1

Florida State

Athletics Department

Camps & Clinics

Policies & Procedures

2

Table of Contents

Section I – Acknowledgement & Camp Contract .................................................................................. 3 Acknowledgement of Policies & Procedures Manual ..................................................................... 4 Camp Contract ................................................................................................................................ 5

Section II – General Camp Information ............................................................................................. 13 Camps/Clinics Checklist ................................................................................................................. 14 Camps/Clinics Requirements ........................................................................................................ 15

Incorporation .................................................................................................................... 15 Background Checks ........................................................................................................... 15 Insurance........................................................................................................................... 16 Camp Staff Payments ........................................................................................................ 16 Overhead Assessment ...................................................................................................... 17 Use of Florida State University in Name ........................................................................... 17

Section III – Highlight NCAA Camps and Clinics Topics ...................................................................... 18 Camps/Clinics Printed Materials .................................................................................................... 19

Advertisement Approval Procedures ................................................................................ 19 Advertisement Regulations............................................................................................... 19 Advertisement Locations .................................................................................................. 20

Free or Reduced Admission/Employment of Prospects ................................................................ 22 Athletics Department Staff Member’s Children ............................................................... 22 Group Discounts ............................................................................................................... 22 Prorating Camp Costs ....................................................................................................... 22 Employment of Prospects ................................................................................................ 22 Four-Year College Transfer Employment ......................................................................... 22 Prospective Student-Athlete as Volunteer ...................................................................... 22 Employment of Prospect’s/Student-Athlete’s Relative .................................................... 22 Free or Reduced Admissions ............................................................................................. 23

Attendance Restrictions/Recruiting Activities .............................................................................. 24 Camp Invitations to Prospects ......................................................................................... 24 Awards to Prospects ........................................................................................................ 24 Senior Prospect Prohibition for Canadian 12th Graders ................................................... 24 Recruiting Calendar Exceptions ....................................................................................... 24 Institutional Staff member Employed at Camp/Clinic – Recruiting Activities .................. 24 Recruiting Presentations .................................................................................................. 24 Student-Athletes Participating in Camp Activities ........................................................... 24

Miscellaneous Camp Regulations ................................................................................................. 26 Attendance ....................................................................................................................... 26 Prospective Student-Athletes .......................................................................................... 26 Employment ..................................................................................................................... 26 Other Institutional Camps/Clinics and Private Camps ...................................................... 27

Section IV – NCAA Regulations and Interpretations ........................................................................... 28 Section V – Forms ............................................................................................................................ 53

3

Section I

Acknowledgement

& Camp Contract

4

Acknowledgment of Policies and Procedures Manual

I, ______________________, Director of __________________________ camp, certify that I have received a copy of the Athletics Camp and Clinics Manual. I understand that the policies described in the Manual are subject to change at Florida State University’s sole discretion at any time and I will be notified accordingly. I understand that it is my obligation to read the policies and procedures outlined in the Athletics Camps and Clinics Manual, and agree to abide by the terms set forth herein. I understand that my signature below indicates that I have read and understand the above statements. _______________________________ _________________ Employee Name (Printed) Date _________________________________ Employee Signature

5

CAMP CONTRACT

THIS AGREEMENT, made this day of , , between The Florida State University Department of Athletics, acting for and on behalf of The Florida State University Board of Trustees, a public body corporate of the State of Florida, (hereinafter referred to as “University” or “FSU”) and ___________________________, a Florida for-profit limited liability company, (hereinafter referred to as “Camp”). WITNESSETH WHEREAS, Camp is a for-profit summer camp incorporated under the Laws of Florida and located in Tallahassee, Florida, and offers a unique athletic experience for children interested in developing their knowledge, skills, and abilities in a particular sport; and WHEREAS, the University is a State of Florida higher educational institution with nationally recognized competitive sports programs, and desires to offer children the opportunity to attend a summer camp on its main campus with top-rate athletic facilities, coaches, and support staff; and WHEREAS, the University agrees that the educational mission of the University is enhanced by permitting the Camp to use its facilities, supported by University personnel and other resources, under the terms and conditions set forth below; and WHEREAS, the University and Camp recognize that NCAA Bylaws provide that an institution’s sports camp or instructional clinic shall be any camp or clinic that is owned or operated by a member institution or an employee of the member institution’s athletics department, either on or off its campus, and in which prospective student-athletes participate; and WHEREAS, the University and Camp recognize that Camp must be operated in full compliance with the requirements of NCAA Bylaw 13.13, as well as applicable law, regulations, and policies. NOW THEREFORE, in consideration of the mutual agreements of the parties as hereinafter set forth, it is agreed as follows:

I. Camp Operation Coach/Camp Coordinator shall coordinate and cooperate with the Athletics Director and Athletics Department to ensure that the use of the facilities do not impede or infringe on the normal day-to-day activities for which the facilities are intended to be used by FSU. FSU shall retain control over the use of the facilities and may interrupt or terminate the camp if the facilities’ regular use is required or FSU deems it necessary in its sole discretion. Coach/Camp Director may receive and retain all additional compensation for the operation of such camps; however, Coach/Camp Director may not solicit sponsors for such camps except as specifically approved in advance by the Athletics Director.

II. University’s Responsibilities The University grants Coach/Camp Director permission to use the University facilities and equipment stated in Attachment A during the Camp sessions for the sole purpose of operating the Camp Program. Coach accepts the facilities and equipment for the Camp in their current existing condition, assuming the risk of latent and patent defects, if any, and FSU shall not be required to make any

6

alterations, repairs, or improvements thereto. FSU provides the equipment and facilities and access thereto in an “as-is” conditions with no warranties of any kind. FSU shall not be liable to Coach/Camp Director for any other liability, damages or loss occasioned by Coach/Camp Director during the Camp session.

III. Coach/Camp’s Responsibilities

A. Coach/Camp Director shall program, manage, supervise and operate a camp program for _____________________________ (sport/name or type of program) for children between the age of____and____. During the conduct of the Camp, Coach/Camp Director shall have the sole responsibility for the supervision and control of the Camp, as well as all Camp activities including responsibility for any employees, agents, volunteers, guests and participants and their activities on the FSU campus. The Coach/Camp Director agrees to supervise camp personnel and participants in an effective manner throughout the entire duration of the Camp, observe all regulations and directives of the University and the FSU Camps and Clinics Manual with due regard to safety and appropriate behavior of the individuals and the good name of the University. Coach/Camp Director has a legal responsibility to inform participants of the private nature of the Camp. B. Coach/Camp Director agrees that he/she has read, understands and agrees to abide by the FSU Camps and Clinics Manual, which is specifically incorporated by reference into this Agreement. In case of a conflict between this Agreement and the FSU Camps and Clinics Manual, the Manual will take precedence. In addition, Coach/Camp Director agrees to abide by all requirements of NCAA Bylaw 13.13 in operating the camp. C. It is expressly understood and agreed that the use of personnel, facilities and equipment provided by FSU shall be in compliance with municipal, county, and state laws and regulations, and with the policies and regulations of The Florida State University Board of Trustees and The Florida State University, the same being subject to change as necessary without notice, except as required by law. Coach/Camp Director agrees to assume full responsibility for any minor children under his/her supervision while on the FSU premises. Further, Coach/Camp Director agrees that he/she will ensure that all persons associated with the Camp or interacting with minor children will have obtained Level 2 criminal background checks required by law prior to any association with the Camp or interaction with children attending the Camp. Coach/Camp Director further agrees that he/she will not permit anyone who has been convicted of a sexual offense to serve in an employment or volunteer capacity for the camp, or to serve in positions responsible for the direct or indirect supervision of minor children, or which may allow for unsupervised access to, or interaction with, minor children while they are attending the camp. Coach/Camp Director shall present evidence of compliance with the above requirements upon request of the Athletic Director or his designee. D. The Coach/Camp Director must annually provide FSU with evidence of incorporation by means of an authorized copy of certification prior to the start of Camp.

E. The Coach/Camp Director will make all space reservations and other on-campus arrangements for the use of facilities and equipment necessary to operate the Camp.

F. The Coach/Camp Director will provide FSU with the dates for upcoming camps, together with a list of the University facilities to be used.

7

G. Use of University Trademarks and Logos:

1. The Camp/Camp Director must provide a pre-production copy of the marketing brochure to the Athletic Department NCAA Compliance Office and the University Office of Trademark Licensing and Affinity Marketing. Both offices must approve the Camp brochure and promotional materials. Once a final brochure is printed, a copy must be sent to the Athletic Department and Compliance Office.

2. The Coach/Camp Director shall not order any merchandise or equipment, incur any indebtedness, enter into any undertaking, or make any commitment in the University’s name or purporting to be on the University’s behalf.

3. The Coach/Camp Director shall not use the name of the University and or University Logos in any manner in connection with its business affairs, except as specifically authorized in the Agreement or as approved by the University Office of Trademark Licensing and Affinity Marketing prior to such use.

H. Registration Fees and Financial Matters:

1. The Coach/Camp Director may collect fees and pay bills through a properly constituted corporate account.

2. The Coach may pay personnel employed to work in the camp, including the Camp Director.

3. Fees for the rental of University facilities, food and lodging, will be paid separately by the Coach/Camp Director to the appropriate invoicing department (i.e. the Campus Recreational Facilities Office) within 30 days after receipt of an invoice for these goods and services.

4. It is expressly agreed that Coach/Camp Director shall be solely responsible for the payment of all applicable federal, state, and local taxes and levies, of whatever nature, including but not limited to payroll, entertainment, and sales taxes associated with the operation of the camp described in this agreement and shall hold FSU harmless from any claims for any such taxes, fees, or levies. It is expressly agreed that this Agreement creates no joint venture between FSU and that Coach/Camp Director’s employees, agents, and representatives shall not, for any purpose or in any manner whatsoever, be deemed the agents, employees or representatives of FSU.

I. Records and Record Keeping: 1. The Coach/Camp Director must keep accurate participant lists.

2. The Coach/Camp Director must supply FSU with a final Camp roster to include names and addresses for all registered participants seven (7) days after the close of the last Camp. If the Camp consists of a series of sessions, over an extended period of months with a break greater than four (4) weeks to the beginning of the next Camp, Coach/Camp Director agrees to submit all final rosters for camps up to the four (4) week break.

8

3. The Coach/Camp Director must maintain accurate and comprehensive records on each and every accident or illness for a minimum of four (4) years from the date of the incident, so that the Coach/Camp Director will be able to respond to any problems or questions occurring after the camper returns home.

4. The Coach/Camp Director shall maintain records required by NCAA Bylaws, regulations, and policies for sports camps.

J. Ensure that all persons transporting campers in motor vehicles have a driver’s license check performed by the FSU Police Department. If the Camp will be using a 16(+) passenger vehicle, ensure that each operator has a valid Florida chauffeur’s driver’s license.

K. Liability Insurance

1. The Coach/Camp Director shall obtain General Liability Insurance in the amount of one million dollars ($1,000,000), accident insurance in the amount of ten thousand dollars ($10,000) per claim, and be covered for Worker’s Compensation and Automobile Liability in the amounts and coverages required by the State of Florida.

2. The Coach/Camp Director agrees to carry a minimum of one million dollars ($1,000,000) of public liability and property damage insurance to adequately protect the respective interests of itself and the University. The insurance policy shall name the University as an additional insured, and must include a contractual liability endorsement to indemnify FSU from any liability arising from or as a result of the operation of the Camp.

