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Indore Municipal Corporation, Indore

Expression of Interest (EoI) For

Empanelment of Consultants

& Architects

Issue Date: 25.05.2016 No. : 12/C.E./BILLS/2016


OFFICE OF THE CITY ENGINEER(CIVIL) JANKARYA VIBHAG

Nagar Nigam Campus, M.G. Road, Indore Phone 0731- 2431610 Fax : 2434489 E-mail : [email protected]

mailto:[email protected]

Indore Municipal Corporation, Indore. OFFICE OF THE CITY ENGINEER(CIVIL)

JANKARYA VIBHAG Nagar Nigam Campus, M.G. Road, Indore

Phone 0731- 2431610 Fax : 2434489 E-mail : [email protected]

NIT NO.: 12/C.E./BILLS/2016 DATE:25.05.2016

Expression of Interest (EoI)

On behalf of Indore Municipal Corporation, invites Expression of Interest (EoI) for Empanelment of consultants for various works of IMC limit area

1. Empanelment of Consultants and Architects for Providing Consultancy Services for Preparation of DPR, Bid process Management & PMC /SQC works for various infrastructure development projects as well as Architectural Services for various building construction & other projects. Cost of RFP : Rs 2,000/-

The Detailed NIT and EoI documents can be seen and downloaded from website www. imcindore.org

City Engineer (Civil)

Municipal Corporation, Indore


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Invitation of Expression of Interest(EoI)

for Empanelment of Consultants and Architects

On behalf of Indore Municipal Corporation, Indore invites Expression of Interest (EoI) from eligible Consultant and Architects for “Providing Consultancy and Architectural Services for Preparation of DPR, Bid process Management and PMC & SQC works for infrastructure and building construction projects in various IMC offices ,Indore, under jurisdiction of Indore Municipal Limit”.

The proposals duly completed as per prescribed format, shall be submitted in sealed envelope super scribing “Application for Empanelment of Consultants/ Architects” on or before the date of submission mentioned in the schedule of tender at the following address:

Address for Communication:-

Indore Municipal Corporation, Indore Reg. Office: - M.G.Road, INDORE-01 (M.P.) E-mail: [email protected] Web. : www.imcindore.org Phone: 0731-2547040

Details of the services required are provided in the Terms of Reference of this Expression of Interest (EOI). The detailed EoI with Annexure(s) may be obtained from websitewww.imcindore.org


http://www.imcindore.org


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Schedule of Tender Process

Event Description Scheduled Date

EoI upload on IMC website On date 25.05.2016

Last date of receipt of queries from the applicants, if any

Up to 01.06.2016 Before 3:00 PM at IMC Office, M.G. Road, Indore. Email : [email protected]

Pre-Bid Meeting 07.06.2016 at 12.30 P.M at Conference Hall, Office of Planning Section, Municipal Corporation Indore. First Floor, Palika Plaza Phase II, M.T.H. Compound, Indore.

Last date of purchase of tender document 06.06.2016 Before 3:00 PM Last date for submission of application 10.06.2016 Before 3:00 PM Date and Time of opening applications 11.06.2016 At 3:00 PM Cost of EoI document (Cash or Demand Draft should be in favor of commissioner, Indore Municipal Corporation, Indore Payable at Indore in any Nationalized Banks.)

Rs. 2,000/- (Non – refundable)

I. Proposal submissions must be received not later than the due date specified in the data sheet in the manner specified in the EoI document.

II. The Proposals shall be filled in English and all entries must be typed and written in blue/black ink. Initials of the Authorized Representative of the Applicant must attest all erasures and alterations made while filing the Proposal. Failure to comply with any of these conditions may render the Proposal invalid. (Information to Applicants)

III. The Proposal shall be valid for a period of not less than 180 days from the Proposal Due Date (the "PDD"). In exceptional circumstances, prior to the expiry of the original proposal validity period, the authority may request the firms to extend the period of validity for a specified additional period. The request for the extension shall be made in writing. However, Firms will not be permitted to modify their proposals.

Clarifications and Amendments if any to this EOI will be uploaded only on IMC-Indore website www.imcindore.org

Date : 25.05.2016

For- Indore Municipal Corporation, Indore City Engineer

Seal of Office



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Disclaimer

1. The information contained in this Expression of Interest document ("EoI") or subsequently provided to Applicants (Firms), whether verbally or in documentary or any other form by or on behalf of Indore Municipal Corporation, Indore (herein after referred to as IMC / The Client) or any of their employees, is provided to Applicants on the terms and conditions set out in this EoI and such other terms and conditions subject to which such information is provided.

2. This EoI is not an agreement or an offer by the Client to the prospective Applicants or any other person. The purpose of this EoI is to provide interested parties with information that may be useful to them in the formulation & submission of their Proposals pursuant to this EoI.

3. This EoI includes statements, which reflect various assumptions and assessments arrived at by the Client in relation to the Consultancy. Such assumptions, assessments and statements do not purport to contain all the information that each Applicant may require.

4. This EoI may not be appropriate for all persons, and it is not possible for the Client and its employees to consider the objectives, technical expertise and particular needs of each party who reads or uses this EoI. The assumptions, assessments, statements and information contained in this EoI, may not be complete, accurate, adequate or correct. Each Applicant should, therefore, conduct its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments and information contained in this EoI and obtain independent advice from appropriate sources.

5. Information provided in this EoI to the Applicants may be on a wide range of matters, some of which may depend upon interpretation of law. The information given is not intended to be an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. The Client accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on the law expressed herein.

