Florida State University College of Law Research Center.

Florida State University College of Law Research Center


From the Classroom From the Classroom to the Courtroom:to the Courtroom:

How to use Technology and How to use Technology and Graphics to Create an Effective Graphics to Create an Effective and Persuasive Presentationand Persuasive Presentation

Jon Lutz

Research Workshop Series

Spring 2011

http://www.law.fsu.edu/library/databases/ppt/presentationgraphics.ppt


TextPullsTextPulls

• A text pull is when a small selection of text is A text pull is when a small selection of text is pulled out and quoted in a larger font typepulled out and quoted in a larger font type


TextPull, example 1TextPull, example 1

Public participation in local government comprehensive land use planning benefits Florida’s natural resources, scenic beauty and citizens.


TextPull, example 2TextPull, example 2

Public participation in local government comprehensive land use planning benefits Florida’s natural resources, scenic beauty and citizens.


TextPull, example 3TextPull, example 3Public participation in local government comprehensive land use planning benefits Florida’s natural resources, scenic beauty and citizens.


To Create a TextPullTo Create a TextPull

• Four PartsFour Parts• The ScanThe Scan

• The PullThe Pull

• The CitationThe Citation

• The Highlighting The Highlighting


The Scan The Scan


Screen CaptureScreen Capture


Vista Snipping ToolVista Snipping Tool


SNAGITSNAGIT


SNAGITSNAGIT

• You can get SNAGIT at: You can get SNAGIT at: http://www.techsmith.com/snagit.asp http://www.techsmith.com/snagit.asp


Image EditorsImage Editors

• Almost any image editing software will allow Almost any image editing software will allow you to crop or resize graphics you to crop or resize graphics • Examples: Photoshop, Paint Shop Pro or Lview Examples: Photoshop, Paint Shop Pro or Lview

ProPro


The PullThe Pull

• The purpose of the pull is to single out an The purpose of the pull is to single out an important sound bite from an essential important sound bite from an essential document. document.


Ways to Pull TextWays to Pull Text

• TypeType• This usually gives the clearest resultThis usually gives the clearest result

• Blow up imageBlow up image• Especially useful if it is something like a signature Especially useful if it is something like a signature

or a handwritten noteor a handwritten note

• Sometimes a combination is bestSometimes a combination is best• An image of the full page and then a pull that is An image of the full page and then a pull that is

retyped. retyped.


Blowup, exampleBlowup, example


The Citation The Citation

• Text pulls should be carefully cited Text pulls should be carefully cited • Both descriptively Both descriptively

• Letter of 10/20/99 from X to YLetter of 10/20/99 from X to Y

• And trial identificationAnd trial identification• Exhibit number Exhibit number


Citation, exampleCitation, examplePublic participation in local government comprehensive land use planning benefits Florida’s natural resources, scenic beauty and citizens.

#SC06-161 – Advisory Opinion to the Attorney General re: Referenda Required for Adoption and Amendment of Local Government Comprehensive Land Use Plans


Highlighting Highlighting

• Highlighting the text in the original document Highlighting the text in the original document shows where the pulled text is located. shows where the pulled text is located. • This helps to authenticate the pullThis helps to authenticate the pull• It also emphasizes important information It also emphasizes important information


• Most programs that allow editing have a Most programs that allow editing have a highlighting featurehighlighting feature• Adobe Acrobat under Adobe Acrobat under

Tools/Commenting/Highlight Tools/Commenting/Highlight TText Toolext Tool• MS Powerpoint on the Drawing Toolbar, draw a MS Powerpoint on the Drawing Toolbar, draw a

rectangle around the object you want highlighted, rectangle around the object you want highlighted, right click and choose Format Auto Shape then set right click and choose Format Auto Shape then set the background color. the background color.

• In MS Word, on the formatting toolbar, click In MS Word, on the formatting toolbar, click highlightinghighlighting

Highlighting


PowerPoint Drawing FeaturePowerPoint Drawing Feature

• To use PowerPoints drawing To use PowerPoints drawing featurefeature• For Office 2003 Click on For Office 2003 Click on VView and iew and

then under then under TToolbars make sure oolbars make sure Drawing is checkedDrawing is checked

• For Office 2007 and 2010 go to the For Office 2007 and 2010 go to the Insert ribbonInsert ribbon


Powerpoint Drawing Powerpoint Drawing

• The drawing bar will The drawing bar will appear at the bottom of appear at the bottom of your PowerPoint display your PowerPoint display if using PowerPoint if using PowerPoint 20032003


