fo… · Web viewadverse impacts in relation to the Right to enjoy just and favourable conditions...
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Tjekliste til leverandørbesøgNedenstående tjekliste afspejler indholdet af jeres Code of Conduct og selvevalueringsskema.
Inden I besøger en udvalgt leverandør kan I med fordel tilrette tjeklisten, ved at markere de områder, I vil fokusere på. Leverandørens selvevaluering vil højst sandsynligt udpege de CSR-processer eller CSR-principper, som I bør undersøge nærmere. Ligeledes kan jeres afdækning af lande- og brancherisici pege på CSR-principper eller rettigheder, som det vil være relevant at fokusere på. På den måde sikrer I, at dialogen med leverandøren omhandler de væsentligste CSR-udfordringer.
Det er vigtigt, at spørge ind til indflydelsen på de CSR principper som leverandøren selv eller jeres risikoafdækning har fremhævet som særligt relevante. Når I skal interagere med en udvalgt leverandør om potentiel eller aktuel negativ indflydelse på sådanne CSR-principper, er det en god idé at spørge ind til og vurdere tre forhold:
Hvad har leverandøren gjort for at forebygge og afbøde den negative indflydelse? Hvilke indikatorer har leverandøren brugt til at overvåge effektiviteten af de aktiviteter, den har igangsat for at håndtere
situationen? Hvad har leverandøren gjort for at sikre oprejsning til eventuelle ofre?
Husk at et væsentligt formål med jeres besøg er at sikre, at leverandøren forstår de forventninger, I stiller i jeres Code of Conduct. Dialog og samarbejde er afgørende for at skabe den nødvendige forståelse blandt de leverandører I besøger.
Husk også, at jeres egen virksomhed kan bruge nedenstående tjekliste til selv at tjekke, om I lever op til de krav I stiller til jeres leverandører i jeres Code of Conduct.
God fornøjelse.
Checklist for on-site supplier visit
I. Process requirements
1. Policy commitment
Human rights Environment Anti-corruptionYes No In
planYes No In
planYes No In
plan1. Does the company have policy commitment(s) on Corporate Social Responsibility (CSR)?
2. Is the policy commitment approved by top management?
3. Is the policy commitment informed by relevant internal and/or external CSR expertise?
4. Does the policy commitment stipulate the company’s CSR expectations of personnel, business partners and other parties directly linked to its operations, products or services?
5. Is the policy commitment publicly available and communicated internally and externally to all personnel, business partners and other relevant parties?
6. Is the policy commitment reflected in operational policies and procedures necessary to embed it throughout the company?
2. Due Diligence
Human rights Environment Anti-corruptionYes No In
planYes No In
planYes No In
plan1. Does the company carry out due diligence?
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Human rights Environment Anti-corruptionYes No In
planYes No In
planYes No In
plan2. Does the due diligence cover adverse impacts that the company may cause or contribute to through its own activities, or which may be directly linked to its operations, products or services by its business relationships?3. Does the due diligence take into account the size of the company, the risk of severe impacts, and the nature and context of its operations?
4. Is the due diligence on-going, recognizing that CSR risks may change over time as the company’s operations and operating context evolve?
2.a. Identification
Human rights Environment Anti-corruptionYes No In
planYes No In
planYes No In
plan1. Does the company identify and assess any actual or potential adverse impacts with which it may be involved either through its own activities or as a result of its business relationships?
2. Does the process draw on internal and/or independent external CSR expertise?
3. Does the process involve meaningful consultation with potentially affected groups and other relevant stakeholders, as appropriate to the size of the company and the nature and context of its operations?
2.b. Prevention and mitigation
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Human rights Environment Anti-corruptionYes No In
planYes No In
planYes No In
plan1. Does the company integrate the findings from its impact assessments across relevant internal functions and processes, and take appropriate action?
2. Is responsibility for addressing such impacts assigned to the appropriate level and function within the company?
3. Does internal decision-making, budget allocations and oversight processes enable effective responses to such impacts?
4. Does the company determine what constitutes appropriate action based on whether the company causes or contributes to an adverse impact, or whether it is involved solely because the impact is directly linked to its operations, products or services by a business relationship?
5. Does the company determine what constitutes appropriate action based on the extent of its leverage in addressing the adverse impact?
2.c. Tracking
Human rights Environment Anti-corruptionYes No In
planYes No In
planYes No In
plan1. Does the company track the effectiveness of its response, in order to verify whether adverse CSR impacts are being addressed?
2. Is the tracking based on appropriate qualitative and quantitative indicators
3. Does the tracking draw on feedback from both internal and external sources, including affected stakeholders?
2.d. Accounting for impacts
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Human rights Environment Anti-corruptionYes No In
planYes No In
planYes No In
plan1. Does the company communicate how it addresses its adverse impacts externally, particularly when concerns are raised by or on behalf of affected stakeholders?
