Food and Nutrition Services · 2018. 7. 11. · Application System for Food and Nutrition Services...
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Welcome to the School Nutrition Programs (SNP) Web Application System for Food and Nutrition Services (FNS). The SNP system is a software solution for nutrition program management. This system utilizes the Internet to provide Local Education Agencies (LEAs) with efficient and immediate access to claims, applications, and all nutrition program functions. Food and Nutrition Services
Transcript of Food and Nutrition Services · 2018. 7. 11. · Application System for Food and Nutrition Services...
Welcome to the School Nutrition Programs (SNP) Web Application System for Food and Nutrition Services (FNS).
The SNP system is a software solution for nutrition program management.
This system utilizes the Internet to provide Local Education Agencies (LEAs) with efficient and immediate access to claims, applications, and all nutrition program functions.
FoodandNutritionServices
SNPAccessOpen your Internet Browser
Go to Food and Nutrition Services at: http://dese.mo.gov/financial‐admin‐services/food‐nutrition‐services
Scroll down to lower right hand corner and click on Web Applications
Enter User Name and Password
Click Login
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SNPAccessSelect Food and Nutrition Services from the DESE Web Applications Menu.
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SNPAccessClick Continue.
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ApplicationsTo begin the Web application renewal process , click the Applications tab.
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ApplicationsThe Applications menu (indicated in the light blue bar) is the starting point for all tasks related to the annual SNP application renewal process. The Application Packet contains all requirements to submit an application.
Select Application Packet.
YYYY‐YYYY
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ApplicationPacket
To participate in the School Nutrition Programs (SNP), LEAs (Local Education Agency) must submit an Application Packet to Food and Nutrition Services (FNS) for approval. At the beginning of each program year, LEA data is rolled over and must be verified by the LEA prior to submitting any claims.
The Application Packet contains the LEA application, building application(s), and other forms required as a part of the packet.
After selecting Application Packet from the Applications menu, each required packet item and the status is displayed. If any packet item requires attention, a red arrow is displayed.
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ApplicationPacketTo begin the renewal process, select the appropriate year.
000‐000ABC School DistrictAddress
YYYY-YYYYYYYY-YYYYYYYY-YYYY
MM/DD/YY - MM/DD/YYMM/DD/YY - MM/DD/YYMM/DD/YY - MM/DD/YY
000‐000ABC School DistrictSchool Address
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LEAApplicationTo renew your application, click on Enroll.
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LEAApplicationThe LEA Application and Building Application data must be reviewed and submitted each year. Select Modify to complete the LEA Application.
000-000ABC SchoolAddress
YYYY‐YYYY
YYYY‐YYYY
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LEAApplicationFill out all appropriate fields. If the LEA participated in any Food and Nutrition Service programs in the previous school year, the data will carry over. Once all information is entered, click the red Save button at the bottom of the page.
If required fields are not entered, a message will appear at the top of the page. An error will be red and a warning will be blue.
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LEAApplication12
BuildingApplicationLEAs must complete a Building Application for each participating building.
Click on School Nutrition Program.
000-000ABC School DistrictAddress
YYYY‐YYYY
YYYY‐YYYY
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BuildingApplicationCheck the Preparation Center boxes that apply for each building.
Click Save when finished.
Select Modify to begin the Building Application.
Building Number Building Name
000-000ABC SchoolAddressCity, State ZIPAuthorized RepresentativePhone NumberEmail Address
YYYY‐YYYY
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BuildingApplicationFill out all appropriate fields.
If you participate in other programs they will displayed in the slides below. Once program information is entered, click Save.
If required fields are not entered, a message will appear at the top of the page. An error will be red and a warning will be blue.
000-000ABC SchoolAddressCity, State ZIPAuthorized RepresentativePhone NumberEmail Address
Building Number Building NameAddressCity, State ZIP
YYYY‐YYYY
YYYY‐YYYY
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BuildingApplicationIf you offer School Breakfast – Complete Section B.
B6 ‐ Type of Breakfast Service: (Check all that apply)
Breakfast In the Classroom ‐ Students eat breakfast in their classrooms after the official start of the school day. Breakfast is often transported to classrooms via carts, insulted bags or coolers.
Traditional Cafeteria ‐ Students eat breakfast in the cafeteria.
Breakfast after the bell ‐ Students eat breakfast during a morning break, often between first and second period. This type of breakfast service is also referred to as a “Second Chance Breakfast.” The breakfast is usually a “Grab and Go” style breakfast and often available by mobile service carts in high traffic areas, such as hallways.
