Fleet Management for HGVs, Cars and Plant · Your Total Fleet and Workshop Management Solution...

Your Total Fleet and Workshop Management Solution

Fleet Management for HGVs, Cars and PlantRFM (Rental Fleet Management) is a modular Fleet Management and Maintenance software package that is compatible with

HGV, Vehicles, Cars, Coaches and Plant equipment.

At the heart of RFM is an SQL database with a .NET framework and a very user friendly interface. Modular or combined, RFM is a very powerful Fleet Management / Workshop application. All the data is accessed centrally so no matter what module you run, RFM has easy access to all of it! The user interface has been designed to allow you to get to your data easily and

efficiently, with the minimum number of “clicks”.

Cost effective and loaded with features, RFM is guaranteed to boost your productivity and help you achieve your business potential that will keep you one step ahead of your competitors.

This brochure describes each module’s functionality, you can have them all or choose just one as they can be accessed all from one application framework RFM.

Workshop Pro is for Fleet Management companies, Hauliers or small to medium sized Garages with technicians of 1 - 9.Our Workshop Pro ticks all the boxes when it comes to fleet maintenance requirements, from the very first time you use Workshop Pro you will be hooked. Its user interface is pleasing to use, controls are simple and you get to the data you need within a few clicks.

You can build up valuable information against vehicles, customers and suppliers. Raise job cards easily and allocate them to your technicians. Create purchase orders for ordering parts & stock from suppliers and control the stock on your shelves with its stock control system. Maintain your own or customer’s defect reports, generate invoices with its built in invoicing system and much more.

Maintenance Planning Calendar

Complete Tyre Management system

Advanced Contract Maintenance and Invoicing

Customer and Correspondence records

Easily create, print or email Estimates.

Convert Estimates into Job Cards or generate an invoice directly from an estimate.

Record Vehicle Defects and raise Job Cards against them.

Automatic generation of Job Cards and Inspection Sheets

Full Job Card Processing

Employee details (Staff and Technicians)

Holiday and Absence Management

Parts and Miscellaneous Stock Control

Supplier Records & Agreed Cost control

Pre-Order Number generation (WIP control)

Easily create Purchase Orders. Attach POs to Job Cards if needed.

Fuel Management external source and Internal tank control

Customer Invoice / Credit Note generation

Service / MOT reminder letters to customers

Email purchase orders, estimates and invoices directly from RFM with just one click of a button.

Attach documents and certificates to Vehicle, Customer and Supplier records

Comprehensive reporting

Links to Sage Line 50

Integrated Help

Single or multi branch functionality, single or multi users with full user access control.

Automated updates with easy access to Blue Crystal support technicians for remote control help

Virtually no limit on the number of records.

CoWorks designed for Fleet Management companies, Hauliers and medium to large sized Garages with technicians of 5 – 30+.

Very easy to use with a friendly user interface, all the labels and headers can be changed to fit your operation. A quick view page for easy access allows you to see overdue vehicle maintenance records, open purchase orders, defects, stock etc.

CoWorks provides real-time monitoring and management of vehicle repair and technician activity.

1. A Technician Panel is used by technicians to log on / off site, clock on and clock off jobs, go diverted on non-productive jobs (diverted hours), request holidays and parts etc.

2. Workshop Task Manager (WTM) provides workshop staff real-time monitoring functionality throughout the process of a vehicle repair progress, from booking to completion stage and finally handing the keys over to the driver.

Technician Panel for easy access to Job Cards and Work Requests

Technician Holiday requests / acceptance and denials

Workshop Booking Schedule calendar

Monitor real time progress of a Job through the stages of Booking, Pending Work, Work In Progress, Completed and finally hand over keys to the customer.

Technician Activity Details

Staff and Technician Attendance management

Diverted Hours





Easily create, print or email Estimates.

Convert Estimates into Job Cards or generate an invoice directly from an estimate.

Record Vehicle Defects and raise Job Cards against them.

