FLW: Committees & Co-workers: Using Online Collaborative Tools Effectively

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    22-Jan-2018
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Transcript of FLW: Committees & Co-workers: Using Online Collaborative Tools Effectively

  1. 1. COMMITTEES & CO-WORKERS USING ONLINE COLLABORATIONTOOLS EFFECTIVELY Presenter: Diana Silveira, Novare Library Services
  2. 2. Agenda File Sharing Collaborating on Documents Virtual Meetings CollaborationTools Tips &Tricks SlidesAvailable after at: Slideshare.net/dee987 Image: https://goo.gl/2gDxMW
  3. 3. FILE SHARING
  4. 4. Features Desktop,Web, App-Based Store files Share files/folders via link & email Request Files Create Public photos, videos & documents Link directly to files for embedding http://Dropbox.com
  5. 5. Features Photo Sharing 1TB of space free Creative Commons Licensing Available (Or not) Photo-editing Easy Social Media Sharing Image: flick https://goo.gl/p6gLt5
  6. 6. Features No account Needed Photo Management with account Provides Links for: Direct, Embed & More Image; http://imgur.com/EFgz5G5 Site: http://imgur.com/
  7. 7. Share Large Files & Presentations Slideshare/ SpeakerDeck WikiSend Source: http://goo.gl/hontp
  8. 8. What services do you use to send/share documents? OneDrive Amazon
  9. 9. COLLABORATING ON DOCUMENTS
  10. 10. Drive Track revisions Work-Offline Live Chat & Commenting 15 GB Free Notification Alerts Sharing Levels can be customized Sample Doc: https://goo.gl/c5d9CF
  11. 11. Create Notes Share to groups, people or through links Live chat
  12. 12. What services do you use to collaborate? Outlook Calendar Sharepoint Institutional Shared Drives
  13. 13. VIRTUAL MEETINGS
  14. 14. JOIN.ME
  15. 15. Google Hangout Hangout OnAir: https://plus.google.com/hangouts/ onair
  16. 16. UberConference No PINs for Organizer Up to 10 callers Recording Mobile Access Best hold music ever
  17. 17. Features All OS: phone, desktop, web Up to 25 people Business Manager Recording Feature
  18. 18. GotoMeeting/ GotoWebinar 25/100 attendees Custom fields & statistics webcam
  19. 19. Tips Software should allow all attendees to manage own mics Schedule sound checks 24 hours before first meeting Pass screen control to speaker
  20. 20. Facebook Groups Everyone is already there Threaded discussion/easy sharing
  21. 21. What services do you use for virtual meetings? Teamviewer
  22. 22. APP & ONLINE TOOLS
  23. 23. wikis PBWorks Central Desktop Compare softwares: http://www.wikimatrix.org/index.php LibGuides!
  24. 24. WordPress.com https://wordpress.com/ v. org WP _ 1GB Free Alternatively: Google Sites/Wix
  25. 25. Evernote Penultimate Draw and take notes Share with Evernote
  26. 26. Doodle doodle.com/
  27. 27. What are your go-to online tools? Moodle (Canvas/Blackboard) Collaborate Asana Poll Everyone
  28. 28. TIPS &TRICKS
  29. 29. In the beginning, decide Collaborative Working Space Meeting Software Meeting Schedule Expectations
  30. 30. Source: https://goo.gl/FVEJgy
  31. 31. At the end of a meeting Assign/Restate all tasks Set Deadlines (before the next meeting) Create next meeting Agree to in-between communication tools Share notes/minutes within 24 hrs
  32. 32. ASK QUESTIONS and wait for answers
  33. 33. DEADLINES & FOLLOW- UP
  34. 34. SET EXPECTATION What do you expect?
  35. 35. Expectations? Finite Goals All members will contribute Timeline Attendance Only audio available remind participants to state their name before speaking to the group Accountability/letting know when you cant attend
  36. 36. What are your tips & tricks? Quick Reminders of Meetings RSVP Recap/Share Work with missing members Include links or logins in your reminders -- so participants don't have to hunt themup
  37. 37. QUESTIONS & DISCUSSION
  38. 38. Contact Info: Diana Silveira Slideshare.net/dee987 Novare Library Services diana@novarelibrary.com