Other Types of TextPullsOther Types of TextPulls

• Juxtaposed TextpullsJuxtaposed Textpulls• Compares text from two or more sources to show Compares text from two or more sources to show

either convergence or divergenceeither convergence or divergence

• Thematic TextpullsThematic Textpulls• May show multiple quotations on the same topic May show multiple quotations on the same topic

or issue or issue

• Supporting TextpullsSupporting Textpulls• Used to supplement other sources such as a Used to supplement other sources such as a

timeline timeline


Timelines Timelines

• A timeline is a way of organizing events in A timeline is a way of organizing events in chronological orderchronological order


TimelinesTimelines

• Most timelines are divided into two or three Most timelines are divided into two or three partsparts• The timebarThe timebar• Written entriesWritten entries• And possibly icons or graphics to visually And possibly icons or graphics to visually

communicate an important event. communicate an important event.


Timebar, example 1Timebar, example 1

JAN FEB MAR APR MAY JUN JULY AUG

Date

Put text describing event here

Date

Put text describing event here

Date

Icon, graphic, textpull here


Types of TimelinesTypes of Timelines

• MacrotimelinesMacrotimelines

• MicrotimelinesMicrotimelines

• Topical timelinesTopical timelines

• Action/Reaction TimelinesAction/Reaction Timelines


MacrotimelinesMacrotimelines

• The view from a heightThe view from a height


View from a Height View from a Height (good overview, but not much detail)(good overview, but not much detail)


View from a Height View from a Height (more detail)(more detail)


View from not so HighView from not so High(much more detail)(much more detail)


MicrotimelinesMicrotimelines

• Use a microtimeline with a macrotimeline to Use a microtimeline with a macrotimeline to focus on smaller but important time periodsfocus on smaller but important time periods


How Not to Do a TimelineHow Not to Do a Timeline


Microtimeline of PreviousMicrotimeline of Previous

1930 1931 1932

Suicide of Mayakovsky

1933 1934

Creation of Union of Soviet Writers

Formulation of Socialist Realism

First all-Union Congress of Soviet Writers

Union Adopts Socialist realism (in by-laws)

1895 1930-1934 1985


Other Types of TimelinesOther Types of Timelines

• Segmented timelinesSegmented timelines• Breaks content into phases or segmentsBreaks content into phases or segments

• Layer Cake timelinesLayer Cake timelines• Breaks content into layers with different content in each Breaks content into layers with different content in each

layerlayer

• Sequential timelinesSequential timelines• Use when the date of events is less important than the Use when the date of events is less important than the

sequence of eventssequence of events

• Juxtaposed timelinesJuxtaposed timelines• Used to compare or contrast informationUsed to compare or contrast information


Flowcharts, example 1Flowcharts, example 1


Flowcharts, example 2Flowcharts, example 2


PowerPoint Flowchart FeaturePowerPoint Flowchart Feature

• From the drawing From the drawing toolbar click on toolbar click on AAuutoShapes and then toShapes and then FFlowchartlowchart• Drag the shape you want Drag the shape you want

into the PowerPoint into the PowerPoint presentationpresentation


PowerPoint ShapesPowerPoint Shapes

With Office 2010 go to the Insert ribbon and choose Shapes.


FlowchartFlowchart

• In PowerPoint 2007 you can use SmartArt In PowerPoint 2007 you can use SmartArt graphic to make a flowchartgraphic to make a flowchart


Adding AnimationsAdding Animations

• Add an AnimationAdd an Animation


Custom AnimationCustom Animation

Animations work about the same in both earlier versions of PowerPoint. For 2010 version go the Animations tab.


Add a Chart Add a Chart

• Choose a slide layout Choose a slide layout that will allow you to that will allow you to add a chartadd a chart


Add a ChartAdd a Chart

• Click on Insert ChartClick on Insert Chart• You can then edit the You can then edit the

datasheet to change datasheet to change the content of the the content of the chartchart

• Or you can insert a Or you can insert a chart from an Excel chart from an Excel file file


Chart, example 1Chart, example 1

0

50,000

100,000

150,000

200,000

250,000

All People Males Females

Resident Population

1991 census

2001 cencus



02

46

810

1214

16

1984-1994 1994-2004 2004-2014

Percent change in the population and labor force and projected for 2004-1014

Labor force

Civiliannoninstitutionalpopulation



Global Consumption of Oil Per Capita 2001

0

0.5

1

1.5

2

2.5

3

U.S & Canada

Other Instrialized

Rest of the World

Total World

Gallons p

er Day per C

apita


PowerPoint vs. PostersPowerPoint vs. Posters

• When to use PowerPoint and when not to use When to use PowerPoint and when not to use PowerPoint – That is the question. PowerPoint – That is the question.


