Fiscal Year 2020 Approved Budget City of Saco, Maine Approved Budget Book.pdf · Letter of...
228
Fiscal Year 2020 Approved Budget City of Saco, Maine Prepared by Glenys Salas, Finance Director
Transcript of Fiscal Year 2020 Approved Budget City of Saco, Maine Approved Budget Book.pdf · Letter of...
Fiscal Year 2020 Approved Budget City of Saco, Maine
Prepared by Glenys Salas, Finance Director
Contents 3
Contents Contents ..................................................................................................................................................................................................................................................................................................................................3
Letter of Transmittal ................................................................................................................................................................................................................................................................................................................7
Section 1 - City of Saco ........................................................................................................................................................................................................................................................................................................ 13
City of Saco Overview ...................................................................................................................................................................................................................................................................................................... 13
Organizational Chart ......................................................................................................................................................................................................................................................................................................... 15
City of Saco Elected Officials ........................................................................................................................................................................................................................................................................................... 16
City of Saco Directory of Departments ............................................................................................................................................................................................................................................................................. 17
Section 2 – Fiscal Summary ................................................................................................................................................................................................................................................................................................ 19
Financial Overview ........................................................................................................................................................................................................................................................................................................... 19
Budget Overview by Department...................................................................................................................................................................................................................................................................................... 20
Revenue Detail ................................................................................................................................................................................................................................................................................................................. 21
Summary of Requests Above Directive (RAD) ................................................................................................................................................................................................................................................................. 24
Schedule of Full Time Equivalents ................................................................................................................................................................................................................................................................................... 28
Schedule of Projected Changes to Fund Balance............................................................................................................................................................................................................................................................ 29
Section 3 – Capital Program ................................................................................................................................................................................................................................................................................................ 31
Capital Program Summary ............................................................................................................................................................................................................................................................................................... 31
Debt Service Municipal Bond ........................................................................................................................................................................................................................................................................................... 32
5 Year Capital Improvement Plan 2020 – 2024 (as Approved) ........................................................................................................................................................................................................................................ 34
Debt Service Municipal Leases ........................................................................................................................................................................................................................................................................................ 35
Debt Principal – City Leases (As Approved) ................................................................................................................................................................................................................................................................. 35
Debt Interest – City Leases (As Approved) .................................................................................................................................................................................................................................................................. 36
Future Asset Financing Schedule (As Approved) ......................................................................................................................................................................................................................................................... 37
Asset Replacement Schedule (As Approved)............................................................................................................................................................................................................................................................... 38
Capital Projects Requests Above Directive ...................................................................................................................................................................................................................................................................... 39
Capital Projects Line Item Budget .................................................................................................................................................................................................................................................................................... 41
Section 4 – Department Budgets ......................................................................................................................................................................................................................................................................................... 45
Assessing ......................................................................................................................................................................................................................................................................................................................... 47
Administration ................................................................................................................................................................................................................................................................................................................... 53
City Clerk .......................................................................................................................................................................................................................................................................................................................... 59
Code Enforcement ............................................................................................................................................................................................................................................................................................................ 67
Contents 4
Council .............................................................................................................................................................................................................................................................................................................................. 73
Finance ............................................................................................................................................................................................................................................................................................................................. 77
Fire & Ambulance ............................................................................................................................................................................................................................................................................................................. 83
Human Resources ............................................................................................................................................................................................................................................................................................................ 91
Information Technology .................................................................................................................................................................................................................................................................................................... 96
Parks & Recreation ......................................................................................................................................................................................................................................................................................................... 101
Planning & Economic Development ............................................................................................................................................................................................................................................................................... 109
Police Department .......................................................................................................................................................................................................................................................................................................... 119
Public Works ................................................................................................................................................................................................................................................................................................................... 127
Section 5 – Other Budgeting Units ..................................................................................................................................................................................................................................................................................... 139
Contingency .................................................................................................................................................................................................................................................................................................................... 141
County Tax ..................................................................................................................................................................................................................................................................................................................... 143
Fringe Benefits ............................................................................................................................................................................................................................................................................................................... 144
Insurance ........................................................................................................................................................................................................................................................................................................................ 145
School Budget ................................................................................................................................................................................................................................................................................................................ 146
Solicitor ........................................................................................................................................................................................................................................................................................................................... 147
Supported Entities .......................................................................................................................................................................................................................................................................................................... 149
Transfers ......................................................................................................................................................................................................................................................................................................................... 154
Other Budgeting Units Line Item .................................................................................................................................................................................................................................................................................... 155
Section 6 – Other Governmental Funds ............................................................................................................................................................................................................................................................................ 159
2016 Energy Bond .......................................................................................................................................................................................................................................................................................................... 160
2018 Bond for Public Works Building ............................................................................................................................................................................................................................................................................. 161
2018 Bond Rt 1 Development ........................................................................................................................................................................................................................................................................................ 162
2018 Infrastructure Bond ................................................................................................................................................................................................................................................................................................ 163
34 Spring Hill Road TIF .................................................................................................................................................................................................................................................................................................. 164
77 Industrial Park Road TIF ............................................................................................................................................................................................................................................................................................ 165
Ambulance Fund ............................................................................................................................................................................................................................................................................................................ 166
Bayview Fund ................................................................................................................................................................................................................................................................................................................. 167
Call Firefighters Retirement ............................................................................................................................................................................................................................................................................................ 168
Camp Ellis Fund ............................................................................................................................................................................................................................................................................................................. 169
CDBG Fund .................................................................................................................................................................................................................................................................................................................... 170
CE Erosion Mitigation (S111) ......................................................................................................................................................................................................................................................................................... 171
Contents 5
City Trust Fund ............................................................................................................................................................................................................................................................................................................... 172
Downtown Development District TIF .............................................................................................................................................................................................................................................................................. 173
Economic Development .................................................................................................................................................................................................................................................................................................. 174
Fire Impact Fees ............................................................................................................................................................................................................................................................................................................. 175
GA Assistance Donations ............................................................................................................................................................................................................................................................................................... 176
General Dynamics TIF 2020 ........................................................................................................................................................................................................................................................................................... 177
Historic Preservation ...................................................................................................................................................................................................................................................................................................... 178
Industrial Park Road TIF ................................................................................................................................................................................................................................................................................................. 179
Landfill Fund ................................................................................................................................................................................................................................................................................................................... 180
Lucia Kimball Deering Health Trust ................................................................................................................................................................................................................................................................................ 181
Millbrook Omnibus TIF ................................................................................................................................................................................................................................................................................................... 182
Open Space Impact Fees ............................................................................................................................................................................................................................................................................................... 183
Park North Route 1 TIF .................................................................................................................................................................................................................................................................................................. 184
Recreation Impact Fees ................................................................................................................................................................................................................................................................................................. 185
Saco Community Garden ............................................................................................................................................................................................................................................................................................... 186
Saco Island #4 Chinburg TIF .......................................................................................................................................................................................................................................................................................... 187
Spring Hill TIF ................................................................................................................................................................................................................................................................................................................. 188
Wellness Grant ............................................................................................................................................................................................................................................................................................................... 189
All Other Governmental Funds Line Item Detail ............................................................................................................................................................................................................................................................. 190
Section 7 – Water Resource and Recovery Division ......................................................................................................................................................................................................................................................... 211
Budget Overview ............................................................................................................................................................................................................................................................................................................ 212
WRRD – CSO Impact Fees ............................................................................................................................................................................................................................................................................................ 214
WRRD – Sewer Impact Fees ......................................................................................................................................................................................................................................................................................... 215
WRRD – Subsurface Disposal Impact ........................................................................................................................................................................................................................................................................... 216
WRRD Line Item Budget ................................................................................................................................................................................................................................................................................................ 217
Appendix A – Glossary of Terms ....................................................................................................................................................................................................................................................................................... 225
Contents 6
Letter of Transmittal 7
Finance Saco City Hall 300 Main Street Saco, Maine 04072-1538 Phone: (207) 710-5015
Glenys R. Salas Finance Director
[email protected] facebook.com/sacomaine
Twitter.com/sacomaine Instagram.com/saco.maine
Letter of Transmittal September 16, 2019
To Mayor Lovell and Saco City Council,
Please accept this budget document as a record of the final budget for fiscal year 2020, as approved by City Council on May 13th, 2019. Due to special circumstances, this final record could not be produced until September. However, the YTD numbers include through the end of April, 2019, in order to reflect the data available to City Council at the time of approval.
Budget Process
The City of Saco has a budget process that begins in February and stretches through May of each year. The budget development occurs in 5 phases:
PHASE 1: COUNCIL DIRECTIVE. February 4, 2019. At a joint meeting of the Council and School Board, the City Council is asked what they would like to see for the budget in the new fiscal year. To facilitate this discussion, the City Administrator and Finance Director work together to create different scenarios for the Council to consider. At this meeting, the Council also gets a preview of the school budget and is invited to ask questions or provide feedback. This meeting is scheduled for the first Monday in February.
PHASE 2: BUDGET DEVELOPMENT. Following the Council directive, the City Administrator and Finance Director work with each department to develop departmental budgets that fits within the directive. Requests that do not fit in the directive are submitted to the City Administrator for consideration. These are called Requests Above Directive (RADs). The City Administrator uses his judgment to determine which RADs will be approved as part of the recommended budget.
PHASE 3: BUDGET PRESENTATION. March 25, 2019. At the second Council meeting in March, Saco’s City Administrator, Finance Director, School Superintendent, and School Finance Director, come together to formally present their budgets for the new fiscal year.
PHASE 4: BUDGET DELIBERATION & PUBLIC PARTICIPATION. During April, department directors present their budgets to the City Council. The budget presentations are also used as an opportunity to update the public on major accomplishments and challenges. This provides both City Council and the viewing public with a comprehensive look at day-to-day operations of the City. City Councilors are invited to pose questions directly to department heads about their budget and RADs, which will help inform the final budget vote. The public is invited to participate by submitting questions in writing online or during the live presentations.
• April 1, 2019: Public Works & Capital Program
• April 8, 2019: Water Resource & Recovery Department, Energy & Sustainability Committee, Information Technology, Code Enforcement, Parks & Recreation
• April 16, 2019: Police Department, Planning & Economic Development, Assessing, City Clerk
• April 22, 2019: Fire Department, Human Resources, Finance Department, Administration, Saco Main Street, Dyer Library, Shuttle-Bus Zoom
• April 29, 2019: Other Supported Entities
Letter of Transmittal 8
PHASE 5: BUDGET APPROVAL. May 13, 2019. On the second Monday in May, the City Council votes to formally approve the new fiscal year budget. The final approval includes approval of the School budget, Capital Program, and departmental Budgets. Council may amend the City Administrator’s budget by approving additional RADs, or by increasing or decreasing specific line items. After approval of the budget, Council may amend the budget via a 5-person vote. Amendments to the budget require a two-meeting process: a first reading followed by a final vote.
Financial Overview
The City of Saco has three major governmental funds and 54 non-major governmental funds plus four enterprise funds. However, the enterprise funds are reported as a single fund in the audited financial statements. Enterprise funds charge fees for service to outside customers. Saco’s enterprise funds are all related to operations and impact fees for the Water Resource and Recovery Division (WRRD). Governmental funds are reported and budgeted using the modified accrual method, which measures cash and all other financial assets that can be readily converted to cash. The enterprise funds are budgeted using the full accrual basis of accounting, similar to the private sector. This is the same as in the City’s audited financial statements. Of all of these funds, only 3 are subject to Council Appropriation each year: the General Fund, the School Operations Fund, and the WRRD Operations Fund. The General Fund covers the expenses and revenues related to all City departments, except for the School and WRRD. The budget for the School Operations Fund is developed by the School Finance Director and is available in a separate document. The School Operations Fund is budgeted and managed in a separate accounting system from the City. The remaining governmental funds are not subject to Council appropriation each year and are not used for departmental operations. Rather, they are governed by specific rules. In some cases, these rules are dictated by the City Charter or in the City Code. Other funds are governed by Council motion at the time of creation or by parameters dictated by the source of revenue (a donor, for example, or a grantor). This document only includes those non-major governmental funds with expected revenue or expenses for the coming fiscal year. For an exhaustive list of all governmental funds and audited balances, please see the audited financial statements
Fund Name Fund Type Budgeting Type Subject to Council Appropriation?
General Fund - This is the main fund through which revenue and expenses flow each year. It includes the operations budgets for all City departments, except WRRD, as well as the Capital Program.
Major Governmental Modified Accrual Yes
School Operations Fund – This is the main fund for the School Department. Major Governmental Modified Accrual Yes
WRRD Operations Fund – This is the operations fund for WRRD. It is combined with the impact fee funds in the financial statements Enterprise Full Accrual Yes
WRRD CSO Impact Fees, WRRD Sewer Impact Fees, and WRRD Subsurface Impact Fees – These funds track impact fees for WRRD. Enterprise Full Accrual No
2018 Bond PW Building – This fund tracks expenditures related to the 2018 PW Building Bond. Major Governmental Modified Accrual No
2016 Bridge Bond
2016 Energy Bond
2018 Bond Rt 1 Development
2018 Infrastructure Bond
34 Spring Hill Rd T.I.F. 2039
77 Industrl Pk Rd T.I.F. 2028
Age Friendly Saco
Ambulance Fund
Bay View Fund
Call Firefighters Retirement
Camp Ellis Fund
Cdbg Fund
Ce Erosion Mitigation (S 111)
City Trust Fund
Dog Park
Downtown Dev T.I.F. 2047
Economic Development
Emergency Management Grants
Fire Impact Fees
Fire Reserves
Front Street Park
Ga Assistance Donations
Historic Preservation
Industrial Pk Rd T.I.F. 2038
J Riley Fund
Jenkins Road
Jump Start Grant
Landfill Fund
Lucia Kimball Deering Health T
Main/Beach Intersection
Middle School Heating System
Millbrook Industrial Park
Millbrook Omnibs T.I.F. 2038
Moody & Main
North/Elm Intersection
Open Space Bond Issue
Open Space Impact Fees
Park North Rt 1 T.I.F. 2038
Planning Board Improvements
Police Fed Asset Forfeiture
Police Grant
Police State Asset Forfeiture
Recreation Donations
Recreation Impact Fees
Saco Community Garden
Saco Fire Dept Benevolant Fund
Saco Isl#4 Chinbrg T.I.F. 2045
School Lunch Fund School Other Grants & Special Rev
Spring Hill T.I.F. 2032
Wellness Grant
General Dynamics T.I.F. 2020
HR Wellness Fund
Johnston Renewable Energy Fund
Non-Major Governmental
Modified Accrual No
Letter of Transmittal 9
General Fund Budget Overview
The goal of the annual budget process is to ensure the sustainable future growth of the City of Saco. Sustainable growth starts with best-in-class city services, such as safe neighborhoods, reliable roads, and great schools. Those best-in-class services drive population growth, as more and more people and business want to be a part of our community. Population growth drives growth in real estate values, whether that be new houses being built or rising demand for existing inventory. That growth in real estate values ensures rising tax revenue, which pays for the inflation-based cost increases of best-in-class city services with minimal impact to the property tax rate. This “Sustainable Cycle of Municipal Growth” is the foundation of annual budget development and provides the basis around which all influencing factors are explained.
For fiscal year 2019, the primary challenge was that critical needs had been left unaddressed because of several years of $0 increase directives from City Council. Since inflation creates cost pressures, the City could not maintain efforts under a $0 directive and had to make cuts. City Council directed the City Administrator to keep the property tax rate flat in fiscal year 2019 but allowed him to leverage increased revenue from rising property values to cover the cost of maintaining efforts. Thanks to a strong real estate market and an aggressive approach to finding new revenue, the City was able to maintain efforts and meet all identified critical needs while still reducing the City property tax rate. In Saco, the School, City, and County property tax rates are levied and billed together, although each rate is broken out separately on the tax bill. Meeting identified critical needs was a win in fiscal year 2019, but reducing the tax rate meant a lost opportunity to do more to match rising demand for City services in a growing economy.
For fiscal year 2020, Finance and Administration made it a priority to address City property tax rate cuts from the prior two fiscal years. By cutting the tax rate in a growing economy, the City had been short-changed roughly $3.2 million in revenue. This translated into other challenges facing the City budget: understaffed public safety and public works departments, unsustainable use of special revenue funds, and insufficient funding for capital improvement projects. City Council had already acted to address these challenges in the form of generous pay increases in union contracts and a significant expansion of Tax Increment Financing (TIF) districts, but these changes still needed to be funded in the FY2020 budget.
Letter of Transmittal 10
On February 11th, City Council responded with a directive to build a budget that that covered all contractual obligations and a maximum of 1.9% to cover anything else. Materially, this directive ensured the City of Saco could maintain existing service levels, but not address other challenges. This starting place is represented in the column titled “Directive Budget” in this document. The Directive Budget combined with the School Board’s approved budget and the anticipated County tax, represents an overall expenditure increase of 2.0%.
City Departments made 36 requests above the directive (column labeled RAD) totaling nearly $1.6 million dollars. The RADs were intended to address the problems that two years of tax cuts had created. Requests included 14 new headcount across several departments, new and upgraded software to improve productivity, expanded training and recruitment, a fully funded capital program, and eliminating use of special revenue funds to subsidize operations. After the City Administrator submitted his budget, 37 additional changes to the budget were submitted. These included found savings, additional requests above directive, or cuts to the budget. For simplicity in reporting, all these additional changes have been reported in the “RAD” column (even though some of them are reductions versus the directive budget). Each change is detailed in the relevant departmental section this budget book.
In his recommended budget, the City Administrator prioritized improving staffing levels to meet growing demand for city services by approving 6 new headcount as well as ancillary items required to support the new employees, such as training, recruitment, and software. In the final approval of the budget, City Council took a more modified approach, approving some funds for an improved Capital Program, ending unsustainable use of the Economic Development Fund, and approving 2.5 new headcount. Council also rebalanced the mix of School and City property tax rates by reducing the school budget by $1.39 million.
The Budget Document
As in past years, the budget book includes 7 Sections:
1. Overview of the City of Saco – background and general introduction to the City as well as contact information for elected officials 2. Fiscal Summary – summary tables about the budget as well as detailed information about revenue sources 3. Capital Program – the Charter-mandated capital program, including an analysis of debt 4. Department Budgets – introduction to each department, budget summary, RAD details, and line item budgets 5. Other Budget Units – this includes the City Solicitor, School Appropriation, County Tax, and others 6. Other Governmental Funds –all special revenue and permanent funds with expected revenue or expenses in FY2020 7. Water Resource and Recovery Division – the City’s Enterprise funds
Tables in Sections 2 through 5 have four columns for the budget: Directive Budget, RAD (Requests Above Directive and other requested changes), APP (those RADs that were approved by City Council), and Approved Budget (the final budget as approved by City Council). The Approved Budget = Directive Budget + APP.
This document includes a number of improvements and changes designed to better organize information, improve analysis for the annual audit, and respond to City Council requests. These changes also qualify the City of Saco for the GFOA Distinguished Budget Award. Where possible, these changes are noted within the budget document itself to reduce confusion.
Changes to account-level budgeting:
• Department-specific software expenses have been distributed to department budgets, rather than sitting in the IT budget.
• The Building Maintenance department has been disbanded and various budget items migrated to other departments: o Building Maintenance operations & payroll expenses now sit under Public Works, in line with Saco’s organizational structure. o City Hall facilities and vehicle maintenance costs, previously accounted for under Building Maintenance, have been migrated to the City Administration budget.
• Capital Program includes use of TIF Special Revenue Funds as a funding mechanism.
• Contracted services paid on behalf of developers out of Planning escrow accounts now sit on the balance sheet, not in expenses.
• Historic Preservation Commission and SMPDC now sit with the rest of the City’s partner organizations under Supported Entities.
• CMP Utilities accounts are budgeted at the account level, rather than in the parent electricity accounts for each department.
• Parks & Rec programming costs are budgeted at the account level, rather than in the parent accounts.
• Police Department Outside Assignment time costs sit in the same place as corresponding revenue.
Letter of Transmittal 11
Changes to personnel budgeting:
• All headcount additions have been submitted as RADs in the budget and fringe benefits costs have been budgeted by line item.
• Employee allowance accounts (tools, clothing, boots) have been merged to their parent accounts to clean up the chart of accounts. Monitoring of those funds will now be managed through Paychex.
• Fringe benefits costs were analyzed down to the employee level, resulting in a savings of $250,000.
• Union contracts and cost of living increases at the employee level were used to calculate salary cost increases.
• FTE schedule was developed and included.
Changes to special revenue fund budgeting:
• Special revenue fund budgets were more closely reviewed with responsible staff and commissions.
• Use of TIF Funds was reviewed with the Economic Development Commission and a recommendation was forwarded to City Council.
• This document includes detailed analysis of changes to fund balances.
Overall improvements:
• Three budget workbooks were integrated into a single “super” budget workbook to simplify integration between Excel and Word.
• Staff made robust use of SharePoint tools in collaborating on the budget and submitting RADs for review.
• All tables, charts, and graphs include 5 years of historical data.
• The document makes use of the official City of Saco style guide.
• Line item detail was made available for all budgets, including special revenue funds.
• Each department section includes a short description of that department’s goals and achievements.
• Historical data has been rounded so that all tables and charts in the budget book reconcile.
Financial Internal Controls
The City’s Finance Department is responsible for establishing and maintaining internal controls designed to ensure that the assets of the City are protected from loss, theft, or misuse, and to ensure that the adequate accounting data is compiled to allow for the preparation of financial statements in conformity with accounting principles generally accepted in the United States of America. The internal controls being used are designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that the costs of control procedures are weighed against the expected benefits to be derived, and that the evaluation of costs and benefits requires educated estimates and professional judgments by management. All of the City’s internal accounting control evaluations occur within this framework.
As a recipient of federal, state, and local financial assistance, the City is also responsible for ensuring that adequate internal controls are in place to ensure and document compliance with applicable laws and regulations related to these programs. These internal controls are subject to periodic evaluations by the management and finance department staff of the City.
The City annually adopts fiscal year budgets for its general fund and school operations fund that are established in accordance with the various laws that govern the City’s operations as authorized by the Council. Per City Charter, the legal level of budgetary control is at the department level. This means that management cannot overspend departmental budgets without the approval of the governing body. These allocations are reviewed quarterly against actual expenditures, and variances are addressed in the quarterly financial reports presented to the City Council. At mid-year, unless conditions dictate an earlier need, budgets are reviewed, year-end projections are made, and adjustments to the financial plan considered and any necessary changes are legally adopted through the passage of a budget amendment.
Relevant Financial Policies
Letter of Transmittal 12
The City’s policy prescribes use of the unassigned fund balances. In general, unassigned fund balance is not to be used to fund any portion of the on-going and routine year to year operating expenditures of the City. It is to be used primarily to ensure adequate fund balances, to respond to unforeseen emergencies, and to provide overall financial stability. Saco’s fiscal policy does not mention the exclusion of net debt service.
According to Chapter 15 of the Saco City Code, “It is the policy objective of the City that the audited unassigned fund balance should be a maximum of 10% of the following year's general fund budget as adopted by the Saco City Council. The minimum unassigned fund balance should be set at one month's budgeted expenditures or 8.33% of the annual budget.” The unassigned fund balance of the City as of June 30, 2018, was 11.27% of the next year’s City’s General Fund Budget. The forecasted unassigned fund balance for June 30, 2019 is 11.58% of the next year’s City’s General Fund Budget.
Long Range Financial Planning
During fiscal year 2018, the City Council approved a major overhaul of Saco’s Comprehensive Plan. This document is already acting as a guide in how City Council reviews new development projects and was instrumental in gaining approval from the State for a new Downtown Development TIF District. The goal is to take this one step further and update the zoning ordinances in Saco to accommodate the continuously growing interest in our community. In fact, this process is well under way with on-going meetings and input from interested citizens. The next step is to leverage the Comprehensive Plan and updated zoning ordinances to develop a strategic plan for staff to follow, based upon guidance from appointed and elected officials as well as significant citizen involvement. This strategic plan will allow Saco to look beyond the annual budget process and start to put long-range financial planning into place. By putting citizens and local government officials into the decision-making loop, the City will be shifting to a more open and inclusive process of governance. For now, the focus remains on building a sustainable budget where forecasted increases can be funded by reasonable assumptions about community growth.
Thank You
Thank you to the Mayor and City Councilors for their guidance and thoughtful ideas. Together, we have greatly improved the Budget Book as a financial resource and as a guide book to municipal government for our citizens.
Thank you to City staff and department heads for your patience as we’ve continued to adjust the budget process. Your feedback, support, and experience have been critical in presenting the financial needs of the City.
Thank you to Denise Clavette and Nick Desjardins for your assistance on accounting for TIF funds. By bringing clarity and consistency, we have set the City of Saco up for tremendous success in economic development and capital improvement into the future.
Thank you to the Capital Plan Committee and its chair Patrick Fox for your support in a major change to the Capital Program that will greatly improve tracking and reporting going forward.
Thank you to Emily Roy and Torie Gorman for your thoughtful input on the thousands of small details that are required to get through this process each year.
Finally, a big thank you to Kevin Sutherland, City Administrator, for his support in my vision for what the annual budget process and budget book could look like. The annual budget requires a tremendous investment of time from the finance department and the support of administration is critical in developing a successful process.
Glenys R. Salas
Finance Director, City of Saco
Section 1 - City of Saco 13
Section 1 - City of Saco City of Saco Overview
The City of Saco is located at the mouth of the Saco River in southern Maine along the Atlantic Ocean, less than 20 minutes south of the Greater Portland Area, and less than two hours north of Boston, Massachusetts. Home to a growing population of 19k+ residents, a revitalized and repurposed mill district, world-class education system, a thriving economy, and many recreational opportunities, including fishing, hiking, biking, and kayaking, the City of Saco has plenty to offer residents, visitors, and businesses alike. With easy transportation via Interstate 95, U.S. Route 1, and as a destination stop along the Amtrak Downeaster, Saco’s residents, visitors, and labor force have easy access to and from the city. Comprised of 39 square miles, with farmland and areas of resource protection to the west, the Atlantic Ocean to the east, and a picturesque and historic Main Street at its center, Saco boasts a diverse landscape that has something to offer everyone.
According to the 2017 American Community Survey, Saco has a population of 19,127 and growing, with a seasonal influx of 2,500 people. The median household income in Saco is $63,750, while the per capita income is $32,891. Like many other Maine communities, Saco’s once booming textile mill district is being repurposed into a combination of commercial, mercantile, and residential units. According to the Maine Department of Labor, Saco’s unemployment rate is at 2.3%. Top employers include the City of Saco and Saco School Department (including Thorton Academy), Sweetser Children’s Services, Prime Dealerships, and General Dynamics (Source: Saco Economic Development Department). However, no single employer employs more than 3% of Saco’s labor force.
Top tax payers include Central Maine Power, Ferry Road Associates, and General Dynamics (Source: Saco Assessor). Saco has a broadly distributed tax base with no single tax payer accounting for more than 2.5% of the total tax base. While Saco has experienced both industrial and commercial growth, residential growth has outpaced the others by far.
Per the Audited FY 2018 Financial Statements
Taxpayer FY2018 Assessed
Value Rank
Percentage of Total Assessed Value
Central Maine Power Co. $47,948,205 1 2.19%
Ferry Road Associates 31,354,700 2 1.43%
General Dynamics Armament Systems 18,422,800 3 0.84%
Saco Real Estate Holdings 14,586,200 4 0.66%
Maine Water Company 12,167,719 5 0.55%
(Formerly Biddeford & Saco Water Co.)
Saco Mill No 4 LLC 12,078,400 6 0.55%
FPL Energy Maine Hydro LLC 11,787,100 7 0.54%
Saco & Biddeford Savings Inst. 10,247,200 8 0.47%
Northern Utilities Inc 9,335,173 9 0.43%
Saco Valley LLC 8,401,600 10 0.38%
With two schools serving grades K-2 (Fairfield and Young), one school serving grades 3-5 (CK Burns), one school serving grades 6-8 (Saco Middle School), and one prestigious private school (Thornton Academy) serving grades 9-12, the City of Saco offers students of all ages one of the best educations in the State of Maine.
Incorporated as a municipal government and a non-profit organization, the City of Saco operates with a Mayor-Council-Manager form of government. The Mayor and seven (7) City Councilors are elected for two-year staggered terms. The Mayor and City Council appoint the City Administrator, who manages twelve (12) distinct operational departments. The City of Saco, Maine provides a full range of services, including police and fire protection; sanitation services; the construction and maintenance of roads, bridges, and other infrastructure; a waste water treatment plant (Water Resource Recovery); solid waste collection; health and social welfare; recreation; general administration; economic development; and education.
Section 1 - City of Saco 14
In January 2018, the Mayor, City Council, City Administrator, and Department Heads worked together to create a long list of issues, goals, and priorities. After a lot of thought, the list of items was condensed to the following eight goals:
1. Review, Fund, and Develop a Strategic Recruitment, Retention, and Succession Plan; 2. Work Towards Increasing Recycling Rate to 35% or Better through Targeted Education and Outreach; 3. Research School Campus by Middle School + Review/Decide to Move Forward on Future School Construction Regardless of our Positioning on the State "List"; 4. Amend Policy on TIFs and CZs to Institute a Policy of Annual Performance Reporting of TIFs and CZ; 5. Consider New Business Park to Create Infrastructure that Attracts and Retains Business; 6. Bringing Natural Gas to the Mill Brook Business Park and the Route 1 North Corridor; 7. Work Collaboratively with Saco Main Street to Expand and Promote Downtown Saco in its role as a Commercial, Cultural, and Residential city; 8. Continue to Increase our Efforts in Energy Efficiency and Sustainability by Exploring Renewable Energy Projects.
The annual budget serves as the foundation for the City of Saco’s financial planning and control. The City Administrator and Finance Director create a list of increases and decreases known to affect the budget. The most common items are wages, benefits, debt, state funding, etc. The City Administrator then brings the net change to the Council to create a directive (goal) for the budget. The directive consists of a percentage of tax levy change and appropriation change. In February, the Finance Director gives all departments their directive budgeted amounts. All departments work on their directive budgets and create a listing of RADs (Requests Above Directive). Some RADs will serve as requests for keeping programs and departments at their current levels. Other RADs will be for critical needs, new programs, new staff, additional needs, and other changes. The City Administrator will determine which RADs can be supported and included in the budget submitted to the Council after the Assessor provides the estimated value (which will change the tax revenue). The City Administrator then presents this proposed budget to the City Council for review “at the second regular meeting of the City Council in March” (City Charter). The City Council is required to hold a public hearing on the proposed budget and to adopt a final budget in May (no later than 30 days prior to the June school budget vote). The appropriated budget is prepared by fund and department.
Both transfers of appropriations into or out of a department and between various departments require the approval of the governing council.
The following organization chart graphically depicts each of the 12 departments within the city organization and the key services delivered. Delivery mechanisms for services vary by department, and each department has its own unique mission relative to its particular service area.
Section 1 - City of Saco 15
Organizational Chart
Section 1 - City of Saco 16
City of Saco Elected Officials To determine which Ward you live in, please visit our website
City Council Representatives (2018-2020)
Mayor, Marston Lovell ............................................................................................ [email protected]
Councilor Ward 1, Marshall Archer ........................................................... [email protected]
Councilor Ward 2, Roger Gay ................................................................... [email protected]
Councilor Ward 3, William Doyle ............................................................... [email protected]
Councilor Ward 4, Lynn Copeland ............................................................ [email protected]
Councilor Ward 5, Alan Minthorn .............................................................. [email protected]
Councilor Ward 6, Micah Smart ................................................................ [email protected]
Councilor Ward 7, Nathan Johnston ......................................................... [email protected]
School Board Representatives
School Board Ward 1, Garrett Abrahamson .......................................... [email protected]
School Board Ward 2, Lynn Leary ..................................................................... [email protected]
School Board Ward 3, Emily Walters ..............................................................EWalters@sacoschools.org
School Board Ward 4, Stephen Shiman .........................................................SShiman@sacoschools.org
School Board Ward 5, Arthur Tardif ................................................................... [email protected]
School Board Ward 6, Stanley Mozden ......................................................... [email protected]
School Board Ward 7, Elizabeth Johnston .................................................. [email protected]
Other Representatives
For more information about the County, State, and Federal Representatives please visit our website.
County Commissioner, District 3, Cynthia Chadwick-Granger: (207)508-2329,
Maine State Representative, District 14, Donna Bailey: (207)284-9962,
Maine State Representative, District 15, Margaret O’Neil: (207)590-1679,
Maine State Representative, District 16, Donald Marean: (207)727-5527,
Maine State Senator, District 5, Justin Chenette: (207)590-3266,
US Representative, 1st Congressional District, Chellie Pingree: (207)774-5019,
https://pingree.house.gov/
US Senator, Susan Collins: (207)283-1101, https://www.collins.senate.gov/
US Senator, Angus King: (207)883-1588, http://www.king.senate.gov/
Section 1 - City of Saco 17
City of Saco Directory of Departments Saco City Hall, 300 Main Street, Hours: Monday-Thursday 8:30 AM to 5:00 PM & Friday 7:30 AM to 4:00 PM
Administration: Saco City Hall, Second Floor .................................................................. (207)282-4191
Assessment: Saco City Hall, First Floor ........................................................................... (207)282-1611
Real Estate and Property Valuations, Tax Exemptions
City Clerk: City Hall, First Floor .......................................................................................... (207)284-4831
Certificates – Birth, Death & Marriage
Licenses – Dog, Victualer, Liquor, Hunting, Fishing, Mooring, Business Registration
Code Enforcement: City Hall, First Floor .......................................................................... (207)284-6983
Building, Plumbing, Electrical Permits & Zoning Code
General Assistance: City Hall, First Floor ......................................................................... (207)282-8206
By Appointment Only - Tuesday & Thursday 8:30 am to 5:00 pm
Finance: City Hall, First Floor ............................................................................................. (207)282-1032
Registration of Vehicles, ATV, Snowmobiles, and Boats.................................................... (207)283-3303
Property Tax Payments
Fire: Central Fire Station, 271 North Street ........................................................................ (207)282-3244
Human Resources: Payroll and Employee Benefits, Third Floor ..................................... (207)710-5037
Information Technology: City Hall .................................................................................... (207)710-5030
Parks and Recreation: Community Center, 75 Franklin Street ......................................... (207)283-3139
Hours: Monday-Friday 7:30 AM to 4:00 PM
Planning and Development: City Hall, First Floor ............................................................. (207)282-3487
Police: Police Station, 20 Storer Street .............................................................................. (207)282-8214
Public Works: Public Works, 351 North Street ................................................................. (207)284-6641
Snow Removal; Storm Drainage; Road Maintenance; Sewer Issues
Hours: Monday-Friday 7:00-3:00 PM
Transfer Station (Foss Road) ............................................................................................ (207)282-7230
Hours: 8:00 AM to 4:00 PM Closed Sundays and Mondays
Water Resources Recovery: 68 Front Street .................................................................... (207)282-3564
Hours: Monday-Thursday 7:00-3:30 PM and Friday 6:30-12:00 PM
Saco Schools: 90 Beach Street ......................................................................................... (207)284-4505
For more information about the different City Departments in Saco, please visit www.sacomaine.org
Section 1 - City of Saco 18
Section 2 – Fiscal Summary 19
Section 2 – Fiscal Summary Financial Overview
FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Actual FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
EXPENDITURES General government 2,668,813 2,608,331 2,479,386 2,846,036 2,513,519 3,163,562 (202,711) 2,960,851 352,384 130,873 3,091,724
Public safety 6,639,366 6,594,027 6,799,152 6,891,441 5,898,691 7,158,242 221,152 7,379,394 548,389 149,195 7,528,589
Public works 5,365,001 5,322,294 5,686,708 5,425,048 4,253,380 5,458,871 501,235 5,960,106 (20,943) (37,726) 5,922,380
Culture & Recreation 1,555,905 1,611,288 1,593,396 1,616,769 1,509,726 1,705,835 80,440 1,786,275 8,314 (11,962) 1,774,313
Unclassified 4,504,961 4,684,267 4,818,968 5,089,474 4,966,974 5,702,038 (295,517) 5,406,521 166,327 (60,711) 5,345,810
County tax 1,231,018 1,243,927 1,276,339 1,293,389 1,197,241 1,206,722 30,168 1,236,890 0 0 1,236,890
Debt service 2,407,689 2,379,637 2,308,708 2,614,227 1,978,642 2,053,121 100,209 2,153,330 169,752 169,752 2,323,082
Capital improvements 1,098,947 741,817 1,248,699 702,422 248,469 751,850 (751,850) 0 0 0 0
Total expenditures 25,471,700 25,185,588 26,211,356 26,478,806 22,566,642 27,200,241 (316,874) 26,883,367 1,224,223 339,421 27,222,788
OTHER FINANCING USES Capital improvements (transfer to capital fund) 0 60,592 0 0 0 0 524,175 524,175 332,175 260,000 784,175
Transfer to school 20,722,537 21,764,772 22,214,911 23,706,762 22,722,800 27,267,360 201,834 27,469,194 (1,390,130) (1,390,130) 26,079,064
Other transfers out 1,059,520 1,167,942 893,824 2,516,859 1,527,116 1,323,766 719,901 2,043,667 11,173 11,173 2,054,840
Total other financing uses 21,782,057 22,993,306 23,108,735 26,223,621 24,249,916 28,591,126 1,445,910 30,037,036 (1,046,782) (1,118,957) 28,918,079
Total expenditures & other financing uses 47,253,757 48,178,894 49,320,091 52,702,427 46,816,558 55,791,367 1,129,036 56,920,403 177,441 (779,536) 56,140,867
REVENUES Taxes 41,505,718 43,349,082 45,133,064 46,508,400 47,055,857 48,720,549 1,343,754 50,064,303 215,879 (819,915) 49,244,388
Licenses & permits 721,912 1,032,286 840,148 1,099,548 852,138 840,650 98,466 939,116 23,000 23,000 962,116
Intergovernmental 2,060,549 2,206,083 2,313,077 2,627,968 1,990,135 2,699,994 536,485 3,236,479 0 0 3,236,479
Charges for services 1,161,093 1,166,764 1,084,964 1,181,158 1,032,877 1,351,091 (55,707) 1,295,384 (30,000) 0 1,295,384
Other revenues 548,118 502,248 308,120 392,513 940,656 444,492 15,583 460,075 0 0 460,075
Total revenues 45,997,390 48,256,463 49,679,373 51,809,587 51,871,663 54,056,776 1,938,581 55,995,357 208,879 (796,915) 55,198,442
OTHER FINANCING SOURCES Budgeted use of surplus 0 0 0 0 0 190,130 (190,130) 0 208,585 257,402 257,402
Transfers in 1,324,434 1,361,020 1,049,085 1,024,487 893,187 1,544,461 (619,415) 925,046 (240,023) (240,023) 685,023
Total other financing sources 1,324,434 1,361,020 1,049,085 1,024,487 893,187 1,734,591 (809,545) 925,046 (31,438) 17,379 942,425
Total revenues & other financing sources 47,321,824 49,617,483 50,728,458 52,834,074 52,764,850 55,791,367 1,129,036 56,920,403 177,441 (779,536) 56,140,867
Section 2 – Fiscal Summary 20
Budget Overview by Department
Department FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved
$ Change
Directive Budget RAD APP
Approved Budget
Assessor 194,046 192,428 168,342 194,031 153,371 212,888 9,674 222,562 4,061 200 222,762
Building Maintenance 104,954 96,300 108,147 106,554 62,470 133,582 (133,582) 0 0 0 0
Capital Projects 3,506,636 3,182,046 3,557,407 3,316,649 2,227,111 2,804,971 (127,466) 2,677,505 501,927 429,752 3,107,257
City Administration 363,666 172,255 265,263 288,500 329,850 365,096 68,519 433,615 (44,033) (21,847) 411,768
City Clerk 315,751 295,026 278,552 301,767 285,473 316,609 6,720 323,329 17,049 2,336 325,665
Code Enforcement 222,585 231,918 266,829 333,618 248,157 307,465 17,818 325,283 69,326 66,038 391,321
Contingency 211,479 272,968 371,854 301,728 431,260 165,482 12,518 178,000 13,000 22,958 200,958
Council 17,116 14,593 14,855 15,361 17,478 16,627 33 16,660 11,415 4,915 21,575
County Tax 1,231,018 1,243,927 1,276,339 1,293,389 1,197,241 1,206,722 30,168 1,236,890 0 0 1,236,890
Federal Assistance 0 0 0 0 0 0 0 0 0 0 0
Finance 396,666 471,462 510,477 478,467 371,313 468,562 100,066 568,628 42,292 11,800 580,428
Fire/Ambulance 3,011,189 3,005,694 3,222,248 3,099,822 2,745,527 3,228,186 23,598 3,251,784 339,501 149,933 3,401,717
Fringe Benefits 3,401,688 3,509,179 3,429,039 3,722,906 3,406,053 4,366,537 (291,113) 4,075,424 247,541 42,545 4,117,969
Human Resources 0 0 0 140,069 143,552 180,125 20,774 200,899 64,744 14,160 215,059 Information Technology 533,441 551,046 386,975 430,522 493,956 543,871 (222,941) 320,930 181,302 55,586 376,516
Insurance 182,546 203,436 213,123 226,506 243,211 203,750 30,000 233,750 0 0 233,750
Overlay 0 0 0 0 0 0 0 0 0 0 0
Parks & Recreation 1,555,905 1,611,288 1,593,396 1,616,769 1,509,726 1,705,835 80,440 1,786,275 8,314 (11,962) 1,774,313
Planning & Econ Dev 354,620 366,683 336,753 391,276 258,823 477,067 (72,484) 404,583 590 (2,315) 402,268
Police Department 3,628,177 3,588,333 3,576,904 3,791,619 3,153,164 3,930,056 197,554 4,127,610 208,888 (738) 4,126,872
Public Works 5,365,001 5,322,294 5,686,708 5,425,048 4,253,380 5,458,871 501,235 5,960,106 (20,943) (37,726) 5,922,380
School Budget 20,722,537 21,764,772 22,214,911 23,706,762 22,722,800 27,267,360 201,834 27,469,194 (1,390,130) (1,390,130) 26,079,064
Solicitor 165,968 216,620 143,193 165,871 149,076 141,670 2,692 144,362 5,638 0 144,362
Supported Entities 709,248 698,684 804,952 838,334 886,450 966,269 (46,922) 919,347 (94,214) (126,214) 793,133
Transfers 1,059,520 1,167,942 893,824 2,516,859 1,527,116 1,323,766 719,901 2,043,667 11,173 11,173 2,054,840
Expense Total 47,253,757 48,178,894 49,320,091 52,702,427 46,816,558 55,791,367 1,129,036 56,920,403 177,441 (779,536) 56,140,867
Section 2 – Fiscal Summary 21
Revenue Detail Saco’s primary revenue source is tax revenue, both excise and property taxes, which comprises 87.7% of all revenues. Real and personal property taxes are 91.5% of all tax revenue. Property taxes were calculated as total budgeted expenses less all other revenue sources in order to achieve a balanced budget. The remaining 8.5% of tax revenue is primarily Excise Taxes. Excise Taxes, along with all other revenue items, are calculated by evaluating the prior 3 years of full year results plus a comparison between the current year’s budget and year to date results. Typically, the revenue budgeted is an average of the last 3 full year actuals and the current year’s budget. If the last 3 years show a significant growth in revenue, an increase in line with historic trends may be entered. Since the City of Saco cannot control revenue, Finance prefers to err on the conservative side with these estimates. Other revenue sources include intergovernmental funding (5.8%), charges for services (2.3%), license and permit fees (1.7%), transfers in from other funds (1.2%), and budgeted use of surplus (0.5%). Other revenues, such as interest revenue or sale of city property, comprise just 0.8% of all revenues.
