FOR INFORMATION | NGĀ MŌHIOTANGA · 7/29/2020 · PORTFOLIO HOLDER/S Mayor Policy portfolio...

Whaarangi 1 | 6 M 2787877

FOR INFORMATION |

NGĀ MŌHIOTANGA

TO Mayor and Councillors

AUTHOR Nina Murphy

STRATEGIC PLANNER

FILE REFERENCE Document: 2787877

Appendix A: Project Reports

PORTFOLIO HOLDER/S Mayor

Policy portfolio

MEETING DATE 29 July 2020

SUBJECT Wharekawa Coast 2120 – Project budget update

RECOMMENDATION | TE WHAIKUPU

THAT the report be received.

1 PURPOSE | TE ARONGA

This report provides Council with further detail on the budget for the Wharekawa Coast 2120

project and outlines the potential for overspend.

2 BACKGROUND | TE KŌRERO Ā MUA

In November 2018, Council approved a total budget of $290,000 for the community plan

project, to be spent over three years (2018/19-2020/21). Refer Council resolution C18/586.

Council then approved a further $30,000, for the community plan project, for the 2020/21

year, as part of the Annual Plan process, thus bringing the total budget to $320,000. This is

detailed further in section 3 below.

In June 2020, Council considered a report providing an update on the Wharekawa Coast 2120

project. In this report, the budget estimate and actual spend to date for the 2018/19 and

2019/20 financial years were presented, as well as the budget estimate for 2020/21. Refer

extract below:

Council Agenda - 29-07-20 14


As the 2019/20 financial year has now ended, we can report that spending on the Wharekawa

Coast 2120 project was $5,000 under budget ($165,000). The remaining amount will be

formally requested to be carried forward to 2020/21 as part of a combined organisational wide

report expected in August 2020.

3 BUDGET 2020/21

Of the $120,000 budget for 2020/21, $90,000 is for the Project Advisor and external

facilitators (Simon Bendall and staff from Traverse Environmental). The remaining $30,000 is

for payment of meeting allowances for iwi representatives, and community panel members

(except for those whose attendance is paid for by the organisation they represent e.g. DOC),

and associated expenses such as venue hire and refreshments.

Note, that the $30,000 for iwi representatives and the community panel was not budgeted for

within the original project, and the amount exceeded the Council’s budget available for

democracy services. Refer table below.

These extra costs were considered by the Wharekawa Coast 2120 Joint Working Party (Joint

Working Party) prior to being added to the project budget as part of the 2020/21 Annual Plan

process.

Waikato Regional Council has contributed $15,000 to the project for implementing their risk

assessment methodology, as a case study.

Budget 2020/21 Descriptor

Original Budget (Nov 2018) $90,000 Cost of project advisor and external

facilitators

Amount added through

Annual Plan (April 2020)

$30,000 Costs associated with iwi

representatives and community panel.

TOTAL $120,000

4 POTENTIAL OVERSPEND

The project is being undertaken over three years and covers complex issues. It requires

specialist reports to be prepared to allow us to answer questions such as:

what are the natural hazards for this area?

what will be affected by these natural hazards (e.g. cultural values, social values, council

and community assets)?

what can we do about it (options + option analysis)?

Council Agenda - 29-07-20 Page 115


A list of the project reports and who is responsible for preparing them is in Appendix A.

Note, that many of these reports are being prepared by the Waikato Regional Council’s staff or

consultants.

Our Council is contributing $320,000 to the project, as noted above, paying for most of the

cost of the Project Advisor and external facilitators, and for the iwi representatives meeting

allowances and community panel expenses.

The potential for overspend on this project may arise when specialist information is required

that has not been foreseen in the original budget and project plan, such as when the

community panel seeks further detailed information.

The cultural values assessment report is considered a key report for this project, however, it

was not included in the original budget (but was in the project plan); due to the uncertainties

around gaining tangata whenua input in the project. After scoping what the cultural values

assessment will cover and discussions with iwi and mana whenua representatives, staff advise

that the cost can be met from existing operational budgets.

There are no other reports/information identified at this stage which require further funding

outside of the budget. In the first instance, the in-house resources of both councils will be used

wherever possible.

The process for identifying and seeking further funding for the project, is that a proposal be

presented to the Joint Working Party for their consideration, and if agreed a recommendation

be made to the partner councils to seek further funding, as required.

Further budget provision for implementing the Wharekawa Coast 2120 community plan is

suggested for the Long Term Plan 2021-31 (LTP). This will be considered by Council as part of

the LTP process.

NEXT STEPS | TE ARA KI MUA

Timeframe Action Comments

Ongoing Any requests for further funding will be

presented to the Joint Working Party

for their consideration, in the first

instance.

Further updates on the

project/budget will also be

provided to Council on an ongoing

basis.

Approval

Prepared by Nina Murphy

Strategic Planner

Approved by Peter Thom

Group Manager Planning & Environmental



APPENDIX A - PROJECT REPORTS

Subject Title Author Description Status

Backg

ro

un

d R

ep

orts

Wharekawa Coast 2120

- Community Overview

Nina Murphy -

Hauraki District

Council (HDC)

This document is a high-level stock take of information

relating to Wharekawa Coast 2120. It provides a

summary of; the demographics of the area, land use

and zoning, environmental features, co-governance, and

infrastructure.

