FOR EMPANELMENT OF HOSTEL PROVIDER FOR TRAINEES OF … F… · CHECK-LIST 23 . RFP FOR Hostel...

RFP FOR Hostel Facility at Jaipur

RFP

FOR

EMPANELMENT OF HOSTEL PROVIDER FOR

TRAINEES OF

DDU GKY PROJECT OF PITHAMPUR AUTO

CLUSTER,

AT JAIPUR (RAJSTHAN)


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Time Table and Milestones

MILESTONES TIME AND DATES

Date of issuance of RFP 14/12/2018

Last date for receipt of proposals Upto 4.00 PM

on 24/12/2018

Opening of response 5.00 pm at 24/12/2018


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INDEX

S.No. Particulars Page No.

1. PREAMBLE 04

2. DISCLAIMER 04-06

3. DEFINITIONS 06-07

4. PROPOSAL FOR SELECTION OF

EMPENALLED APPLICANTS

07

5. TERMS AND CONDITIONS 07-10

6. RIGHTS OF PAC 10

7. ELIGIBILITY CRITARIA 10-11

8. SELECTION PROCEDURE 11-13

9. FORCE MAJEURE 14-15

10. EVENT OF DEFAULT 15

11. WITHDRAWAL OR TERMINATION OF

PAC

15

12. DISPUTE RESOLUTION 16

13. ANNEUXRE- A 17

14. ANNEXURE- B 18-20

15. ANNEXURE- C 21

16. ANNEXUER-1 22

17. CHECK-LIST 23


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1. PREAMBLE

Pithampur Auto Cluster (PAC) is Under Section 8 Company under Companies Act, 2013,

incorporated as an SPV, in the year 2004, to implement an innovative scheme under IIUS

(Industrial Infrastructure up Gradation Scheme) of Govt. of India, to fulfil the

infrastructural gap especially for the technical requirement of the Auto industries of the

Madhya Pradesh. The scheme was successfully implemented on the basis of “Public Private

Partnership” with adequate participation of the Private Stake holders.

Tool Room & Technical Services Centre, Industrial Training Institute, Small & Medium

Entrepreneur Centre, Hazardous Waste Disposal Facility, Administrative Complex are

the remarkable achievement of the company.

2.DISCLAIMER

2.1 Though adequate care has been taken in the preparation of this RFP, the Party should

satisfy himself that the Document is complete in all respects. Intimation of discrepancy,

if any, should be given to the below mentioned officer immediately. If this office

receives no intimation of discrepancy on or before the pre-bid meetings, it shall be

deemed that the Request for Proposal Document is complete and final in all respects.

2.2 This RFP is neither an agreement nor an offer by the PAC to the prospective Parties or

any other person. The purpose of this RFP is to provide interested parties with

Information that may be useful to them in the formulation of their Proposal for

empanelment pursuant to this RFP. Neither PAC, nor do their employees or consultants,

make any representation or warranty as to the accuracy, reliability or completeness of

the Information in this RFP and it is not possible for PAC to consider the investment

objectives, financial situation and particular needs of each party who reads or uses this

RFP. Some of the prospective Parties may have a better knowledge of the Scheme than

others. Each prospective Party should conduct his own investigations and analysis and

check the accuracy, reliability and completeness of the Information in this RFP and

obtain independent advice from appropriate sources.


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2.3 Information provided in this RFP to the Parties is on a wide range of matters, some of

which may depends upon interpretation of law. The Information given is not intended

to be an exhaustive account of statutory requirements and should not be regarded as a

complete or authoritative statement of law. PAC accepts no responsibility for the

accuracy or otherwise for any interpretation or opinion on law expressed herein.

2.4 Neither PAC nor their employees or consultants will have any liability to any

prospective Party or any other person under the law of contract, tort, the principles of

restitution or unjust enrichment or otherwise for any loss, expense or damage which

may arise from or be incurred or suffered in connection with anything contained in this

RFP, any matter deemed to form part of this RFP, the award of the bid, the Information

and any other Information supplied by or on behalf of PAC or their employees, any

consultants or otherwise arising in any way from the selection process for the Bidding.