Automatic generation of Job Cards and Inspection Sheets

Employee details (Staff and Technicians)

Employee Holiday and Absence Management

Parts and Miscellaneous Stock Control

Supplier Records

Supplier Agreed Cost control






Email purchase orders, estimates and invoices directly from RFM with just one click of a button.

Document attachments to Vehicle, Customer and Supplier records


Links to sage Line 50

Integrated Help Menu


Automated software updates


Easy access to Blue Crystal support technicians for remote control help .

Breakdown Manager for Fleet Management companies, Hauliers and workshops of all sizes.

Very easy to use with a friendly user interface. All the labels and headers can be changed to fit your operation. A quick view page for easy access allows you to see overdue vehicle maintenance records, open purchase orders, Job Cards etc.

You can build up valuable information against vehicles, customers and suppliers. Raise job cards and allocate them to your technicians. Create purchase orders for outside work.

Breakdown Management with auto pop up reminders

ETA and Load Type Management

Auto search for the nearest vendor via address lookup





Supplier Records & Agreed Cost control




Email breakdown records, purchase orders, and invoices directly from RFM with just one click of a button.




Integrated Help




Rental Pro is a fast and easy to use rental management system.

Very easy to use with a friendly user interface, all the labels and headers can be changed to fit your operation. A quick view page for easy access allows you to see overdue vehicle maintenance records, Check for updates and help.

You can quickly check to see vehicles or plant available for hire, book them in advance and manage the movements via it’s built in movement’s calendar.

You can build up valuable information against vehicles, plant and customers.

Create customer tariffs, raise rental agreements. Generate invoices daily, weekly or monthly arrears / advanced to your customers with its built in invoicing system and much more.

Rental Bookings

Delivery and Collection Movement Calendar

Rental Agreement Control

Daily, Weekly, Monthly Arrears and Advances billing cycles

Free Day and customer PO function

Customer and vehicle category Tariff control

Best Rate Applies Management










Integrated Help




Driver Pro for Fleet Management companies, haulage and workshops of all sizes.

Very easy to use with a friendly user interface, all the labels and headers can be changed to fit your operation. A quick view page for easy access allows you to see overdue vehicle maintenance records.

Driver Pro allows you to monitor driver activities such as vehicles driven, mileage etc. You can also record driver qualifications, driving hours, fines such as speeding, parking etc.

Record any RTC (Road Traffic Collisions) insurance claims and police involvement and much more.

Driver Records.

History of vehicles driven.

Driver License recording.

RTC (Road Traffic Collision) records and history.

Driver Hours, Fines. Parking, Driving fine records.





Attach documents and certificates to Vehicle and Customer records



Integrated Help




Do you already have the RFM system, and need that extra edge?

If so why not try our RFM live system!

Web based, this can be accessed from any browser from any PC that has Internet access.

If you maintain vehicles for your customers, this is an excellent way to give them access to their fleet 24 hours a day, 365 days a year!

RFM live synchronises with your RFM system to give your customer valuable real time vehicle data.

RFM live can be branded in your own corporate colour scheme, with logo attachment in minutes, giving both a professional and personal feel to the site.

You can provide your customers with a unique user ID and password to allow them access to their fleet.

Once logged in, they can view a full list of their vehicles, live defects, breakdown activity and maintenance dates such as service, MOT, road fund license and tail lift service etc.

Your customers can report a defect and /or a vehicle breakdown online. This will send the data directly to your RFM system auto populating the defect and /or breakdown form. A pop up reminder will then notify you instantly. As a back up our automated email system delivers emails to your customers as confirmation and also to your designated RFM operators. These can be to Blackberry or iPhone devices, so you will always be kept informed.

When you attach scanned documents (such as MOT certificates, Inspection sheets etc) to a vehicle in RFM this will automatically send the documents to RFM live, allowing your customers to download them immediately.