Revenue Line Item Detail FY 2015 Actual FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Revenue Budgeted Use Of Surplus
Budgeted Use Of Surplus: Budgeted Use Of Surplus: 10350-300800-00000 0 0 0 0 0 190,130 (190,130) 0 208,585 257,402 257,402
Budgeted Use Of Surplus Total 0 0 0 0 0 190,130 (190,130) 0 208,585 257,402 257,402
Charges For Services
Miscellaneous Fees: Miscellaneous Fees: 10250-300710-00000 3,625 17,847 27,165 24,280 1,624 2,745 (45) 2,700 0 0 2,700
Miscellaneous Fees: Passport Revenue: 10250-300717-00000 0 0 0 0 0 0 0 0 0 0 0
Recreation Department: Recreation Department Fees: 10230-300708-00000 917,325 906,648 923,915 903,474 728,201 920,184 40,000 960,184 0 0 960,184
Police: Witness Fees-Police: 10150-300501-00000 4,789 3,564 1,365 2,031 1,187 4,000 (2,600) 1,400 0 0 1,400
Police: School Resource Officer Reimb: 10150-300555-00000 55,857 55,382 59,043 0 0 0 0 0 0 0 0
Police: Police General Revenues: 10150-300700-00000 42,523 57,528 53,632 74,205 79,330 75,000 (7,000) 68,000 0 0 68,000
Community Policing-Thorton A: Community Policing-Thornton: 10160-300701-00000 46,756 49,362 49,697 49,570 51,460 52,444 56 52,500 0 0 52,500
False Alarm Fines: False Alarm Fines: 10240-300709-00000 11,450 8,400 20,298 17,854 16,700 15,000 2,000 17,000 0 0 17,000
Public Works: Public Works Revenues: 10170-300702-00000 9,249 6,947 3,609 64,445 48,907 63,000 0 63,000 0 0 63,000
Public Works: Street Opening Permits: 10170-300706-00000 3,000 (4,970) (11,955) (2,595) 6,890 3,054 (3,054) 0 0 0 0
Public Works: Flow Control Ordinance: 10170-300707-00000 3,200 3,550 3,150 3,600 1,850 3,658 (58) 3,600 0 0 3,600
Public Works: X. Sidewalk Revenues: 10170-300720-00000 7,700 11,500 (9,985) (1,500) 0 0 0 0 0 0 0
Public Works: X. North Street Traffic Study: 10170-300721-00000 18,593 4,000 (52,978) 0 0 0 0 0 0 0 0
Public Works: X.342 Lincoln St Sidewalk Fees: 10170-300724-00000 0 0 (25,000) 0 0 0 0 0 0 0 0
Public Works: X.Boom Road Traffic Impact Fee: 10170-300726-00000 200 600 600 0 0 0 0 0 0 0 0
Public Works: X. Rt 112 Corridors Traffic: 10170-300727-00000 0 1,755 (1,755) 0 0 0 0 0 0 0 0
Transfer Station Fees: Transfer Station Fees: 10190-300704-00000 35,126 42,651 42,263 42,494 94,528 210,174 (85,174) 125,000 (30,000) 0 125,000
Sewer Inspection Fees: Sewer Inspection Fees: 10200-300705-00000 1,700 2,000 1,900 3,300 2,200 1,832 168 2,000 0 0 2,000
Charges For Services Total 1,161,093 1,166,764 1,084,964 1,181,158 1,032,877 1,351,091 (55,707) 1,295,384 (30,000) 0 1,295,384
Intergovernmental
Other Federal Aid: Fema: 10120-300601-00000 0 77,793 15,559 0 (333,429) 0 0 0 0 0 0
Welfare Reimbursement: Welfare Reimbursement: 10041-300506-00000 84,243 92,332 73,549 101,858 38,779 96,396 (9,526) 86,870 0 0 86,870
Other State Aid: Tree Growth Tax: 10130-300500-00000 35,448 37,195 34,897 36,790 35,816 35,630 370 36,000 0 0 36,000
Other State Aid: Other State Revenue: 10130-300502-00000 6,059 5,770 608 6,067 0 5,340 (340) 5,000 0 0 5,000
Other State Aid: State Veteran'S Exemption: 10130-300503-00000 12,522 11,843 11,745 11,732 10,490 12,544 (799) 11,745 0 0 11,745
Section 2 – Fiscal Summary 22
Other State Aid: State Bete Program: 10130-300513-00000 272,688 271,710 287,762 298,217 339,867 290,039 60,174 350,213 0 0 350,213
Other State Aid: X. Fire Dept-State Revenues: 10130-300563-00000 56 34 0 0 0 0 0 0 0 0 0
Other State Aid: Grant Revenue: 10130-300610-00000 0 0 500 0 0 0 0 0 0 0 0
Revenue Sharing: State Revenue Sharing: 10131-300504-00000 1,058,579 1,086,466 1,004,914 1,080,968 879,168 1,137,871 284,467 1,422,338 0 0 1,422,338
Homestead Exemptions: Homestead Exemptions: 10132-300507-00000 368,955 383,631 575,735 771,645 718,211 803,136 203,542 1,006,678 0 0 1,006,678
Other State Aid: Justice Assistance Mdea Grant: 10466-300620-00000 0 14,765 84,846 93,735 76,552 80,492 13,243 93,735 0 0 93,735
Local Road Assistance: Local Road Assistance: 10504-300505-00000 219,344 221,684 220,632 223,884 221,848 235,635 (14,635) 221,000 0 0 221,000
Other State Aid: Snowmobile Registrations: 10130 - 300255 - 00000 2,655 2,860 2,330 3,072 2,833 2,911 (11) 2,900 0 0 2,900
Intergovernmental Total 2,060,549 2,206,083 2,313,077 2,627,968 1,990,135 2,699,994 536,485 3,236,479 0 0 3,236,479
Licenses & Permits
Cable Television Franchise: Cable Television Franchise: 10060-300252-00000 269,818 271,040 277,670 358,422 151,666 274,860 (860) 274,000 0 0 274,000
City Clerk Fees: City Clerk Fees: 10040-300250-00000 71,136 70,323 70,169 68,877 56,694 79,659 (9,659) 70,000 0 0 70,000
City Clerk Fees: City Clerk-Certified Copies: 10040-300261-00000 9,446 8,742 9,145 9,279 7,865 10,568 (1,568) 9,000 0 0 9,000
City Clerk Fees: City Clerk-Addl Cert Copies: 10040-300262-00000 4,949 4,967 5,226 5,748 4,905 5,432 (32) 5,400 0 0 5,400
City Clerk Fees: City Clerk-Burial Permits: 10040-300263-00000 2,296 1,890 1,946 1,826 1,818 1,832 (32) 1,800 0 0 1,800
City Clerk Fees: City Clerk-Marriage License: 10040-300264-00000 4,532 5,256 5,364 3,829 4,400 4,836 (36) 4,800 0 0 4,800
Canine Licenses And Late Fees: Canine License Fees: 10100-300400-00000 5,799 5,884 6,155 5,713 6,119 5,803 (3) 5,800 0 0 5,800
Canine Licenses And Late Fees: Canine Late Fees: 10100-300401-00000 14,545 11,225 14,375 8,300 16,000 10,180 0 10,180 0 0 10,180
Canine Licenses And Late Fees: Canine Impound Fees: 10100-300402-00000 2,905 3,985 1,250 1,550 1,050 3,054 (1,554) 1,500 0 0 1,500
Building Permits: Building Permits: 10050-300251-00000 267,159 548,886 339,741 537,438 512,217 377,678 87,958 465,636 0 0 465,636
Building Permits: X. Goosefare Brook Wtrshd Cfup: 10050-300256-00000 0 0 0 (2,905) 0 0 0 0 0 0 0
Building Permits: Other Inspection Fees/Fines: 10050-300258-00000 13,935 8,430 7,715 7,930 6,100 1,476 6,524 8,000 23,000 23,000 31,000
Building Permits: Consent Agreements: 10050-300711-00000 50 200 2,750 1,600 7,500 509 (9) 500 0 0 500
Plumbing Permits: Plumbing Permits: 10070-300253-00000 16,212 24,688 30,238 28,200 19,148 18,833 6,167 25,000 0 0 25,000
Victualers' License: Victualers' Licenses: 10110 - 300450 - 00000 6,790 7,530 8,210 7,385 4,690 10,300 (2,800) 7,500 0 0 7,500
Victualers' License: Medical Marijuana Fees: 10110 - 300451 - 00000 0 0 0 0 3,000 0 0 0 0 0 0
Electrical Inspection Fees: Electrical Inspection Fees: 10080 - 300254 - 00000 32,340 59,240 60,194 56,356 48,966 35,630 14,370 50,000 0 0 50,000
Licenses & Permits Total 721,912 1,032,286 840,148 1,099,548 852,138 840,650 98,466 939,116 23,000 23,000 962,116
Other Fin Sources (Uses)
From Special Revenue Fund: Transfer From Ambulance Fund: 10340-300951-00000 931,788 876,245 737,191 750,833 599,304 720,000 0 720,000 (52,377) (52,377) 667,623
From Special Revenue Fund: Transfer From Enterprise Fund: 10340-300954-00000 0 0 0 0 0 0 0 0 0 0 0
From Special Revenue Fund: Transfer From School Gen Ed: 10340-300955-00000 337,646 423,677 259,136 0 0 0 0 0 0 0 0
From Special Revenue Fund: Transfer From Bayview Fund: 10340-300957-00000 0 0 0 0 0 0 9,000 9,000 0 0 9,000
From Special Revenue Fund: Transfer From Camp Ellis: 10340-300958-00000 0 0 0 24,554 0 47,261 (38,861) 8,400 0 0 8,400
From Special Revenue Fund: Transfer From Economic Develop: 10340-300959-00000 0 0 0 219,166 0 270,000 (82,354) 187,646 (187,646) (187,646) 0
From Special Revenue Fund: Transfer From Downtown T.I.F.: 10340-300961-00000 0 0 0 0 0 184,000 (184,000) 0 0 0 0
From Special Revenue Fund: Transfer From T.I.F.: 10340-300962-00000 0 0 0 0 0 290,000 (290,000) 0 0 0 0
From Special Revenue Fund: Transfer From Fire Impact: 10340-300963-00000 0 0 0 0 18,750 25,000 (25,000) 0 0 0 0
From Special Revenue Fund: Single Transfers From Spec Rev: 10340-300964-00000 0 0 0 29,934 0 8,200 (8,200) 0 0 0 0
Section 2 – Fiscal Summary 23
From Capital Projects Fund: Transfer For Capital Projects: 10341-300952-00000 55,000 61,098 52,758 0 275,133 0 0 0 0 0 0
Other Fin Sources (Uses) Total 1,324,434 1,361,020 1,049,085 1,024,487 893,187 1,544,461 (619,415) 925,046 (240,023) (240,023) 685,023
Other Revenues
Land Use Penalty: Land Use Penalty: 10414-300557-00000 0 0 0 3,292 19,526 0 0 0 0 0 0
Building Rentals: Rental Income: 10280-300752-00000 55,746 83,902 78,961 67,066 35,855 55,990 (5,990) 50,000 0 0 50,000
Fire Revenues: Fire Dept Revenues: 10474-300563-00000 0 715 855 0 0 0 0 0 0 0 0
Insurance Claims And Refunds: Insurance Claims And Refund: 10290-300753-00000 283,046 200,351 0 (30) (6,389) 0 0 0 0 0 0
Interest Earnings: Interest Earnings: 10260-300750-00000 16,853 39,982 98,880 219,137 468,379 228,880 71,120 300,000 0 0 300,000
Planning/Zoning Board And Engi: Planning & Econ Dev Fees: 10310-300754-00000 100 75 75 75 575 0 75 75 0 0 75
Planning/Zoning Board And Engi: Planning Board & Engineering: 10310-300755-00000 106,818 49,320 47,456 77,534 37,710 75,000 0 75,000 0 0 75,000
Planning/Zoning Board And Engi: Millbrook Business Pk Lot#10: 10310-300755-50308 0 0 0 0 30,270 0 0 0 0 0 0
Recycled Waste And Fees: Recycled Waste & Fees: 10320-300756-00000 11,723 15,729 12,762 14,769 7,798 15,779 (779) 15,000 0 0 15,000
Recycled Waste And Fees: Sale Of Bins: 10320-300759-00000 0 0 282 192 0 0 0 0 0 0 0
Sale Of City Assets: Sale Of City Assets: 10270-300751-00000 12,070 68,192 7,357 7,818 336,026 10,000 0 10,000 0 0 10,000
Unclassified: Miscellaneous Unclass Revenues: 10330-300757-00000 61,762 43,982 61,492 2,660 10,906 58,843 (48,843) 10,000 0 0 10,000
Other Revenues Total 548,118 502,248 308,120 392,513 940,656 444,492 15,583 460,075 0 0 460,075
Taxes Interest And Lien Costs On Tax: Tax/Lien Interest: 10030-300300-00000 134,671 115,569 115,754 107,751 90,284 115,000 0 115,000 0 0 115,000
Interest And Lien Costs On Tax: Lien Fees: 10030-300301-00000 17,361 19,575 17,119 14,700 10,549 19,198 (2,200) 17,000 0 0 17,000
Excise Taxes: Rapid Renewal Excise Taxes: 10020-300200-00000 549,374 638,326 683,266 779,162 674,355 610,800 72,466 683,266 0 0 683,266
Excise Taxes: Motor Vehicle Excise: 10020-300201-00000 2,996,291 3,150,649 3,422,440 3,536,239 3,062,065 3,358,500 63,940 3,422,440 0 0 3,422,440
Excise Taxes: Boat Excise: 10020-300202-00000 15,678 16,158 16,268 17,795 6,521 16,000 0 16,000 0 0 16,000
Real And Personal Property: Taxes Committed: 10000-300101-00000 37,733,758 39,386,787 40,767,791 41,994,738 43,186,146 44,560,331 1,192,266 45,752,597 215,879 (819,915) 44,932,682
Real And Personal Property: Taxes-In Lieu: 10000-300105-00000 58,585 22,018 110,426 58,015 25,937 40,720 17,280 58,000 0 0 58,000
Change In Deferred Property Re: Taxes Committed: 10010-300101-00000 0 0 0 0 0 0 0 0 0 0 0
Taxes Total 41,505,718 43,349,082 45,133,064 46,508,400 47,055,857 48,720,549 1,343,752 50,064,303 215,879 (819,915) 49,244,388
Revenue Total 47,321,824 49,617,483 50,728,458 52,834,074 52,764,850 55,791,367 1,129,034 56,920,403 177,441 (779,536) 56,140,867
Section 2 – Fiscal Summary 24
Summary of Requests Above Directive (RAD)
Type Department RAD Name Status Ongoing One-Time Total Total Approved Reserves Local
City Council
Expense City Administration
1.1% Increase for Non-Union Employees
Maintain Effort 41,205 0 41,205 - - - NO
Expense City Administration
Headcount - Shift from Grants and Projects Specialist to Communications Coordinator - $43,500
Maintain Effort 0 0 0
- - - YES
Expense City Clerk Presidential Primary - March 2020
Maintain Effort 0 13,343 13,343 - - -
NO
Expense City Clerk Zoning Ordinance Revision Paid out of TIFs
Maintain Effort 0 0 0 - - -
YES
Expense Fire/Ambulance 2% Incremental Union Increase
Maintain Effort 40,000 0 40,000 40,000 - 40,000
YES
Expense Fire/Ambulance Increase stipends for Call Division Firefighters
Maintain Effort 5,000 0 5,000 5,000 - 5,000
YES
Expense Assessing Comprehensive Ongoing Training for New Employees
Critical Need 4,000 0 4,000 2,000 - 2,000
YES
Expense Parks & Recreation
Forestry Bucket Truck Critical Need (20,000) 0 (20,000) (20,000) - (20,000)
YES
Expense Capital Projects Forestry Bucket Truck Critical Need 29,752 0 29,752 29,752 - 29,752 YES
Expense City Clerk Temporary Election Help Critical Need 0 2,045 2,045 2,045 2,045 - YES
Expense Code Enforcement
Life Safety violations elimination
Critical Need 0 35,000 35,000 35,000 35,000 -
YES
Expense Fire/Ambulance Headcount - staffing to bring Shift Staffing to 9 on all four shifts
Critical Need 126,402 17,650 144,052
144,052 17,650 126,402
YES
Expense Human Resources
Headcount - Administrative Assistant
Critical Need 37,196 2,305 39,501 - - -
NO
Expense Human Resources
Recruitment Advertising Critical Need 11,600 0 11,600 - - -
NO
Expense Information Technology
HEADCOUNT - Cyber Security Program Manager
Critical Need 115,822 5,805 121,627 - - -
NO
Expense Information Technology
Sophos Intercept X + EDR Critical Need 13,500 0 13,500 13,500 - 13,500
YES
Expense Information Technology
nDiscovery - Managed Threat protection - City wide
Critical Need 10,000 0 10,000 10,000 - 10,000
YES
Section 2 – Fiscal Summary 25
Type Department RAD Name Status Ongoing One-Time Total Total Approved Reserves Local
City Council
Expense Parks & Recreation
Aerifier Critical Need 0 17,907 17,907 17,907 17,907 -
YES
Expense Planning & Econ Dev
Program Coordinator Critical Need 2,000 0 2,000 2,000 - 2,000
Expense Police Department
Headcount - Increase Police Patrol by 2 A
Critical Need 137,536 1,650 139,186 - - -
NO
Expense Police Department
Patrol PC Upgrade Critical Need 0 12,800 12,800 12,800 12,800 -
YES
Expense Public Works Solid Waste Curbside Collection Program Enhancements
Critical Need 0 32,000 32,000
32,000 32,000 -
YES
Expense Solicitor Additional resources to cover attorney fees
Critical Need 5,638 0 5,638 - - -
NO
Revenue Fire/Ambulance Reduce Ambulance Transfer to Replace Ambulance 3
Maintain Effort (52,377) 0 (52,377) (52,377) - (52,377)
YES
Expense Supported Entities
Dyer Library Salary Increase to Match City
Maintain Effort 4,900 0 4,900 4,900 - 4,900
YES
Expense Capital Projects Make Capital Plan Whole Critical Need 302,175 0 302,175 150,000 - 150,000 YES
Expense Contingency Senior Tax Relief Program Critical Need 25,295 0 25,295 44,672 - 44,672 YES
Expense Council Council Wages Critical Need 6,500 0 6,500 - - - NO
Expense Council Support for the Council Budget
Critical Need 4,915 0 4,915 4,915 - 4,915
YES
Expense Finance Increase to Internal Auditor Hours
Critical Need 12,600 0 12,600 12,600 - 12,600
YES
Expense Information Technology
Additional Email licenses Critical Need 11,020 0 11,020 - - -
NO
Expense Parks & Recreation
Headcount - Parks Laborer position
Critical Need 30,900 825 31,725 - - -
NO
Expense Police Department
Headcount - Increase Police Patrol by 2 B
Critical Need 137,536 1,650 139,186 - - -
NO
Expense Fire/Ambulance 4 Headcount - Additional Staffing to work towards 40 members/10 per shift
Invest for Growth 252,805 3,300 256,105
- - -
NO
Expense Capital Projects Garage Fabrication Equipment
Invest for Growth 0 30,000 30,000 110,000 110,000 -
YES
Expense Supported Entities
Membership with GPCOG Invest for Growth 32,000 0 32,000 - - -
NO
Section 2 – Fiscal Summary 26
Type Department RAD Name Status Ongoing One-Time Total Total Approved Reserves Local
City Council
Revenue Transfers End Use of Economic Development Funds for Operations
Critical Need (187,646) 0 (187,646)
(187,646) - (187,646)
YES
Expense Public Works Remove Duplicate Headcount Maintain Effort (49,025) 0 (49,025) (49,025) - (49,025) YES
Expense Supported Entities
Leverage TIF Funding for ShuttleBus-Zoom Increase
Maintain Effort 0 0 0 - - -
YES
Expense School Budget Flat Insurance Premiums Maintain Effort (290,130) 0 (290,130) (290,130) - (290,130) YES
Expense Public Works Savings in Capacity Costing - Energy Committee & Maine Power Options
Maintain Effort (9,973) 0 (9,973)
(9,973) - (9,973)
YES
Expense Public Works Lower than estimated Demand and Usage fees from CMP
Maintain Effort (15,914) 0 (15,914)
(15,914) - (15,914)
YES
Expense Planning & Econ Dev
Missed step COLA Increase for Planning & Economic Development Director
Maintain Effort 935 0 935
935 - 935
YES
Expense Supported Entities
Biddeford Saco Chamber paid out of TIFs
Maintain Effort (5,000) 0 (5,000) (5,000) - (5,000)
YES
Expense Supported Entities
Split EDC Separate from SMFA
Maintain Effort 0 0 0 - - -
YES
Expense Planning & Econ Dev
Realign Use of TIF Funds Maintain Effort 0 0 0 - - -
YES
Expense Code Enforcement
Adjust line items to reflect the correct funding for electrical inspector
Maintain Effort 7,000 0 7,000
7,000 - 7,000
YES
Expense Supported Entities
Maine Municipal Association 2% Increase
Critical Need 662 0 662 662 - 662
YES
Expense Supported Entities
Saco Pathfinders Increase due to more snowmobiles registered - 428 last year
Critical Need 179 0 179
179 - 179
YES
Expense Supported Entities
Seeds of Hope Incremental Request
Critical Need 2,000 0 2,000 2,000 - 2,000
YES
Expense Supported Entities
America Red Cross Request Critical Need 500 0 500 500 - 500
YES
Expense Supported Entities
Southern Maine Veteran's Memorial Cemetery Association
Critical Need 1,000 0 1,000
1,000 - 1,000
YES
Expense Supported Entities
Caring Unlimited: York county's Domestic Violence Program
Critical Need 5,545 0 5,545
5,545 - 5,545
YES
Section 2 – Fiscal Summary 27
Type Department RAD Name Status Ongoing One-Time Total Total Approved Reserves Local
City Council
Expense Finance Make Internal Auditor Full Time
Invest for Growth 43,156 2,305 45,461 - - -
NO
Expense Code Enforcement
Make Second Code Enforcement Officer Full time
Maintain Effort 30,364 0 30,364 30,364 - 30,364
YES
Revenue Code Enforcement
Make Second Code Enforcement Officer Full time
Maintain Effort 23,000 0 23,000 23,000 - 23,000
YES
Expense Transfers TIF Valuations Maintain Effort 11,173 11,173 11,173 - 11,173 YES
Expense Supported Entities
A Grant Match for Age Friendly Saco
Critical Need 2,500 0 2,500 2,500 - 2,500
YES
Revenue Public Works 1 Free Yard at the Transfer Station
Invest for Growth (30,000) (30,000) - - -
NO
Expense Public Works 1 Free Yard at the Transfer Station
Invest for Growth 8,000 8,000 - - -
NO
Expense Supported Entities
Adoptive & Foster Families of Maine
Critical Need 1,500 1,500 1,500 - 1,500
YES
Expense Information Technology
Threats Study Critical Need 0 30,000 30,000 30,000 30,000 -
YES
Expense Assessor (1,800) (1,800) (1,800) - (1,800) YES
Expense City Administration
(19,884) (19,884) (19,884) - (19,884)
YES
Expense City Clerk (209) (209) (209) - (209) YES
Expense Code Enforcement
(800) (800) (800) - (800)
YES
Expense Finance (800) (800) (800) - (800) YES
Expense Fire/Ambulance (4,085) (4,085) (4,085) - (4,085) YES
Expense Human Resources
(3,500) (3,500) (3,500) - (3,500)
YES
Expense Parks & Recreation
(2,500) (2,500) (2,500) - (2,500)
YES
Expense Planning & Econ Dev
(8,000) (8,000) (8,000) - (8,000)
YES
Expense Police Department
(5,415) (5,415) (5,415) - (5,415)
YES
Expense Public Works (9,000) (9,000) (9,000) - (9,000) YES
Expense School Budget (1,100,000) (1,100,000) (1,100,000) - (1,100,000) YES
Type Ongoing One-Time Total Total Approved Reserves Local
Expense Total (31,224) 208,585 177,361 (779,534) 257,402 (1,036,936)
Section 2 – Fiscal Summary 28
Revenue Total (247,023) 0 (247,023) (217,023) - (217,023)
Total 215,799 208,585 424,384 (562,511) 257,402 (819,913)
Schedule of Full Time Equivalents
Department 2018
Budget 2019
Budget 2020
Directive 2020 RAD
2020 APP
2020 Approved Budget
Assessor 2.5 3.0 3.0 3.0
City Administration 3.0 4.0 4.0 4.0
City Clerk 3.0 3.0 3.0 3.0
Code Enforcement 5.0 5.0 5.0 0.5 0.5 5.5
Finance 8.0 8.0 8.0 0.5 8.0
Fire/Ambulance 36.0 38.0 38.0 6.0 2.0 40.0
Human Resources 2.5 2.5 2.5 1.0 2.5 Information Technology 3.0 3.0 3.0 1.0 3.0
Parks & Recreation 13.0 14.0 14.0 1.0 14.0
Planning & Econ Dev 4.0 4.0 4.0 4.0
Police Department 49.5 51.5 51.5 4.0 51.5
Public Works 35.0 37.0 37.0 37.0
Wwt Plant Operations 12.5 12.5 13.5 13.5
Grand Total 177.0 185.5 186.5 14.0 2.5 189.0
All part-time employees have been classified as 0.5. This schedule excludes temporary and seasonal employees.
Requested and approved changes in staffing levels are described in detail within the respective departmental sections of this budget document.
Section 2 – Fiscal Summary 29
Schedule of Projected Changes to Fund Balance This schedule provides an overview of projected fund balance changes across all major and non-major governmental funds. Changes in FY 2019 fund balances are estimates and subject to change. Changes in FY 2020 Fund Balances are based on the approved budget. From FY 2018 to FY 2019, the most significant change is the School Operations Fund, which will go from a $490,728 deficit to a $409,272 surplus. After years of paying out more in tuition to Thornton Academy for high school students than anticipated, the School over-budgeted high school headcount and will enjoy a surplus instead. From FY 2019 to FY 2020, the most significant change in fund balance is that of the Public Works Building Bond Fund. Since most of the work is anticipated to be accomplished in FY 2020, nearly 90% of the fund balance will be spent by the end of the year. Non-major governmental fund balances are forecasted to decline 31% due to money being spent out of the other 2018 infrastructure bond accounts.
General
Fund School
Operation Fund 2018 Bond
PW Building Other Governmental
Funds Total Governmental
Funds Next Year's General
Fund Budget % of Fund Balance
Surplus (Deficit)
FUND BALANCES (DEFICIT) Nonspendable 164,149 0 0 184,545 348,694 Restricted 0 0 7,563,579 9,395,899 16,959,478 Committed 16,407 0 0 1,925,057 1,941,464 Assigned 2,444,329 0 0 0 2,444,329 Unassigned 7,113,072 (490,728) 0 (332,923) 6,289,421 55,791,367 11.27% 710,285
Total fund balances (deficit) as of June 30, 2018 9,737,957 (490,728) 7,563,579 11,172,578 27,983,386
FY 2019 FUND BALANCE INCREASES (DECREASES)
Nonspendable (161,221) 0 0 (3,330) (164,551) Restricted 0 0 (500,000) (649,318) (1,149,318) Committed (16,407) 0 0 43,429 27,022 Assigned (110,000) 0 0 0 (110,000) Unassigned (203,931) 900,000 0 93,416 789,485 FUND BALANCES (DEFICIT)
Nonspendable 2,928 0 0 181,215 184,143 Restricted 0 409,272 7,063,579 8,746,581 16,219,432 Committed 0 0 0 1,968,486 1,968,486 Assigned 2,334,329 0 0 0 2,334,329 Unassigned 6,909,141 0 0 (239,507) 6,669,634 57,620,559 11.58% 907,578
Estimated fund balances (deficit) as of June 30, 2019 9,246,398 409,272 7,063,579 10,656,775 27,376,024
FY 2020 BUDGETED INCREASES (DECREASES)
Nonspendable 0 0 0 (52,214) (52,214) Restricted 0 0 (6,250,000) (3,443,407) (9,693,407) Committed 0 0 0 48,055 48,055 Assigned 0 0 0 0 0 Unassigned (257,402) 0 0 185,641 (71,761)
FUND BALANCES (DEFICIT)
Nonspendable 2,928 0 0 129,001 131,929 Restricted 0 409,272 813,579 5,303,174 6,526,025 Committed 0 0 0 2,016,541 2,016,541 Assigned 2,334,329 0 0 0 2,334,329 Unassigned 6,651,739 0 0 (53,866) 6,597,873
Estimated fund balances (deficit) as of June 30, 2020 8,988,996 409,272 813,579 7,394,850 17,606,697
30
Section 3 – Capital Program 31
Section 3 – Capital Program Capital Program Summary
According to Section 6.04 of the City Charter, the City Administrator is to prepare and submit to the City Council a five-year capital program at a regular meeting of the City Council in March of each year. It should include all capital improvements proposed to be undertaken during the five fiscal years ensuing with appropriate supporting information, cost estimates and financing methods, and the estimated annual cost of maintaining both current and proposed new capital. The City of Saco defines a capital asset as one that is greater than $10,000 in value.
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense Bond Interest 474,686 398,507 325,168 338,349 550,032 622,097 26,464 648,561 0 0 648,561
Bond Principal 1,311,066 1,236,066 1,292,053 1,632,589 834,329 832,459 (24,193) 808,266 140,000 140,000 948,266
Capital Improvement Projects 1,098,947 741,817 1,248,699 702,422 248,469 751,850 (751,850) 0 0 0 0
Lease Interest 56,328 61,171 49,981 45,764 45,946 47,762 10,619 58,381 0 0 58,381
Lease Principal 565,609 683,893 641,506 597,525 548,335 550,803 87,319 638,122 29,752 29,752 667,874
To Capital Projects Fund 0 60,592 0 0 0 0 524,175 524,175 332,175 260,000 784,175
Expense Total 3,506,636 3,182,046 3,557,407 3,316,649 2,227,111 2,804,971 (127,466) 2,677,505 501,927 429,752 3,107,257
0.00M
0.50M
1.00M
1.50M
2.00M
2.50M
3.00M
3.50M
4.00M
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
App Budget
Budgeted Expenses Over Time
Expense Total RAD APP
Bond Principal29.9%
Lease Principal24.7%
Bond Interest24.0%
Lease Interest2.2%
To Capital Projects Fund
19.4%
Budgeted Expenses by Category
Section 3 – Capital Program 32
Debt Service Municipal Bond
Debt Principal-Municipal Bond
Bond Name 2020 2021 2022 2023 2024 2025 + Total
$495,000 MDOT Bridge Loan 48,266 49,050 49,847 50,657 51,480 101,971 351,271
$5,999,000 GOB (Fire) 200,000 200,000 200,000 200,000 200,000 3,195,000 4,195,000
$500,000 GOB (Trails) 25,000 25,000 25,000 25,000 25,000 150,000 275,000
$4,175,000 2016 GOB (Roads) 365,000 350,000 345,000 345,000 340,000 1,375,000 3,120,000
$2,000,000 2018 GOB (Route 1 Sewer) 100,000 100,000 100,000 100,000 100,000 1,500,000 2,000,000
$2,500,000 2018 GOB (ROW) 170,000 170,000 170,000 170,000 170,000 1,650,000 2,500,000
$7,250,000 2018 GOB (PW Building) 250,000 250,000 250,000 250,000 250,000 6,000,000 7,250,000
Grand Total 1,158,266 1,144,050 1,139,847 1,140,657 1,136,480 12,884,654 19,691,271
General Fund 808,266 794,050 789,847 790,657 786,480 6,471,971 10,441,271
TIF Funds 350,000 350,000 350,000 350,000 350,000 7,500,000 9,250,000
Debt Interest -Municipal Bond
Bond Name 2020 2021 2022 2023 2024 2024 + Total
$495,000 MDOT Bridge Loan 5,765 4,981 4,184 3,374 2,551 2,578 23,433
$5,999,000 GOB (Fire) 174,032 166,032 158,032 150,032 142,032 1,159,262 1,949,422
$500,000 GOB (Trails) 11,032 10,032 9,032 8,032 7,032 21,192 66,352
$4,175,000 2016 GOB (Roads) 97,900 90,750 82,075 71,725 59,750 136,175 538,375
$2,000,000 2018 GOB (Route 1 Sewer) 75,626 70,626 66,626 63,626 59,626 392,575 728,705
$2,500,000 2018 GOB (ROW) 95,144 86,644 79,844 74,744 67,944 415,239 819,559
$7,250,000 2018 GOB (PW Building) 264,688 252,188 242,188 234,688 224,688 2,462,353 3,680,793
Grand Total 724,187 681,253 641,981 606,221 563,623 4,589,374 7,806,639
General Fund 648,561 610,627 575,355 542,595 503,997 4,196,799 7,077,934
TIF Funds 75,626 70,626 66,626 63,626 59,626 392,575 728,705
Section 3 – Capital Program 33
Debt Principal and Interest by Bond Over Time
In accordance with 30 MRSA, Section 5061, as amended, no municipality shall incur debt for specified purposes in excess of certain percentages of the state valuation of such municipality. Additionally, no municipality shall incur debt in the aggregate in excess of 15% of its stated assessed valuation. For the purposes of the is report, the state assessed value is taken from the FY 2018 audited financial statements.