6. The Client and its employees/advisors make no representation or warranty and shall have no liability to any person including any Applicant under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this EoIor otherwise, including the accuracy, adequacy, correctness, reliability or completeness of the EoI and any assessment, assumption, statement or information contained therein or deemed to form part of this EoI or arising in any way in this Selection Process.

7. The Client also accepts no liability of any nature whether resulting from negligence or otherwise however caused arising from reliance of any Applicant upon the statements contained in this EoI.

8. The Client may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information, assessment or assumption contained in this EoI.

9. The issue of this EoI does not imply that the Client is bound to select an Applicant or to appoint the Selected Applicant, as the case may be, for the Consultancy Work and the Client reserves the right to reject all or any of the Proposals without assigning any reasons whatsoever.

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Table of Contents

Sr. No. Particulars Page No.

A Invitation of Expression of Interest 3

B Schedule of Tender Process 4

C Disclaimer 5

1 Amendments to Documents 08

2 Information to Applicants 08

3 Instructions to Applicants 09

4 Pre – bid Conference 10

5 Category of Empanelment 11

6 Minimum Eligibility Criteria 11

7 Team Composition 12

8 Evaluation Criteria 14

9 Period of Empanelment 17

10 Allotment of Work 17

11 Litigation History 18

12 Jurisdiction of court in case if dispute or differences arising on account of this EoI

18

13 Broad Scope of Services to be performed by the Consultants / Architects

18

Annexure 1 Covering Letter 24

Annexure 2 Application Form for Empanelment 25

Annexure 3 Organizational Details 26

Annexure 4 Details of Directors / Partners / Proprietors 27

Annexure 5 List of Architectural / Consultancy Assignments completed in last 5 years

28

Annexure 6 List of Architectural / Consultancy Assignments in progress 29

Annexure 7 Financial Status 30

Annexure 8 Details of Key Expert 31

Annexure 9 List of Equipment available with the Firm 32

Annexure 10 Litigation / Arbitration 33

Annexure 11 Affidavit 34

Annexure 12 Financial Bid 35

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Part – 1

Pre-Qualification in General

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1. Amendments to Documents

At any time before the submission of Proposals, IMC, Indore may for any reason modify the documents by amendment. Any amendment shall be issued in writing through addenda. Addenda will be uploaded in IMC, Indore website and will be binding on intending parties. IMC, Indore may at its discretion extend the deadline for the submission of Proposals.

The empanelled consultants / architects required to work in Indore Municipal area

If the estimated project cost (as per stage I estimate) is more than Rs. 10 Crore, then open bids will be invited.

2. Information to Applicants

Empanelment documents can be downloaded from IMC’s website at www.imcindore.org

2.1 Application form for empanelment shall be submitted in sealed envelope super scribing Application for Empanelment of Consultants/ Architects”, on or before the date of submission mentioned in the schedule of tender at the following address:

City Engineer Jankarya Vibhag Indore Municipal Corporation, Indore. Reg. Office :- M.G.Road, INDORE-11 (M.P.) E-mail : [email protected] Web. : www.imcindore.org Phone : 0731-2547040

2.2 The application shall be submitted only as per the enclosed format(s) along with all the Annexure. Self-attested documentary proof(s) in respect of the details furnished in the application form shall be submitted along with the application.

2.3 The intending applicants shall also submit the list of such projects where due to any disputes, litigation/arbitration was invoked and / or the consultancy services were abandoned/suspended by the Client. Suppression of any information in this regard may lead to cancellation of empanelment of the Firm/Consultant(s)/Architect(s) concerned, if such information comes to the notice of IMC, Indore after empanelment.

2.4 Incomplete applications will be summarily rejected without any notice, no correspondence will be made in this subject and applicant will entirely responsible for the same.

2.5 The application shall comprise a single package containing Three separate sealed envelopes. Envelope - A containing Earnest Money Document in the form of Demand Draft , Envelope – B containing Pre– qualification documents along with all mentioned Annexure.& Envelope – C containing Financial bid As per Annexure12

2.6 An applicant can apply for empanelment in any or all of the categories stipulated herein. In case an applicant wishes to apply for more than one category, document(s)/annexure(s) relevant to each of the categories, as stipulated, shall be submitted separately for evaluation.




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2.7 IMC, Indore reserves the right to reject any or all applications without assigning any reason thereof.

2.8 The empanelment will be valid for a period of 3 (Three) years or till fresh empanelment is done whichever is earlier. The period of empanelment can be extended for a further period depending upon the requirement & performance of the consultants / architects.

2.9 Pre-qualification/Empanelment does not necessarily mean that a job will be assigned to the Consultant/Architects.

2.10 Clarifications if necessary will be sought from the applicants before empanelment. All information submitted by the applicants during the process of empanelment will be the property of IMC, Indore and will not be returned.

2.11 Based on the assessment of the applicant firm, the list of empanelled firms / consultants will be prepared and the applicants will be informed by IMC Indore based on the recommendations of the evaluation committee constituted by him.

2.12 On the basis of comparison of Financial bid One Common rate will be decided by IMC and IMC will allot the work on the basis of specialization & performance of the selected consultant on the approved rates

2.13 Successful Pre qualified applicants shall have to pay a “Tender Security” in the form of DD / Bank Guarantee while participating in the main tender which shall be mentioned in the main tender document for receiving technical and financial offers for different works.