Out of Sight, Out of MindOut of Sight, Out of Mind

• The idea that something is easily forgotten or The idea that something is easily forgotten or dismissed as unimportant if it is not in our dismissed as unimportant if it is not in our direct view. direct view.


A priori A priori

• Do not make an Do not make an a prioria priori decision about how decision about how you are going to present information!you are going to present information!


When not to use PowerPoint When not to use PowerPoint


AnimationsAnimations

• Animation SoftwareAnimation Software• Flash http://www.macromedia.com/ Flash http://www.macromedia.com/ • Swish Max http://www.swishzone.com/ Swish Max http://www.swishzone.com/ • Ulead MovieFactory Ulead MovieFactory

http://www.ulead.com/runme.htm http://www.ulead.com/runme.htm • Autodesk Maya Autodesk Maya

http://usa.autodesk.com/adsk/servlet/index?http://usa.autodesk.com/adsk/servlet/index?id=6871843&siteID=123112 id=6871843&siteID=123112


Animation, examplesAnimation, examples

• http://trialimage.comhttp://trialimage.com


The Technology ContinuumThe Technology Continuum

• The level of judicial scrutiny increases as you The level of judicial scrutiny increases as you go up the technology continuumgo up the technology continuum


An Illustration or EvidenceAn Illustration or Evidence


Persuasive Tools are for Illustrative Persuasive Tools are for Illustrative purposes – not evidence purposes – not evidence

Arguments about the truth

Illustrations of the truth

The Truth

Not evidence Evidence


Illustrative purposes onlyIllustrative purposes only

• Technologically enhanced material can be so Technologically enhanced material can be so persuasive that there is a concern that juries persuasive that there is a concern that juries will confuse ‘illustrative’ materials with will confuse ‘illustrative’ materials with evidence. evidence.


Persuasive toolsPersuasive tools

• Must not violate any substantive rule of Must not violate any substantive rule of evidenceevidence

• Should be relevant Should be relevant

• Fair and accurateFair and accurate


Shift Gears


MacMac

Florida State University College of Law Research CenterFlorida State University College of Law Research Center

Mask Demo Mask Demo


Presentation SoftwarePresentation Software


BeeDocs Timeline 3DBeeDocs Timeline 3D


Beedocs Timeline 3DBeedocs Timeline 3D

http://www.youtube.com/watch?v=0aimgEBJB3Y


Timeline Software for WindowsTimeline Software for Windows

• SmartDraw SmartDraw http://www.smartdraw.com/specials/ppc/smarthttp://www.smartdraw.com/specials/ppc/smartdraw.htm?draw.htm?id=343825&gclid=CKqsiNCrtaYCFY5N2godid=343825&gclid=CKqsiNCrtaYCFY5N2god4Wa9Jw 4Wa9Jw


Shift Gears


PowerPoint without BulletsPowerPoint without Bullets


Learning StylesLearning Styles

• Verbal Linguistic IntelligenceVerbal Linguistic Intelligence

• Musical IntelligenceMusical Intelligence

• Logical/Mathematical IntelligenceLogical/Mathematical Intelligence

• Visual/Spatial IntelligenceVisual/Spatial Intelligence

• Bodily/Kinesthetic IntelligenceBodily/Kinesthetic Intelligence

• Interpersonal IntelligenceInterpersonal Intelligence

• Intrapersonal IntelligenceIntrapersonal Intelligence


Verbal/LinguisticsVerbal/Linguistics

• ability to use words and language. ability to use words and language. These learners have highly developed These learners have highly developed auditory skills and are generally elegant speakers. They think in words auditory skills and are generally elegant speakers. They think in words rather than pictures. rather than pictures.

• Their skills include:Their skills include:• listening, speaking, writing, story telling, explaining, teaching, using listening, speaking, writing, story telling, explaining, teaching, using

humor, understanding the syntax and meaning of words, remembering humor, understanding the syntax and meaning of words, remembering information, convincing someone of their point of view, analyzing information, convincing someone of their point of view, analyzing language usage.language usage.