Legal Debt Margin Calculation for Fiscal Year 2020
Percent of
Outstanding state assessed value Allowable bonds and leases $2,244,050,000 Amount Margin
For waste water treatment plant 231,097 7.50% 168,303,750 168,303,750
For municipal 22,763,851 7.50% 168,303,750 145,539,899
Total $22,994,948 15.00% $336,607,500 $313,843,649
Section 3 – Capital Program 34
5 Year Capital Improvement Plan 2020 – 2024 (as Approved)
Actual Plan vs. Funding Mechanism Goals
Account 2020 2021 2022 2023 2024 Total 5
Year Funds % of Plan Gen Fund 784,175 1,079,350 1,074,350 899,350 824,350 4,661,575 22% Grant Match 803,125 691,250 866,250 616,250 766,250 3,743,125 18% Fees/Other 55,000 337,500 187,500 837,500 187,500 1,605,000 8% TIF Funds 2,210,000 590,000 400,000 450,000 250,000 3,900,000 18% Bond 1,456,825 1,404,674 1,365,200 1,825,750 1,290,474 7,342,924 35% Total 5,309,125 4,102,774 3,893,300 4,628,850 3,318,574 21,252,624
Sustainable Funding
3,768,068 3,768,068 3,768,068 3,768,068 3,768,068 18,840,340
Actual Plan vs. Asset Treatment Goals (excludes New Assets)
TOTAL PLAN AMP Goal 2020 2021 2022 2023 2024 5 Year Plan
Update 4% 93,718 100,600 120,600 100,600 120,600 3% Rehabilitate 15% 594,244 1,167,500 1,167,500 1,237,500 1,167,500 28% Replace 77% 1,866,163 2,344,674 2,255,200 2,448,250 2,030,474 59% Enhance/growth 4% 785,000 390,000 350,000 75,000 0 11%
Actual Funding by Asset Group
Asset Group Life Cycle
Value Life
Cycle Funding
Goals 2020 2021 2022 2023 2024
Facility 52,298,350 50 1,045,967 1,705,370 1,173,219 1,155,219 1,739,720 1,121,719
Utility 54,235,740 75 723,143 166,118 495,600 815,600 245,600 265,600
Grounds 14,170,000 50 283,400 120,923 195,031 94,032 405,531 92,031
ROW 128,666,836 75 1,715,558 3,316,715 2,238,925 1,828,450 2,238,000 1,839,225
TOTAL 249,370,926 3,768,068 5,309,125 4,102,774 3,893,300 4,628,850 3,318,574
The following are significant projects included in this year’s Capital Program:
• Upgrading the City’s Network: $20,000. Since this is an upgrade to an existing asset, it will not impact the operating budget.
• Updating Foss Road Storage: $40,000. Since this is an upgrade to an existing asset, it will not impact the operating budget.
• Improving the Community Center: $50,000. Since this is an upgrade to an existing asset, it will not impact the operating budget.
• Replacing and upgrading all existing City computers to Windows 10: $92,000. This will improve the productivity of IT staff, which have had to manage the quirks of aging computer hardware and software.
• Public Works Facility: $110,000. This appropriation, once allocated to developing a regional wash bay, will now be used for additional improvements to the new Public Works Facility. A portion is to be used for garage fabrication equipment, which should reduce parts costs in future budgets.
Section 3 – Capital Program 35
Debt Service Municipal Leases Debt Principal – City Leases (As Approved)
Year Borrowed Name of the Lease 2020 2021 2022 2023 2024 + Total
2020 2 1 Ton Trucks 2020 20,519 17,540 18,241 18,971 19,730 95,000
2020 2 Dump Trucks 2020 77,972 66,650 69,316 72,089 74,973 361,000
2020 Loader 13,337 11,401 11,857 12,331 12,824 61,750
2020 Mower 15,389 13,155 13,681 14,228 14,797 71,250
2020 Forestry Bucket Truck 29,752 25,432 26,450 27,508 28,608 137,750
2020 City Copiers 21,548 22,272 23,094 23,946 24,830 115,691
2020 Amublance 2020 52,377 44,772 46,563 48,425 50,362 242,500
2019 Sweeper 47,203 48,657 50,248 51,892 0 198,000
2019 2 Dump Trucks + F550 59,222 61,342 63,539 65,814 138,783 388,700
2019 Vac Truck 35,210 36,470 37,776 39,129 82,512 231,097
2018 2 International Trailers 3,107 3,201 3,298 0 9,605
2018 2017 Excavator Case Cx60C 9,228 9,523 9,828 10,142 10,467 49,187
2018 Chipper 9,625 9,957 10,301 0 29,884
2018 Curb Machine 2,253 2,383 2,520 0 7,156
2018 Fd Chevy Tahoe & Gmc Crew Cab 16,296 16,757 17,231 0 50,285
2018 2 Dump Trucks 2018 44,407 45,940 47,524 49,164 50,860 237,896
2018 2 Parks & Rec Trailers 1,918 2,030 2,150 0 6,098
2017 2016 Ambulance E450 Type Iii 26,178 26,817 27,471 28,141 0 108,607
2016 Ambulance (Ambulance Fund) 26,204 26,799 27,407 0 80,410
2016 Bucket Truck/Trailer 17,502 17,969 18,449 0 53,919
2016 F550 11,941 12,266 12,599 0 36,807
2016 Fire Truck 46,587 47,580 48,594 49,630 102,457 294,848
2016 Groundmaster 12,093 12,437 12,790 13,153 0 50,473
2016 Plow Package 2,303 2,385 2,471 2,559 5,396 15,114
2016 Two Sidewalk Tractors 21,378 22,011 22,662 0 66,051
2015 Bobcat 9,596 9,867 0 19,463
2015 Dump Truck 21,836 22,419 0 44,256
2015 Mini Paver 5,073 5,212 0 10,285
2015 Pod Truck 27,249 27,946 0 55,195
2015 Prius 3,406 0 3,406
2015 Transit/F550/F450/Mower 33,781 34,501 0 68,281
2014 2 Plow Trucks 47,838 0 47,838
2014 Boat 14,127 0 14,127
2014 Thermal Imaging 1,808 0 1,808
2012 Loader W/Plow 19,584 20,357 0 39,941
Total 807,843 726,050 626,061 527,123 616,600 3,303,677
Principal Payments 2020 2021 2022 2023 2024 + Total
General Fund 667,874 591,192 486,844 411,427 483,725 2,641,062
Ambulance Fund 104,759 98,388 101,441 76,567 50,362 431,518
WRRD Fund 35,210 36,470 37,776 39,129 82,512 231,097
Total 807,843 726,050 626,061 527,123 616,600 3,303,677
Section 3 – Capital Program 36
Debt Interest – City Leases (As Approved)
Year Borrowed Name of the Lease 2020 2021 2022 2023 2024 + Total
2020 2 1 Ton Trucks 2020 0 2,979 2,278 1,548 789 7,594
2020 2 Dump Trucks 2020 0 11,321 8,655 5,882 2,999 28,858
2020 Loader 0 1,937 1,480 1,006 513 4,936
2020 Mower 0 2,234 1,708 1,161 592 5,696
2020 Forestry Bucket Truck 0 4,320 3,303 2,245 1,144 11,011
2020 City Copiers 4,199 3,474 2,652 1,800 916 13,041
2020 Amublance 2020 0 7,605 5,814 3,952 2,014 19,385
2019 Sweeper 6,386 4,931 3,340 1,697 0 16,354
2019 2 Dump Trucks + F550 13,919 11,798 9,602 7,326 7,498 50,143
2019 Vac Truck 8,275 7,014 5,709 4,356 4,458 29,812
2018 2 International Trailers 291 197 100 0 588
2018 2017 Excavator Case Cx60C 1,574 1,279 974 659 335 4,821
2018 Chipper 1,031 699 355 0 2,085
2018 Curb Machine 414 283 146 0 843
2018 Fd Chevy Tahoe & Gmc Crew Cab 1,423 962 488 0 2,872
2018 2 Dump Trucks 2018 8,207 6,675 5,090 3,451 1,755 25,179
2018 2 Parks & Rec Trailers 359 246 127 0 732
2017 2016 Ambulance E450 Type Iii 2,650 2,011 1,357 687 0 6,705
2016 Ambulance (Ambulance Fund) 1,825 1,230 622 0 3,676
2016 Bucket Truck/Trailer 1,440 972 493 0 2,905
2016 F550 1,000 676 342 0 2,018
2016 Fire Truck 6,286 5,293 4,279 3,243 3,288 22,388
2016 Groundmaster 1,433 1,090 737 374 0 3,634
2016 Plow Package 541 459 373 285 291 1,949
2016 Two Sidewalk Tractors 1,955 1,322 671 0 3,948
2015 Bobcat 551 279 0 830
2015 Dump Truck 1,182 599 0 1,780
2015 Mini Paver 283 143 0 426
2015 Pod Truck 1,413 715 0 2,128
2015 Prius 0 0 0
2015 Transit/F550/F450/Mower 1,456 736 0 2,191
2014 2 Plow Trucks 947 0 947
2014 Boat 455 0 455
2014 Thermal Imaging 59 0 59
2012 Loader W/Plow 1,578 804 0 2,382
Total 71,130 84,284 60,693 39,671 26,593 282,371
Interest Payments 2020 2021 2022 2023 2024 + Total
General Fund 58,381 66,424 47,192 30,677 20,121 222,793
Ambulance Fund 4,475 10,846 7,793 4,638 2,014 29,766
WRRD Fund 8,275 7,014 5,709 4,356 4,458 29,812
Total 71,130 84,284 60,693 39,671 26,593 282,371
Lease Total Payments 2020 2021 2022 2023 2024 + Total
General Fund 726,254 657,615 534,035 442,104 503,846 2,863,855
Ambulance Fund 109,234 109,234 109,234 81,205 52,377 461,284
WRRD Fund 43,485 43,485 43,485 43,485 86,970 260,909
Total 878,973 810,334 686,754 566,794 643,193 3,586,048
Section 3 – Capital Program 37
Future Asset Financing Schedule (As Approved)
Vehicle Name 2021 2022 2023 2024
1999 hme Pumper 0 102,594 102,594 102,594 102,594
2002 Volvo VHD 64F Wheeler 0 45,141 45,141 45,141 45,141
2008 Ford F-550 1 Ton 0 15,389 15,389 15,389 15,389
2011 Ford F-550 1 Ton A 0 15,389 15,389 15,389 15,389
2011 Chevy Colorado Pickup 0 7,182 7,182 7,182 7,182 2015 MacLean MV-2 Sidewalk A 0 25,649 25,649 25,649 25,649
2008 Toyota Prius Automobile 0 5,130 5,130 5,130 5,130
2006 Ford F-450 1 Ton 0 0 8,208 8,208 8,208
1996 John Deere 624 Loader 0 0 30,778 30,778 30,778 2015 MacLean MV-2 Sidewalk B 0 0 25,649 25,649 25,649
2001 Ford F-550 Bucket 0 0 24,623 24,623 24,623
2009 International 7400 Patrol 0 0 38,986 38,986 38,986
2010 Ford Expedition SUV 0 0 8,208 8,208 8,208
1996 HME 300 Pumper 0 0 102,594 102,594 102,594 2015 MacLean MV-2 Sidewalk C 0 0 0 25,649 25,649
2011 Ford F-550 1 Ton B 0 0 0 15,389 15,389
2011 International 7400 Patrol A 0 0 0 38,986 38,986
2009 Bobcat S-185 Skidsteer 0 0 0 13,337 13,337
1993 Freightliner FL-80 Pumper 0 0 0 102,594 102,594
2002 RPM IM 220 Blower 0 0 0 0 41,038
2001 John Deere 624 Loader 0 0 0 0 30,778
2009 Trackless MV-2 Sidewalk 0 0 0 0 25,649
2011 International 7400 Patrol B 0 0 0 0 38,986
2012 Ford F-550 1 Ton 0 0 0 0 15,389
Total 216,474 455,518 651,473 803,312
2020 2021 2022 2023 2024
Current 878,973 810,334 686,754 566,794 470,851
Future 0 216,474 455,518 651,473 803,312
Sustainable Funding 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000
0.00M
0.20M
0.40M
0.60M
0.80M
1.00M
1.20M
1.40M
2020 2021 2022 2023 2024
Mill
ion
s
Asset Financing Schedule
Current Future Sustainable Funding
Section 3 – Capital Program 38
Asset Replacement Schedule (As Approved)
Vehicle Name 2020 2021 2022 2023 2024
2006 Ford Sterling Patrol A 190,000 0 0 0 0
2006 Ford Sterling Patrol B 190,000 0 0 0 0
2005 Ford F-450 1 Ton 50,000 0 0 0 0
2003 GMC 3500 1 Ton 50,000 0 0 0 0
2003 Bobcat S185 Skidsteer 65,000 0 0 0 0
Mower 75,000 0 0 0 0
2002 Ford F-550 Bucket truck 145,000 0 0 0 0
2012 Chevrolet Ambulance Type III 250,000 0 0 0 0
1999 hme Pumper 0 500,000 0 0 0
2002 Volvo VHD 64F Wheeler 0 220,000 0 0 0
2008 Ford F-550 1 Ton 0 75,000 0 0 0
2011 Ford F-550 1 Ton A 0 75,000 0 0 0
2011 Chevy Colorado Pickup 0 35,000 0 0 0
2015 MacLean MV-2 Sidewalk A 0 125,000 0 0 0
2008 Toyota Prius Automobile 0 25,000 0 0 0
2006 Ford F-450 1 Ton 0 40,000 0 0 0
1996 John Deere 624 Loader 0 0 150,000 0 0
2015 MacLean MV-2 Sidewalk B 0 0 125,000 0 0
2001 Ford F-550 Bucket 0 0 120,000 0 0
2009 International 7400 Patrol 0 0 190,000 0 0
2010 Ford Expedition SUV 0 0 40,000 0 0
1996 HME 300 Pumper 0 0 500,000 0 0
2015 MacLean MV-2 Sidewalk C 0 0 0 125,000 0
2011 Ford F-550 1 Ton B 0 0 0 75,000 0
2011 International 7400 Patrol A 0 0 0 190,000 0
2009 Bobcat S-185 Skidsteer 0 0 0 65,000 0
1993 Freightliner FL-80 Pumper 0 0 0 500,000 0
2002 RPM IM 220 Blower 0 0 0 0 200,000
2001 John Deere 624 Loader 0 0 0 0 150,000
2009 Trackless MV-2 Sidewalk 0 0 0 0 125,000
2011 International 7400 Patrol B 0 0 0 0 190,000
2012 Ford F-550 1 Ton 0 0 0 0 75,000
Total 1,015,000 1,095,000 1,125,000 955,000 740,000
2020 2021 2022 2023 2024
Asset Replacement Schedule 1,015,000 1,095,000 1,125,000 955,000 740,000
Sustainable Funding 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000
0.00M
0.20M
0.40M
0.60M
0.80M
1.00M
1.20M
2020 2021 2022 2023 2024
Mill
ions
Asset Replacement Schedule
Asset Replacement Schedule Sustainable Funding
Section 3 – Capital Program 39
Capital Projects Requests Above Directive
Requests Above Directive are detailed here based on the department that submitted the RAD. Some amounts may be budgeted in accounts in other departments. Therefore, the total Requested and Recommended amounts may different than the totals in the "RAD" and "APP" columns in the departmental Budget Overview and Line Item Detail reports.
RAD Detail Requested Approved
2 - 10 - Make Capital Plan Whole
Critical Need
Reason for Request: In order to meet Council directive, 50% was cut from certain projects in the Capital Plan that was recommended by the Capital Planning Committee. Capital Projects that experienced cuts were as follows: HVAC Component Replacements, Exterior Finishes, Interior Finishes, Life Safety and Code Compliance Updates, Energy Efficiency Upgrades, Fleet refurbishments, Park upgrades, Trail Network Repairs, Collector Road Safety Improvements, Industrial Park RR Maintenance, Paving Plan, PACTS Projects (with grant matches), IT Network & Hardware, and the Tri-Community Reserve Fund. This RAD returns all Capital Projects to full funding as recommended by the Capital Plan Committee.
Effect If Not Funded: Capital Plan will be underfunded and it will be more difficult to return to full funding on these annual appropriations.
Ongoing
To Capital Projects Fund: City Fleet Reconiditon Annual: 10681 - 500952 - 05310 15,000 7,446
To Capital Projects Fund: Energy Effcncy Upgrade Annual: 10681 - 500952 - 07101 9,375 4,654
To Capital Projects Fund: Safety And Code Compl Annual: 10681 - 500952 - 07115 25,000 12,410
To Capital Projects Fund: Interior Finishes Annual: 10681 - 500952 - 07116 37,500 18,615
To Capital Projects Fund: Exterior Finishes Annual: 10681 - 500952 - 07117 37,500 18,615
To Capital Projects Fund: H.V.A.C. Components Annual: 10681 - 500952 - 07118 25,000 12,410
To Capital Projects Fund: Nbrhd Park Upgrades Annual: 10681 - 500952 - 03723 25,000 12,410
To Capital Projects Fund: Trail Network Repairs Annual: 10681 - 500952 - 09013 5,000 2,482
To Capital Projects Fund: Tri-Community Camera Annual: 10681 - 500952 - 07105 2,800 1,390
To Capital Projects Fund: It Infrastructure Annual: 10681 - 500952 - 07114 20,000 9,928
To Capital Projects Fund: Industrial Park R.R. Annual: 10681 - 500952 - 03722 5,000 2,482
To Capital Projects Fund: Collector Rd Safety Imp Annual: 10681 - 500952 - 03774 25,000 12,410
To Capital Projects Fund: Transfer To Capital Proj: 10681 - 500952 - 07212 70,000 34,748
Ongoing Total 302,175 150,000
2 - 10 - Make Capital Plan Whole Total 302,175 150,000
2 - 9 - Forestry Bucket Truck
Critical Need
Reason for Request: The Forestry truck will allow us to continue to maintain the city trees at an extremely high level. It will allow us to reach 60' and will be safer. It will also reduce the number of trucks that we need to get the work done. Would reduce the amount of contracted services cost by $15,000 a year.
Effect If Not Funded: If the Forestry truck does not get funded, we would continue to contract with an outside tree company to prune and take down trees that are higher than what our truck allows us to do. We contract roughly 4 weeks a year and even then we aren't able to take down all the limbs and trees that we need to take down.
Section 3 – Capital Program 40
Ongoing
Culture & Rec - Recreation: City Vehicle Repairs: 10572 - 500320 - 00000 (5,000) (5,000)
Culture & Rec - Recreation: Contracted Services: 10572 - 500428 - 00000 (15,000) (15,000)
Lease Principal: Lease Princ - Vehicles & Equp: 10651 - 500916 - 00000 29,752 29,752
Ongoing Total 9,752 9,752
2 - 9 - Forestry Bucket Truck Total 9,752 9,752
3 - 32 - Garage Fabrication Equipment
Invest for Growth
Reason for Request: Saco purchases many fabricated steel materials and contracts out repairs to existing steel components. These parts and labor costs can get quite expensive across our diverse fleet and these costs are increasing. Current staff are capable of more in-house work, with the purchase of additional fabrication equipment. This equipment will reduce vehicle and equipment downtime and should have approximately a 5-year payback on contracted material and labor costs. The higher approved amount is intended to support general improvements and expansions to the Public Works Garage, inclusive of the requested fabrication equipment.
Effect If Not Funded: If not funded, the City will continue to rely on purchasing new components, or see increased down time of equipment as custom machine shops to perform the work are few and far between.
One-Time
To Capital Projects Fund: Pw Facility Fy2020: 10681 - 500952 - 09008 30,000 110,000
One-Time Total 30,000 110,000
3 - 32 - Garage Fabrication Equipment Total 30,000 110,000
Grand Total 341,927 269,752
Section 3 – Capital Program 41
Capital Projects Line Item Budget For this budget cycle, budgets for individual capital projects have been entered into transfer accounts and will be transferred to a separate fund for multi-year tracking of capital appropriation. Therefore, you will note that all capital projects grouped under “Capital Improvement Projects” have a budget of zero for this fiscal year and that the capital projects have been budgeted instead under “To Capital Projects Fund”.
Capital Projects Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved
$ Change
Directive Budget RAD APP
Approved Budget
Expense Bond Interest
Bond Interest: Debt-Interest: 10660 - 500827 - 00000 474,686 417,290 322,668 338,349 0 0 0 0 0 0 0
Bond Interest: Debt-Agent Fees: 10660 - 500828 - 00000 0 (18,783) 2,500 0 0 0 0 0 0 0 0
Bond Interest: Bond Interest - Facilities: 10660 - 500911 - 00000 0 0 0 0 335,053 436,706 2,014 438,720 0 0 438,720
Bond Interest: Bond Interest - Grounds: 10660 - 500913 - 00000 0 0 0 0 12,031 12,031 (999) 11,032 0 0 11,032
Bond Interest: Bond Interest - Utilities: 10660 - 500914 - 00000 0 0 0 0 0 0 0 0 0 0 0
Bond Interest: Bond Interest - Row Infra: 10660 - 500915 - 00000 0 0 0 0 202,948 173,360 25,449 198,809 0 0 198,809
Bond Interest Total 474,686 398,507 325,168 338,349 550,032 622,097 26,464 648,561 0 0 648,561
Bond Principal
Bond Principal: Debt-Principal: 10650 - 500826 - 00000 1,311,066 1,236,066 1,292,053 1,632,589 0 0 0 0 0 0 0
Bond Principal: Bond Principal - Facilities: 10650 - 500911 - 00000 0 0 0 0 386,835 384,965 (184,965) 200,000 0 0 200,000
Bond Principal: Bond Principal - Grounds: 10650 - 500913 - 00000 0 0 0 0 25,000 25,000 0 25,000 0 0 25,000
Bond Principal: Bond Principal - Utilities: 10650 - 500914 - 00000 0 0 0 0 0 0 0 0 0 0 0
Bond Principal: Bond Principal - Row Infra: 10650 - 500915 - 00000 0 0 0 0 422,494 422,494 160,772 583,266 140,000 140,000 723,266
Bond Principal Total 1,311,066 1,236,066 1,292,053 1,632,589 834,329 832,459 (24,193) 808,266 140,000 140,000 948,266
Capital Improvement Projects
Capital Improvement Projects: Call Fire Retirement: 10670 - 500910 - 00010 (3,396) 750 1,892 0 0 0 0 0 0 0 0
Capital Improvement Projects: School Contingency: 10670 - 500910 - 03809 0 37,232 137,768 0 0 0 0 0 0 0 0
Capital Improvement Projects: Emergency Lighting Fy2019: 10670 - 500911 - 03719 0 0 0 0 281 10,500 (10,500) 0 0 0 0
Capital Improvement Projects: Capital Imp - Facility Fy2018: 10670 - 500911 - 00001 0 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Hvac Components Annual: 10670 - 500911 - 07118 0 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Engineering Study Ch Pr Fy2019: 10670 - 500911 - 03721 0 0 0 0 0 26,000 (26,000) 0 0 0 0
Capital Improvement Projects: Pw Facility Fy2013: 10670 - 500911 - 09008 4,685 12,410 132,096 0 0 0 0 0 0 0 0
Capital Improvement Projects: Interior Finishes Annual: 10670 - 500911 - 07116 0 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Alarm System Upgr Fy2019: 10670 - 500911 - 03718 0 0 0 0 27,126 117,000 (117,000) 0 0 0 0
Capital Improvement Projects: Sms Boiler Fy2018: 10670 - 500911 - 11001 0 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Ada Upgrades Ch Pr Fy2019: 10670 - 500911 - 03717 0 0 0 0 142 44,000 (44,000) 0 0 0 0
Capital Improvement Projects: City Fleet Recondition Annual: 10670 - 500911 - 05310 0 0 0 14,232 19,079 30,000 (30,000) 0 0 0 0
Capital Improvement Projects: Community Center Fy2020: 10670 - 500911 - 07123 0 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Washbay Fy2017: 10670 - 500911 - 05307 0 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Building - Parks & Rec Fy2017: 10670 - 500911 - 05306 0 0 42,979 4,696 0 0 0 0 0 0 0
Capital Improvement Projects: Safety And Code Com Annual: 10670 - 500911 - 07115 0 0 0 0 0 0 0 0 0 0 0
Section 3 – Capital Program 42
Capital Projects Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved
$ Change
Directive Budget RAD APP
Approved Budget
Capital Improvement Projects: X. Brownfield Projects: 10670 - 500911 - 09002 6,339 1,251 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Exterior Finishes Annual: 10670 - 500911 - 07117 0 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Transfer Station Fy2017: 10670 - 500911 - 05308 0 0 198,247 0 0 0 0 0 0 0 0
Capital Improvement Projects: Cip - City Hall Rennova Fy2018: 10670 - 500911 - 05101 0 77,190 0 0 25,290 0 0 0 0 0 0
Capital Improvement Projects: Ms4 Stormwater Fy2016: 10670 - 500911 - 05305 0 4,904 725 377 4,832 0 0 0 0 0 0
Capital Improvement Projects: X. Pd Dispatch Console/Phones: 10670 - 500911 - 05303 123,322 56,839 19,362 0 0 0 0 0 0 0 0
Capital Improvement Projects: Energy Effcncy Upgrade Annual: 10670 - 500911 - 07101 19,555 18,417 52,087 (603) 58,000 18,750 (18,750) 0 0 0 0
Capital Improvement Projects: City Facility Asset Ins Fy2018: 10670 - 500911 - 05309 0 0 0 35,802 0 0 0 0 0 0 0
Capital Improvement Projects: Emergency Resp Equip Fy2018: 10670 - 500911 - 04026 0 0 0 115,998 0 0 0 0 0 0 0
Capital Improvement Projects: North St - Pw Building Fy2017: 10670 - 500911 - 05300 375,207 166,453 28,807 14,392 6,995 0 0 0 0 0 0
Capital Improvement Projects: Industrial Park Road Developm: 10670 - 500912 - 03728 0 0 0 (5,700) 0 0 0 0 0 0 0
Capital Improvement Projects: Goosefare Comp Util Cfup: 10670 - 500912 - 03716 0 0 0 (2,905) (154,305) 0 0 0 0 0 0
Capital Improvement Projects: Paving Richard'S Way: 10670 - 500912 - 03701 0 0 0 (28,569) (4,395) 0 0 0 0 0 0
Capital Improvement Projects: Capital Projects - Impact Fees: 10670 - 500912 - 00000 0 0 0 (1,298) (613) 0 0 0 0 0 0
Capital Improvement Projects: Street Opening Restore Annual: 10670 - 500912 - 03702 0 0 0 (12,875) (4,498) 0 0 0 0 0 0
Capital Improvement Projects: Sidwalk (Planning Impact): 10670 - 500912 - 03703 0 0 (24,485) (30,619) (12,306) 0 0 0 0 0 0
Capital Improvement Projects: North Street Traffic Improveme: 10670 - 500912 - 03704 0 0 (97,726) 6,299 (13,800) 0 0 0 0 0 0
Capital Improvement Projects: Lincoln Street Sidewalk Fees: 10670 - 500912 - 03705 0 0 (25,000) 0 0 0 0 0 0 0 0
Capital Improvement Projects: Trail Network Repairs Annual: 10670 - 500913 - 09013 0 0 0 502 0 10,000 (10,000) 0 0 0 0
Capital Improvement Projects: Park Fencing Fy2015: 10670 - 500913 - 09011 0 0 0 8,425 6,755 0 0 0 0 0 0
Capital Improvement Projects: Ice Rink Project Fy2014: 10670 - 500913 - 09010 0 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Foss Road Storage Fy2020: 10670 - 500913 - 07122 0 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: P&R Athl Fields/Tennis Fy2018: 10670 - 500913 - 03813 0 0 0 0 59,697 0 0 0 0 0 0
Capital Improvement Projects: X. Pepperell Park Water Repoin: 10670 - 500913 - 09006 0 29,500 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Saco River Dredge Fy2019: 10670 - 500913 - 03724 0 0 0 0 0 100,000 (100,000) 0 0 0 0
Capital Improvement Projects: X. Geotube Install/Dune Cons: 10670 - 500913 - 04828 0 125,000 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Nbrhd Park Updgrades Annual: 10670 - 500913 - 03723 0 0 0 0 38,084 50,000 (50,000) 0 0 0 0
Capital Improvement Projects: Memorial Field Rehab Fy2015: 10670 - 500913 - 09012 0 0 42,836 6,349 0 0 0 0 0 0 0
Capital Improvement Projects: Camp Ellis/Saco River Fy2018: 10670 - 500913 - 03726 0 0 0 80,061 40 0 0 0 0 0 0
Capital Improvement Projects: It Infrastructure Annual: 10670 - 500914 - 07114 0 0 0 55,606 12,884 40,000 (40,000) 0 0 0 0
Capital Improvement Projects: Detention Pond Clean Fy2020: 10670 - 500914 - 07121 0 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Tri-Community Camera Annual: 10670 - 500914 - 07105 (13,989) (8,400) 82,317 (8,400) 5,960 5,600 (5,600) 0 0 0 0
Capital Improvement Projects: Local Road Drain Repl Fy2019: 10670 - 500914 - 03729 0 0 0 0 685 100,000 (100,000) 0 0 0 0
Capital Improvement Projects: Route 1 Drain Culvert Fy2015: 10670 - 500914 - 07106 12,165 5,593 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Forniac Network Fy2020: 10670 - 500914 - 07119 0 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Computer Replacement Fy2020: 10670 - 500914 - 07120 0 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Storm Drain Projects Fy2013: 10670 - 500914 - 03714 1,613 1,180 0 4,249 6,057 0 0 0 0 0 0
Capital Improvement Projects: Drainage Syst Improve Fy2018: 10670 - 500914 - 07109 0 0 78,812 96,024 23,155 0 0 0 0 0 0
Capital Improvement Projects: Security Camera Impr Fy2018: 10670 - 500914 - 07113 0 0 0 0 59,606 0 0 0 0 0 0
Section 3 – Capital Program 43
Capital Projects Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved
$ Change
Directive Budget RAD APP
Approved Budget
Capital Improvement Projects: Goosefare Brook-Impair Fy2017: 10670 - 500914 - 07111 0 0 0 7,087 293 0 0 0 0 0 0
Capital Improvement Projects: Wildwood Drainage Imp Fy2015: 10670 - 500914 - 07108 51,664 0 0 4,209 19,127 0 0 0 0 0 0
Capital Improvement Projects: Detention Pond Restrtn Fy2015: 10670 - 500914 - 07107 0 0 0 40,316 0 0 0 0 0 0 0
Capital Improvement Projects: Pacts/Interlocal Study Fy2014: 10670 - 500915 - 09009 0 0 0 20,618 (30,835) 0 0 0 0 0 0
Capital Improvement Projects: Pacts Projects Annual: 10670 - 500915 - 07212 15,506 (1,261) 83,495 177,830 97,754 140,000 (140,000) 0 0 0 0
Capital Improvement Projects: Scammon St Reconstruc Fy2018: 10670 - 500915 - 04825 0 108,070 0 17,191 0 0 0 0 0 0 0
Capital Improvement Projects: X. Epa Audit Findings: 10670 - 500915 - 03831 6,399 280 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Collector Rd Safety Imp Annual: 10670 - 500915 - 03774 0 0 0 50,000 0 50,000 (50,000) 0 0 0 0
Capital Improvement Projects: Industrial Park Rr Annual: 10670 - 500915 - 03722 12,644 5,025 6,710 64,988 0 10,000 (10,000) 0 0 0 0
Capital Improvement Projects: Bond-Fenderson Road Const: 10670 - 500915 - 07208 0 0 (5,000) 3,091 0 0 0 0 0 0 0
Capital Improvement Projects: Sidewalk Improvements Fy2016: 10670 - 500915 - 03700 1,897 0 107,716 53,447 (2,621) 0 0 0 0 0 0
Capital Improvement Projects: Route 1 Rtms Sgnl Proj Fy2017: 10670 - 500915 - 07104 0 0 95,193 0 0 0 0 0 0 0 0
Capital Improvement Projects: Stackpole Creek Bridge Fy2016: 10670 - 500915 - 03827 5,664 101,384 289,868 (88,398) 0 0 0 0 0 0 0
Capital Improvement Projects: School Street Reconstruction: 10670 - 500910 - 03762 207,089 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Water Street Reconstruction: 10670 - 500910 - 03760 290,152 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Appraisal Conversion: 10670 - 500910 - 03805 3,850 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Mill District Pedestrian Bridg: 10670 - 500910 - 12902 (50,875) 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: City Hall Boiler: 10670 - 500910 - 05301 12,781 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Camp Ellis Fire Station: 10670 - 500910 - 05304 16,700 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Playground Replacements: 10670 - 500910 - 09003 (25) 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects Total 1,098,947 741,817 1,248,699 702,422 248,469 751,850 (751,850) 0 0 0 0
Lease Interest
Lease Interest: Lease Interst- Vehicles & Equp: 10661 - 500916 - 00000 56,328 61,171 49,981 45,764 45,946 47,762 10,619 58,381 0 0 58,381
Lease Interest Total 56,328 61,171 49,981 45,764 45,946 47,762 10,619 58,381 0 0 58,381
Lease Principal
Lease Principal: Lease Princ - Vehicles & Equp: 10651 - 500916 - 00000 565,609 683,893 641,506 597,525 548,335 550,803 87,319 638,122 29,752 29,752 667,874
Lease Principal Total 565,609 683,893 641,506 597,525 548,335 550,803 87,319 638,122 29,752 29,752 667,874
To Capital Projects Fund
To Capital Projects Fund: Transfer To Capital Projects: 10681 - 500952 - 00000 0 60,592 0 0 0 0 0 0 0 0 0
To Capital Projects Fund: P.A.C.T.S. Projects Annual: 10681 - 500852 - 07121 0 0 0 0 0 0 0 0 0 0 0
To Capital Projects Fund: Trail Network Repairs Annual: 10681 - 500952 - 09013 0 0 0 0 0 0 5,000 5,000 5,000 2,482 7,482
To Capital Projects Fund: Forniac Network Fy2020: 10681 - 500952 - 07119 0 0 0 0 0 0 20,000 20,000 0 0 20,000
To Capital Projects Fund: H.V.A.C. Components Annual: 10681 - 500952 - 07118 0 0 0 0 0 0 25,000 25,000 25,000 12,410 37,410
To Capital Projects Fund: Foss Road Storage Fy2020: 10681 - 500952 - 07122 0 0 0 0 0 0 40,000 40,000 0 0 40,000
To Capital Projects Fund: Tri-Community Camera Annual: 10681 - 500952 - 07105 0 0 0 0 0 0 2,800 2,800 2,800 1,390 4,190
To Capital Projects Fund: Exterior Finishes Annual: 10681 - 500952 - 07117 0 0 0 0 0 0 37,500 37,500 37,500 18,615 56,115
Section 3 – Capital Program 44
Capital Projects Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved
$ Change
Directive Budget RAD APP
Approved Budget
To Capital Projects Fund: Industrial Park R.R. Annual: 10681 - 500952 - 03722 0 0 0 0 0 0 5,000 5,000 5,000 2,482 7,482
To Capital Projects Fund: Nbrhd Park Upgrades Annual: 10681 - 500952 - 03723 0 0 0 0 0 0 25,000 25,000 25,000 12,410 37,410
To Capital Projects Fund: Community Center Fy2020: 10681 - 500952 - 07123 0 0 0 0 0 0 50,000 50,000 0 0 50,000
To Capital Projects Fund: Interior Finishes Annual: 10681 - 500952 - 07116 0 0 0 0 0 0 37,500 37,500 37,500 18,615 56,115
To Capital Projects Fund: It Infrastructure Annual: 10681 - 500952 - 07114 0 0 0 0 0 0 20,000 20,000 20,000 9,928 29,928
To Capital Projects Fund: Computer Replacement Fy2020: 10681 - 500952 - 07120 0 0 0 0 0 0 92,000 92,000 0 0 92,000
To Capital Projects Fund: Energy Effcncy Upgrade Annual: 10681 - 500952 - 07101 0 0 0 0 0 0 9,375 9,375 9,375 4,654 14,029
To Capital Projects Fund: Collector Rd Safety Imp Annual: 10681 - 500952 - 03774 0 0 0 0 0 0 25,000 25,000 25,000 12,410 37,410
To Capital Projects Fund: Detention Pond Clean Fy2020: 10681 - 500952 - 07121 0 0 0 0 0 0 20,000 20,000 0 0 20,000
To Capital Projects Fund: City Fleet Reconiditon Annual: 10681 - 500952 - 05310 0 0 0 0 0 0 15,000 15,000 15,000 7,446 22,446
To Capital Projects Fund: Safety And Code Compl Annual: 10681 - 500952 - 07115 0 0 0 0 0 0 25,000 25,000 25,000 12,410 37,410
To Capital Projects Fund: Transfer To Capital Proj: 10681 - 500952 - 07212 0 0 0 0 0 0 70,000 70,000 70,000 34,748 104,748
To Capital Projects Fund: Pw Facility Fy2020: 10681 - 500952 - 09008 0 0 0 0 0 0 0 0 30,000 110,000 110,000
To Capital Projects Fund Total 0 60,592 0 0 0 0 524,175 524,175 332,175 260,000 784,175
Expense Total 3,506,636 3,182,046 3,557,407 3,316,649 2,227,111 2,804,971 (127,466) 2,677,505 501,927 429,752 3,107,257
Section 4 – Department Budgets 45
Section 4 – Department Budgets
Section 4 – Department Budgets 46
Section 4 – Department Budgets 47
Assessing
The Assessing Department derives Real Estate value (for tax purposes) for all parcels of land and improvements to the land within the municipality and creates equity so all taxpayers pay their fair share of the tax burden. Tangible business equipment is also assessed and depreciated at an equitable rate.
Our departments goals are as follows:
- To verify all properties are as accurate as possible in terms of our assessor’s cards
- To maintain equitability in assessments in a constantly changing market
- To create a more efficient way to monitor ratios (assessed value to sale price numbers) of qualified sales (arms-length transactions) so we can manage the fluctuations in the market more fairly and to be able to stratify different classes of properties that support consistent ratios.
- To use a surface in the field to more efficiently verify mass properties in less time to create more consistencies.