2.5 PAC also accepts no liability of any nature whether resulting from negligence or

otherwise howsoever caused arising from reliance of any Party upon the statements

contained in this RFP.

2.6 PAC reserves the right to reject any or all of the proposals submitted in response to this

Request for Proposal at any stage without assigning any reasons whatsoever.

2.7 PAC reserves the right to change /modify/alter/amend any or all of the provisions of

this Request for Proposal.

2.8 PAC shall have no liability for non-receipt of any communication from the Party to

PAC and vice-versa due to postal delays or otherwise.

2.9 The issue of this RFP does not imply that PAC is bound to select and short-list the

Parties for Empanelled Applicants or execute the agreement and PAC reserves the right

to reject all or any of the Proposals without assigning any reasons whatsoever.

2.10 The Hostel Providers shall bear all its costs associated with or relating to the preparation

and submission of its Proposal including but not limited to preparation, copying,

postage, delivery fees, expenses associated with any demonstrations or presentations

which may be required by PAC or any other costs incurred in connection with or

relating to its Proposal.


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2.11 The Hostel Provider visit and examine the site and obtain for themselves, at their own

responsibility and cost, all the information and data that Hostel Provider be necessary

for preparing their Proposal, and entering into Contract.

2.12 In case of any variation of any terms or condition or in interpretation of any clause,

provisions of RFP and Agreement, under such circumstance, the Agreement shall

prevail upon RFP in all respect and any contradiction to the Agreement shall void.

3. DEFINITIONS

3.1 Agreement:

Agreement means to be entered into between the Pithampur Auto Cluster and the

Provider defined as Empanelled Applicant, including any amendments and

modifications thereof from time to time.

3.2 Hostel Rent

Hostel Rent is an amount, payable in the first week of the next month Maximum upto

Rs.250/- per day per student including all taxes as per the terms and conditions of the

agreement to be executed with the Empanelled Applicant for using the Hostel facility

comprising of accommodation, mess as per the norms of DDUGKY Scheme etc. This

cost is included Lodging, Boarding and Catering facility. The rates for both the services

are to be quoted separately but the total cost must not be more than 250/- per day per

students.

3.3 Hostel Provider:

Hostel Provider means any legal entity such as Any Proprietorship / Partnership Firms

/ Private Limited / Public Limited Company/PSU/ Institute/NGO s participating /

submitting a proposal under this RFP having all valid documents/ licences related with

their business.

3.4 Financial Year

Financial year means a year starting from 1st April and end at 31st March of the next

year.


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3.5 Empanelled Applications

Empanelled Application denotes Hostel Provider duly approved by the committee of

PAC, as the Successful empanelled.

4. PROPOSAL FOR SELECTION OF EMPENALLED APPLICANTS

Pithampur Auto Cluster is premier Institute to provide ITI level Industrial and Technical

training, with most modern facilities. This facility is focused to cater the need of trained

technical Manpower for automobile and other industries by running Skill Development

programmes. Now this Unit is registered with MAPCET and DDU-GKY Project also and

providing Residential courses to the SC/ST/OBC students under these schemes in other

States.

The institute is looking for well-maintained hostel facilities provider located in the nearby

RCEW College, Bhakrota, Jaipur (Rajsthan). Since the requirement of such facilities based

on the number of students/ batchas under going in training at particular point of time, we are

not in a position to immediately hire the facilities and therefore we are proposed the

empanelment of hostel providers who are component to providing the desire facilities within

the specified time period.

5. TERMS AND CONDITIONS

5.1 The Hostel Provider shall adhere to the laws of the land, the principles of good industry

practice, and any other legal, statutory and regulatory norms, sanctions and permits which

are applicable from time to time and shall be responsible for acquiring all approvals and

meeting all statutory obligations for the Project.

5.2 PAC reserves the right to change, modify, add to or alter the process including inclusion

of additional criteria, right to ask for additional Information on and to ask explanations

and clarifications and the right to reject any or all of the proposals submitted in response

to the RFP. Nothing in the RFP should be relied on, as a promise or representation as to

the future.