3. Instructions to Applicants

3.1 General

a) All information requested for in the enclosed forms should be furnished against the respective columns in the format. Applicants are cautioned that non-submission of complete information as per the required formats or making any change in the prescribed forms may result in the application being summarily rejected.

b) The application shall be type written. The applicant’s name, signature and stamp shall appear on each page of the application form.

c) Copies of the References, information, work orders and completion certificates from the respective clients certifying the suitability, technical know-how, experience or capability of the applicant shall be submitted by the applicant, which could be verified by IMC Indore, when required.

d) The applicants are advised to attach any additional information which he thinks fit and necessary in regard to proving his capabilities. No further information will be entertained after submission of the application unless it is called for by the IMC, Indore.

e) The application must be in proper & in sequence as per EOI.

f) The cost incurred by the applicants in preparation & submission of this application, providing clarifications or attending discussions in connection with process of empanelment shall be borne by the applicant. IMC, Indore in no case will be responsible or liable for these costs regardless of the outcome of the process.

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3.2 Definitions

In the document, the following words and expressions shall have the meaning hereby assigned to them except where the context otherwise requires:

a) "Employer/Client" means respective office of IMC. within its jurisdiction, and include the employer's representatives or successors.

b) “Applicant” means proprietary firm, Partnership firm, Private Limited Company, Limited Company whose application has been received by the employer and includes the applicant’s personal representatives, successors and permitted assigns.

3.3 Method of Applying

a) If the application is made by a proprietary firm, it shall be signed by the Proprietor above his full typewritten name and full name of his firm with the current address.

b) If the application is made by a firm in partnership, it shall be signed by all the partners of the firm above their full typewritten names and current addresses or alternatively by a partner holding Power of Attorney for signing the application, in which case a certified copy of Partnership Deed shall accompany the application.

c) If the application is made by a Limited Company, it shall be signed by a duly authorized person holding the Power of Attorney for signing the application.

3.4 Final Decision Making Authority

a) The Employer reserves the right to reject or accept any one or all applications and to annul the process and reject all the applications at any time without assigning any reason(s) thereof and without thereby incurring any liability to the affected applicant or without informing the applicants of the grounds for the Employer’s action.

4. Pre-bid Conference

A Pre-Bid conference will be held in Conference Hall of IMC Planning Section office at Palika Plaza phase II first floor, MTH Compound , Indore as mentioned in key dates. Applicants may send their queries in writing either by email to [email protected]

or send them by post/courier to the address below at least 48 hours prior to the Pre-bid meeting Dtd. 07.06.2016 at 12.30 P.M Intending bidders shall also furnish names and designation of their persons attending the pre-bid meet.

City Engineer Indore Municipal Corporation, Indore. OFFICE OF THE CITY ENGINEER(CIVIL) JANKARYA VIBHAG Nagar Nigam Campus, M.G. Road, Indore Phone 0731- 2431609 Fax : 2434489 E-mail : [email protected]



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5. Category of Empanelment

5.1 Consultants/Architects shall be empanelled under the following categories:

a) Category-I: General Architectural Services including Detailed Project Planning (DPR), Bid Process Management, PMC & SQC for Construction of New Buildings (Residential, Commercial, Industrial, , IT , Office, Heritage site, Training Center etc.) renovation of offices, beautification of common areas, Designing of Gardens with landscape details & interior designing. .(Project Costing upto 3.0 Crs)

b) Category-II: General Architectural Services including Detailed Project Planning (DPR), Bid Process Management, PMC & SQC for Construction of New Buildings (Residential, Commercial, Industrial, , IT , Office, Heritage site, Training Center etc.) renovation of offices, beautification of common areas & interior designing. .(Project Costing above 3.0Crs but up to 10.00 Crs.)

6 Minimum Eligibility Criteria

The Consultancy firm’s must meet all the following Minimum Eligibility Criteria:-

6.1 Category-I

The Consultancy firm’s must meet all the following Minimum Eligibility Criteria:-

a) Bidder should be a well-established and professionally organized Consultancy Firm/individuals with at least 3 years’ experience in the field of providing consultancy services for preparation of DPR for development of Residential, Commercial, PSP buildings Landscaping of Gardens and other infrastructure projects including SQC & PMC.

b) Bidder should have experience of project from any of the following categories (for the purpose

of eligibility criteria the same shall be demonstrated by submitting certificates issued by the clients)

c) Bidder should have an average turnover of at least Rs. 10 lakh during the last 03 financial years.

(Note: For the purpose of calculating the turnover, fee received towards consultancy services provided by the bidder shall ONLY be considered.

d) Providing Technical Consultancy Services , Architectural Planning, Designing & Estimating (Project Management Consultancy/Supervision & Quality Control) for Office, I.T., Residential, Commercial Buildings Landscaping & Interior Designing costing more than 100 lakh in the last 5 years for Two projects preceding the proposal due date in India for a govt. / public / private enterprise where the work has been completed.

e) The scope of services would require a multi-disciplinary team having a mix of experience in similar nature of works. The key expertise required as the minimum is presented below :-

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Team of the Firm

Sl. Position Minimum Education/ Qualification/ Expertise as

No. per EOI

1. Architect / Planner – cum Team Leader

Degree in Architecture with minimum 3 years of experience in Planning / designing / implementation of Residential / Commercial / Landscaping /Interior Designing / Layouts, Sites & Services Schemes.

2. Civil Engineer In addition to the above key personnel in the study team, the Consultants are expected to deploy adequate number of Support technical staff from various disciplines such as Civil Engineers , Junior Engineers etc. for PMC/ SQC planning and designing, quantity surveying, CAD engineers, etc. as required to perform the scope of Services defined in the TOR for all activities.

In the technical proposal the details of support technical staff proposed for the assignment shall be provided in a statement format with name, expertise and their role in the assignment. This supporting staff will not be considered for technical proposal evaluation.

Bidder should submit Service Tax Registration in the category of Consultancy/Architectural Services before payment by IMC to consultant.