Grab and Go ‐ Students pick up conveniently packaged breakfasts items that are easy to carry and take to a location they are most likely to eat it. This type of breakfast is most effective when serving carts are located in areas convenient to students.
Free Meals Provided to All Students ‐ Students are provided meals at no charge. If this option is selected, please make sure at least one additional option is selected to indicate the type of breakfast service.
Other – Check box and specify.
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BuildingApplicationIf you offer After School Snack – Complete Section C.
C4. Please be specific when describing the supervised educational and enrichment components offered in the after school program.
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BuildingApplicationYou now have the option to Edit or Finish. If errors exist, select Edit to correct errors. If no errors exist, click Finish, which will take you back to the building list page. Once all building applications are completed, click the Back button, which will take you back to the Application Packet.
000‐000ABC School DistrictAddress
Building NumberBuilding NameAddress
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ChecklistSummaryThe next item to complete is the Checklist Summary.
If you have checklist items you will see a red arrow next to Checklist Summary. If there are no checklist items it will say “No Checklist Items”.
Click on Details to view the Checklist items.
000‐000ABC School DistrictAddress
YYYY‐YYYY
YYYY‐YYYY
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ChecklistSummarySelect the building highlighted in blue.
000-000ABC School DistrictAddress
Elementary Middle SchoolHigh School
ABC School District
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ChecklistSummary1. Upload the required document and click “Document Submitted to State Agency. 2. Click the Save button.
000-000ABC School DistrictAddress
YYYY‐YYYY
MM/DD/YY Username
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FoodManagementCompanyIf the LEA contracts with a Food Service Management Company (FSMC), the FSMC contract information is required as part of the Application Packet. Select the Details link for FSMC Contracts. If the current school year is the initial year skip to slide 24. If the current year is a renewal year continue to slide 23.
000-000ABC SchoolAddress
YYYY‐YYYYYYYY‐YYYY
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FoodManagementCompanyClick Enter Information. Enter the Yearly Information. Click Save when finished.
000-000ABC School DistrictAddress
(YYYY)
YYYY‐YYYY
YYYY‐YYYY
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FoodManagementCompanyIf the current school year is the initial year of the contract, click Create New Contract.
000-000ABC School DistrictAddress
YYYY‐YYYY
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FoodManagement CompanyEnter requested information.
Click Save when finished. FSMC Name
YYYY‐YYYY
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ApplicationPacketOnce all items have been saved without errors, the Submit for Approval button will be available.
Click the Submit for Approval button. Once approved by FNS you will be able to complete claims.
000-000ABC School DistrictAddress
YYYY‐YYYY
YYYY‐YYYY
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ClaimsIn order to complete a claim for reimbursement, click the Claims tab.
Click Claim Entry.
YYYY‐YYYY
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Claims
000-000ABC School DistrictAddress
Click appropriate Claim Month.
YYYY‐YYYY
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ClaimsClick Add Original Claim.
000-000ABC School DistrictAddress
YYYY‐YYYY
YYYY
YYYY‐YYYY
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ClaimsClick Add next to the building in which you wish to enter a claim.
000-000ABC School DistrictAddress
Elementary SchoolABC High School
YYYY‐YYYY
YYYY‐YYYY
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ClaimsEnter claim information for each program in which you participate. When finished click the Save button at the bottom of the page. On the next screen, you will have the option to Edit or Finish. If errors exist, select Edit to correct errors. If no errors exist, click Finish.
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ClaimsWhen you click Finish the SNP Claim Building List page will be displayed. Enter the information for the next building. If you do not have another building, click Continue.
000-000ABC School DistrictAddress
ABC High SchoolElementary School
YYYY‐YYYY
YYYY‐YYYY
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ClaimsThe Authorized Representative must check the box after reading the Certification statement.
Click Submit For Payment.
The next screen will provide a confirmation number and an email will be sent.
MM/DD/YY
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FoodSafetyInspectionsTo access the Food Safety Inspections report, click Applications in the dark blue bar then Food Safety Inspections from the list of applications.
Click Modify. Once data has been entered for each building, click Save. Click Edit to return to the Food Safety Inspection, or click Finish to return to the Application Packet.
000-000ABC School DistrictAddress
0000 Elementary School
YYYY‐YYYY
YYYY‐YYYYYYYY
YYYY
YYYY‐YYYY
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VerificationReport
To access the Verification Report, click Verification Report in the Applications menu.