Final Draft


- Economic Profile

Nina Murphy - HDC This report provides an overview of the economy of the

Wharekawa coast area. It covers employment and

industry trends, including identifying factors that are

contributing to comparative advantage in the area e.g.

natural resources, as well as what are the limitations to

work/business opportunities, and what are the future

trends for the economy of the area.

Final Draft

Natu

ral

Hazard

Rep

orts


Coastal Processes and

Hazards

Dr Terry Hume –

Hume Consulting Ltd

(funded by Waikato

Regional Council

(WRC))

An assessment of coastal drivers and hazards in respect

to the coastal geomorphology in order to inform a

community strategy so that discussions and adaptive

planning options are based on a common understanding

of coastal processes.

Final draft – awaiting

external peer review.

Circulated to

Community Panel.

Rapid flood hazard

assessment of Hauarahi

Stream

Duncan Grant,

Sophie Marsh &

Adam Munro - WRC

An initial assessment on:

which areas are at most risk of flooding from the

Hauarahi Stream;

how the severity of flooding changes with different

frequency flood events; and

how the severity of flooding may change with the

projected effects of climate change.

Final draft – awaiting

external peer review.

Circulated to

Community Panel

Flood risk information

report

Rick Liefting – WRC Compilation of hazard information supplied through the

Community Panel. Information is likely to be primarily

flood hazard or impact related.

Draft awaiting final

confirmation of

information from the

Community Panel



Subject Title Author Description Status

Im

pact

Assessm

en

ts

Social impact and

implications of sea-level

rise on communities

along the Wharekawa

Coast

Cerasela Stancu &

Tasman Gillies -

EnviroStrat (funded

jointly by HDC and

WRC)

Identification of social issues, concerns and outcomes

related to coastal hazards before an intervention is

planned to aid in development of effective solutions.

Final

Cultural Values/Impact

Assessment

TBC Possible report which provides an overview of cultural

values in the Wharekawa Coast 2120 project area and

identifies potential impacts on cultural values from

natural hazards.

Not yet commissioned

Ecological Values

Assessment

Stephen Hunt &

Michael Townsend -

WRC

Report which provides an overview of ecological values

in the Wharekawa Coast 2120 project area and identifies

potential impacts on ecological values from natural

hazards.

Draft – currently

being internally peer

reviewed

In

form

ati

on

Rep

ort

Land stability Phil Mourot – WRC A broad scale assessment of landslide susceptibility

within the Wharekawa Coast 2120 project area. The

report uses geological and geomorphological data to

identify which areas are particularly susceptible to

landslide hazards. This initial assessment refers to the

downward movement of large masses of rocks and soil.

Heavy rainfall and earthquakes are the most common

triggers for landslides.

Draft – currently

being internally peer

reviewed in WRC

Coastal Compartments Rick Liefting – WRC Delineation of compartments along the study area to

define similar coastal process areas. The compartments

also include river catchments. The compartments are to

be used to align areas that have similar processes,

hazard, impacts and management options. Output is a

GIS layer/map and short methodology report.

Draft completed -

circulated to

community panel

Ris

k

Assessm

en

t


- Natural Hazard Risk

Assessment

Sophie Marsh,

Whitney Mills & Phil

Mourot – WRC

Brings together the natural hazard assessments, impact

assessments and information from the community, and

uses RiskScape to model river flooding and coastal

hazard risk quantitative

Drafting underway


Whaarangi 1 | 11 M 2787657

FOR INFORMATION

NGĀ MŌHIOTANGA


AUTHOR Lukas de Haast

Transportation Manager

FILE REFERENCE Document: M2787657

Appendix A: REG 2018/19 Hauraki District Council RCA Report

Appendix B: Waitawheta Road Bridge Controls Options Study

Report (M2781550)

Appendix C: Whiritoa Lighting Level Review Report

PORTFOLIO HOLDER/S Mayor Adams

Transport portfolio

MEETING DATE Wednesday, 29 July 2020

SUBJECT Transportation Report June 2020

SUMMARY | TE WHAKARĀPOPOTANGA

This report provides the latest information on the Hauraki District Council’s Transportation

activities for the period ending 30 June 2020.

It is noted that all major projects are progressing and that maintenance activities are

recommenced after the COVID19 lockdown and that it had significant effects on delivery and

budgets.

Drought damage to roads on the Hauraki Plains also has a significant effect on delivery of the

Transport Activity at the moment.




Whaarangi 2 | 11 M 2787657


This report provides the latest information on the Hauraki District Council’s Transportation

activities for the period ending 30 June 2020.

2 ACTIVITY UPDATE

2.1 ASSET MANAGEMENT

S17A Review of Land Transport Activity completed and interviews with councillors to be

scheduled.

NZTA endorsed the Land Transport Procurement Strategy in June. The Land Transport

Procurement Strategy is a requirement for funding from NZTA.

Approval was given for Visual Road Condition Ratings to proceed under Level 3. This

work is still ongoing.

Traffic Counting was halted as traffic movements under Level 3 will not be representative

of long term trends. The traffic counting programme has not started up yet.

All high speed data collection is completed and received, except for detailed cracking

data which is still being processed.

LTP work on finalising the Activity Management Plan is continuing

The first dTIMS trigger model was received and is currently being field validated. The

output of the trigger model is a forecast of treatments expected to be required on each

road section in the next ten years.

Work to compile and prioritise all Minor Projects from potential project lists into a

Forward Works Programme for the LTP is progressing well with Engineering decision

making criteria being finalised.