3. The Coach/Camp Director must select an insurer authorized and licensed to do business in the State of Florida, be acceptable to the University and have at least a B+ rating to issue all such policies. All policies will name the Florida State University and the Board of Trustees, their agents, employees, and representatives as additional insureds. The Coach/Camp Director shall deliver certificates evidencing such insurance coverages to the University upon execution of this Agreement. The Coach/Camp Director shall further furnish the University with current insurance certificates as policies are renewed during the term of the Agreement. The Coach/Camp Director shall notify the University in the event of any cancellation, termination, non-renewal or material change in insurance coverage, including but not limited to, any reduction in the coverage provided by the policy. Failure of the Coach/Camp Director to maintain required insurance coverages in effect is cause for immediate suspension of operations of the Camp and termination of the Agreement by the University. Each certificate of insurance shall contain a provision that the policies or policy cannot be canceled or modified without thirty (30) days written notice by the insurer to FSU.

4. All Insurance Certificates must be sent to the FSU Athletic Director or his designee for review.

L. Accident Insurance

1. All campers must be covered by accident insurance in order to participate in the Camp. The Coach/Camp Director acknowledges that the University also highly recommends that health/sickness insurance also be a requirement for participation in the Camp.

9

2. The Coach/Camp Director must maintain accurate and comprehensive records on each and every accident or illness for a minimum of four (4) years from the date of the incident, so that the contractor will be able to respond to any problems or questions occurring after the camper returns home. The Contractor must respond to all inquiries, in good faith, from the insurance company, parents and/or medical facility providing treatment to the affected camper.

3. In the event such accident/health coverage may not be obtained or the policy providing for such coverage is canceled, the Coach/Camp Director must notify FSU immediately. Failure of the Coach/Camp Director to maintain in effect the required insurance coverages is cause for immediate suspension of operations of the Camp and termination of the Agreement by the University.

M. Camp Staff:

1. All parties agree that employees of the University Athletic Department whose employment descriptions specify the performance of summer camp duties and summer camp-related activities are covered by the University’s regular general liability insurance, worker’s compensations insurance and automobile liability insurance, while acting within the scope of their University employment and duties.

2. All parties agree that employees of the University Athletic Department whose employment descriptions do not specify the performance of summer camp duties and summer camp-related activities and personnel who are paid by the Coach/Camp Director for their participation in the Camp are NOT covered by the University’s regular general liability insurance, worker’s compensations insurance and automobile liability insurance and must be insured by the Coach/Camp Director. IV. Affirmation of Independent Contractor Status

1. The Coach/Camp Director affirms that Camp is a separate and independent entity from the Florida State University Board of Trustees, the University, the FSU Athletics Department, and that in operating and managing the Camp, the Coach/Camp Director is not acting as an agent or employee of the other party, except as provided under the terms of this Agreement. Except as provided in this Agreement, for the duration of the Camp, none of the Camp’s officers, employees, or agents shall simultaneously act as officers, employees or agents for Florida State University. The Coach agrees that the Camp, the Camp Director, and the Camp Staff will not use University personnel or resources or conduct Camp business from their Florida State University Office, except as provided in this Agreement or as may be specifically permitted in writing by the FSU Athletic Director or his designee. Under no circumstances may any camp registration funds be sent to a Florida State University address. The Coach/Camp Director agrees to be familiar and abide by any Florida State University policy or Florida state law regarding conflicts of interest and to avoid any conduct that gives the appearance that the Camp is a part of The Florida State University. The Coach/Camp Director shall ensure that the Camp is operated in accordance with the applicable requirements of NCAA Bylaw 13.13, as well as such other NCAA and University regulations and policies as may be applicable.

2. If Coach’s or any FSU employee’s employment agreement with FSU specifies that operation and/or administrative support of the camp is part of the Coach’s/FSU Employee’s duties and responsibilities, then operation of the camp shall not be deemed outside employment for said Coach or FSU employee, and said Coach or FSU employee may receive additional compensation or bonus as provided in his/her employment contract and/or position description with the University for

10

the performance of said duties and responsibilities. An FSU Employee whose employment contract or position description does not include a duty or responsibility to provide support to a camp, then in order to provide support to a camp or be paid by the Camp, said employee must obtain approval of outside employment and must take annual leave in order to work for the Camp. Any payments to FSU employees providing services under an outside employment arrangement are subject to the University’s policies regarding outside employment, and said employees and Coaches/Camp Directors are individually responsible for providing the required reports. V. General Conditions

A. Discrimination: The signatories to this Agreement shall abide by all applicable federal and state laws and regulations prohibiting discrimination on the basis of sex, race, color, religion, national origin, age, disability, or marital status, in particular, the FSU Equal Opportunity and Non-Discrimination Statement, specifically incorporated into this Agreement by reference.

B. Governing Law: This Agreement shall be governed by and construed under the laws of the State of Florida. If any provision of the Agreement is unenforceable under applicable law, the remaining provisions shall continue in full force and effect.

C. Venue: The venue for any legal action arising under this Agreement shall be the Second Judicial Circuit Court in and for Leon County, Florida.

D. Public Records: The Coach/Camp Director shall allow access to all documents, papers, letters, camp records, or other material subject to the provision of Chapter 119, Florida Statutes, and made or received by the Coach/Camp Director in conjunction with this Agreement. The Coach/Camp Director’s refusal to permit public access hereto shall be grounds for allowing the University to unilaterally cancel this Agreement.

E. FSU Sexual Harassment Policy: Camp agrees to abide by and comply with all provisions of the FSU Sexual Harassment Policy in effect during the period of this Agreement. Any violation of the provisions of the FSU Sexual Harassment Policy by Camp shall be grounds for unilateral termination of this agreement, for cause, by FSU.

F. Assignability: Under no circumstances will Camp assign to a third party any rights or obligations of Camp under this agreement without the prior written consent of FSU.

G. Default: The failure of either party to comply with any provisions of this Agreement shall place that party in default. Prior to terminating this Agreement, the non-defaulting party shall notify the defaulting party in writing, stating specifically the provisions, alleged to give rise to the default. The defaulting party shall be entitled to thirty (30) days to cure the default. In the event the default is not timely cured, this Agreement may be terminated immediately by written notice. The failure of either party to exercise this right shall not be construed as a waiver to such right.

H. Audit: All records held by either party, pertaining to this Agreement between the University, its divisions, departments, institutes, and an internal and external entity are subject to audit by the University, as well as other audits that may be conducted by, but not limited to, the Auditor General and the NCAA.

11

I. Entirety of Agreement: This writing embodies the entire agreement and understanding between the parties hereto, and there are no other agreements or understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. No alteration, change or modification of the terms of this Agreement shall be valid unless made in writing and signed by both parties.

J. Indemnification: FSU and the Athletic Department may not indemnify any contractual party but may only be liable for injury or loss of property caused by the negligent or wrongful act or omission of its employees while acting within the scope of their employment, as established in and governed by section 768.28, Florida Statutes.

K. Termination: The State of Florida’s performance and obligation to pay under this contract/agreement is contingent upon an annual appropriation by the Legislature. VI. Notices: All notices required under the terms of this agreement shall be sent to the following.

Camp, Inc FSU/ATHLETICS DEPARTMENT: Coach Name Camp, Inc. Street Address Tallahassee, FL 32301 Phone: Fax: Email:

Name AD Representative Title of AD Representative 403 Stadium Drive, Room 107 Tallahassee, FL 32306 Phone: (850) 644- Fax: (850) 644-

VII. Certification: By signature below, The Florida State University official executing this contract/agreement certifies that he/she is authorized by The Florida State University Board of Trustees, or a legally appointed designee, to act for and on behalf of the agency head for The Florida State University, in signing the contract/agreement. ___________________________ (Name of Coach/Camp Director) _____________________Camp, Inc.

_________________________________ Randy Spetman, Director of Intercollegiate Athletics FSU Department of Athletics

Dates:__________________ Date:______________________

12

ATTACHMENT A – FACILITIES & EQUIPMENT

13

Section II

General Camp Information

14

Camps and Clinics Checklist All forms to be submitted to the Athletics Business Office.

Prior to the Camp/Clinic:

_____ Prior to printing, submit camp brochure proofs for Approval. _____ At least (30) days prior to the start of camp, submit proof of incorporation,

liability insurance, accident insurance, workers’ compensation, and automobile insurance.

_____ At least (3) weeks prior to the start of the camp, submit a list of ALL potential

camp staff, including social security numbers, for background checks. _____ At least (2) weeks prior to the start of the camp, submit the Student-Athlete

Camp Employee Request Form. _____ At least (2) weeks prior to the start of the camp, submit the Student-Athlete

Letter of Agreement. _____ At least (2) weeks prior to the start of the camp, submit the Free or Reduced

Admission Roster. _____ At least (2) weeks prior to the start of camp, submit the Outside Camp-Clinic

Form for any Florida State coaching member that wishes to be employed at a non-institutional privately owned camp or clinic.

*If there are any changes to the above forms at any point throughout the camps season, they should be noted on the appropriate form and resubmitted prior to the relevant camp season.

Following the Camp/Clinic Season:

_____ Within (2) weeks of the completion of the camp, submit the List of Prospective Student-Athletes in Attendance.

_____ Within (30) days of the completion of the camp, submit the High School, Prep

School or Two-Year College Coach Letter of Agreement for any high school, prep school or two-year college coach that was employed at the camp/clinic.

_____ Within (30) days of the completion of the camp, submit the Outside Summer

Camp/Clinic Verification Form for any Florida State coaching member that was employed at a non-institutional privately owned camp/clinic.

_____ Within (30) days of the completion of the camp, complete the Financial

Statement for Camp.

15

Camps and Clinics Requirements

Documentation for all of the requirements outlined below must be on file in the Athletics Business Office before the camp/clinic begins.

I. Incorporation

a. The Coach/Camp Director must annually provide FSU with evidence of incorporation by means of an authorized copy of certification prior to the start of Camp.

II. Background Checks

a. Coach/Camp Director agrees that he/she will ensure that all persons associated with the Camp or interacting with minor children will have obtained Level 2 criminal background checks required by law prior to any association with the Camp or interaction with children attending the Camp. This includes student-athletes, volunteers, scorekeepers, officials, etc. Any staff/volunteers who are SOLEY responsible for registration or office work will not be required to obtain a Level 2 background check. Background checks must be done annually for all camp staff who are not FSU employees – if there is a break between camps of 90+ days, camp staff must be rescreened. FSU employees will be required to have a background check every (5) years as long as they maintain continual employment with the University.

b. All camp employees, FSU and non-FSU employees, must complete a notarized Affidavit for Good Moral Character. The ORIGINAL must be on file in the Athletics Business Office prior to any association with the Camp or interaction with children attending the Camp.

c. All background checks will be routed through the Athletics Business and Human Resources Office. The Camp Director must provide a list of all potential camp candidates, including social security numbers, to the Business Office at least (3) weeks prior to the first camp via the Athletics SharePoint website.

d. No staff member or volunteer can work a camp until they are cleared through the Athletics Business Office.

e. Candidates can be fingerprinted by the FSUPD Tuesday – Friday from 1:00p – 3:00p. Out-of-town candidates can be printed by the Sheriff’s Office in their town; however we must know in advance of their decision to do so in order to route the appropriate information to the Sheriff’s Office.

f. Out-of-state candidates must be hard-card fingerprinted. These cards can be obtained from the Athletics Business Office, mailed to the candidate, and returned via mail from the candidate. These cards will then be turned into the Athletics Business Office. It is the Camp Director’s responsibility to ensure that out-of-state candidates receive their fingerprint cards – the Athletics Business Office will not mail them directly.

g. Cost of Service: i. FSU Employees through HR* - $40.25

ii. Non-FSU Employees through FSUPD - $27.25 iii. Non-FSU Employees through local Sheriff’s Dept - $27.25 + Sheriff’s Dept. Fee iv. Out-of-State Candidates - $38.25

h. Payment Process: i. At the end of your camp season you will be invoiced for all of the background

checks prepared for your sport – this includes FSU and non-FSU employees. Payments will be due within 30 days of receipt of invoice.

