be used/transfer in any format without written permission /authorization

from authority of DG and IG of Police - Gujarat State, .

Scope of Training

Detailed training shall be arranged for officials of DG and IG of Police - Gujarat State, up to the

satisfaction level. Hand holding period for understanding operation and management of

equipment/infrastructure to officials at each installation location and shall be mandatory so

that DG and IG of Police - Gujarat State, , officials can handle the equipment/infrastructure

efficiently, once the project management period is over. (Annexure 11)

Scope of Acceptance Testing


All the functionality, features and configuration relevant to this project shall be documented

and demonstrated by the successful bidder to the DG and IG of Police - Gujarat State, /(n)Code

for consecutive 5 (five) days. System shall run successfully, without any bug to get Acceptance

Certificate.

2.4 General Requirements

a) Equipment, devices and materials used should be as per Industry standards.

Workmanship, Installation, Commissioning of all the hardware / software should be as per

industrial standards.

b) Care is to be taken considering maintenance of various systems and necessary provisions

shall be made at desired places for sub systems.

c) Usage of materials as mentioned is to be strictly adhered to.

d) Skilled manpower is to be deployed during project implementation under trained

supervisor at site.

e) Bidder shall provide manpower as and when needed by DG and IG of Police - Gujarat

State, for the timely execution of the project.

f) Wherever possible efficient layout, usage of trays, necessary accessories and bends etc

should be used and work shall be completed on time at all stages of the Project.

The response to RFP must include/ensure the following:

I. Detailed description of materials proposed in accordance with the requirement

statement

II. Compliance to all the Technical Specifications / makes / etc. spelt out in this RFP

must be ensured

III. Comprehensive Bill of Quantity with identification numbers, sizes, specifications and

quantity for materials to be used must be provided

IV. Wherever required design/layout should be provided for each section


V. Bidder must provide project scheduling (PERT chart) along with brief explanation of

each phase, project methodology, execution steps etc.

VI. Bidder must provide write-up, pictures etc as documentary proof of quality work

executed

VII. Any special skill, list of tools or other important information may be provided, which

can explain qualitative expertise of the Bidder for this project

2.5 Broad Details and requirements

Bidder shall carry out supply, installation, testing, commissioning of all systems and subsystems

as per the National and International standards, the best industry practices and Vendor’s

standard practice/documentation and recommendations. The bidder has to take care of

transport, lifting and shifting of all the equipments at the respective sites.

1) Bidder shall carry out the work including necessary co-ordination with respective

department for the installation of CCTV Based Video Surveillance Project :

a) The Bidder should ensure that the work is carried out by using material from

manufacturer of repute and approved make.

b) The Bidder and his OEM shall work in coordination to resolve the issues related to

interoperability problem with any equipment/solution during the implementation of the

solution.

c) While bringing the equipment, ensure customer assets are not damaged due to usage of

any equipment during installation. Bidder shall be responsible to do the needful to make

the site into its original condition if any such incident happens.

2) The Bidder should supply all necessary accessories required to install the various

subsystems to commission and integrate the equipment/solutions for CCTV Based Video

Surveillance Project.

3) The Bidder along with DG and IG of Police - Gujarat State, shall conduct the inspection and

testing of all installed equipments / materials at the time of delivery and after

implementation and commissioning


4) The warranty shall be comprehensive in nature i.e. shall include components replacement/

repairing of material, equipments / solution, software free of cost and all expenses incurred

on the replacement /repairing/standby shall be borne by the Bidder

5) The terms and the time period of the warranty should be as per the specifications given

separately under the heading of “Warranty”. The warranty on equipments would be original

OEM warranty for 5 (Five) year (1 year OEM warranty + 4 Year Comprehensive maintenance

support) from the date of FAT.

6) Timely availability of the materials at site shall be ensured and the work is to be carried out

by skilled manpower.

7) Bidder shall provide list of desired spares and ensure availability of service support at least

for the next 7 (seven) Years within the country. Bidder shall provide information and

organization set up for the spares and service support offered by them wherever applicable

8) The Bidder shall provide all Software and Hardware purchase in favor of DG and IG of Police

- Gujarat State, with unlimited licenses.

9) The Bidder shall clearly describe what other technical services, assistance, training or

support will be provided to DG and IG of Police - Gujarat State, and other participating

entities to deploy the proposed solution.

10) Training shall comprise of surveillance Equipments Installation, Configuration, operation

and maintenance. The training shall be provided at Buyer’s location. Bidder shall provide

proper training and hand holding to customer.

11) The Bidder should have their Sales and Service arrangement to be able to provide Offsite /

Onsite 24 X 7 hours support to DG and IG of Police - Gujarat State,

2.6 Inspection and Tests

i. The inspection and tests shall be conducted at the installation premises. The Bidder /

OEM shall provide all necessary facilities and equipments including access to drawings,

architecture, programming manual, software etc required to carry out such tests.

ii. The Bidder shall provide inspection and testing procedures manual including QA Policy

and Procedures for the equipment before the delivery. This inspection procedure should


be provided to DG and IG of Police - Gujarat State, before the delivery of all the

equipment.

iii. The Bidder shall provide the following things as minimum before the delivery of the

Equipment.

Factory test reports

Identification of the equipment being delivered

Bill of Quantity along with detailed specifications and quantity

All the documentation in hard/soft copy, required for the successful

installation and commissioning of the equipment for the project.

iv. The material should be checked through EQDC, Gandhinagar along with Quality tests

before dispatching to site. The list of the materials to be checked through EQDC will be

provided to successful bidder.

v. On site Test shall include testing of all equipments for the acceptance level of various

parameters for system reliability, availability and maintainability and performance as per

the standards mentioned in this RFP. The Bidder shall broadly include/submit a

comprehensive write up to cover the performance test as proposed to be conducted.

The intent of the performance shall be to demonstrate that the proposed system

performs all the functions as indicated in the specification sheets correctly and reliably

and as per the requirement mentioned in tender.

vi. The write up/ procedure for performance test shall be subjected to DG and IG of Police -

Gujarat State, approval. The availability tests shall include all reasonable exercises with

which the combination of equipment and software can be expected to perform in actual

usage.

vii. Issuance of certificate of Inspection before the commencement of work.

viii. Inspection Tests for Components:

a) Confirm on the components with the Packing list and Purchase Order

b) Check for internal/ external damages


c) Check for appropriate power conditions

d) Verify if the equipment and accessories are as per the list provided by the

Bidder

e) Demonstration of working conditions of equipment’s Functionality

ix. Inspection Tests for completely integrated system:

a) Physical inspection

b) Verification of contents as provided by the Bidder in response to this RFP

c) Verification of documentation as provided in softcopy and/or hardcopy

format

d) Demonstration of the proper functioning of all devices to be deployed as per

the specifications singly and also collectively

There will be a proof of concept the proposed solution at the location

decided by Department before opening the commercial bid. The cost for the

same to be borne by the bidder. Tests shall be carried out as per applicable

material standards and specifications.

x. Post Implementation

Integrated Test Plans should include the followings as minimum:

Should any inspected or tested equipment/solution fail to conform to the specifications,

DG and IG of Police - Gujarat State, may reject it and the Bidder shall replace the

rejected goods or make all alterations necessary to meet the requirements of

specifications, free of cost to DG and IG of Police - Gujarat State, within one week.

The Bidder shall also furnish the reference documents/standards etc.

In case the equipment is assembled at the time of commissioning then these

equipments shall be tested post implementation of the equipment/solution.

xi. MAINTENANCE:

The material supplied shall have warranty of 5 (Five) years (1 year OEM warranty + 4

Year Comprehensive maintenance support) from the date of Final Acceptance Test.


Warranty involves comprehensive maintenance and repairs of material for the

installed material, including free of cost replacement of parts, consumables if any,

modules, sub-modules, assemblies, sub-assemblies, spares, to make the system

operational.

xii. Manufacturer’s Technical Data

Manufacturer's performance data, certified factory drawings of apparatus giving full

information as to capacity, dimensions, serial number, materials and all information

pertinent to the adequacy of the submitted equipment shall be submitted for approval.

Manufacturers’ names, sizes, catalogue numbers and/or samples of all materials shall be

submitted for approval.

Submittals and drawings should, as far as possible be complementary so that drawings

and submittals can be crosschecked.

Requirements for equipment submitted for approval must be accompanied by relevant

drawings, technical data, catalogues and samples. Where data certified drawings or

other required information is not available until after orders have been placed, DG and

IG of Police - Gujarat State, will give provisional approval until all requested drawings

and information have been supplied to the DG and IG of Police - Gujarat State, and

approved by him. It is Contractor's responsibility to ensure that all necessary

information is communicated regularly to the DG and IG of Police - Gujarat State, in

accordance with the progress of the work.

xiii. Proprietary Materials

Proprietary materials to be used in the works, shall, when brought to site be got

inspected by the DG and IG of Police - Gujarat State, .

Proprietary materials brought to site shall be stored as per recommendation of the

manufacturer and as directed by the DG and IG of Police - Gujarat State, .

The Contractor shall, on demand, produce any document / proof of purchase in respect

of the supplies, to the DG and IG of Police - Gujarat State, .


The Contractor shall ensure that the materials are brought to site in original sealed

containers/ packing bearing manufacturer's markings.

xiv. COMPLETION SCHEDULE:

The contract execution shall be on the detailed BOQ basis and timeline from the date of

issuance of Purchase/Work Order or Letter of Intent (LoI), whichever is earlier, will be 120

days. The participating vendor has to furnish the PERT Chart for the project along with the

tender documents.

Please take a note that bidder has to take care of all the material and its storage. Police

Department will not be responsible for any loss/damage/breakage of any part before

installation.