YYYY‐YYYY
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VerificationReport
000-000ABC School DistrictAddress
YYYY‐YYYY
YYYY
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VerificationReport
CompleteallfieldsandclickSave
MM/DD/YY MM/DD/YY
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The Financial Report function allows LEAs to enter revenue and expenditure information. The Financial Report will be available for nonpublic LEAs in July. It will be available for public LEAs when all ASBRs have been submitted to the School Finance Section, usually around the end of August to the first part of September.
On the Applications menu click Financial Report.
FinancialReport
YYYY‐YYYY
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FinancialReportClick Add.
000-000ABC School DistrictAddress
YYYY‐YYYY
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FinancialReport
For Part 1, all public LEA information is pulled in from the data entered in the Annual Secretary of the Board Report (ASBR) when you click the Add button. All non‐public LEA information must be entered.
When finished with Part 1, click Continue & Save, Parts 2 – 4 will appear.
When finished, click Submit.
The next page will tell you the form has been saved. Click Finish. The status will then change to Pending Approval.
Note: The report opens automatically for all non‐public LEAs on July 1st. The report will open to Public LEAs after all ASBRs have been submitted.
000-000ABC School DistrictAddress
YYYY‐YYYY
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FinancialReportThe Financial Form List will indicate the form is Pending Approval.
000-000ABC School DistrictAddress
YYYY‐YYYY
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Additional Notes MethodsofCollectionandMealCounting ‐ (IncludesFlexibilityOptionforEffectiveDate
ofApplication) https://dese.mo.gov/sites/default/files/MCMCPForm.pdf
AnupdatedformmustbeuploadedtothePolicyStatementsectionunderApplicationsifyourcurrentmealcountingandclaimingprocedureshavechanged. AlsoSectionVIistheLEA’sdocumentationtoutilizetheflexibilityforestablishingsubmissionoffreeandreducedpricemealapplicationsastheeffectivedateofeligibility,ratherthanthedatetheofficialapprovesit.
FlexibilityNotification: EligibilityEffectiveDateforDirectlyCertifiedStudents:https://dese.mo.gov/sites/default/files/FNS‐DirectCertificationFlexibilityNotification.pdf
Theformmustbesubmittedviaemailormailifdesiretoimplementthisflexibility.LEAsselectingthisflexibilityoptionmayconsidertheeffectivedateofeligibilityforfreeschoolmealsormilkbenefitstobethedatetheautomatedDirectCertification(DC)datamatchingfileisavailablethatfirstidentifiesthestudentaseligibleforDC,ratherthanthedatetheLEAaccesses thefile. Thisalsoappliestoanystudent(s)whoreceivesextendedeligibility. ThedateofeligibilitywillbeannouncedinthemonthlyDCfilenotificationemail.
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Additional Notes WholeGrain‐RichExemptionRequestForm:
https://dese.mo.gov/sites/default/files/FNS‐Wholegrainwaiver_0.pdf
Theformmustbesubmittedviaemailormailifanexemptionisrequestedfromthewhole‐grainrequirement. LEAsmayrequestexemptionstospecificproductsifcandemonstratehardshipsinprocuring,preparing,orservingcompliantwholegrain‐richproductsthatareacceptabletostudents. LEAsgrantedtheexemptionsmustcomplywiththerequirementtoofferatleasthalfofthegrainitemsaswholegrain‐rich.IfyouhaveanapprovedexemptionformonfilewithDESE,FNS,anewformisnotrequired.However,ifyouareaddinganewitem,anewformisrequired.
CivilRightsTraining:
UploadPreviousYeardocumentationunderChecklistSummaryontheWebApplication.
CivilRightsTrainingDocumentationavailableonFoodandNutritionServicesWebhttp://dese.mo.gov/sites/default/files/CivilRightsTrainingAttendeeForm.pdf.
AllLEAsadministeringtheSchoolNutritionProgramsarerequiredtoprovidecivilrightstrainingforallfrontlinestaffandsupervisorswhodealwithSchoolNutritionProgramapplicantsandparticipants. Examplesincludecooks,servers,cashiers,lunchroomsupervisors,clerksandadministrators. Staffmustbetrainedatleastonetimeperschoolyearanddocumentationofthetrainingmustbekeptonfileatthelocallevel. APowerPointpresentationhasbeenpreparedthatmaybeusedtomeetthisrequirement.
http://dese.mo.gov/sites/default/files/FNS‐CivilRightsPresentation.pdf
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Yearly Calendar44
QuestionsContact Food and Nutrition Services if you have any questions.
E‐mail: [email protected]
Phone: 573‐751‐3526
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