As resources becomes available within the Transport Team additional in-house

assessments of the HSD will also be done to improve our understanding of the

pavement deterioration trends. Specific emphasis will be placed on understanding the

relationship between pavement deterioration, seal age and underlying soil types.

General performance of Contractor with regard to cyclic activity has been deficient in

some areas. This is being reflected in performance monitoring results. Deficiencies in

cyclic activities are to be addressed in workshops with the Contractor.

The Road Efficiency Group (REG) published a new report using individual performance

results and evidence for each of New Zealand’s 67 Road Controlling Authorities. This

report is included in Appendix A.

Department of Conservation requested that gates are to be installed on Maratoto Rd and

Taieri Rd to prevent motorised traffic to enter the Public Conservation Land.

Discussions on this proposal are ongoing.

Preparation of a retrospective resource consent for the construction of a rock revetment

wall next to East Coast Rd in Kaiaua is still ongoing.

2.2 CAPITAL PROJECTS

2.2.1 PROJECT ACHIEVEMENTS

Table 1 below shows the progress on the main capital projects scheduled for the 2019/20

financial year.


Whaarangi 3 | 11 M 2787657

Table 1: Main Capital Projects – 2019/20

Budget, Programmes and

Projects

Progress

% complete

Comments / explanations (if off-track)

Reseals – 2019/20 100% Reseals completed in January 2020

Pavement Rehabilitation –

2019/20 100%

Construction of Pavement Rehabilitation

sections on Old Tauranga Rd, Central Rd

South and Kaihere Rd are completed.


2020/21 95%

Awaiti & East Coast Rd design and contract

documentation is complete. Will be ready to

go out to market in July with construction

scheduled for summer of 20/21.

Due to large quantity of immediate

pavement repairs needed on Pipiroa rd

because of drought damage the road is

currently treated as heavy maintenance and

not as a pavement rehabilitation project.

The treated areas will be included in the

2020/21 reseal programme.

Minor Improvements (2019-

20) 60%

Progress on current projects:

Station Rd/SH25 intersection

pedestrian crossing construction

completed.

Waitete Rd footpath between Kimberley

and Rata Streets. Construction to

start after Thorn Rd footpath is

completed.

Top 11 Safety Risk roads – low cost

treatments of 9 roads: Roadmarking

partially completed and signage

installation completed

Mahuta Rd North Bridge No. 2:

Approved to proceed to detail

design.

Network wide assessment and making

safe of slips on unsealed roads – final

report received. Site instructions to

the Contractor to be processed.

Signage to indicate the end of

maintained network – design stage

Warning signage at Kindy’s and

Playcentres – completed

New Kea crossing at school in

Coronation Rd – completed

Potential upgrades to existing Kea

Crossings in Norwood Ave – updated

changes to intersection with

Ohinemuri Place - presented to

Ward. Decision report required.

Whiritoa streetlighting upgrade – light

survey of entire town are completed

and mapping work completed. The

Lighting Review Report is attached in

Appendix C. Detail design of infill

lighting on Whiritoa Beach Rd and

Marlin Place to progress.


Whaarangi 4 | 11 M 2787657

Budget, Programmes and

Projects

Progress

% complete

Comments / explanations (if off-track)

Package of edge lines and centrelines

to be implemented district wide as

part of annual remark –delayed to

next annual remark due to Covid-

19

Speed limit bylaw review (speed

management) – Speed Management

Plan to be done. Discussions on

project plan ongoing

Hauraki/Huirau intersection widening

project – detail design underway

Waitawheta Bridge Minor Safety

Improvements – design being

reviewed

Waitawheta Bridge Long Term Safety

Improvements – options report

received (Appendix B)

Ward Projects 2019/20 100%

Plains Ward:

Kerepehi Town Rd Footpath – Construction

completed

Waihi Ward:

Whiritoa Footpath Renewals: Completed.

Thorn Rd Footpath: 90% completed.

Paeroa Ward:

Queen str footpath renewal completed.

Raroa Rd/Thames Rd footpath renewal and

extension complete

Bridge and Structures

Component Replacement 25%

Design inspections completed and design of

package of high priority works progressing.

Selected projects to be implemented during

current LTP.

Bradford Street Extension 45%

Design and land agreements completed.

Land purchase is currently going through the

process. The tender process is scheduled to

start in July 2020. Construction is planned to

be done in summer of 2020/21 due to land

purchase delays.

Ainslie Rd Footpath Extension

and Streetlighting 65%

Ainslie Rd footpath extension and road

widening related to the new Kindy has been

completed.

The Contractor lodged an application to

Powerco to attach the new streetlights to

the existing power poles.

Mahuta Rd North Underslip 65% The project is currently on hold until after

winter.


Whaarangi 5 | 11 M 2787657

Progress Key:

= Off track / behind schedule / over budget

= Rescheduled

= Off track but will be back on track soon

= On track

= Completed

2.2.2 PROJECT GOALS FOR NEXT MONTH

The work scheduled for July 2020 is shown in Table 2 below.

Table 2: Capital Work Programme for July 2020

Project Ward Comments


2020/21 District

Tender process for Awaiti West Rd and East

Coast Rd AWT’s to commence

Minor Improvements District Project designs to continue.

Mahuta Rd North Underslip District Construction to restart in August

Ward projects Wards

Paeroa Ward – No work at the moment.

