Welcome!

Spring 2020

“The only disability is when people cannot see human potential.”

Debra Ruh, founder TecAccess and AXSChat

Florida Online Journals Publishers Round Table Spring 2020

Featured Journal: The Journal of Civic Information David Cuillier, Frank LoMonte, & Rachael Jones, Editorial team

Summary Report of Florida Online Journals Survey, 2019Suzanne Stapleton, Chelsea Johnston, & Perry Collins, UF Libraries

Getting Started with Accessibility: PDFs and Beyond…Ariel Gunn, UF Center for Instructional Technology & Training

Featured Journal

Building a BaseGetting Manuscripts in the Door

David Cuillier, editor

cuillier@arizona.edu

Social Exchange Theory(Blau, 1964)

1. Increase rewards2. Decrease costs3. Build trust

Increase Rewards

Ask for help or advice

Increase Rewards

Make it interesting

Increase Rewards

Provide tangible rewards

Increase Rewards

Show others are doing it (peer pressure)

Increase Rewards

Show respect

Decrease Costs

Avoid inconvenience

Decrease Costs

Short and easy: personal attention

Increase Trust

Legitimate authority

Decrease Costs

Advance token of appreciation

David Cuillier cuillier@arizona.edu

@DavidCuillier

Your Success Tips?

Journal Publishing Survey 2019 Summary of Results

• Assess & Improve publishing program

• Identify Current & Anticipated Practices• Special focus on Diversity,

Equity & Inclusion

• 2 Sections:• Self-assessment

• External assessmentHow do we stack up?

Self-Assessment Survey available at https://ufdc.ufl.edu/IR00011131/00001

Current & Future Practices

• Use OJS to • host archives

• accept & manage submissions

• conduct peer review

• Formats: • Current: original research & reviews as text

and images.

• Future formats will include audio-visual and hyperlinks to external content

Image: get directly down CC BY NC

• Success: • Wide range of metrics to measure journal

success• Satisfaction with journal usage

• Transparent • Copyright & Licensing policies• Publishing Fees (if any)• Peer Review Process

Demonstrated Commitment to DEI & Accessibility

In practice:

• Gold Open Access

• Multi-lingual Content

Ideas:

• Create a diverse editorial board

• Actively seek out underrepresented authors & reviewers

• Provide mentoring

• Write constructive reviews

• Use double blind review

“Establish and follow checklists and rubrics to mitigate the effects of implicit bias when making editorial & publishing decisions. Solicit and provide support for contributions from underrepresented or marginalized scholars. Identify opportunities to facilitate inclusion.”

Recommendations• Increase Indexing:

• ISSN, DOAJ, discipline aggregators

• Let your readers know where journal content is available – this may increase your submissions!

• Improve Transparency• Editorial Board affiliations

• Publishing Ethics – how will alleged misconduct be handled?

• DEI & AccessibilityContact Chelsea Johnston to Schedule a Meeting

for your Journal

LibGuide for Journal Publishing

https://guides.uflib.ufl.edu/floridaoj

Accessibility in Journal Publishing

Getting Started with

Accessibility: PDFs

(and beyond…!)

Ariel Gunn

UFIT Center for Instructional Technology and Training

Who am I?

• Instructional Designer for UFIT since 2017

• Still learning about accessibility

• Limited publishing experience!

What We’ll Cover

1. Universal design approach to meet diverse

user needs

2. Five tips for creating accessible material

3. Features of an accessible PDF

4. Demo of accessibility check and read aloud in

Adobe

Universal Design

Creating equitable access to

material for diverse users

Who is your audience?

• No “typical” reader• Age, expert vs novice, environment, access, ability

• Visual impairment magnifier

• Blind screen reader

• Physical impairment keyboard navigation

• Dyslexia or other cognitive disability ability to

customize font or background color

How can diverse needs be met?

• Take a universal design approach• Equitable design suitable for audience with diverse abilities

• Flexible and customizable

• Designed with assistive technologies in mind

Five Quick Tips

for

Accessibility

Minimizing barriers, one document

at a time!

Designing Accessible Documents

1. Describe images

2. Choose color carefully

3. Make text readable

4. Apply structure to your text

5. Provide flexibility in format

Tip# 1: Describe images

Ways to Describe Images

• Describe image in written text

• Summarize content

• Highlight important/relevant

details

• Insert alternative (alt) text

• Critical for those who use screen readers

• Easy to add!