6.2 Category-II a) Bidder should be a well-established and professionally organized Consultancy/ Architectural

firm with at least 10 years’ experience in the field of providing consultancy/architectural services for Construction of New Buildings (Residential, Commercial, public utility/ Parking Building, IT Buildings, and Office Buildings, Landscaping/Interior Designing etc.).

b) Bidder should have experience of at least one project in each of the following categories (for

the purpose of eligibility criteria the same shall be demonstrated by submitting certificates issued by the clients not below the rank of executive Engineer)

c) The bidder should have successfully completed at least Four DPR for Architectural

Consultancy Services for design of a building (Office, I.T., Residential, Commercial Buildings, Landscaping of Gardens & Interior Designing) costing more than 100 lakh in the last 5 years preceding the proposal due date in India for a govt. / public /private enterprise where the work has been started.

d) Providing Technical Consultancy Services for Minimum 4 project , including Estimating

(Project Management Consultancy/Supervision & Quality Control) for Office, I.T., Residential, Commercial Buildings Landscaping & Interior Designing costing more than 100 lakh in the last 5 years preceding the proposal due date in India for a govt. / public / private enterprise where the work has been completed.

e) Bidder should have an average turnover of at least Rs. 20 lakh during in the last 03 financial years. (Note: For the purpose of calculating the turnover, fee received towards consultancy services provided by the bidder shall ONLY be considered.

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The scope of services would require a multi-disciplinary team having a mix of experience in

similar nature of works. The key expertise required as the minimum is presented below : S.

No. Position Minimum Education/ Qualification/ Expertise as per EOI

1. Team Leader

(B.Arch./B.E./

M.Tech.)

Degree in Relevant Stream with minimum 10 years of years of

experience in planning / designing /implementation of buildings

(Office, I.T., Residential, Commercial & Landscaping/Interior

Designing / Layouts, Sites & Services Schemes

2. Junior Architects

(2 Nos.)

Degree in Architecture with minimum 05 years of Building

(Office, I.T., Residential, Industrial or /Landscaping /

Interior designing Commercial / other type of Buildings). The

Architect should be registered with the council of

Architectural New Delhi

3. Senior Engineer

Degree in Civil Engineering and minimum 7 years of

Experience.

4. Electrical Engineer

Degree in Electrical Engineering and minimum 5 years of

Experience.

5. A total Strength of

3 employees

Experience. team, the Consultants are expected to deploy

adequate number of Support technical staff from various

number of Support technical staff from various disciplines

such as Senior Engineers , Junior Engineers disciplines such as

Senior Engineers , Junior Engineers Etc. for PMC/ SQC,

infrastructure / utility planning and designing, quantity

surveying, CAD engineers, etc. as required to perform the scope

of services defined in the TOR for all activities.



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(a) Bidders should have Service Tax Registration in the category of Consultancy/Architectural Services. However, such bidders who are not registered and are eligible for registration can also submit their bids after having applied for registration with appropriate authority.

(b) The bidder would be required to have valid registration at the time of signing of the Contract.

7 Evaluation Criteria

7.1 The Evaluation of Technical Proposal will be taken up only if the applicant meets the minimum Eligibility Criteria as mentioned in this document.

7.2 The applications will be examined by a designated Evaluation Team of IMC, Indore which may call for clarifications/ additional information from the Applicants which must be furnished to the Evaluation Team within the stipulated time. The applicants shall be evaluated based on the following parameters on a scale of 100.

The applicants will be awarded marks for each of the above parameter on the following Criteria: Category – I

Sl. No. Parameters Marks

1. Capability Statement

1.1 Years of Existence (Maximum marks shall be restricted to 10)

a) Experience of 3 years 10

b) Experience more than 3 years will be allotted 2 point for every additional 1year up to additional five years only 10

2. Firm’s Experience

Similar Consultancy experience: With reference to relevant experience of the Firm, marking will commensurate with experience in number of Projects carried out in different categories as mentioned below:

a) General Architectural Services including Detailed Project Planning (DPR), Bid Process Management, PMC & SQC for Construction of New Buildings (Residential, Commercial, Industrial, , IT , Office, Heritage site, Training Center etc.) renovation of offices, beautification of common areas, Designing of Gardens with landscape details & interior designing. projects Costing more than 1 Crores for any State Govt./Semi Govt. / or Private agency in the last 5 years preceding the proposal due date in India. Total 4(Four) eligible projects will be considered. 5 Marks for every eligible Project.

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b) Providing Technical Consultancy Services (Project Management Consultancy/Supervision & Quality Control) in Residential commercial or other building projects, landscape projects Costing more than 1 Crores for any State Govt./Semi Govt. / or Private agency in the last 3 years preceding the proposal due date in India. Total 2 (Two) eligible projects will be considered. 4 Marks for every eligible Project.

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3. Firm’s Financial Capacity

3.1 Average Annual Financial Turnover (Maximum marks shall be restricted to 10)

a) Minimum Annual financial turnover 8

b) Additional financial turnover in multiples or part thereof @

20% of the value indicated in document (1 point for each multiple)

2

4. Strength of Technical Team

a) Team Leader [A total of Sixteen(16) marks are allocated to Team Leader. Four (4) marks will be awarded for each relevant project experience, subject to a maximum of Sixteen (16) marks.]

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b) Mapping and AutoCAD Expert [A total of Six (6) marks are allocated to Mapping / AutoCAD Expert. Three (2) marks will be awarded for each relevant project experience, subject to a maximum of Six(6) marks.]

6

c) Total strength of employees – 4 Nos.

[Applicant with lesser number employees will be allotted points on pro-rata basis.]