2.7 List of Locations

As per Annexure 18

2.8 Cluster Wise District Distribution

Presently approximate 610 Police Stations are going to be covered in this project. All the Police Stations have been divided into four

clusters. The clusters and their distribution are as follows:

Ahmedabad, Gandhinagar Range and Western Railway

No. of Police Stations

Rajkot, Junagarh Range and Western Railway

No. of Police

Stations

Vadodara, Surat Range and Western Railway

No. of Police

Stations Border Range

No. of Police

Stations

Ahmedabad City 48 Rajkot City 12 Vadodara City

19 Kutch East - Gandhidham

14

Ahmedabad Rural 21 Rajkot Rural 24 Vadodara Rural

22 Kutch West - Bhuj

22

Anand 19 Jamnagar 24 Bharuch 23 Patan 16

Kheda – Nadiad 19 Surendranagar 19 Narmada 7 Palanpur (Banaskantha)

28

Gandhinagar 15 Junagadh 28 Panchmahal - Godhra

18

Mehsana 19 Amreli 21 Dahod 14

Sabarkantha 24 Porbandar 11 Surat City 26

Railway 8 Bhavnagar 28 Surat Rural 12

Railway 5 Valsad 13

Ahwa - Dang

5

Navsari 11


Tapi - Vayara

8

Railway 6

Total Police Stations

173 172 184 80

3.0 Technical Specifications & Compliance

1MP (720P) Fixed Outdoor Camera with Audio [ for Citizen Interface Areas ]

Specifications Compliance (Yes / No)

Deviations (If any)

Image sensor 1 / 3” CCD / CMOS sensor (720p)

Electronic Shutter

1 to 1 / 8000 s

Min illumination/ light sensitivity (Color)

0.5 lux (30 IRE, F 1.2)

Min illumination/ light sensitivity (B/W)

0.1 lux (30 IRE, F 1.2)

Varifocal Lens 2.8 to 12mm

Wide Dynamic Range

Required

Backlight Compensation

ON/OFF

IRIS DC or Automatic

FOCUS Automatic / Manual

White Balance Automatic / Manual

Frame Rate 25/30 FPS for 1280 x 720 to 320x180

Video

Day and Night functionality

Automatic, Color, Mono

Max video resolution

720p (1280 x 720)

Video Streams Individually configurable 02 video streams (H.264, MJPEG, JPEG)

Intelligent Video

Motion detection, tamper detection

Privacy Mask 4 Zones or more


Compression

MJPEG Required

H.264 Required

MPEG-4 Required

Audio

Audio support

Required

Audio Compression

G.711 or better

Two-way audio

Required

Input / Output

01 IN and 01 OUT

Network and Interface

Interface RJ-45 for 10/100 base-T Ethernet

I/O Port 01 IN, 01 OUT

Upgrade Through web browser , online, firmware upgrade

Network Protocols support

Compatible with TCP/IP, HTTP, ICMP, PPPoE, DDNS, DHCP, UDP, DNS, SMTP, RTP, RTSP, SNMP protocols

Compliance ONVIF

Application programming interface

Open API preferable

Security

Password Protection

Required

HTTPS encryption

Required

IEEE 802.1X Required

General

IR Source Inbuilt (Preferable) / External

Operational temperature °C

0°C to 50 °C

Humidity 0 to 80% RH non-condensing

Power PoE, AC24V/ DC12V, 100- 230VAC

Certifications CE , FCC , EN / UL

Housing IP 66 grade outdoor housing


1MP (720P)Fixed Outdoor Camera with IR and Audio [ for lockup area ]


Deviations (If any)


Electronic Shutter 1 to 1 / 8000 s


0.5 lux (30 IRE, F 1.2)


0.1 lux (30 IRE, F 1.2)


Wide Dynamic Range Required

Backlight Compensation ON/OFF





Video



Max video resolution 720p (1280 x 720)


Intelligent Video Motion detection, tamper detection


Compression

MJPEG Required

H.264 Required

MPEG-4 Required

Audio

Audio support Required

Audio Compression G.711 or better

Two-way audio Required

Input / Output 01 IN and 01 OUT








Compliance ONVIF


Open API preferable

Security

Password Protection Required

HTTPS encryption Required


General


0°C to 50 °C




Housing IP 66 grade outdoor Housing

1MP (720P) Bullet Fixed Outdoor Camera with IR and Audio [ for entry/exit ]


Deviations (If any)


Electronic Shutter 1 to 1 / 8000 s


0.5 lux (30 IRE, F 1.2)


0.1 lux (30 IRE, F 1.2)


Wide Dynamic Range Required

Backlight Compensation ON/OFF





Video



Max video resolution 720p (1280 x 720)


Intelligent Video Motion detection, tamper detection


Compression


MJPEG Required

H.264 Required

MPEG-4 Required

Audio

Audio support Required

Audio Compression G.711 or better

Two-way audio Required

Input / Output 01 IN and 01 OUT







Compliance ONVIF


Open API preferable

Security

Password Protection Required

HTTPS encryption Required


General


0°C to 50 °C

IR Source with 20 Mtrs distance

Internal (Preferable) / External


Mounting accessories IP 66 Outdoor



Housing IP66 grade outdoor housing

Video Management Software

Sr.

No.

Specifications Compliance

(Yes/No)

Deviation

(If any)

1. The system should be easy to install, learn, operate and


manage:

The VMS shall have rich user interface that provides one-click

access, drag-drop, context menu, shortcut keys, customizable

GUI etc to enhance operational efficiently in daily tasks and

maintenance. The VMS shall have ability to respond fast and

shall be applicable to all processes, functions, features, and

screens of a video management system.

2.

Simple, clear documentation including User Guides (how to

use the product) and Technical Reference Manuals (quick

reference on functions and procedures) shall be submitted

3.

Smooth software upgrade path for support of new devices,

drivers and operating systems. System should be able to

implement software upgrades without requiring all hardware

components to be reconfigured.

System should provide Database Server Redundancy options,

Camera Server Redundancy options, and automatic fault

tolerance for robust system uptime and Distributed database

and video storage.

4.

Recording Server :

The System shall not restrict the number of recording

servers

Shall support dual streaming

Shall allow each stream to be viewed independently by

client viewer.

Recording from connected cameras shall be stored in

individual databases.

Shall support multiple storage formats

5. Support for Motion Exclusion Zones to enhances optimized

recordings and storage.


6. Customizable recording retention period for specific camera,

group, area etc.

7. Remote Users : Should support remote users via

network/web browser/client software

8. The VMS shall have Electronic Image Stabilization feature

9.

The VMS shall have ability to easily install, configure, modify,

search and remove surveillance devices with automatic

discovery of IP devices.

10.

The VMS shall have ability to logically group devices based on

installation location, device type, configuration type or any

other predefined rules.

Individual cameras/devices should inherited rules from parent

group/subgroup.

11. The VMS shall have ability to search and view device(s) based

on standard criteria like ID, Name, Location, Group, Type etc.

12. The VMS shall have ability to enforce access privileges (View

/Add /Edit/ Remove) to device(s) or group(s).

13. Automatic firmware updates notifications and wizard driven

installation.

14.

The VMS shall have ability to configure multiple steams with

different quality parameters e.g. Codec (H.264, MPEG, JEPG) ,

resolution, frame and bit rate etc.

15. Setup Virtual matrix/ video wall with customizable rules and

priorities.

16.

Basic recording options [Full, Scheduled recoding , Motion

detection recording , external/internal hardware or software

events / trigger based recording]

17. The VMS shall have ability to configure, store and track both

pre- and post event recordings. The pre-post event time


should be configurable.

18. To avoid dependency on proprietary players/software, the

system should store recorded video feeds in an OPEN format.

19. PTZ configuration including presets, patterns, patrolling,

priority and permissions.

20.

PTZ controls: When PTZ is deployed and enabled, system

should offer a separate control panel for PTZ operations. The

control panel should include list of presets, patterns, tours,

eight directional and home positions and zoom-in and zoom-

out buttons. A dedicated joystick can also be used for PTZ

operations.

21. Snapshots: System should allow creating a still image from

live or recorded feed and storing it into a workstation.

22. Digital zoom to enlarge portion of an image to provide

superior zooming capability.

23. The VMS shall have ability to Start/Stop Recording on demand

(manually)

24.

Evidence export feature: The system should allow users to

export audio/video evidences in open format for internal

investigation or to share authentic proof to public authorities

and outside agencies. The system should offer options to

enable watermarking camera name and timestamp and also

encrypt or apply password protection to the exported clips.

25.

The system should offer following playback controls

Play/Pause

Lock speed

Forward playback (1x, 2x, 4x, 10x, 20x, 40x,…

Reverse playback (-1x, -2x, -4x, -10x, -20x,-40x, …..

Slow forward playback (frame by frame, 1/8x, 1/4x,1/3x,


1/2x, 1x)

Slow reverse playback

26. The system should offer options to set Hue, Saturation,

Brightness, Contrast, Sharpness etc.

27. The facility should be there to extract and save the video

footages / images on CD, DVD, USB, External Storage etc.

28. The software should be ONVIF compliant and should support

all the reputed make ONVIF cameras

29. The system should be scalable and capable to cater the

upcoming requirements of cameras in future.

Server with Storage for 30 Days

Item Description of Requirement Compliance (Yes / No)

Deviations (If any)

Chassis Tower or Rack Mountable

CPU Intel Xeon E5-2420 95W (1.9GHz/1333MHz/15MB)

or equivalent Processor

Memory 8GB DDR3 Registered (RDIMM) memory

@1333MHz or more and scalable up to 128GB.

Hard disk

drive

Hot Swappable under RAID 5 configuration.

Minimum 8TB usable for 8 Cameras setup and

minimum 15TB for 14 Cameras setup


Controller SAS Raid Controller with RAID 0/1/1+0/5/5+0 with

1GB Flash backed Write Cache (onboard or in a PCI

Express slot).

Networking

features

4 Nos of Multifunction Gigabit Ethernet Ports with

iSCSI feature enabled

Optical drive DVD/CD-RW combo drive

Power Supply n + n Hot swappable Power Supplies for

redundancy

OS Support Microsoft Windows Server, Red Hat Enterprise

Linux (RHEL), SUSE Linux Enterprise Server (SLES),

All leading virtualization hypervisor support like

VMware, Citrix, Windows etc.

OS Microsoft Windows Server 2012 Standard Ed latest

version OR Windows Storage Server latest OS with

original media

Manageability

Features

Dedicated Hardware Controller based

Management

Should be able to manage systems through a web-

browser

OEM to provide its own systems management

software.


SMS or e-Mail alerts should be supported

Pre-failure Alerts for critical components like CPU,

Memory & Hard Disk before actual failure of

component.

It should provide Secure Sockets Layer (SSL) 128 bit

encryption and Secure Shell (SSH) Version 2 and

support VPN for secure access over internet.