Waitete and Thorn Rd Footpath construction to

continue

Plains Ward – No work at the moment

Maintenance Contract

Renewals District

Unsealed road re-metalling and culvert

replacement programmes to continue

2.2.3 KEY ISSUES AND RISKS

The following major risks associated with the capital programme have been identified.

Table 3: Capital Programme Risks

Issue or Risk Budget Implications Mitigation Measures

Claims for cost and time

extensions due to CV19

lockdown

The contractor submitted a

claim of approximately $37k

for lost opportunity

The details of the claim is

being evaluated


Whaarangi 6 | 11 M 2787657

2.3 OPERATIONAL ACTIVITIES

The Government Covid-19 Alert Level reduced from Level 2 to Level 1 in early June 2020,

meaning operational activities began to return to some sort of normality in terms of

importance and priorities. However, there was extra burden on the team as a direct result of

Covid-19 interruptions and drought damage, which were occurring simultaneously. Most

notably, the complicated nature of Covid-19 contractual implications, and planning &

inspections for the additional pavement repairs proposed for completion in the 2020/21

construction season. These repairs include outstanding 2020/21 repairs previously stopped due

to lockdown restrictions, 2021/22 pre-reseal repairs, and drought related repairs.

For the early part of June 2020, both the road and street lighting maintenance contractors kept

in place Level 3 Health & Safety protocols for field staff during Alert Level 2. However, the drop

to Alert Level 1 negated the need for Covid-19 related Health & Safety protocols for the bulk of

June 2020.

A summary of routine operational maintenance work done during the month of June 2020 is

shown in Table 4, with further discussion on other operational activity following.

Table 4: Ongoing cyclic maintenance activities during June 2020

Activity Description Unit June 2020

Quantity

Sealed pavement pothole repairs ea 70

Unsealed pavement pothole repairs ea 128

Unsealed road additional aggregate (Gobles Rd) m3 186

Storm water structures checked and cleared (Drainage routine

maintenance)

*Note: Additional patrols in June 2020 due to Autumn leaf fall and

prolonged mild Autumn conditions this year.

ea 309

Detritus and slip removal for sealed surfaces and rural lined &

unlined channels

m3 20

Sign routine maintenance (replace sign, reinstate pole, rehang

sign)

ea 20

Edge marker post (EMP) replacement ea 44

Raised pavement marker (RPM) maintenance

*Note: 1120 EMPs replaced in May 2020 following night inspection

observations

ea 0

Volume of litter & refuse removal m3 6

Roadside mowing m 342,959

Upcoming Pre-reseal and Drought Repairs

As touched upon earlier, the upcoming construction season (2020/21) pavement repairs

include consideration of:

20/21 Pre-seal repairs (including any new and rework sites);

21/22 Pre-seal repairs; and

2020 Drought repairs.

A brief summary of each aspect is detailed below.

o 20/21 Pre-seal repairs:

Due to the impacts of Covid-19 restrictions on construction progress, 2020/21

pre-reseal repairs were not completed in full during the last construction season.

As well as this, following a review to consider drought impacts, there are also

changes to the proposed 20/21 reseal sites. This affected the scope and location

Council Agenda - 29-07-20 5

Whaarangi 7 | 11 M 2787657

of pre-reseal repairs, an operational activity, with several roads now deemed too

damaged for a reseal treatment. Instead, these roads will have drought repairs

completed by way of stabilisation patches and a second coat seal within 12

months to further waterproof the pavement. The removal of these sites, and

addition of several alternative sites, has resulted in an approximate additional

6,000m2 of stabilisation repairs to 20/21 reseal sites.

o 21/22 Pre-seal Repairs:

The pre-reseal repairs for 21/22 are yet to be quantified. It is expected these will

be marked out on the ground and associated schedule compiled during August

2020.

o 2020 Drought repairs:

The road maintenance contractor completed 3,610m2 of pavement repairs in June

2020 on several roads identified as a high safety issue, including:

Front Miranda Rd;

Hauraki Rd;

Moehau Rd;

Orchard East; and

River Rd (Plains).

Programming of drought related pavement repairs continued through June 2020,

although progress was again delayed by wet weather conditions. The quantum

of work and potential cost implications will be reported upon completion of the

programming in full.

Emergency Response

o Back Miranda Rd Waitakaruru - surface debris removal;

o Cadman Rd Waihi – attend to illegally dumped refuse scattered over road;

o Orokawa Rd Heights Waihi - tree blocking road;

o Pukekauri Rd Waitawheta – slip debris removal;

o Pukekauri Rd Waitawheta - ongoing temporary traffic management monitoring on

culverts currently being designed for replacement;

o Toft Rd Kaiaua – delineate flooding hazard;

o Trig Rd North – inspect reported cones blocking road (no issue found on

inspection);

o Trig Rd South Waihi – inspect reported pothole hazard (no pothole hazard found

on inspection);

o Victoria St Waihi - manhole cover reinstatement; and

o Wires Rd Maratoto - unblocking ford.

Rural roadside spraying

o A full network roadside weed spraying round was completed in June 2020

(knapsack spraying was completed in June 2020 to get to areas which could

not be reached by the machinery boom arm).

Bridge Works

o Routine type maintenance:

The road maintenance contractor continues to complete bridge works across the

district for routine type maintenance identified during structural inspections.

o Kaihere Rd Bridge No.1:

Repair works substantially completed. The bridge was still under a temporary

speed limit which was left in place until final surfacing can be reinstated on

two of the replaced deck units to restore road crossfalls. Several surfacing

options are being considered by the team.