Writing Good Alt Text

• WebAIM Recommendations

• Be accurate and equivalent

• Be succinct (but consider context)

• Avoid redundancy

• Avoid the phrases "image of ..." or "graphic of ..." to describe the image

• Exception: when the format of the image is relevant

Decorative

Images

• What does decorative mean?

• Visual styling (e.g., borders)

• Illustration of text or content but not contributing information (“eye-candy”)

• Identified and described by surrounding text

• What do to?• Mark as decorative or leave alt text blank

• Do an image audit

Tip# 2: Choose Color Carefully

Color to Convey Meaning

• Avoid color alone to

convey meaning

• Doesn’t translate to users with color deficit or those

who use a screen reader

• Find additional ways to convey the information

Source: Digital Accessibility, Harvard University

Color Contrast

• Ensure adequate color contrast between text and background

Color Contrast Checker

• WebAIM

• Aim for 3.0 ratio

(minimum)

Source: webaim.org/resources/contrastchecker/

Color Combination Example

• Color combinations especially important in charts and graphs

• Use grey scale as a quick check

0

0.5

1

1.5

2

2.5

3

3.5

4

4.5

5

Category 1 Category 2

Bar Graph

Series 1 Series 2

Tip #3: Keep Text Readable

Font Type and Size

• Select font type for readability• Simple, sans Serif fonts for text (Calibri or Arial)

• Serif fonts for headings or titles

• Ensure font size is large enough• Documents = 12 – 14 pt

Tip #4: Apply Structure to

your Text

Use Heading and List Styles

• Use provided styles for headings and lists• Promotes overall readability

• Allows learners who use screen readers or keyboard navigation

Format Tables

• Add table captions or alt

text

• Identify row and column

headers

• Associate data cells with

appropriate

headersSource: Adobe

Embed URLs in Descriptive Text

• Allows the screen reader to read the text, not the URL

• Read Plagiarism—A Complex Issue

• Read https://www.tandfonline.com/doi/pdf/10.1080/02602930

500266

• Exceptions: when content is intended for print

Tip #5: Provide Flexibility in

Format

Which Format is Most

Accessible?

• No easy answer (it depends)

• PDFs not automatically accessible

• Balancing appearance with flexibility

Is a PDF the Best Choice?

• Can you answer YES to at least 1 of these questions?

• Was the document created in software many won’t have?

• Does your document require

• precise formatting?

• non-standard fonts or special characters?

• formulas or equations?

• Is document large?

• Is it intended for print?

Alternative Format Options

• Native Microsoft format• All UF faculty, staff, and students have access to Microsoft Office products (Word or PowerPoint)

• html• More responsive to screen size and can limit scrolling

• ebook formats (EPUB, EPUB3, Mobi)

• Alternate media• audio file (MP3)

• digital Braille

Features of an

Accessible PDF

Key Accessibility

Features

• Previously described features PLUS• Selectable text

• Tags (heading structure, paragraphs, figures)

• Reading order

• Language

• Title

PDF Demo

Let’s take Adobe for a Spin!

Thank you!

Questions? Email me

agunn@ufl.edu

References

• Harvard University, Digital accessibility. https://accessibility.huit.harvard.edu/%E2%9C%8E-technique-

colored-pictograms

• WebAIM, Color contrast checker. https://webaim.org/resources/contrastchecker/

• Adobe, Accessible tables. https://www.adobe.com/accessibility/products/dreamweaver/table

s.html

Potential Tools

• Adobe Pro DC

• Equidox (or other PDF remediation tool)

• SensusAccess (creates alternative formats)

Resources

• UFIT Training (training.it.ufl.edu)• Accessible Online Environments

• Accessible UX

• Ally in Canvas

• Outside of UF• Accessible Books Consortium

• Adobe

• Center for Excellence in Universal Design

• LinkedIn Learning

• Microsoft Office Accessibility Center

• WebAIM

• WCAG

Thank you!

Questions/Comments?

Contacts:

Suzanne Stapleton, Agricultural Sciences & Digital Initiatives Librarian, suzanne@ufl.edu

Chelsea Johnston, Scholarly Repository Librarian, cjohnston@ufl.edu

Perry Collins, Scholarly Communications Librarian, perrycollins@ufl.edu

https://guides.uflib.ufl.edu/floridaoj