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5.3 This empanelment is valid for the period of one year and will be reviewed for renewal, as

per the requirement.

5.4 In case of expansion of present capacity, upon request of Hostel Providers, PAC may

consider them in the priority list.

5.5 The contract may be renewed on mutually acceptable terms and conditions for further

period on the basis of performance of the Hostel Provider. This Agreement can be

terminated by the PAC after giving one month notice to the Hostel Provider without

assigning any reason for doing so.

5.6 No charges will be paid for the period when the Hostel is vacant and no occupancy there

in.

5.7 It is preferred if the whole facility of some area will be ear marked for the DDUGKY

Trainees.

5.8 The Hostel Provider should have capacity to provide Hostel accommodation for atleast 50

male & 50 female trainees separately to PAC.

5.9 The Hostel Provider will provide good quality infrastructure and also maintained the

Bench Marks for Residential Facilities (Minimum Requirement) which are as follows:-

1. There should not be any visible marks of leakages from the walls and roof.

2. All the balconies stairs and other locations should have properly protective walls or

railings.

3. There should be an Over Head Tank (OHT). The water connection in the taps and

toilets should connect to the OHT. Water should be available round the clock.

4. Maximum distance of residential facility from the training centre preferably within

2 k.m.

5. All the wires should be properly secured and tapped. Concealed wiring is not

mandatory.

6. All the switch boards and panel boards should be fully covered.

7. The hostel name board should conform with look and feel of the training centre.

8. At least 25 sq. ft. space per trainee should be available for accommodation.

9. Ventilation: Area of the windows should be minimum 12% of the total floor area of

the proposed residential area.


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10. Kitchen: No minimum area is prescribed for kitchen. However the kitchen has to be

hygienic and spacious enough to cool and store material.

6.10. The Hostel “ if selected” as per adequate requirement which depends on numbers of

hostellers, should be ready for occupation within 15 days notice.

6.11. The round o’clock Security Guards and Housekeeping Services will be provided by

Hostel Provider.

6.12. The electricity & water charges are included in the offer and will not be paid in

addition to this offer.

6.13. The Hostel Provider will pay and discharge all the statutory charges, taxes, ground

rent or penalties of any nature including municipal taxes, water taxes whatsoever

levied by any local authorities, municipal authority or any Statutory Development

Authority or Government Department or agency in relation to said premises.

6.14. Provider has to provide the First Aid box for round the clock for handling any

emergency situation arisen if any and also having tie up with some Local Physician

to whom students can consult with their own cost.

6.15. Preference will be given to the hostel premises located within the vicinity within 2

k.m. of ATITC, PAC campus.

6.16. RFP submitted by the Providers will valid for a period of 60 days from the date of

opening of RFP.

6.17. The Official team of PAC will visit the offered premises on pre decided/

communication date / time for checking the credentials.

6.18. The Provider of the building must take an undertaking/ affidavit from the students

regarding Anti Ragging and good behaviour, non-smoking, non-alcoholic condition

as prescribed by PAC.

6.19. The Provider has to provide Tea, Breakfast, Two time meals to the student regularly

as prescribed in the SOP and as per Training schedule and raised separate bill for

lodging and boarding and catering facility.


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6.20. A weekly menu for the above should be display in the Notice Board after taking

approval from the Concerned Authority of PAC and with the consultation with

students.

6. RIGHTS OF PAC

6.1 The PAC have a right to conduct an inspection periodically or randomly, with or

without the prior notice by their own officials/ nominated persons /agencies to enquire

into all the Matter related to the Hostel facility.

6.2 Amendments to RFP document: At any time prior to the deadline for submission of

Proposal, PAC may, for any reason, whether at its own initiative or in response to

clarifications requested by any Providers, modify the RFP Document including the

change/ extension of the relevant dates, by the issuance of Addendum. Any / all such

Addendum thus issued will be published in the official website of PAC and no separate

communication will be required in this regard.