Section 4 – Department Budgets 48
Assessing Budget Overview
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense Base Pay 169,319 150,759 113,648 126,938 95,708 159,558 9,572 169,130 1,861 0 169,130
Contracts 14,298 26,608 46,690 53,578 42,844 17,730 12,921 30,651 0 0 30,651
Equipment 660 1,508 115 63 1,508 200 0 200 0 0 200
Fees 150 120 60 339 136 25,200 (13,419) 11,781 0 0 11,781
Maint/Part 0 1,902 0 0 0 0 0 0 0 0 0
Other 0 0 0 57 455 0 0 0 0 0 0
Overtime 0 2,165 10 45 30 0 0 0 0 0 0
Programs 819 753 906 1,001 618 1,200 0 1,200 (200) (200) 1,000
Supplies 5,295 3,991 3,393 5,027 7,503 3,800 0 3,800 0 0 3,800
Trav/Train 2,423 3,194 1,935 4,761 2,655 4,000 600 4,600 2,400 400 5,000
Utilities 1,082 1,428 1,585 2,222 1,914 1,200 0 1,200 0 0 1,200
Expense Total 194,046 192,428 168,342 194,031 153,371
212,888 9,674 222,562 4,061 200 222,762
Revenue Local Rev 0 0 0 3,292 19,526 0 0 0 0 0 0
Revenue Total 0 0 0 3,292 19,526
0 0 0 0 0 0
Operating Income (194,046) (192,428) (168,342) (190,739) (133,845) (212,888) (9,674) (222,562) (4,061) (200) (222,762)
0.00M
0.05M
0.10M
0.15M
0.20M
0.25M
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
App Budget
Budgeted Expenses Over Time
Expense Total RAD APP
Base Pay75.9%
Contracts13.8%
Fees5.3%
Trav/Train2.2%
Supplies1.7%
Programs0.4% Remain Cat.
0.6%
Budgeted Expenses by Category
Section 4 – Department Budgets 49
Assessing Requests Above Directive
Department Assessing
Requests Above Directive are detailed here based on the department that submitted the RAD. Some amounts may be budgeted in accounts in other departments. Therefore, the total Requested and Recommended amounts may different than the totals in the "RAD" and "REC" columns in the departmental Budget Overview and Line Item Detail reports.
RAD Detail Requested Approved
0 - 0 - Council Cuts to Budget (1,800) (1,800)
(blank)
Reason for Request: Council reviewed the line item budget and made cuts based on historical spending.
Effect If Not Funded: Budget reverts to recommended amounts.
10412 - 500339 - 00000 (1,100) (1,100)
10412 - 500322 - 00000 (500) (500)
10412 - 500439 - 00000 (200) (200)
2 - 8 - Comprehensive Ongoing Training for New Employees 4,000 2,000
Critical Need
Reason for Request: Assessing currently has 2 full time employees and 2 shared employees with Biddeford. The department is now fully staffed and ready to move ahead with Assessing responsibilities rather than just maintain them. Training for assessing now consists of the Assessor and the Deputy continuing their education credits to keep certification. Succession planning is key to insure continuity for the future in the department. We would like to offer our 2 employees training to earn a Certification as a Maine Assessor; and continuing education to maintain their certification. Having well trained staff will increase productivity and insure the department will be able to operate at the highest level.
Effect If Not Funded: Assessing employees are at a shortage statewide; as retirements occur, there are no trained assessors to take their places. If the Assessor or Deputy were to leave there would be no one to replace them.
10412 - 500339 - 00000 2,500 1,250
10412 - 500322 - 00000 1,500 750
Grand Total 2,200 200
Section 4 – Department Budgets 50
Assessing Line Item Budget
Assessor Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Expense Base Pay
Gen Govt - Assessor: Department Head Wages: 10410 - 500101 - 00000 85,619 72,952 0 0 (3,750) 0 0 0 0 0 0
Gen Govt - Assessor: Supervisory Wages: 10410 - 500102 - 00000 49,473 54,609 67,179 63,274 53,588 64,554 6,776 71,330 785 0 71,330
Gen Govt - Assessor: Court Officers/Clerical Wages: 10410 - 500104 - 00000 34,227 23,198 46,469 63,664 45,870 95,004 2,796 97,800 1,076 0 97,800
Base Pay Total 169,319 150,759 113,648 126,938 95,708 159,558 9,572 169,130 1,861 0 169,130
Contracts
Gen Govt - Assessor: Advertising: 10412 - 500341 - 00000 0 0 0 0 0 100 0 100 0 0 100
Gen Govt - Assessor: Contracted Services: 10412 - 500428 - 00000 14,298 26,608 46,690 53,578 42,844 17,630 12,921 30,551 0 0 30,551
Contracts Total 14,298 26,608 46,690 53,578 42,844 17,730 12,921 30,651 0 0 30,651
Equipment
Gen Govt - Assessor: Minor Equipment: 10412 - 500317 - 00000 311 1,508 115 0 1,239 0 0 0 0 0 0
Gen Govt - Assessor: Clothing/Boot Allowance: 10410 - 500325 - 00000 349 0 0 63 269 200 0 200 0 0 200
Equipment Total 660 1,508 115 63 1,508 200 0 200 0 0 200
Fees
Gen Govt - Assessor: Dues & Memberships: 10412 - 500330 - 00000 150 120 60 339 136 200 0 200 0 0 200
Gen Govt - Assessor: Computer Software: 10412 - 500360 - 00000 0 0 0 0 0 25,000 (13,419) 11,581 0 0 11,581
Fees Total 150 120 60 339 136 25,200 (13,419) 11,781 0 0 11,781
Maint/Part
Gen Govt - Assessor: Repairs/Maintenance: 10412 - 500410 - 00000 0 1,902 0 0 0 0 0 0 0 0 0
Maint/Part Total 0 1,902 0 0 0 0 0 0 0 0 0
Other
Gen Govt - Assessor: Miscellaneous Expense: 10412 - 500400 - 00000 0 0 0 57 455 0 0 0 0 0 0
Other Total 0 0 0 57 455 0 0 0 0 0 0
Overtime
Gen Govt - Assessor: Overtime: 10410 - 500114 - 00000 0 2,165 10 45 30 0 0 0 0 0 0
Overtime Total 0 2,165 10 45 30 0 0 0 0 0 0
Programs
Gen Govt - Assessor: Deed Services: 10412 - 500439 - 00000 819 753 906 1,001 618 1,200 0 1,200 (200) -200 1,000
Programs Total 819 753 906 1,001 618 1,200 0 1,200 (200) -200 1,000
Section 4 – Department Budgets 51
Assessor Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Supplies
Gen Govt - Assessor: Office Supplies: 10412 - 500301 - 00000 1,082 850 1,209 1,466 1,749 900 0 900 0 0 900
Gen Govt - Assessor: Computer Supplies: 10412 - 500304 - 00000 135 381 560 5 4,316 300 0 300 0 0 300
Gen Govt - Assessor: Books/Manuals: 10412 - 500332 - 00000 2,865 1,714 473 1,776 346 1,000 0 1,000 0 0 1,000
Gen Govt - Assessor: Postage: 10412 - 500337 - 00000 934 740 1,151 1,573 894 1,100 0 1,100 0 0 1,100
Gen Govt - Assessor: Printing: 10412 - 500344 - 00000 279 306 0 207 198 500 0 500 0 0 500
Supplies Total 5,295 3,991 3,393 5,027 7,503 3,800 0 3,800 0 0 3,800
Trav/Train
Gen Govt - Assessor: Tuition/Training: 10412 - 500322 - 00000 1,009 703 890 1,233 163 2,000 (500) 1,500 1,000 250 1,750
Gen Govt - Assessor: Travel: 10412 - 500339 - 00000 1,414 2,491 1,045 3,528 2,492 2,000 1,100 3,100 1,400 150 3,250
Trav/Train Total 2,423 3,194 1,935 4,761 2,655 4,000 600 4,600 2,400 400 5,000
Utilities
Gen Govt - Assessor: Telephone: 10412 - 500336 - 00000 1,082 1,428 1,585 2,222 1,914 1,200 0 1,200 0 0 1,200
Utilities Total 1,082 1,428 1,585 2,222 1,914 1,200 0 1,200 0 0 1,200
Expense Total 194,046 192,428 168,342 194,031 153,371 212,888 9,674 222,562 4,061 200 222,762
Revenue
Local Rev Land Use Penalty: Land Use Penalty: 10414 - 300557 - 00000 0 0 0 3,292 19,526 0 0 0 0 0 0
Local Rev Total 0 0 0 3,292 19,526 0 0 0 0 0 0
Revenue Total 0 0 0 3,292 19,526 0 0 0 0 0 0
Section 4 – Department Budgets 52
Section 4 – Department Budgets 53
Administration
City Administration directs day-to-day operations, oversees the twelve municipal departments, and manages the long-term planning processes for the City. Administration acts as a central office for purchasing and bids/requests for proposals, disseminates public information, and administers grants and projects that require the coordination of multiple departments. The Administration Department is responsible for media relations, website management, social media outreach, and marketing materials promoting municipal departments, local businesses, and employee recruiting.
Administration assists with employee relations, union negotiations, and other personnel matters. Additionally, Administration works with citizens and businesses to help resolve challenges they experience. The Administration Department serves on many local and regional boards ensuring Saco is best represented. Administration also acts as the liaison between the City Council and City Staff and recommends policies or programs for Council consideration.
The Athenian Oath from ancient Greece exemplifies the mission we seek to fulfill as public servants. “We will ever strive for the ideals and sacred things of the city, both alone and with many; We will unceasingly seek to quicken the sense of public duty; We will revere and obey the city’s laws; We will transmit this city not only not less, but greater, better and more beautiful than it was transmitted to us”. The Administration Department is honored to serve the citizens of Saco and ensure they receive best-in-class services.
Section 4 – Department Budgets 54
Administration Budget Overview
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense Base Pay 297,970 150,186 248,055 255,818 269,301 303,426 28,499 331,925 (34,186) (12,000) 319,925
Contracts 48,826 3,942 826 12,423 27,712 41,300 (8,000) 33,300 (1,000) (1,000) 32,300
Equipment 189 0 235 153 96 250 1,000 1,250 (500) (500) 750
Fees* 787 7,349 6,217 4,568 1,594 9,200 2,300 11,500 (1,000) (1,000) 10,500
Maint/Part 0 0 0 0 0 0 4,000 4,000 (2,000) (2,000) 2,000
Other 747 2,148 3,365 2,419 17,587 500 1,284 1,784 (784) (784) 1,000
Overtime 897 385 308 435 0 0 0 0 0 0 0
Programs 1,018 0 0 0 0 0 0 0 0 0 0
Supplies** 4,858 2,272 1,816 3,387 2,792 3,020 3,600 6,620 (1,600) (1,600) 5,020
Trav/Train 6,601 3,297 1,310 6,286 8,211 4,400 2,500 6,900 (1,000) (1,000) 5,900
Utilities** 1,773 2,676 3,131 3,011 2,557 3,000 33,336 36,336 (1,963) (1,963) 34,373
Expense Total 363,666 172,255 265,263 288,500 329,850 365,096 68,519 433,615 (44,033) (21,847) 411,768
Operating Income (363,666) (172,255) (265,263) (288,500) (329,850) (365,096) (68,519) (433,615) 44,033 21,847 (411,768)
*Software fees have been distributed from the IT department, so there is an increase year over year in the directive budget that is covered by decreases elsewhere **Paper supplies and utilities for City Hall were moved from the Building Maintenance budget to Administration
0.00M
0.05M
0.10M
0.15M
0.20M
0.25M
0.30M
0.35M
0.40M
0.45M
0.50M
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
AppBudget
Budgeted Expenses Over Time
Expense Total RAD APP
Base Pay77.7%
Utilities8.3%
Contracts7.8%
Fees2.5%
Trav/Train1.4%
Supplies1.2%
Remain Cat.0.9%
Budgeted Expenses by Category
Section 4 – Department Budgets 55
Administration Requests Above Directive
Requests Above Directive are detailed here based on the department that submitted the RAD. Some amounts may be budgeted in accounts in other departments. Therefore, the total Requested and Recommended amounts may different than the totals in the "RAD" and "REC" columns in the departmental Budget Overview and Line Item Detail reports.
RAD Detail Requested Approved
0 - 0 - Council Cuts to Budget
(blank)
Reason for Request: Council reviewed the line item budget and made cuts based on historical spending.
Effect If Not Funded: Budget reverts to recommended amounts.
10370 - 500113 - 00000 (12,000) (12,000)
10372 - 500341 - 00000 (1,000) (1,000)
10372 - 500317 - 00000 (500) (500)
10372 - 500330 - 00000 (1,000) (1,000)
10372 - 500321 - 00000 (2,000) (2,000)
10372 - 500350 - 00000 (784) (784)
10372 - 500301 - 00000 (1,600) (1,600)
10372 - 500322 - 00000 (1,000) (1,000)
0 - 0 - Council Cuts to Budget Total (19,884) (19,884)
1 - 0 - 1.1% Increase for Non-Union
Maintain Effort
Reason for Request: In FY2019, City Council supported increasing non-union staff in line with union increases of 3%. This RAD maintains that same equivalency in FY2020.
Effect If Not Funded: Non-union staff may turn over at a faster rate, especially in a strong economy where the private sector is offering higher salaries. Certain union positions may be better paid than their supervisors.
1 - 0 - 1.1% Increase for Non-Union Total 41,204 0
1 - 2 - Headcount - Shift from Grants and Projects Specialist to Communications Coordinator - $43,500
Maintain Effort
Reason for Request: The mission of the Communications Division of Administration is to gather and share information to support and encourage an open, participatory government and an informed community. To accomplish this mission, the division manages media/external communications, publishes the city's newsletter, and creates/posts content for the website and city social media pages. Our citizens consume information across a variety of platforms. To ensure we reach as many people as possible, it is important to have a presence on each of these. We also have an increasing need to create video content whereas people are consuming video content more and more. Currently, we have one full-time employee supporting each of departments, creating content and materials for each of these platforms, and assisting with employee and business recruiting efforts. These needs coupled with council meeting recording needs, have made it apparent that we need additional support in communications.
Section 4 – Department Budgets 56
Effect If Not Funded: We will not be able to continue to support each of these platforms. We will need to add more funds to our contracted services line to pay a vendor to record the city council meetings. We will need to pay a vendor to provide graphic design support.
10370 - 500103 - 00000 0 0
1 - 2 - Headcount - Shift from Grants and Projects Specialist to Communications Coordinator - $43,500 Total 0 0
Grand Total 21,320 (19,884)
NOTE: RAD# 1 – 0 – 1.1% Increase for Non-Union members includes account lines through other departmental budgets.
Section 4 – Department Budgets 57
Administration Line Item Detail
City Administration Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Expense Base Pay
Gen Govt - City Administration: Department Head Wages: 10370 - 500101 - 00000 134,560 89,739 119,346 121,844 107,433 124,236 6,196 130,432 0 0 130,432
Gen Govt - City Administration: Non-Supervisory Wages: 10370 - 500103 - 00000 56,935 188 64,359 113,809 116,482 134,640 3,903 138,543 (22,746) 0 138,543
Gen Govt - City Administration: Court Officers/Clerical Wages: 10370 - 500104 - 00000 100,681 50,599 47,560 8,769 37,500 32,550 18,400 50,950 560 0 50,950
Gen Govt - City Administration: Temporary/Seasonal Wages: 10370 - 500113 - 00000 5,794 9,660 16,790 11,396 7,886 12,000 0 12,000 (12,000) (12,000) 0
Gen Govt - City Administration: Stipends: 10370 - 500118 - 00000 0 0 0 0 0 0 0 0 0 0 0
Base Pay Total 297,970 150,186 248,055 255,818 269,301 303,426 28,499 331,925 (34,186) (12,000) 319,925
Contracts
Gen Govt - City Administration: Advertising: 10372 - 500341 - 00000 8,038 3,224 (75) 6,648 1,149 3,300 1,500 4,800 (1,000) (1,000) 3,800
Gen Govt - City Administration: Contracted Services: 10372 - 500428 - 00000 40,788 718 901 5,775 26,563 38,000 (9,500) 28,500 0 0 28,500
Contracts Total 48,826 3,942 826 12,423 27,712 41,300 (8,000) 33,300 (1,000) (1,000) 32,300
Equipment
Gen Govt - City Administration: Minor Equipment: 10372 - 500317 - 00000 189 0 235 153 96 250 1,000 1,250 (500) (500) 750
Equipment Total 189 0 235 153 96 250 1,000 1,250 (500) (500) 750
Fees
Gen Govt - City Administration: Dues & Memberships: 10372 - 500330 - 00000 787 7,349 6,217 4,568 1,594 9,200 100 9,300 (1,000) (1,000) 8,300
Gen Govt - City Administration: Computer Software: 10372 - 500360 - 00000* 0 0 0 0 0 0 2,200 2,200 0 0 2,200
Fees Total 787 7,349 6,217 4,568 1,594 9,200 2,300 11,500 (1,000) (1,000) 10,500
Maint/Part
Gen Govt - City Administration: Staff Vehicle Operations: 10372 - 500321 - 00000 0 0 0 0 0 0 4,000 4,000 (2,000) (2,000) 2,000
Gen Govt - City Administration: Repairs/Maintenance: 10372 - 500410 - 00000 0 0 0 0 0 0 0 0 0 0 0
Maint/Part Total 0 0 0 0 0 0 4,000 4,000 (2,000) (2,000) 2,000
Other
Gen Govt - City Administration: Furniture & Fixtures: 10372 - 500350 - 00000 340 421 0 899 899 0 1,284 1,284 (784) (784) 500
Gen Govt - City Administration: Miscellaneous Expense: 10372 - 500400 - 00000 407 1,727 3,365 1,520 16,688 500 0 500 0 0 500
Other Total 747 2,148 3,365 2,419 17,587 500 1,284 1,784 (784) (784) 1,000
Overtime
Gen Govt - City Administration: Overtime: 10370 - 500114 - 00000 897 385 308 435 0 0 0 0 0 0 0
Overtime Total 897 385 308 435 0 0 0 0 0 0 0
Section 4 – Department Budgets 58
City Administration Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Programs Gen Govt - City Administration: Background Checks: 10372 - 500406 - 00000 1,018 0 0 0 0 0 0 0 0 0 0
Programs Total 1,018 0 0 0 0 0 0 0 0 0 0
Supplies
Gen Govt - City Administration: Office Supplies: 10372 - 500301 - 00000** 1,171 685 505 2,584 1,097 520 3,600 4,120 (1,600) (1,600) 2,520
Gen Govt - City Administration: Computer Supplies: 10372 - 500304 - 00000 928 181 350 20 306 250 0 250 0 0 250
Gen Govt - City Administration: Books/Manuals: 10372 - 500332 - 00000 277 30 0 0 0 350 0 350 0 0 350
Gen Govt - City Administration: Postage: 10372 - 500337 - 00000 1,984 1,314 575 783 833 1,500 0 1,500 0 0 1,500
Gen Govt - City Administration: Printing: 10372 - 500344 - 00000 498 62 386 0 556 400 0 400 0 0 400
Supplies Total 4,858 2,272 1,816 3,387 2,792 3,020 3,600 6,620 (1,600) (1,600) 5,020
Trav/Train
Gen Govt - City Administration: Tuition/Training: 10372 - 500322 - 00000 2,669 3,029 467 1,828 7,286 2,200 2,500 4,700 (1,000) (1,000) 3,700
Gen Govt - City Administration: Travel: 10372 - 500339 - 00000 3,932 268 843 4,458 925 2,200 0 2,200 0 0 2,200
Trav/Train Total 6,601 3,297 1,310 6,286 8,211 4,400 2,500 6,900 (1,000) (1,000) 5,900
Utilities
Gen Govt - City Administration: Heating Fuel: 10372 - 500313 - 00000** 0 0 0 0 0 0 10,200 10,200 0 0 10,200
Gen Govt - City Administration: Electricity: 10372 - 500333 - 30935** 0 0 0 0 0 0 1,340 1,340 0 0 1,340
Gen Govt - City Administration: Electricity: 10372 - 500333 - 30934** 0 0 0 0 0 0 19,692 19,692 (1,963) (1,963) 17,729
Gen Govt - City Administration: Water: 10372 - 500334 - 00000** 0 0 0 0 0 0 2,104 2,104 0 0 2,104
Gen Govt - City Administration: Telephone: 10372 - 500336 - 00000 1,773 2,676 3,131 3,011 2,557 3,000 0 3,000 0 0 3,000
Utilities Total 1,773 2,676 3,131 3,011 2,557 3,000 33,336 36,336 (1,963) (1,963) 34,373
Expense Total 363,666 172,255 265,263 288,500 329,850 365,096 68,519 433,615 (44,033) (21,847) 411,768
*Software fees have been distributed from the IT department, so there is an increase year over year in the directive budget that is covered by decreases elsewhere **Paper supplies and utilities for City Hall were moved from the Building Maintenance budget to Administration
Section 4 – Department Budgets 59
City Clerk
The office of the City Clerk will strive to deliver the highest level of professionalism and customer service to the residents of Saco. We will, through dedicated employees, continue to be stewards of Municipal records and provide reasonable access to said records, conduct elections enabling our residents to exercise their constitutional rights, and provide financial assistance to the indigent in our community.
• Permanent Records: We maintain Vital Records, as well as other historical information, providing a resource for genealogist and other individuals interested in our permanent records data. Our office is also responsible for the codification of the City Charter and ordinances.
• Licensing Agent: Our office is responsible for maintaining and processing all types of licenses required by the Municipality and State of Maine.
• Elections: The preparation and the conduct of the State and Municipal elections is the responsibility of the Clerk. In addition to elections, the Clerk is required by State Law to certify nomination petitions as well as citizen initiatives. The Clerk also serves as the Registrar of Voters.
• General Assistance: We are responsible for providing immediate aid to persons who are unable to provide the necessities essential to sustain themselves or their families. We provide a determination of services within twenty-four hours of application.
The office Standard Operating Procedures Manual was recently updated to ensure efficiency, quality output and uniformity in operations. We are also looking into additional Charter changes to potentially decrease expenditures and permits to bring in additional revenue. The proposed RAD’s support the streamlined running of elections for the upcoming year while providing adequate office staffing and ensures the City Code book is updated with the most recent
Zoning Ordinance laws.
Section 4 – Department Budgets 60
City Clerk Budget Overview
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense Base Pay 124,445 127,531 143,953 136,828 122,872 147,879 15,148 163,027 15,419 2,045 165,072
Contracts 13,846 14,313 6,337 18,682 34,852 15,300 (400) 14,900 500 0 14,900
Equipment 0 0 18 0 8,260 8,260 (8,035) 225 225 0 225
Fees* 353 363 348 315 330 350 3,102 3,452 0 0 3,452
Gen Assist 162,872 137,008 112,221 128,611 104,697 124,100 (3,500) 120,600 500 500 121,100
Maint/Part 0 0 0 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 990 990 270 0 990
Overtime 341 316 2,003 768 566 1,000 0 1,000 0 (209) 791
Programs (504) (315) (210) (21) (126) 0 0 0 0 0 0
Supplies 10,685 11,982 8,680 10,319 9,934 13,200 (1,285) 11,915 135 0 11,915
Trav/Train 1,930 1,283 2,394 2,952 1,328 3,900 0 3,900 0 0 3,900
Utilities 1,783 2,545 2,808 3,313 2,760 2,620 700 3,320 0 0 3,320
Expense Total 315,751 295,026 278,552 301,767 285,473 316,609 6,720 323,329 17,049 2,336 325,665
Revenue Local Rev 122,398 119,802 121,840 112,507 106,541 131,664 (15,684) 115,980 0 0 115,980
Revenue Total 122,398 119,802 121,840 112,507 106,541 131,664 (15,684) 115,980 0 0 115,980
Operating Income (193,353) (175,224) (156,712) (189,260) (178,932) (184,945) (22,404) (207,349) (17,049) (2,336) (209,685)
*Software fees have been reallocated from the IT Budget, so this increase is covered by decreases elsewhere.
$0K
$50K
$100K
$150K
$200K
$250K
$300K
$350K
$400K
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
AppBudget
Budgeted Expenses Over Time
Expense Total APP RAD
Base Pay50.7%
Gen Assist37.2%
Contracts4.6%
Supplies3.7%
Trav/Train1.2%
Fees1.1%
Remain Cat.1.6%
Budgeted Expenses by Category
Section 4 – Department Budgets 61
City Clerk Requests Above Directive
Requests Above Directive are detailed here based on the department that submitted the RAD. Some amounts may be budgeted in accounts in other departments. Therefore, the total Requested and Recommended amounts may different than the totals in the "RAD" and "REC" columns in the departmental Budget Overview and Line Item Detail reports.
RAD Detail Requested Approved
0 - 0 - Council Cuts to Budget
(blank)
Reason for Request: Council reviewed the line item budget and made cuts based on historical spending.
Effect If Not Funded: Budget reverts to recommended amounts.
10390 - 500114 - 00000 (209) (209)
0 - 0 - Council Cuts to Budget Total (209) (209)
1 - 3 - Presidential Primary - March 2020
Maintain Effort
Reason for Request: The State of Maine Legislature is currently reviewing LD #245 Act to Reestablish a Presidential Primary System in Maine. This additional election would be held sometime in March 2020.
Effect If Not Funded: State mandated election.
10390 - 500104 - 00000 890 0
10390 - 500113 - 00000 11,114 0
10390 - 500114 - 00000 209 0
10402 - 500317 - 00000 225 0
10402 - 500337 - 00000 135 0
10402 - 500341 - 00000 500 0
10402 - 500400 - 00000 270 0
1 - 3 - Presidential Primary - March 2020 Total 13,343 0
1 - 4 - Zoning Ordinance Revision
Maintain Effort
Reason for Request: The city is taking a comprehensive look at the zoning and land use practices which were adopted in 1985, and have been amended through the years. It is expected that this will be a substantial ordinance re-write. In 2017 when the Zoning Ordinance was added to the City Code it cost $8,500.
Effect If Not Funded: Needs to be included in the City Code.
10392 - 500428 - 00000 0 0
1 - 4 - Zoning Ordinance Revision Total 0 0
2 - 11 - Temporary Election Help
Section 4 – Department Budgets 62
Critical Need
Reason for Request: During the absentee voting time period of October & Nov. 2019 the Clerk's Office needs to prepare for Election Day, continue to process multiple other office transactions as well as take General Assistance applications and interview applicants. I would like to have the Assistant Clerk available to process counter transactions. This would give the City Clerk the time to do the necessary functions to prepare for Election Day and also allow the General Assistance Director the opportunity to hold regular office hours. I would like to hire 1 additional person from Oct. 7th - Oct. 31st for 135 hours.
Effect If Not Funded: If not funded this will put a significant strain on the office personnel and the potential for staff rushing and marking critical errors.
10390 - 500113 - 00000 2,045 2,045
2 - 11 - Temporary Election Help Total 2,045 2,045
Grand Total 15,179 1,836
Section 4 – Department Budgets 63
City Clerk Line Item Budget
City Clerk Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Expense Base Pay
Gen Govt - City Clerk: Department Head Wages: 10390 - 500101 - 00000 67,743 68,095 69,380 70,137 60,870 71,010 2,059 73,069 804 0 73,069
Gen Govt - City Clerk: Non-Supervisory Wages: 10390 - 500103 - 00000 37,876 39,453 40,409 40,317 34,131 40,345 1,991 42,336 466 0 42,336
Gen Govt - City Clerk: Court Officers/Clerical Wages: 10390 - 500104 - 00000 5,591 7,566 9,927 4,977 6,577 8,524 162 8,686 990 0 8,686
Gen Govt - City Clerk: Temporary/Seasonal Wages: 10390 - 500113 - 00000 13,235 12,417 24,237 21,397 21,294 28,000 10,936 38,936 13,159 2,045 40,981
Base Pay Total 124,445 127,531 143,953 136,828 122,872 147,879 15,148 163,027 15,419 2,045 165,072
Contracts
Gen Govt - City Clerk: Advertising: 10392 - 500341 - 00000 2,906 2,808 1,620 4,722 7,010 4,000 2,000 6,000 0 0 6,000
Gen Govt - City Clerk: Contracted Services: 10392 - 500428 - 00000 8,463 6,756 3,391 11,311 24,754 6,300 (1,800) 4,500 0 0 4,500
Gen Govt - City Clerk Voter Re: Advertising: 10402 - 500341 - 00000 1,016 3,011 690 901 1,338 2,000 300 2,300 500 0 2,300
Gen Govt - City Clerk Voter Re: Contracted Services: 10402 - 500428 - 00000 1,461 1,738 636 1,748 1,750 3,000 (900) 2,100 0 0 2,100
Contracts Total 13,846 14,313 6,337 18,682 34,852 15,300 (400) 14,900 500 0 14,900
Equipment
Gen Govt - City Clerk: Minor Equipment: 10392 - 500317 - 00000 0 0 0 0 0 0 0 0 0 0 0
Gen Govt - City Clerk Voter Re: Minor Equipment: 10402 - 500317 - 00000 0 0 18 0 8,260 8,260 (8,035) 225 225 0 225
Equipment Total 0 0 18 0 8,260 8,260 (8,035) 225 225 0 225
Fees
Gen Govt - City Clerk: Dues & Memberships: 10392 - 500330 - 00000 353 363 348 315 330 350 0 350 0 0 350
Gen Govt - City Clerk: Computer Software: 10392 - 500360 - 00000* 0 0 0 0 0 0 3,102 3,102 0 0 3,102
Hs&W - Welfare Assistance: Filing Fees/Licenses/Permits: 10540 - 500370 - 00000 0 0 0 0 0 0 0 0 0 0 0
Fees Total 353 363 348 315 330 350 3,102 3,452 0 0 3,452
Gen Assist
Hs&W - Welfare Assistance: Food Assistance: 10540 - 500371 - 00000 10,010 9,632 7,466 8,381 7,785 6,500 500 7,000 0 0 7,000
Hs&W - Welfare Assistance: Fuel Assistance: 10540 - 500372 - 00000 8,768 3,207 3,842 6,329 6,181 4,000 2,000 6,000 0 0 6,000
Hs&W - Welfare Assistance: Electricity Assistance: 10540 - 500373 - 00000 7,047 8,102 4,082 3,842 2,771 4,500 (1,000) 3,500 500 500 4,000
Hs&W - Welfare Assistance: Water/Sewer Assistance: 10540 - 500374 - 00000 0 120 421 0 0 500 0 500 0 0 500
Hs&W - Welfare Assistance: Burial Assistance: 10540 - 500375 - 00000 1,320 2,495 3,419 7,895 2,160 2,000 0 2,000 0 0 2,000
Hs&W - Welfare Assistance: Medical Assistance: 10540 - 500376 - 00000 73 734 2,460 710 787 1,000 0 1,000 0 0 1,000
Hs&W - Welfare Assistance: Rental Assistance: 10540 - 500377 - 00000 135,419 112,529 89,775 101,222 84,942 105,000 (5,000) 100,000 0 0 100,000
Hs&W - Welfare Assistance: Clothing Assistance: 10540 - 500378 - 00000 235 189 756 232 71 500 0 500 0 0 500
Hs&W - Welfare Assistance: Telephone Assistance: 10540 - 500379 - 00000 0 0 0 0 0 100 0 100 0 0 100
Gen Assist Total 162,872 137,008 112,221 128,611 104,697 124,100 (3,500) 120,600 500 500 121,100
Section 4 – Department Budgets 64
City Clerk Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Maint/Part
Gen Govt - City Clerk: Repairs/Maintenance: 10392 - 500410 - 00000 0 0 0 0 0 0 0 0 0 0 0
Gen Govt - City Clerk Voter Re: Repairs/Maintenance: 10402 - 500410 - 00000 0 0 0 0 0 0 0 0 0 0 0
Maint/Part Total 0 0 0 0 0 0 0 0 0 0 0
Other
Gen Govt - City Clerk: Furniture & Fixtures: 10392 - 500350 - 00000 0 0 0 0 0 0 450 450 0 0 450
Gen Govt - City Clerk: Miscellaneous Expense: 10392 - 500400 - 00000 0 0 0 0 0 0 0 0 0 0 0
Gen Govt - City Clerk Voter Re: Furniture & Fixtures: 10402 - 500350 - 00000 0 0 0 0 0 0 0 0 0 0 0
Gen Govt - City Clerk Voter Re: Miscellaneous Expense: 10402 - 500400 - 00000 0 0 0 0 0 0 540 540 270 0 540
Hs&W - Welfare Assistance: Miscellaneous Expense: 10540 - 500400 - 00000 0 0 0 0 0 0 0 0 0 0 0
Other Total 0 0 0 0 0 0 990 990 270 0 990
Overtime
Gen Govt - City Clerk: Overtime: 10390 - 500114 - 00000 341 316 2,003 768 566 1,000 0 1,000 0 (209) 791
Overtime Total 341 316 2,003 768 566 1,000 0 1,000 0 (209) 791
Programs
Gen Govt - City Clerk: Fire Prevention: 10392 - 500441 - 00000 (504) (315) (210) (21) (126) 0 0 0 0 0 0
Programs Total (504) (315) (210) (21) (126) 0 0 0 0 0 0
Supplies
Gen Govt - City Clerk: Office Supplies: 10392 - 500301 - 00000 932 890 969 1,000 742 1,000 0 1,000 0 0 1,000
Gen Govt - City Clerk: Books/Manuals: 10392 - 500332 - 00000 145 424 425 145 242 300 15 315 0 0 315
Gen Govt - City Clerk: Postage: 10392 - 500337 - 00000 2,257 2,672 804 2,232 1,657 2,200 0 2,200 0 0 2,200
Gen Govt - City Clerk: Printing: 10392 - 500344 - 00000 1,003 761 1,242 1,521 673 1,200 100 1,300 0 0 1,300
Gen Govt - City Clerk Voter Re: Office Supplies: 10402 - 500301 - 00000 1,274 520 1,169 1,265 1,084 1,000 (400) 600 0 0 600
Gen Govt - City Clerk Voter Re: Books/Manuals: 10402 - 500332 - 00000 0 0 0 0 0 0 0 0 0 0 0
Gen Govt - City Clerk Voter Re: Postage: 10402 - 500337 - 00000 1,041 901 1,484 596 1,129 2,800 (500) 2,300 135 0 2,300
Gen Govt - City Clerk Voter Re: Printing: 10402 - 500344 - 00000 3,888 5,730 2,517 3,492 4,347 4,500 (500) 4,000 0 0 4,000
Hs&W - Welfare Assistance: Office Supplies: 10540 - 500301 - 00000 105 45 37 43 37 150 0 150 0 0 150
Hs&W - Welfare Assistance: Postage: 10540 - 500337 - 00000 40 39 33 25 23 50 0 50 0 0 50
Supplies Total 10,685 11,982 8,680 10,319 9,934 13,200 (1,285) 11,915 135 0 11,915
Trav/Train
Gen Govt - City Clerk: Tuition/Training: 10392 - 500322 - 00000 909 425 1,060 660 498 1,300 0 1,300 0 0 1,300
Gen Govt - City Clerk: Travel: 10392 - 500339 - 00000 933 779 995 2,148 518 2,000 0 2,000 0 0 2,000
Gen Govt - City Clerk Voter Re: Tuition/Training: 10402 - 500322 - 00000 88 79 110 84 200 200 0 200 0 0 200
Section 4 – Department Budgets 65
City Clerk Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Gen Govt - City Clerk Voter Re: Travel: 10402 - 500339 - 00000 0 0 94 0 52 100 0 100 0 0 100
Hs&W - Welfare Assistance: Tuition/Training: 10540 - 500322 - 00000 0 0 135 60 60 200 0 200 0 0 200
Hs&W - Welfare Assistance: Travel: 10540 - 500339 - 00000 0 0 0 0 0 100 0 100 0 0 100
Trav/Train Total 1,930 1,283 2,394 2,952 1,328 3,900 0 3,900 0 0 3,900
Utilities
Gen Govt - City Clerk: Telephone: 10392 - 500336 - 00000 1,082 1,428 1,515 1,630 1,481 1,780 0 1,780 0 0 1,780
Hs&W - Welfare Assistance: Telephone: 10540 - 500336 - 00000 701 1,117 1,293 1,683 1,279 840 700 1,540 0 0 1,540
Utilities Total 1,783 2,545 2,808 3,313 2,760 2,620 700 3,320 0 0 3,320
Expense Total 315,751 295,026 278,552 301,767 285,473 316,609 6,720 323,329 17,049 2,336 325,665
Revenue
Local Rev City Clerk Fees: City Clerk Fees: 10040 - 300250 - 00000 71,136 70,323 70,169 68,877 56,694 79,659 (9,659) 70,000 0 0 70,000
City Clerk Fees: City Clerk - Certified Copies: 10040 - 300261 - 00000 9,446 8,742 9,145 9,279 7,865 10,568 (1,568) 9,000 0 0 9,000
City Clerk Fees: City Clerk - Addl Cert Copies: 10040 - 300262 - 00000 4,949 4,967 5,226 5,748 4,905 5,432 (32) 5,400 0 0 5,400
City Clerk Fees: City Clerk - Burial Permits: 10040 - 300263 - 00000 2,296 1,890 1,946 1,826 1,818 1,832 (32) 1,800 0 0 1,800
City Clerk Fees: City Clerk - Marriage License: 10040 - 300264 - 00000 4,532 5,256 5,364 3,829 4,400 4,836 (36) 4,800 0 0 4,800
Canine Licenses And Late Fees: Canine License Fees: 10100 - 300400 - 00000 5,799 5,884 6,155 5,713 6,119 5,803 (3) 5,800 0 0 5,800
Canine Licenses And Late Fees: Canine Late Fees: 10100 - 300401 - 00000 14,545 11,225 14,375 8,300 16,000 10,180 0 10,180 0 0 10,180
Canine Licenses And Late Fees: Canine Impound Fees: 10100 - 300402 - 00000 2,905 3,985 1,250 1,550 1,050 3,054 (1,554) 1,500 0 0 1,500
Victualers' License: Victualers' Licenses: 10110 - 300450 - 00000 6,790 7,530 8,210 7,385 4,690 10,300 (2,800) 7,500 0 0 7,500
Victualers' License: Medical Marijuana Fees: 10110 - 300451 - 00000 0 0 0 0 3,000 0 0 0 0 0 0
Local Rev Total 122,398 119,802 121,840 112,507 106,541 131,664 (15,684) 115,980 0 0 115,980
Revenue Total 122,398 119,802 121,840 112,507 106,541 131,664 (15,684) 115,980 0 0 115,980
*Software fees have been distributed from the IT budget, so this increase is covered by decreases elsewhere.
Section 4 – Department Budgets 66
Section 4 – Department Budgets 67
Code Enforcement
The Code Enforcement Department is responsible for the proper administration of all Local Land Use regulations and Construction Codes. We also investigate possible code violations as they may occur in rental housing, administer various other City Regulations including Health, Solid Waste and Property Maintenance.
The Mission Statement of the Code Enforcement Department: “The Saco Code Enforcement Department will ensure the public’s safety through proper construction oversight and through fair and effective zoning and property maintenance compliance and enforcement efforts.”
We track all construction compliance inspections as well as complaints filed with this Department. Various inspectors are assigned to each complaint and they are responsible for follow up until the project is completed or the complaint is resolved. Closure rates are tracked to make sure complaints are being resolved.
The only RAD the Code Enforcement Office has requested this year is to fund the blight elimination program so that we can have the necessary resources available when obtaining a court order or enter into a consent agreement with violators.