2. If the company’s operations or operating contexts pose risks of severe CSR impacts: Does the company report formally on how it addresses them?
3. Is the communication of a form and frequency that reflects the company’s CSR impacts and is accessible to its intended audiences?
4. Does the communication provide information that is sufficient to evaluate the adequacy of the company’s response to the particular CSR impact involved?
5. Does the company make sure that its communication does not pose risks to affected stakeholders, personnel or to legitimate requirements of commercial confidentiality?
3. Remediation
Human rights Environment Anti-corruptionYes No In
planYes No In
planYes No In
plan1. Where the company identified that it has caused or contributed to adverse impacts, did it provide for or cooperate in their remediation?
2. Did the company establish or does it participate in effective operational-level grievance mechanisms for individuals and communities who may be adversely impacted?
3. Are the company's remediation processes legitimate? (Consider if the processes enable trust from the stakeholder groups for whose use they are intended, and whether the company is accountable for the fair conduct of grievance processes)
4. Are the company's remediation processes accessible?
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Human rights Environment Anti-corruptionYes No In
planYes No In
planYes No In
plan(Consider whether the processes are known to all stakeholder groups for whom they are intended, and whether the company provides adequate assistance for those who may face particular barriers to access. Typical barriers to access include language, literacy, costs, physical location and fears of reprisal)
5. Are the company's remediation processes predictable?(Consider whether the company provides a clear and known procedure with an indicative timeframe for each stage, and clarity on the types of process and outcome available and means of monitoring implementation)
6. Are the company's remediation processes equitable?(Consider whether the company seeks to ensure that aggrieved parties have reasonable access to sources of information, advice and expertise necessary to engage in a grievance process on fair, informed and respectful terms)
7. Are the company's remediation processes transparent?(Consider whether it keeps parties to a grievance informed about its progress, and provide sufficient information about the mechanism’s performance to build confidence in its effectiveness and meet any public interest at stake)
8. Are the company's remediation processes rights-compatible?(Consider whether the company ensures that outcomes and remedies accord with internationally recognized human rights)
9. Are the company's remediation processes a source of continuous learning for the company?(Consider whether the company has relevant measures in place to identify lessons for improving the mechanism and preventing future grievances and harms)
10. Are the company's remediation processes based on engagement and dialogue?(Consider whether the company consults the stakeholder groups for whose use the remediation processes are intended on the design and performance of the processes. And whether it focuses on dialogue as the means to address and resolve grievances)
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4. Issues of context and legal compliance
Human rights Environment Anti-corruptionYes No In
planYes No In
planYes No In
plan1. Does the company comply with all applicable laws and respect internationally recognized CSR principles, wherever it operates?
2. Does the company seek ways to honour internationally recognized CSR principles when faced with conflicting requirements?
3. Does the company treat the risk of causing or contributing to gross human rights abuses, significant environmental impacts or grave corrupt practices as a legal compliance issue wherever it operates?
II. Principles and standards
1. Human Rights
Yes No
If yes: What has the company done to prevent and mitigate its adverse impact?
If yes: Which indicators has the company used to track the effectiveness of its response?
If yes and the impact was actual: What has the company done to remediate the situation for possible victims?
1. Has the company identified any potential or actual adverse impacts in relation to the Right to self-determination (indigenous people’s rights)?
2. Has the company identified any potential or actual adverse impacts in relation to the Right to non-discrimination?3. Has the company identified any potential or actual adverse impacts in relation to the Right to work (training, contract, termination)?
4. Has the company identified any potential or actual
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Yes No
If yes: What has the company done to prevent and mitigate its adverse impact?
If yes: Which indicators has the company used to track the effectiveness of its response?
If yes and the impact was actual: What has the company done to remediate the situation for possible victims?
adverse impacts in relation to the Right to enjoy just and favourable conditions of work (including equal pay for equal work, a living wage (minimum wage), safe and healthy working conditions, equal opportunity for everyone to be promoted and rest, leisure and paid holidays)?5. Has the company identified any potential or actual adverse impacts in relation to the Rights to form and join trade unions and the right to strike?
6. Has the company identified any potential or actual adverse impacts in relation to the Right to social security, including social insurance?
7. Has the company identified any potential or actual adverse impacts in relation to the Right to a family life (including protection of mothers before and after childbirth and children’s and young people’s protection from exploitation (no child labour))?8. Has the company identified any potential or actual adverse impacts in relation to the Right to adequate standard of living (including adequate food and its fair distribution, adequate clothing, adequate housing and water and sanitation)?9. Has the company identified any potential or actual adverse impacts in relation to the Right to health?