4

d) Submission pattern of technical bid 6

e) Office Establishment at Indore 6

f) Any awarded Project at state level 4

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Category - II

Sl. No. Parameters Marks

1. Capability Statement

1.1 Years of Existence (Maximum marks shall be restricted to 10)

a) Experience of 10 years 5

b) Experience more than 10 years will be allotted 1 point for

every 1 year or part thereof of additional experience.(1 point for every additional 1 year) limited upto additional 5 Years

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2. Firm’s Experience

Similar Consultancy experience: With reference to relevant experience of the Firm, marking will commensurate with experience in number of Projects carried out in different categories as mentioned below:

a) The bidder should have successfully completed at least one DPR for Architectural Consultancy Services for design of a building (Office, IT, Residential, Industrial or Commercial) having built up area more than 10,000 Sq. meter in the last 5 years preceding the proposal due date in India for a State Govt. / Semi Govt. agency / Public Sector Undertakings / Authorities / Nigams / Mandals/ private enterprise.

Total 4 (four) eligible projects will be considered. 4 Marks for every eligible Project

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b) Providing Technical Consultancy Services (Project Management Consultancy / Supervision & Quality Control) for Office, IT, Residential, Industrial or Commercial Buildings & other construction projects having built up area more than 10,000 Sq. Meter in the last 5 years preceding the proposal due date in India for a State Govt. / Semi Govt. agency / Public Sector Undertakings / Authorities / Nigams / Mandals/ private4 (four) eligible projects will be considered. 3 Marks for every eligible Project

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3. Firm’s Financial Capacity

3.1 Average Annual Financial Turnover (Maximum marks shall be restricted to 10)

a) Minimum Annual financial turnover 8

b) Additional financial turnover in multiples or part thereof @ 20% of the value indicated in document ( 1 point for each multiple)

2

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4. Strength of Technical Team

a) Team Leader - [A total of Sixteen (16) marks are allocated to

Team Leader. Four (4) marks will be awarded for each relevant project experience, subject to a maximum of Sixteen (16) marks.]

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b) Junior Architects [A total of Eight (8) marks are allocated to Junior Architect. Four (4) marks will be awarded for each relevant project experience, subject to a maximum of Eight (8) marks.]

8

c) Graduate Engineer [A total of Eight (8) marks are allocated to Urban Planner. Four (4) marks will be awarded for each relevant project experience, subject to a maximum of Eight (8) marks.]

8

d) Total strength of employees – 7 Nos.

[Applicant with lesser number employees will be allotted points on pro-rata basis]

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g) Submission pattern 6 h) Office Establishment at Indore 4 i) Any awarded Project at state level 3

7.3 Applicant should satisfy the qualifying criteria on their own merits and not as a sum total of their sub-agencies. Joint Ventures / Consortium / MOU shall not be entertained in any category.

7.4 Based on the above evaluation, in the order of scoring a minimum of 70 marks shall only be considered for empanelment.

8 Period of Empanelment a) The empanelment of the Consultants/Architects will be for a period of 3 (Three) Years

from the date of award of Contract. However, the client reserves the rights to cancel the empanelment of any or all the consultant(s) and request afresh proposal for empanelment at any time.

b) The client reserves the right to extend the period of empanelment of consultants for further period depending on the requirement and performance of the consultant. The decision of the client in this regard would be final.

c) The empanelment of the Consultants/Architects will remain in force for the purpose of completion of all works ordered during the currency of the empanelment until they have been completed.

9 Allotment of Work 9.1 Depending upon the requirement, the Client will invite any consultant on the type of

work and specialization in the particular field of project from the empanelled Consultants/Architects.

9.2 IMC, Indore also reserves the right to allot the work to any of the empanelled Consultants/Architects after giving due consideration to the suitability and competence of the Consultants/ Architects to handle jobs, with due regard to their proven track record, which shall be reviewed by IMC, Indore (Employer), as found necessary, from time to time.

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10 Litigation History 10.1 The Applicant should provide accurate information on any litigation or arbitration

resulting from contracts completed or under its execution over the last Three (3) years ending 31.03.2016. A consistent history of litigations against the Applicant or any member of the Consortium may result in failure of the application at the desertion of IMC, Indore.

11 Dispute or differences arising on account of this EoI

12 Applicant may appeal to Commissioner, IMC, Indore for any dispute or difference arising

out on account of this Pre-qualification tender.

13 Broad Scope of Services to be Performed by the Consultant /Architects

1. Discussions with the client about the specific requirements and conceptualization of the assigned work.

2. Evaluation of the site and carrying out soil investigation, testing, topographical survey etc. as may be necessary with prior approval from IMC, Engineer Charges towards soil investigation, testing, topographical survey etc., if required and carried out by the Consultants/Architects shall be in scope of work of consultant

3. Preparation of Design, Layout Plan, Site Plan, Architectural Plan, Site Development, Interior Design Details, Elevations, Sections, Walk-through models etc., (if needed) with details of area analysis, Building geometry etc., wherever required. If walk through models etc. are required to be prepared, consultants shall be reimbursed at actual based on documentary evidence.

4. Use of value engineering concepts to consider alternate design solutions to optimize expected cost/worth ratios. Design should include incorporation of maximum possible natural light/ventilation, visually impaired & physically disabled friendly & Green Building concepts to the extent possible and flexibility for future changes.

5. Preparation & submission of required Layout Plan, Site Plan, Drawings(Architectural & Structural) conforming to latest Development Control Regulations (DCR) and local bye-laws to the Statutory authority(s).

6. Liasoning and obtaining requisite approvals / permissions from the Concerned Statutory Authorities prior to commencement and also after successful completion of the work.