6.3 Right of Rejection: PAC reserves the right to reject any proposal that does not address

all the requirements of this RFP. In addition, PAC reserves the right to accept or reject

any Proposal submitted by Providers, and to cancel the RFP process and reject all

Proposal submissions, at any time, without thereby incurring any liability to the affected

Provider or Providers or any obligation to Information m the affected Provider or

Providers of the grounds for PAC’s action.

6.4 The PAC have a right to increase or decrease 10% capacity of the Hostel providers and

will be informed accordingly.

7. ELIGIBILITY CRITARIA

7.1 Any legal entity such as Any Proprietorship / Partnership Firms / Private Limited /

Public Limited Company/PSU/ Institute/NGO s can submit a bid.

7.2 The Provider must as on 01/11/2018 have the experience of at least 2 years in the

field of providing Hostel and Mess facility. Self-Declaration should be submitted in

this regard.


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7.3 The Provider will be preferred if he enrolled/ empanelled / authorized by any

government agency/ university/ educational body to provide such facility.

8. SELECTION PROCEDURE

8.1 How to submit a Proposal:

The Proposal is called in two envelop system as defined below. Each envelope must be

properly sealed. Both the envelopes should be kept in an envelope along with the letter

in the prescribed format as per Annexure B and submitted to near RCEW College, Sirsi

Road, Bhankrota, Jaipur-302026.

The Proposal can be submitted in person or by post / courier during office hours.

Submission of Proposal through electronic method will not be accepted. The Provider

should take due care in submitting the bid through post or courier so that it must receive

by the PAC on or before the due date. The delay in submission because of any reason

whatsoever it is attributed to post /courier will not be accepted.

Envelop 1: Cost of RFP.

Envelop 2: This envelop will contain the following Information /

documents in two separate sealed cover:

Cover 1: EMD

Cover 2: General and Technical Information of Hostel Provider

with signed copy of RFP

8..2 Cost of RFP Document:

The cost of RFP is Rs.1,000/- (Rs. One Thousand) payable by demand draft in favor

of “ Managing Director, Pithampur Auto Cluster, Indore” of any Nationalized /

scheduled bank. This cost is non-refundable. The document is to be downloaded from

the official website www.pithampurautocluster.com and the fees will be payable at the

time of submission of bid in an Envelope 1 along with the RFP document.

8.3 Earnest Money:

The Hostel Provider is required to submit Rs.10,000/- (Rs. Ten Thousand only) as

Earnest Money, by FDR Drawn in favor of Managing Director, Pithampur Auto

Cluster., Indore” of any Nationalized / scheduled bank. It is refundable after the

empanelment of the Hostel Provider.

http://www.pithampurautocluster.com/


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8.4 Security Deposit:

The selected Hostel Provider has to submit a Security deposit of Rs. 20,000/- before

signing an agreement and it is refundable after the expiry of the contract period.

8.5 General and Technical Information of Hostel Provider:

The Provider is required to submit its general and technical Information as per the

Annexure A & C along with the required documents mentioned therein. The signed

copy of RFP document (initialled by Provider on each page of RFP in token of

acceptance each terms and condition mentioned therein) shall also be submitted by

Provider along with this Information of Hostel Provider.

8.6 Procedure for Opening and Evaluation of Bid:

All the bids received will be scrutinized by the Committee authorized by the Board of

PAC. For opening and evaluation of bid following procedure shall be adopted:

8.7.1 The committee will segregate all the bids in the following two categories: -

A: The bids received on or before the due date: These bids will be called as

responsive bids and will be further scrutinized.

B: The bids received after the due date: These bids will be called as Non

Responsive Bids.

8.7.2 Envelop of all the non-responsive bids opened before the committee and after

separating the envelop 1 (cost of RFP), the envelop 2 will be returned to the Hostel

Provider as it is with a covering letter by registered / speed post.

8.7.3 Envelop of all the responsive bids will be opened before the committee and envelop 1

(cost of RFP) will be opened and if proper RFP fees not found attached, the bid will be

declared as non-responsive bid.