10. Has the company identified any potential or actual adverse impacts in relation to the Right to education?
11. Has the company identified any potential or actual adverse impacts in relation to the Right to take part in cultural life, to benefit from scientific progress, to material gains from inventions and moral rights of authors (including protection of copyrights)?
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Yes No
If yes: What has the company done to prevent and mitigate its adverse impact?
If yes: Which indicators has the company used to track the effectiveness of its response?
If yes and the impact was actual: What has the company done to remediate the situation for possible victims?
12. Has the company identified any potential or actual adverse impacts in relation to the Right to life?
13. Has the company identified any potential or actual adverse impacts in relation to the Right not to be subjected to torture, cruel, inhumane and/or degrading treatment or punishment (including free consent to medical or scientific experimentation)?14. Has the company identified any potential or actual adverse impacts in relation to the Right not to be subjected to slavery, servitude or forced labour?
15. Has the company identified any potential or actual adverse impacts in relation to the Right to liberty and security of person?
16. Has the company identified any potential or actual adverse impacts in relation to the Right of detained persons to human treatment?17. Has the company identified any potential or actual adverse impacts in relation to the Right not to be subjected to imprisonment for inability to fulfil a contract?18. Has the company identified any potential or actual adverse impacts in relation to the Right to freedom of movement?19. Has the company identified any potential or actual adverse impacts in relation to the Right of aliens to due process when facing expulsion (seeking asylum)?20. Has the company identified any potential or actual adverse impacts in relation to the Right to a
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Yes No
If yes: What has the company done to prevent and mitigate its adverse impact?
If yes: Which indicators has the company used to track the effectiveness of its response?
If yes and the impact was actual: What has the company done to remediate the situation for possible victims?
fair trial?21. Has the company identified any potential or actual adverse impacts in relation to the Right to be free from retroactive criminal law?
22. Has the company identified any potential or actual adverse impacts in relation to the Right recognition as a person before the law?
23. Has the company identified any potential or actual adverse impacts in relation to the Right to privacy?
24. Has the company identified any potential or actual adverse impacts in relation to the Right to freedom of thought, conscience and religion?
25. Has the company identified any potential or actual adverse impacts in relation to the Right to freedom of opinion and expression (including freedom of information)?26. Has the company identified any potential or actual adverse impacts in relation to the Right to freedom from war propaganda, and freedom from incitement of racial, religious or national hatred?
27. Has the company identified any potential or actual adverse impacts in relation to the Right to freedom of peaceful assembly?
28. Has the company identified any potential or actual adverse impacts in relation to the Right to freedom of association?
29. Has the company identified any potential or actual adverse impacts in relation to the Right to protection of the family and the right to marry?
30. Has the company identified any potential or
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Yes No
If yes: What has the company done to prevent and mitigate its adverse impact?
If yes: Which indicators has the company used to track the effectiveness of its response?
If yes and the impact was actual: What has the company done to remediate the situation for possible victims?
actual adverse impacts in relation to the Right to protection of the child and the right to nationality?
31. Has the company identified any potential or actual adverse impacts in relation to the Right to participate in public affairs?
32. Has the company identified any potential or actual adverse impacts in relation to the Right to equality before the law, equal protection of the law, and rights of non-discrimination?
33. Has the company identified any potential or actual adverse impacts in relation to the Right of minorities (culture, religious practice and language)?
Environment
Has the company identified any potential or actual adverse impacts in relation to the environmental principles listed below?
Yes No If yes: What has the company done to prevent and mitigate its adverse impact?
If yes: Which indicators has the company used to track the effectiveness of its response?
If yes: What has the company done to remediate the situation? / Contact and collaborate with relevant authorities?
1. Legal aspects:
1.1. Ensuring Legal compliance with all regulated environmental issues related to waste management, air pollution, wastewater, soil contamination, and biodiversity?
1.2. Maintaining and updating on a regular basis a list of the relevant environmental legislation to
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Has the company identified any potential or actual adverse impacts in relation to the environmental principles listed below?
Yes No If yes: What has the company done to prevent and mitigate its adverse impact?
If yes: Which indicators has the company used to track the effectiveness of its response?
If yes: What has the company done to remediate the situation? / Contact and collaborate with relevant authorities?
comply with?
1.3. Assuring compliance with prohibited chemicals list (e.g. for agrichemicals from World Health Organization, WHO)?
1.4. Assuring compliance with international environmental conventions and protocols, e.g. the Montreal Protocol about ozone depleting substances or Protocol on Persistent Organic Pollutants (POP)?
1.5. Keeping record of all pollution incidents and reporting these to relevant authorities as required by applicable permits and legislation?
1.6. Providing for the necessary organization, training of employees, awareness raising, operational control and monitoring to assure and maintain legal compliance?