Unsealed Roads

o A full grading round was completed in June 2020, noting that Mangawhero Rd was

revisited.


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Signs and delineation

o A signs safety and road marking upgrade works package is ongoing and largely

completed (approximately 90% complete). This involves linemarking and

signage (delineation) improvements on high volume roads, including:

Awaiti Rd;

Bush Rd (Plains);

East Coast Rd;

Golden Valley Rd;

Hauraki Rd;

Kaihere Rd;

Pipiroa Rd;

Pukekauri Rd; and

Waihi Beach Rd.

o The annual line marking remark was completed in May 2020 after initially being

disrupted by Covid-19 restrictions.

Ultra-Fast Broadband (UFB) Rollout

o A number of reinstatement works, most notably within the Paeroa CBD, have been

identified as unacceptable. Council is working with the Contractor to improve

workmanship.

o QA and Inspection Support is being provided by WSP. This includes provision of

project management and coordination for the Paeroa UFB project, daily site visits

and dealing with issues as needed.

o Council are still yet to sign off completion certification for any of the townships in

the district. The transport team continue inspections while also considering

outstanding issues with the Waters Services Team, which largely relate to

seeking reimbursement for the costs of utilities strikes.

3 NEXT STEPS | TE ARA KI MUA

In conclusion it is noted that all major projects are progressing and that maintenance activities

are implemented on a monthly basis.

It is hereby recommended:

THAT the report be received

Approval

Prepared by Lukas de Haast

Transportation Manager

Approved by Adrian de Laborde

Group Manager - Engineering Services


Whaarangi 9 | 11 M 2787657

APPENDIX A: REG 2018/19 Hauraki District Council RCA Report


6/17/2020 Page 1

1/1

Co-Investor Assurance

Source: Waka Kotahi, Audit and Assurance, Technical Audit Report

Dec-14

Service Performance

Delivery and Achievements

Activity Management

Transport Outcomes

Ride quality, pavement and surfacecondition (peer group lighter)

90%

95%

2016 2018

Surface Pavement Ride

All transport activities

$0M

$5M

2016 2018

New roads and road improvements(>$1M ea)

$0.0M

$0.5M

$1.0M

2016 2018

Road maintenance, operations andrenewals

$0M

$5M

2016 2018

Road safety promotion

$0.0M

$0.1M

2016 2018

TA Peer Group

Investment management, network andproperty management

$0.0M

$0.5M

$1.0M

2016 2018

TA Peer Group

New and improved walking and cyclingfacilities (excl. low cost <$1M, low risk)

$0M

$1M

2016 2018

TA Peer Group

Four grades: l Effective l Some improvement needed l Significant improvement needed l Unacceptable l Not available

New and improved roads and bridges

-1

0

1

-1

0

1

Roa

d La

ne k

m

Brid

ge L

ane

m

2016 2018

Roads Bridges

Pavement rehabilitation (lane kms)

0

5

10

2016 2018

Planned Actual

AMP reflect network needs

Total expenditure / length ($1000 / km)

$0

$10

2016 2018

TA Peer Group

Contract management

Co-Invested Expenditure

Works Completed Road Condition (Sealed Roads)

Data quality

Source: Waka Kotahi Data and Tools

Maintenance, operations and renewalsexpenditure / length ($1000 / km)

$0

$5

$10

2016 2018

TA Peer Group

Financial management

Cost Efficiency

Type Provision of roads and footpaths

2015/16

2016/17

2017/18

2018/19

PM1 Road safety

PM2 Condition of the sealed road network

PM3 Maintenance of the sealed road network

PM4 Condition of the footpaths within the local road network

PM5 Response to service requests

⬤⬤⬤⬤⬤

⬤⬤⬤⬤⬤

⬤⬤⬤⬤⬤

⬤⬤⬤⬤⬤

Network condition and management

Procurement Professional services

l Target achieved l Partially achieved l Target not achieved l Not reported

Safety performance

Previous audit issues

LGA Non-Financial Performance Measures

Asset management and ONRC atexpected standard

60%

80%

2016 2018

AM Peer AM ONRC Peer ONRC

Planning, Procurement and Data Quality

Source: REG 2018 AMP Assessment, Waka Kotahi 2018 AMP Assessment Source: RCA Smart Buyer Self-Assessment

Healthy and Safe People

Source: REG Annual Data Quality Assessment

Source: Waka Kotahi Crash Analysis System andMBIE Regional Economic Activity Tool

Co-investment planning quality

Total

0

50

2016 2018

TA Peer Group

Planning quality Smart buyer self-assessment

Cycling

0

2

4

2016 2018

TA Peer Group

l Good l Fit for purposel Room for improvement l Not assessed

Walking

0

10

2016 2018

TA Peer Group

Investment Performance

2018/19 Hauraki District Council RCA Report

ate: June 2020 June 2020

v1.0

156No. of bridges

Road

0

20

40

2016 2018

TA Peer Group

l Road maintenance l Walking and cyclingl Road improvement l Other

l Minor improvements (low cost, low risk)l Resilience and improvements l Roads and bridges l Other

l Corridor, environment and drainage l Pavement and seal l Emergency l Other

Source: Waka Kotahi, Audit and Assurance, Procedural Audit Report

Previous audit issues

Nov-19

Source: TA Annual Reports

Page 1 of 2Status: Final for Publication

1.13

2015-25 Long Term Plan 2018-28 LTP

02.00

Annual Targets Achieved

Fatal and Serious Injuries by Mode(No. per 100,000 Population)

l A smart buyer l Developingl Limited l Basicl Not assessed

Technical Audit

Procedural Audit

1

1

Pavement resurfacing (lane kms)