Automatic check & update of hardware drivers &

Bios Version Control without any downtime

8 Port PoE Layer 2 Manageable Switch


Deviations (If any)

Architecture

The switch should have 8 auto-sensing 10/100 ports The switch shall have minimum 16 Gbps of switching capacity Switching throughput of minimum 10 Mbps

Switching Features

MAC Address table size of 4,000 entries Shall support Jumbo packets Shall have packet buffer size of minimum 192 KB Auto-MDIX support to automatically adjust for straight-through or crossover cables on all 10/100 ports Half-/Full-duplex auto-negotiating capability on every port

QoS Shall support IEEE 802.1p Traffic prioritization delivering data to devices based on the priority and type of traffic

Shall provide plug-and-play simplicity shall have comprehensive LED display with per-port indicators shall support Flow control helping ensure reliable


communications during full-duplex operation Power Over Ethernet

1 KVA UPS with 30 minute backup

ITEMS TECHNICAL SPECIFICATIONS Compliance (Yes / No)

Deviations (If any)

Capacity 700 Watts / 1000 VA

Technology SPWM, IGBT/MOSFET (for more than 72 DC volt IGBT preferred)

Input voltage 230V AC, Single Phase, 3 wire

Input Voltage Range

176V AC to 282V AC

Input Frequency Range

47 /63 Hz +/- 3 Hz (auto sensing)

Input Over Voltage Protection

280V AC

Input Under Voltage Protection

155V AC

Output voltage

230V AC Single phase ±1%

Frequency 50 Hz ± 1%

Lead power factor

0.8 Lag to Unity

Battery Maintenance-free sealed Lead-Acid battery with suspended electrolyte : leak proof

Period of Backup

30 mins with 100% Load

Environmental

Operating Temperature

0 - 40 °C

Humidity 0 - 95% (non-condensing)

2 KVA UPS with 30 minute backup


ITEMS TECHNICAL SPECIFICATIONS Compliance (Yes / No)

Deviations (If any)

Capacity 1400 Watts / 2000 VA

Technology SPWM, IGBT/MOSFET (for more than 72 DC volt IGBT preferred)

Input voltage 230V AC, Single Phase, 3 wire

Input Voltage Range

176V AC to 282V AC

Input Frequency Range

47 /63 Hz +/- 3 Hz (auto sensing)

Input Over Voltage Protection

280V AC

Input Under Voltage Protection

155V AC

Output voltage

230V AC Single phase ±1%

Frequency 50 Hz ± 1%

Lead power factor

0.8 Lag to Unity

Battery Maintenance-free sealed Lead-Acid battery with suspended electrolyte : leak proof

Period of Backup

30 mins with 100% Load

Environmental

Operating Temperature

0 - 40 °C

Humidity 0 - 95% (non-condensing)

42” LED Monitor

Specifications

Compliance

(Yes / No)

Deviation

(If any)


Size 42" or above

Type of Television LED

Audio Audio Output 20 W (10 W x 2), 10% THD

Screen Aspect 16 : 9 Wide

Resolution 1920 x 1080p

Sound Mono/Stereo/Dual (MTS/SAP):Yes / Yes / Yes

Speaker System 2-speakers in built

Connectivity HDMI Input 1R/1S ,USB Port 1S

On/Off timer

On Timer :Yes,

Off Timer :Yes

Sleep Timer :Yes

LED Specification HD LED Panel

Applicable PC signals : VGA, SVGA, XGA, WVGA, WXGA, SXGA

Video Input Component Video Input AV2: RCA phono type [Y, PB/CB, PR/CR] (1 sets rear)

Video out Yes (1)

USB Required

Audio In Yes (1)

Audio Out Yes (1)

HDMI Input HDMI/HDCP In :-Yes (2)

RGB In PC Input Mini D-sub 15-pin x 1 (rear)

Operating Temperature 0°C - 40°C

4.0 Commercials

Bidder has to fill the details in the BoQ for which bidder is willing to quote and EMD has been submitted for.

BoQ for the each cluster is as below:

1. Police Station BoQ – Set A (8 Nos. of Camera)

Sr. No. Description Unit Qty SUPPLY INSTALLATION

TOTAL AMOUNT

Unit Rate

Amount Tax %

Tax Amount

Unit Rate

Amount Tax %

Tax Amount

1

720P fixed Outdoor Camera with

audio and IR as per the

specification mentioned in the

RFP

Nos. 2

2


audio as per the specification

mentioned in the RFP

Nos. 4

3

720P fixed Outdoor Bullet

Camera with audio and IR as per

the specification mentioned in

the RFP

Nos. 2

4

Server with storage (Min 8 TB

usable) for above cameras for 30

days as per the specifications

Lot 1


1. Police Station BoQ – Set A (8 Nos. of Camera)

Sr. No. Description Unit Qty SUPPLY INSTALLATION

TOTAL AMOUNT

Unit Rate

Amount Tax %

Tax Amount

Unit Rate

Amount Tax %

Tax Amount


5 Video Management Software

with 08 camera licenses No. 1

6 8 Port 10/100 network switch –

PoE No. 2

7 42" LED for monitoring all

cameras No. 1

8 CAT 6 cable Mtrs. 400

9

Cable laying in MS conduit

including supply of MS conduit

and all required accessories

Mtrs. 200

10 1 KVA UPS with 30 minute

backup No. 1

11 9U Rack for control room

equipments No. 1

12 Helpdesk software No. 1

13

Installation, Testing and

commissioning and required

electrification of entire system

with all required accessories

Lot. 1

Total Amount (Inclusive of all Taxes) - Per location


2. Police Station BoQ – Set B (14 Nos. of Camera)

Sr. No.

Description Unit Qty SUPPLY INSTALLATION

TOTAL AMOUNT

Unit Rate

Amount Tax %

Tax Amount

Unit Rate

Amount Tax %

Tax Amount

1


audio and IR as per the specification


Nos. 2

2


audio as per the specification


Nos. 7

3

720P fixed Outdoor Bullet Camera

with audio and IR as per the

specification mentioned in the RFP

Nos. 5

4

Server with storage (Minimum 14 TB

usable) for above cameras for 30 days

as per the specifications mentioned in

the RFP

No. 1

5 Video Management Software with 14

camera licenses No. 1

6 8 Port 10/100 network switch - PoE No. 3

7 42" LED for monitoring all cameras No. 1

8 CAT 6 cable Mtrs. 600

9 Cable laying in MS conduit including

supply of MS conduit and all required Mtrs. 400


2. Police Station BoQ – Set B (14 Nos. of Camera)

Sr. No.


TOTAL AMOUNT

Unit Rate

Amount Tax %

Tax Amount

Unit Rate

Amount Tax %

Tax Amount

accessories

10 2 KVA UPS with 30 minute backup No. 1

11 9U Rack for control room equipments No. 1

12 Helpdesk Software No. 1

13



electrification of entire system with all

required accessories

Lot. 1

Total Amount (Inclusive of all Taxes) - Per location


1. District Level Remote Monitoring Station

Sr. No.


TOTAL AMOUNT

Unit Rate

Amount Tax %

Tax Amount

Unit Rate

Amount Tax %

Tax Amount

1 42" LED Monitor No. 1

2 I5 Processor, 1GB Ram, 2TB HDD with

1 GB Graphic Card No. 1

3 Centralized Video Management

Software Lot 1

4 1KVA UPS with 30 Mins backup No. 1

5



electrification of entire system with all

required accessories

No. 1

Total Amount (Inclusive of all Taxes) - Per Control Room

The above mentioned quantity is tentative and may vary as per the actual site conditions.

Billing will be done on actual basis.

Sr. No Zone Clusters

Type Qty

Per Cluster

Amount

Total

Amount

CLUSTER – ( I )

1.

Ahmedabad &

Gandhinagar

Range and

Western

Railway Police

Stations

Type A (8

Cameras) 140

2.

Type B (14

Cameras) 33

3.

District

Level

remote

monitoring

station

8

Total of cluster ( I )

CLUSTER – ( II )

1 Rajkot and

Junagadh

Range and

Western

Railway Police

Type A (8

Cameras) 140

2

Type B (14

Cameras) 32


3

Stations District

Level

remote

monitoring

station

9

Total of cluster ( II )

CLUSTER – ( III )

1

Vadodara and

Surat Range

and Western

Railway Police

Stations

Type A (8

Cameras) 140

2

Type B (14

Cameras) 44

3

District

Level

remote

monitoring

station

11

Total of cluster ( III )

CLUSTER – ( IV )

1

Border Range

Type A (8

Cameras) 50

2 Type B (14 30


Cameras)

3

District

Level

remote

monitoring

station

4

Total of cluster ( IV )

Billing will be done on actual consumption.

The number of Police Station mentioned above for 8 camera and 14 cameras setup are

tentative and may vary as per the actual site conditions.


5.0 Commercial Terms and Conditions & SLA

The following terms and conditions/guidelines are to be adhered to by the Bidders while

quoting. Wherever there is a deviation, it has to be brought out very clearly, if possible with

proper explanation. Major deviations from the terms specified herein may result in

disqualification.

5.1 Final Acceptance Certificate

On completion of all installation and commissioning activities, other than the on-going support

covered under the contract, bidder shall submit the Notice of Final Completion to (n)Code /DG

and IG of Police - Gujarat State, .

The acceptance test will comprise conducting/executing/arranging the trouble-free operations

for 5 consecutive days of the entire equipment simultaneously and collectively in an integrated

environment.

On receipt of the Notice of Final Completion from Bidder and on verification of fulfillment of

Bidder obligations under the Contract, except for the continuing obligation to provide on-going

support as per the terms of the tender, (n)Code/DG and IG of Police - Gujarat State, , shall

within 1 week from the receipt of Notice of Final Completion from Bidder, either issue the Final

Acceptance Certificate if satisfied as to the fulfillment of all obligations of Bidder, or provide a

list of pending work / deficiencies to Bidder, as the case may be. Bidder shall within 1 week of

being intimated of the deficiency/pending work, rectify such deficiencies/complete such

pending work. Within 1 week of satisfactory completion of the pending work / deficiencies,

(n)Code/DG and IG of Police - Gujarat State, shall issue Final Acceptance Certificate to the

Bidder if working of system found satisfactory as per the RFP norms.


5.2 Warranty

Bidder shall provide warranty for the faithful and satisfactory (as decided by DG and IG of Police

- Gujarat State, ) performance of the entire integrated Facility (as per scope of SI). Warranty

shall include all the work performed by Bidder including supply, erection, installation,

integration, testing and commissioning, etc.

Warranty shall be comprehensive and for a minimum period of Five year (1 year OEM warranty

+ 4 Year Comprehensive maintenance support) from the date of issue of 'Final Completion

Certificate' by (n)Code/DG and IG of Police - Gujarat State, to Bidder at the end of the project.

Bidder shall arrange to rectify any defects found during warranty period attributable to the

Bidder, within reasonable time decided by DG and IG of Police - Gujarat State, , at Bidder's own

cost.

The Contractor shall warrant that the goods / items / software / tools supplied, installed and

commissioned under the contract are new, unused, of the most recent or current models and

incorporate all recent improvements in design and materials unless provided otherwise in the

contract.

If the Contractor, having been notified, fails to remedy the defect(s) within a reasonable period,

the Buyer may proceed to take such remedial action as may be necessary, at the Contractor’s

risk and expense and without prejudice to any other rights which the Buyer may have against

the Contractor under the contract.

The Contractor shall provide free maintenance services during the period of warranty (1 year

OEM warranty + 4 Year Comprehensive maintenance support). And if problem repeats the

defective part to be replace immediately without any cost. After warranty period, Buyer at its

own discretion may decide to go for next two years comprehensive annual maintenance

contract. During Annual Maintenance Contract repairs of the entire system including cost of

spares etc. other than items under the consumable category, UPS battery, lights, lamps, etc. will

be done by the Contractor at site location.