Section 4 – Department Budgets 68
Code Enforcement Budget Overview
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense Base Pay 203,923 206,933 211,619 278,876 232,345 272,597 26,346 298,943 35,126 31,838 330,781
Contracts 410 551 39,116 39,561 1,810 17,368 (16,968) 400 35,000 35,000 35,400
Equipment 312 6,989 801 143 643 1,350 400 1,750 (400) (400) 1,350
Fees* 549 255 475 320 395 150 6,390 6,540 0 0 6,540
Maint/Part 0 0 26 114 306 0 0 0 0 0 0
Other 0 0 59 270 220 300 0 300 0 0 300
Overtime 0 0 0 0 103 0 0 0 0 0 0
Supplies 2,385 2,205 3,399 2,159 2,688 2,600 850 3,450 0 0 3,450
Trav/Train 10,857 9,664 6,929 6,693 4,721 7,900 800 8,700 (400) (400) 8,300
Utilities 4,149 5,321 4,405 5,482 4,926 5,200 0 5,200 0 0 5,200
Expense Total 222,585 231,918 266,829 333,618 248,157 307,465 17,818 325,283 69,326 66,038 391,321
Revenue Local Rev 329,696 641,444 440,638 628,619 593,931 434,126 115,010 549,136 23,000 23,000 572,136
Revenue Total 329,696 641,444 440,638 628,619 593,931 434,126 115,010 549,136 23,000 23,000 572,136
Operating Income 107,111 409,526 173,809 295,001 345,774 126,661 97,192 223,853 (46,326) (43,038) 180,815
*Software fees have been distributed from the IT budget, so this increase is covered by decreases elsewhere.
$0K
$50K
$100K
$150K
$200K
$250K
$300K
$350K
$400K
$450K
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
APPBudget
Budgeted Expenses Over Time
Expense Total APP RAD
Base Pay84.5%
Contracts9.0%
Trav/Train2.1%
Fees1.7%
Utilities1.3%
Supplies0.9%
Remain Cat.0.4%
Budgeted Expenses by Category
Section 4 – Department Budgets 69
Code Enforcement Requests Above Directive
RAD Detail Requested Approved
0 - 0 - Council Cuts to Budget
(blank)
Reason for Request: Council reviewed the line item budget and made cuts based on historical spending.
Effect If Not Funded: Budget reverts to recommended amounts.
10442 - 500317 - 00000 (400) (400)
10442 - 500322 - 00000 (400) (400)
0 - 0 - Council Cuts to Budget Total (800) (800)
1 - 42 - Fully Fund the Electrical Inspector
Maintain Effort
Reason for Request: We discovered that the funds for the electrical inspector had been reduced in error during the process of auditing employee salaries. This change returns the budget for this critical support staff to full budget at an increase of $7000. This change is well covered by the growth in Inspection fees over the last few years.
Effect If Not Funded: Insufficient funds to support needed electrical inspection of new and existing construction.
10440 - 500103 - 00000 7,000 7,000
1 - 42 - Fully Fund the Electrical Inspector Total 7,000 7,000
1 - 43 - Make Second Code Enforcement Officer Full Time
Maintain Effort
Reason for Request: We were just informed this week that the Town of Old Orchard Beach is likely to cut their Code Enforcement Budget salary line by 20 hours a week, thereby eliminating their portion of the shared Code Enforcement Officer’s Position. This is a position that we filled in February with the addition of Irish Griffith. Irish has been a great addition to the Saco Code Enforcement team, having already achieved 7 of the 12 State Certifications required of full-service Code Enforcement Officers. She has just taken on the review of the Medical Marijuana licensing program and should the City decide to bring her on full-time, will head up the multi-family inspection program that has been sitting in abeyance due to the acute increase in construction activity over the past 2-3 years. She has a great deal of experience in this area having served as the Section 8 inspector for the City of Sanford for the past 17 years. Income derived from the multi-family inspection program will be used to offset the additional outlay required to bring her on board. The City of Saco has, at last count, 1541 multi-family rental units. Each unit will bring in on average $75 divided over the next 5 years which results in a net increase in revenues of $23,000 per year. The Code Enforcement Department has also brought in revenues over the cost of operations for the past several years.
Effect If Not Funded: We will have to lay off a valuable employee and lose the potential revenue and safety improvements that would result from establishing the multi-family inspection program.
10600 - 500289 - 00000 1,900 1,900
10600 - 500287 - 00000 3,626 3,626
10440 - 500103 - 00000 24,838 24,838
Section 4 – Department Budgets 70
10050 - 300258 - 00000 0 0
1 - 43 - Make Second Code Enforcement Officer Full Time Total 30,364 30,364
2 - 12 - Life Safety violations elimination
Critical Need
Reason for Request: A revolving account to address imminent life safety issues when they arise and immediate action is required. This includes but may not be limited to removal of dangerous buildings and replacement of malfunctioning septic systems where the owners cannot or will not do it themselves.
Effect If Not Funded: All funds must currently come out of contingency. If that account is depleted, we could be delayed in addressing life safety concerns and immediate health and sanitation issues. It is one of the tools we can use to assure safety in our community.
10442 - 500428 - 00000 35,000 35,000
2 - 12 - Life Safety violations elimination Total 35,000 35,000
(blank)
(blank)
(blank)
(blank)
10050 - 300258 - 00000 23,000 23,000
(blank) Total 23,000 23,000
Grand Total 94,564 94,564
Section 4 – Department Budgets 71
Code Enforcement Line Item Budget
Code Enforcement Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Expense Base Pay
Code Enforcement - Pay: Department Head Wages: 10440 - 500101 - 00000 75,169 76,060 76,907 77,447 68,038 79,014 2,291 81,305 894 0 81,305
Code Enforcement - Pay: Non-Supervisory Wages: 10440 - 500103 - 00000 59,238 59,938 61,436 131,668 107,349 119,203 56,436 175,639 33,770 31,838 207,477
Code Enforcement - Pay: Court Officers/Clerical Wages: 10440 - 500104 - 00000 37,607 38,781 40,794 41,207 34,833 41,247 752 41,999 462 0 41,999
Code Enforcement - Pay: Stipends: 10440 - 500118 - 00000 31,909 32,154 32,482 28,554 22,125 33,133 (33,133) 0 0 0 0
Base Pay Total 203,923 206,933 211,619 278,876 232,345 272,597 26,346 298,943 35,126 31,838 330,781
Contracts Code Enforcement - Operations: Advertising: 10442 - 500341 - 00000 410 551 67 323 310 400 0 400 0 0 400
Code Enforcement - Operations: Contracted Services: 10442 - 500428 - 00000 0 0 39,049 39,238 1,500 16,968 (16,968) 0 35,000 35,000 35,000
Contracts Total 410 551 39,116 39,561 1,810 17,368 (16,968) 400 35,000 35,000 35,400
Equipment Code Enforcement - Operations: Minor Equipment: 10442 - 500317 - 00000 0 6,821 222 143 65 600 400 1,000 (400) (400) 600
Code Enforcement - Pay: Clothing/Boot Allowance: 10440 - 500325 - 00000 312 168 579 0 578 750 0 750 0 0 750
Equipment Total 312 6,989 801 143 643 1,350 400 1,750 (400) (400) 1,350
Fees Code Enforcement - Operations: Dues & Memberships: 10442 - 500330 - 00000 549 255 475 320 395 150 200 350 0 0 350
Code Enforcement - Operations: Computer Software: 10442 - 500360 - 00000* 0 0 0 0 0 0 6,190 6,190 0 0 6,190
Fees Total 549 255 475 320 395 150 6,390 6,540 0 0 6,540
Maint/Part Code Enforcement - Operations: Building Repairs & Maintenance: 10442 - 500351 - 00000 0 0 26 114 306 0 0 0 0 0 0
Maint/Part Total 0 0 26 114 306 0 0 0 0 0 0
Other Code Enforcement - Operations: Furniture & Fixtures: 10442 - 500350 - 00000 0 0 59 270 0 300 0 300 0 0 300
Code Enforcement - Operations: Miscellaneous Expense: 10442 - 500400 - 00000 0 0 0 0 220 0 0 0 0 0 0
Other Total 0 0 59 270 220 300 0 300 0 0 300
Overtime Code Enforcement - Pay: Overtime: 10440 - 500114 - 00000 0 0 0 0 103 0 0 0 0 0 0
Overtime Total 0 0 0 0 103 0 0 0 0 0 0
Supplies Code Enforcement - Operations: Office Supplies: 10442 - 500301 - 00000 551 686 844 571 672 800 200 1,000 0 0 1,000
Code Enforcement - Operations: Books/Manuals: 10442 - 500332 - 00000 285 0 226 212 344 500 150 650 0 0 650
Code Enforcement - Operations: Postage: 10442 - 500337 - 00000 636 824 1,196 649 628 800 0 800 0 0 800
Code Enforcement - Operations: Printing: 10442 - 500344 - 00000 913 695 1,133 727 1,044 500 500 1,000 0 0 1,000
Supplies Total 2,385 2,205 3,399 2,159 2,688 2,600 850 3,450 0 0 3,450
Trav/Train Code Enforcement - Operations: Tuition/Training: 10442 - 500322 - 00000 3,173 2,288 2,614 2,215 1,236 2,400 800 3,200 (400) (400) 2,800
Section 4 – Department Budgets 72
Code Enforcement Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Code Enforcement - Operations: Travel: 10442 - 500339 - 00000 7,684 7,376 4,315 4,478 3,485 5,500 0 5,500 0 0 5,500
Trav/Train Total 10,857 9,664 6,929 6,693 4,721 7,900 800 8,700 (400) (400) 8,300
Utilities Code Enforcement - Operations: Telephone: 10442 - 500336 - 00000 4,149 5,321 4,405 5,482 4,926 5,200 0 5,200 0 0 5,200
Utilities Total 4,149 5,321 4,405 5,482 4,926 5,200 0 5,200 0 0 5,200
Expense Total 222,585 231,918 266,829 333,618 248,157 307,465 17,818 325,283 69,326 66,038 391,321
Revenue
Local Rev Building Permits: Building Permits: 10050 - 300251 - 00000 267,159 548,886 339,741 537,438 512,217 377,678 87,958 465,636 0 0 465,636
Building Permits: X. Goosefare Brook Wtrshd Cfup: 10050 - 300256 - 00000 0 0 0 (2,905) 0 0 0 0 0 0 0
Building Permits: Other Inspection Fees/Fines: 10050 - 300258 - 00000 13,935 8,430 7,715 7,930 6,100 1,476 6,524 8,000 23,000 23,000 31,000
Building Permits: Consent Agreements: 10050 - 300711 - 00000 50 200 2,750 1,600 7,500 509 (9) 500 0 0 500
Plumbing Permits: Plumbing Permits: 10070 - 300253 - 00000 16,212 24,688 30,238 28,200 19,148 18,833 6,167 25,000 0 0 25,000
Electrical Inspection Fees: Electrical Inspection Fees: 10080 - 300254 - 00000 32,340 59,240 60,194 56,356 48,966 35,630 14,370 50,000 0 0 50,000
Local Rev Total 329,696 641,444 440,638 628,619 593,931 434,126 115,010 549,136 23,000 23,000 572,136
Revenue Total 329,696 641,444 440,638 628,619 593,931 434,126 115,010 549,136 23,000 23,000 572,136
*Software fees have been distributed from the IT budget, so this increase is covered by decreases elsewhere.
Section 4 – Department Budgets 73
Council
Our vision is a high quality of life for Saco citizens and central to this vision is a sustainable economy that offers an opportunity for everyone to have rewarding employment and for business to prosper, now and in the future. The people of Saco bring this vision into reality by working together and building on our tradition of hard work, dedication, and ingenuity.
COUNCIL GOALS (ADOPTED IN JANUARY 2018):
• Review, Fund, and Develop a Strategic Recruitment, Retention, and Succession Plan;
• Work Towards Increasing Recycling Rate to 35% or Better through Targeted Education and Outreach;
• Research School Campus by Middle School + Review/Decide to Move Forward on Future School Construction Regardless of our Positioning on the State "List";
• Amend Policy on TIFs and CZs to Institute a Policy of Annual Performance Reporting of TIFs and CZ;
• Consider New Business Park to Create Infrastructure that Attracts and Retains Business;
• Bringing Natural Gas to the Mill Brook Business Park and the Route 1 North Corridor;
• Work Collaboratively with Saco Main Street to Expand and Promote Downtown Saco in its role as a Commercial, Cultural, and Residential city;
• Continue to Increase our Efforts in Energy Efficiency and Sustainability by Exploring Renewable Energy Projects.
Section 4 – Department Budgets 74
Council Budget Overview
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense Base Pay 11,954 11,954 12,000 12,026 12,000 12,000 0 12,000 6,500 0 12,000
Other 3,643 477 1,669 2,209 3,536 2,885 0 2,885 115 115 3,000
Supplies 1,215 1,541 441 651 254 1,517 (100) 1,417 3,158 3,158 4,575
Trav/Train 274 503 745 475 1,688 225 133 358 1,642 1,642 2,000
Utilities 30 118 0 0 0 0 0 0 0 0 0
Expense Total 17,116 14,593 14,855 15,361 17,478 16,627 33 16,660 11,415 4,915 21,575
Operating Income (17,116) (14,593) (14,855) (15,361) (17,478) (16,627) (33) (16,660) (11,415) (4,915) (21,575)
$0K
$5K
$10K
$15K
$20K
$25K
$30K
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
APPBudget
Budgeted Expenses Over Time
Expense Total APP RAD
Base Pay55.6%
Other13.9%
Supplies21.2%
Trav/Train9.3%
Budgeted Expenses by Category
Section 4 – Department Budgets 75
Council Budget Requests Above Directive
Requests Above Directive are detailed here based on the department that submitted the RAD. Some amounts may be budgeted in accounts in other departments. Therefore, the total Requested and Recommended amounts may different than the totals in the "RAD" and "REC" columns in the departmental Budget Overview and Line Item Detail reports.
RAD Detail Requested Approved
2 - 14 - Council Wages
Critical Need
Reason for Request: The Mayor and Council stipend has remained the same since the early 2000's. If the City of Saco wants to continue to have strong representation serving the public, compensation should be adjusted to reflect inflation. Approval of this RAD will require a voter referendum question in November.
Effect If Not Funded: This is the year to attempt this, as it is an election year and the last year when all positions are up for re-election (Council becomes staggered after the election in November) and no one can be seen as providing themselves with a raise. If not funded or approved by the voters in November, wages will remain at $100 a month for Councilors and $300 a month for the Mayor.
10360 - 500117 - 00000 6,500 0
2 - 14 - Council Wages Total 6,500 0
2 - 15 - Support for the Council Budget
Critical Need
Reason for Request: This request would re-align the Council "Department" budget to allow for snacks/coffee/water before Council workshops and meetings as well as a proper budget to cover costs related to travel/training and conferences that the Council chooses to attend. This would also increase the recognition line in order to cover costs associated with public and staff recognition opportunities.
Effect If Not Funded: Will continue to provide the best possible service to the Councilors as we can.
10362 - 500322 - 00000 742 742
10362 - 500339 - 00000 900 900
10362 - 500343 - 00000 3,500 3500
10362 - 500344 - 00000 (342) -342
10362 - 500400 - 00000 115 115
2 - 15 - Support for the Council Budget Total 4,915 4915
Grand Total 11,415 4915
Section 4 – Department Budgets 76
Council Line Item Budget
Council Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Expense Base Pay
Gen Govt - Legislative: Elected Officials: 10360 - 500117 - 00000 11,954 11,954 12,000 12,026 12,000 12,000 0 12,000 6,500 0 12,000
Base Pay Total 11,954 11,954 12,000 12,026 12,000 12,000 0 12,000 6,500 0 12,000
Other Gen Govt - Legislative: Furniture & Fixtures: 10362 - 500350 - 00000 0 0 335 0 0 0 0 0 0 0 0
Gen Govt - Legislative: Miscellaneous Expense: 10362 - 500400 - 00000 3,643 477 1,334 2,209 3,536 2,885 0 2,885 115 115 3,000
Other Total 3,643 477 1,669 2,209 3,536 2,885 0 2,885 115 115 3,000
Supplies Gen Govt - Legislative: Office Supplies: 10362 - 500301 - 00000 9 46 15 199 14 125 0 125 0 0 125
Gen Govt - Legislative: Books/Manuals: 10362 - 500332 - 00000 128 0 0 0 0 100 (100) 0 0 0 0
Gen Govt - Legislative: Postage: 10362 - 500337 - 00000 0 0 84 0 0 0 0 0 0 0 0
Gen Govt - Legislative: Employee Recognition: 10362 - 500343 - 00000 996 1,411 238 0 0 500 0 500 3,500 3,500 4,000
Gen Govt - Legislative: Printing: 10362 - 500344 - 00000 82 84 104 452 240 792 0 792 (342) (342) 450
Supplies Total 1,215 1,541 441 651 254 1,517 (100) 1,417 3,158 3,158 4,575
Trav/Train Gen Govt - Legislative: Tuition/Training: 10362 - 500322 - 00000 115 110 420 475 571 125 133 258 742 742 1,000
Gen Govt - Legislative: Travel: 10362 - 500339 - 00000 159 393 325 0 1,117 100 0 100 900 900 1,000
Trav/Train Total 274 503 745 475 1,688 225 133 358 1,642 1,642 2,000
Utilities Gen Govt - Legislative: Telephone: 10362 - 500336 - 00000 30 118 0 0 0 0 0 0 0 0 0
Utilities Total 30 118 0 0 0 0 0 0 0 0 0
Expense Total 17,116 14,593 14,855 15,361 17,478 16,627 33 16,660 11,415 4,915 21,575
Section 4 – Department Budgets 77
Finance
The goal of the finance organization is to ensure the sustainable, long-term growth of the City of Saco through the collection, disbursement, and budgeting of financial resources. In the last year and a half, the finance team has worked towards a number of goals:
Establish an annual review process to allow for open and honest feedback. Progress: annual reviews were completed in December of 2018
Improve cross-training on critical functions. Progress: Tax Collector has been cross trained on mid-year address change imports. Finance Assistant can run check runs without supervision. Customer Service Representatives are cross-trained on all critical functions
Complete critical software upgrades. Progress: MUNIS was upgraded and migrated to hosted. Payroll system was migrated to Paychex. SharePoint was used as home-base for budget development.
Clean up the chart of accounts to improve and automate reporting. Progress: 2,000+ Account codes have been updated, changed, or merged. CAFR is now built on direct queries to the database.
Find new revenue sources, aside from taxes, to support City operations. Progress: Watercraft Excise Tax proposal presented to the state delegation and MMA. Materials prepared for hearing on State Revenue Sharing. Parking pass price adjustments proposed. Printing costs reduced 60%.
Section 4 – Department Budgets 78
Finance Budget Overview
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense Base Pay 318,798 400,186 421,848 379,157 321,838 396,357 12,221 408,578 43,092 12,600 421,178
Contracts 27,594 20,579 23,219 36,309 17,341 22,800 700 23,500 0 0 23,500
Equipment 348 899 924 727 143 1,000 800 1,800 (800) (800) 1,000
Fees* 10,858 10,677 10,408 9,029 7,831 11,400 85,500 96,900 0 0 96,900
Maint/Part 0 0 352 0 0 0 0 0 0 0 0
Other 1,343 543 1,429 (51) 152 800 0 800 0 0 800
Overtime 907 1,393 11,931 21,103 1,003 2,000 1,000 3,000 0 0 3,000
Programs 0 1,688 4,827 0 0 0 0 0 0 0 0
Supplies 29,004 25,211 29,090 27,194 18,187 25,475 850 26,325 0 0 26,325
Trav/Train 6,225 7,771 4,453 3,041 3,156 7,000 (1,275) 5,725 0 0 5,725
Utilities 1,589 2,515 1,996 1,958 1,662 1,730 270 2,000 0 0 2,000
Expense Total 396,666 471,462 510,477 478,467 371,313 468,562 100,066 568,628 42,292 11,800 580,428
Revenue Local Rev 155,657 152,991 160,038 146,731 102,457 136,945 (2,245) 134,700 0 0 134,700
Revenue Total 155,657 152,991 160,038 146,731 102,457 136,945 (2,245) 134,700 0 0 134,700
Operating Income (241,009) (318,471) (350,439) (331,736) (268,856) (331,617) (102,311) (433,928) (42,292) (11,800) (445,728)
*Software fees have been distributed from the IT budget, so this increase is covered by decreases elsewhere.
$0K
$100K
$200K
$300K
$400K
$500K
$600K
$700K
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
APPBudget
Budgeted Expenses Over Time
Expense Total APP RAD
Base Pay72.6%
Fees16.7%
Supplies4.5%
Contracts4.0%
Trav/Train1.0%
Overtime0.5%
Remain Cat.0.7%
Budgeted Expenses by Category
Section 4 – Department Budgets 79
Finance Request Above Directive
Requests Above Directive are detailed here based on the department that submitted the RAD. Some amounts may be budgeted in accounts in other departments. Therefore, the total Requested and Recommended amounts may different than the totals in the "RAD" and "REC" columns in the departmental Budget Overview and Line Item Detail reports.
RAD Detail Requested Approved
0 - 0 - Council Cuts to Budget
(blank)
Reason for Request: Council reviewed the line item budget and made cuts based on historical spending.
Effect If Not Funded: Budget reverts to recommended amounts.
10382 - 500317 - 00000 (800) (800)
0 - 0 - Council Cuts to Budget Total (800) (800)
2 - 16 - Increase Internal Auditor Hours
Critical Need
Reason for Request: The Internal Auditor has already proven a valuable asset. She has taken on a number of projects that will save the city money or increase revenue from sources other than property taxes, positively impacting the mil rate over time. Increasing weekly hours will allow the finance department to tackle more tasks with the same level of positive input.
Effect If Not Funded: The timeline for completing important projects with the potential to save money or increase revenue will be extended significantly.
10380 - 500104 - 00000 12,600 12,600
2 - 16 - Increase Internal Auditor Hours Total 12,600 12,600
3 - 60 - Make Internal Auditor Full Time
Invest for Growth
Reason for Request: There are numerous critical tasks performed daily and weekly by the Finance Director for which there is no back-up. Many of these functions cannot be supported by the Tax Collector or Accounts Payable Specialist because of internal controls designed to prevent fraud. This would promote the Internal Auditor to full time, ensuring the City of Saco has a back-up on all financial matters and allowing for more rapid progress on initiatives to reduce costs and save the tax payers money.
Effect If Not Funded: Some functions will continue to lack a back-up, leaving the City at some financial risk in the case that the Finance Director were unavailable for any significant period of time. Projects to improve revenue or reduce costs will be progressed at a slower pace.
10600 - 500289 - 00000 3,819 0
10600 - 500215 - 00000 325 0
10600 - 500287 - 00000 3,994 0
10600 - 500288 - 00000 8,393 0
10600 - 500290 - 00000 488 0
10386 - 500370 - 00000 218 0
10386 - 500317 - 00000 2,305 0
Section 4 – Department Budgets 80
10380 - 500104 - 00000 26,000 0
3 - 60 - Make Internal Auditor Full Time Total 45,542 0
Grand Total 57,342 11,800
Section 4 – Department Budgets 81
Finance Line Item Budget
Finance Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Expense Base Pay
Gen Govt - Finance: Department Head Wages: 10380 - 500101 - 00000 96,303 97,543 105,310 83,151 80,946 94,860 2,750 97,610 1,074 0 97,610
Gen Govt - Finance: Supervisory Wages: 10380 - 500102 - 00000 47,165 103,609 94,583 68,271 52,677 61,200 1,774 62,974 693 0 62,974
Gen Govt - Finance: Court Officers/Clerical Wages: 10380 - 500104 - 00000 156,130 187,026 209,419 214,035 183,484 236,297 11,697 247,994 41,325 12,600 260,594
Gen Govt - Finance: Temporary/Seasonal Wages: 10380 - 500113 - 00000 17,652 10,447 11,744 12,512 4,731 0 0 0 0 0 0
Gen Govt - Finance: Stipends: 10380 - 500118 - 00000 1,548 1,561 792 1,188 0 4,000 (4,000) 0 0 0 0
Base Pay Total 318,798 400,186 421,848 379,157 321,838 396,357 12,221 408,578 43,092 12,600 421,178
Contracts Gen Govt - Finance: Advertising: 10382 - 500341 - 00000 0 1,845 1,765 1,395 0 2,000 (800) 1,200 0 0 1,200
Gen Govt - Finance: Contracted Services: 10382 - 500428 - 00000 4,844 4,234 4,204 9,084 4,341 4,800 0 4,800 0 0 4,800
Gen Govt - Finance: Audit Services: 10382 - 500429 - 00000 22,750 14,500 17,250 25,830 13,000 16,000 1,500 17,500 0 0 17,500
Contracts Total 27,594 20,579 23,219 36,309 17,341 22,800 700 23,500 0 0 23,500
Equipment Gen Govt - Finance: Minor Equipment: 10382 - 500317 - 00000 348 899 924 727 143 1,000 800 1,800 (800) (800) 1,000
Equipment Total 348 899 924 727 143 1,000 800 1,800 (800) (800) 1,000
Fees Gen Govt - Finance: Dues & Memberships: 10382 - 500330 - 00000 465 315 490 434 315 1,000 (500) 500 0 0 500
Gen Govt - Finance: Computer Software: 10382 - 500360 - 00000* 0 0 0 0 0 0 86,000 86,000 0 0 86,000
Gen Govt - Finance: Filing Fees/Licenses/Permits: 10382 - 500370 - 00000 10,393 10,362 9,918 8,595 7,516 10,400 0 10,400 0 0 10,400
Fees Total 10,858 10,677 10,408 9,029 7,831 11,400 85,500 96,900 0 0 96,900
Maint/Part Gen Govt - Finance: Repairs/Maintenance: 10382 - 500410 - 00000 0 0 352 0 0 0 0 0 0 0 0
Maint/Part Total 0 0 352 0 0 0 0 0 0 0 0
Other Gen Govt - Finance: Furniture & Fixtures: 10382 - 500350 - 00000 1,343 543 1,429 (51) 112 800 0 800 0 0 800
Gen Govt - Finance: Miscellaneous Expense: 10382 - 500400 - 00000 0 0 0 0 40 0 0 0 0 0 0
Other Total 1,343 543 1,429 (51) 152 800 0 800 0 0 800
Overtime Gen Govt - Finance: Overtime: 10380 - 500114 - 00000 907 1,393 11,931 21,103 1,003 2,000 1,000 3,000 0 0 3,000
Overtime Total 907 1,393 11,931 21,103 1,003 2,000 1,000 3,000 0 0 3,000
Programs Gen Govt - Finance: Background Checks: 10382 - 500406 - 00000 0 1,688 4,827 0 0 0 0 0 0 0 0
Programs Total 0 1,688 4,827 0 0 0 0 0 0 0 0
Supplies Gen Govt - Finance: Office Supplies: 10382 - 500301 - 00000 5,637 2,593 8,907 5,084 4,025 3,000 0 3,000 0 0 3,000
Section 4 – Department Budgets 82
Finance Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Gen Govt - Finance: Computer Supplies: 10382 - 500304 - 00000 3,550 2,582 3,668 3,508 1,616 3,125 0 3,125 0 0 3,125
Gen Govt - Finance: Books/Manuals: 10382 - 500332 - 00000 711 444 649 948 698 600 0 600 0 0 600
Gen Govt - Finance: Postage: 10382 - 500337 - 00000 17,212 17,618 15,817 15,456 11,779 17,000 850 17,850 0 0 17,850
Gen Govt - Finance: Printing: 10382 - 500344 - 00000 1,894 1,974 49 2,198 69 1,750 0 1,750 0 0 1,750
Supplies Total 29,004 25,211 29,090 27,194 18,187 25,475 850 26,325 0 0 26,325
Trav/Train Gen Govt - Finance: Tuition/Training: 10382 - 500322 - 00000 4,724 4,815 2,547 2,402 1,507 5,000 (2,275) 2,725 0 0 2,725
Gen Govt - Finance: Travel: 10382 - 500339 - 00000 1,501 2,956 1,906 639 1,649 2,000 1,000 3,000 0 0 3,000
Trav/Train Total 6,225 7,771 4,453 3,041 3,156 7,000 (1,275) 5,725 0 0 5,725
Utilities Gen Govt - Finance: Telephone: 10382 - 500336 - 00000 1,589 2,515 1,996 1,958 1,662 1,730 270 2,000 0 0 2,000
Utilities Total 1,589 2,515 1,996 1,958 1,662 1,730 270 2,000 0 0 2,000
Expense Total 396,666 471,462 510,477 478,467 371,313 468,562 100,066 568,628 42,292 11,800 580,428
Revenue
Local Rev Interest And Lien Costs On Tax: Tax/Lien Interest: 10030 - 300300 - 00000 134,671 115,569 115,754 107,751 90,284 115,000 0 115,000 0 0 115,000
Interest And Lien Costs On Tax: Lien Fees: 10030 - 300301 - 00000 17,361 19,575 17,119 14,700 10,549 19,200 (2,200) 17,000 0 0 17,000
Miscellaneous Fees: Miscellaneous Fees: 10250 - 300710 - 00000 3,625 17,847 27,165 24,280 1,624 2,745 (45) 2,700 0 0 2,700
Miscellaneous Fees: Passport Revenue: 10250 - 300717 - 00000 0 0 0 0 0 0 0 0 0 0 0
Local Rev Total 155,657 152,991 160,038 146,731 102,457 136,945 (2,245) 134,700 0 0 134,700
Revenue Total 155,657 152,991 160,038 146,731 102,457 136,945 (2,245) 134,700 0 0 134,700
*Software fees have been distributed from the IT budget, so this increase is covered by decreases elsewhere.
Section 4 – Department Budgets 83
Fire & Ambulance
The Saco Fire Department continues to strive to be the best All Hazards – Emergency Response Agency. We do this through our dedicated and highly trained firefighters and fire officers who are also licensed Emergency Medical Services responders, that respond quickly on well maintained apparatus, using state-of-the-art and well-maintained equipment.
The Organizational Assessment of the Saco Fire Department (Municipal Resources, Inc.), accepted by the Saco City Council in March of 2018, was developed to assist in strategic planning to manage organizational growth in response to community growth and increased 911 call volume with numerous occurrences of simultaneous and over-lapping calls.
The top six challenges facing the Saco Fire Department identified were:
• Providing sufficient immediately available resources, both personnel and equipment, to match increasing request for service and do so within recognized benchmarks for response times.
• Retaining an adequate complement of fully trained and certified on-call personnel.
• Providing a comprehensive training program that maintains perishable skills for all department members.
• Expanding pre-fire planning efforts and providing immediate access to that information.
• Fully utilizing the department’s records management system (RMS) and incorporating mobile and GIS data connectivity.
• Developing mobile data capabilities on all front-line apparatus.
The Organization Assessment developed an extensive list of recommendations, the top seven included managed increase of on-duty staffing, a comprehensive training program including both career and on-call personnel, and consideration of a new substation for better distribution of on-duty staffing. We continue to work towards implementation of the top seven as well as all recommendations identified in the assessment.
Section 4 – Department Budgets 84
Fire & Ambulance Budget Overview
Type
Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense Base Pay 2,031,064 2,092,025 2,067,767 2,092,647 1,883,712 2,251,727 54,994 2,306,721 327,568 138,000 2,444,721
Capital 0 18,671 59,371 0 24,912 25,000 (17,000) 8,000 0 0 8,000
Contracts 39,057 35,344 39,400 63,557 38,103 38,800 2,000 40,800 0 0 40,800
Equipment 98,285 89,328 90,316 86,561 87,015 109,040 700 109,740 16,000 16,000 125,740
Fees* 2,437 2,275 2,318 2,175 2,203 2,750 6,919 9,669 0 0 9,669
Maint/Part 64,581 70,730 213,674 94,665 121,150 122,550 (47,000) 75,550 0 0 75,550
Other 3,762 1,657 1,155 1,808 2,599 2,500 0 2,500 0 0 2,500
Overtime 328,606 270,192 313,491 341,839 198,996 215,000 4,085 219,085 (4,085) (4,085) 215,000
Programs 1,964 1,259 1,461 1,321 812 1,500 0 1,500 0 0 1,500
Supplies 34,432 35,782 31,136 39,722 43,324 44,200 500 44,700 0 0 44,700
Trav/Train 23,418 22,645 26,276 23,011 23,791 27,000 11,000 38,000 0 0 38,000
Utilities 383,583 365,786 375,883 352,516 318,910 388,119 7,400 395,519 18 18 395,537
Expense Total 3,011,189 3,005,694 3,222,248 3,099,822 2,745,527 3,228,186 23,598 3,251,784 339,501 149,933 3,401,717
Revenue Local Rev 0 715 855 0 0 0 0 0 0 0 0
Revenue Total 0 715 855 0 0 0 0 0 0 0 0
Operating Income (3,011,189) (3,004,979) (3,221,393) (3,099,822) (2,745,527) (3,228,186) (23,598) (3,251,784) (339,501) (149,933) (3,401,717)
*Software fees have been distributed from the IT budget, so this increase is covered by decreases elsewhere.
$0K
$500K
$1,000K
$1,500K
$2,000K
$2,500K
$3,000K
$3,500K
$4,000K
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
APPBudget
Budgeted Expenses Over Time
Expense Total APP RAD
Base Pay71.9%
Utilities11.6%
Overtime6.3%
Equipment3.7%
Maint/Part2.2%
Supplies1.3%
Remain Cat.3.0%
Budgeted Expenses by Category
Section 4 – Department Budgets 85
Fire & Ambulance Requests Above Directive
Requests Above Directive are detailed here based on the department that submitted the RAD. Some amounts may be budgeted in accounts in other departments. Therefore, the total Requested and Recommended amounts may different than the totals in the "RAD" and "REC" columns in the departmental Budget Overview and Line Item Detail reports.
RAD Detail Requested Approved
0 - 0 - Council Cuts to Budget
(blank)
Reason for Request: Council reviewed the line item budget and made cuts based on historical spending.
Effect If Not Funded: Budget reverts to recommended amounts.
10470 - 500114 - 00000 (4,085) (4,085)
0 - 0 - Council Cuts to Budget Total (4,085) (4,085)
1 - 35 - Reduce Ambulance Transfer to Replace Ambulance 3
Maintain Effort
Reason for Request: Ambulance 3 is a 2012, Chevrolet, Type III Ambulance manufactured by PL Custom Ambulances. The current odometer is 101,370 miles (3/13/2019). While the unit has served the city well, the aging condition, high mileage, recent on-going maintenance, and estimated trade-in value of $7,500 should be replace before a catastrophic failure. We currently rotate through 3 ambulances with only two being staffed at a time. The third ambulance is often used to cover downtime for repairs; it is imperative we maintain a fleet of three ambulances to ensure reliability of service.
Effect If Not Funded: DPW has recommended replacement to prevent/minimize a failure. Funding in July, would likely mean delivery after the new year, 2020. The third ambulance is often used to cover downtime for repairs; it is imperative we maintain a fleet of three ambulances to ensure reliability of service. This RAD reduces the transer from the Ambulance Fund by the annual lease amount. Ambulance Fund is to be used first to cover capital needs of Emergency response. This ammendment ensures the mission of the fund is met while still allowing some transfer to cover other emergency response costs.
10340 - 300951 - 00000 (52,377) (52,377)
1 - 35 - Reduce Ambulance Transfer to Replace Ambulance 3 Total (52,377) (52,377)
1 - 5 - 2% Union Increase
Maintain Effort
Reason for Request: Union contract negotiations produced 5% salary increase. This is 2% above what was budgeted, pending Council approval.
Effect If Not Funded: Contract negotiations will have to commense again.
10470 - 500110 - 00000 40,000 40,000
1 - 5 - 2% Union Increase Total 40,000 40,000
1 - 6 - Increase stipends for Call Division Firefighters
Maintain Effort
Reason for Request: Increase Call Division Stipend from $60 to $80 for response to Box Alarms/Working Fires and increase training stipends from $25 to $35 for training and education. 2018 Comprehensive Assessment of the Saco Fire Department charged us with increased Call Division participation and membership. Demonstrating Call Division Firefighters have value is one method to achieve those desired outcomes.
Section 4 – Department Budgets 86
Effect If Not Funded: Maintaining Call Division (part-time) firefighters is a challenge not only in Saco but across the State of Maine and the country. The Maine State Federation of Firefighters who once had a strong membership of over 15,000 now reports their membership between 5,000 and 6,000. it is important that we explore every possibility/avenue to attract new and retain our existing members.
10470 - 500113 - 00000 5,000 5,000
1 - 6 - Increase stipends for Call Division Firefighters Total 5,000 5,000
2 - 17 - Headcount - staffing to bring Shift Staffing to 9 on all four shifts
Critical Need
Reason for Request: Adding two more Firefighter/EMS Providers is consistent with the recommendations in the 2018 Comprehensive Assessment of the Saco Fire Department "In July 2019 hire two additional firefighter/paramedics and raise the departments minimum staffing level to eight personnel on-duty at all times." Addresses increased call volume as well as simultaneous and overlapping calls. Assists in meeting our response times as defined by the National Fire Protection Association and acceptable norms in Emergency Medical Services. Increases responder safety and effectiveness.
Effect If Not Funded: When you look at comparable communities, on-duty staffing in Saco (except for Brunswick who is currently seeking additional staffing), is below the average for on-duty career staffing. Yet, our 911 responses are comparable and, in some cases, greater than reported. Increased community growth as well as call volume are indicators that Saco needs to increase on-duty staffing to ensure the high-quality, timely response with adequate resources is maintained.
10600 - 500289 - 00000 7,115 7,114
10470 - 500110 - 00000 93,000 93,000
10600 - 500215 - 00000 650 650
10600 - 500287 - 00000 7,440 7,440
10600 - 500288 - 00000 16,786 16,786
10600 - 500290 - 00000 976 976
10386 - 500370 - 00000 436 436
10386 - 500317 - 00000 1,650 1,650
10472 - 500317 - 00000 16,000 16,000
2 - 17 - Headcount - staffing to bring Shift Staffing to 9 on all four shifts Total 144,053 144,052
3 - 33 - 4 Headcount - Additional Staffing to work towards 40 members/10 per shift
Invest for Growth
Reason for Request: Listed as one of the Top Six Challenges in the 2018 Comprehensive Assessment of the Saco Fire Department "Providing sufficient immediately available resources, both personnel and equipment, to match increasing request for service and do so within recognized benchmarks for response times." This is supported by the Organizational Assessment conducted by the Town of Scarborough which clearly shows, Saco on-duty staffing is less that those 'comparable communities' even though our 911 call volume especially in EMS response is comparable.
Effect If Not Funded: negative impacts to response times, adequately staffed resources, as well as the health and well-being of the on-duty crews should all be considered. Partial funding or broken into 6 or 12 month periods has been successfully conducted in other communities.