Because RFM live holds all the maintenance dates against your customers vehicles, your customers can generate various reports including Service, MOT and road fund licence reports with just a few clicks.

Offer your customers something your competition can not, “real time vehicle data access”

Need to know more? Contact us for more details.

Blue Crystal Solutions pride ourselves on innovation and customer support, we strive to supply applications that are constantly updated and moulded to our customers specifications.

Here are a few of our customers’ comments:

"Since Having RFM installed we have saved on paperwork and admin costs. The software is constantly being upgraded and Blue Crystal have a great IT department that are always on the end of a phone to help. Concise reports are made available with ease giving you details of times and costs for every vehicle and the list goes on and on. We are now a part of RFM live, our customers can now log on and see how their vehicles are doing and download any documentation with ease. We look forward to soon becoming part of CoWorks and I’m sure that will be even better!"

James StauberP M Rees & Sons Ltd

"At South Coast Diesels a high level of detailed recording is paramount. Having used the Blue Crystal system for over nine months now, the benefits continue to improve the level of service that we provide. Concise reports are made available with ease, also, snapshots of services due within a specific time frame and options to apply service tariffs all compliment this invaluable product. Blue Crystal Solutions Technical Support is outstanding to say the least. This product is a guaranteed time saver."

Trevor Cooke General Manager, South Coast Diesels

"Thanks to the RFM system we now have a PC based maintenance schedule to provide an efficient and cost effective management of our workshop activities. The RFM system was installed and operational on time. The system is very user friendly, has the required support package and has a number of additional options for enhancing the system in due course."

Bob Kent Operations Director, Norwich International Airport

“Trailer Net have chosen Blue Crystal Solutions as our preferred Fleet Maintenance software provider. Workshop Pro & Breakdown Manager, are both very easy to install and use, from the very first day we saved on paperwork and administration costs. Finding vehicle information is easy and with RFM Live installed we can allow our customers to view their vehicle information via the web.”

Paul Wallace Managing Director, Trailer Net Limited

"It has been over 2 years since we joined hands with Blue Crystal Solutions to develop the CoWorks module. CoWorks being a blend of our industry experience and Blue Crystal’s technology was the focal point of our expectations to drastically improve our productivity. With Blue Crystal’s professional services we received the first version that was right on target, it enabled us to track vehicle status and technician activities in real-time. Realising the success of CoWorks in magnifying our efficiency, we worked closely with Blue Crystal Solutions to build several automated features, such as ANS, VOR , WRAN and CLASS reporting, all this and its internal Parts Manager system that keeps ourselves, our customers and IVECO informed of up to the second job status. It is needless to say that we have CoWorks installed in all of our branches, and we are proud to be a part of unique product that is constantly developing.”

Steve Dodson Service Director, Bristol Street Commercials

"Since starting with Blue Crystal I have found the support I am provided with is second to none. Whenever I have had a problem or needed a little extra training there has always been a friendly voice on the end of the phone to help me. As a system it does exactly what I need and meets every part of my criteria and more. Whenever I have required any changes to my system they have always been made possible. As a company they are brilliant and very hands on."

Janine LarteyManager, Groundwork Services (Durham) Ltd

"We chose the Blue Crystal RFM System after a long and tiring trawl through websites offering all sorts of systems. It was worth the wait as I am finding it very easy to navigate around and easy to use overall. Well recommended by Sheppard Services"

Martin Pope Workshop Manager, Sheppard Services

To obtain more information or request a trial please call us on 01283 740820 or visit us at www.bluecs.co.uk

Registered Office: Curzon Street Business Centre, Curzon Street, Burton-on-Trent, Staffs, DE14 2DHRegistered in England & Wales Company No: 6679450 VAT No: 937 3345 10

http://www.bluecs.co.uk/

Fleet Management for HGVs, Cars and Plant · Your Total Fleet and Workshop Management Solution...

Documents

Transcript of Fleet Management for HGVs, Cars and Plant · Your Total Fleet and Workshop Management Solution...