If the Contractor fails to comply with any of the above, the Buyer may proceed to take such

remedial action as may be necessary at the Contractor’s risk and expense and without prejudice

to any other rights, which the Buyer may have against the Contractor under the Contract.

Please note that during the warranty duration; its bidder’s responsibility to keep the system

fully functional throughout the period. The service, replacement, upgrades, maintenance etc to

be provided by bidder any cost.

Guarantee

If the goods, stores and equipments found defective due to bad design materials or

workmanship the same should be repaired or replaced by the Contractor free of charge if

reported 36 months from the date of commissioning of each equipment.

On completion of batteries life cycle, the bidder should arrange for replacement of batteries.

Contractor will be responsible for the proper performance of the equipments for 60 months

after commissioning of equipments / materials whichever is earlier.

5.3 Pricing

Validity of the offer shall be minimum 180 days from the closing / due date for receiving the

bids.

All prices should be in Indian Rupees.

Prices shall be considered on the basis of Tender document No. RFP/CCTV/HD/PS-

Guj/2014/01. It shall include all the taxes and duties applicable now and in future such as

excise/custom duty, VAT, service tax, etc. and freight, transit insurance, custom clearing

expenses, etc. as applicable.

Bidder should clearly indicate various taxes and duties with percentage applicable for individual

deliverables and include all of these in their prices. Any bid without bifurcation of specific taxes

shall not be treated as valid.


Bidder to quote unit cost for all the components of each system, indicate VAT/Service tax and

agree to supply additional qty at rates note exceeding the mentioned rates.

Bidder should have valid Gujarat VAT, TIN and Service Tax number and copy of the same

should be attached with bid. In absence of the same bidder has to quote considering CST, DG

and IG of Police - Gujarat State, shall provide “C” form.

Bidder need to give separate pricing for material and services wherever applicable.

Bidder shall ensure compliance to all applicable prevailing laws.

Any statutory increase or decrease in the taxes and levies subsequent to offer during contract

period shall be borne by the Buyer.

Bidder to furnish tax registration details as under:

Sr. No. Registration type Number

1 Permanent Account Number

2 Gujarat VAT TIN Registration No.

3 CST Registration No.

4 Service Tax Registration No.

5.4 Payment Terms

Payment Terms applicable will be as follows:

50 % payment: 50 % of the amount shall be paid within 30 days after Supply and

successful Installation of goods at all locations of the cluster for the each system.

30% payment: 30 % of the amount shall be paid within 30 days upon successfully

clearing the FAT.

Balance 20 % payment: 20% of Total Contract Amount will be retained and shall

become payable after six months from the date of awarding the FAT on the basis of successful


clearance from the competent authority. The payment shall be released against the PBG of 20%

amount shall be provided by the bidder valid for FIVE years after successfully clearing the FAT.

Payment will be subject to deduction of tax Including Works contract TDS and Income

tax TDS as per applicable law.

No advance shall be paid to bidder.

5.5 SLA Objectives

Contractor shall provide services as per SLA matrix, which defines maximum response as well as

rectification times for all kinds of infrastructure/equipment covered under the contract.

Contractor shall provide warranty/on-site maintenance and support services during the period

of contract as per SLA for a period of five (5) years.

SLA Duration

Timings: 24x7

Period: Five years

SLA matrix

Sr.

No.

Security

Level Equipments / items

Response

Time

Resolution

time

Per day

penalty per

event, if not

resolved

within

stipulated

time


1 Level 0 Cameras, Live Video feed

and Recording

Within 4

hours

24 Hrs 1000 Rs. Per

day per

equipment

2 Level 1 UPS Within 8

hour

48 Hrs 500 Rs. Per

day per

equipment

o SLA Requirements

Contractor shall deploy sufficient manpower, spares and other such related things to meet out

the SLA.

Warranty/ Annual Maintenance Contract involves comprehensive maintenance and repairs of

all hardware and/or software for the said systems, including free of cost replacement of parts,

consumables etc to make the system operational.

i. If the SLAs drop below the lower limit in successive three quarters as specified, the

severe action can be initiated by the department as per below.

a. Buyer will issues a show cause notice to the Vendor.

b. Vendor should reply to the notice within three working days.

c. If authorities are not satisfied with the reply, department will initiate stricter

penalty for the remaining period of the contract.

ii. Department may forfeit the PBG submitted by the vendor, blacklist the vendor and

cancel the contract. In such case, OEM will give the undertaking and will be

responsible for their performance during the entire contract period.


Tie up with OEM/ Manufacturer

The Contractor should have back-to-back arrangements with OEM/Manufacturer or its system

integrator for warranty support for a period of Five years.

It is the responsibility of the Contractor to provide certification of OEM/Manufacturer for

complete support for the period of 5 Years in case of product upgrades or discontinuance of

product and contractor should have sufficient provision for spares.

5.6 Delay and Non-conformance penalty

The work shall be executed as per the Time Line provided by DG and IG of Police - Gujarat State,

. Period of commissioning includes the time required for mobilization as well as testing,

rectification, if any, retesting and completion in all respects to the entire satisfaction of the

DG and IG of Police - Gujarat State, .

Implementation Schedule (Testing and Commissioning)

The project should be completed in all aspects within 120 days (excluding EQDC testing time)

from the date of LoI to successful bidder.

Commissioning Schedule

The installation and commissioning of the equipment shall comprise of reviewing the

installation and commissioning at every steps by site visits of concerned officials of

buyer.

Please note that Contractor will be expected to deliver a fully installed and working

Project which will include:

Delivery of all items shall be including of unpacking, assembly, removal and disposal of

all packaging.

Installation, configuration and testing of equipments.


System shall be ready to use as per the timeline mentioned in this RFP.

Contractors must fully insure the goods / items / software / tools against loss or damage

until delivered and installed satisfactorily at all sites specified in the RFP.

Once site is handed over with goods / items / software / tools it will be fully insured by

the Buyer.

Warranty and AMC Support

Warranty will be for 5 years (1 year OEM warranty + 4 Year Comprehensive maintenance

support) from the date of Acceptance by Buyer.

If the specified delivery schedule is not adhered to, or progress of manufacture of supply of the

items is not satisfactory, or is not in accordance with progress schedule, DG and IG of Police -

Gujarat State, has right to:

Hire for period of delay from elsewhere goods, services which in DG and IG of Police -

Gujarat State, opinion would meet the same purpose as the goods which are delayed and

vendor shall be liable without limitation for the hire and other installation, removal etc.

charges; or

Cancel the Purchase Order in whole or in part without liability for cancellation charges in

that event, DG and IG of Police - Gujarat State, may procure from elsewhere goods/services

which in DG and IG of Police - Gujarat State, opinion would meet the same purpose as the

goods/services for which order is cancelled and Vendor shall be liable without limitation for

the difference between the cost of such substitution and the price set forth in this order for

the goods involved; or

Hire the substitute goods/services vide (i) above and if the ordered goods continue to

remain undelivered thereafter, cancel the order in part or in full vide (ii) above.


In the event of rejection of non-conforming goods, Vendor shall be allowed, without any

extension of delivery time, to correct the non-conformities. Should, however, vendor fail to

do so within stipulated time, DG and IG of Police - Gujarat State, may cancel the order as

the non-conforming goods and retain the same right with respect to substitution as are set

out in the preceding paragraph and in addition, recover actual expense incurred by DG and

IG of Police - Gujarat State, in installing and removing the non-conforming goods.

Alternatively, however, DG and IG of Police - Gujarat State, may at its option have or cause

the non-conformity to be corrected at vendor’s expense.

If vendor fails to perform any of its obligations, DG and IG of Police - Gujarat State, ( shall

be entitled to all remedies provided by law and recover all damaged caused to DG and IG of

Police - Gujarat State, by delay or non-supply of the goods or supply of non-conforming

goods and to obtain adequate compensation thereof.

Successful Bidder shall be responsible to complete the work within the project deadline of

120 days from the date of PO.

DG and IG of Police - Gujarat State, reserves the right to claim damages for use of defective or

sub-standard goods supplied by the Vendor irrespective of the fact whether goods were

inspected prior to receipt at project site by DG and IG of Police - Gujarat State, or not.

5.7 Indemnity

Mutual Indemnification

Bidder shall defend and indemnify the other, its assigns, agents, officers and employees

from and against any damages to real or tangible personal property and / or bodily injury to

persons, including death, resulting from its or its employees' or agents' negligence or willful

misconduct.

Intellectual Property Indemnities

Bidder shall defend and indemnify DG and IG of Police - Gujarat State, from and against

any suit, proceeding, or assertion of a third party against DG and IG of Police - Gujarat State,


based upon a claim that any of the system or part of the system supplied by the Bidder

including third party components, infringes any valid patent, copy right, trade secret, or other

intellectual property right under any country's national or international laws.

If a claim pursuant to above occurs, bidder shall take all necessary remedial actions at its own

cost. Bidders shall safe guard DG and IG of Police - Gujarat State, business operations and

protect DG and IG of Police - Gujarat State, against any penalty and / or liability arising out of

such claim.

5.8 Force Majeure

If bidder is prevented from performing any of its obligations under the Contract due to any

cause beyond the bidder's reasonable control-if the bidder’s performance is prevented by a

superior brute force,- including, without limitation, an act of God like fire, flood, explosion,

earthquake, war, strike, embargo, government regulation, civil or military authority, etc., the

time for that bidder's performance will be extended for the period of the delay or inability to

perform due to such occurrence; provided however, that if a bidder suffering a force majeure

event is unable to cure that event within a mutually agreed duration, the buyer may terminate

the contract.

Force majeure does not include bidder's organizational issues, bankruptcy, merger and

acquisition issues, solvency, etc.

Force majeure event once faced shall be immediately informed to the buyer with the details of

event, its likely effect on the contract, etc. Such information should reach to the buyer within a

period of 15 days from the time of occurrence of the event.

If the performance in whole or part of any obligation under this contract is prevented or

delayed by reasons of any such event for a period exceeding 60 days, buyer may at its option

terminate the contract provided also that if the contract is terminated under this clause, the

Buyer shall be at liberty to take over from the Contractor at a price to be fixed by the Buyer,

which shall be final, all acceptable deliverables in the possession of the Contractor at the time


of such termination or such portion thereof as the Buyer may deem fit accepting such

deliverables.

5.9 Modification and Withdrawal of Bids

No bids will be allowed to be modified subsequent to the final submission of bids.

No bidder will allowed withdrawing the bids already submitted in the interval between the

deadline after submission of bids and the expiry of the bid validity. Withdrawal of a bid during

this interval will result in the forfeiture of bidder’s EMD.