0

50

2016 2018

Planned Actual

Data QualityProcurementActivity Management Planning

Three grades: l Effective l Improvement needed l Unacceptable l Not available

Expenditure, Cost Efficiency, Works Completed and Road Condition

19,950Population

$606GDP ($M)

$239Valuation ($M)

$6.8Expenditure ($M)

$338Expenditure per capita

60%FAR

632Total (km)

519Sealed (km)

113Unsealed (km)

508Rural (km)

124Urban (km)

(Four Grades)

(Three Grades)


6/17/2020 Page 2

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Customer Outcomes

Technical Outputs

Top 5 TA IndustriesAgriculture

Forestry, Fishing, Mining, Electricity, Gas, Water And Waste Services

Gst On Production, Import Duties And Other Taxes

Rental, Hiring And Real Estate Services

Owner-Occupied Property Operation

Territorial Activity

No. per annum

0

10

2016 2018

TA Peer Group

Network Physical Characteristics

No. per 100 M VKT (personal risk)

0

5

10

2016 2018

TA Peer Group

No. per 1000 km (collective risk)

0

10

2016 2018

TA Peer Group

Ride quality (roughness of the roads)

90%

100%

2016 2018

TA Peer Group

Safety and Amenity

0

500

2016 2018

Source: REG ONRC Performance Measure Reporting

-1

0

1

2016 2018

Peak and average road roughness(NAASRA) (peer group lighter)

80

100

120

140

2016 2018

Peak (85th Percentile) Average

Source: Waka Kotahi Crash Analysis System andData and Tools

Urban % by length

0%

10%

2016 2018

No. bridges

0

100

2016 2018

Total Single lane Timber


Road Network Use

$0M

$5M

2016 2018

GDP by industry

$0M

$100M

2014 2016

Resident population

0K

10K

0

200

400

Popu

latio

n

Annu

al C

hang

e

2014 2016 2018

Population Annual Change

GDP per capita

$0K

$20K

$40K

2014 2016 2018

TA New Zealand

NO RELEVANT DATA AVAILABLE

Guest nights per capita

0

5

2014 2016 2018

TA New Zealand

NO RELEVANT DATA AVAILABLE

New dwellings per 10,000 capita

0

50

2012 2014 2016 2018

TA New ZealandNO RELEVANT DATA AVAILABLE

Source: Waka Kotahi Data and Tools0%

0%

0%

3%

9%

22%

37%

29%

0%

0%

0%

25%

25%

31%

15%

4%

Source: MBIE Regional Economic Activity Tool

Vehicle kilometers travelled (VKT)

0M

50M

2016 2018

$0M

$200M

2016 2018

Economic Activity and Financials

No. of restricted bridges

0

1

2

2016 2018

Speed Weight

Service life

0%

50%

2016 2018

TA New Zealand

Roads, Bridges and Public Transport


Passenger kms

-1

0

1

Service kms

-1

0

1

Public Transport (Region Only)

Roads, Cycleways and Bridges



Roads and Bridges

2018/19 Hauraki District Council RCA Report

Date: June 2020 June 2020

v1.0

Source: Waka Kotahi Crash Analysis System and Data and Tools

Loss of control at night

0

1

2

2016 2018

TA Peer Group

At intersections

0

2

2016 2018

TA Peer Group

Involving vulnerable users

0

5

10

2016 2018

TA Peer Group

Loss of control on wet roads

0

1

2016 2018

TA Peer Group

Fatal and Serious Injuries (No. per 100,000,000 Vehicle km Travelled)

Fleet size (No.)

-1

0

1

Road Condition


0%

0%

0%

3%

9%

22%

37%

29%

0%

0%

0%

17%

40%

20%

17%

6%


Page 2 of 2Status: Final for Publication

Length vs VKT l Length % l Vehicle kilometers travelled %

Length vs no. of fatal and serious injuries l Length % l Fatal and serious %

High Volume

National

Regional

Primary Collector

Secondary Collector

Access

Low Volume

Arterial

High Volume

National

Regional

Primary Collector

Secondary Collector

Access

Low Volume

Arterial

Fatal and Serious Injuries

Safety

Population

Tourism

Housing

FinancialsEconomic

Roads Cycleways Bridges

Crash Distribution

Journey Distribution

Source: TA Annual Reports

Roading valuation l Total estimated replacement cost l Carrying amount

Co-invested expenditure and funding

Network length (km)

l TA l Waka Kotahi

l Sealed l Unsealed

l Rural l Urban

Network length (km)


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APPENDIX B: Waitawheta Road Bridge Controls Options Study

Report (M2781550)


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APPENDIX C: Whiritoa Lighting Level Review Report


Whiritoa Lighting Level Review For Hauraki District Council

Jon Stevens

Power Solutions Ltd. June 2020


Scope Hauraki District Council (HDC) engaged Power Solutions Ltd (PSL) to carry out a detailed assessment of the existing street lighting installation in the township of Whiritoa.

The aim of the assessment was to identify any areas in the township where the existing lighting levels were particularly poor, with particular attention paid to Whiritoa Beach Road and Marlin Place, Whiritoa Beach Road being the main traffic route into and through the township.

Once any areas of poor lighting are identified, Hauraki District Council will look at options for improving the lighting in the township, in consultation with local residents and the community board.