• Possible career interests:Possible career interests:• Poet, journalist, writer, teacher, lawyer, politician, translator (copied from Poet, journalist, writer, teacher, lawyer, politician, translator (copied from

http://www.ldpride.net/learningstyles.MI.htm#types%20of%20Multiplehttp://www.ldpride.net/learningstyles.MI.htm#types%20of%20Multiple%20Intelligence%20Intelligence


Musical IntelligenceMusical Intelligence

• ability to produce and appreciate music.ability to produce and appreciate music. These musically inclined learners These musically inclined learners think in sounds, rhythms and patterns. They immediately respond to music think in sounds, rhythms and patterns. They immediately respond to music either appreciating or criticizing what they hear. Many of these learners are either appreciating or criticizing what they hear. Many of these learners are extremely sensitive to environmental sounds (e.g. crickets, bells, dripping extremely sensitive to environmental sounds (e.g. crickets, bells, dripping taps). taps).

• Their skills include:Their skills include:• singing, whistling, playing musical instruments, recognizing tonal patterns, singing, whistling, playing musical instruments, recognizing tonal patterns,

composing music, remembering melodies, understanding the structure and composing music, remembering melodies, understanding the structure and rhythm of musicrhythm of music

• Possible career paths:Possible career paths:• musician, disc jockey, singer, composer (copied from: musician, disc jockey, singer, composer (copied from:

http://www.ldpride.net/learningstyles.MI.htm )http://www.ldpride.net/learningstyles.MI.htm )


Logical/Mathematical IntelligenceLogical/Mathematical Intelligence

• ability to use reason, logic and numbers. ability to use reason, logic and numbers. These learners think conceptually These learners think conceptually in logical and numerical patterns making connections between pieces of in logical and numerical patterns making connections between pieces of information. Always curious about the world around them, these learner information. Always curious about the world around them, these learner ask lots of questions and like to do experiments. ask lots of questions and like to do experiments.

• Their skills include:Their skills include:• problem solving, classifying and categorizing information, working with problem solving, classifying and categorizing information, working with

abstract concepts to figure out the relationship of each to the other, abstract concepts to figure out the relationship of each to the other, handling long chains of reason to make local progressions, doing handling long chains of reason to make local progressions, doing controlled experiments, questioning and wondering about natural events, controlled experiments, questioning and wondering about natural events, performing complex mathematical calculations, working with geometric performing complex mathematical calculations, working with geometric shapesshapes

• Possible career paths:Possible career paths:• Scientists, engineers, computer programmers, researchers, accountants, Scientists, engineers, computer programmers, researchers, accountants,

mathematicians (copied from http://www.ldpride.net/learningstyles.MI.htm mathematicians (copied from http://www.ldpride.net/learningstyles.MI.htm ))


Visual Spatial IntelligenceVisual Spatial Intelligence

• ability to perceive the visualability to perceive the visual. These learners tend to think in pictures and . These learners tend to think in pictures and need to create vivid mental images to retain information. They enjoy need to create vivid mental images to retain information. They enjoy looking at maps, charts, pictures, videos, and movies.looking at maps, charts, pictures, videos, and movies.

• Their skills include:Their skills include:• puzzle building, reading, writing, understanding charts and graphs, a good puzzle building, reading, writing, understanding charts and graphs, a good

sense of direction, sketching, painting, creating visual metaphors and sense of direction, sketching, painting, creating visual metaphors and analogies (perhaps through the visual arts), manipulating images, analogies (perhaps through the visual arts), manipulating images, constructing, fixing, designing practical objects, interpreting visual images. constructing, fixing, designing practical objects, interpreting visual images.

• Possible career interests:Possible career interests:• navigators, sculptors, visual artists, inventors, architects, interior designers, navigators, sculptors, visual artists, inventors, architects, interior designers,

mechanics, engineers (copied from; mechanics, engineers (copied from; http://www.ldpride.net/learningstyles.MI.htmhttp://www.ldpride.net/learningstyles.MI.htm ) )


Bodily Kinesthetic IntelligenceBodily Kinesthetic Intelligence

• ability to control body movements and handle objects skillfully.ability to control body movements and handle objects skillfully. These These learners express themselves through movement. They have a good sense of learners express themselves through movement. They have a good sense of balance and eye-hand co-ordination. (e.g. ball play, balancing beams). balance and eye-hand co-ordination. (e.g. ball play, balancing beams). Through interacting with the space around them, they are able to remember Through interacting with the space around them, they are able to remember and process information. and process information.