10600 - 500289 - 00000 14,229 0
10470 - 500110 - 00000 186,000 0
10600 - 500215 - 00000 1,300 0
Section 4 – Department Budgets 87
10600 - 500287 - 00000 14,880 0
10600 - 500288 - 00000 33,572 0
10600 - 500290 - 00000 1,952 0
10386 - 500370 - 00000 872 0
10386 - 500317 - 00000 3,300 0
3 - 33 - 4 Headcount - Additional Staffing to work towards 40 members/10 per shift Total 256,105 0
3 - 40 - Reduce Ambulance Transfer to Replace Ambulance 3 - Fund
Do Not Include
Reason for Request: Ambulance 3 is a 2012, Chevrolet, Type III Ambulance manufactured by PL Custom Ambulances. The current odometer is 101,370 miles (3/13/2019). While the unit has served the city well, the aging condition, high mileage, recent on-going maintenance, and estimated trade-in value of $7,500 should be replace before a catastrophic failure. We currently rotate through 3 ambulances with only two being staffed at a time. The third ambulance is often used to cover downtime for repairs; it is imperative we maintain a fleet of three ambulances to ensure reliability of service.
Effect If Not Funded: DPW has recommended replacement to prevent/minimize a failure. Funding in July, would likely mean delivery after the new year, 2020. The third ambulance is often used to cover downtime for repairs; it is imperative we maintain a fleet of three ambulances to ensure reliability of service. This RAD reduces the transer from the Ambulance Fund by the annual lease amount. Ambulance Fund is to be used first to cover capital needs of Emergency response. This ammendment ensures the mission of the fund is met while still allowing some transfer to cover other emergency response costs.
200190 - 500950 - 00000 (52,377) (52,377)
3 - 40 - Reduce Ambulance Transfer to Replace Ambulance 3 - Fund Total (52,377) (52,377)
Grand Total 336,319 80,213
Section 4 – Department Budgets 88
Fire & Ambulance Line Item
Fire/Ambulance Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Expense Base Pay
Public Safety - Fire/Ambulance: Department Head Wages: 10470 - 500101 - 00000 96,112 97,398 98,444 98,852 86,059 100,853 2,923 103,776 1,142 0 103,776
Public Safety - Fire/Ambulance: Supervisory Wages: 10470 - 500102 - 00000 158,737 161,730 160,149 162,535 141,592 165,167 4,788 169,955 1,870 0 169,955
Public Safety - Fire/Ambulance: Court Officers/Clerical Wages: 10470 - 500104 - 00000 43,603 44,245 43,448 44,619 38,510 45,253 5,415 50,668 556 0 50,668
Public Safety - Fire/Ambulance: Firefighter/Emt Wages: 10470 - 500110 - 00000 1,628,391 1,703,086 1,677,508 1,712,165 1,549,698 1,853,314 49,868 1,903,182 319,000 133,000 2,036,182
Public Safety - Fire/Ambulance: Call Box Incentives: 10470 - 500112 - 00000 8,000 8,000 8,000 0 1,695 8,000 (8,000) 0 0 0 0
Public Safety - Fire/Ambulance: Temporary/Seasonal Wages: 10470 - 500113 - 00000 90,414 72,917 76,384 69,132 60,962 73,000 0 73,000 5,000 5,000 78,000
Emergency Management: Ema Stipends: 10625 - 500118 - 00000 5,807 4,649 3,834 5,344 5,196 6,140 0 6,140 0 0 6,140
Base Pay Total 2,031,064 2,092,025 2,067,767 2,092,647 1,883,712 2,251,727 54,994 2,306,721 327,568 138,000 2,444,721
Capital Public Safety - Fire/Ambulance: Capital Improvement Projects: 10472 - 500910 - 00000 0 18,671 59,371 0 24,912 25,000 (17,000) 8,000 0 0 8,000
Capital Total 0 18,671 59,371 0 24,912 25,000 (17,000) 8,000 0 0 8,000
Contracts Public Safety - Fire/Ambulance: Laundry Service: 10472 - 500331 - 00000 593 718 796 693 697 800 0 800 0 0 800
Public Safety - Fire/Ambulance: Contracted Services: 10472 - 500428 - 00000 38,464 34,626 38,604 62,864 37,406 38,000 2,000 40,000 0 0 40,000
Contracts Total 39,057 35,344 39,400 63,557 38,103 38,800 2,000 40,800 0 0 40,800
Equipment Public Safety - Fire/Ambulance: Minor Equipment: 10472 - 500317 - 00000 50,776 46,018 53,342 42,399 52,149 53,000 0 53,000 16,000 16,000 69,000
Public Safety - Fire/Ambulance: Uniforms/Safety Equipment: 10472 - 500324 - 00000 31,233 28,723 23,810 28,533 23,120 38,740 0 38,740 0 0 38,740
Public Safety - Fire/Ambulance: Mark Martin Clothing/Boot: 10472 - 500325 - 21152 168 456 179 395 333 0 0 0 0 0 0
Public Safety - Fire/Ambulance: Clothing/Boot Allowance: 10472 - 500325 - 00000 12,925 11,196 11,190 13,908 10,211 17,300 700 18,000 0 0 18,000
Public Safety - Fire/Ambulance: Keith G Stuart Clothing Allow: 10472 - 500325 - 21149 393 310 0 0 347 0 0 0 0 0 0
Public Safety - Fire/Ambulance: Patrick Dugas Clothing Allow: 10472 - 500325 - 21150 490 290 331 455 127 0 0 0 0 0 0
Public Safety - Fire/Ambulance: Eric Lane Clothing Allowance: 10472 - 500325 - 21144 387 358 279 221 0 0 0 0 0 0 0
Public Safety - Fire/Ambulance: Peters Clothing Allowance: 10472 - 500325 - 21126 491 137 0 0 0 0 0 0 0 0 0
Public Safety - Fire/Ambulance: X. Lee, Frank Clothing Allo: 10472 - 500325 - 21155 237 323 363 0 0 0 0 0 0 0 0
Public Safety - Fire/Ambulance: Katelyn Mckenzie Clothing Allo: 10472 - 500325 - 21153 420 377 0 0 0 0 0 0 0 0 0
Public Safety - Fire/Ambulance: Jbeaulieu Clothing Allowance: 10472 - 500325 - 21128 376 327 174 435 389 0 0 0 0 0 0
Public Safety - Fire/Ambulance: Lord, Jason Clothing Allowance: 10472 - 500325 - 21154 349 321 331 215 0 0 0 0 0 0 0
Public Safety - Fire/Ambulance: Pelletier Clothing Allowance: 10472 - 500325 - 21124 40 492 317 0 339 0 0 0 0 0 0
Equipment Total 98,285 89,328 90,316 86,561 87,015 109,040 700 109,740 16,000 16,000 125,740
Fees Public Safety - Fire/Ambulance: Dues & Memberships: 10472 - 500330 - 00000 2,332 2,170 1,917 2,175 2,203 2,250 0 2,250 0 0 2,250
Public Safety - Fire/Ambulance: Computer Software: 10472 - 500360 - 00000* 0 0 0 0 0 0 6,919 6,919 0 0 6,919
Emergency Management: Dues & Memberships: 10625 - 500330 - 00000 105 105 401 0 0 500 0 500 0 0 500
Section 4 – Department Budgets 89
Fire/Ambulance Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Fees Total 2,437 2,275 2,318 2,175 2,203 2,750 6,919 9,669 0 0 9,669
Maint/Part Public Safety - Fire/Ambulance: City Vehicle Repairs: 10472 - 500320 - 00000 45,559 49,313 195,311 70,341 104,041 102,000 (52,000) 50,000 0 0 50,000
Public Safety - Fire/Ambulance: Building Repairs & Maintenance: 10472 - 500351 - 00000 13,219 15,840 16,130 20,469 14,050 15,000 5,000 20,000 0 0 20,000
Public Safety - Fire/Ambulance: Repairs/Maintenance: 10472 - 500410 - 00000 2,418 2,695 1,295 2,335 1,369 2,350 0 2,350 0 0 2,350
Public Safety - Fire/Ambulance: Electronic Equipment Repair: 10472 - 500411 - 00000 3,385 2,882 938 1,520 1,690 3,200 0 3,200 0 0 3,200
Maint/Part Total 64,581 70,730 213,674 94,665 121,150 122,550 (47,000) 75,550 0 0 75,550
Other Public Safety - Fire/Ambulance: Furniture & Fixtures: 10472 - 500350 - 00000 3,762 1,657 1,155 1,808 2,599 2,500 0 2,500 0 0 2,500
Public Safety - Fire/Ambulance: Miscellaneous Expense: 10472 - 500400 - 00000 0 0 0 0 0 0 0 0 0 0 0
Other Total 3,762 1,657 1,155 1,808 2,599 2,500 0 2,500 0 0 2,500
Overtime Public Safety - Fire/Ambulance: Overtime: 10470 - 500114 - 00000 328,606 270,192 313,491 341,839 198,996 215,000 4,085 219,085 (4,085) (4,085) 215,000
Overtime Total 328,606 270,192 313,491 341,839 198,996 215,000 4,085 219,085 (4,085) (4,085) 215,000
Programs Public Safety - Fire/Ambulance: Fire Prevention: 10472 - 500441 - 00000 1,384 1,198 1,461 1,321 812 1,500 0 1,500 0 0 1,500
Public Safety - Fire/Ambulance: Fire Investigation: 10472 - 500442 - 00000 580 61 0 0 0 0 0 0 0 0 0
Public Safety - Fire/Ambulance: Dry Hydrant: 10472 - 500500 - 00000 0 0 0 0 0 0 0 0 0 0 0
Programs Total 1,964 1,259 1,461 1,321 812 1,500 0 1,500 0 0 1,500
Supplies Public Safety - Fire/Ambulance: Office Supplies: 10472 - 500301 - 00000 983 799 931 1,048 695 1,000 0 1,000 0 0 1,000
Public Safety - Fire/Ambulance: General Supplies: 10472 - 500302 - 00000 24,532 26,010 22,547 30,315 27,031 30,000 0 30,000 0 0 30,000
Public Safety - Fire/Ambulance: Computer Supplies: 10472 - 500304 - 00000 1,096 1,579 414 360 1,212 1,000 0 1,000 0 0 1,000
Public Safety - Fire/Ambulance: Cleaning Supplies: 10472 - 500308 - 00000 3,126 3,088 3,541 3,258 2,266 3,700 0 3,700 0 0 3,700
Public Safety - Fire/Ambulance: Books/Manuals: 10472 - 500332 - 00000 1,564 1,879 1,216 1,501 951 1,500 500 2,000 0 0 2,000
Public Safety - Fire/Ambulance: Postage: 10472 - 500337 - 00000 355 364 170 122 105 500 0 500 0 0 500
Public Safety - Fire/Ambulance: Printing: 10472 - 500344 - 00000 484 458 107 591 32 500 0 500 0 0 500
Public Safety - Fire/Ambulance: Meal Allowance: 10472 - 500349 - 00000 1,235 903 999 776 1,209 1,000 0 1,000 0 0 1,000
Emergency Management: General Supplies: 10625 - 500302 - 00000 1,057 702 1,211 1,751 9,823 5,000 0 5,000 0 0 5,000
Supplies Total 34,432 35,782 31,136 39,722 43,324 44,200 500 44,700 0 0 44,700
Trav/Train Public Safety - Fire/Ambulance: Tuition/Training: 10472 - 500322 - 00000 20,523 19,391 23,838 20,504 20,945 24,000 11,000 35,000 0 0 35,000
Public Safety - Fire/Ambulance: Travel: 10472 - 500339 - 00000 2,895 3,254 2,438 2,507 2,846 3,000 0 3,000 0 0 3,000
Trav/Train Total 23,418 22,645 26,276 23,011 23,791 27,000 11,000 38,000 0 0 38,000
Utilities Public Safety - Fire/Ambulance: Heating Fuel: 10472 - 500313 - 00000 15,534 4,284 8,508 10,454 9,581 9,000 2,000 11,000 0 0 11,000
Public Safety - Fire/Ambulance: Gas & Oil: 10472 - 500319 - 00000 41,113 32,355 33,489 28,441 19,531 23,100 0 23,100 0 0 23,100
Public Safety - Fire/Ambulance: Cmp 3501-6531-689: 10472 - 500333 - 22000 1,421 907 788 838 432 0 1,000 1,000 (32) (32) 968
Public Safety - Fire/Ambulance: Cmp 3501-6732-832: 10472 - 500333 - 22003 1,588 1,349 1,227 1,184 921 0 1,200 1,200 50 50 1,250
Section 4 – Department Budgets 90
Fire/Ambulance Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Public Safety - Fire/Ambulance: Electricity: 10472 - 500333 - 00000 0 0 0 0 0 34,000 (34,000) 0 0 0 0
Public Safety - Fire/Ambulance: Cmp 3501-4716-589: 10472 - 500333 - 22004 30,992 32,548 26,511 25,699 21,316 0 28,000 28,000 0 0 28,000
Public Safety - Fire/Ambulance: Water: 10472 - 500334 - 00000 3,162 2,696 2,572 2,622 1,975 3,100 (300) 2,800 0 0 2,800
Public Safety - Fire/Ambulance: Telephone: 10472 - 500336 - 00000 11,245 10,261 8,394 8,363 7,069 11,000 1,500 12,500 0 0 12,500
Public Water: Water: 10520 - 500334 - 00000 278,528 281,386 294,394 274,915 258,085 307,919 8,000 315,919 0 0 315,919
Utilities Total 383,583 365,786 375,883 352,516 318,910 388,119 7,400 395,519 18 18 395,537
Expense Total 3,011,189 3,005,694 3,222,248 3,099,822 2,745,527 3,228,186 23,598 3,251,784 339,501 149,933 3,401,717
Revenue
Local Rev Fire Revenues: Fire Dept Revenues: 10474 - 300563 - 00000 0 715 855 0 0 0 0 0 0 0 0
Local Rev Total 0 715 855 0 0 0 0 0 0 0 0
Revenue Total 0 715 855 0 0 0 0 0 0 0 0
*Software fees have been distributed from the IT budget, so this increase is covered by decreases elsewhere.
Section 4 – Department Budgets 91
Human Resources
The Human Resources Department provides the day-to-day performance management guidance to the city’s personnel through coaching, career development, and counseling; and manages and resolves complex employee-relation issues to support the overall goals of the city.
FY 2019 Accomplishments
• Successfully transitioned our payroll system to PayChex with the initial roll out having a 2% error rate.
• Re-evaluated the City’s current dental carrier and brokered with Unum dental with a commitment of no additional benefit costs to the City and employees for two years and a savings to the City of over $10,000.
• Under the Unum benefit umbrella, facilitated a short and long-term benefit procedure to expedite employee disability payments to eliminate potential financial hardships.
• Evaluated the occupational health services vendor and established a new relationship with Concentra Urgent Care. This offers the employees and the City a high-quality, convenient, and affordable options for treating work-related injuries and illnesses.
Human Resources Goals for FY2020
Organizational Learning: Assist managers in building a culture of learning by promoting and facilitating internal training seminars.
Retention: The City’s employees are our competitive edge; we must rethink our retention strategies to include building employee experiences that are valued with an appreciation for future referrals.
Rewards and Recognition: Investigate creating a culture of recognition which involves authentic and solid communication strategies that recognizes immediate acknowledgement, service milestones and peer-to-peer recognition.
Section 4 – Department Budgets 92
Human Resources Budget Overview
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense Base Pay 0 0 0 121,733 128,306 154,800 4,877 159,677 56,644 17,660 177,337
Contracts 0 0 0 2,706 4,569 2,000 544 2,544 11,600 0 2,544
Equipment 0 0 0 32 325 250 0 250 0 0 250
Fees* 0 0 0 225 713 225 17,453 17,678 (500) (500) 17,178
Other 0 0 0 0 1,559 200 0 200 0 0 200
Supplies 0 0 0 4,034 3,752 6,350 (1,300) 5,050 0 0 5,050
Trav/Train 0 0 0 11,339 4,080 14,500 0 14,500 (3,000) (3,000) 11,500
Utilities 0 0 0 0 248 1,800 (800) 1,000 0 0 1,000
Expense Total 0 0 0 140,069 143,552 180,125 20,774 200,899 64,744 14,160 215,059
Operating Income 0 0 0 (140,069) (143,552) (180,125) (20,774) (200,899) (64,744) (14,160) (215,059)
*Software fees have been distributed from the IT budget, so this increase is covered by decreases elsewhere.
$0K
$50K
$100K
$150K
$200K
$250K
$300K
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
APPBudget
Budgeted Expenses Over Time
Expense Total APP RAD
Base Pay82.5%
Fees8.0%
Trav/Train5.3%
Contracts1.2%
Supplies2.3%
Utilities0.5%
Remain Cat.0.2%
Budgeted Expenses by Category
Section 4 – Department Budgets 93
Human Resources Requests Above Directive
Requests Above Directive are detailed here based on the department that submitted the RAD. Some amounts may be budgeted in accounts in other departments. Therefore, the total Requested and Recommended amounts may different than the totals in the "RAD" and "REC" columns in the departmental Budget Overview and Line Item Detail reports.
RAD Detail Requested Approved
0 - 0 - Council Cuts to Budget
(blank)
Reason for Request: Council reviewed the line item budget and made cuts based on historical spending.
Effect If Not Funded: Budget reverts to recommended amounts.
10376 - 500322 - 00000 (3,000) (3,000)
10376 - 500330 - 00000 (500) (500)
0 - 0 - Council Cuts to Budget Total (3,500) (3,500)
2 - 18 - Headcount - Administrative Assistant
Critical Need
Reason for Request: The Human Resources Department is in critical need of an administrative assistant to be available to answer the phone and handle clerical responsibilities such as scheduling, filing, and assisting City employees when they come to the City Hall Annex. Currently, these responsibilities fall to the two person office and should this RAD be approved it would provide the team with time to focus on policy revisions, training and retention programs for employees, and a proper orientation program for new hires.
Effect If Not Funded: Human Resources will continue to provide the best possible service it can to the City of Saco and its employees.
10600 - 500289 - 00000 3,443 0
10600 - 500215 - 00000 325 0
10600 - 500287 - 00000 3,600 0
10600 - 500288 - 00000 8,393 0
10600 - 500290 - 00000 488 0
10386 - 500370 - 00000 218 0
10386 - 500317 - 00000 2,305 0
10374 - 500103 - 00000 45,000 0
10370 - 500103 - 00000 (24,270) 0
2 - 18 - Headcount - Administrative Assistant Total 39,502 0
2 - 19 - Recruitment Advertising
Critical Need
Section 4 – Department Budgets 94
Reason for Request: Departmental advertising is mostly appropriated for ordinance changes and other items that require advertising of public hearings. Very little is recognized annually for the cost of recruiting for a position. The cost of advertising is about $800 a month per position. Assuming a workforce of about 170 FTEs, an industry standard turnover rate of 10% (today, that is considered healthy), and an average of a month to hire, that equals $13,600. By centralizing this work, we can focus on the best databases which help us find the best candidates for a position.
Effect If Not Funded: May have to come to Council for additional resources mid-year.
10376 - 500341 - 00000 11,600 0
2 - 19 - Recruitment Advertising Total 11,600 0
Grand Total 47,602 (3,500)
Section 4 – Department Budgets 95
Human Resources Line Item Budget
Human Resources Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP Approved Budget
Expense Base Pay
Gen Govt - Human Resources: Department Head Wages: 10374 - 500101 - 00000 0 0 0 88,604 79,056 91,800 2,661 94,461 1,039 0 94,461
Gen Govt - Human Resources: Non-Supervisory Wages: 10374 - 500103 - 00000 0 0 0 0 35,671 57,000 (1,974) 55,026 45,605 0 55,026
Gen Govt - Human Resources: Court Officers/Clerical Wages: 10374 - 500104 - 00000 0 0 0 33,129 13,579 0 10,190 10,190 10,000 17,660 27,850
Gen Govt - Human Resources: Stipends: 10374 - 500118 - 00000 0 0 0 0 0 0 0 0 0 0 0
Gen Govt - Human Resources: Stipends: 10376 - 500118 - 00000 0 0 0 0 0 6,000 (6,000) 0 0 0 0
Base Pay Total 0 0 0 121,733 128,306 154,800 4,877 159,677 56,644 17,660 177,337
Contracts Gen Govt - Human Resources: Advertising: 10376 - 500341 - 00000 0 0 0 2,706 4,569 2,000 544 2,544 11,600 0 2,544
Contracts Total 0 0 0 2,706 4,569 2,000 544 2,544 11,600 0 2,544
Equipment Gen Govt - Human Resources: Minor Equipment: 10376 - 500317 - 00000 0 0 0 32 325 250 0 250 0 0 250
Equipment Total 0 0 0 32 325 250 0 250 0 0 250
Fees Gen Govt - Human Resources: Dues & Memberships: 10376 - 500330 - 00000 0 0 0 225 713 225 775 1,000 (500) (500) 500
Gen Govt - Human Resources: Computer Software: 10376 - 500360 - 00000* 0 0 0 0 0 0 16,678 16,678 0 0 16,678
Fees Total 0 0 0 225 713 225 17,453 17,678 (500) (500) 17,178
Other Gen Govt - Human Resources: Furniture & Fixtures: 10376 - 500350 - 00000 0 0 0 0 899 200 0 200 0 0 200
Gen Govt - Human Resources: Miscellaneous Expense: 10376 - 500400 - 00000 0 0 0 0 660 0 0 0 0 0 0
Other Total 0 0 0 0 1,559 200 0 200 0 0 200
Supplies Gen Govt - Human Resources: Office Supplies: 10376 - 500301 - 00000 0 0 0 2,031 1,058 1,000 0 1,000 0 0 1,000
Gen Govt - Human Resources: Computer Supplies: 10376 - 500304 - 00000 0 0 0 882 2,118 4,300 (1,300) 3,000 0 0 3,000
Gen Govt - Human Resources: Books/Manuals: 10376 - 500332 - 00000 0 0 0 888 323 300 0 300 0 0 300
Gen Govt - Human Resources: Postage: 10376 - 500337 - 00000 0 0 0 233 106 500 0 500 0 0 500
Gen Govt - Human Resources: Printing: 10376 - 500344 - 00000 0 0 0 0 147 250 0 250 0 0 250
Supplies Total 0 0 0 4,034 3,752 6,350 (1,300) 5,050 0 0 5,050
Trav/Train Gen Govt - Human Resources: Tuition/Training: 10376 - 500322 - 00000 0 0 0 10,709 3,502 13,000 0 13,000 (3,000) (3,000) 10,000
Gen Govt - Human Resources: Travel: 10376 - 500339 - 00000 0 0 0 630 578 1,500 0 1,500 0 0 1,500
Trav/Train Total 0 0 0 11,339 4,080 14,500 0 14,500 (3,000) (3,000) 11,500
Utilities Gen Govt - Human Resources: Telephone: 10376 - 500336 - 00000 0 0 0 0 248 1,800 (800) 1,000 0 0 1,000
Utilities Total 0 0 0 0 248 1,800 (800) 1,000 0 0 1,000
Expense Total 0 0 0 140,069 143,552 180,125 20,774 200,899 64,744 14,160 215,059
*Software fees have been distributed from the IT budget, so this increase is covered by decreases elsewhere.
Section 4 – Department Budgets 96
Information Technology
The City of Saco Information Technology department is responsible for the architecture, hardware, and networking of information systems within the city’s municipal buildings. We perform several duties to ensure employees are connected and have access when needed. This ensures consistent and seamless connectivity. Day to day operations include, network performance monitoring, technical support, device administration, security assessments, vulnerability testing, penetration testing, and project planning.
The IT department has three major functions: governance, infrastructure, and functionality. Governance ensures that operational parameters and access control is maintained across the network. Infrastructure is the hardware components, such as the computer a user sits in front of to do their day to day tasks, to the network they are connected to, and to the servers hosting applications that run on our internal servers as well as our cloud environment. Functionality is the core of what we do, providing support to users, ensuring data is present when they need, and software applications can be accessed when opened.
The primary goals for the IT department in the upcoming fiscal year and future years are: migration to new Hyperconverged Infrastructure, allowing servers to be more efficiently maintained, and creating a strong Defense in Depth approach to IT security. To accomplish these goals, we are looking to hardware vendors to supply a scalable server infrastructure, while keeping physical hardware needed at a minimum. The build enhanced security we are starting each process with security always at the front and in every discussion when implementing new IT policies, procedure, and devices.
Section 4 – Department Budgets 97
Information Technology Budget Overview
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense Base Pay 251,282 223,767 131,853 158,552 168,560 199,051 4,622 203,673 94,240 0 203,673
Contracts 68,036 104,556 40,589 46,078 39,155 33,000 (25,046) 7,954 30,000 30,000 37,954
Equipment 20,632 43,121 15,694 22,463 18,434 36,660 (22,160) 14,500 19,490 1,650 16,150
Fees* 138,568 134,464 176,296 164,310 250,887 243,460 (180,357) 63,103 37,572 23,936 87,039
Maint/Part 6,744 2,330 166 3,902 957 3,000 0 3,000 0 0 3,000
Programs 21,066 23,120 10,076 7,641 2,909 3,000 0 3,000 0 0 3,000
Supplies 1,259 325 2,521 9,993 4,524 5,500 0 5,500 0 0 5,500
Trav/Train 6,743 4,250 5,445 9,012 6,598 13,200 0 13,200 0 0 13,200
Utilities 19,111 15,113 4,335 8,571 1,932 7,000 0 7,000 0 0 7,000
Expense Total 533,441 551,046 386,975 430,522 493,956 543,871 (222,941) 320,930 181,302 55,586 376,516
Operating Income (533,441) (551,046) (386,975) (430,522) (493,956) (543,871) 222,941 (320,930) (181,302) (55,586) (376,516)
*Software fees were distributed to the related departments.
$0K
$100K
$200K
$300K
$400K
$500K
$600K
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
APPBudget
Budgeted Expenses Over Time
Expense Total APP RAD
Base Pay54.1%
Fees23.1%
Contracts10.1%
Equipment4.3%
Trav/Train3.5%
Utilities1.9%
Remain Cat.3.1%
Budgeted Expenses by Category
Section 4 – Department Budgets 98
Information Technology Requests Above Directive
Requests Above Directive are detailed here based on the department that submitted the RAD. Some amounts may be budgeted in accounts in other departments. Therefore, the total Requested and Recommended amounts may different than the totals in the "RAD" and "REC" columns in the departmental Budget Overview and Line Item Detail reports.
RAD Detail Requested Approved
2 - 20 - Additional Email licenses
Critical Need
Reason for Request: Currently - many employees who are not users of City of Saco systems are not granted email access. To enhance protections with our new payroll system and to ensure integrity of communications. I would further like to expand the use of @sacomaine.org to extend to boards and commissions. Total licenses needed: 145 @ 76
Effect If Not Funded: Boards and commissions will continue to be unsearchable and no retention policies can be in place.
10386 - 500370 - 00000 11,020 0
2 - 20 - Additional Email licenses Total 11,020 0
2 - 21 - HEADCOUNT - Cyber Security Program Manager
Critical Need
Reason for Request: Planning and implementing security measures on all information systems and networks. Running risk assessments, testing data processing systems, and designing firewall rules.
Effect If Not Funded: Cyber Security will continue to be an issue.
10600 - 500289 - 00000 7,038 0
10600 - 500215 - 00000 325 0
10600 - 500287 - 00000 7,360 0
10600 - 500288 - 00000 8,393 0
10600 - 500290 - 00000 488 0
10386 - 500370 - 00000 218 0
10386 - 500317 - 00000 5,805 0
10384 - 500102 - 00000 92,000 0
2 - 21 - HEADCOUNT - Cyber Security Program Manager Total 121,627 0
2 - 22 - Sophos Intercept X + EDR
Critical Need
Reason for Request: Enhanced virus protection with the ability to do root cause analysis, deep learning, heuristics, and deep evaluation of system performance.
Effect If Not Funded: Existing AV is not enough for the increased threats we deal with everyday. Potential zero-day exploits, ransomware, and vulnerabilities needs will not be met with our existing system.
10386 - 500370 - 00000 13,500 13,500
Section 4 – Department Budgets 99
2 - 22 - Sophos Intercept X + EDR Total 13,500 13,500
2 - 23 - nDiscovery - Managed Threat protection - City wide
Critical Need
Reason for Request: Enhanced threat protection was identified as our top issue this year. We have audited and completed a risk management framework that identified that threat detection is a major issue within our organization. With nDiscovery we will be able to spot malicious activity in drastically lower time cutting down threat and activity identification to hours or minutes instead of weeks and months.
Effect If Not Funded: Threats and vulnerabilities will be difficult to spot in our network until something major happens.
10386 - 500370 - 00000 10,000 10,000
2 - 23 - nDiscovery - Managed Threat protection - City wide Total 10,000 10,000
3 - 1 - Security Study
(blank)
(blank)
(blank)
10386 - 500428 - 00000 30,000 30,000
3 - 1 - Security Study Total 30,000 30,000
Grand Total 186,147 53,500
Section 4 – Department Budgets 100
Information Technology Line Item Budget
Information Technology Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Expense Base Pay
Gen Govt - Technology: Department Head Wages: 10384 - 500101 - 00000 87,888 29,506 68,337 75,601 71,722 84,051 2,437 86,488 951 0 86,488
Gen Govt - Technology: Supervisory Wages: 10384 - 500102 - 00000 98,914 103,181 12,395 6,782 0 0 0 0 92,000 0 0
Gen Govt - Technology: Non-Supervisory Wages: 10384 - 500103 - 00000 51,542 85,920 46,240 71,073 96,838 115,000 2,185 117,185 1,289 0 117,185
Gen Govt - Technology: Temporary/Seasonal Wages: 10384 - 500113 - 00000 12,938 5,160 4,881 5,096 0 0 0 0 0 0 0
Base Pay Total 251,282 223,767 131,853 158,552 168,560 199,051 4,622 203,673 94,240 0 203,673
Contracts Gen Govt - Technology: Copier: 10386 - 500338 - 00000 43,737 37,843 37,790 43,678 39,025 30,000 (25,046) 4,954 0 0 4,954
Gen Govt - Technology: Contracted Services: 10386 - 500428 - 00000 24,299 66,713 2,799 2,400 130 3,000 0 3,000 30,000 30,000 33,000
Contracts Total 68,036 104,556 40,589 46,078 39,155 33,000 (25,046) 7,954 30,000 30,000 37,954
Equipment Gen Govt - Technology: Minor Equipment: 10386 - 500317 - 00000 20,632 43,121 15,694 22,463 18,434 36,660 (22,160) 14,500 19,490 1,650 16,150
Equipment Total 20,632 43,121 15,694 22,463 18,434 36,660 (22,160) 14,500 19,490 1,650 16,150
Fees Gen Govt - Technology: Computer Software: 10386 - 500360 - 00000 3,199 551 2,140 1,878 3,336 3,000 0 3,000 0 0 3,000
Gen Govt - Technology: Filing Fees/Licenses/Permits: 10386 - 500370 - 00000* 135,369 133,913 174,156 162,432 247,551 240,460 (180,357) 60,103 37,572 23,936 84,039
Fees Total 138,568 134,464 176,296 164,310 250,887 243,460 (180,357) 63,103 37,572 23,936 87,039
Maint/Part Gen Govt - Technology: Repairs/Maintenance: 10386 - 500410 - 00000 6,744 2,330 166 3,902 957 3,000 0 3,000 0 0 3,000
Maint/Part Total 6,744 2,330 166 3,902 957 3,000 0 3,000 0 0 3,000
Programs Gen Govt - Technology: Special Programs: 10386 - 500421 - 00000 21,066 23,120 10,076 7,641 2,909 3,000 0 3,000 0 0 3,000
Programs Total 21,066 23,120 10,076 7,641 2,909 3,000 0 3,000 0 0 3,000
Supplies Gen Govt - Technology: Computer Supplies: 10386 - 500304 - 00000 1,259 325 2,521 9,993 4,524 5,500 0 5,500 0 0 5,500
Supplies Total 1,259 325 2,521 9,993 4,524 5,500 0 5,500 0 0 5,500
Trav/Train Gen Govt - Technology: Tuition/Training: 10386 - 500322 - 00000 3,338 3,140 4,679 8,256 6,140 12,000 0 12,000 0 0 12,000
Gen Govt - Technology: Travel: 10386 - 500339 - 00000 3,405 1,110 766 756 458 1,200 0 1,200 0 0 1,200
Trav/Train Total 6,743 4,250 5,445 9,012 6,598 13,200 0 13,200 0 0 13,200
Utilities Gen Govt - Technology: Dsl Fees: 10386 - 500335 - 00000 10,814 9,883 1,800 5,932 30 4,000 0 4,000 0 0 4,000
Gen Govt - Technology: Telephone: 10386 - 500336 - 00000 8,297 5,230 2,535 2,639 1,902 3,000 0 3,000 0 0 3,000
Utilities Total 19,111 15,113 4,335 8,571 1,932 7,000 0 7,000 0 0 7,000
Expense Total 533,441 551,046 386,975 430,522 493,956 543,871 (222,941) 320,930 181,302 55,586 376,516
*Software fees were distributed to the related departments.
Section 4 – Department Budgets 101
Parks & Recreation
At SPR, we strive to ensure that we are truly building a community through People, Parks and Programs. On the parks side of our department, we oversee 640 acres of land of which 143 acres are maintained. The city has 6 major recreational parks and athletic fields, 16 neighborhood parks, and many trails systems throughout the city. We have been named a Tree City USA city for the past 8 years and last fall, our department was recognized nationally by Senator Angus King for this designation. A major project for parks in spring 2019 is the Saco Middle School Tennis court, which will be reopening later this spring, as well as the addition of the 6 new pickleball courts at Memorial Field located behind C.K. Burns School. We are excited to have these courts back up and usable again.
In recreation, we have added 19 new programs which brings the department up to 70 programs this last year. Participation in programs such as special events, summer camp, After the Bell, and sports programs has continued to grow. The SENIORity program is extremely popular with many trips selling out within minutes of registration opening, as well as weekly exercise drop-in classes, monthly breakfasts and our newest offering of educational lunch and learns. Looking ahead to summer, we are excited to continue our popular summer camp programs for grades K-8, look forward to the fifth season of the Twin City Theater Academy, and are counting the days for beach weather and the return of our lifeguards who oversee the beaches at Bayview and Kinney Shores.
Section 4 – Department Budgets 102
Parks & Recreation Budget Overview
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense Base Pay 1,067,332 1,114,114 1,125,583 1,115,399 1,055,423 1,218,588 100,141 1,318,729 20,276 0 1,318,729
Contracts 44,486 77,619 75,961 84,023 55,696 34,218 4,719 38,937 (15,000) (15,000) 23,937
Equipment 78,972 71,016 63,474 76,094 77,425 113,367 (38,580) 74,787 16,407 16,407 91,194
Fees 3,181 1,076 3,538 1,644 664 1,600 0 1,600 0 0 1,600
Maint/Part 47,419 37,201 36,709 65,814 46,178 51,400 1,500 52,900 (5,000) (5,000) 47,900
Other 28,591 26,079 24,060 32,436 34,588 27,200 8,000 35,200 0 0 35,200
Overtime 9,403 12,464 13,146 12,889 16,768 8,000 2,000 10,000 0 0 10,000
Programs 127,761 141,537 122,520 108,499 103,868 114,209 (4,009) 110,200 0 0 110,200
Supplies 32,077 44,920 33,472 38,964 42,691 52,062 1,700 53,762 0 0 53,762
Trav/Train 4,813 3,795 2,756 2,880 5,731 4,300 1,200 5,500 (3,750) (3,750) 1,750
Utilities 111,870 81,467 92,177 78,127 70,694 80,891 3,769 84,660 (4,619) (4,619) 80,041
Expense Total 1,555,905 1,611,288 1,593,396 1,616,769 1,509,726 1,705,835 80,440 1,786,275 8,314 (11,962) 1,774,313
Revenue Local Rev 917,325 906,648 923,915 903,474 728,201 920,184 40,000 960,184 0 0 960,184
Revenue Total 917,325 906,648 923,915 903,474 728,201 920,184 40,000 960,184 0 0 960,184
Operating Income (638,580) (704,640) (669,481) (713,295) (781,525) (785,651) (40,440) (826,091) (8,314) 11,962 (814,129)
$0K
$200K
$400K
$600K
$800K
$1,000K
$1,200K
$1,400K
$1,600K
$1,800K
$2,000K
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
APPBudget
Budgeted Expenses Over Time
Expense Total APP RAD
Base Pay74.3%Programs
6.2%
Equipment5.1%
Utilities4.5%
Supplies3.0%
Maint/Part2.7%
Remain Cat.4.1%
Budgeted Expenses by Category
Section 4 – Department Budgets 103
Parks & Recreation Requests Above Directive Requests Above Directive are detailed here based on the department that submitted the RAD. Some amounts may be budgeted in accounts in other departments. Therefore, the total
Requested and Recommended amounts may different than the totals in the "RAD" and "REC" columns in the departmental Budget Overview and Line Item Detail reports.
RAD Detail Requested Approved
0 - 0 - Council Cuts to Budget
(blank)
Reason for Request: Council reviewed the line item budget and made cuts based on historical spending.
Effect If Not Funded: Budget reverts to recommended amounts.
10572 - 500317 - 00000 (1,500) (1,500)
10572 - 500322 - 00000 (3,750) (3,750)
0 - 0 - Council Cuts to Budget Total (5,250) (5,250)
2 - 24 - Aerifier
Critical Need
Reason for Request: This piece of equipment will allow us to maintain our parks better by reducing compaction of soil and allow for proper drainage and stronger opportunity to grow grass.
Effect If Not Funded: The soil will continue to get compacted in high traffic areas (around playgrounds, fence lines around ball fields and parks).
10572 - 500317 - 00000 17,907 17,907
2 - 24 - Aerifier Total 17,907 17,907
2 - 25 - Headcount - Parks Laborer position
Critical Need
Reason for Request: It is getting harder and harder to depend on seasonal employee's for the parks department. I have budgeted in 2 seasonal positions and I only have 1 person who is returning from last year and haven't had a person who has had interest in the position because it is seasonal
Effect If Not Funded: Extremely difficult to enhance parks with other things except for maintaining proper grounds. Would like add flowers and do special projects.
