FIVE YEAR/ANNUAL PLANGPNA Q & A

HUD UPDATES

MHDA Spring Conference 2013

Chandra Broadnax, Program Analyst

Detroit Field Office PIH

PHA Plan Process

Established by Section 5A of the United States Housing Act of 1937 (42 U.S.C. 1437 et seq.). Section 5A(b) of the U.S. Housing Act of 1937 (42 U.S.C. 1437c-1(b))

Amended by the 2008 Housing and Economic Recovery Act (HERA), Sections 2701 and 2702, Small Public Housing Authorities Paperwork Reduction Act.

Related information PIH Notice 2008-41

Provides guidance for the process of PHA Plans

Implements Title VII○Qualified vs Non-Qualified PHAs

Implements revised PHA Plan templates

Implements revised Certifications

HERA

Signed July 30, 2008 Provided exemptions for

Qualified PHAs Provided revised FO review

protocol for Qualified PHAsThe Detroit Field Office is not

required to review annual plans submitted by Qualified PHAs

Two Categories of Distinction

Qualified PHAs

Non-Qualified PHAs Less than 550 Units

Not Designated troubled under PHAS

No failing SEMAP during the prior 12 months

Any PHA that doesn’t meet those thresholds

How Do I know if I am Qualified?

HUD posts the Qualified PHA list on HUD.GOV

If you have any questions contact your

PHRS

Am I still Qualified?

What if my status changes after the "Qualified" PHA list is posted on the PHA Plan webpage?Your PHA will continue to be

monitored pursuant to the posted rating until a new list is published

Why a PHA Plan?

Strategic Planning

Needs

Programs & Policies

Goals

Budget

Tenants,Community

andQuality of Life

Basic Components of a PHA Plan

1.Five Year PlanEvery Fifth Year regardless of

designation

2.Annual PlanEvery Year if unqualified or troubledCertifications are still required

annually

Five Year Plan

First submission required in 2000

Guidance and Regulation PIH 2000-43 , III.B.824 CFR 903.19 24 CFR 903.6

Changes or Amendments to the Five Year Plan Per 24 CFR 903.21

You may amend or modify the Five Year Plan

If the change is outside of the previously submitted/approved substantial deviation, you must comply with initial submission requirements of the plan (including timelines) i.e.○ RAB, Consistency with the Consolidated Plan,

45-Day Public Review, Board Resolution, Official submission and review by HUD

Substantial Deviation/Significant Amendment Substantial

Deviation At your discretion You must state basic

criteria in the annual plan

Definition must be included in Section 10○ Or provided as an

attachment

PIH-99-51 Changes to rent or

admissions policies or organization of the waiting list;

Additions of non-emergency work items not previously included

Change in use of replacement reserve funds under CFP

Any change in demo/dispo Any change in

homeownership Any change in conversion

What if there are changes to the approved 5 YR Plan?

On an as-needed basis, you can submit a revised plan ○ Changes are outside of the significant

deviation or significant amendment/modifications to the approved CFP Five-Year Action Plan.

○The actual difference in costs, work items, etc. would need to be determined in the deviation

Submission & Due Dates

Discussion on Field Office Review Process

What to Submit and Where to Submit it

Form/CertificationSubmission Method to

HUDHUD 50077 Email/MailHUD 50070 Email/MailHUD 50075 PHA Plan Website

HUD 50075.1 PHA Plan WebsiteHUD 50075.2 PHA Plan Website

HUD 50077-CR Email/MailHUD 50071 Email/Mail

Form SF-LLL Email/MailHUD 50077-SL Email/Mail

Submission Due Dates

FYE (Fiscal Year

Ending)

FYB (Fiscal Year Beginning)

Due Date

12/31 Jan 1, 2013 Oct 18, 2012

3/31 April 1, 2013 Jan 16, 2013

6/30 July 1, 2013 April 17, 2013

9/30 Oct 1, 2013 July 18, 2013

PHA Plan Review

Any questions regarding PHA Plans can be directed to your assigned PHRS

PHA Submits initial or

subsequent version of PHA

Plan to PHA Plan Website

PHA Plan Coordinator pulls

plan/tracks submission date

PHA Plan Coordinator

Alerts the PMT Team & Review

begins

PHRS conducts the Field Office

Review Process

FM Review

FA Review

Director Signs letter and PHA is

notified of approval or identified

deficiencies

If approved, PHA Plan Coordinator

posts to PHA Plans Website

Entire Process should take 75- Days or

less

FIVE YEAR PLAN AND GPNA

Question and Answer

Five Year Plan/Annual Plan and GPNA Question- When is my GPNA submittal

due? Do I have to complete the GPNA before I do my next PHA Plan?Answer – Depends…

Question- Do I have to do a GPNA even if I do not have enough money to make all of the improvements?Answer – Yes, it is the basis as contained in

the PHA Plan

Five Year Plan/Annual Plan and GPNA

Question- Am I required to include each and every ECM in my Capital Fund 5-year and annual plans?Answer – No, only those energy

conservation measures (ECMs) for which you have funds

HUD UPDATESQ & A / Resources

Brief HUD Updates PIH Notice 2013-10 Emergency Safety&

Security Funding (5/3/2013)Applications due by June 19th, 2013

○ This year, Congress appropriated $20 million in funding to provide assistance to “public housing agencies for emergency capital needs including safety and security measures necessary to address crime and drug-related activity as well as needs resulting from unforeseen or unpreventable emergencies and natural disasters excluding Presidentially declared disasters occurring in fiscal year [2013]

PIH 2013-07 (3/5/2013) Agreements with Responsible Entities and Timing for

Environmental Reviews

Brief HUD Updates

PIH 2013-06 (2/4/2013) Radon Information For PIH Programs

PIH 2013-04 (1/28/2013)Guidance on Verification of Excluded Income

PIH 2013-03 (1/22/2013)Public Housing and Housing Choice Voucher

Programs – Temporary Compliance Assistance

(FAQ posted on 3/1/2013)

HUD.GOV Resources PHA Plan/Five Year Plan/Annual Plan-http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/pha

EPIC & Five Year Plan/Annual Plan-http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/programs/ph/capfund/epic

PNA/GPNA-http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/programs/ph/capfund/physicalassessment

GPNA Tool-http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/programs/ph/capfund/gpnatool

Notices, Rules, & Regulation- http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/publications/notices

PIH News to Use – http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/post/announce