16

i. Florida Teachers i. Teachers in the State of Florida who have been printed under Chapter 1012

whose screening meets the criteria of Statute 409.1757 may provide a Clearance Letter from their school in lieu of obtaining a background check provided they have not been unemployed for more than 90 days afterwards and they have been screened within 5 years.

ii. Clearance Letters must be on letterhead and contain the following information: 1. Candidate's information (Name & Social Security Number) 2. When the screening was conducted 3. Level of screening conducted 4. Statute under which screening was conducted 5. If the hiring authority approved the background check 6. Confirmation that there has not been a break in service of more than 90

days since they were last screened 7. Confirmation that the candidate is in compliance with the 5 year cycle for

rescreening requirements.

III. Annual Leave a. FSU employees who are responsible for a significant amount of camp duties will have

these responsibilities explicitly stated in their position descriptions. b. FSU employees who do not have a significant amount of camp duties will have their

camp responsibilities listed in the “Other duties as assigned” section of their position descriptions.

c. Neither of the above referenced FSU employees will be required to take annual leave in order to work camps, since it is considered a part of their job description.

IV. Insurance a. The Coach/Camp Director shall obtain General Liability Insurance in the amount of one

million dollars ($1,000,000), accident insurance in the amount of ten thousand dollars ($10,000) per claim, and be covered for Worker’s Compensation and Automobile Liability in the amounts and coverages required by the State of Florida.

b. The Coach/Camp Director agrees to carry a minimum of one million dollars ($1,000,000)

of public liability and property damage insurance to adequately protect the respective interests of itself and the University. The insurance policy shall name the University and the Board of Trustees as an additional insured, and must include a contractual liability endorsement to indemnify FSU from any liability arising from or as a result of the operation of the Camp.

c. All campers must be covered by accident insurance in order to participate in the Camp. The Coach/Camp Director acknowledges that the University also highly recommends that health/sickness insurance also be a requirement for participation in the Camp.

** Employees of the University Athletics Department are covered by the University’s regular general liability insurance, workers’ compensations insurance and automobile liability insurance and must be insured by the Coach/Camp Director.

17

V. Camp Staff Payments a. Camp employees will be paid at the discretion of the camp owner b. All FSU employees’ camp payments MUST be routed through the Athletics Business

Office. Their camp payment will be processed through payroll and included in their bi-weekly paycheck. Camps can choose whether to pay the employer portion of the FICA taxes as part of the amount paid to the employee or be invoiced on top of the amount paid. FSU employees will be taxed at the supplemental pay rate for all camp payments. Due to the approval and processing time, it takes approximately 30 days for an employee to receive a camp payment from the time the check is received by the Athletics Business Office.

c. International student-athletes camp payments MUST be routed through the Athletics Business Office per their Visa requirements. If international student-athletes receive payments from any source other than the University it is a violation of their student visa status. While there are not FICA taxes assessed on international student-athlete payments, they will be taxed per their respective country’s tax laws. Due to the approval and processing time, it takes approximately 30 days for an international student-athlete to receive a camp payment from the time the check is received by the Athletics Business Office.

VI. Overhead Assessment

a. In lieu of charging per use for facility and office use, an overhead assessment will be charged to each camp which encompasses facility use, office use and a processing fee based on the length of the camp and the number of background checks processed throughout the year. If your camp is required to pay for facility space then facility use will not be factored into the assessment fee for the respective camp. Payments will be due within 30 days of receipt of invoice. Example: Camp length 9 days; Number of background checks 7 = $594 overhead assessment

b. Postage will continue to be charged based on actual use monthly.

VII. Use of Florida State University in Camp Name a. Florida State University cannot be used in the name of the camp, other than to say

“John Doe’s Camp AT Florida State University.” This includes web addresses for camps as well.

18

Section III

Highlighted NCAA

Camps/Clinics Topics

19

Camps and Clinics Printed Materials Printed materials for camps/clinics include, but are not limited to, brochures, advertisements, flyers, etc. Emails promoting the camp are also considered printed materials.

I. Advertisement Approval Procedures I. Camp/Clinic printed materials MUST BE APPROVED BEFORE THEY GO TO PRINT.

i. In order to obtain approval of all camp/clinic printed materials they must be printed “as is” to be mailed to prospective campers (a proof from the print shop is preferred).

II. If your printed materials contain any of the following they are NOT in compliance with NCAA

regulations: a. An improperly used commercial logo b. The name or picture of a current student-athlete who is not employed at

the camp (if the current student-athlete is employed at the camp their picture must be in the camp counselor section and used to identify them as a staff member)

c. The brochure is formatted as a poster

III. If approved a copy of the materials will be returned with the Compliance Office signature.

IV. If denied a copy of the materials with comments on changes needed for approval will be returned to the Coach. If materials are denied a new copy must be submitted with changes for approval.

V. Camp printed materials using school logos or trademarks must be approved by Rob Wilson

in the Communications Office.

YOU CANNOT SEND OUT (EITHER VIA US MAIL OR EMAIL) ANY CAMP/CLINIC PRINTED MATERIALS THAT DO NOT HAVE FINAL APPROVAL FROM THE COMPLIANCE OFFICE.

II. Advertisement Regulations

a. All advertisements must contain the verbiage, “Open to Any and All Entrants.” Please contact the Compliance Office for assistance on the best location for this statement in your advertisement.

b. Brochures i. Camp and Clinic Brochures are not restricted by content or design, except for

pictures of current student-athletes.

c. Camp and Clinic Brochures are restricted by size. i. Brochures are limited to a single two-sided sheet of paper, not to exceed 17” x

22” when opened in full. ii. Inserts are not permissible.

20

d. Pictures in Brochures i. Names and pictures of current student-athletes may only appear in a camp or

clinic brochure for the purpose of identifying the student-athlete as a staff member of the camp or clinic.

ii. Pictures and names of current student-athletes may only be located in a designated camp counselor section.

iii. There are no regulations governing the pictures of other individuals, including former student-athletes, outside coaches, etc., in any portion of the brochure.

e. Other Permissible Items That May Be Included in a Camp or Clinic Brochure i. Team and University Information.

ii. Program accomplishments, including ACC and NCAA Championships. iii. Camp Staff accomplishments, including coaching records, awards and team

accomplishments during a coach’s reign. iv. General information about Florida State University, including reproduced

articles or information about the academic or athletic programs at the University.

v. Information about Tallahassee.

f. All Other Advertisements (Websites, radio ads, billboards, tv commercials, etc…) Must Be Approved By the Compliance Office as well.

III. Location of Advertisements a. Recruiting Publications (Other than a High School or Two Year College Game Program)

i. It is permissible only if placed in a periodical that includes a camp directory meeting the following requirements:

1. Includes multiple listings of summer camps on each page (i.e., at least two summer camp advertisements of the same size must appear on each page).

2. The size of the advertisement does not exceed one-half page and the formats of all advertisements are identical.

b. Game Programs i. It is permissible to place an ad in FSU game programs.

ii. It is permissible to place an ad in a game program of a professional organization. iii. It is NOT permissible to place an ad in a high school or two-year college game

program. c. Newspaper

i. It is permissible to place an ad in the sports section of a commercial newspaper. d. High Schools and Two-Year Colleges

i. It is impermissible to advertise in a high school or two-year college game program.

ii. It is impermissible to advertise the camp or clinic on a billboard located at a high school.

e. Camp Posters i. It is impermissible to create and distribute a summer camp poster to

prospective student-athletes or high school coaches. f. Internet

21

i. It is permissible to advertise on a recruiting publication’s web site, provided the format of such advertisements are identical to the hard copy and the web site camp directory includes multiple listings of summer camps and clinics.

ii. The half-page size restriction applicable to advertisements in printed publications is not applicable to advertisements placed on the internet.

iii. It is permissible to create a website dedicated solely to your Camps and Clinics. All websites must be approved by the Compliance Office before “going live” and should then be reviewed on a yearly basis when you change your camp dates.

22

FREE OR REDUCED ADMISSION/ EMPLOYMENT OF PROSPECTS

Per NCAA Bylaw 13.12.1.5.1, Employment of Prospects/No Free or Reduced Admission Privileges, a member institution, members of its staff or representatives of its athletics interests shall not employ or give free or reduced admission privileges to a prospective student-athlete who is an athletics award winner or any individual being recruited by the institution per Bylaw 13.02.12.1.

I. Free Admission to Athletics Department Staff Member’s Children a. It is permissible for an institution to have a policy that permits free admission only to

the children of athletics department staff members to attend the institution’s camps or clinics. This is not applicable to grandchildren or extended family members.

II. Group Discounts

a. A member institution’s camp or clinic may offer group discounts to coaches and athletes, provided those discounts are available on an equal basis with documented standards to all who wish to take advantage of them.

III. Prorating Camp Costs

a. It is permissible for a camp director, at his/her discretion, to prorate fees for campers that are unable to attend the entire camp. Costs must be determined by the amount of actual participation in camp activities during the camper’s attendance, and documentation must exist to confirm these figures.

IV. Employment of Prospects at Summer Camp

a. A prospective student-athlete who is an athletics award winner or any individual being recruited by the institution per Bylaw 13.02.12.1 may not be employed (either on a salaried or volunteer basis) at that institution’s sports camp/clinic.

V. Four-Year College Transfer Employed in Institution’s Summer Camp

a. A four-year college student who has received written permission per NCAA Bylaw 13.1.1.3 to discuss transferring with another NCAA institution is considered a senior prospect pursuant to NCAA recruiting regulations. Thus, he or she may not be employed at any Division I institution’s summer camp (either on a salaried or volunteer basis) if he or she is being recruited by that institution or if he or she was a was a high school, preparatory school or two-year college athletics award winner.

VI. Prospective Student-Athlete as Volunteer Worker at Member Institution’s Camp a. A prospective student-athlete may not serve as a volunteer worker at a member

institution’s camp, even if he/she is willing to pay the cost of attending the camp in order to work as a volunteer, inasmuch as the intent of the bylaw is to preclude a high school athletics award winner from serving in any work-related capacity at a member institution’s summer camp.

VII. Employment of a Prospect’s/Student-Athlete’s Relative a. It is not permissible for an institution to provide certain benefits and arrangements to

relatives or friends of prospects or student-athletes. This includes, but is not limited to, employment at an institution’s summer camp or clinic [NCAA Bylaw 13.2.1 and 16.02.3].

23

Any possible exceptions to this, based on a history of employment, must be pre-approved by the Compliance Office.

VIII. Free or Reduced Admissions a. Per NCAA rules, it is permissible for camps to provide free/reduced admission to non-

prospect aged children at their discretion. However, once a child reaches prospect age (enters into the ninth grade), he/she cannot receive free or reduced admission to camp if he/she is either being recruited by the institution or is a high school athletics award winner (i.e., has earned a varsity letter at the high school level).

b. The only exception to this is if the camp has a policy of allowing children of athletic department or institutional staff members to attend camp at a reduced cost. This is permissible even for children of prospect age, provided the reduction is available for all who qualify to receive it.

c. Prior to providing free or reduced admission to any prospect-aged camper, the coach should contact the Compliance Office. All situations are unique and should be approved prior to offering the fee reduction to the prospect.

See the NCAA materials below for the actual legislation governing this issue.

