FLW: Committees & Co-workers: Using Online Collaborative Tools Effectively

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COMMITTEES & CO-WORKERS USING ONLINE COLLABORATION TOOLS EFFECTIVELY Presenter: Diana Silveira, Novare Library Services

Transcript of FLW: Committees & Co-workers: Using Online Collaborative Tools Effectively

Page 1: FLW: Committees & Co-workers: Using Online Collaborative Tools Effectively

COMMITTEES & CO-WORKERSUSING ONLINE COLLABORATION TOOLS

EFFECTIVELYPresenter: Diana Silveira, Novare Library Services

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AgendaFile Sharing

Collaborating on Documents

Virtual Meetings

Collaboration Tools

Tips & Tricks

Slides Available after at: Slideshare.net/dee987 Image: https://goo.gl/2gDxMW

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FILE SHARING

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FeaturesDesktop, Web, App-Based

Store files

Share files/folders via link & email

Request Files

Create “Public” photos, videos & documents

Link directly to files for embedding

http://Dropbox.com

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FeaturesPhoto Sharing

1TB of space free

Creative Commons Licensing Available (Or not)

Photo-editing

Easy Social Media Sharing

Image: flick https://goo.gl/p6gLt5

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FeaturesNo account Needed

Photo Management with account

Provides Links for: Direct, Embed & More

Image; http://imgur.com/EFgz5G5Site: http://imgur.com/

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Share Large Files & Presentations

Slideshare/ SpeakerDeck

WikiSend

Source: http://goo.gl/hontp

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What services do you use to send/share documents?

• OneDrive

• Amazon

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COLLABORATING ON DOCUMENTS

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Drive• Track revisions

• Work-Offline

• Live Chat & Commenting

• 15 GB Free

• Notification Alerts

• Sharing Levels can be customized

Sample Doc: https://goo.gl/c5d9CF

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• Create Notes

• Share to groups, people or through links

• Live chat

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What services do you use to collaborate?

• Outlook

• Calendar

• Sharepoint

• Institutional Shared Drives

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VIRTUAL MEETINGS

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JOIN.ME

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Google Hangout

Hangout OnAir: https://plus.google.com/hangouts/onair

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UberConference

• No PINs for Organizer

• Up to 10 callers

• Recording

• Mobile Access

• Best hold music ever

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Features

• All OS: phone, desktop, web

• Up to 25 people

• Business Manager Recording Feature

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GotoMeeting/ GotoWebinar

• 25/100 attendees

• Custom fields & statistics

• webcam

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Tips• Software should allow

all attendees to manage own mics

• Schedule sound checks 24 hours before first meeting

• Pass screen control to speaker

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Facebook Groups

• Everyone is already there

• Threaded discussion/easy sharing

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What services do you use for virtual meetings?

• Teamviewer

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APP & ONLINE TOOLS

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wikis

• PBWorks

• Central Desktop

Compare softwares: http://www.wikimatrix.org/index.php

LibGuides!

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WordPress.com• https://wordpress.com/ v. org

• WP _ 1GB Free

• Alternatively: Google Sites/Wix

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Evernote Penultimate

• Draw and take notes

• Share with Evernote

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Doodle

doodle.com/

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What are your go-to online tools?

• Moodle (Canvas/Blackboard)

• Collaborate

• Asana

• Poll Everyone

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TIPS & TRICKS

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In the beginning, decide

• Collaborative Working Space

• Meeting Software

• Meeting Schedule

• Expectations

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Source: https://goo.gl/FVEJgy

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At the end of a meeting• Assign/Restate all tasks

• Set Deadlines (before the next meeting)

• Create next meeting

• Agree to in-between communication tools

• Share notes/minutes within 24 hrs

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ASK QUESTIONS…and wait for answers

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DEADLINES & FOLLOW- UP

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SET EXPECTATIONWhat do you expect?

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Expectations?

• Finite Goals

• All members will contribute

• Timeline

• Attendance

• Only audio available remind participants to state their name before speaking to the group

• Accountability/letting know when you can’t attend

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What are your tips & tricks?

• Quick Reminders of Meetings

• RSVP

• Recap/Share Work with missing members

• Include links or logins in your reminders -- so participants don't have to hunt themup

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QUESTIONS & DISCUSSION

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Contact Info:Diana Silveira

Slideshare.net/dee987Novare Library Services

[email protected]