7. Preparation of technical specifications, cost estimates including rate analysis, bill of quantities, inspection & testing plan etc.

8. Preparation of all drawings good for construction for structural designs, internal and external MEP /utility services, telecommunications, Networking, Graphic signage’s, fire fighting arrangements, security systems, parking etc. as per the approved technical specifications.

9. Preparation of landscape architecture, interior architecture, architectural conservation, graphic design and signage’s etc.

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10. Preparation of Tender drawings, Technical specifications, vendors / manufactures for materials and equipment. Assistance to IMC, Indore in providing clarifications to bidders, Pre bid meeting and specifying the construction contract.

11. The approvals of IMC, Indore are required on all drawings, specifications, documents, etc. and Consultant shall be responsible for providing modifications, incorporation of suggestions etc. Approval of structural drawings & designs from Govt. Engineering College shall be in scope of work of consultant.

12. Ensure engaging the required key professionals for the services such as architectural, structural, MEP/utility services, landscaping, conservation etc. for the project designing and execution.

13. Attend the reviews, meetings, conferences pertaining to the project.

14. In case of new construction, the design shall be strictly in accordance with the latest Indian Standard Code of Practices / National Building Code. The structural analysis and design shall be done by using latest version of software packages such as STAADPRO or equivalent. The provisions in various BIS Codes shall override the packages output.

15. Appropriate hard and soft landscaping shall be designed to be in harmony with the surrounding Environment and neighborhood. The objective is to provide a harmonious and friendly environment with green area and landscape features.

16. Preparation and issue of working drawings with all details for proper execution of the work. This shall include preparation of fabrication / shop drawings for select items as well as scrutiny / approval of shop drawings submitted by contractors for various services.

17. Site Supervision to review and ensure approved design compliance by the executing agency.

18. Revision of drawing details and specifications as and when required in due course of construction progress and re-approval of required.

19. Preparation and planning of all design details, deliverables and plan the construction program to complete the project.

20. The consultant shall attend all the review meetings conducted by IMC, Indore from time to time without any extra cost and shall also be available for any clarifications and bring out any issues related to construction which may lead to difficulties, litigation, delays etc. including outstation meetings/ reviews for which no extra shall be made.

21. Provide all necessary technical assistance required to the client in the finalization of the scheme including DPR, Bid process Management, PMC/SQC complete till finalization of project.

22. Submit the DPR with plans, designs and estimations, tender document etc for the scheme.

23. Preparation of As-Built drawings for the construction.

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14 General Scope of Work This consultancy service should include preparation of DPR including Planning, designing & detailing of architectural, Structural and allied services,Interior Designing, Bid Process Managementand supervision & quality control consultancy of the proposed project etc required to complete the work successfully the nature of services to be rendered are briefly as follows :

1. Taking employers instructions, site appraisal, conducting field survey and investigations.

2. Submitting PERT Chart / Bar Chart incorporating all the activities required for completion of the project well in time i.e. Preparation of Working Drawings, Structural Drawings, Detailed Drawings, and Calling Tenders etc.

3. On the basis of the base line data, architect shall prepare a Single Line Conceptual Plan, Floor Plan, Section & Elevations of building & facilities and a broad cost estimate on Plinth Level basis. Preparing Sketch designs which shall be in accordance with local governing codes / standards etc. including carrying out necessary revisions as per directions of approval authority, so as to enable the employer to take a decision.

4. Modify the sketch designs incorporating the required changes and Prepare final concept designs & computer 3D model, Physical model on specified scale for the approval along with revised cost (Stage I).

5. Based on approved concept plan, Preparing Detailed Estimate, Detailed Architectural Working Drawings, Plans, Elevations, Structural Calculations, Structural Drawings & Designs, Layout Drawings for Water Supply & Drainage, Electrical, Mechanical Utilities, PHE, Parking, HVAC, Landscape etc, required to invite tenders to commence work at site and for the proper execution during construction.

6. Submitting required drawings & designs to municipality & other local authorities and obtaining their approval. Structural & Allied Services designs should be certified from any Govt. Engineering College. The Expenses will be borned by IMC.

7. Preparing of detailed composite tender documents after approval of draft bid document for various services viz. general builders work & specialist services such as water supply & sanitary installations, electrical installation etc complete with articles of agreement, conditions of contract, special conditions, specification, bill of quantities based on respective SOR including detailed analysis of rates based on market rates, if required, time & progress charts etc and assisting IMC, Indore in finalization of construction agencies.

8. Preparing for the use of the employer, 4 copies of the contract documents including all drawings, specifications and other particulars.

9. Assuming full and overall responsibility for supervision & quality control for proper execution of all works by contractor who are engaged from time to time including control over quantities during the execution to restrict variation, if any.

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10. Review & Approve work programs.

11. Identify construction delay and recommend to IMC, Indore remedial measures to expedite the progress.

12. Determine any extension of the project completion schedule to which the contractor is entitled & notify the same to IMC, Indore accordingly.

13. To assist the IMC, Indore in arriving at any cost variation and its impact on design during construction stage, related to drawing & design.

14. To ensure that quality of the material & work is in accordance with contractual specifications. All quality control test and observation shall be recorded in duplication by the contractor, a copy of which will be sent to the architect for certification. It will be responsibility of consultancy firm to supervise the work as per specifications and to check the quality as per specifications.

15. No deviations or substitutions should be authorized by the architect without working out the financial implication, if any, to the contractor and if necessary prior approval should be obtained from the IMC, Indore.

16. Working out the theoretical requirement and actual consumption of cement and steel and any other material specified for each bill.