13.12.1.5.1 General Rule An institution, members of its staff or representatives of its athletics interests shall not employ or give free or reduced admission privileges to a prospective student-athlete who is an athletics award winner or any individual being recruited by the institution per Bylaw 13.02.12.11 Interpretations Discounts for Camps or Clinics (I) Date Issued: Aug 27, 2009 Type: Official Item Ref: 1 Interpretation: The committee determined that an institution may offer discounted admissions to its camps and clinics based on objective criteria unrelated to athletics abilities (e.g., registration prior to a specific date, online registration, attendance at multiple sessions), provided such discounts are published and available on an equal basis to all who qualify. [References: NCAA Bylaws 13.12.1.5 (employment of prospective student-athletes/no free or reduced admission privileges) and 13.12.1.5.1 (general rule); staff interpretation (10/29/03, Item Ref: 3); staff interpretation (6/2/89, Item Ref: h); and staff interpretation (8/26/09, Item Ref: 1), which has been archived] Free or Reduced Admissions Privileges (I) Date Issued: Mar 22, 1989 Type: Staff Item Ref: c Interpretation: Confirmed that the provisions of Bylaw 13.12.1.5.1 (no free or reduced admission privileges) relating to reduced admissions privileges to an institution's summer camp would not apply to a prospective student who neither is a high school athletics award winner nor has been recruited by the member institution, regardless of the fact that the individual has started classes for the ninth grade.

24

ATTENDANCE RESTRICTIONS/RECRUITING ACTIVITIES The following information will help to clarify the regulations concerning prospect’s attendance at camp and restrictions related to recruiting activities taking place at camp:

I. Sending Camp Invitations to Prospective Student-Athletes a. An institution is not precluded from inviting particular prospective student-athletes to

its camp, provided the institution legitimately advertises the camp and makes it open to all entrants limited only by number, age, grade level, or gender.

II. Awards to Prospects

a. Prospects may receive awards at a member institution’s sports camp or clinic with the understanding that the cost of such awards is included in the admissions fees charged for participants in the camp or clinic.

III. Senior Prospect Prohibition for Canadian 12th Graders in Camps

a. A 12th grade Canadian high school student is considered to be a “senior prospect” for purposes of sports camp and clinic regulations, even though he or she may continue secondary education through grade 13.

IV. Recruiting Calendar Exceptions a. The interaction during sports camps and clinics between prospects and those coaches

employed by the camp or clinic is not subject to the recruiting calendar restrictions. However, other coaches wishing to attend the camp as observers must comply with appropriate recruiting contact and evaluation periods

V. Institutional Staff Member Employed at Camp/Clinic – Recruiting Activities

a. An institutional staff member employed at any camp or clinic is prohibited from recruiting any prospect during the time period which the camp or clinic is conducted (from the time the prospect reports to the camp or clinic until the end of all camp activities). The prohibition against recruiting includes extending verbal or written offers of financial aid to any prospect during his or her attendance at the camp or clinic.

b. An institution’s coaching staff member employed at its camp is not permitted to work exclusively with certain prospective student-athletes, inasmuch as such selective tutelage would constitute a special arrangement for the prospective student-athletes.

VI. Recruiting Presentation at Institution’s Sports Camps and Clinics a. Institutional staff members are prohibited from giving recruiting presentations in

conjunction with their institutional camps or clinics [Staff 4/5/89, Item I]. It would be permissible to show the sport’s highlight video during camp, provided it meets Bylaw 13.4.2.1 and has been approved by the Compliance Office.

VII. Student-Athletes Participating in Camp Activities

a. Due to playing season regulations, student-athletes are not permitted to participate in organized activities (e.g., games, drills) during an institution’s camp. If their participation is for instructional purposes, it must be clear that they are demonstrating (i.e., coaches stopping play and explaining techniques). It is permissible for student-

25

athletes to participate in “pick-up games” with campers after camp hours, provided these games are not organized, directed or viewed by the coaching staff.

26

MISCELLANEOUS CAMP REGULATIONS

I. Attendance a. A camp or clinic shall be open to any and all entrants limited only by number, age,

grade level and/or gender. b. Senior prospects may attend. c. Football Only: Senior prospects may attend, but cannot participate in any physical

activities.

II. Prospective Student-Athletes a. Staff members and representatives of our athletics interests may not employ or give

free or reduced admission to a high school (starting in 9th grade), prep school or two-year college athletics award winner.

b. A student-athlete may not operate a concession to sell items unless the student-athlete is employed by the institution at a reasonable rate to perform such services for the camp.

c. Prospects may receive awards from the camp as long as the cost of such awards is included in the admission fee.

d. An institution may employ its student-athletes in camps under certain specified conditions:

i. The duties performed by the student-athlete must be of a general supervisory character and any coaching or officiating assignments cannot be more than one-half of the student-athlete’s work time.

ii. Compensation must be commensurate with the going rate for camp counselors of like teaching ability and experience.

iii. A student-athlete who only lectures or demonstrates at a camp/clinic may not receive compensation for his or her appearance at the camp/clinic.

iv. The student-athlete shall not participate in organized practice activities other than during the institution’s playing season in the sport.

v. The Compliance Coordinator must give prior approval of the student-athlete’s employment arrangement.

III. Employment a. In sports other than football, there is no limit on the number of student-athletes

who may be involved in the same camp at an institution. b. A student-athlete may receive actual travel expenses (including lodging and meals

in transit and prepaid plane tickets or cash advances) only if such travel expenses are paid and procedures for reimbursement of expenses are used for all employees of the camp. Credit cards may not be provided to a student-athlete to pay such an expense.

c. In the case where all employees do not receive travel expenses, a cash advance based on anticipated earnings may be provided to a student-athlete only if such advances do not exceed the estimated actual and necessary cost of travel or the student-athlete’s estimated employment earnings, whichever is less, and such a benefit is available to all camp employees.

d. An institution may employ a high school, prep school or two-year college coach at its camp, provided it meets the following conditions:

27

i. The compensation should be commensurate with similar fees paid to other individuals of like teaching ability and camp experience.

ii. The coach is not paid on the basis of the value the coach may have for the employer because of the coach’s reputation or contact with prospects.

iii. The coach may not be compensated based on the number of campers the coach sends to camp.

iv. The coach completes and signs the High School, Preparatory School or Two-Year College Coach Letter of Agreement.

IV. Other Institutional Camps/Clinics and Private Camps a. During any time of the year, employment of coaches and student-athletes at other

institutional sports camps and/or private camps must receive prior approval by the Compliance Office. Any coach working at a non-institutional privately owned camp or clinic must complete the Outside Summer Camp/Clinic Verification Form and submit it to the Compliance Office for approval.

b. Coaches Clinics and developmental clinics must also be approved by the Compliance Office.

28

Section IV

NCAA Regulations &

Interpretations

29

ACC REGULATIONS AND INTERPRETATIONS

I. Football Camps a. Football coaching staffs may not conduct, attend, or be involved with any football

camps/clinics, including camps/clinics for non-prospect aged individuals, during the months of June and July or any calendar week (Sunday through Saturday) that includes days of those months off their institution’s campus. However coaches may evaluate at such camps/clinics during the spring football evaluation period per NCAA regulations. Coaches may attend coaching clinics off their institution’s campus at any time only when there are no prospective student-athlete’s enrolled in the clinic. On-field graduate assistant coaches are permitted to work one off-campus camp per year (institutions are not permitted to provide expenses to work the camp) for the advancement of their coaching career. This rule does not apply to non-coaching staff members. Waivers may be granted by the Commissioner when warranted. (Adopted: October 2005; Revised: April 2007; Editorial Revision: 2010)

NCAA REGULATIONS AND INTERPRETATIONS

II. Institutional Sports Camps and Clinics [13.12.1] a. Definition. An institution’s sports camp or instructional clinic shall be any camp or clinic

owned by a member institution or an employee of the member institution’s athletic department, either on or off its campus and, for Division I only, in which prospective student-athletes participate. [13.12.1.1] i. Definition of Prospective Student-Athlete – Men’s Basketball

1. In men’s basketball, for purposes of Bylaw 13.12, the phrase “prospective student-athlete” shall include any individual who has started classes for the seventh grade. [13.12.1.1.1]

2. Definition of Recruited Prospective Student-Athlete – Men’s Basketball. [13.12.1.1.1.1] A. In men's basketball, for purposes of applying Bylaw 13.12, a recruited

prospective student-athlete is a prospective student-athlete who has been recruited pursuant to the definition of recruiting in Bylaw 13.02.12 or the definition of a recruited prospective student-athlete pursuant to Bylaw 13.02.12.1. In addition, a men's basketball prospective student-athlete is considered a recruited prospective student-athlete if any of the following conditions have occurred: I. The prospective student-athlete's attendance at any institutional camp

or clinic has been solicited by the institution (or a representative of the institution's athletics interests);

II. The institution has provided any recruiting materials to the prospective student-athlete;

III. An institutional coaching staff member has had any recruiting contact [including in-person or electronic contact (e.g., telephone calls, video conference, electronic correspondence)] with the prospective student-athlete (including contact initiated by the prospective student-athlete);

30

IV. The prospective student-athlete has received a verbal offer of athletically related financial aid from the institution; or

V. The prospective student-athlete has verbally committed to attend the institution.

ii. Definition of owned or operated: 1. In order to be considered an owner of an institution’s sports camp or

instructional clinic, the individual must be at least a majority owner (51 percent of the camp or clinic).

2. In order to be considered an operator of an institution’s sports camp or instructional clinic, an individual must be personally and directly responsible for the management and operation of the camp or clinic. [Former NCAA Interpretations Committee (IC) 02/01/90, Item No. 12]

b. Purposes of Camps or Clinics. An institution’s sports camp or clinic is one that:

i. Places special emphasis on a particular sport or sports and provides specialized instruction, practice or competition;

ii. Involves activities designed to improved overall skills and general knowledge in the sport; or

iii. Offers a diversified experience without emphasis on instruction, practice or competition in any particular sport. [13.12.1.1.2]

c. Location Restriction – Basketball and Football i. In basketball, an institution's camp or clinic shall be conducted on the institution's

campus or within a 100-mile radius of the institution's campus. In football, an institution's camp or clinic shall be conducted on the institution's campus, within the state in which the institution is located or, if outside the state, within a 50-mile radius of the institution's campus. (Revised: 4/29/10; for men's basketball camps, a contract signed before 9/17/08 may be honored; for women's basketball camps, a contract signed before 9/16/09 may be honored) [13.12.1.2]

d. Attendance Restriction. A member institution’s sports camp or clinic shall be open to any and all entrants (limited only by number, age, grade level, or gender). [13.12.1.3] i. Senior Prospect Prohibition in Division I Football. In football, a “senior prospective

student-athlete” shall not be permitted to enroll, participate, or be employed at any such sports camp or clinic. [13.12.1.3.1] 1. Senior Prospective Student-Athlete Defined: A “senior prospective student-

athlete” is a prospective student-athlete who is eligible for admission to a member institution or who has started classes for the senior year of high school. A preparatory school or two-year college student is considered to be a “senior prospective student-athlete” for purposes of this legislation. [13.12.1.3.1.1]

ii. Sending Camp Invitations to Prospective Student-Athletes. An institution would not be precluded from inviting particular prospective student-athletes to its camp, provided the institution legitimately advertises the camp, making it open to all entrants limited only by number and age; further, an institution’s coaching staff member employed in such a camp would be precluded from working exclusively with certain prospective student-athletes, inasmuch as such selective tutelage would constitute a special arrangement for the prospective student-athletes. [staff 08/19/88, item f]