8.7.4 All the remaining bids, where proper RFP cost found attached, will be kept separately

for further scrutiny.

8.7.5 Envelop 2 of the bids shortlisted will be opened and the cover 1 of all such bids will be

first opened before the committee. In all cases where cover 1 does not contain the EMD,

it will be treated as a non-responsive.


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8.7.6 The cover 2 of all the bids shortlisted after the scrutiny will be opened, and the names

and the brief description disclosed before the committee and the present Hostel

Providers and after proper page numbering and quoting initials on each bid by the

committee members, the documents will be kept in a separate cover. The committee

will decide the further procedure for scrutinizing the Information submitted by the

Providers in cover 2, the committee is allowed to take assistance of any expert if

required.

On the basis of the analysis / scrutiny of the Information /documents submitted in cover

2, committee will prepare the list of eligible and non-eligible Providers. In case of non-

eligible Providers, a speaking explanation will be communicated in each case.

The committee will decide a date for physical verification of the Hostel facility before

final empanelment. The proper communication to all such eligible Provider will be

sent by the PAC, so that the representatives of Hostel Providers will be present on that

day.

8.7.7 After physical verification the committee will prepare a list of the selected Hostel

provider and priorazation will be made. After the approval of the Committee the

selected/ shortlisted/ empanelled Hostel Provider will be informed / communicated

through letter and EMD of all remaining bidders will be returned within 7 days.

8.7.8 Within one month from the date of communication to the Empanelled Provider, the

Hostel Provider shall fulfil all the conditions mentioned in the letter and execute the

agreement.

09. FORCE MAJEURE

9.1 Force Majeure:

The Provider or the PAC, as the case may be, shall be entitled to suspend or excuse

performance Ma of their respective obligations under this Agreement to the extent such

performance is impeded by an event of Force Majeure:

9.2 Force Majeure Events:

A Force Majeure event means any event or circumstance or a combination of events

and circumstances referred below:


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(a) which are beyond the reasonable control of the affected Party,

(b) which such Party could not have prevented or reasonably overcome with the

exercise of reasonable skill and care in relation to the implementation of the Facilities,

(c) which do not result from the negligence of such Party or the failure of such Party to

perform its obligations hereunder and

(d) which are of an incapacitating nature and of a severe Force Majeure and are of a

type as those described below:

(i) Lightning, earthquake, landslides, tempest, cyclone, hurricane, whirlwind,

storm, flood, and other unusual or extreme adverse weather or environmental

conditions (including, without limitation, any such conditions at sea affecting

the delivery of equipment to the Facilities) or other events of natural disaster of

rare severity;

(ii) Meteorites or objects falling from aircraft or other aerial devices, the occurrence

of pressure waves caused by aircraft or other aerial devices travelling at high

speeds;

(iii) Fire or explosion, chemical or radioactive contamination or ionizing radiation;

(iv) Epidemic or plague;

(v) Strikes, lock-outs or other industrial action or labour disputes

(vi) Act of war (whether declared or undeclared), threat of war, invasion, armed

conflict or act of foreign enemy, unexpected call up of armed forces, revolution,

religious strife, bombs, sabotage, terrorism or threat of such acts or other similar

events of a political or social nature;

(vii) Industry wide or local region wide or state wide or India wide strikes or

industrial action or public agitation which prevents levy, Force Majeure,

collection of Academic Fees by the OPERATOR for a period exceeding a

continuous period of 90 days or events or circumstances of a nature analogous

to any of the foregoing.

(x) political bandhs, riots, civil disturbances of any kind including civil commotion

and disturbances by local bodies or people at or around the Facilities or at any

other location which impedes the carrying on the work at the Facilities;


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10. EVENT OF DEFAULT

Following event shall be an Event of Default:

The Hostel Provider is in breach of the terms of this Agreement, and such breach, if

capable of remedy, has not been remedied at the expiry of 30 days following written

notice to that effect having been served on the Hostel Provider by any of the other

Parties indicating the steps required to be taken to remedy the failure.