10600 - 500289 - 00000 2,834 0
10570 - 500130 - 00000 37,045 0
10600 - 500215 - 00000 325 0
10600 - 500287 - 00000 2,964 0
10600 - 500288 - 00000 8,393 0
10600 - 500290 - 00000 488 0
10386 - 500370 - 00000 218 0
10386 - 500317 - 00000 825 0
10570 - 500113 - 00000 (21,367) 0
2 - 25 - Headcount - Parks Laborer position Total 31,724 0
Section 4 – Department Budgets 104
Grand Total 44,381 12,657
Section 4 – Department Budgets 105
Parks & Recreation Line Item Budget
Parks & Recreation Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Expense Base Pay
Culture & Rec - Recreation: Department Head Wages: 10570 - 500101 - 00000 76,124 77,025 77,588 95,963 72,483 83,640 2,425 86,065 947 947 87,012
Culture & Rec - Recreation: Supervisory Wages: 10570 - 500102 - 00000 164,905 131,139 112,043 121,552 234,256 278,069 11,102 289,171 3,181 3,181 292,352
Culture & Rec - Recreation: Non-Supervisory Wages: 10570 - 500103 - 00000 219 0 0 6,744 1,978 0 0 0 0 0 0
Culture & Rec - Recreation: Court Officers/Clerical Wages: 10570 - 500104 - 00000 76,739 80,508 85,345 80,949 32,415 38,924 3,808 42,732 470 470 43,202
Culture & Rec - Recreation: Temporary/Seasonal Wages: 10570 - 500113 - 00000 501,877 545,266 557,565 552,475 541,297 619,787 40,584 660,371 (21,367) 0 660,371
Culture & Rec - Recreation: Stipends: 10570 - 500118 - 00000 3,790 6,000 6,000 9,182 0 0 0 0 0 0 0
Culture & Rec - Recreation: Laborer Wages: 10570 - 500130 - 00000 240,969 272,867 283,988 245,949 169,422 197,168 42,222 239,390 37,045 0 239,390
Culture & Rec - Recreation: Call Time Wages: 10570 - 500134 - 00000 2,709 1,309 3,054 2,585 3,572 1,000 0 1,000 0 0 1,000
Base Pay Total 1,067,332 1,114,114 1,125,583 1,115,399 1,055,423 1,218,588 100,141 1,318,729 20,276 4,598 1,323,327
Contracts Culture & Rec - Recreation: Advertising: 10572 - 500341 - 00000 2,355 1,558 1,757 1,343 45 1,437 0 1,437 0 0 1,437
Culture & Rec - Recreation: Contracted Services: 10572 - 500428 - 00000 42,131 76,061 74,204 82,680 55,651 32,781 4,719 37,500 (15,000) (15,000) 22,500
Contracts Total 44,486 77,619 75,961 84,023 55,696 34,218 4,719 38,937 (15,000) (15,000) 23,937
Equipment Culture & Rec - Recreation: Minor Equipment: 10572 - 500317 - 00000 15,001 14,125 18,212 14,627 12,876 16,000 1,500 17,500 16,407 17,907 35,407
Culture & Rec - Recreation: Athletic Equipment: 10572 - 500323 - 00000 17,867 14,283 12,185 21,412 38,940 56,880 (44,380) 12,500 0 0 12,500
Culture & Rec - Recreation: Uniforms/Safety Equipment: 10572 - 500324 - 00000 1,921 307 67 0 1,361 3,000 1,000 4,000 0 0 4,000
Culture & Rec - Recreation: Building: 10572 - 500324 - 41252 0 12 0 274 0 0 0 0 0 0 0
Culture & Rec - Recreation: Recreation: 10572 - 500324 - 41250 1,208 1,766 952 3,087 0 0 0 0 0 0 0
Culture & Rec - Recreation: Lifeguards: 10572 - 500324 - 41253 1,186 160 0 1,003 1,765 0 0 0 0 0 0
Culture & Rec - Recreation: Trees: 10572 - 500324 - 41254 0 0 0 0 0 0 0 0 0 0 0
Culture & Rec - Recreation: Parks: 10572 - 500324 - 41251 168 2,647 406 1,444 1,703 0 0 0 0 0 0
Culture & Rec - Recreation: Amelia Meier Clothing Allow: 10572 - 500325 - 84111 205 65 132 192 0 0 0 0 0 0 0
Culture & Rec - Recreation: Brewster, Barry Clothing Allow: 10572 - 500325 - 84109 200 0 0 0 0 0 0 0 0 0 0
Culture & Rec - Recreation: X. Deangelo Alston: 10572 - 500325 - 84116 200 150 0 0 0 0 0 0 0 0 0
Culture & Rec - Recreation: Brown, Steven Clothing Allow: 10572 - 500325 - 84110 562 259 804 550 0 0 0 0 0 0 0
Culture & Rec - Recreation: Logal Apparel: 10572 - 500329 - 40253 3,461 1,084 205 1,394 1,096 0 2,000 2,000 0 0 2,000
Culture & Rec - Recreation: Cheering Uniforms: 10572 - 500329 - 40251 7,800 11,746 13,077 7,138 2,827 0 9,000 9,000 0 0 9,000
Culture & Rec - Recreation: Travel Basketball Uniforms: 10572 - 500329 - 40252 5,720 1,310 0 2,409 1,710 0 2,500 2,500 0 0 2,500
Culture & Rec - Recreation: Program T-Shirts: 10572 - 500329 - 40250 14,540 18,743 12,180 19,703 6,240 0 20,500 20,500 0 0 20,500
Culture & Rec - Recreation: Program Clothing: 10572 - 500329 - 00000 3,286 0 1,423 150 6,396 32,000 (32,000) 0 0 0 0
Culture & Rec - Recreation: Rental Equipment: 10572 - 500354 - 00000 3,336 2,436 1,029 237 174 3,187 0 3,187 0 0 3,187
Culture & Rec - Recreation: Clothing/Boot Allowance: 10570 - 500325 - 00000 2,311 1,923 2,802 2,474 2,337 2,300 1,300 3,600 0 0 3,600
Equipment Total 78,972 71,016 63,474 76,094 77,425 113,367 (38,580) 74,787 16,407 17,907 92,694
Fees
Section 4 – Department Budgets 106
Parks & Recreation Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Culture & Rec - Recreation: Dues & Memberships: 10572 - 500330 - 00000 3,170 1,076 3,538 1,644 664 1,600 0 1,600 0 0 1,600
Culture & Rec - Recreation: Computer Software: 10572 - 500360 - 00000 11 0 0 0 0 0 0 0 0 0 0
Fees Total 3,181 1,076 3,538 1,644 664 1,600 0 1,600 0 0 1,600
Maint/Part Culture & Rec - Recreation: Equipment Repair: 10572 - 500320 - 10320 0 2,649 4,968 4,644 2,313 3,900 0 3,900 0 0 3,900
Culture & Rec - Recreation: City Vehicle Repairs: 10572 - 500320 - 00000 19,261 11,561 23,483 22,358 14,265 17,500 1,500 19,000 (5,000) (5,000) 14,000
Culture & Rec - Recreation: Building Repairs & Maintenance: 10572 - 500351 - 00000 28,158 22,991 8,129 38,812 29,552 30,000 0 30,000 0 0 30,000
Culture & Rec - Recreation: Repairs/Maintenance: 10572 - 500410 - 00000 0 0 129 0 48 0 0 0 0 0 0
Maint/Part Total 47,419 37,201 36,709 65,814 46,178 51,400 1,500 52,900 (5,000) (5,000) 47,900
Other Culture & Rec - Recreation: Furniture & Fixtures: 10572 - 500350 - 00000 1,468 3,802 2,130 320 2,263 1,200 0 1,200 0 0 1,200
Culture & Rec - Recreation: Miscellaneous Expense: 10572 - 500400 - 00000 19,691 14,123 11,574 15,730 11,362 15,000 1,000 16,000 0 0 16,000
Culture & Rec - Recreation: Volunteer Program: 10572 - 500426 - 00000 397 574 373 885 359 1,000 0 1,000 0 0 1,000
Culture & Rec - Recreation: Senior Meals: 10572 - 500427 - 41151 0 1,797 2,506 3,889 3,601 0 2,500 2,500 0 0 2,500
Culture & Rec - Recreation: Senior Trips: 10572 - 500427 - 41150 0 405 3,756 8,357 4,587 0 8,000 8,000 0 0 8,000
Culture & Rec - Recreation: Senior Programs: 10572 - 500427 - 00000 7,035 5,378 3,721 3,255 12,416 10,000 (3,500) 6,500 0 0 6,500
Other Total 28,591 26,079 24,060 32,436 34,588 27,200 8,000 35,200 0 0 35,200
Overtime Culture & Rec - Recreation: Overtime: 10570 - 500114 - 00000 9,403 12,464 13,146 12,889 16,768 8,000 2,000 10,000 0 0 10,000
Overtime Total 9,403 12,464 13,146 12,889 16,768 8,000 2,000 10,000 0 0 10,000
Programs Culture & Rec - Recreation: Recreation Donations Expense: 10570 - 500540 - 00000 (1,603) 6,221 159 (2,272) 292 550 0 550 0 0 550
Culture & Rec - Recreation: Mrpa Discount Ticket Sales: 10572 - 500421 - 42000 3,568 7,066 8,877 7,298 7,094 0 8,000 8,000 0 0 8,000
Culture & Rec - Recreation: Special Programs: 10572 - 500421 - 00000 32,338 20,323 19,988 29,646 12,497 34,937 (23,687) 11,250 0 0 11,250
Culture & Rec - Recreation: Misc Food: 10572 - 500421 - 40502 7,493 7,265 1,506 3,803 4,040 0 3,500 3,500 0 0 3,500
Culture & Rec - Recreation: Summer Camp Trips: 10572 - 500421 - 41000 0 1,692 0 301 0 0 0 0 0 0 0
Culture & Rec - Recreation: Early Rizer Food: 10572 - 500421 - 40500 2,213 2,538 1,088 706 1,634 0 8,500 8,500 0 0 8,500
Culture & Rec - Recreation: Misc Ticket Sales: 10572 - 500421 - 42001 3,165 115 30 0 0 0 1,000 1,000 0 0 1,000
Culture & Rec - Recreation: Cheering Fees: 10572 - 500421 - 42002 0 0 325 400 875 0 1,000 1,000 0 0 1,000
Culture & Rec - Recreation: Morning Chill: 10572 - 500421 - 40501 9 0 0 0 0 0 0 0 0 0 0
Culture & Rec - Recreation: Umpires, Officials & Instructo: 10572 - 500423 - 00000 76 246 114 718 560 15,375 (15,375) 0 0 0 0
Culture & Rec - Recreation: Baseball Officials: 10572 - 500423 - 40002 760 603 195 148 0 0 500 500 0 0 500
Culture & Rec - Recreation: Soccer Officials: 10572 - 500423 - 40003 2,676 1,935 915 1,724 1,529 0 1,750 1,750 0 0 1,750
Culture & Rec - Recreation: Softball Officials: 10572 - 500423 - 40000 2,069 2,333 1,563 1,025 882 0 2,000 2,000 0 0 2,000
Culture & Rec - Recreation: Field Hocky: 10572 - 500423 - 40006 0 0 525 0 0 0 2,000 2,000 0 0 2,000
Culture & Rec - Recreation: Basketball Officials: 10572 - 500423 - 40001 2,845 5,040 4,190 2,265 70 0 1,000 1,000 0 0 1,000
Culture & Rec - Recreation: Cheering Instructors: 10572 - 500423 - 40007 4,270 1,605 2,226 2,090 2,500 0 2,900 2,900 0 0 2,900
Culture & Rec - Recreation: Volleyball Officials: 10572 - 500423 - 40004 1,275 1,375 1,025 650 0 0 1,250 1,250 0 0 1,250
Culture & Rec - Recreation: Instructors: 10572 - 500423 - 40005 1,465 2,700 4,829 2,511 1,292 0 2,000 2,000 0 0 2,000
Section 4 – Department Budgets 107
Parks & Recreation Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Culture & Rec - Recreation: Pepperell Camp: 10572 - 500424 - 41001 9,952 9,963 13,603 0 0 0 16,500 16,500 0 0 16,500
Culture & Rec - Recreation: Vacation Camps: 10572 - 500424 - 40503 8,728 5,424 4,988 7,421 2,938 0 5,000 5,000 0 0 5,000
Culture & Rec - Recreation: Summer Camp Trips: 10572 - 500424 - 41000 3,980 111 3,510 43,628 36,204 0 0 0 0 0 0
Culture & Rec - Recreation: Kinder Camp: 10572 - 500424 - 41005 2,747 2,498 3,716 0 0 0 6,500 6,500 0 0 6,500
Culture & Rec - Recreation: Teen Epic Camp: 10572 - 500424 - 41004 11,652 25,174 18,584 1,311 0 0 16,000 16,000 0 0 16,000
Culture & Rec - Recreation: Memorial Camp: 10572 - 500424 - 41002 7,577 16,806 12,074 0 0 0 19,000 19,000 0 0 19,000
Culture & Rec - Recreation: Summer Adventure Camp: 10572 - 500424 - 41003 12,796 16,951 14,353 0 0 0 0 0 0 0 0
Culture & Rec - Recreation: Miscellaneous Trips: 10572 - 500424 - 41007 0 245 725 355 (150) 0 0 0 0 0 0
Culture & Rec - Recreation: Ski Trips: 10572 - 500424 - 41006 4,028 0 0 0 0 0 0 0 0 0 0
Culture & Rec - Recreation: Field Trips: 10572 - 500424 - 00000 3,682 3,308 3,412 4,771 31,611 63,347 (63,347) 0 0 0 0
Programs Total 127,761 141,537 122,520 108,499 103,868 114,209 (4,009) 110,200 0 0 110,200
Supplies Culture & Rec - Recreation: Office Supplies: 10572 - 500301 - 00000 3,823 2,607 2,789 1,687 1,828 4,000 0 4,000 0 0 4,000
Culture & Rec - Recreation: General Supplies: 10572 - 500302 - 00000 4,505 3,693 2,137 2,648 1,173 4,000 0 4,000 0 0 4,000
Culture & Rec - Recreation: Agricultural Supplies: 10572 - 500303 - 00000 14,368 24,337 18,991 24,632 16,022 17,000 1,500 18,500 0 0 18,500
Culture & Rec - Recreation: Sand & Gravel: 10572 - 500305 - 00000 540 1,150 124 0 0 1,200 0 1,200 0 0 1,200
Culture & Rec - Recreation: Program Supplies: 10572 - 500307 - 00000 0 0 0 0 16,798 17,000 0 17,000 0 0 17,000
Culture & Rec - Recreation: Cleaning Supplies: 10572 - 500308 - 00000 5,332 7,326 5,624 5,951 5,070 6,375 0 6,375 0 0 6,375
Culture & Rec - Recreation: Books/Manuals: 10572 - 500332 - 00000 1,628 1,206 738 816 151 300 0 300 0 0 300
Culture & Rec - Recreation: Postage: 10572 - 500337 - 00000 315 1,025 1,299 1,390 1,014 300 200 500 0 0 500
Culture & Rec - Recreation: Printing: 10572 - 500344 - 00000 1,566 3,576 1,770 1,840 635 1,887 0 1,887 0 0 1,887
Supplies Total 32,077 44,920 33,472 38,964 42,691 52,062 1,700 53,762 0 0 53,762
Trav/Train Culture & Rec - Recreation: Tuition/Training: 10572 - 500322 - 00000 2,915 2,419 1,652 1,714 4,044 3,000 1,000 4,000 (3,750) 0 4,000
Culture & Rec - Recreation: Travel: 10572 - 500339 - 00000 1,898 1,376 1,104 1,166 1,687 1,300 200 1,500 0 0 1,500
Trav/Train Total 4,813 3,795 2,756 2,880 5,731 4,300 1,200 5,500 (3,750) 0 5,500
Utilities Culture & Rec - Recreation: Heating Fuel: 10572 - 500313 - 00000 62,690 31,539 45,374 32,373 30,304 40,000 0 40,000 0 0 40,000
Culture & Rec - Recreation: Gas & Oil: 10572 - 500319 - 00000 16,397 14,242 14,347 11,581 11,038 9,605 0 9,605 0 0 9,605
Culture & Rec - Recreation: Cmp 3501-3341-256: 10572 - 500333 - 30949 1,958 1,363 1,353 1,755 1,729 0 2,001 2,001 (64) 0 2,001
Culture & Rec - Recreation: Cmp 3501-7066-347: 10572 - 500333 - 30959 171 182 165 185 122 0 211 211 (7) 0 211
Culture & Rec - Recreation: P&R Cmp 3501-4281-030: 10572 - 500333 - 30939 1,284 1,944 1,031 1,853 1,061 0 2,112 2,112 (67) 0 2,112
Culture & Rec - Recreation: Electricity: 10572 - 500333 - 00000 0 0 1,578 0 0 20,210 (20,210) 0 0 0 0
Culture & Rec - Recreation: Cmp 3501-2694-895: 10572 - 500333 - 30937 17,279 19,655 14,404 16,626 14,119 0 18,954 18,954 (4,459) 0 18,954
Culture & Rec - Recreation: Cmp 3501-7005-402: 10572 - 500333 - 30956 400 406 281 372 380 0 425 425 (13) 0 425
Culture & Rec - Recreation: Cmp 3501-6774-339: 10572 - 500333 - 30954 187 202 200 242 185 0 276 276 (9) 0 276
Culture & Rec - Recreation: Water: 10572 - 500334 - 00000 2,006 1,834 2,264 3,264 2,032 2,069 0 2,069 0 0 2,069
Culture & Rec - Recreation: Telephone: 10572 - 500336 - 00000 9,498 10,100 11,180 9,876 9,724 9,007 0 9,007 0 0 9,007
Utilities Total 111,870 81,467 92,177 78,127 70,694 80,891 3,769 84,660 (4,619) 0 84,660
Section 4 – Department Budgets 108
Parks & Recreation Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Expense Total 1,555,905 1,611,288 1,593,396 1,616,769 1,509,726 1,705,835 80,440 1,786,275 8,314 2,505 1,788,780
Revenue
Local Rev Recreation Department: Recreation Department Fees: 10230 - 300708 - 00000 917,325 906,648 923,915 903,474 728,201 920,184 40,000 960,184 0 0 960,184
Local Rev Total 917,325 906,648 923,915 903,474 728,201 920,184 40,000 960,184 0 0 960,184
Revenue Total 917,325 906,648 923,915 903,474 728,201 920,184 40,000 960,184 0 0 960,184
Section 4 – Department Budgets 109
Planning & Economic Development
Planning and Development oversees the planning review process, both internal and through the Planning Board; and economic development, working with businesses, organizations and agencies and the Economic Development Commission. FY19 has been a year of transition and significant accomplishments for the newly formed Planning and Development Department. With a new director, new city planner, new economic development specialist – the year has proved to be a strong one in planning, projects, tax increment financing and new business development for Saco.
Goals & Deliverables
1. Comprehensive TIF assessment, analysis and re-alignment with City’s core objectives for tax base and job growth, workforce development, economic diversification, place making, community and downtown development. Shift focus on primary use of TIFs for business incentives to funding public infrastructure, municipal and other projects to support economic development. Outcomes: Amended 7 existing TIF Districts, created new TIF District (Ready Seafood); two Credit Enhancement Agreements (Precision Manufacturing, Ready Seafood); with two new CEAs in the pipeline.
2. Zoning Ordinance Revision. Outcomes: Contract Zone assessment conducted. Comprehensive Zoning Ordinance Revision, including extensive public engagement process underway, anticipated completion August 2019.
3. Business Retention, Expansion and Attraction and Business Parks. Outcomes: Assisted over 40 businesses with their development needs, bringing 5 new businesses to Saco. Several expansions are in progress. Closed on 3 lots in Mill Brook Park, one under contract, two lots remain. Purchased property slated for a new business park.
4. Streamline Planning and Development Inquiry and Review Process. Outcomes: Oversaw business development and project review of over 50 projects ranging from small residential to large company expansions in Saco. Established the Planning and Development Review Committee (PDRC), a formal internal City staff review process.
Business & Project Growth in Saco:
• Open 2018/2019: Cutts Ave housing. Athletix & Saco Bay Physical Therapy, Cunningham Prosthetic Care
• Under Construction 2019: Ready Seafood, Saco Dental Associates
• Slated for Construction 2019: Convenient MD, Hancock Lumber, Precision Manufacturing, The Ecology School, Ashley Lauren Designs and Dermalogix
Section 4 – Department Budgets 110
Planning & Economic Budget Overview
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP Approved Budget
Expense Base Pay 214,176 211,744 207,830 208,123 186,695 261,674 2,459 264,133 5,840 2,935 267,068
Contracts 116,188 135,773 94,747 150,852 51,013 172,100 (71,350) 100,750 0 0 100,750
Equipment 0 0 1,222 959 0 2,976 (976) 2,000 0 0 2,000
Fees 928 1,339 724 1,784 1,803 7,150 200 7,350 0 0 7,350
Maint/Part 0 450 0 0 0 0 0 0 0 0 0
Other 2,183 0 0 1,570 5,277 2,750 (250) 2,500 (1,500) (1,500) 1,000
Overtime 0 0 124 206 15 0 0 0 0 0 0
Programs* 5,809 5,984 14,031 12,776 2,908 11,848 (11,848) 0 0 0 0
Supplies 7,088 3,301 4,282 8,192 6,239 7,949 3,201 11,150 0 0 11,150
Trav/Train 6,716 6,214 11,797 4,837 2,873 8,640 5,360 14,000 (3,750) (3,750) 10,250
Utilities 1,532 1,878 1,996 1,977 2,000 1,980 720 2,700 0 0 2,700
Expense Total 354,620 366,683 336,753 391,276 258,823 477,067 (72,484) 404,583 590 (2,315) 402,268
Revenue Local Rev 106,918 49,395 47,531 77,609 68,555 75,000 75 75,075 0 0 75,075
Revenue Total 106,918 49,395 47,531 77,609 68,555 75,000 75 75,075 0 0 75,075
Operating Income (247,702) (317,288) (289,222) (313,667) (190,268) (402,067) 72,559 (329,508) (590) 2,315 (327,193)
*Historic Preservation and SMPDC have been moved to supported entities
$0K
$100K
$200K
$300K
$400K
$500K
$600K
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
APPBudget
Budgeted Expenses Over Time
Expense Total APP RAD
Base Pay66.4%
Contracts25.0%
Supplies2.8%
Trav/Train2.5%
Fees1.8%
Utilities0.7%
Remain Cat.0.7%
Budgeted Expenses by Category
Section 4 – Department Budgets 111
Planning & Economic Development Requests Above Directive
Requests Above Directive are detailed here based on the department that submitted the RAD. Some amounts may be budgeted in accounts in other departments. Therefore, the total Requested and Recommended amounts may different than the totals in the "RAD" and "REC" columns in the departmental Budget Overview and Line Item Detail reports.
RAD Detail Requested Approved
0 - 0 - Council Cuts to Budget
(blank)
Reason for Request: Council reviewed the line item budget and made cuts based on historical spending.
Effect If Not Funded: Budget reverts to recommended amounts.
10452 - 500350 - 00000 (1,500) (1,500)
10452 - 500322 - 00000 (3,750) (3,750)
0 - 0 - Council Cuts to Budget Total (5,250) (5,250)
1 - 44 - Chamber of Commerce Paid from TIFs
Maintain Effort
Reason for Request: As part of the budget process, the Biddeford Saco Chamber was paid twice: once in the General Fund and once in the TIF Funds. This RAD corrects that error by removing the funding from the General Fund.
Effect If Not Funded: The Chamber will budgeted for $10,000 total in FY2020 rather than historic norms of $5000.
10620 - 500709 - 00000 (5,000) (5,000)
1 - 44 - Chamber of Commerce Paid from TIFs Total (5,000) (5,000)
1 - 45 - Missed COLA Increase for Planning & Economic Development
Maintain Effort
Reason for Request: Because of the timing of turnover in the Planning & Economic Development department last year, a COLA increase was missed. This corrects that with an increase in the amount of $935 to the budget.
Effect If Not Funded: Critical headcount will be underpaid versus peers.
10450 - 500101 - 00000 935 935
1 - 45 - Missed COLA Increase for Planning & Economic Development Total 935 935
1 - 46 - Realigning Use of TIF Funds
Maintain Effort
Reason for Request: New findings on allowable use of TIF funds revealed that the planned coverage of the principal payment on the Public Works facility bond was not an allowed use. This change realigns the use of TIF funds such that they are used to cover Tri-City Transit and a portion of the Infrastructure Bond.
Effect If Not Funded: The city may be at risk if TIF funds are audited by the State.
10620 - 500706 - 00000 (140,000) (140,000)
10650 - 500915 - 00000 140,000 140,000
Section 4 – Department Budgets 112
1 - 46 - Realigning Use of TIF Funds Total 0 0
2 - 26 - Program Coordinator
Critical Need
Reason for Request: Position was former Administrative Assistant; now called a Program Coordinator. Needing additional $2000, in the event the chosen candidate needs a higher level of pay.
Effect If Not Funded: Salary currently budgeted may not be sufficient for the right candidate.
10450 - 500103 - 00000 2,000 2,000
2 - 26 - Program Coordinator Total 2,000 2,000
2 - 36 - End Use of Economic Development Funds for Operations
Critical Need
Reason for Request: In lean years, the Economic Development fund was used to cover economic development operations, payroll, and related supported entities. This reduced funds available for new business parks and other development projects. This RAD eliminates transfers from the Economic Development fund to cover operations, payroll, and supported entities in favor of development of the new business park, a City Council goal. Supported entities no longer covered by the Economic Development Fund are the Biddeford Saco Area Economic Development Commission and Saco's own Economic Development Commission.
Effect If Not Funded: Economic Development funds will be spent faster than can be replenished and eventually the City will not have sufficient funding to cover any economic development initiatives.
10340 - 300959 - 00000 (187,646) (187,646)
2 - 36 - End Use of Economic Development Funds for Operations Total (187,646) (187,646)
Grand Total (194,961) (194,961)
Section 4 – Department Budgets 113
Planning & Economic Development Line Item Budget In FY2019, Planning and Economic Development were combined into a single department. However, the line items for Planning and Economic Development continued to be maintained separately. In FY2020,
the department has been fully integrated, with all budgeting occurring in a single line for each item. For this reason, you will see $0 entered as the budget for all line items in the old Economic Development
accounts and you may see significant increases in the corresponding Planning & Econ Dev line items. Additionally, contracted services paid by developers for site inspection and other items are now being paid
out of the escrow account directly rather than expense accounts in Planning, so that budget has been reduced to zero.
Planning & Econ Dev Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Expense Base Pay
Planning & Econ Dev Personnel: Department Head Wages: 10450 - 500101 - 00000 89,407 83,596 84,531 100,497 76,155 90,000 5,277 95,277 1,983 935 96,212
Planning & Econ Dev Personnel: Non-Supervisory Wages: 10450 - 500103 - 00000 86,797 3,323 0 0 76,948 66,000 62,000 128,000 3,408 2,000 130,000
Planning & Econ Dev Personnel: Court Officers/Clerical Wages: 10450 - 500104 - 00000 37,972 21,416 19,828 39,636 33,592 39,674 1,182 40,856 449 0 40,856
Planning & Econ Dev Personnel: Stipends: 10450 - 500118 - 00000 0 0 0 0 0 0 0 0 0 0 0
Economic Dev Personnel: Department Head Wages: 10550 - 500101 - 00000 0 86,021 84,732 67,990 0 0 0 0 0 0 0
Economic Dev Personnel: Non-Supervisory Wages: 10550 - 500103 - 00000 0 0 300 0 0 66,000 (66,000) 0 0 0 0
Economic Dev Personnel: Court Officers/Clerical Wages: 10550 - 500104 - 00000 0 17,388 18,439 0 0 0 0 0 0 0 0
Economic Dev Personnel: Stipends: 10550 - 500118 - 00000 0 0 0 0 0 0 0 0 0 0 0
Base Pay Total 214,176 211,744 207,830 208,123 186,695 261,674 2,459 264,133 5,840 2,935 267,068
Contracts Planning & Econ Dev Operations: Advertising: 10452 - 500341 - 00000 2,328 2,010 383 2,859 1,928 2,200 8,550 10,750 0 0 10,750
Planning & Econ Dev Operations: Contracted Services: 10452 - 500428 - 00000 0 0 0 1,693 8,791 50,000 40,000 90,000 0 0 90,000
Economic Dev Operation: Advertising: 10454 - 500341 - 00000 0 1,565 10,000 1,876 0 15,000 (15,000) 0 0 0 0
Economic Dev Operation: Econ Dev Contracted Services: 10454 - 500428 - 00000 15,200 19,070 30,147 59,521 0 89,900 (89,900) 0 0 0 0
Gen Govt - Planning: 300 Bradley St Subdivision: 10456 - 500428 - 50294 0 0 96 2,922 0 0 0 0 0 0 0
Gen Govt - Planning: Libby'S Landing: 10456 - 500428 - 50295 0 0 0 2,415 0 0 0 0 0 0 0
Gen Govt - Planning: Life Storage: 10456 - 500428 - 50296 0 0 0 198 1,131 0 0 0 0 0 0
Gen Govt - Planning: Pepperell Sq Trans Feas Study: 10456 - 500428 - 50293 0 0 8,268 0 0 0 0 0 0 0 0
Gen Govt - Planning: Apple Tree Lane Subdivision: 10456 - 500428 - 50291 0 303 40 2,684 0 0 0 0 0 0 0
Gen Govt - Planning: Owen'S Way Private Rd: 10456 - 500428 - 50292 0 0 296 0 0 0 0 0 0 0 0
Gen Govt - Planning: Poc Collision: 10456 - 500428 - 50290 0 280 1,090 0 0 0 0 0 0 0 0
Gen Govt - Planning: Huttig: 10456 - 500428 - 50297 0 0 0 1,745 0 0 0 0 0 0 0
Gen Govt - Planning: 64 Ocean Park Rd: 10456 - 500428 - 50303 0 0 0 424 38 0 0 0 0 0 0
Gen Govt - Planning: T&T Leasing Plowman Dev: 10456 - 500428 - 50302 0 0 0 286 0 0 0 0 0 0 0
Gen Govt - Planning: Amari Holdings - Gym Facility: 10456 - 500428 - 50306 0 0 0 785 270 0 0 0 0 0 0
Gen Govt - Planning: Duross Place: 10456 - 500428 - 50304 0 0 0 1,201 0 0 0 0 0 0 0
Gen Govt - Planning: A Duie Pyle: 10456 - 500428 - 50299 0 0 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Clark'S Hill Lane: 10456 - 500428 - 50298 0 0 0 4,834 0 0 0 0 0 0 0
Gen Govt - Planning: 85 Ind Prk Rd Murphy School: 10456 - 500428 - 50301 0 0 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Trucking Terminal: 10456 - 500428 - 50300 0 0 0 530 0 0 0 0 0 0 0
Gen Govt - Planning: Windemere Lane Private Road: 10456 - 500428 - 50182 554 0 0 0 0 0 0 0 0 0 0
Section 4 – Department Budgets 114
Planning & Econ Dev Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Gen Govt - Planning: Thornton Acadmy Dormitory: 10456 - 500428 - 50185 0 4,514 2,290 0 0 0 0 0 0 0 0
Gen Govt - Planning: Ledgetop Farms: 10456 - 500428 - 50189 0 0 768 0 0 0 0 0 0 0 0
Gen Govt - Planning: Horton Subdivision: 10456 - 500428 - 50172 1,031 0 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Prime Toyota: 10456 - 500428 - 50152 0 577 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Georgetown: 10456 - 500428 - 50153 0 0 0 796 0 0 0 0 0 0 0
Gen Govt - Planning: Heath Overlook: 10456 - 500428 - 50167 0 6,232 0 190 5,946 0 0 0 0 0 0
Gen Govt - Planning: Juniper Knoll: 10456 - 500428 - 50205 248 0 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Thornton Ave Central Fire Sta: 10456 - 500428 - 50250 336 0 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Settler'S Landing: 10456 - 500428 - 50253 3,196 2,969 0 0 1,923 0 0 0 0 0 0
Gen Govt - Planning: Boynton Brook Subdivision: 10456 - 500428 - 50254 0 1,042 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Jw Group, Emerson Subdivsion: 10456 - 500428 - 50242 0 159 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: The Trails: 10456 - 500428 - 50207 3,765 873 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Copper Leaf: 10456 - 500428 - 50225 2,114 0 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Kerry Village: 10456 - 500428 - 50240 955 0 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Ross Ridge Subdivision: 10456 - 500428 - 50144 5,150 152 1,669 400 0 0 0 0 0 0 0
Gen Govt - Planning: Boiler House Lofts: 10456 - 500428 - 50236 3,789 0 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Contracted Services: 10456 - 500428 - 00000** 6,019 21,520 23,568 39,043 29,990 15,000 (15,000) 0 0 0 0
Gen Govt - Planning: Sure Winner Foods: 10456 - 500428 - 50043 0 2,132 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Bernard Gaines Parking Lot: 10456 - 500428 - 50268 758 0 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Pond Cover Millworks: 10456 - 500428 - 50305 0 0 0 786 0 0 0 0 0 0 0
Gen Govt - Planning: Lombard Estates: 10456 - 500428 - 50307 0 0 0 728 0 0 0 0 0 0 0
Gen Govt - Planning: Aroma Joe'S Coffee: 10456 - 500428 - 50238 186 0 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Willow Grove: 10456 - 500428 - 50049 1,972 0 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: West Side Village: 10456 - 500428 - 50117 1,813 2,423 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Town & Country Credit Union: 10456 - 500428 - 50120 1,077 129 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Thornton/Middle School: 10456 - 500428 - 50131 174 0 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Park North: 10456 - 500428 - 50112 14,622 11,343 381 341 154 0 0 0 0 0 0
Gen Govt - Planning: Hidden Field Estates: 10456 - 500428 - 50067 0 0 0 199 0 0 0 0 0 0 0
Gen Govt - Planning: Mill Brook Business Park: 10456 - 500428 - 50072 0 620 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Cascade Development: 10456 - 500428 - 50098 0 0 0 76 0 0 0 0 0 0 0
Gen Govt - Planning: Crossway Christian Church: 10456 - 500428 - 50255 281 0 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Sun Saco Rv Campground Expans: 10456 - 500428 - 50289 0 960 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Mckenney Rd Subdivision: 10456 - 500428 - 50277 336 0 185 0 0 0 0 0 0 0 0
Gen Govt - Planning: West Side Village: 10456 - 500428 - 50278 690 1,129 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Ocean East Sauliner: 10456 - 500428 - 50275 336 0 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Koa Campground: 10456 - 500428 - 50286 0 2,220 1,847 0 0 0 0 0 0 0 0
Gen Govt - Planning: York County Federal Credit Uni: 10456 - 500428 - 50273 2,388 3,426 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Tcfcu Access Drive: 10456 - 500428 - 50274 162 200 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: U-Haul: 10456 - 500428 - 50279 188 0 202 3,718 270 0 0 0 0 0 0
Section 4 – Department Budgets 115
Planning & Econ Dev Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Gen Govt - Planning: The Ecology School: 10456 - 500428 - 50288 0 0 0 1,639 0 0 0 0 0 0 0
Gen Govt - Planning: Chase Prive Road: 10456 - 500428 - 50284 0 831 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Fenderson Rd - John Lane: 10456 - 500428 - 50285 0 2,188 73 0 0 0 0 0 0 0 0
Gen Govt - Planning: Deshaies Ocean Park Rd Warehou: 10456 - 500428 - 50283 0 6,284 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Village At Pine Meadows: 10456 - 500428 - 50280 834 1,190 0 374 0 0 0 0 0 0 0
Gen Govt - Planning: Dearborn-Morrill Estates: 10456 - 500428 - 50281 1,206 2,224 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Boyd Private Road: 10456 - 500428 - 50282 0 1,842 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Chinburg Bldg 4 Redevelopment: 10456 - 500428 - 50272 4,794 12,870 5,226 0 0 0 0 0 0 0 0
Gen Govt - Planning: Ta Middle School Addition: 10456 - 500428 - 50263 15,651 3,571 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Juniper Knoll Ii: 10456 - 500428 - 50265 3,402 1,506 6,885 1,802 0 0 0 0 0 0 0
Gen Govt - Planning: Emerson Farm: 10456 - 500428 - 50266 115 50 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Precious Hidden Estates: 10456 - 500428 - 50261 3,125 10,040 1,333 16,787 572 0 0 0 0 0 0
Gen Govt - Planning: Maine Molecular: 10456 - 500428 - 50276 1,896 5,130 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Sea Salt Lobster: 10456 - 500428 - 50258 5,401 241 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Zajac Building Addition: 10456 - 500428 - 50259 842 0 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: L&M Telecommunications: 10456 - 500428 - 50270 262 0 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Justine'S Way: 10456 - 500428 - 50264 3,020 625 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Telecommunication Tower: 10456 - 500428 - 50271 296 0 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Recreation Field Parking Lot: 10456 - 500428 - 50267 816 0 0 0 0 0 0 0 0 0 0
Gen Govt - Planning: Simpson Road Subdivision: 10456 - 500428 - 50269 4,860 1,333 0 0 0 0 0 0 0 0 0
Contracts Total 116,188 135,773 94,747 150,852 51,013 172,100 (71,350) 100,750 0 0 100,750
Equipment Planning & Econ Dev Operations: Minor Equipment: 10452 - 500317 - 00000 0 0 0 209 0 2,925 (925) 2,000 0 0 2,000
Economic Dev Operation: Minor Equipment: 10454 - 500317 - 00000 0 0 1,222 750 0 51 (51) 0 0 0 0
Equipment Total 0 0 1,222 959 0 2,976 (976) 2,000 0 0 2,000
Fees Planning & Econ Dev Operations: Dues & Memberships: 10452 - 500330 - 00000 928 558 724 699 896 650 1,360 2,010 0 0 2,010
Planning & Econ Dev Operations: Computer Software: 10452 - 500360 - 00000 0 0 0 0 668 5,000 340 5,340 0 0 5,340
Planning & Econ Dev Operations: Filing Fees/Licenses/Permits: 10452 - 500370 - 00000 0 0 0 0 0 0 0 0 0 0 0
Economic Dev Operation: Dues & Memberships: 10454 - 500330 - 00000 0 781 0 1,085 239 1,500 (1,500) 0 0 0 0
Economic Dev Operation: Computer Software: 10454 - 500360 - 00000 0 0 0 0 0 0 0 0 0 0 0
Economic Dev Operation: Filing Fees/Licenses/Permits: 10454 - 500370 - 00000 0 0 0 0 0 0 0 0 0 0 0
Fees Total 928 1,339 724 1,784 1,803 7,150 200 7,350 0 0 7,350
Maint/Part Planning & Econ Dev Operations: Repairs/Maintenance: 10452 - 500410 - 00000 0 0 0 0 0 0 0 0 0 0 0
Economic Dev Operation: Repairs/Maintenance: 10454 - 500410 - 00000 0 450 0 0 0 0 0 0 0 0 0
Maint/Part Total 0 450 0 0 0 0 0 0 0 0 0
Other Planning & Econ Dev Operations: Furniture & Fixtures: 10452 - 500350 - 00000 2,183 0 0 1,076 899 250 2,250 2,500 (1,500) (1,500) 1,000
Section 4 – Department Budgets 116
Planning & Econ Dev Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Planning & Econ Dev Operations: Miscellaneous Expense: 10452 - 500400 - 00000 0 0 0 158 1,190 0 0 0 0 0 0
Economic Dev Operation: Furniture & Fixtures: 10454 - 500350 - 00000 0 0 0 0 0 2,500 (2,500) 0 0 0 0
Economic Dev Operation: Miscellaneous Expense: 10454 - 500400 - 00000 0 0 0 336 3,188 0 0 0 0 0 0
Other Total 2,183 0 0 1,570 5,277 2,750 (250) 2,500 (1,500) (1,500) 1,000
Overtime Planning & Econ Dev Personnel: Overtime: 10450 - 500114 - 00000 0 0 124 206 15 0 0 0 0 0 0
Economic Dev Personnel: Overtime: 10550 - 500114 - 00000 0 0 0 0 0 0 0 0 0 0 0
Overtime Total 0 0 124 206 15 0 0 0 0 0 0
Programs Economic Dev Operation: Historic Preservation: 10454 - 500483 - 00000* 0 0 7,868 6,428 2,908 5,500 (5,500) 0 0 0 0
Economic Dev Operation: Southern Maine Regional Plan: 10454 - 500484 - 00000* 5,809 5,984 6,163 6,348 0 6,348 (6,348) 0 0 0 0
Programs Total 5,809 5,984 14,031 12,776 2,908 11,848 (11,848) 0 0 0 0
Supplies Planning & Econ Dev Operations: Office Supplies: 10452 - 500301 - 00000 2,117 667 998 2,289 2,096 675 3,725 4,400 0 0 4,400
Planning & Econ Dev Operations: Computer Supplies: 10452 - 500304 - 00000 1,866 0 0 0 417 300 1,700 2,000 0 0 2,000
Planning & Econ Dev Operations: Books/Manuals: 10452 - 500332 - 00000 205 169 36 0 0 145 355 500 0 0 500
Planning & Econ Dev Operations: Postage: 10452 - 500337 - 00000 2,900 1,680 2,487 2,797 1,529 2,250 0 2,250 0 0 2,250
Planning & Econ Dev Operations: Printing: 10452 - 500344 - 00000 0 0 0 392 0 229 1,771 2,000 0 0 2,000
Economic Dev Operation: Office Supplies: 10454 - 500301 - 00000 0 690 572 493 844 900 (900) 0 0 0 0
Economic Dev Operation: Computer Supplies: 10454 - 500304 - 00000 0 0 181 1,857 1,120 1,100 (1,100) 0 0 0 0
Economic Dev Operation: Books/Manuals: 10454 - 500332 - 00000 0 95 0 78 0 600 (600) 0 0 0 0
Economic Dev Operation: Postage: 10454 - 500337 - 00000 0 0 8 145 0 250 (250) 0 0 0 0
Economic Dev Operation: Printing: 10454 - 500344 - 00000 0 0 0 141 233 1,500 (1,500) 0 0 0 0
Supplies Total 7,088 3,301 4,282 8,192 6,239 7,949 3,201 11,150 0 0 11,150
Trav/Train Planning & Econ Dev Operations: Tuition/Training: 10452 - 500322 - 00000 1,383 582 735 1,260 801 540 9,210 9,750 (3,750) (3,750) 6,000
Planning & Econ Dev Operations: Travel: 10452 - 500339 - 00000 5,333 2,632 3,601 1,667 1,380 1,100 3,150 4,250 0 0 4,250
Economic Dev Operation: Tuition/Training: 10454 - 500322 - 00000 0 85 1,549 1,036 223 3,000 (3,000) 0 0 0 0
Economic Dev Operation: Travel: 10454 - 500339 - 00000 0 2,915 5,912 874 469 4,000 (4,000) 0 0 0 0
Trav/Train Total 6,716 6,214 11,797 4,837 2,873 8,640 5,360 14,000 (3,750) (3,750) 10,250
Utilities Planning & Econ Dev Operations: Telephone: 10452 - 500336 - 00000 1,532 714 998 1,191 2,000 540 2,160 2,700 0 0 2,700
Economic Dev Operation: Telephone: 10454 - 500336 - 00000 0 1,164 998 786 0 1,440 (1,440) 0 0 0 0
Utilities Total 1,532 1,878 1,996 1,977 2,000 1,980 720 2,700 0 0 2,700
Expense Total 354,620 366,683 336,753 391,276 258,823 477,067 (72,484) 404,583 590 (2,315) 402,268
Revenue
Local Rev Planning/Zoning Board And Engi: Planning & Econ Dev Fees: 10310 - 300754 - 00000 100 75 75 75 575 0 75 75 0 0 75
Section 4 – Department Budgets 117
Planning & Econ Dev Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019
Approved $
Change Directive Budget RAD APP
Approved Budget
Planning/Zoning Board And Engi: Planning Board & Engineering: 10310 - 300755 - 00000 106,818 49,320 47,456 77,534 37,710 75,000 0 75,000 0 0 75,000
Planning/Zoning Board And Engi: Millbrook Business Pk Lot#10: 10310 - 300755 - 50308 0 0 0 0 30,270 0 0 0 0 0 0
Local Rev Total 106,918 49,395 47,531 77,609 68,555 75,000 75 75,075 0 0 75,075
Revenue Total 106,918 49,395 47,531 77,609 68,555 75,000 75 75,075 0 0 75,075
*Historic Preservation and SMPDC have been moved to supported entities
**Paid out of the escrow accounts directly
Section 4 – Department Budgets 118
Section 4 – Department Budgets 119
Police Department
The Saco Police Department has been providing for the safety of our community and its citizens since 1867. We are a full-service police agency comprised of sworn Police Officers, Communications Specialists and support staff. The Police Department conducts traffic enforcement, investigates crimes, answers emergency phone calls and embraces the Community Policing philosophy. The mission of the Saco Police Department is “to provide a safer, healthier, and more peaceful environment.” The goals of the department are to embrace the community policing philosophy and to maintain fiscal responsibility.