2. Pollution prevention and cleaner production:
2.1. Supporting a precautionary approach to environmental challenges, which involves a systematic risk assessment (hazard identification, hazard characterization, appraisal of exposure and risk characterization), risk management and risk communication?
2.2. Supporting activities that involve waste reduction and resource optimization from
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Has the company identified any potential or actual adverse impacts in relation to the environmental principles listed below?
Yes No If yes: What has the company done to prevent and mitigate its adverse impact?
If yes: Which indicators has the company used to track the effectiveness of its response?
If yes: What has the company done to remediate the situation? / Contact and collaborate with relevant authorities?
suppliers’ operations?2.3. Supporting activities that promote green procurement of more eco-efficient products?
2.4. Protecting the environment by using environmentally sound technologies that are less polluting, and use all resources in an efficient way?
2.5. Striving for integration of environmental attention into all elements of business planning and decision-making?
2.6. Fostering openness and dialogue with employees and the public as part of the company’s approach to environmental responsibility?
3. Environmental aspects:
3.1 the Use of scarce natural resources, energy and water?
3.2 the Emissions to air and releases to water?
3.3 the Noise, odour and dust emission?
3.4 the Potential and actual contamination of the soil?
3.5 Waste management of hazardous and non-hazardous waste?
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Has the company identified any potential or actual adverse impacts in relation to the environmental principles listed below?
Yes No If yes: What has the company done to prevent and mitigate its adverse impact?
If yes: Which indicators has the company used to track the effectiveness of its response?
If yes: What has the company done to remediate the situation? / Contact and collaborate with relevant authorities?
3.6 Product issues (environmental aspects of design, packaging, transport, use and recycling/disposal)?
4. Emergency preparedness:
4.1. Establishing and maintaining emergency procedures?
4.2. Having a site emergency plan in place with detailed guidelines/training for major incident response, to effectively prevent and address all health emergencies and industrial accidents that can affect the surrounding community or have an adverse impact on the environment?4.3. Ensuring that the Emergency response plan is communicated to local authorities, emergency services and potentially affected local communities, as required?
5. Management of chemical substances:
5.1. Maintaining an inventory of hazardous substances used in the operation and stored, and assessing substitution options toward more environmental friendly substances?
5.2. Ensuring that access to relevant up-to-date Material Safety Data Sheets (MSDS) for chemical substances?
5.3. Assuring safety procedures/controls in place for hazardous substances?
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Has the company identified any potential or actual adverse impacts in relation to the environmental principles listed below?
Yes No If yes: What has the company done to prevent and mitigate its adverse impact?
If yes: Which indicators has the company used to track the effectiveness of its response?
If yes: What has the company done to remediate the situation? / Contact and collaborate with relevant authorities?
5.4. Assuring minimizing the potential contamination of air, fresh water, soil and groundwater from chemical substances?
3. Anti-corruption
Yes No If yes: What has the company done to prevent and mitigate its adverse impact?
If yes: Which indicators has the company used to track the effectiveness of its response?
If yes and the impact was actual: What has the company done to remediate the situation? / Contact and collaborate with relevant authorities?
1. Has the company identified any potential or actual adverse impacts in relation to the need to document, record and keep income and expenditure data available for periods determined by law, and if not regulated for a minimum of three years?
2. Has the company identified any potential or actual adverse impacts in relation to not permitting corruption of public officials or private-to-private corruption, including both ‘active’ and ‘passive’ corruption (also referred to at times as ‘extortion’ or ‘solicitation’)?3. Has the company identified any potential or actual adverse impacts in relation to not permitting payment of bribes or trading in influence in relation in relation to business partners, government officials or employees; including through the use of intermediaries?
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Yes No If yes: What has the company done to prevent and mitigate its adverse impact?
If yes: Which indicators has the company used to track the effectiveness of its response?
If yes and the impact was actual: What has the company done to remediate the situation? / Contact and collaborate with relevant authorities?
4. Has the company identified any potential or actual adverse impacts in relation to not permitting use of facilitation payments, unless you are subject to threats or other coercion?5. Has the company identified any potential or actual adverse impacts in relation to not hiring government employees to do work that conflict in any manner with the former official obligations of that employee?6. Has the company identified any potential or actual adverse impacts in relation to not permitting political contributions, charitable donations and sponsorships in expectation of undue advantages?7. Has the company identified any potential or actual adverse impacts in relation to not offering or accepting excessive gifts, hospitality, entertainment, customer travel and expenses (e.g. above the cumulative value of the equivalent of USD 200 per person/relationship in any twelve month period, if approved by a senior officer and explicitly recorded in the books of the business, naming the recipient or giver)?
8. Has the company identified any potential or actual adverse impacts in relation to abstaining from nepotism and cronyism?9. Has the company identified any potential or actual adverse impacts in relation to not permitting or participating in money laundering?
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