DG and IG of Police - Gujarat State, reserves the right to change any bid condition of any item

even after inviting the bids, with/without prior notification.

DG and IG of Police - Gujarat State, reserve the right to accept or reject any bid, and to annul

the bidding process and reject all bids at any time prior to awarding the Contracts, without

thereby incurring any liability to the affected Bidder or bidders or any obligation to inform the

affected Bidder or bidders of the grounds for such decision.

The tendered quantities are estimated based on the receipt of the requirement from various

Government offices. The quantities may decrease or increase of the bid quantity at the time of

finalization, depending upon the change in the requirements/grants available with the

purchaser(s), which shall be binding to the bidder. Bidder is supposed to bid accordingly.

All correction/addition/deletion shall require authorized countersign.

DG and IG of Police - Gujarat State, reserves the right to split the scope of work and award

separate contract to different Bidders. Also, Bidder has to confirm that they shall accept part

order without any commercial implications.

All the information contained in these requisition specifications is the property of DG and IG of

Police - Gujarat State, and these are not to be reproduced or disclosed to other parties in any

manner without prior permission in writing from DG and IG of Police - Gujarat State, .

Governing Law and Jurisdiction


The Contract and the transactions contemplated therein shall be governed by and construed in

accordance with the laws of India.

The Contract and the transactions contemplated therein shall be subject to the exclusive

jurisdiction of the competent Courts in Gujarat, India.

If any dispute arises between the Parties hereto during the subsistence or thereafter, in

connection with the validity, interpretation, implementation or alleged material breach of any

provision of the Agreement or regarding a question, including the questions as to whether the

termination of the Contract Agreement by one Party hereto has been legitimate, both Parties

hereto shall endeavor to settle such dispute amicably. The attempt to bring about an amicable

settlement is considered to have failed as soon as one of the Parties hereto, after reasonable

attempts gives 15 days notice thereof to the other Party in writing.

The place of the arbitration shall be Ahmedabad, Gujarat.

The Arbitration proceeding shall be governed by the Arbitration and Conciliation Act of 1996 as

amended from time to time.

The proceedings of arbitration shall be in English language.

5.10 Instruction to Bidders

The closing date and time for receiving the bid response is as mentioned in the cover letter of

this RFP.

Entry tax and transit insurance and all such levies and duties (till final destination of delivery), if

any, shall be borne by the supplier/Bidder.

Bidder shall ensure compliance with all applicable laws and obtain necessary

registration/license as may be applicable.

The bidder has to specify the tax rate (VAT/CST/Service Tax) for each item and the supplier who

have opted/shown for lump sum tax shall not be eligible for bidding.


Bids received after the closing date and time shall not be considered for evaluation.

DG and IG of Police - Gujarat State, reserves the right to reject any or all of the bids without

assigning reasons during the entire process of bidding

Bids shall be of fixed firm rates and will have a validity of 180 days from the closing date for

bids, extendable on request of DG and IG of Police - Gujarat State, .

Bidders are requested to send request for clarifications, if any, so as to reach DG and IG of

Police - Gujarat State, latest by the date and time mentioned in the cover letter of this RFP.

Requests received after this date for clarifications may not be entertained.

Bidders are requested to send acknowledgment to DG and IG of Police - Gujarat State, as soon

as the RFP is received by them.

Bidder are requested to inform the contact reference along with the acknowledgement of

receipt of RFP to enable DG and IG of Police - Gujarat State, to establish single point of contact

at Bidder end.

No verbal communication for queries and / or clarifications with any of the Bidders will be

entertained by any of DG and IG of Police - Gujarat State, employees and / or representatives

with respect to this RFP.

After the closing time of submission, DG and IG of Police - Gujarat State, or its representative

will verify the submission of Bid Processing Fees and EMD as per bid terms and conditions. The

eligibility criteria evaluation will be carried out of the responsive bids. The technical bids of the

bidders who are complying with all the eligibility criteria will be opened and evaluated next. The

financial bid of the technically qualified bidders will be opened.

There are few police stations where existing CCTV systems are available; it bidder responsibility

to dismantle the entire system safely and to be re-installed at other locations conveyed by

respective police officials.


DG and IG of Police - Gujarat State, reserves the right to decide L1 on cluster basis as well as

category-wise and it shall be binding on the bidder. The order may be split among a number of

technically qualified bidders at the discretion of DG and IG of Police - Gujarat State, . The bidder

with overall competitive quote will be given preference on the ordered quantity.

Bids shall be valid for 180 days after the date of financial bid opening. A bid valid for a shorter

period shall be rejected as non‐responsive.

Bidders are required to quote all items including optional add‐ons as well. Incomplete bids will

be treated as non‐responsive and will be rejected. The bidder has to consider the warranty for

the period of Five years (1 year OEM warranty + 4 Year Comprehensive maintenance

support).

The Bidder shall bear all the costs associated with the preparation and submission of its bid,

and DG and IG of Police - Gujarat State, will in no case be responsible or liable for these costs,

regardless of conduct or outcome of bidding process.

The bidder has to submit the compliance letter on its letter head duly signed by the authorized

signature and other supporting documents as asked for in the bid in scanned format. Failing to

submit the same or noncompliance/deviation from any bid terms and conditions, eligibility

criteria or technical specifications may result in rejection of the bid.

The Bidder has to examine all instructions, forms, terms, conditions and specifications in the

bidding documents. Failure to furnish all information required by the bidding documents or

submission of a bid not substantially responsive to the biding documents in every respect will

be at the Bidder’s risk and may result in rejection of its bid.

The bidder has to submit a binding on the letter head stating that he has understood all the

terms and conditions fully stated in the bid and he is abide by that and there is no variation in

the terms and conditions.


DG and IGP may appoint a TPA to evaluate, monitor, and supervise the project. Bidder is

supposed to cooperate during entire period of project life time. Bidder has to provide the

required details asked by DG and IGP of Police.

Unsuccessful bidder's EMD will be returned as promptly as possible as but not later than 60

days after the expiration of the period of bid validity OR upon the successful Bidder signing the

Contract, and furnishing the Performance Bank Guarantee.

In exceptional circumstances, DG and IG of Police - Gujarat State, may solicit the Bidder’s

consent to an extension of the period of validity. The request and the responses thereto shall

be made in writing. A Bidder may refuse the request without forfeiting its EMD. A Bidder

granting the request will not be permitted to modify its bid.

The EMD may be forfeited:

(a) If a Bidder withdraws its bid during the period of bid validity

(b) In case of a successful Bidder, if the Bidder fails:

To accept the PO within stipulated time-frame

To furnish performance bank guarantee as mentioned above

If the bidder is found to be involved in fraudulent practices or

If the bidder fails to deliver the required items at the defined locations within defined

delivery schedule.

5.11 Termination for Default

The Purchaser may, without prejudice to any other remedy for breach of contract, by written

notice of default sent to the Bidder, terminate the Contract in whole or part:

- If the bidder fails to complete the installation within 120 days from the date of purchase

order the penalty will be implemented. No extension will be given.


- If the Bidder fails to perform any other obligation(s) under the Contract/Purchase order.

- If the Bidder, in the judgment of the Purchaser has engaged in corrupt or fraudulent

practices in competing for or in executing the Contract. “Corrupt practice” means the

offering, giving, receiving or soliciting of anything of value of influence the action of a

public official in the procurement process or in contract execution. “fraudulent practice :

a misrepresentation of facts in order to influence a procurement process or the

execution of a contract to the detriment of the purchaser, and includes collusive

practice among Bidders (prior to or after bid submission) designed to establish bid prices

at artificial non-competitive levels and to deprive the purchaser of the benefits of free

and open competition;”

In the event the Purchaser terminates the Contract in whole or in part, pursuant to clause

above, the Purchaser may procure, upon such terms and in such manner, as it deems

appropriate, Goods or Services similar to those undelivered, and the Bidder shall be liable to

the Purchaser for any excess costs for such similar Goods or Services. However, the Bidder shall

continue the performance of the Contract to the extent not terminated.

5.12 Schedule and Penalty clause for delay

Bidder shall start the work within 5 days of “Award of Contract (Work/Purchase Order)” or

“LOI” whichever is earlier.

Delay in excess of the stipulated time will be sufficient to cause for termination of the contract.

In that case the Performance Bank Guarantee of the bidder will be forfeited.

Bidder shall put all the efforts to complete the job within agreed time schedule excluding EQDC

testing time. Penalty shall be charged to the Bidder for the delay of work completion. Penalty of

Rs. 1,00,000 per day per cluster will be charged. It will be deducted from the payments to be

made to respective bidder..

Other Terms and Conditions


DG and IG of Police - Gujarat State, reserves the right to split the scope of work and award

separate contract to different Bidders. Also, Bidder has to confirm that they shall accept part

order without any commercial implications.

All the information contained in these requisition specifications is the property of DG and IG of

Police - Gujarat State, and these are not to be reproduced or disclosed to other parties in any

manner without prior permission in writing from DG and IG of Police - Gujarat State, . It is very

critical that the knowledge of the DG and IG of Police - Gujarat State, facility is not misused /

revealed by Bidder, Bidder’s employees, and / or any entity associated with Bidder. This will be

the Bidder’s responsibility and violation to this shall have serious implications.

Bidder has to provide details of their experience and client list which will be verified by DG and

IGP or its representative

In case the contractor‘s performance is delayed due to any act or omission on the part of the

Buyer or his authorized agent, then the contractor shall be given due extension of time for the

completion of the work to the extent such omission on the part of the Buyer has caused

delayed in contractor’s performance of work.

5.13 Special Terms and Conditions

Details of all the activities to be carried out under the broad heads are provided below. The

contractor shall provide all necessary materials, equipment and labor etc. for the

execution and maintenance of work till completion. All materials that go with the work shall

be approved by DG and IG of Police - Gujarat State, prior to procurement and use. The

materials should of reputed make as given in functional/technical specifications.

All the works shall be executed in strict conformity with the provisions of the contract

documents and with such explanatory detailed drawings, specifications and instructions as may

be approved from time to time to the contractor by DG and IG of Police - Gujarat State,

whether mentioned in the contract or not.


The materials, design and workmanship shall satisfy the relevant Indian standards,

the job specifications contained herein and codes referred to. Where the job specifications

stipulate requirements in addition to those contained in the standard codes and specifications,

these additional requirements shall also be satisfied. Materials supplied should be of open

standard.

The supplier shall supply the material as specified/prescribed and after doing the necessary

verification of its quality and any substandard material/material not as per specification will be

liable to be rejected. The supplier shall bear the cost of transportation for taking the

substandard/rejected material and doing its replacement. The substandard/rejected material

will be kept at the site at the risk of the supplier.