Methodology The existing street lighting installations were visited on site and their individual locations checked and if required fixed, using GPS, into the HDC street lighting database.

Once this was completed, the locations were then plotted onto a cadastral plan of Whiritoa which showed both the road reserve and property boundaries within the township.

This plan was then used with the AGI lighting design software to calculate the lighting levels on the roads within the township. The AGI software uses the photometric files, (Supplied by the street lighting lantern manufacturers of the various types of LED lanterns used in the township) along with the mounting height and location details to produce a linear representation (Isolux plot) of the lighting levels on the road reserves.

Figure 1 below shows a typical section of the road reserve with the street light and the Isolux lines for the various lighting levels.

Figure 1


The various coloured lines represent a specific light level. In this case the red line represents 0.14 Lux and the green line represents 0.3 Lux. Ideally, Whiritoa Beach Road and Kon Tiki Road would have a lighting level of 0.3 lux (P3 category) between the road reserve boundaries and along the length of the road. All other roads in the township would have a lighting level of 0.14 Lux (P4 category).

When looking at the coloured lines, this would mean, ideally, that the green line would sit on the road reserve boundary on Whiritoa Beach Road and Kon Tiki Road and the red line would do the same for all other roads.

Results Appended to this report is a plan showing the Isolux plot for the whole of the Whiritoa township.

It can be seen from this plan that there are large areas within Whiritoa where the lighting levels have significant “holes”. This is particularly visible on Whiritoa Beach Road, Marlin Place, Mako Ave, Tuna Place and Moray Place.

It is interesting to note that the newer section of Dolphin Drive has a much better light distribution, this is because the lighting on the road has been specifically designed as part of the new sub division. The older roads in Whiritoa have power pole mounted lights or lights sited at intersections, cul-de-sacs and on bends only and were not designed as such, just lit strategically.

Recommendations The most economical solution to improving the lighting levels would be to install infill lighting in the “holes” in the existing lighting layout highlighted by the lighting assessment.

It is recommended therefore that a detailed lighting design is carried out to determine the quantity and wattage of any infill lighting required.

Once the requirements are established and based on available budget and in consultation with residents, additional lighting is installed where required. This process could be carried out in phases, perhaps starting with Whiritoa Beach Road and Marlin Place, as Whiritoa Beach Road is the main collector road in the township and as such will have the most vehicular and pedestrian traffic and Marlin Place has been highlighted as particularly poorly lit by residents.


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FOR INFORMATION |

NGĀ MŌHIOTANGA


AUTHOR EJ Wentzel - Water Services Manager

FILE REFERENCE Document: 2783935

Appendix A: NA

Appendix B: NA

PORTFOLIO HOLDER/S Councillor Harris

MEETING DATE 29 July 2020

SUBJECT Water Services - Monthly Activity Report for July

SUMMARY | TE WHAKARĀPOPOTANGA

This report summarises performance and issues in the Water Services work area. The body of

the report refers to the June period.




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To provide an overview on the maintenance activities, project progress, risks and financial

standing of the Water Services activity.

2 BACKGROUND | TE KŌRERO Ā MUA

This report provide an overview of the activities in the Water Services environment.

3 FINANCIAL MEASURES

There will be no financial report for this month.

4 WATER SUPPLY

4.1 Water Networks Operations Notebook

Various water mains renewals are underway in:

Wani Road – Plains

George Street – Paeroa

Lewis Street - Paeroa

A significant number of breaks were experienced on the Plains network due to the drought and

ageing infrastructure.

4.2 Water Treatment Operations Notebook

Tetley’s Quarry water level is climbing slowly, although we are filling as fast as our

Resource Consent allows depending on the Waitakaruru River level. It is still predicted to

be a dry winter and spring. The Mangatarata River (Suicide Intake) level is now high

enough to partially supply Waitakaruru WTP as well. But to preserve the Quarry storage

for summer, when we may not take from the Mangatarata Stream, Waitakaruru WTP will

be shut off whenever demand allows.

Two new Treatment Technicians have started with HDC.

Both intake lines at Pekapeka Intake on the Waihou River were removed and repaired.

We now have full flow from both intake pumps.

The WSM and Treatment Team Leader met with their regular SCADA/automation supplier

to discuss entering into a Service Level Agreement. All Councils Water and Wastewater

treatment plants and most of our pump stations are managed through a SCADA system.

It is crucial that this system is fully functional at all times as it affects the quality and

surety of supply of our service. The purpose of entering into such an agreement is to

make sure we build a long term relationship with a supplier, the expectations and service

levels are clearly defined and we have surety in rates. The WSM will investigate joining

in their contract with MPDC.

4.3 August / September Planned Works

Water main replacements: Waikino Bridge, Consols Street – Waihi, Abbot Rd – Pipiroa

and Wharf Street - Kerepehi.


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Dead end flushing of water mains to start – this has been delayed due to the current

water shortage and concerns about consents.

Longer term repairs to hot water tanks.

5 WASTEWATER

5.1 Wastewater Networks Operations Notebook

Junction Road pumpstation works to bring the station back to a more stable level of

operation after the power surge are underway.

Junction Road pump 1 suffered a failure and was sent to Pump & Valve to determine if it

was fixable. The cost of repair is un-economical therefore a new one has been ordered

ex Sweden (6-8 weeks delivery time)

There was a wastewater overflow at the back of Subway in Ngatea caused by metal being

pushed into a damaged manhole. The overflow was able to be minimised by turning off

the contributing pumpstations while the block was cleared. The lines were video

inspected to ensure that they are now clean. This was reported to WRC as the discharge

reached the open drain.