31

e. Recruiting Calendar Exceptions. The interaction during sports camps and sports clinics

between prospects and those coaches employed by the camp or clinic is not subject to the recruiting calendar restrictions. However, an institutional staff member employed at any camp or clinic (e.g., counselor, director) is prohibited from recruiting any prospect during the time period that the camp or clinic is conducted (i.e., from the time the prospect reports to the camp or clinic until the conclusion of all camp activities). The prohibition against recruiting includes extending verbal or written offers of financial aid to any prospect during his or her attendance at the camp or clinic. Other coaches wishing to attend the camp as observers must comply with appropriate recruiting contact and evaluation periods. In addition, institutional camps or clinics may not be conducted during a dead period. [13.12.1.3] i. Exception – Recruiting Conversations During Camps and Clinics – Men’s Basketball It

is permissible for an institution’s men’s basketball coaches to engage in recruiting conversations with prospective student-athletes during the institution’s men’s basketball camps or clinics. [13.12.1.4.1]

f. Time Periods for Conduction Institutional Camps and Clinics i. Sports Other Than Football and Basketball. An institution’s camp or clinic in sports

other than football and basketball may be conducted at any time except during a dead period.

ii. Basketball. An institution’s basketball camp or clinic shall be conducted during the months of June, July and August. [13.12.1.1.4]

iii. Football. In bowl subdivision football, an institution's football camp or clinic may be conducted only during two periods of 15 consecutive days in the months of June and July or any calendar week (Sunday through Saturday) that includes days of those months (e.g., May 28-June 3). The dates of the two 15-day periods must be on file in the office of the athletics director. In championship subdivision football, an institution's camp or clinic may be conducted only during the months of June, July and August or any calendar week (Sunday through Saturday) that includes days of those months (e.g., May 28-June 3). Unless such activities for football and basketball meet the provisions regarding developmental clinics as indicated below. [13.12.1.1.3] 1. Noninstitutional Fundamental Skills Camp/Clinic. An institution’s athletic

department personnel may serve in any capacity at a noninstitutional camp or clinic conducted under the following conditions: [13.12.2.3.8] A. The camp or clinic is designed to develop fundamental skills in a sport

(rather than to refine the abilities of skilled participants in the sport); B. The camp or clinic is open to the general public (except for restrictions in

age or number of participants); C. The camp or clinic is conducted primarily for educational purposes and do

not include material benefits for the participants (e.g., awards, prizes, merchandise gifts);

D. Clinic participants do not receive a recruiting presentation; and E. Clinic participants reside in the state in which the host institution is located

or within 100 miles of the host institution.

32

Note: The 100-mile radius would not preclude a member institution’s coach from serving as a guest lecturer at another member institution’s developmental camp. [staff 04/21/89, item c]

g. Educational Session – Division I Basketball. An institution’s sports camp or instructional clinic in the sport of Division I men’s and women’s basketball must include an educational session presented in person or in a video format detailing NCAA initial eligibility standards and regulations related to gambling, agents and drug use to all camp and/or clinic participants. [13.12.1.7]

h. No Employment of Prospects / No Free or Reduced Admission Privileges [13.12.1.6]. i. An institution, members of its staff or representatives of its athletics interests shall

not employ or give free or reduced admission privileges to a prospective student-athlete who is an athletics award winner or any individual being recruited by the institution per Bylaw 13.02.12.1. An institution may offer discounted admission to its camps and clinics based on objective criteria unrelated to athletics abilities (e.g., registration prior to a specific date, online registration, attendance at multiple sessions, group discounts), provided such discounts are published and available on an equal basis to all who qualify. [13.12.1.6.1]

ii. Additional Interpretations. 1. Discounts for Camps or Clinics. An institution may offer discounted admissions

to its camps and clinics based on objective criteria unrelated to athletics abilities (e.g., registration prior to a specific date, online registration, attendance at multiple sessions), provided such discounts are published and available on an equal basis to all who qualify. [official 08/27/09, item 1]

2. Prospective Student-Athlete as Volunteer Worker at Member Institution’s Camp. A prospective student-athlete may not serve as a volunteer worker at an institution’s camp, even if the prospect is willing to pay the cost of attending the camp in order to work as a volunteer; inasmuch as the intent of 13.12.1.5.1 is to preclude a high-school athletics award winner form serving in any work-related capacity at an institution’s camp. [staff 06/09/89, item c]

3. Free Admission to Institutional Staff Member’s Children. In regard to an institutional policy that permits children of institutional staff members (not limited to the athletics department) to be employed or receive free admission to attend the institution’s summer sports camps; it was determined that such an arrangement would not be precluded even if the staff member’s child is a high school athletics award winner. [staff 06/07/89, item b]

4. Free or Reduced Admission Privileges. It is permissible for an institution to provide free or reduced admission to attend the institution’s camp/clinic to individuals who are not in high-school, prep-school or two-year college athletics awards winner and who are not being recruited by the institution to participate in its intercollegiate athletics program. The provision of reduced-admission privileges to selected individuals who are not athletics award winners is not considered an offer or inducement; however, such individuals, even those below the ninth grade, who receive such privileges would be considered prospective student-athletes. [staff, 04/06/94, item a]

33

5. Group Discounts. A member institution’s camp or clinic may offer group discounts to coaches and athletes, provided those discounts are available on an equal basis with documented standards to all who wish to take advantage of them. [staff 06/02/89, item h]

6. Prospect Employed by Organization that Provides Services to Institution’s Camp. A prospect (who is an athletics award winner) who has completed his or her senior year in high school may be employed by a noninstitutional organization that provides services (e.g., concession services, dining services) to an institution’s basketball camp, provided the noninstitutional organization (as opposed to the institution) is responsible for the employment of the prospect. Any compensation provided to the prospect for such employment must be for work actually performed at a rate commensurate with the going rate in that locality for similar services. [staff 10/06/94, item 3]

iii. Payment of Expenses. A representative of an institution’s athletics interests may not pay a prospect’s expenses to attend a member institution’s sports camp or clinic. [13.12.1.6.2] 1. Outside Organization Providing Free Admission to Summer Basketball Camps.

An outside amateur sports organization not associated with a member institution (e.g., Boys Club, YMCA) may establish a program to provide underprivileged children with free or reduced admission to private camps or to member institution’s camps, provided in the case of a member institution’s camp, the camp conducts organized competition, and the recipients are not high-school, prep school, or two-year college athletics award winners or have not been recruited by the institution. Such an organization also may provide prospects with actual and necessary expenses to attend a private camp, provided the camp conducts organized competition. [staff 03/16/90]

2. Conference Providing Free Admission to Summer Basketball Camps. A conference may not provide free admission to an institution’s summer camp when the conference holds a raffle that is open to the general public and publicized through local newspapers, provided the winner of the raffle is not a high-school, preparatory school or two-year college athletics award winner or has not been recruited by the institution. [staff 02/14/90, item b]

3. Payment of Expenses. A private summer camp’s management, as opposed to a member institution or its athletics representatives, may pay the expenses of prospective student-athletes to attend its summer sports, camp, provided the camp provides organized competition for its participants. [IC 04/13/87, Item No. 20]

4. Corporate-Sponsored Institutional Camp. A member institution would not be permitted to cosponsor a summer basketball camp that is underwritten by a corporation for the purpose of permitting outstanding prospective student-athletes to attend the camp at a reduced admission rate, inasmuch as such an arrangement would constitute an unfair recruiting advantage. [Former NCAA Administrative Committee 06/02/83, Item No 1-y]

5. Professional Team Providing Expenses to Camp/Clinic Participants. It is permissible for a professional team or organization to provide financial donations and assist in the selection of participants (based in part on athletics ability) to attend a private camp/clinic (unrelated to a professional tryout) conducted on a member institution’s campus under the following conditions:

34

A. The camp/clinic is part of a community outreach program not designed to evaluate the abilities of the participants.

B. The camp/clinic is conducted for individuals who have not started classes for the ninth grade.

C. The institution or any of its athletics department staff members are not involved in the conduct of the camp/clinic or in the selection of participants to attend the camp/clinic.

D. Camp/clinic participants do not receive in excess of actual and necessary expenses to attend the camp/clinic. [IC 01/20/94, Item No. 1]

i. Concession Arrangement [13.12.1.6.3].

i. Prospective Student-Athlete. An institution may not permit or arrange for a prospect, at the prospect’s own expense, to operate a concession to sell items related to, or associated with, the institution’s camp. [13.12.1.6.3.1]

ii. Enrolled Student-Athlete. A student-athlete, at the student-athlete’s own expense, may not operate a concession to sell items related to or associated with his or her institution’s camp to campers or others in attendance because such arrangement would be considered an extra benefit. However, the institution may employ the student-athlete at a reasonable rate to perform such services for the camp. [13.12.1.6.3.2]

j. Awards. Prospects may receive awards from an institution’s sports camp or clinic, with

the understanding that the cost of such awards is included in the admissions fees charges for participants in the camp or clinic. [13.12.1.6.4]

k. Publicizing Institutionally Sponsored Summer Camps. A member institution’s summer

camp may use a student-athlete’s name, picture and institutional affiliation only in the camp counselor section in its summer camp brochure to identify the student-athlete as a staff member. However, a student-athlete’s name or picture may not be used in any other way to directly advertise or promote the camp. [12.5.1.6] i. Camp Brochure Containing Pictures of Student-Athletes. A student-athlete with

eligibility remaining who is employed in an institutional or privately owned camp may be identified by name and/or picture in the camp brochure only in a designated camp counselor section. [Official 04/17/02, Item No. 1]

ii. Institutional Summer Camp Advertisement on Billboard at High School Stadium. An institution may not advertise its summer camp or clinic on a billboard located at a high school stadium. [Staff 05/28/09, Item c]

III. Privately Owned Camps a. Definition. A privately owned camp or clinic is any camp or clinic that is not owned or

operated by a member institution or an employee of the member institution’s athletics department. Privately owned camps or clinics may be held at any location.

b. Camp/Clinic Providing Recruiting or Scouting Service. No athletics department staff member may be employed (either on a salaried or a volunteer basis) in any capacity (e.g., site director, trainer) by a camp or clinic established, sponsored or conducted by an individual or organization that provides recruiting or scouting services concerning prospective student-athletes. This provision does not prohibit an athletics department

35

staff member from participating in an officiating camp where participants officiate, but are not otherwise involved in, a scouting services camp. [13.12.2.3.1 and IC 02/19/96, Item No. 1]

c. Noninstitutional Privately Owned Camps/Clinics – Basketball In basketball, an

institution’s coach or noncoaching staff member with responsibilities specific to basketball may be employed only at his or her institution’s camps or clinics. Participation in such camps or clinics is limited ot the months of June, July and August or any calendar week (Sunday through Saturday) that includes days of those months. It is not permissible for a basketball coach or noncoaching staff member with responsibilities specific to basketball to be employed at other institutional camps or clinics or at noninstitutional privately owned camps or clinics. [13.12.2.3.2]

d. Noninstitutional, Privately Owned Camps/Clinics – FBS Football In bowl subdivision

football, an institution's coach or noncoaching staff member with responsibilities specific to football may be employed (either on a salaried or volunteer basis) in any capacity (e.g., counselor, guest lecturer, consultant) in a noninstitutional, privately owned camp or clinic at any location, provided the camp or clinic is operated in accordance with restrictions applicable to an institutional camp or clinic (e.g., open to any and all entrants, no free or reduced admission to or employment of athletics award winners). However, employment in such a camp or clinic is limited to two periods of 15 consecutive days in the months of June and July or any calendar week (Sunday through Saturday) that includes days of those months (e.g., May 28-June 3). The dates of the two 15-day periods must be on file in the office of the athletics director. [13.12.2.3.3]

e. Institutional/Noninstitutional, Privately Owned Camps/Clinics – Women’s Volleyball In

women's volleyball, an institution's coach or noncoaching staff member with responsibilities specific to women's volleyball may serve in any capacity (e.g., counselor, guest lecturer, consultant) in a noninstitutional, privately owned camp or clinic, provided the camp or clinic is operated in accordance with restrictions applicable to an institutional camp or clinic (e.g., open to any and all entrants, no free or reduced admission to or employment of athletics award winners). However, it is not permissible for a women's volleyball coach or noncoaching staff member with responsibilities specific to women's volleyball to be employed (either on salaried or a volunteer basis) in an institutional camp or clinic or a noninstitutional, privately owned camp or clinic that is conducted off the institution's campus during a quiet period. [13.12.2.3.5]

f. Other Noninstitutional Privately Owned Camps/Clinics – Sports Other Than Basketball, Football & Women’s Volleyball. In sports other than basketball, football and women's volleyball, an institution's athletics department personnel may serve in any capacity (e.g., counselor, guest lecturer, consultant) in a noninstitutional, privately owned camp or clinic, provided the camp or clinic is operated in accordance with restrictions applicable to institutional camps (e.g., open to any and all entrants, no free or reduced admission to or employment of athletics award winners). Participation in such camps or clinics is not subject to the location restriction in Bylaw 13.12.1.2. [13.12.2.3.6]