11.WITHDRAWAL OR TERMINATION OF PAC

11.1 TERMINATION BY PAC

In case of failure of the Hostel Providers to perform the work as per the satisfaction of

PAC or continuous default / breach in Terms and condition the empanelment of that

Ma shall cease after giving 15 days notice and the Security Deposit shall be forfeited.

11.2 On termination, the Hostel Providers shall not be empanelled for a period of next two

years.

12.DISPUTE RESOLUTION

12.1 AMICABLE SETTLEMENT:

Dispute, if any, arising out of the lease agreement for providing of premises of hostel

will be settled by mutual discussion within a period of seven days, In case the same

is not settled amicably, than the decision of MD PAC, Indore will be final and binding

on the hostel owner.

12.2 ARBITRATION:

In the event that the Parties are unable to resolve any dispute, controversy, or claim

in accordance with aforesaid Claus, such dispute, controversy or claim shall be

submitted for arbitration by a panel of three arbitrators to be appointed as under : a)

one arbitrator to be appointed by PAC, b) one arbitrator to be appointed by


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OPERATOR c) the third arbitrator to be appointed by the two arbitrators as per

clauses a) & b) above in accordance with the Arbitration and Conciliation Act, 1996.

The venue of the arbitration shall be at INDORE. Any arbitral judgments in

accordance with this provision shall be conclusive and binding on the parties hereto.

12.3 JURISDICTION:

Each of the Parties agrees to the exclusive jurisdiction of the eligible or entitle to file

any suit, case, petition in any matter relating to any provision or matter of this

agreement in any other courts or tribunals, not having jurisdiction within the city limit

of INDORE, Madhya Pradesh.

-------------


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ANNEXURE A

LOCATION & LAYOUT OF THE HOSTEL FACILITY


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ANNEXURE B

PROPOSAL SUBMISSION FORM

To,

Piyoosh Saxena, State Head

C/o Rajsthan College of Engineering Woman (RCEW)

Sirsi Road, Bhankrota, Jaipur-302026

For Managing Director, Pithampur Auto Cluster

Mob: 9300790696

E Mail: [email protected]

Sub: Selection of Empanelled for Hostel Providers for students of DDUGKY –JAIPUR

RAJSTHAN

Dear Sir,

Please find enclosed our Bid in respect of the Selection of an Empanelled Applicants for Hostel

Provider of students of ITI Centre for DDUGKY project at JAIPUR RAJSTHAN, in response

to the Request for Proposal (“RFP”) Document issued by the Pithampur Auto Clusters dated

14/12/2018 .

We hereby confirm the following:

1. The Bid is being submitted by(name of the Bidding Company) who is the Bidding

Company / the Lead Consortium Member of the Bidding Consortium comprising

(mention the names of the entities who are

the Member Companies),in accordance with the conditions stipulated in the RFP. (In case

of a Bidding Consortium) Our Bid includes the Letter(s) of Acceptance in the for Hostel

providers specified in the RFP, and the MoU (as per the principles stated in the RFP)

between, ____________________(mention names of the entities that are the Members),

who are the Members as per the conditions stipulated in the RFP.

2. We have examined in detail and have understood the terms and conditions stipulated in

the RFP Document issued by PAC and in any subsequent communication sent by PAC.

We agree and undertake to abide by all these terms and conditions. Our Bid is consistent

with all the requirements of submission as stated in the RFP or in any of the subsequent

communications from PAC.


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3. The Information submitted in our Bid is complete, is strictly as per the requirements as

stipulated in the RFP, and is correct to the best of our knowledge and understanding. We

would be solely responsible for any errors or omissions in our Bid.

4. We confirm that the initial/signature on each and every paper of the bid is done by

authorized person only.

5. The Bidding Company, satisfies the legal requirements and meets all the eligibility criteria

laid down in the RFP.

6. We are enclosing confirmed Authority letter/ Board Resolution in favour of the person

signing this letter and all other submission on behalf of the Provider and also to perform

all task including but not limited to provide Information respond to enquiries, enter into

contractual commitments on behalf of the Provider.

