Fleet Forum• 1. Full-Size Passenger Vans

– a. Dual Rear Wheel Conversions– b. Van Protocol

• 2. UCAIR • 3. ERAC changes • 4. Legislative Updates • 5. Listed Driver in Fleet Focus • 6. Fleet Team Newsletter • 7. Utilimarc Fleet Benchmarking • 8. Replacement Process

Delivering support services of the highest quality

and best value to government agencies and the public.

Presented By:

Scott Bingham / Eric Gardner

Fleet Manager / Program Specialist

Dual Rear Wheel Conversions of Full Size Passenger Vans

Risk Management’s Expert• Increase stability• To save lives

DRW Conversions

Contact for DRW Conversions• Eric Gardner

Fleet OperationsProgram Specialist801-538-3827egardner@utah.gov

DRW Conversions

Full Size Passenger Van Training• Cerena Withers

Fleet OperationsLoss Control Specialist801-965-4194

• Bret BurgonRisk ManagementClaims Adjuster801-538-1797

DRW Conversions

Body Shops• Millers in Logan• Higgins in West Jordan• Advanced in Orem• Jorgenson’s in Richfield• Rocky Mountain in St. George

DRW Conversions

Delivering support services of the highest quality

and best value to government agencies and the public.

Presented By:

Sam Lee

Full-size Passenger Van Protocol

Revised Van Protocol

Summary of Protocol Updates

What is different?1. New signature and inspection requirements.2. Drivers are required to have a Utah driver’s license.3. New restrictions on taking vans out of state.4. Additional time restriction as to when vans may be driven.5. New language concerning dual rear wheel conversions.6. Tighter restrictions on occupants when the vehicle is used

regardless of posted speeds.7. New language on driver distractions while the van is moving.

What is the next step?

• Final feedback from agencies served by Fleet Operations and the Division of Risk Management

Delivering support services of the highest quality

and best value to government agencies and the public.

Presented By:

Sam Lee

U-CAIRUtah Clean Air

Partnership

What is UCAIR?• Voluntary partnership

initiative to improve air quality in Utah– Builds on the emission

reductions local governments and community organizations

– Encourages individuals to do something to improve Utah's air quality

Announced by Gov. Herbert Jan 13, 2012

Dear State Employees…• Turn off office lights at the

end of the day or in rooms not in use.

• Ensure work computers and monitors use built-in energy efficiency settings.

• Where possible, hold meetings via conference call or video conference, rather than travel to meet in-person.

• When using state vehicles, obey the speed limit and do not idle engines unnecessarily.

• Use public transit when possible

.

• Reduce office waste by not making unnecessary copies or printing email, and recycle used paper and other consumables.

Pledging Support for UCAIR• http://ucair.utah.gov/index.htmBy submitting your agency's pledge to U-CAIR

you agree to do your best to:– Encourage your employees to walk,

bicycle, or ride mass transit to work, to work a flex schedule, or to telecommute at least one day per week.

– Develop smart driving practices, such as making sure that fleet vehicles are well tuned and that employees are encouraged to drive the speed limit.

– Take advantage of tax credits by buying alternative fueled vehicles.

– Travel less and hold "virtual" meetings as often as possible.

– Adopt pollution prevention ordinances that will not only prevent air pollution but will also result in savings to taxpayers.

– Develop an anti-idling policy.

Press Release about state vehicles (March 5th)

• “Driven by Governor Gary R. Herbert's recently announced clean air initiative, Utah Clean Air Partnership, or U-CAIR, the State of Utah is replacing 73 of its fleet vehicles with fuel-efficient hybrids this year.”

• “As the State's Chief Executive Officer, I commit that the State of Utah will do its part as a U-CAIR partner to improve Utah's air quality, for our health and for our economic vitality," said Governor Herbert "It is essential that we as state employees re-examine our day-to-day choices and consider how we can make small changes that make a big difference."

Anti-idling Campaign

– We will be sending out posters for State buildings where there is a concentration of state vehicles.

– We will develop information on the DFO web site that promotes the anti-idling in the state fleet.

– We will contact state drivers to promote an anti-idling message• Drivers that consistently fall below the standard

miles per gallon for a particular make and model may be target for multiple messages

Delivering support services of the highest quality

and best value to government agencies and the public.

Presented By:

Kevin Lucus, State Travel Office

State Travel Coordinator

Enterprise Rental Changes

ERAC Changes Change from ET Fleet contract rates to

WSCA contract rates 7/1/11

Rates have been charged at the old contract rates but will end 6/30/12

Full rates will be billed to the agencies beginning 7/1/12

Enterprise Rate ChangesPool Type Current Rate per

DayStarting July 1, 2012 per day*includes $1.05 per day VLF fee

Sedan – Compact $24.00 $32.19

Sedan – Midsize $26.00 $32.82

Sedan – Full-size $27.00 $36.66

7 Passenger Van $30.00 $52.38

Large Passenger Van $31.00 $99.51

Cargo Van $30.00 $41.90

Pick-up – Compact $29.00 $48.18

Pick-up – Full-size $27.00 $52.38

Sport Utility – Compact

$31.00 $53.42

Sport Utility – Full-size $37.00 $83.80

Delivering support services of the highest quality

and best value to government agencies and the public.

Presented By:

Gary Robertson

Legislative Updates

H.B. 104 Local Highway Authority Regulatory Powers

(Idling)• Prohibits a local highway authority from enacting an

ordinance that prohibits orrestricts an owner or operator of a vehicle from causing or permitting the vehicle'sengine to idle unless the ordinance meets certain requirementsi. Primarily educationalii. A person must be issued at least 3 warningsiii. Has same fine structure as parking violationsiv. Provides for safety of enforcing officersv. Public or private property

H.B. 407 New Car Safety and Emissions Inspection

• Vehicles that are less than 2 years old on Jan. 1– Exempt from the Emissions Inspection– Exempt from the Safety Inspection

DFO Budgets and Rates

• Rates as approved by the Rate Committeei. Fleet mileage rate increaseii. Daily rentals – pass thruiii. CNG feeiv. Reductions in Fleet billing and Fuel

Network ($3.4M)

• Net rate reduction of $747,800

Delivering support services of the highest quality

and best value to government agencies and the public.

Presented By:

Scott Bingham

State Fleet Manager

Drivers, Newsletter, Benchmarking, Replacement

Listed Drivers in Fleet Focus• Fleet Focus

Operator• Person fueling

vehicle

Fleet Team Newsletter• Communicate with

drivers– Enterprise Rental

Changes– Maintenance and

Repair Procedures– Legislative Updates,

Fuel Vendors, DFO Updates

Fleet Benchmarking• Fleet Management

Industry– How can we measure

• Ownership 38.7%– Depreciation

• Operating 58.5 %– Maintenance– Repair– Fuel

• Support Costs 3%– DFO overhead

Fleet Benchmarking• How does the State of

Utah Fleet Measure Up

Top Te

n

Compact C

ars

Light D

uty Pick

up

Medium Duty

Pickups

Passen

ger V

an

Midsize C

ar

Heavy

Duty Pick

ups

Fulls

ize Car

Subco

mpact P

ickup

Compact S

UV

Midsize S

UV$0.00

$0.20

$0.40

$0.60

$0.80

$1.00

$1.20

DFOAverage

Fleet Benchmarking• Strategies for good Cost Per

Mile– Utilization– Proper Maintenance and Repair of

Vehicles– Continuous Cost Monitoring

2012 Replacement Vehicles• Vehicle Listing –August 2011• Justification List – December 2011• Build Vehicle Class – January 2012• Vehicles arrive Late March to June