36

g. Publicizing Privately Owned Camp. A privately owned summer camp may use a student-athlete’s name, picture and institutional affiliation only in the camp counselor section in its summer camp brochure to identify the student-athlete as a staff member. However, a student-athlete’s name or picture may not be used in any other way to directly advertise or promote the camp. [12.5.1.6]

h. Quotations and Pictures Used to Promote a Camp. An institution’s coaching staff

member may not promote a noninstitutional camp or clinic by permitting the use of his or her quotations and/or pictures in the camp or clinic brochure, unless that coaching staff member is employed by the camp. [11.3.2.6]

i. Interpretations. i. Coach Involved in Privately Owned Camp Not Open to General Public. Athletics

department personnel may not serve in any capacity (e.g., guest lecturer, consultant) in a privately owned camp, clinic or coaching school that is not open to the general public (e.g., invitation only) or that gives free or reduced admission privileges to a high school, preparatory school or two-year college athletics award winner. [staff 10/29/97, item c]

ii. Coach Identifying Prospects for Private Camp. An institution’s coach, upon request from the sponsor of a private camp, may identify a list of potential prospects to attend the camp (in which prospects attend on an invitation-only basis), provided the opportunity for identification of prospects is made available to all coaches and no coach is involved in selecting any prospects who will attend the camp. Under such circumstances, the sponsor of the camp must inform the prospects who will attend the camp that the selection process is not based on the recommendation of any specific coach. [IC 10/22/92, Item No. 3]

j. Payment of Expenses. It is not permissible for a representative of an institution’s

athletics interests to pay a prospect’s expenses to attend a privately owned sports camp, clinic or coaching school. [13.12.1.6.2]

IV. Employment of Student-Athletes at Camp or Clinic [13.12.2]

a. General Rule for All Sports. [13.12.2.1] i. General Rule. A student-athlete who is employed in any sports camp or clinic must

meet the following requirements: A. The student-athlete must perform duties that are of a general supervisory

character in addition to any coaching or officiating assignments. [13.12.2.1(a)] B. Compensation provided to the student-athlete shall be commensurate with the

going rate for camp or clinic counselors of like teaching ability and camp or clinic experience and may not be paid on the basis of the value that the student-athlete may have for the employer because of the athletics reputation or fame the student-athlete has achieved. It is not permissible to establish varying levels of compensation for a student-athlete employed in a sports camp or clinic based on the level of athletics skill of the student-athlete. [13.12.2.1(b)]

C. A student-athlete who only lectures or demonstrates at a camp or clinic may not receive compensation for his or her appearance at the camp or clinic. [13.12.2.1c)]

37

D. Compensation provided to a student-athlete for employment in a summer camp. An institution that conducts a summer camp or clinic must compensate a student-athlete from the summer camp or clinic’s general account and not from a coach’s personal account. [staff 10/02/91, item e]

E. Student-athlete employed at a privately owned camp associated with a scouting service. A student-athlete would not be precluded from being employed at a privately owned camp associated with a scouting service. [staff 08/05/88, item f]

F. Student-athlete employed at professional team’s youth camp during the summer. It is not permissible for a student-athlete to receive compensation form a professional sports organization or team for employment at the professional team’s youth camp during the summer. However, it is permissible to work on a volunteer basis, without compensation, at the professional team’s youth camp during the summer. [staff 05/06/94, item b]

G. Student-athletes serving as demonstrators in sports camp or clinic. It is not permissible to assemble members of an institution’s athletics team with remaining eligibility for demonstration purposes only in conjunction with a sports camp or clinic that occurs outside the playing season in the student-athletes’ sports. [staff 04/05/96, item a]

ii. Student-Athlete Conducting Own Camp/Clinic. A student-athlete with remaining eligibility is not permitted to conduct his or her own camp or clinic. [13.12.2.1.1]

iii. Provision of Travel Expenses to All Employees. A student-athlete may receive actual travel expenses (including lodging and meals in transit and prepaid plane tickets or cash advances) only if such travel expenses are paid and procedures for reimbursement of expenses are used for all employees of the camp or clinic. Credit cards may not be provided to a student-athlete to pay such expenses. [12.13.2.1.2]

iv. Cash Advances Based on Anticipated Earnings. In the case where all employees do not receive travel expenses, a cash advance based on anticipated earnings may be provided to a student-athlete only if such advance does not exceed the estimated actual and necessary cost of travel or the student-athlete’s estimated employment earnings, whichever is less, and such a benefit is available to all camp employees. [13.12.2.1.3]

v. Transportation From Coach or Representative of Athletics Interests. Actual transportation form an institution’s coach or representative of its athletics interests may be provided to a student-athlete only if travel expenses are paid for all employees of the camp and clinic. [13.12.2.1.4]

b. Division I Football. In Division I football, a member institution (or an employee of its

athletics department) may not employ members of its football squad as counselors in camps or clinics except as provided in 13.12.2.1.6. i. Employment in Specialized Camp – Student-Athlete’s Institution. In Division I

football, no member of an institution’s football squad who has eligibility remaining may be employed or otherwise participate in that institution’s football camp. [13.12.2.1.6.1]

ii. Employment in Specialized Camp -- Other Than Student-Athlete Institution. In Division I football, a member of an institution’s football squad who has eligibility

38

remaining may be employed in any camp that specializes in the sport of football, other than his own institution’s camp, provided not more than one football student-athlete from any Division I institution is employed. [13.12.2.1.6.2]

iii. Employment in Diversified Sports Camp. In Division I football, a member of an institution’s football squad who has eligibility remaining may be employed as a counselor in any diversified camp, including a diversified camp conducted by the student-athlete’s own institution, provided not more than one member with eligibility remaining of the previous year’s football squad of any one Division I institution is employed. [13.12.2.1.6.3]

iv. Student-Athletes Serving as Demonstrators in Sports Camp or Clinic – Football. In football, it is not permissible to assemble members of an institution’s team with remaining eligibility for demonstration purposes only in conjunction with a sports camp or clinic that occurs outside the playing season. [Staff 08/18/08, Item c]

c. Sports Other Than Football. i. Employment in Own Institution’s Camp or Clinic. In sports other than Division I FBS

football, a member institution may employ its student-athletes as counselors in camps or clinics, provided the student-athletes do not participate in organized practice activities other than during the institution’s playing season in the sport (see Bylaw 17.1.1).

ii. Student-Athletes Serving as Demonstrators in Sports Camp or Clinic. In sports other than football, it is permissible to assemble members of an institution’s athletics team with remaining eligibility for demonstration purposes in conjunction with a sports camp or clinic that occurs outside the playing season in the student-athletes’ sport only if the demonstration is included within the weekly hour limitations outside of the playing season and meets the limitations set forth in the skill instruction legislation. [Staff 08/18/08, Item c]

IV. High School, Preparatory School or Two-Year College Coaches [13.12.2.2] a. Divisions I, II and III – General Rule. A member institution (or employees of its athletics

department) may employ a high school, preparatory school or two-year college coach at its camp or clinic, provided: i. The coach receives compensation that is commensurate with the going rate for

camp counselors of like teaching ability and camp experience; and ii. The coach is not paid on the basis or the value the coach may have for the employer

because of the coach’s reputation or contact with prospective student-athletes.

b. Prohibited Compensation. A member institution may not compensate or reimburse a high school, preparatory school or two-year college coach based on the number of campers the coach sends to the camp. [13.12.2.2.1]

c. Employment as a Speaker in an Institutional Camp or Clinic – Basketball. An institution shall not employ (either on a salaried or a volunteer basis) a speaker in any basketball camp or clinic (including a coaches clinic or a camp or clinic involving nonprospects) who is involved in coaching prospective student-athletes or is associated with a prospective student-athlete as a result of the prospective student-athlete’s participation in basketball. Such an individual may be employed as a camp counselor, but may not perform speaking duties other than those normally associated with camp counselor duties (e.g. skill instruction). [13.12.2.2.2.]

39

NCAA Bylaw Interpretations

Sports Camp or Clinic that Bears the Name of an Institution or Athletics Department Staff Member

Date Published: February 26, 2010 Type: Staff Interpretation Item: Ref: a The academic and membership affairs staff determined that a camp or clinic in which a prospective student-athletes participate and that bears the name of a member institution or a current athletics dearptment staff member (e.g., coach) is considered to be an institutional camp or clinic. [References: NCAA Division I Bylaw 13.12.1.1 (definition of institutional camp or clinic) and official interpretation (02/01/90, Item No. 12)]

Camps/Clinics -- Ownership by Multiple Institutions (I/II/III)

Date Issued: Feb 11, 2010 Type: Staff Interpretation Item Ref: a

Interpretation: The academic and membership affairs staff confirmed that a camp or clinic is considered an institutional camp or clinic if an institution or multiple institutions is a majority owner (e.g., 51 percent). Further, the camp or clinic is considered an institutional camp or clinic for all institutions with any percentage of ownership (e.g., Institution A owns 40 percent and Institution B owns 25 percent, total ownership equals 65 percent and the camp or clinic is considered an institutional camp or clinic for both institutions). [References: NCAA Division I Bylaws 13.12.1.1 (definition) and 13.12.2.3.3 (noninstitutional privately owned camps/clinics -- sports other than basketball and football); Division II Bylaws 13.12.1.1 (definition) and 13.12.2.3.3 (other noninstitutional privately owned camps/clinics); Division III Bylaws 13.12.1.1 (definition) and 13.12.4 (privately owned camp); and official interpretation (2/1/90, Item No. 12)]

Men’s Basketball Recruiting Issues (I)

Date Issued: Nov 04, 2009 Type: Official Item Ref: 1

Interpretation: The NCAA Division I Board of Directors used its authority set forth in NCAA Constitution 5.4.1.1 to issue the following interpretations related to men's basketball: The definition of an "individual associated with a prospect" is any person who maintains (or directs others to maintain) contact with the prospective student-athlete, the prospective student-athlete's relatives or legal guardians, or coaches at any point during the prospective student-athlete's participation in basketball, and whose contact is directly or indirectly related to the prospective student-athlete's: (a) athletic skills and abilities; or (b) recruitment by or enrollment in an NCAA institution. This definition includes, but is

40

not limited to, parents, legal guardians, handlers, personal trainers and coaches. An individual who meets the definition of an individual associated with a prospect retains that status during the enrollment of that prospect at that institution. It is not permissible for an institution or men's basketball staff member to employ (i.e., volunteer or paid) an individual associated with a recruited prospective student-athlete at the institution's or men's basketball staff member's camp or clinic. It is not permissible for an institutional or men's basketball staff member's basketball camp to offer a different participation, registration procedure, fee structure, advertisement and/or logistical experience (e.g., lodging, meals, transportation or awards/mementos) than the other men's/boys' basketball camps operated by the institution or men's basketball staff. It is not permissible for an institution or a men's basketball staff member to provide money to a nonprofit foundation that expends funds for the benefit of a nonscholastic team, prospective student-athlete(s) or an individual associated with a prospective student-athlete. A violation would occur even if the foundation provides funding to or services for both prospective student-athletes and individuals younger than prospect age. It is not permissible for an institution or a men's basketball staff member to provide a consulting fee to an individual associated with a prospective student-athlete or to a consulting firm in which an individual associated with a prospective student-athlete has a proprietary or financial interest. It is not permissible for a men's basketball staff member to place a telephone call to a 1-900 number connected to a prospect or an individual associated with a prospect. It is not permissible for a men's basketball staff member or a representative of the institution's athletics interests to be involved in any way in the operation or planning of a men's basketball nonscholastic event on its campus. [Note: Contracts signed by boosters before October 29, 2009, may be honored.] [References: Bylaws 13.2.1 (general regulation), 13.11.1 (prohibited activities), 13.12.1.1 (definition), 13.12.2.2 (high school, preparatory-school, two-year college coaches or other individuals involved with prospective student-athletes) and 13.15.1 (prohibited expenses); and official interpretation (8/6/87, Item No. 10), which has been archived.]