DG and IG of Police - Gujarat State, shall have power to make any alterations in omission from,

additions to, or substitutions for the schedule of rates, the original specifications,

Drawings, Designs and Instructions that may appear to him to be necessary or advisable during

the progress of work and contractor shall be bound to carry out such altered / extra / new

items of work in accordance with any instructions which may be given to him in writing

signed by DG and IG of Police - Gujarat State, and such alterations, omissions, additions or

substitutions shall not invalidate contract and any altered, additional or substituted work which

contractor may be directed to do in the manner above specified as part of the work shall

be carried out by contractor in the same terms and conditions in all respects on which he

agreed to do the work.

The contractor shall furnish to the DG and IG of Police - Gujarat State, for approval adequate

samples of all materials and finishes to be used in the work. Such samples shall be submitted

before the work is commenced, time to permit tests and examinations thereof. All

materials furnished and finishes applied in actual work shall be fully equal to the approved

samples.

On completion of work contractor to furnish 4 sets of complete technical documents along

with as-built drawings for all the systems as envisaged in the tender document. System-

wise report shall be submitted along with the drawings including softcopy.


Material supply and Storage: It shall be the responsibility of the Contractor to arrange for its

loading, transportation to job site, unloading and storage of material at the job site.

The Contractor shall at all times be exclusively responsible for any and all loss(es), damage(s)

deterioration, misuse, theft or other application or disposal of the material(s) supplied by DG

and IG of Police - Gujarat State, or any of them, contrary to the provisions hereof and shall

keep DG and IG of Police - Gujarat State, indemnified from and against the same and shall

forthwith at his own cost and expense replace any such material. Lost, damaged, deteriorated,

misused, stolen, applied and or disposed as aforesaid, with other material of equivalent quality

and quantity.

Labor Laws and Regulation: The Contractor shall be responsible for strict compliance of and

shall ensure strict compliance by it sub-contractors, servants or agents of all labor and other

laws, rules or regulation having the force of law affecting the relationship of employer and

employee between the Contractor/Sub-Contractor and their respective employees.

The Contractor and Sub-Contractor(s) of the Contractor shall obtain license from authority(ies)

designated in this behalf under any applicable law, rule or regulation including but not limited

to the Factories Act and Contract labor (Abolition and Regulation) Act, 1970 (insofar as

applicable) any and all such license(s) consent(s), registration(s) and / or other authorization (s)

as shall from time to time be or become necessary for relative to the execution of the work or

any part or portion thereof or the storage or supply, of any material(s) or otherwise in

connection with performance of the Contract, and shall at all times observe and ensure due

observance by the Sub- Contractor, servants and agents of all terms and conditions of the said

license(s), regulation(s) and other authorization(s) and laws, rules and regulations applicable

thereto.

The Contractor shall indemnify and keep indemnified the Owner/regulating bodies from and

against all actions, claims, demands and liabilities whatsoever under and in respect of the

breach of any other provisions of mentioned clauses in this RFP / or against any claim, action or

demand by any workman / employee of the Contractor of any Sub-Contractor and / or from any

liability anywise to any workman / employee of the Contractor or any Sub-Contractor under any


law, rule or regulation having the force of law, including but not limited to claims against the

Owner under the Workmen Compensations Act, 1923, The employees Provident Funds Act,

1952, and / or The Contract Labor (abolition and Regulation) Act, 1970.

Safety Regulation, Accident and Damage: The Contractor shall be responsible at his own cost in

and relative to performance of the work and contractor to observe and to ensure observance

by his Sub-Contractors, agents and servants of the provisions of Safety Code as hereinafter

appearing and all fire, Safety and security regulations as may be prescribed by the Owner from

time to time and such other Precautions, measures as shall be necessary and shall employ /

deploy all equipment necessary to protect all works, materials, properties, structures,

equipments, installations, communications and facilities whatsoever from damage, loss or

other hazard whatsoever (including but not limited to fire and explosion) and shall during

construction and other operations minimize the disturbance and inconvenience to the Owner,

other contractors, the public and adjoining land and property owners and occupiers, and crops,

trees and vegetation and shall indemnify and keep indemnified the Owner from and against all

losses and damages and costs, charges and expenses and penalties, actions, claims, demands

and proceedings whatsoever suffered or incurred by or against the Owner, as the case may be,

virtue of any loss, alteration, displacement, disturbance or destruction or accident to any works

materials, properties, structures, equipments, installations communications and facilities and

land and property owners and occupiers and crops, trees and vegetations as aforesaid, with the

intent that the Contractor shall be exclusively responsible for any accident, loss, damage,

alteration, displacement, disturbance or destruction as aforesaid resultant directly or indirectly

from any breach by the Contractor of his obligation aforesaid or upon any operation, act or

omission of the contractor his Sub-Contractor(s) or agent(s) or servant(s).

The Contractor's liabilities under the Contract shall remain unimpaired notwithstanding the

existence of any storage cum erection or other insurance covering any risk, damage, loss or

liability for which the Contractor is liable to the Owner in terms of the foregoing Sub-Clause or

otherwise and / or in respect of which the Contractor has indemnified the Owner with the

intent that notwithstanding the existence of such insurance, the Contractor shall be and remain

fully liable for all liabilities and obligations under the contract and indemnified to the Owner,


and the Owner shall not be obliged to seek recourse under such policy(ies) in preference to

recourse against the Contractor or otherwise to exhaust any other remedy in preference to the

remedies available to in under the Contract.

Indemnity and Insurance: In every case in which by virtue of the provision of section 12 sub-

section (i) of Workmen's Compensations Act 1923. the owner is obliged to pay compensation to

a workman employed by the contractor, in execution of the works, the Owner will recover from

the Contractor the amount of the compensation so paid, and without prejudice to the rights of

Owner under section 12, sub section 20 of the said Act, Owner shall be at liberty to recover

such amount or any part thereof by deducting it from the Security Deposit or from any sum due

by the Owner to the contractor whether under this contract or otherwise. The Owner shall not

be bound to contest any claim made under section 12, sub section(i) of the said Act, except on

the written request of the Contractor and upon his giving to the Owner full security for all cost

for which the Owner might become liable in consequence of contesting such claim.

The Contractor shall at all times indemnify and keep indemnified the Owner and its officers,

servants and agents from and against all third party claims whatsoever (including but not

limited to property loss and damage personal accident, injury or death of/to property or person

of any Sub-Contractor and/or the servants of agents of the Contractor, and Sub-Contractor(s)

and/or the Owner) and the Contractor shall at his own cost and initiative at all times upon the

successful conclusion of the defect liability period specified in this RFP hereof take out and

maintain insurance policies in respect of all insurable liabilities under this Clause, including but

not limited to third party insurance and Act. Personal injuries insurance Act, Emergency Risk

Insurance and other with Insurance company(ies) approved by the Owner and such policy(ies)

shall be of not less limits hereunder specified with reference to the matters hereunder specified

namely:

Workmen Compensation Insurance to the limit to which compensation may be payable under

the laws of the Republic of India.

Insurance shall be affected for all the contractor’s employees engaged in the performance of

this contract. If any of work is sublet, the contractor shall require the sub-contractor to provide


workmen’s compensation and employer’s liability insurance for the latter’s employees if such

employees are not covered under the contractor’s insurance.

Should the Contractor fail to take out and/or keep a foot insurance as provided for in the

foregoing Sub-Clause, the Owner shall be entitled (but without obligation to do so) to take out

and/or keep a foot such insurance at the cost and expense of the Contractor, and without

prejudice to and other remedies of the Owner in this behalf, to deduct the sum(s) incurred

therefore from the dues to the Contractor.

The Bidder / Contractor shall comply all the standard terms and conditions of Purchase, DG and

IG of Police - Gujarat State, unless otherwise specified separately.

In case of default/delay, DG and IG of Police - Gujarat State, reserves the right to make

alternative arrangement through available sources and shall recover the entire cost and penalty

charges after adding 10 % administrative cost from the supplier and it shall be unconditionally

binding on him.


6.0 Annexures

ANNEXURE 1

COVERING LETTER

(On bidder’s letterhead)

Date: dd/mm/yyyy

To

Office of DG and IG of Police, Gujarat State, Police Bhavan, Sector-18, Gandhinagar

Sir,

We, the undersigned, offer to provide the services for the following assignment in accordance

with your advertisement/letter dated ……….….: “______________________________________”

We are hereby submitting our proposal for the assignment, which includes the Technical

Proposal and the Financial Proposal sealed under separate envelopes. Each page of the

proposal has been signed by the Authorized Signatory.

If negotiations are proposed by the DG and IG of Police - Gujarat State, at any stage we

undertake to negotiate on the basis of the proposed staff. Our Proposal is binding upon us and

subject to the modifications resulting from contract negotiations.

We understand that you are not bound to accept any Proposal you receive.

Yours sincerely,

Authorized Signatory:

Name and Title of Signatory:

Name and Address of the Firm:

Enc.:


ANNEXURE 2

Company Turnover Details

(Audited balance sheet/Audited report shall be submitted with this)

(In Crores)

Financial Year Turnover

FY 2010-11

FY 2011-12

FY 2012-13

Average


ANNEXURE 3

Technical Proposal Submission Sheet

(On bidder’s letterhead)

Date:

RFP-No.:

To Office of DG and IG of Police, Gujarat State, Police Bhavan, Sector-18, Gandhinagar

_______________________________________________________________________

We, the undersigned, declare that:

A. We have examined and have no reservations to the Bidding Document RFP Identification

no.________________________, including Addenda No. (if Any):

B. We offer to supply in conformity with the Bidding Document and in accordance with the

delivery schedule, the following Goods and Related Services:

C. Our Bid shall be valid for a minimum period of 180 days from the date fixed for the bid

submission deadline in accordance with the Bidding Document and it shall remain binding

upon us and may be accepted at any time before the expiration of that period;

D. If our Bid is accepted, we commit to obtain a Performance Security in the amount of 10

percent of the Contract Price for the due performance of the Contract;

E. We are not participating, as Bidders, in more than one Bid in this bidding process in

accordance with the Bidding Document;

F. Our firm, its affiliates or subsidiaries, including any subcontractors or suppliers for any part

of the Contract, has not been declared ineligible by the any Government entity or body;


G. We understand that this Bid, together with your written acceptance thereof included in

your notification of award, shall constitute a binding contract between us, until a formal

Contract is prepared and executed.

We understand that you are not bound to accept the best evaluated bid or any other bid

that you may receive.

Name__________________________________________________________________

In the capacity of ________________________________________________________

Signed_________________________________________________________________

Duly authorized to sign the Bid for and on behalf of_____________________________

Date

[Signature] - [Company Seal]


ANNEXURE 4

Manufacturer’s Authorization (This letter of authority should be on the letterhead of the concerned manufacturer and should be

signed by a person competent and having the power of attorney to bind the manufacturer)

Date:

RFP No.:


WHEREAS___________________________________________________ who are official

manufacturers of ____________________________________________________ having

factories at _______________________________________________________________ do

hereby authorize ____________________________________________________ to submit a

Bid in relation to the Invitation for Bids indicated above, the purpose of which is to provide the

following Goods, manufactured by us ______________________________ and to subsequently

negotiate and sign the Contract.