• Their skills include:Their skills include:• dancing, physical co-ordination, sports, hands on experimentation, using dancing, physical co-ordination, sports, hands on experimentation, using

body language, crafts, acting, miming, using their hands to create or build, body language, crafts, acting, miming, using their hands to create or build, expressing emotions through the bodyexpressing emotions through the body

• Possible career paths:Possible career paths:• Athletes, physical education teachers, dancers, actors, firefighters, artisans Athletes, physical education teachers, dancers, actors, firefighters, artisans

(copied from: http://www.ldpride.net/learningstyles.MI.htm )(copied from: http://www.ldpride.net/learningstyles.MI.htm )


Interpersonal IntelligenceInterpersonal Intelligence

• ability to relate and understand othersability to relate and understand others. These learners try to see things . These learners try to see things from other people's point of view in order to understand how they think and from other people's point of view in order to understand how they think and feel. They often have an uncanny ability to sense feelings, intentions and feel. They often have an uncanny ability to sense feelings, intentions and motivations. They are great organizers, although they sometimes resort to motivations. They are great organizers, although they sometimes resort to manipulation. Generally they try to maintain peace in group settings and manipulation. Generally they try to maintain peace in group settings and encourage co-operation.They use both verbal (e.g. speaking) and non-encourage co-operation.They use both verbal (e.g. speaking) and non-verbal language (e.g. eye contact, body language) to open communication verbal language (e.g. eye contact, body language) to open communication channels with others.channels with others.

• Their skills include:Their skills include:• seeing things from other perspectives (dual-perspective), listening, using seeing things from other perspectives (dual-perspective), listening, using

empathy, understanding other people's moods and feelings, counseling, co-empathy, understanding other people's moods and feelings, counseling, co-operating with groups, noticing people's moods, motivations and intentions, operating with groups, noticing people's moods, motivations and intentions, communicating both verbally and non-verbally, building trust, peaceful communicating both verbally and non-verbally, building trust, peaceful conflict resolution, establishing positive relations with other people.conflict resolution, establishing positive relations with other people.

• Possible Career Paths:Possible Career Paths:• Counselor, salesperson, politician, business person (copied from: Counselor, salesperson, politician, business person (copied from:

http://www.ldpride.net/learningstyles.MI.htm )http://www.ldpride.net/learningstyles.MI.htm )


Intrapersonal IntelligenceIntrapersonal Intelligence

• ability to self-reflect and be aware of one's inner state of being.ability to self-reflect and be aware of one's inner state of being. These These learners try to understand their inner feelings, dreams, relationships with learners try to understand their inner feelings, dreams, relationships with others, and strengths and weaknesses.others, and strengths and weaknesses.

• Their Skills include: Recognizing their own strengths and weaknesses, Their Skills include: Recognizing their own strengths and weaknesses, reflecting and analyzing themselves, awareness of their inner feelings, reflecting and analyzing themselves, awareness of their inner feelings, desires and dreams, evaluating their thinking patterns, reasoning with desires and dreams, evaluating their thinking patterns, reasoning with themselves, understanding their role in relationship to othersthemselves, understanding their role in relationship to others

• Possible Career Paths: Researchers, theorists, philosophers(copied from Possible Career Paths: Researchers, theorists, philosophers(copied from http://www.ldpride.net/learningstyles.MI.htm )http://www.ldpride.net/learningstyles.MI.htm )


Verbal-Linguistic


Musical


Mathematical


Visual/Spatial


Bodily-kinesthetic


Interpersonal

Florida State University College of Law Research CenterInterpersonal


Intrapersonal


ProblemsProblems

• Some subjects just work better than others for Some subjects just work better than others for a visual presentationa visual presentation

• More time consuming to createMore time consuming to create

• Don’t archive wellDon’t archive well


Examples of PowerPoints without Examples of PowerPoints without BulletsBullets

• OSKON 2005 Keynote by Dick Hardt OSKON 2005 Keynote by Dick Hardt http://www.identity20.com/media/OSCON200http://www.identity20.com/media/OSCON2005/ 5/

• Is Googe Book Search “Fair Use” by Is Googe Book Search “Fair Use” by Lawrence Lessig: Lawrence Lessig: http://www.youtube.com/watch?http://www.youtube.com/watch?v=5l2nrbmBQXg v=5l2nrbmBQXg

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