Discounts for Camps or Clinics (I)

Date Issued: Aug 27, 2009 Type: Official Item Ref: 1

Interpretation: The committee determined that an institution may offer discounted admissions to its camps and clinics based on objective criteria unrelated to athletics abilities (e.g., registration prior to a specific date, online registration, attendance at multiple sessions), provided such discounts are published and available on an equal basis to all who qualify. [References: NCAA Bylaws 13.12.1.5 (employment of prospective student-athletes/no free or reduced admission privileges) and 13.12.1.5.1 (general rule); staff interpretation (10/29/03, Item Ref: 3); staff interpretation (6/2/89, Item Ref: h); and staff interpretation (8/26/09, Item Ref: 1), which has been archived]

41

Institutional Summer Camp Advertisement on Billboard at High School Stadium (I)

Date Issued: May 28, 2009 Type: Staff Interpretation Item Ref: c

Interpretation: The academic and membership affairs staff determined that an institution may not advertise its summer camp or clinic on a billboard located at a high school stadium. [Reference: Division I Bylaws 13.4.4.1 (recruiting advertisements) and 13.4.4.1.2 (summer camp advertisements) and a staff interpretation (3/11/92, item d), which has been archived]

Student-Athletes Serving as Demonstrators in Sports Camp or Clinic (I)

Date Issued: Aug 18, 2008 Type: Staff Interpretation Item Ref: c

Interpretation: The membership services staff determined that in sports other than football it is permissible to assemble members of an institution's athletics team with remaining eligibility for demonstration purposes in conjunction with a sports camp or clinic that occurs outside the playing season in the student-athletes' sport only if the demonstration is included within the weekly hour limitations outside of the playing season and meets the limitations set forth in the skill instruction legislation. Further, the membership services staff determined that in football, it is not permissible to assemble members of an institution's team with remaining eligibility for demonstration purposes only in conjunction with a sports camp or clinic that occurs outside the playing season. [References: NCAA Bylaws 13.12.2.1 (student-athletes); 17.1.1.1 (playing season -- athletically related activities); 17.1.6.2 (weekly hour limitations -- outside the playing season); 17.1.6.2.2 (skill instruction -- sports other than baseball and football); 17.1.6.2.3 (skill instruction -- baseball) and staff interpretation (4/5/96, item a) which has been archived]

Evaluations at and Hosting of Noninstitutional Football Camps/Clinics (I)

Date Issued: Apr 04, 2007 Type: Official Item Ref: 4

Interpretation: The committee determined that an authorized institutional staff member (e.g., coach) may evaluate at noninstitutional instructional camps that do not include agility, flexibility, speed or strength testing. Further, these instructional camps may be hosted or conducted on a member institution's campus. [References: Bylaws 13.1.2.3-(a) (institutional staff members - off-campus contacts), 13.11.1.5 (tryout events), 13.1.8.9.4 (scholastic and nonscholastic activities -- football), and staff interpretation (10/25/06, item 1) which has been archived]

42

Employment of Basketball Student Managers at Camps and Clinics (I)

Date Issued: Jul 13, 2005 Type: Official Item Ref: 1

Interpretation: The committee determined that student managers who are full-time students and have responsibilities specific to basketball may be employed at institutional or noninstitutional camps or clinics other than their own institution’s camps or clinics. [References: NCAA Bylaw 13.13.2.3.1 (institutional/noninstitutional privately owned camps/clinics -- basketball)]

Free or Reduced Camp Admission for Children of Institutional Staff Members and Camp Coaches; Camp Employment for Children of Institutional Staff Members (I/II/III)

Date Issued: Oct 29, 2003 Type: Staff Interpretation Item Ref: 3

Interpretation: The membership services staff confirmed that it is permissible for an institution to have an institutional policy or athletics department policy that permits the children of institutional staff members or athletics department staff members to be employed or receive free or reduced admission to the institution’s camps or clinics regardless of whether the staff member’s child is a high-school, preparatory-school or two-year college athletics award winner. Further, the membership services staff confirmed that it is permissible for an institution to provide free or reduced admission to its camp or clinic to the child of a coach who is an instructor in the camp or clinic (who is not an athletics department staff member at the institution hosting the camp or clinic), provided the opportunity is available to children of all coaches instructing in the camp or clinic. [References: NCAA Division I Bylaws 13.13.1.5 (employment of prospects/no free reduced admission) and 13.13.1.5.1 (general rule); Division II Bylaws 13.13.1.5 (employment of prospects/no free reduced admission) and 13.13.1.5.1 (prospective student-athlete); Division III Bylaw 13.13.1.4 (employment of prospects/no free reduced admission) and November 17, 1993, official interpretation, Item No. 5, October 14, 1998, staff confirmation, item 32 and June 7, 1989, staff interpretation, item b, which have been archived].

Student-Athlete Employment in Noninstitutional Camps.

Date Issued: Oct 02, 2002 Type: Official Item Ref: 2

43

Interpretation: The provisions of Bylaw 13.13.2.1.5 do not apply to a student-athlete's employment in noninstitutional camps or clinics. The subcommittee recommended that the NCAA Division I Academics/Eligibility/Compliance Cabinet Subcommittee on Recruiting review this issue to determine if it wishes to propose legislation to address the issue. [References: Bylaw 13.13.2.1.5 (employment in own institution's camp or clinic – sports other than football) and 12/09/94 staff interpretation, item c]

See Also: 12/9/94 Staff Interp., item c

Camp Brochure Containing Pictures of Student-Athletes

Date Issued: Apr 17, 2002 Type: Official Item Ref: 1

Interpretation: A student-athlete with eligibility remaining who is employed in an institutional or privately owned camp may be identified by name and/or picture in the camp brochure only in a designated camp counselor section. [Reference: NCAA Bylaw 12.5.1.7 (summer camps)]

Summer Camp Advertisements on the Internet (I)

Date Issued: Apr 19, 2000 Type: Official Item Ref: 1

Interpretation: Summer Camp Advertisements on the Internet. (I) An institution may advertise its camp and clinic on a recruiting publication's Web site provided the format of such advertisements is identical and the Web site camp directory includes multiple listings of summer camps. The subcommittee noted that the half-page size restriction applicable to advertisements in printed publications is not applicable to advertisements placed on the Internet. [Reference: NCAA Bylaw 13.4.5.1.2 (summer camp advertisements)]

Employment of Prospect at Summer Camps

Date Issued: Jun 04, 1997 Type: Staff Interpretation Item Ref: b

44

Interpretation: Employment of Prospect at Summer Camps: The legislative services staff confirmed that, in Division I, a prospective student-athlete who was a high-school, preparatory-school or two-year college award winner or who is being recruited by that institution may not be employed (either on a salaried or volunteer basis) at that institution's sports camp/clinic. Further, in Divisions II and III, an individual who has started classes for the ninth grade may not be employed (either on a salaried or volunteer basis) at that institution's sports camp/clinic. [Note: This minute replaces staff minute 06/09/89, item c, which has been archived.] [References: 13.13.1.5.1 (employment of prospect -- Division I); 13.13.1.5.2 (employment of prospect -- Divisions II and III); 13.02.10 (prospective student-athlete); and Official interpretation, 05/19/88, item 1]

See Also: Official 05/19/88, item 1

Sports Medicine Clinic for Prospects

Date Issued: May 28, 1993 Type: Staff Interpretation Item Ref: a

Interpretation: Sports medicine clinic for prospects: Prospects may attend a sports medicine clinic or seminar sponsored by a member institution's athletic trainer that offers information on injury prevention and rehabilitation, and allows participation in clinical activities (i.e., use of rehabilitation equipment), provided the clinic is open to any and all entrants (as opposed to only prospective student-athletes), and is conducted solely for educational purposes and not designed to measure the athletics ability or skill of prospects. [References: NCAA Bylaws 13.12.1 (prohibited activities); 13.12.1.5 (tryout camps); 13.12.2.6.1 (during campus visit), and 08/16/90 Interpretations Committee minutes, Item No. 1]

Senior Prospect Prohibition for Canadian 12th Graders in Camps

Date Issued: Apr 23, 1993 Type: Staff Interpretation Item Ref: b

Interpretation: Senior Prospect Prohibition for Canadian 12th Graders in Camps: A 12th-grade Canadian high-school student is considered to be a "senior prospect" for purposes of 13.13 (sports camps and clinics) even though he or she may continue secondary education through grade 13. [References: 13.13.1.2 (senior prospect prohibition)]

45

Corporation or Business Organization Sponsoring Summer Basketball Camps or Summer Basketball Leagues

Date Issued: Mar 11, 1993 Type: Official Item Ref: 2

Interpretation: Corporation or business organization (a part of which provides agency services to student-athletes) sponsoring summer basketball camps or summer basketball leagues. A corporation or business organization (e.g., Nike) that includes as one of its services the marketing of student-athletes' athletics ability or reputation may sponsor a summer basketball league (or a team participating in the league) without jeopardizing the eligibility of the participants in the league (or participants on the team), provided the division of the corporation or business associated with representation of student-athletes is not involved in any way with the league (or team). [References: 12.1.2-(l) (forms of pay), 12.3.1.2 (benefits from prospective agents), 16.12.2.6 (athletics equipment) and IC 2/28/91, Item No. 4-(b)]

Institution Loaning Equipment to Prospects During Summer Camp

Date Issued: Jan 29, 1993 Type: Staff Interpretation Item Ref: a

Interpretation: Institution Loaning Equipment to Prospects During Summer Camp: An institution may loan athletics equipment (e.g., football helmet, softball bat) to prospective student-athletes who are attending the institution's summer camp, provided the equipment is necessary for participation in camp activities and is available to all prospects attending the camp. [References: NCAA Bylaws 13.16.1.5.1 (athletics equipment); 16.12.1.6 (summer use of athletics equipment); 13.13.1.1 (sports camps and clinics) and 13.2.2 (offers and inducements)]

Coach Investing in a Privately Owned Camp

Date Issued: Jul 29, 1992 Type: Staff Interpretation Item Ref: b

Interpretation: Coach Investing in a Privately Owned Camp: An athletics department staff member may invest in a privately owned camp as part owner (i.e., less than 51 percent); recommended that the issue of institutional staff members owning portions of privately owned camps be reviewed by the NCAA Recruiting Committee. [References: Bylaw 13.13.2.3.1]

46

Generic Recruiting Presentation at Camps/Clinics

Date Issued: Jul 17, 1992 Type: Staff Interpretation Item Ref: b

Interpretation: Generic Recruiting Presentation at Camps/Clinics: An institutional staff member (in sports other than Division I football and basketball) employed in a private or institutional sports camp or clinic may make a general presentation regarding the recruiting process, provided the staff member does not make any reference to his or her institution and does not make a presentation designed to recruit prospects in attendance. The staff noted that it would not be permissible to show institutional game films in this situation. [References: 13.13 (sports camps and clinics); 13.1.3 (recruiting calendars); 90/11/16 staff minutes, Item 1-b]

Member institution Owning or Operating a Camp or Clinic

Date Issued: Jul 24, 1991 Type: Staff Interpretation Item Ref: e

Interpretation: Member Institution Owning or Operating a Sports Camp or Clinic: Reviewed Bylaw 13.13.1 (institution's sports camps and clinics) and 90/02/01 NCAA Interpretations Committee minutes, Item No. 12, in regard to a situation in which an outside group utilizes a member institution's facilities for a private camp and pursuant to the rental agreement, donates a percentage of the campers' admissions fees to the member institution's athletics department (e.g., women's basketball program); determined that if the percentage from the admissions fees represents more than 50 percent of the profits of the camp, the camp must be considered to be owned by the member institution and would not be considered a privately owned camp.