We hereby extend our full guarantee and warranty in accordance with Clause ----- of the

Section-----, with respect to the Goods offered by the above firm in reply to this Invitation for

Bids. If Bidder/Service provider/System Integrator fails to give support for the supplied line

items under this RFP, we will provide onsite comprehensive warranty support to DG and IG of

Police, GoG.

Name :________________

In the capacity of :________________

Signed :________________

Duly authorized to sign the Authorization for and on behalf of

Date :________________



ANNEXURE 5

CERTIFICATE AS TO CORPORATE PRINCIPAL (To be signed by any of Board Directors or Company Secretary)

(To be accompanied along with requisite copy of the board resolution)

I _______________________ certify that I am _________________ of the Company under the

laws of _____________________ and that __________________ who signed the above tender

is authorized to bind the Company / Firm by authority of its governing body.

Name :________________


Signed :________________


Date :________________



ANNEXURE 6

Format for Equipment Details

Sr. No.

Item Description

/ Functionality Specification

Manufacturing

Country

Make and

Model Quantity

This format need to be submitted for each equipment mentioned in BoQ which need to specify technical

details along with Datasheets.

Name :________________


Signed :________________


Date :________________



Annexure 7

Compliance Sheet

(To be submitted online as well as copy in physical form)

The bidder has to submit the compliance sheet on OEM’s Letter head for each item as per the

Technical specifications mentioned in the RFP. The relevant datasheet should be submitted

along with the compliance. Bidder has to clearly mention if any deviation in the proposed

solution/product.

Bidder has to submit the make and model sheet for each equipment.

ANNEXURE 8


Organization Details

Name of Organization

Details of Primary Contact Person

Name

Designation

Address

Telephone No.

Fax No.

E-Mail:

Details of Secondary Contact Person

Name

Contact Person

Designation

Address

Telephone No.

Fax No.

E-Mail:


Office Addresses

Ahmedabad

Name :________________


Signed :________________


Date :________________



ANNEXURE 8-A

Organization Details

Team Detail:

Sr. No. Name Area of Expertise Position held

(Provide as per given format)

Organization Chart:

Format for Curriculum Vitae (CV) of Proposed Staff

(Separate sheet for each professional)

Proposed Position

Name of Firm

Name of Staff and Nationality

Profession

Date Of Birth

Years with Firm/ entity

Key Qualifications and Experience


Membership in Professional Societies etc.

Details of task Assigned

Name :________________


Signed :________________


Date :________________



ANNEXURE 9

METHODOLOGY AND SCALABILITY

The bidder has to give comprehensive plan detailed project schedule (Bar chart/ PERT chart),

implementation methodology, management of the project, list of Technology provider

(To be submitted along with the Technical Bid)


ANNEXURE 10

PROJECT SCHEDULE

(PERT chart to be furnished by Bidder along with company seal and signature)


ANNEXURE 11

UNDERTAKING OF TRAINING MANPOWER

Date:


Sir,

In response to the tender Reference No: _______________ I as an owner/Partner/Director

of <<Name of Bidder>>, I/We hereby declare that I/We/Our Company <<Name of Bidder>>

Will train manpower and provide proper hand holding support to client as and when needed by

client/Tenderer during and after the tenure of project, and I/We will furnish help manual for

the entire system with FAQ and general troubleshooting guide.

Name :________________


Signed :________________


Date :________________



ANNEXURE 12

UNDERTAKING OF BLACKLISTING

Date:


Sir,

In response to the tender Reference No: _______________ I as an owner/Partner/Director

of <<Name of Bidder>>, I/We hereby declare that <<Name of Bidder>>, is having

unblemished past record and was not declared ineligible for corrupt and fraudulent

practices and/or blacklisted either indefinitely or for a particular period of time by any

government organization in India.

Name :________________


Signed :________________


Date :________________



ANNEXURE 13

Earnest Money Deposit

(i) The bidder shall furnish a bid security (EMD) of Rs.___________/.

(ii) The Bid Security (EMD) shall be in Indian Rupees (INR) and shall be in form Demand

Draft, issued by a Scheduled Commercialized / Nationalized Bank (except Co-operative

bank) / Cheque (At Par) in India / Pay Order in favour of “DG and IG of Police - Gujarat

State, ”

(iii) The EMD shall be valid for at least 180 days from the date of submission of proposal.

No interest shall be payable on Bid Security under any circumstances.

(iv) Unsuccessful Bidder’s Bid security shall be discharged or returned within 60 (sixty)

days of expiration of the period of proposal validity prescribed by the Tenderer.

(v) The successful Bidder’s EMD shall be discharged upon the signing of agreement by the

Bidder.

(vi) The Bid security will be forfeited at the discretion of Tenderer on account of one or

more of the following reasons-

a. The Bidder withdraws its Proposal during the period of proposal validity

b. Bidder does not respond to requests for clarification of its proposal

c. Bidder fails to co-operate in the Proposal evaluation process

(vii) In case of a successful Bidder, the said Bidder fails-

a. to furnish Performance Guarantee in time; or

b. to sign the Agreement in time


ANNEXURE 15

Approved Makes

Product Approved Makes

Fixed Camera Sony, Axis, Pelco, Bosch, Infinova

Server Dell, IBM, HP

Video management software Milestone, Mindtree, Nice, DvTel, Genetec

IR Illuminator for Camera Sony, Axis, Pelco, Bosch, Infinova or any

equivalent make

UPS APC, Emerson

UPS Battery Exide, Rocket, Amaron

Switches Cisco, Juniper, HP/3com, Nortel

42” LED Sony, Samsung, LG, Panasonic

9U Rack Rittal, Wallrack, Hansel, WQ

CAT – 6 Cable Dlink, Tyco, Molex, Systimax

Power Cable Havells, Polycab, Finolex, RR cable


ANNEXURE 16

Bill of Quantity

(Location wise BoQ attached with this RFP in separate file)


ANNEXURE 16

Check List

Sr. No. Check list Submitted (Yes/No) 1 EMD

2 Company Registration Details

3 PAN Card

4 Tax Registration details (Commercial Tax, Service Tax)

5 Organization Details

6 CV of Proposed staff

7 Turnover Detail

8 Completion Certificate

9 MAF

10 Equipment Details

11 Compliance Sheet

12 Project Schedule

13 Undertaking of Training

14 Undertaking for “Not Blacklisted”

15 Project Methodology

16 Proposed Architecture

17 Technical Datasheets of all equipment

Name :________________


Signed :________________


Date :________________



ANNEXURE 17

Make & Model

Sr.

No. Item Make Model No. MAF

Warranty

and Spare

support

provided

by OEM

1.

720P Outdoor Fixed

Camera with Audio

Support

2.

720P Outdoor Fixed

Camera with Audio

Support

3.

720P Outdoor Fixed

Bullet Camera with Audio

Support

4. Server

5. VMS

6. 8-Port 10/100 PoE Switch

7. 42” LED

8. 5 KVA UPS with 30 Mins

backup

9. Cat-6 Cable

10. Power Cable

11. 9U Rack

ANNEXURE 18

List of Locations

Sr. No.

(A) – Ahmedabad and Gandhinagar range and Western Railways

Sr. No.

(B) – Rajkot and Junagadh range and Western Railways

Sr. No.

(C) – Vadodara and Surat range and Western Railways

Sr. No.

(D) - Border Range & and Western Railways

1 Satellite

1 Rajkot - A Division

1 Panigate

1 Gandhidham - A Division

2 Vastrapur

2 Bhakti nagar

2 Wadi

2 Gandhidham - B Division

3 Vejalpur

3 Thorala

3 Makarpura

3 Bhachau

4 Ellisbridge

4 Kuwadawa

4 Tarsali

4 Female

5 Navarangpura

5 Praduman nagar

5 Raopura

5 Kandla Marin

6 Gujarat University

6 Malviya nagar

6 Nawapura

6 Khadir

7 Sola Highcourt

7 Gandhi gram

7 J.P. Road

7 Rapar

8 Naranpura

8 Aaji dem

8 Gotri

8 Bhimasar (Aadesar)

9 Ghatlodia

9 Gandhigram - 2

9 City Police Station

9 Anjar

10 Karanj

10 Female

10 Karelibuag

10 Aadipur

11 Shahpur

11 Rajkot - B Division

11 Chhani

11 Adhoi (Samkhiyala)

12 Sabarmati

12 Rajkot Taluka

12 Kishanwadi

12 Kandla

13 Madhavpura

Rajkot Rural

13 Sayajiganj

13 Lakdiya

14 Chandkheda

13 Gondal City

14 Gorwa

14 Dudhai


15 Kalupur

14 Jasdan

15 Jawahar Nagar

Kutch - West (Bhuj)

