FLW: Committees & Co-workers: Using Online Collaborative Tools Effectively
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Transcript of FLW: Committees & Co-workers: Using Online Collaborative Tools Effectively
COMMITTEES & CO-WORKERSUSING ONLINE COLLABORATION TOOLS
EFFECTIVELYPresenter: Diana Silveira, Novare Library Services
AgendaFile Sharing
Collaborating on Documents
Virtual Meetings
Collaboration Tools
Tips & Tricks
Slides Available after at: Slideshare.net/dee987 Image: https://goo.gl/2gDxMW
FILE SHARING
FeaturesDesktop, Web, App-Based
Store files
Share files/folders via link & email
Request Files
Create “Public” photos, videos & documents
Link directly to files for embedding
http://Dropbox.com
FeaturesPhoto Sharing
1TB of space free
Creative Commons Licensing Available (Or not)
Photo-editing
Easy Social Media Sharing
Image: flick https://goo.gl/p6gLt5
FeaturesNo account Needed
Photo Management with account
Provides Links for: Direct, Embed & More
Image; http://imgur.com/EFgz5G5Site: http://imgur.com/
Share Large Files & Presentations
Slideshare/ SpeakerDeck
WikiSend
Source: http://goo.gl/hontp
What services do you use to send/share documents?
• OneDrive
• Amazon
COLLABORATING ON DOCUMENTS
Drive• Track revisions
• Work-Offline
• Live Chat & Commenting
• 15 GB Free
• Notification Alerts
• Sharing Levels can be customized
Sample Doc: https://goo.gl/c5d9CF
• Create Notes
• Share to groups, people or through links
• Live chat
What services do you use to collaborate?
• Outlook
• Calendar
• Sharepoint
• Institutional Shared Drives
VIRTUAL MEETINGS
JOIN.ME
Google Hangout
Hangout OnAir: https://plus.google.com/hangouts/onair
UberConference
• No PINs for Organizer
• Up to 10 callers
• Recording
• Mobile Access
• Best hold music ever
Features
• All OS: phone, desktop, web
• Up to 25 people
• Business Manager Recording Feature
GotoMeeting/ GotoWebinar
• 25/100 attendees
• Custom fields & statistics
• webcam
Tips• Software should allow
all attendees to manage own mics
• Schedule sound checks 24 hours before first meeting
• Pass screen control to speaker
Facebook Groups
• Everyone is already there
• Threaded discussion/easy sharing
What services do you use for virtual meetings?
• Teamviewer
APP & ONLINE TOOLS
wikis
• PBWorks
• Central Desktop
Compare softwares: http://www.wikimatrix.org/index.php
LibGuides!
WordPress.com• https://wordpress.com/ v. org
• WP _ 1GB Free
• Alternatively: Google Sites/Wix
Evernote Penultimate
• Draw and take notes
• Share with Evernote
Doodle
doodle.com/
What are your go-to online tools?
• Moodle (Canvas/Blackboard)
• Collaborate
• Asana
• Poll Everyone
TIPS & TRICKS
In the beginning, decide
• Collaborative Working Space
• Meeting Software
• Meeting Schedule
• Expectations
Source: https://goo.gl/FVEJgy
At the end of a meeting• Assign/Restate all tasks
• Set Deadlines (before the next meeting)
• Create next meeting
• Agree to in-between communication tools
• Share notes/minutes within 24 hrs
ASK QUESTIONS…and wait for answers
DEADLINES & FOLLOW- UP
SET EXPECTATIONWhat do you expect?
Expectations?
• Finite Goals
• All members will contribute
• Timeline
• Attendance
• Only audio available remind participants to state their name before speaking to the group
• Accountability/letting know when you can’t attend
What are your tips & tricks?
• Quick Reminders of Meetings
• RSVP
• Recap/Share Work with missing members
• Include links or logins in your reminders -- so participants don't have to hunt themup
QUESTIONS & DISCUSSION