17. Checking measurement of works at site in full and issuing certificate to that effect.

18. Obtaining final building completion certificate and securing permission of municipality and such other authority for occupation of the building, if applicable.

19. Appearing on behalf of the employer before the municipal assessor in connection with settlement of the rateable value of the building and tendering advice in the matter to the employer, if applicable.

20. On completion of the project, certify “as made” completion drawings prepared by the Consultant for architectural, structural, water supply & drainage works, electrical & other services along with a brief report on the project & relevant structural design calculations and submitting 4 copies of the same for the records of the employer.

21. The consultant shall be wholly responsible for the successful completion of the project in all respects consistent with safety and structural stability from the inception up to the handing over for occupation to the employer.

22. The consultant shall assist the IMC in all arbitration proceedings between the contractors and IMC and also defend IMC in such proceedings.

23. Any other services connected with the works usually and normally rendered by the architect, but not referred to herein above.

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24. The consultant shall engage qualified & competent / reputed civil, structural, electrical, HVAC and fire protection consultants as required to assist them in the Preparation of design and details of the services. The service consultants will be appointed with the approval of the IMC. The fees payable to these consultants shall be borne by the principal consultants out of the fees received by them. The later shall be however fully responsible for the design and soundness of the activities of various consultants.

25. In addition to above, the consultants shall advise and assist the IMC in preparing suitable replies to the Chief Technical Examiner of Central Vigilance Commission and also in the arbitration proceedings, if any, in case of need.

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Part – 2

Prescribed Forms / Annexure

24

Annexure 1

Covering letter format (On the letter head)

To: City Engineer Indore Municipal Corporation, Indore. OFFICE OF THE CITY ENGINEER(CIVIL) JANKARYA VIBHAG Nagar Nigam Campus, M.G. Road, Indore Phone 0731- 2431609 Fax : 2434489

Sub: Expression of Interest for “Empanelment of Consultant and Architects for Providing Consultancy Services” in the jurisdiction of IMC Area in the state of Madhya Pradesh.

Having examined all the details given in EoI document and Pro-forma for the above Consultancy & Architectural works, I/we hereby submit the relevant information.

1. I / We hereby certify that all the statements made and information furnished in the

enclosures is true and correct.

2. I / We have furnished all information and details necessary for EoI and have no further pertinent information to supply.

3. I / We also agree that the City Engineer (IMC, Indore) or their authorized representatives can approach individuals, employers and firms to verify our competence and general reputation.

4. I / We submit certificates in support of our suitability, technical knowhow and capability for having successfully completed the projects, in prescribed format.

5. I / We agree that the discretion and decision of the IMC, Indore in respect of the Empanelment of the Consultants and Architects is final and binding. Date Signature(s) of Applicant(s) with seal

Enclosures: 1. 2. Etc.

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Annexure 2

Application Form for Empanelment Information to be furnished by the Applicant

Sl. No. Particulars Details

1. Name of Organization

2. Address

3. Contact Person

4. Telephone No.

5. Mobile No.

6. Fax No.

7. E-mail ID

8. Organization Details To be filled as per Annexure 3

9. Details of Directors/Partners/Proprietors To be filled as per Annexure 4

10. List of Architectural Consultancy Assignments completed

To be filled as per Annexure 5

11. List of Architectural Consultancy Assignments in progress


12. Financial Status To be filled as per Annexure 7

13.

List of permanent professional Employees and Key Personnel mentioning their specialization, qualifications, experience and association with the firm


14. List of equipments available with the firm To be filled as per Annexure 9

15. Litigation/ Arbitration To be filled as per Annexure 10

16. Affidavit To be filled as per Annexure 11

17. Financial Bid To be filled as per Annexure 12

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Annexure3

Organizational Details

Sl. No. Parameter Details

1. Organizational Set-up:

Place of Incorporation Year of Establishment/

Incorporation/Registration Status of Firm

(Proprietorship/Partnership/Limited/Any other) Name of Directors/Partners/Proprietors Empanelment with Govt. Organizations (Mention

names along with copies of Certificates)

2. Employee Strength:

Principal Architects (mention nos. here) Junior Architects (mention nos. here) Urban Planner (mention nos. here) Interior Designers (mention nos. here) Civil Engineers (mention nos. here) MEP Engineers (mention nos. here) Infrastructure Planning/Engineering Specialist Mapping & AutoCAD/GIS Specialist

Mention Details Here

3. Details of Office Automation: 4. Outsourcing jobs :

Structural Design Plumbing, Sanitary & Water Supply MEP services Fire Fighting/Detection System Any Other

Place : Signature of the Applicant

Name & Designation

Date :

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Annexure4

Details of Directors /Partners /Proprietors

Sl. No. Name of

Partners/Directors/ Proprietors

Academic Qualifications Designation

Address/ Phone/Fax

/Email

Signature of the Applicant

Name & Designation

Place :

Date :

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Annexure5

List of Consultancy / Architectural Consultancy Assignments Completed in Last 5 Years

Sl. No.

Name of

Work/ Project

with address

Short description

of Architectural /Consultancy assignment

Name and

address of

Owner / Client

Value of

Work/ Project

Date of Start of Work/Project

Date of Completion of Work/Project

Liquidated Damages,

if any, imposed

on Consultant

Any other relevant

information

Stipulated Actual Stipulated Actual

Note :

1. The list of Works/Projects mentioned above should be substantiated with documentary evidence such as Work Orders/Contract Agreements and Completion Certificates.