Large rain events have caused a number of wet weather overflows through the region.

All trouble spots were checked while it was raining to confirm overflows.

5.2 Wastewater Treatment Operations Notebook

There were eight Resource Consent (RC) exceedances reported at Hauraki District

Council (HDC) wastewater/sewage treatment plants (WWTP/STP) in June 2020, for

samples taken in June 2020:

1. Whiritoa STP Faecal Coliforms

a. 18 000 cfu/100 mL

b. This value is above the median limit (10 000 cfu/100 mL). This was only the

second monthly exceedance of the median limit.

2. Turua STP Total Suspended Solids (TSS)

a. 72 g/m3

b. This value is above the median consent limit (50 g/m3), but still below the 90th

percentile limit (170 g/m3). This is in line with previous years’ seasonal results.

The plant needs to be desludged, which works will be considered once the new RC

is issued.

3. Ngatea STP Total Suspended Solids (TSS)

a. 74 g/m3

b. This value is above the consent limit (70 g/m3). This is in line with annually

increasing results visible in long term trending. The plant needs to be desludged,

which works will be considered once the new RC is issued.

4. Kerepehi STP Total Suspended Solids (TSS)

a. 31 g/m3

b. This value is above the lower consent limit (No more than 8 exceedances above

30 g/m3; No more than 2 exceedances above 50 g/m3). It is the 6th monthly

exceedance of the lower limit, with no exceedances of the higher limit. Low flows

through the ponds due to the drought are suspected to have caused algal blooms,

hindering the digestion process.

5. Kerepehi STP Escherichia coli (E. coli)

a. 1 600 cfu/100 mL


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b. This value is above the lower consent limit, but not the higher consent limit (No

more than 4 exceedances above 2 000 cfu/100 mL; No more than 8 exceedances

above 1 000 cfu/100 mL). It is the 9th exceedance above 1 000 cfu/100 mL and

the 4th exceedance above 2 000 cfu/100 mL. Low flows through the ponds due to

the drought are suspected to have caused algal blooms, hindering the digestion

process.

6. Ngatea STP Escherichia coli (E. coli)

a. 15 000 cfu/100 mL

b. This value is above the median consent limit (13 850 cfu/100 mL). This is

attributable to high TSS in the plant, as reported below. This is also consistent

with previous years’ results, where high results were recorded after the first heavy

rainfall of the season. The plant needs to be desludged, which works will be

considered once the new RC is issued.

7. Paeroa STP Total Suspended Solids (TSS)

a. 38 g/m3

b. This value is above the 90th percentile limit of 22 g/m3. It is the 5th monthly

exceedance of the 90th percentile limit. Overall plant performance is affected by

the build-up of sludge. Council have budgeted for the removal of sludge and is

considering its options to find the most effective method to reduce the sludge in

the ponds. Further discussions are required between Hauraki District Council and

Waikato Regional Council to agree on a long-term strategy on how to deal with

sludge and also about future upgrades.

8. Paeroa STP Total Ammoniacal Nitrogen (TAN)

a. 13.7 g/m3

b. This value is above the 90th percentile limit of 10 g/m3. It is the 7th monthly

exceedance of the 90th percentile limit. Overall plant performance is affected by

the build-up of sludge. Council have budgeted for the removal of sludge and is

considering its options to find the most effective method to reduce the sludge in

the ponds. Further discussions are required between Hauraki District Council and

Waikato Regional Council to agree on a long-term strategy on how to deal with

sludge and also about future upgrades.

The Whiritoa Wastewater Treatment plant discharge consent process is ongoing. The

application has been submitted to Waikato Regional Council for consideration. WRC has

asked for more information that is currently being prepared.

An application was submitted for the renewing of the Paeroa WTP’s resource consent. HDC

has received a recommendation from the WRC Resource Officer that WRC allow us to

continue operating Paeroa WTP under the existing consent until new consents are

granted.

There is a project ongoing at Whiritoa STP to replace the gum trees with redwood trees.

Some photographs of the project are shown below:


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Continue repairs and maintenance at WWTP’s around sensor renewal and calibration,

vulnerable wiring and similar housekeeping issues.

Maintenance on Waitakaruru pressure pump network

Preventative network cleaning about pit rim walkway sewers.

Install Multismarts at wastewater pump stations


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6 STORM WATER

6.1 Storm water Networks Operations Notebook

Only critical stormwater maintenance were done during the lockdown period. It was a

relatively dry period and is it unlikely that the lack of maintenance impacted on the

community.


Plans have now been completed for 40 Thames Road/3c Claremont. Owner permission

is being sought

Obtain quotations for Walker St Waihi stormwater scour remediation gabion design

Removal of piles of soil next to drain at 1638 SH 25, Whiritoa.

A work order has been given for repair works to a large flood gate north of Kaiaua


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7 NEXT STEPS | TE ARA KI MUA

Timeframe Action Comments

NA

Approval

Prepared by Karen Steffek, Connan Negus, Dave Richards and EJ Wentzel

Approved by Adrian de Laborde

Group Manager Engineering


FOR INFORMATION | NGĀ MŌHIOTANGA · 7/29/2020 · PORTFOLIO HOLDER/S Mayor Policy portfolio...

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