16 Shaher Kotda

15 Jetpur City

16 Fateganj

15 Bhuj City

17 Gayakwad Haveli

16 Dhoraji

17 Sama

16 Bhuj Taluka

18 Khadiya

17 Upleta

18 Lakshmipura

17 Mundra

19 Shahibuag

18 Morbi City

19 Female

18 Mandvi City

20 Dariyapur

19 Vankaner City

Vadodara Village

19 Gadhseesa

21 Meghani nagar

20 Female

20 Padra

20 Female

22 Naroda

21 Kotda Sandhani

21 Dabhoi

21 Jakhao Marin

23 Sardarnagar

22 Lodhika

22 Female

22 Mandvi Marin

24 Gomtipur

23 Vinchiya

23 Karjan

23 Khawada

25 Bapunagar

24 Bhadla

24 Baroda Village

24 Mundra Costal

26 Rakhiyal

25 Jetpur Taluka

25 Varnama

25 Mandvi Water

27 Amarawadi

26 Jaamkandona

26 Shinor

26 Naliya

28 Odhav

27 Bhayawadar

27 Desar

27 Jakhao

29 Ramol

28 Patanvav

28 Bhadrawa

28 Kothara

30 Maninagar

29 Maliya Miyana

29 Wadhodiya

29 Vayor

31 Isanpur

30 Vankaner Taluka

30 Bodeli

30 Dayapar

32 Vatva

31 Paddhari

31 Sankheda

31 Nara. Sarovar

33 GIDC Vatva

32 Tankara

32 Naswadi

32 Nara

34 Danilimda

33 Virpur

33 Rangpur

33 Nakhtrana

35 Kagda pith

34 Morbi B Division

34 Kanwat

34 Maankuwa

36 Anand nagar

35 Morbi Taluka

35 Pavijetpur

35 Madhapar

37 Ranip

36 Gondal Taluka

36 Kadwal

36 Gandhidham Railway

38 Airport

Jamnagar

37 Karali

Patan


39 Female Police Station (1)

37 Jamnagar City - A

38 Vadugam

37 Patan City - A Division

40 Female Police Station (2)

38 Jamnagar City - B

39 Sawali

38 Patan City - B Division

41 Paldi Police Station

39 Kaalawad

40 Chhota Udipur

39 Patan Taluka

42 Bodakdev

40 Jaam Jodhpur

41 Chandod

40 Siddhpur

43 Wadaj Police Station

41 Jamnagar C - Division

Bharuch

41 Chansma

44 Nikol Police Station

42 Female

42 Bharuch City - A Division

42 Radhanpur

45 Khokhara Police Station

43 Salaya Marin

43 Bharuch City - B Division

43 Female

46 Krishna nagar Police Station

44 Okha Mithapur

44 Bharuch City - C Division

44 Kakoshi

47 Sarkhej Police Station

45 Bedi Marin (Bedi Port)

45 Aankleshwar City

45 Wagdod

48 Sabarmati River Front

46 Panch - A

46 Aankleshwar GIDC

46 Harij

Ahmedabad - Rural

47 Panch - B

47 Aankleshwar Rural

47 Warahi

49 Sanand

48 Laalpur

48 Waliya

48 Santalpur

50 Dholka

49 Medhpar (Padana)

49 Zadhdiya

49 Shankheshwar

51 Viramgam Town

50 Dhrol

50 Dahej

50 Sami

52 Bavla

51 Jodiya

51 Netrang

51 Balisana

53 Changodar

52 Salaya

52 Bharuch Rural

52 Radhanpur Railway

54 Bopal

53 Wadinaar Marin

53 Palej

Banaskantha


55 Sanand - GIDC

54 Dhawarka

54 Jambusar

53 Palanpur City

56 Vivekanand Nagar

55 Okha Marin (Dhawarka Marin)

55 Hansot

54 Ambaji

57 Female

56 Kalyanpur

56 Female

55 Deesa City

58 Dhandhuka

57 Bhanwad

57 Dahej Marin

56 Deesa Rural

59 Aslali

58 Khambhaliya

58 Nabipur

57 Palanpur West

60 Kanbha

59 Shethwadana

59 Wagra

58 Deesa City North

61 Koth

60 Kalawad Rural

60 Aamod

59 Tharad

62 Bagodara

Surendranagar

61 Wedach

60 Dhanera

63 Dholera

61 Surendranagar Town

62 Kavi

61 Female

64 Raanpur

62 Dhangdhara

63 Umalla

62 Palanpur - Taluka

65 Barwala

63 Female

64 Rajparadi

63 Daanta

66 Viramgam - Rural

64 Jorawar Nagar

Narmada

64 Vadgam

67 Detroj

65 Lakhtar

65 Rajpipla

65 Chhapi

68 Mandal

66 Muli

66 Female

66 Aagthal

69 Vithlapur

67 Paansheela

67 Saagbara

67 Gadh

Anand

68 Chuda

68 Garudeshwar

68 Aamirgadh

70 Anand City

69 Saayala

69 Kewadiya

69 Wav

71 Petlad Town

70 Chotila

70 Dediyapada

70 Maavsari

72 Borsad City

71 Thangadh

71 Tilakwada

71 Suigam

73 Khambhat City

72 Dhangdhara - Taluka

Panchmahal - Godhra

72 Panthawada

74 Borsad Village

73 Dasada

72 Godhra Town - A Division

73 Deeyodar


75 Female

74 Patdi

73 Godhra Town - B Division

74 Shihori

76 Anand Rural

75 Zinjuwada

74 Halol

75 Thara

77 Vasad

76 Halwad

75 Godhra Taluka

76 Bhabhr

78 Khambholaj

77 Limbdi

76 Female

77 Bhildi

79 Mahelav

78 Vadhwan

77 Shahera

78 Hadad

80 Sojitra

79 Surendranagar B Division

78 Morwa

79 Dantiwada

81 Bhadran

Junagadh

79 Pawagadh

80 Palanpur - Railway

82 Aanklav

80 Junagadh - A Division

80 Kalol

83 Virsad

81 Junagadh - B Division

81 Vejalpur

84 Khambhat Rural

82 Visavadar

82 Jambudhoda

85 Umreth

83 Verawal City

83 Rajgadh

86 Vidhyanagar

84 Prabhas patan

84 Khanpur (Bakor)

87 Tarapur

85 Somnath Marin

85 Kothamba

88 Bhalej

86 Kodinar

86 Deetwas

Kheda - Nadiad

87 Una

87 Santrampur

89 Nadiad - Town

88 Keshod

88 Lunawada

90 Balasinor

89 Female

89 Kadana

91 Nadiad - Rural

90 Mangrol Marin

Dahod

92 Kapadwanj Town

91 Junagadh Taluka

90 Female

93 Nadiad West

92 Bilkha

91 Dahod Rural

94 Female

93 Medrada

92 Garbada

95 Chaklasi

94 Bhesaan

93 Dhanpur


96 Vaso

95 Nawa Bandar marin (Delwada)

94 Limkheda

97 Mahudha

96 Girgadhda

95 Limbdi

98 Matar

97 Sutrapada

96 Zalod

99 Limbasi

98 Sheel

97 Sukhsar

100 Kapadwanj Rural

99 Maliya

98 Randhikpur

101 Aatarsuba

100 Chorwad

99 Sanjeli

102 Kathlal

101 Vanthli

100 Fatepura

103 Kheda Town

102 Manavadar

101 Devgadh Baria

104 Virpur

103 Bantwa

102 Dahod Town

105 Thasara

104 Maangrol

103 Katwara

106 Mahemdabad

105 Talala

Surat City

107 Dakor

106 Junagadh C - Division

104 Kapodra

Gandhinagar

107 Bhavnath

105 Punagam

108 Traffic Police Station

Amreli

106 Libayat

109 Gandhinagar Sector - 21

108 Amreli City

107 Udhna

110 Gandhinagar Sector - 7

109 Rajula

108 Mahidharpura

111 Kalol City

110 Jafrabaad

109 Salabatpura

112 Kalol Taluka

111 Saa. Ku. - Town

110 Katargam

113 Info city

112 Female

111 Amroli

114 Chiloda

113 Jafrabaad - Marin

112 Chok Bazar

115 Adalaj

114 Leeleeya

113 Athwalines

116 Mansa

115 Lathi

114 Umra

117 Santej

116 Daamanagar

115 Khatodara


118 Dahegam

117 Baabara

116 Pandesara

119 Female

118 Vadiya

117 Sachin

120 Dabhoda

119 Bagsara

118 Rander

121 Pethapur

120 Chalala

119 Adajan

122 Rakhiyal

121 Khambha

120 Ichhapor

Mehsana

122 Peepavav Marin

121 Hajira

123 Mehsana - A Division

123 Nageshri

122 Sachin GIDC

124 Mehsana - B Division

124 Sawarkundla - Rural

123 Varachha

125 Mehsana Taluka

125 Vanda

124 Deedol

126 Kadi

126 Amreli - Rural

125 Sarthana

127 Visnagar

127 Dhari

126 Female

128 Vijapur

128 Dungar Police Station

127 Marin (Costal) (Hajira)

129 Wasai

Porbandar

128 Jahangirpura

130 Unjha

129 Kirtimandir

129 Dummas

131 Kheralu

130 Kamlabaag

Surat Rural

132 Nandasan

131 Female

130 Bardoli

133 Visnagar - Taluka

132 Miyani Marin

131 Kamrej

134 Bechraji

133 Haarbar Marin

132 Olpad

135 Female

134 Bagwadar

133 Kadodara GIDC

136 Santhal

135 Madhavpur

134 Female

137 Laandhanj

136 Udhyognagar

135 Mangrol

138 Bawalu

137 Kutiyana

136 Palsana

139 Vadnagar

138 Nawi Bandar Costal

137 Mahuwa

140 Satalsana

139 Ranawav

138 Umarpada


141 Modhera

Bhavnagar

139 Kosamba

Sabarkantha

140 Bhavnagar - A Division

140 Mandavi

142 Himmatnagar - Town

141 Bhavnagar - B Division

141 Keem

143 Prantij

142 Bhavnagar - C Division

Valsad

144 Modasa

143 Bhavnagar - D Division

142 Valsad Town

145 Kheroj

144 Mahuva

143 Vapi Town

146 Ishri

145 Palitana Town

144 Umargam

147 Idar

146 Botad

145 Vapi - U. Nagar

148 Female

147 Female

146 Female

149 Himmatnagar - Rural

148 Alang Marin

147 Umargam Marin

150 Ganbhoi

149 Bhavnagar Port Marin

148 Valsad Rural

151 Talod

150 Vartej

149 Dungari

152 Valadi

151 Dhodha

150 Dharampur

153 Poshina

152 Talaja

151 Kaprada

154 Jadar

153 Datha

152 Bhilad

155 Vijay nagar

154 Khuntwada

153 Pardi

156 Shamlaji

155 Bagdana

154 Dungra

157 Modasa Rural

156 Palitana Rural

Ahwa - Dang

158 Maalpur

157 Jesar

155 Female

159 Dhansura

158 Gariyadhar

156 Wadhai

160 Ambliyara

159 Songadh

157 Saputara

161 Bayad

160 Shihor

158 Ahwa - Town


162 Medhraj

161 Umrada

159 Subir

163 Khedbharma

162 Vallabhipur

Navsari

164 bhiloda

163 Paliyad

160 Navsari Town

165 Himmatnagar - B Division

164 Gadhada

161 Jalalpor

165 Velavadar

162 Chikhli

Railway

166 Alang

163 Female

166 Nadiyad

167 Dhasa

164 Dholai Marin

167 Anand

165 Vansda

168 Ahmedabad

Railway

166 Gandevi

169 Mehsana

168 Rajkot

167 Bilimora

170 Viramgam

169 Junagadh Taluka

168 Navsari Rural

171 Sabarmati

170 Jamnagar

169 Kher

172 Jetalsar

171 Bhavnagar

170 Vijalpor

173 Dhola

172 Surendranagar

Tapi - Vayara

171 Vayara

172 Ukai

173 Songadh

174 Female

175 Kaakrapar

176 Valod

177 Uchal

178 Nizar

Railway

179 Surat

180 Vadodara

181 Dabhoi

182 Valsad


183 Bharuch

184 Godhra

For Police Stations across Gujarat State · For Police Stations across Gujarat State ... S G Road,...

Documents

Transcript of For Police Stations across Gujarat State · For Police Stations across Gujarat State ... S G Road,...