2. Applications received without necessary documentary evidence are liable to be rejected.


Name & Designation

Place :

Date :

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Annexure6

List of Major Consultancy / Architectural Consultancy Assignments in Progress

S. No.

Name of Work/

Project in Progress

with Address

Short description of Architectural Consultancy

Name and

address of

Owner

Value of Work/ Project

Date of Start of Work/ Project

Stipulated time of

Completion

Status of

Work

Expected Date of Completion

Any other relevant

information

Note:

1. The list of Works/Projects mentioned above should be substantiated with documentary evidence such as Work Orders/Contract Agreements.

2. Applications received without necessary documentary evidence are liable to be rejected.


Name & Designation

Place :

Date :

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Annexure7

Financial Status

Sl. No. Financial Year Turnover (Consultancy Fee) (Rs.)

Profit/Loss(-) (Rs.)

1. 2012-13

2. 2013-14

3. 2014-15

Note:

1. Certified copies of audited Balance Sheets/Chartered Accountants Certificates to be enclosed.


Name & Designation

Place :

Date :

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Annexure8

Format for Team Composition –Details of Key Expert

1 Proposed Designation of Key Expert: 2 Name : 3 Date of Birth: 4 Nationality: 5 Key Expertise: 6 Proposed Role/ Responsibilities: 7 Educational Qualifications (including Year of Completion): 8 No. of Years of Professional Experience:

Organization Designation Period starting

from (dd/mm/yyyy)

Ending date (dd/mm/yyyy)

Duration of Experience

(Years Months)

9 Relevant Experiences:

Year of Completion

Project Name Project Cost (Rs.)

Client Role of Key Expert

Certification: 1. I am willing to work on the Project and I will be available for entire duration of

the Project assignment as required. 2. I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly

describes my qualifications, my experience and me. (Signature of the Key Expert /Authorized Signatory)

Place---------------------------

Note:

1. The Key personnel’s profile shall be restricted to above details only.

2. Use separate form for each Key Personnel

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Annexure9

List of Equipments Available With The Firm

Sl. No. Name of Equipment

Type Nos.

1. Computers

2. Printers

3. Plotters

4. Softwares


Name & Designation

Place :

Date :

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Annexure 10

Litigation/Arbitration

Year Contract Identification and Matter in Dispute

Value of Pending Claim in INR or any other currency

Contract Name :

Name of Employer :

Address of Employer :

Matter in Dispute :

Total value of the Contract :

Contract Name :

Name of Employer :


Matter in Dispute :


Contract Name :

Name of Employer :


Matter in Dispute :



Name & Designation

Place :

Date :

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Annexure11

Affidavit

(TO BE SUBMITTED ON NON-JUDICIAL STAMP PAPER OF MINIMUM Rs.50/- DULY CERTIFIED BY NOTARY)

Affidavit of Mr. ……………………………………….S/o ………………………………….. R/o……………………………………..……………………………………………………….

I, the deponent above named do hereby solemnly affirm and declare as under:

1. That I am the Proprietor / Authorized signatory of M/s. ……………………having its Head Office /Regd. Office at ……………………………

2. That the information / documents / Experience certificate(s) submitted by M/s…………..along with this ‘Expression of Interest for Empanelment of Consultants and Architects to IMC., INDORE are genuine and true and nothing has been concealed.

3. I shall have no objection in case IMC, Indore verifies them from issuing authority(s). I shall also have no objection in producing the original copy of the document(s), in case IMC, Indore demand so for verification.

4. I hereby confirm that in case, any document, information & /or certificate submitted by me is found to be incorrect/false/fabricated, IMC, Indore at its discretion may disqualify / reject my application for pre-qualification out rightly and also debar me /M/s. ……………….from participating in any future tenders/EOIs.

Deponent

I, ……………., the Proprietor / Authorized signatory of M/s. ………………, do herby confirm that the contents of the above Affidavit are true to my knowledge and nothing has been concealed there from and that no part of it is false.

Verified at ………………this ………….day of ………………..

Deponent

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Annexure12

INDORE MUNICIPAL CORPORATION OFFICE OF THE CITY ENGINEER(CIVIL)

JANKARYA VIBHAG Nagar Nigam Campus, M.G. Road, Indore

Phone 0731- 2431609 Fax : 2434489

1. Scope of work shall be as per Clause - 13.Broad Scope of Services to be Performed by the Consultant / Architects / Landscape Architects

2. Period of the contract: The term of the contract will be 36 months including rainy season. 3. Work order: On execution of the agreement and deposit of the amount of the performance security, the

work order will be issued.

TENDER

I/We hereby tender for providing the Consultancy services for Indore Municipal corporation, Indore of the work

specified as below-

1. For Planning ,Designing incl. preparation of DPR & Detailed Estimate for Tender ……………………….. % of the

actual cost of construction of Project.

2. For PMC & Quality control management including Taking of measurement, preparation of bills of

contractor up to completion of work incl. preparation of as built drawing ----------------------- % of the actual

work done.

Note:-

All above quoted rates will be inclusive of overhead expenses but Service tax will be paid extra as

applicable.

Consultant will require to submit the break up of fees if asked by the client. if it dose not match with the

criteria of IMC than application may be rejected.

*In figures and words.

Amount of earnest money RS …………………………...

Amount of performance security deposit 5 % amount of probable cost of construction of project

consultancy fees as Performance security deposit (inclusive of earnest money amount) shall be acceptable

in the form of FDR/DD. Consultant may submit B.G. in lieu thereof, in prescribed format.

Should this tender be accepted, I/We hereby agree to abide by and fulfill all the terms and provisions of

the said conditions of contract annexed hereto so far as applicable, or in default thereof to forfeit and pay

to the IMC or its successors in office or assigns of sums of money mentioned in the said conditions.

Signature of the Consultant

Date ____________________

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