7. This bid is valid for a period of 6 months from the last date of proposal submission.

8. If I /We fail to fulfill the terms and conditions mentioned in this RFP, the entire earnest

money and security deposit may be forfeited without prejudice, to any other right or

remedies of PAC, Indore or his successor in office.

9. In case of forfeit, I/ We also agree to pay to PAC, Indore or his successor in office, the

sum of money mentioned in the said contract without prejudice.

10. The following are annexed with this letter: -

a. Envelop 1:

The Cost of RFP Document of Rs. 1,000/- in the form of Pay Order/ DD of Rs. One

Thousand in favor of MANAGING DIRECTOR, PAC, Indore), bearing

no………………dated……..drawn on………………is enclosed with the Pre-

Qualification Bid as cost of RFP Document.


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b. Envelop 2:

i. EMD of Rs.10,000/- (Ten Thousand) in the form of Pay Order or DD/ FDR of

Rs. Ten Thousand in favor of MANAGING DIRECTOR, PAC, Indore bearing

no…………….dated………..drawn on………………..

ii. General and Technical Information of Hostel Provider.

We agree that the bid and its entire process are subject to Indore jurisdiction.

For and on behalf of :

Signature :

(Authorised Representative and Signatory)

(Seal)

Name of the Person :

(Contact No./ Ma E mail id/Mobile No.)

Date:

Place:


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ANNEXURE C

GENERAL AND TECHNICAL INFORMATION OF HOSTEL PROVIDER

(On the letter head of the Hostel Provider)

1. Name of the Provider: - In case of consortium the name of the lead member is appeared

here.

2. Legal Status: Private/ ……………….

(Please attach the copy of the Partnership Deed/ Memorandum/ …………….)

3. Address of the Registered / Hostel Providers office:- Postal Address, Mail id, Web

address, Telephone No., Mobile No………..

4. Address of communication: Postal Address, Mail id, Web address, Telephone No.,

Mobile No………..

5. Present Activity: Give a brief detail of the present activity including the activity wise

turnover for the last 2 years with a supporting document and a self-declaration in this

regard.

6. An explanatory Note along with the substantial proof / documents showing how the

bidding company satisfy/ fulfill the criteria mentioned in RFP.

7. The copy of RFP document signed by Provider on each page in token of acceptance of

terms and conditions mentioned in the RFP.

8. Details of present infrastructure i.e. No. of Beds, wardrobes etc.

NOTE:-

1. All the documents especially required to establish the eligibility must be certified

by the relevant/ competent / independent authority other than the bidding company

& its officials.


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ANNEXURE – 1 : Hostel Facilities Chart

Overall Communication Address:

Date: Name & Signature with stamp of the

Authorised Signatory Place:

To be filled by PAC:

Service Provider Ref:

Proposal Reference:

Contact Person

Permanent Account No. (PAN)

Full Address with PIN

Landline No

Mobile No.

E-mail ID

Name of Hostel with Address

Total Capacity (No. of rooms with

Toilet)

Total Capacity (No. of rooms

without Toilet)

Total Capacity (No. of beds)


CHECK-LIST

Required Documents

Attached/ Not Attached

1. Self-attested copy of PAN Card number

under Income Tax Act.

2. Self-attested copy of GST No

3. Photographs of the hostel premises (internal

and external), providing a clear view of the

hostel premises.

4. Copy of terms & conditions and every page of

the tender/RFP duly signed and seal of the

firm, in token of acceptance of terms and

conditions and tender as quoted.

5. Attested copy of the registry of the hostel

premises, which be in the name of hostel

owner.

6. Hostel owner should take all the permissions /

approval from various statutory/ local body /

any other agencies for operating / use of his

building premises as Boys hostel and submit

the copy of the same to the PAC.

7. Hostel owner should also attach copy of all

the statutory building permission with

approved map / Registry from various

statuary / local body/ any other agencies for

construction of the hostel building

FOR EMPANELMENT OF HOSTEL PROVIDER FOR TRAINEES OF … F… · CHECK-LIST 23 . RFP FOR Hostel...

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