Employment of Prospect in Developmental Clinic

Date Issued: Aug 22, 1990 Type: Official Item Ref: 1

Interpretation: Camps/clinics

1. Prospective student-athletes employed at an institution's developmental clinic. Reviewed the provisions of Bylaws 13.12.3.1, 13.13.1.2 and 13.13.1.5, and determined that a senior prospective student-athlete, or a high school, preparatory school or two-year college athletics award winner (or, in Division II or III, any individual who has started classes for the ninth grade) may not be employed in a

47

member institution's developmental clinic; recommended that the Legislative Review Committee incorporate this interpretation in the NCAA Manual.

Men's Basketball Coaches Working at Women's Basketball Camps

Date Issued: Jun 07, 1990 Type: Official Item Ref: 6

Interpretation: Sports camps and clinics

I 6. Men's basketball coaches working at women's basketball camps. Reviewed the provisions of 1990 Convention Proposal No. 126 and a previous committee interpretation (reference: Item No. 12 of the minutes of the committee's February 1, 1990, meeting), and agreed that a member institution's men's basketball coach would be precluded from participating in any noninstitutional women's basketball camp.

See Also: 1990 Convention Proposal No. 126

Outside Organization Providing Free Admission to Summer Basketball Camps

Date Issued: Mar 16, 1990 Type: Staff Interpretation Item Ref: a

Interpretation: Outside Organization Providing Free Admission to Summer Basketball Camps: Reviewed Bylaw 13.12.1.6.1 (no free or reduced admission privileges), 87/05/07 Legislation and Interpretations Committee minutes, Item No. 1, and 87/11/25 staff minutes, Item No. 1-(d), in regard to an outside organization (not associated with a member institution) that wishes to establish a program to provide underprivileged boys, ages 12-16, with free admissions to either a member institution's camp or a private camp; determined that such an arrangement would not be precluded, provided the organization is associated with an outside amateur sports organization (e.g., Boys Club, YMCA). Under such circumstances, an outside amateur sports organization may provide prospective student-athletes with actual and necessary expenses to attend a private summer basketball camp, provided the camp conducts organized competition; further, agreed that the organization would also be permitted to provide free or reduced admissions to a member institution's summer camp, provided the camp conducts organized competition, and the recipients are not high school, preparatory school or two-year college athletics award winners or have not been recruited by the institution per 1990 NCAA Convention Proposal No. 104.

48

See Also: 1990 Convention Proposal No. 104

Conference Providing Free Admission to Summer Basketball Camps

Date Issued: Feb 14, 1990 Type: Staff Interpretation Item Ref: b

Interpretation: Conference Providing Free Admission to Summer Basketball Camps: Reviewed Bylaw 12.5.2.3.3. (promotional contests), Bylaw 13.15 (precollege expenses), Bylaw 13.12.1.6 (no free or reduced admission privileges), and 3/30/88 staff minutes, Item No. 1-(c), in regard to a member conference that wishes to pub- licize its postseason tournament by holding a raffle publicized through local newspapers that is open to the general public, noting that the prize to be given away is a free admission to a member institution's summer basketball camp; determined that such an arrangement would not preclude a conference from providing free admission privileges to an institution's summer camp, provided the winner of the raffle is not a high school, preparatory school or two-year college athletics award winner or has not been recruited by the institution per 1990 Convention Proposal No. 104.

See Also: 1990 Convention Proposal No. 104

Definition of Institution's Sports Camp or Instructional Clinic

Date Issued: Feb 01, 1990 Type: Official Item Ref: 12

Interpretation: Sports camps and clinics

12. Definition of institution's sports camp or instructional clinic: Re- viewed 1990 Convention Proposal Nos. 126 and 128, and determined the following:

a. In order to be considered an owner of an institution's sports camp or instructional clinic, the individual must be at least a majority owner (51 percent of the camp or clinic).

b. In order to be considered an operator of an institution's sports camp or instructional clinic, an individual must be personally and directly responsible for the management and operation of the camp or clinic.

49

See Also: 1990 Convention Proposal No. 126 1990 Convention Proposal No. 128

Institution's summer camp's advertisements in professional program

Date Issued: Nov 10, 1989 Type: Staff Interpretation Item Ref: d

Interpretation: Institution's Summer Camp's Advertisements in Professional Program: Reviewed Bylaw 12.01.2 (line of demarcation) and determined that a member institution would not be precluded from placing advertisements for its summer camps in game programs of a professional sports organization (e.g., Major Indoor Lacrosse).

Expenses for Speaking Engagements During the Season

Date Issued: Nov 01, 1989 Type: Staff Interpretation Item Ref: d

Interpretation: Expenses for Camps/Clinics During the Season: Reviewed Bylaw 12.5.1 (promotional activities) and Bylaw 17.19.5 (out-of-season practice) in regard to a member institution's volleyball coach who wishes to provide expenses for his or her student-athletes to participate in a clinic for demonstration purposes at a site in the state during the permissible playing and practice season; determined that such an arrangement would not be precluded; noted however, that this situation would not be permissible outside the permissible 26-week playing season, inasmuch as it would constitute out-of-season practice.

Group Discounts to Camps or Clinics

Date Issued: Jun 02, 1989 Type: Staff Interpretation Item Ref: h

Interpretation: Group Discounts to Camps or Clinics: Reviewed Bylaw 13.12.2.2.3 (prohibited compensation), Bylaw 13.12.1.6 (free or reduced admission) and 02/18/87 staff minutes, Item No. 3, and confirmed that a member institution's camp or clinic may offer group discounts to coaches and athletes, provided those discounts are available on an equal basis with documented standards to all who wish to take advantage of them.

50

Coach as Guest Lecturer at Developmental Clinic

Date Issued: Apr 21, 1989 Type: Staff Interpretation Item Ref: c

Interpretation: Coach as Guest Lecturer at Developmental Clinic: Reviewed Bylaw 13.11.3.1-(f) [tryout exceptions] and determined that the 100-mile radius would not preclude a member institution's coach from serving as a guest lecturer at another member institution's developmental camp; noted further, that the definition of sports camps and clinics per Bylaw 12.13.1 does not apply to developmental clinics per Bylaw 13.11.3.1.

Recruiting Presentation at Institution's Sports Camps and Clinics

Date Issued: Apr 05, 1989 Type: Staff Interpretation Item Ref: i

Interpretation: Recruiting Presentation at Institution's Sports Camps and Clinics: Extended the principle outlined in Bylaw 13.11.3.1-(e) to all institutional sports camps or clinics (Bylaw 13.12) to prohibit institutional staff members from giving recruiting presentations (including showing recruiting videos) in conjunction with such camps.

Professional Tryout Held on an Institution's Campus

Date Issued: Mar 16, 1989 Type: Official Item Ref: 5

Interpretation: Tryouts -- camps and clinics

5. Professional tryout held on an institution's campus. Agreed that the provisions of Bylaws 13.02.8, 13.11.1, 13.11.3.1.3 and 13.12.1 and a previous committee interpretation (LIC 88-15.3) would preclude a professional baseball team from using an institution's facilities for a tryout camp in which prospective student-athletes participate if the institution's coaching staff or athletics representatives are involved in the arrangements for the camp.

Sending camp Invitations to Prospective Student-Athletes

Date Issued: Aug 19, 1988

51

Type: Staff Interpretation Item Ref: f

Interpretation: Sending Camp Invitations to Prospective Student-Athletes: Determined that Bylaw 1-7-(b) [member institutions' camps must be open to any and all entrants] would not preclude an institution from inviting particular prospective student-athletes to its camp provided the institution legitimately advertises the camp, making it open to all entrants limited only by number and age; noted further, that Bylaw 1-1-(b) [recruiting inducements] would preclude an institution's coaching staff member employed in such a camp from working exclusively with certain prospective student-athletes, inasmuch as such selective tutelage would constitute a special arrangement for the prospective student-athletes.

Admission Price for Camps and Clinics

Date Issued: Aug 17, 1988 Type: Staff Interpretation Item Ref: i

Interpretation: Admission Price for Camps and Clinics: Determined that Bylaw 1-1-(b) [recruiting inducements], Bylaw 1-7 (sports camps, coaching schools and clinics) and Case No. 186 (improper inducements -- benefits for coaches) would not require an institution to charge an admission price for either a coaches' clinic or prospective student-athletes' camp, coaching school or clinic, provided the free admission is available to all participants and the provisions of 4/22/88 staff interpretation, Item (e) [mementos to high school coaches and prospective student-athletes participating in camps or clinics] are met; noted further, that Bylaw 1-1-(b) would preclude an institution from providing the benefit of a meal at no cost to coaches and prospective student-athletes attending such a free admission camp or clinic.

Student-Athletes Employed at a Privately Owned Camp Associated with a Scouting Service

Date Issued: Aug 05, 1988 Type: Staff Interpretation Item Ref: f

Interpretation: Student-Athletes Employed at a Privately-Owned Camp Associated with a

Scouting Service: Determined that Bylaw 1-7-(h) [sports camps, coaching schools and clinics] and Case No. 219 (summer camps) would not preclude a student-athlete from being employed at a privately-owned camp associated with a scouting service.

52

Definition of High-School or Junior College Athletics Award Winner

Date Issued: Jun 22, 1988 Type: Staff Interpretation Item Ref: g

Interpretation: Definition of High School or Junior College Athletics Award Winner: Determined that for purposes of Bylaw 1-7-(d) [institutional camps or clinics], a high school or junior college athletics award winner is considered to be any high school or junior college letter winner as determined by the prospective student-athlete's educational institution.

Advertising Summer Camps in Institutional Game Program

Date Issued: Jan 15, 1986 Type: Official Item Ref: f

Interpretation: Proposal No. 111 had been withdrawn inasmuch as the interpretation for which a review had been requested was not a Council interpretation. The Council then had adopted an interpretation specifying that an institution is permitted to purchase or otherwise place an advertisement for a summer camp in a periodical that lists camps in a directory style, with all such advertisements of the same size and format. It was noted that such an advertisement also would be permissible in the institution's own game programs inasmuch as this interpretation only treats advertising in publications that deal with recruiting.

(1) It was VOTED.

"That the interpretation be affirmed and reported in The NCAA News."

See Also: 1986 Convention Proposal No. 111

53

Section V

Forms

(All forms will be provided electronically for completion)