Each year the department is involved in many community events and programs. Examples of this are the “Citizens Police Academy”, “National Night Out”, and “Socks for Seniors” to name a few. In addition, the Chief and one Deputy Chief are involved in Rotary helping to asses needs and possible police department involvement. The department administration pays close attention to the budget evaluating purchases on a “need” versus “want” basis. The RADS submitted by the police department allow for growth from the previous budget cycle and helps meet projected needs for the next year. They allow transparency to the public and elected officials.
Section 4 – Department Budgets 120
Police Department Budget Overview
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense Base Pay 2,649,126 2,542,675 2,534,586 2,609,725 2,259,337 2,988,775 152,989 3,141,764 209,626 0 3,141,764
Contracts 78,304 86,618 86,492 94,426 89,313 94,087 7,179 101,266 0 0 101,266
Equipment 48,362 46,728 60,862 53,570 41,511 55,500 400 55,900 0 0 55,900
Fees* 4,793 3,888 1,111 840 985 1,200 28,565 29,765 0 0 29,765
Gen Assist 1,325 2,169 8,617 5,064 6,444 3,000 0 3,000 0 0 3,000
Maint/Part 94,462 107,281 89,482 92,460 46,762 78,594 11,806 90,400 12,800 12,800 103,200
Other 2,302 3,873 2,487 (322) 3,587 2,000 0 2,000 0 0 2,000
Overtime 444,896 515,604 532,120 633,957 481,139 437,000 (3,188) 433,812 (5,415) (5,415) 428,397
Supplies 18,164 21,238 18,837 66,950 14,801 19,900 (2,460) 17,440 0 0 17,440
Trav/Train 44,104 33,172 35,427 38,716 33,503 38,000 0 38,000 0 0 38,000
Utilities 146,304 121,073 107,088 97,337 75,416 110,750 (2,472) 108,278 (8,123) (8,123) 100,155
Vehicles 96,035 104,014 99,795 98,896 100,366 101,250 4,735 105,985 0 0 105,985
Expense Total 3,628,177 3,588,333 3,576,904 3,791,619 3,153,164 3,930,056 197,554 4,127,610 208,888 (738) 4,126,872
Revenue Local Rev 161,375 174,236 184,035 143,660 148,677 146,444 (7,544) 138,900 0 0 138,900
Revenue Total 161,375 174,236 184,035 143,660 148,677 146,444 (7,544) 138,900 0 0 138,900
Operating Income (3,466,802) (3,414,097) (3,392,869) (3,647,959) (3,004,487) (3,783,612) (205,098) (3,988,710) (208,888) 738 (3,987,972)
*Software fees have been distributed from the IT budget, so this increase is covered by decreases elsewhere.
$0K
$500K
$1,000K
$1,500K
$2,000K
$2,500K
$3,000K
$3,500K
$4,000K
$4,500K
$5,000K
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
APPBudget
Budgeted Expenses Over Time
Expense Total APP RAD
Base Pay76.1%
Overtime10.4%
Vehicles2.6%
Maint/Part2.5%
Contracts2.5%
Utilities2.4%
Remain Cat.3.5%
Budgeted Expenses by Category
Section 4 – Department Budgets 121
Police Department Requests Above Directive Requests Above Directive are detailed here based on the department that submitted the RAD. Some amounts may be budgeted in accounts in other departments. Therefore, the total
Requested and Recommended amounts may different than the totals in the "RAD" and "REC" columns in the departmental Budget Overview and Line Item Detail reports.
RAD Detail Requested Approved
0 - 0 - Council Cuts to Budget
(blank)
Reason for Request: Council reviewed the line item budget and made cuts based on historical spending.
Effect If Not Funded: Budget reverts to recommended amounts.
10460 - 500114 - 00000 (5,415) (5,415)
0 - 0 - Council Cuts to Budget Total (5,415) (5,415)
2 - 27 - Headcount - Increase Police Patrol by 2 A
Critical Need
Reason for Request: To reach a staffing number more suitable for the current and future growth of the City. To address request for patrols and details in the outer limits of the City. To create and staff a fourth patrol zone.
Effect If Not Funded: Continue to be limited in the amount of time officers can spend on proactive patrol and addressing complaints such as speeding in the outer route one and North Saco areas.
10600 - 500289 - 00000 7,851 0
10600 - 500215 - 00000 650 0
10600 - 500287 - 00000 8,210 0
10600 - 500288 - 00000 16,786 0
10600 - 500290 - 00000 976 0
10386 - 500370 - 00000 436 0
10386 - 500317 - 00000 1,650 0
10460 - 500106 - 00000 102,627 0
2 - 27 - Headcount - Increase Police Patrol by 2 A Total 139,186 0
2 - 28 - Headcount - Increase Police Patrol by 2 B
Critical Need
Reason for Request: To reach a staffing number more suitable for the current and future growth of the City. To address request for patrols and details in the outer limits of the City. To create and staff a fourth patrol zone.
Effect If Not Funded: Continue to be limited in the amount of time officers can spend on proactive patrol and addressing complaints such as speeding in the outer route one and North Saco areas.
10600 - 500289 - 00000 7,851 0
10600 - 500215 - 00000 650 0
Section 4 – Department Budgets 122
10600 - 500287 - 00000 8,210 0
10600 - 500288 - 00000 16,786 0
10600 - 500290 - 00000 976 0
10386 - 500370 - 00000 436 0
10386 - 500317 - 00000 1,650 0
10460 - 500106 - 00000 102,627 0
2 - 28 - Headcount - Increase Police Patrol by 2 B Total 139,186 0
2 - 29 - Patrol PC Upgrade
Critical Need
Reason for Request: This equipment will allow the department to download all department policies and forms to the computer in the cruisers. It is also the internet modem that will allow the use of Screen Safe (screen black out) program.
Effect If Not Funded: Policies will not be able to be downloaded and viewed by officer who spend a great deal of their time in their cruisers. It will also not allow for the darkening of the screen when the car is in motion which minimizes distractions.
10462 - 500411 - 00000 12,800 12,800
2 - 29 - Patrol PC Upgrade Total 12,800 12,800
Grand Total 285,758 7,385
Section 4 – Department Budgets 123
Police Department Line Item Budget
Police Department Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense Base Pay
Public Safety - Police Operati: Department Head Wages: 10460 - 500101 - 00000 103,855 106,579 151,274 97,226 85,306 99,960 2,908 102,868 1,132 0 102,868
Public Safety - Police Operati: Supervisory Wages: 10460 - 500102 - 00000 166,535 149,139 146,518 172,011 148,977 174,585 5,061 179,646 1,976 0 179,646
Public Safety - Police Operati: Court Officers/Clerical Wages: 10460 - 500104 - 00000 104,182 107,326 107,315 110,904 94,503 136,790 (21,842) 114,948 1,264 0 114,948
Public Safety - Police Operati: Police Investigators: 10460 - 500105 - 00000 687,709 702,251 746,381 712,693 610,611 828,962 (146,212) 682,750 0 0 682,750
Public Safety - Police Operati: Police Patrolmen: 10460 - 500106 - 00000 1,026,788 937,600 835,583 993,154 811,563 1,139,298 233,427 1,372,725 205,254 0 1,372,725
Public Safety - Police Operati: Cross Guards/Animal Control: 10460 - 500108 - 00000 68,860 70,635 74,181 69,025 64,175 75,710 (3,204) 72,506 0 0 72,506
Public Safety - Police Dispatc: Dispatcher Wages: 10464 - 500107 - 00000 491,197 469,145 473,334 454,712 443,967 533,470 82,851 616,321 0 0 616,321
Public Safety - Police Operati: Call Time Wages: 10460 - 500134 - 00000 0 0 0 0 164 0 0 0 0 0 0
Public Safety - Police Dispatc: Call Time Wages: 10464 - 500134 - 00000 0 0 0 0 71 0 0 0 0 0 0
Base Pay Total 2,649,126 2,542,675 2,534,586 2,609,725 2,259,337 2,988,775 152,989 3,141,764 209,626 0 3,141,764
Contracts Public Safety - Police Operati: Copier: 10462 - 500338 - 00000 0 0 0 0 0 0 0 0 0 0 0
Public Safety - Police Operati: Contracted Services: 10462 - 500428 - 00000 32,099 31,172 31,046 34,360 29,247 34,020 0 34,020 0 0 34,020
Public Safety - Police Dispatc: Psap Costs: 10464 - 500111 - 00000 46,205 55,446 55,446 60,066 60,066 60,067 7,179 67,246 0 0 67,246
Contracts Total 78,304 86,618 86,492 94,426 89,313 94,087 7,179 101,266 0 0 101,266
Equipment Public Safety - Police Operati: Minor Equipment: 10462 - 500317 - 00000 23,650 23,058 19,968 22,030 11,564 24,000 0 24,000 0 0 24,000
Public Safety - Police Operati: Uniforms/Safety Equipment: 10462 - 500324 - 00000 21,912 20,681 38,094 29,480 27,107 28,400 0 28,400 0 0 28,400
Public Safety - Police Operati: Rental Equipment: 10462 - 500354 - 00000 0 0 0 0 0 0 0 0 0 0 0
Public Safety - Police Operati: Clothing/Boot Allowance: 10460 - 500325 - 00000 2,800 2,989 2,800 2,060 2,840 3,100 400 3,500 0 0 3,500
Equipment Total 48,362 46,728 60,862 53,570 41,511 55,500 400 55,900 0 0 55,900
Fees Public Safety - Police Operati: Dues & Memberships: 10462 - 500330 - 00000 1,182 960 1,111 840 985 1,200 0 1,200 0 0 1,200
Public Safety - Police Operati: Computer Software: 10462 - 500360 - 00000* 3,611 2,928 0 0 0 0 28,565 28,565 0 0 28,565
Fees Total 4,793 3,888 1,111 840 985 1,200 28,565 29,765 0 0 29,765
Gen Assist Public Safety - Police Operati: Medical: 10462 - 500394 - 00000 1,325 2,169 8,617 5,064 6,444 3,000 0 3,000 0 0 3,000
Gen Assist Total 1,325 2,169 8,617 5,064 6,444 3,000 0 3,000 0 0 3,000
Maint/Part Public Safety - Police Operati: City Vehicle Repairs: 10462 - 500320 - 00000 26,646 23,545 28,389 22,012 21,633 30,000 (5,000) 25,000 0 0 25,000
Public Safety - Police Operati: Building Repairs & Maintenance: 10462 - 500351 - 00000 11,275 29,361 7,060 18,285 8,710 22,400 0 22,400 0 0 22,400
Public Safety - Police Operati: Repairs/Maintenance: 10462 - 500410 - 00000 43,734 44,476 43,039 42,364 12,441 15,194 16,806 32,000 0 0 32,000
Public Safety - Police Operati: Electronic Equipment Repair: 10462 - 500411 - 00000 12,807 9,899 10,994 9,799 3,978 11,000 0 11,000 12,800 12,800 23,800
Maint/Part Total 94,462 107,281 89,482 92,460 46,762 78,594 11,806 90,400 12,800 12,800 103,200
Other
Section 4 – Department Budgets 124
Police Department Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Public Safety - Police Operati: Furniture & Fixtures: 10462 - 500350 - 00000 2,302 3,873 2,487 1,282 2,000 2,000 0 2,000 0 0 2,000
Public Safety - Police Operati: Miscellaneous Expense: 10462 - 500400 - 00000 0 0 0 (1,604) 1,587 0 0 0 0 0 0
Other Total 2,302 3,873 2,487 (322) 3,587 2,000 0 2,000 0 0 2,000
Overtime Public Safety - Police Operati: Overtime: 10460 - 500114 - 00000 291,275 335,900 346,478 404,747 270,308 285,000 5,415 290,415 (5,415) (5,415) 285,000
Public Safety - Police Operati: Holiday Payments: 10460 - 500115 - 00000 67,893 69,434 72,789 67,669 78,813 67,000 2,010 69,010 0 0 69,010
Public Safety - Police Operati: Outside Assignments: 10460 - 500116 - 00000 14,772 32,189 17,069 29,141 37,258 12,000 (12,000) 0 0 0 0
Public Safety - Police Dispatc: Overtime: 10464 - 500114 - 00000 70,956 78,081 95,784 132,400 94,760 73,000 1,387 74,387 0 0 74,387
Overtime Total 444,896 515,604 532,120 633,957 481,139 437,000 (3,188) 433,812 (5,415) (5,415) 428,397
Supplies Public Safety - Police Operati: Office Supplies: 10462 - 500301 - 00000 2,069 3,694 3,223 2,848 925 3,000 (1,000) 2,000 0 0 2,000
Public Safety - Police Operati: General Supplies: 10462 - 500302 - 00000 4,612 6,132 4,086 3,238 770 4,000 (1,000) 3,000 0 0 3,000
Public Safety - Police Operati: Computer Supplies: 10462 - 500304 - 00000 3,669 3,041 3,168 50,898 5,094 4,000 0 4,000 0 0 4,000
Public Safety - Police Operati: Cleaning Supplies: 10462 - 500308 - 00000 2,513 3,768 3,163 3,718 2,377 2,800 (1,000) 1,800 0 0 1,800
Public Safety - Police Operati: Books/Manuals: 10462 - 500332 - 00000 1,917 2,286 1,921 2,548 2,053 2,100 540 2,640 0 0 2,640
Public Safety - Police Operati: Postage: 10462 - 500337 - 00000 1,752 1,375 1,685 1,281 1,518 1,800 0 1,800 0 0 1,800
Public Safety - Police Operati: Printing: 10462 - 500344 - 00000 1,632 942 1,591 2,419 2,064 2,200 0 2,200 0 0 2,200
Supplies Total 18,164 21,238 18,837 66,950 14,801 19,900 (2,460) 17,440 0 0 17,440
Trav/Train Public Safety - Police Operati: Tuition/Training: 10462 - 500322 - 00000 35,041 27,189 27,194 31,491 29,325 31,000 0 31,000 0 0 31,000
Public Safety - Police Operati: Travel: 10462 - 500339 - 00000 9,063 5,983 8,233 7,225 4,178 7,000 0 7,000 0 0 7,000
Trav/Train Total 44,104 33,172 35,427 38,716 33,503 38,000 0 38,000 0 0 38,000
Utilities Public Safety - Police Operati: Heating Fuel: 10462 - 500313 - 00000 21,521 11,241 13,136 6,914 6,494 10,000 (500) 9,500 0 0 9,500
Public Safety - Police Operati: Gas & Oil: 10462 - 500319 - 00000 71,633 53,650 43,666 39,263 30,514 39,200 0 39,200 0 0 39,200
Public Safety - Police Operati: Electricity: 10462 - 500333 - 00000 0 0 0 0 0 36,000 (36,000) 0 0 0 0
Public Safety - Police Operati: Cmp 3501-7110-541: 10462 - 500333 - 30936 28,035 31,175 29,206 29,237 20,455 0 34,000 34,000 (8,123) (8,123) 25,877
Public Safety - Police Operati: Water: 10462 - 500334 - 00000 1,292 1,191 1,179 1,332 825 1,050 28 1,078 0 0 1,078
Public Safety - Police Operati: Telephone: 10462 - 500336 - 00000 23,823 23,816 19,901 20,591 17,128 24,500 0 24,500 0 0 24,500
Utilities Total 146,304 121,073 107,088 97,337 75,416 110,750 (2,472) 108,278 (8,123) (8,123) 100,155
Vehicles Public Safety - Police Operati: Cruisers: 10462 - 500501 - 00000 96,035 104,014 99,795 98,896 100,366 101,250 4,735 105,985 0 0 105,985
Vehicles Total 96,035 104,014 99,795 98,896 100,366 101,250 4,735 105,985 0 0 105,985
Expense Total 3,628,177 3,588,333 3,576,904 3,791,619 3,153,164 3,930,056 197,554 4,127,610 208,888 (738) 4,126,872
Revenue
Local Rev Police: Witness Fees - Police: 10150 - 300501 - 00000 4,789 3,564 1,365 2,031 1,187 4,000 (2,600) 1,400 0 0 1,400
Police: School Resource Officer Reimb: 10150 - 300555 - 00000 55,857 55,382 59,043 0 0 0 0 0 0 0 0
Police: Police General Revenues: 10150 - 300700 - 00000 42,523 57,528 53,632 74,205 79,330 75,000 (7,000) 68,000 0 0 68,000
Section 4 – Department Budgets 125
Police Department Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Community Policing - Thorton A: Community Policing - Thornton: 10160 - 300701 - 00000 46,756 49,362 49,697 49,570 51,460 52,444 56 52,500 0 0 52,500
False Alarm Fines: False Alarm Fines: 10240 - 300709 - 00000 11,450 8,400 20,298 17,854 16,700 15,000 2,000 17,000 0 0 17,000
Local Rev Total 161,375 174,236 184,035 143,660 148,677 146,444 (7,544) 138,900 0 0 138,900
Revenue Total 161,375 174,236 184,035 143,660 148,677 146,444 (7,544) 138,900 0 0 138,900
*Software fees have been distributed from the IT budget, so this increase is covered by decreases elsewhere.
Section 4 – Department Budgets 126
Section 4 – Department Budgets 127
Public Works
The Public Works Department provides planning, maintenance, and operation of public infrastructure needed and desired by the citizens of Saco in a prompt, courteous, safe, efficient, and cost-effective manner.
There are over 100 different services provided to our citizens, businesses, city/school departments, and visitors to our community, across 6 major program areas. These program areas include Transportation, Sanitation, Utilities, Facilities, Engineering, and Fleet Management.
Ongoing Department objectives include achieving sustainable funding and practices in the areas of infrastructure maintenance, solid waste/recycling, and stormwater management. Saco strives to be a regional leader in these key service areas, helping to leverage State and Federal funds and programs, to supplement our local efforts and resources. These areas of focus have seen the greatest amount of transformation in regulatory requirements, regional or national influence, and overall effect on our community of the services we provide.
Section 4 – Department Budgets 128
Public Works Budget Overview In this budget cycle, the Building Maintenance department was disbanded and most of the line items (except those related to City Hall utilities and printing costs) were redistributed to Public Works. Software fees were also distributed from the IT budget into Public Works. Finally, contracts were up significantly due to challenges related to solid waste and the collapse of the international recycling market.
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense Base Pay 1,547,998 1,524,957 1,560,864 1,623,498 1,600,887 1,748,664 296,864 2,045,528 (40,242) (49,025) 1,996,503
Capital 797,882 940,856 933,462 935,568 520,641 880,000 0 880,000 0 0 880,000
Contracts 1,417,727 1,374,387 1,491,328 1,461,025 1,037,363 1,419,500 120,240 1,539,740 8,000 0 1,539,740
Equipment 116,897 199,850 171,132 163,312 143,503 168,000 11,850 179,850 32,000 32,000 211,850
Fees 20,566 18,798 19,664 11,330 18,424 22,500 20,447 42,947 0 0 42,947
Gen Assist 432 572 632 935 752 750 0 750 0 0 750
Maint/Part 365,708 343,979 372,945 244,704 171,797 256,500 15,000 271,500 0 0 271,500
Other 436 654 41 710 1,030 1,000 0 1,000 0 0 1,000
Overtime 155,507 95,073 149,582 154,120 112,367 135,000 9,000 144,000 (6,000) (6,000) 138,000
Programs 0 270 100 0 0 0 0 0 0 0 0
Supplies 309,770 238,656 383,922 341,788 253,359 326,450 1,400 327,850 0 0 327,850
Trav/Train 13,230 9,246 7,978 10,049 8,459 17,000 1,000 18,000 (3,000) (3,000) 15,000
Utilities 618,848 574,996 595,058 478,009 384,798 483,507 25,434 508,941 (11,701) (11,701) 497,240
Expense Total 5,365,001 5,322,294 5,686,708 5,425,048 4,253,380 5,458,871 501,235 5,960,106 (20,943) (37,726) 5,922,380
Revenue Local Rev 3,651,834 3,888,895 4,084,867 4,457,901 3,905,114 4,282,797 47,509 4,330,306 (30,000) 0 4,330,306
Revenue Total 3,651,834 3,888,895 4,084,867 4,457,901 3,905,114 4,282,797 47,509 4,330,306 (30,000) 0 4,330,306
Operating Income (1,713,167) (1,433,399) (1,601,841) (967,147) (348,266) (1,176,074) (453,726) (1,629,800) (9,057) 37,726 (1,592,074)
$0K
$1,000K
$2,000K
$3,000K
$4,000K
$5,000K
$6,000K
$7,000K
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
APPBudget
Budgeted Expenses Over Time
Expense Total APP RAD
Base Pay33.7%
Contracts26.0%Capital
14.9%
Utilities8.4%
Supplies5.5%
Maint/Part4.6%
Remain Cat.6.9%
Budgeted Expenses by Category
Section 4 – Department Budgets 129
Public Works Requests Above Directive Requests Above Directive are detailed here based on the department that submitted the RAD. Some amounts may be budgeted in accounts in other departments. Therefore, the total
Requested and Recommended amounts may different than the totals in the "RAD" and "REC" columns in the departmental Budget Overview and Line Item Detail reports.
RAD Detail Requested Approved
0 - 0 - Council Cuts to Budget
(blank)
Reason for Request: Council reviewed the line item budget and made cuts based on historical spending.
Effect If Not Funded: Budget reverts to recommended amounts.
10480 - 500114 - 00000 (5,000) (5,000)
10494 - 500114 - 00000 (1,000) (1,000)
10482 - 500322 - 00000 (3,000) (3,000)
0 - 0 - Council Cuts to Budget Total (9,000) (9,000)
1 - 0 - Savings in Electricity
Maintain Effort
Reason for Request: Based on feedback from Maine Power Options, the city can expect to enjoy only a modest increase (3%) on Demand and Usage fees from CMP. This is a significant savings versus our original forecast of 14%.
Effect If Not Funded: Electricity lines will be underfunded.
1 - 0 - Savings in Electricity Total (15,915) (15,915)
1 - 47 - Public Works Duplicate Headcount
Maintain Effort
Reason for Request: While completing the employee salary audit, two overlapping employees were budgeted for the same position. This amounts to a duplicate full-time headcount salary in the Public Works Mechanic Wages line 10480/500133/00000. By removing the duplicate headcount, the City will save $49,025 and an estimated $0.02 on the Mil Rate. This change has been added to the bottom of the updated Mil Rate Calculator.
Effect If Not Funded: This is a budget savings.
10480 - 500133 - 00000 (49,025) (49,025)
1 - 47 - Public Works Duplicate Headcount Total (49,025) (49,025)
1 - 48 - Savings in Capacity Costing for Electricity
Maintain Effort
Reason for Request: Maine Power Options revealed that the City could expect to enjoy $10,000 in supply savings thanks to favorable market conditions.
Effect If Not Funded: The city will be overfunding our electricity lines.
10372 - 500333 - 30934 (1,963) (1,963)
10572 - 500333 - 30937 (3,259) (3,259)
Section 4 – Department Budgets 130
10482 - 500333 - 30904 (1,428) (1,428)
10462 - 500333 - 30936 (3,323) (3,323)
1 - 48 - Savings in Capacity Costing for Electricity Total (9,973) (9,973)
2 - 30 - Solid Waste Curbside Collection Program Enhancements
Critical Need
Reason for Request: The City’s current curbside collection of trash and recycling has undergone very few changes in the last decade. Given the changing worldwide market surrounding recycling waste streams, the City would like to revamp the program through education, payment options, and enforcement. This should assist in greatly reducing our current $60,000 recycling contamination costs.
Effect If Not Funded: If not funded, staff will continue with the existing curbside program parameters and hope that minimal education and enforcement can reduce our current $60,000 annual recycling contamination costs.
10484 - 500435 - 00000 32,000 32,000
2 - 30 - Solid Waste Curbside Collection Program Enhancements Total 32,000 32,000
(blank)
(blank)
Reason for Request: Council was interested in what it would take to restore one free yard for residents at the transfer station.
Effect If Not Funded: Residents will continue to pay for all waste disposal.
10482 - 500428 - 00000 8,000 0
10190 - 300704 - 00000 (30,000) 0
(blank) Total (22,000) 0
Grand Total (73,913) (51,913)
Section 4 – Department Budgets 131
Building Maintenance Budget (Now Part of Public Works)
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense Base Pay 41,240 42,116 56,558 33,316 0 69,734 (69,734) 0 0 0 0
Contracts 11,112 7,203 8,052 13,697 18,640 10,100 (10,100) 0 0 0 0
Equipment 1,066 299 590 1,110 2,715 900 (900) 0 0 0 0
Maint/Part 10,782 12,358 9,707 14,906 10,603 19,000 (19,000) 0 0 0 0
Other 0 0 0 0 0 0 0 0 0 0 0
Overtime 0 0 0 7,915 0 0 0 0 0 0 0
Supplies 2,603 1,061 2,143 2,768 2,380 2,700 (2,700) 0 0 0 0
Trav/Train 47 0 31 417 0 100 (100) 0 0 0 0
Utilities 38,104 33,263 31,066 32,425 28,132 31,048 (31,048) 0 0 0 0
Expense Total 104,954 96,300 108,147 106,554 62,470 133,582 (133,582) 0 0 0 0
Operating Income (104,954) (96,300) (108,147) (106,554) (62,470) (133,582) 133,582 0 0 0 0
$0K
$20K
$40K
$60K
$80K
$100K
$120K
$140K
$160K
2015 2016 2017 2018 2019Apprv'd
Directive RADREC
RecBudget
Budgeted Expenses Over Time
Expense Total REC RAD
Section 4 – Department Budgets 132
Public Works Line Item Budget For ease in tracking and reporting, line items transferred from Building Maintenance to Public works are broken out separately and designated as such. There is no expenditure history on these line items
because the expenditure history still sits under the old accounts in the Building Maintenance department.
Public Works Line Item Detail FY 2015 Actual FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP Approved Budget
Expense Base Pay
Public Works - Admin & Maint.: Department Head Wages: 10480 - 500101 - 00000 96,033 96,568 97,647 98,714 85,939 100,712 2,920 103,632 1,140 0 103,632
Public Works - Admin & Maint.: Supervisory Wages: 10480 - 500102 - 00000 431,344 389,298 415,119 467,259 422,478 401,061 34,969 436,030 4,796 0 436,030
Public Works - Admin & Maint.: Non-Supervisory Wages: 10480 - 500103 - 00000 61,213 82,549 57,735 33,795 140,646 128,851 (8,013) 120,838 1,329 0 120,838
Public Works - Admin & Maint.: Court Officers/Clerical Wages: 10480 - 500104 - 00000 72,224 59,008 59,988 72,926 62,219 74,204 (1,288) 72,916 802 0 72,916
Public Works - Admin & Maint.: Temporary/Seasonal Wages: 10480 - 500113 - 00000 30,974 23,198 25,176 31,503 20,092 30,400 0 30,400 0 0 30,400
Public Works - Admin & Maint.: Laborer Wages: 10480 - 500130 - 00000 194 578 177 1,257 944 0 0 0 0 0 0
Public Works - Admin & Maint.: Equipment Operator Wages: 10480 - 500131 - 00000 276,289 293,564 287,539 312,643 284,056 358,635 21,485 380,120 0 0 380,120
Public Works - Admin & Maint.: Truck Driver Wages: 10480 - 500132 - 00000 329,482 337,050 371,548 360,527 328,721 400,674 22,224 422,898 0 0 422,898
Public Works - Admin & Maint.: Mechanic Wages: 10480 - 500133 - 00000 225,657 227,697 221,832 220,426 203,856 234,127 70,386 304,513 (49,025) (49,025) 255,488
Public Works - Admin & Maint.: Call Time Wages: 10480 - 500134 - 00000 24,588 15,447 24,103 24,448 29,277 20,000 0 20,000 0 0 20,000
Public Works - Central Garage: Mechanic Wages: 10490 - 500133 - 00000 0 0 0 0 1,465 0 0 0 0 0 0
Public Works - Facilities: Supervisory Wages: 10494 - 500102 - 00000 0 0 0 0 0 0 65,074 65,074 716 0 65,074
Public Works - Facilities: Non-Supervisory Wages: 10494 - 500103 - 00000 0 0 0 0 21,194 0 89,107 89,107 0 0 89,107
Public Works - Facilities: Call Time Wages: 10494 - 500134 - 00000 0 0 0 0 0 0 0 0 0 0 0
Base Pay Total 1,547,998 1,524,957 1,560,864 1,623,498 1,600,887 1,748,664 296,864 2,045,528 (40,242) (49,025) 1,996,503
Capital Public Works - Admin & Maint.: Road Striping: 10482 - 500475 - 00000 70,188 111,681 32,730 128,594 22,381 75,000 0 75,000 0 0 75,000
Public Works - Admin & Maint.: Camp Ellis Erosion: 10482 - 500476 - 00000 31,510 42,283 47,151 22,464 17,662 30,000 0 30,000 0 0 30,000
Public Works - Capital Improve: Parking Lot Paving: 10486 - 500910 - 03727 0 41,872 18,667 6,554 22,641 25,000 0 25,000 0 0 25,000
Public Works - Capital Improve: Street Paving: 10486 - 500910 - 03861 642,812 658,331 751,055 720,194 408,834 680,000 0 680,000 0 0 680,000
Public Works - Capital Improve: Sidewalk Improvement: 10486 - 500910 - 03700 14,530 34,671 43,330 31,651 22,536 45,000 0 45,000 0 0 45,000
Public Works - Capital Improve: Storm Drain Projects: 10486 - 500910 - 03714 38,842 52,018 40,529 26,111 26,587 25,000 0 25,000 0 0 25,000
Capital Total 797,882 940,856 933,462 935,568 520,641 880,000 0 880,000 0 0 880,000
Contracts Public Works - Admin & Maint.: Advertising: 10482 - 500341 - 00000 2,111 1,095 454 2,427 1,954 2,000 0 2,000 0 0 2,000
Public Works - Admin & Maint.: Contracted Services: 10482 - 500428 - 00000 54,602 64,008 96,040 97,499 22,379 67,000 8,000 75,000 8,000 0 75,000
Public Works - Admin & Maint.: Universal Waste Collection: 10482 - 500552 - 00000 204 0 0 0 0 0 0 0 0 0 0
Public Works - Waste Disposal: Solid Waste Tipping Fees: 10484 - 500431 - 00000 422,494 438,917 40,208 453,747 393,499 468,000 92,000 560,000 0 0 560,000
Public Works - Waste Disposal: Msw/Ryc Curbside Collections: 10484 - 500432 - 00000 659,113 665,166 1,064,096 673,507 515,936 687,000 13,740 700,740 0 0 700,740
Public Works - Waste Disposal: Processing/Disposal/Trucking: 10484 - 500434 - 00000 162,762 137,915 212,658 181,408 107,423 140,000 0 140,000 0 0 140,000
Public Works - Waste Disposal: Hazardous Waste Collection: 10484 - 500551 - 00000 6,132 7,812 8,072 5,568 8,336 10,000 0 10,000 0 0 10,000
Public Works - Waste Disposal: Universal Waste Collection: 10484 - 500552 - 00000 695 272 248 2,052 645 1,000 0 1,000 0 0 1,000
Public Works - Central Garage: Contracted Services: 10492 - 500428 - 00000 106,159 58,694 69,102 43,827 (14,005) 43,000 0 43,000 0 0 43,000
Public Works - Facilities: Copier: 10496 - 500338 - 00000 0 0 0 0 0 0 0 0 0 0 0
Section 4 – Department Budgets 133
Public Works Line Item Detail FY 2015 Actual FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP Approved Budget
Public Works - Facilities: Contracted Services: 10496 - 500428 - 00000 0 0 0 0 0 0 6,500 6,500 0 0 6,500
Public Works - Traffic Lights: Contracted Services: 10510 - 500428 - 00000 3,455 508 450 990 1,196 1,500 0 1,500 0 0 1,500
Contracts Total 1,417,727 1,374,387 1,491,328 1,461,025 1,037,363 1,419,500 120,240 1,539,740 8,000 0 1,539,740
Equipment Public Works - Admin & Maint.: Minor Equipment: 10482 - 500317 - 00000 49,875 97,295 48,722 32,817 58,488 55,000 0 55,000 0 0 55,000
Public Works - Admin & Maint.: Uniforms/Safety Equipment: 10482 - 500324 - 00000 5,407 4,360 5,251 9,086 7,135 7,000 0 7,000 0 0 7,000
Public Works - Admin & Maint.: X. Joe Cooper Clothing Allow: 10482 - 500325 - 30138 0 140 0 0 0 0 0 0 0 0 0
Public Works - Admin & Maint.: X. Darrell Bernaiche Clothing: 10482 - 500325 - 30136 431 355 0 0 0 0 0 0 0 0 0
Public Works - Admin & Maint.: Steve Demers Clothing/Boot: 10482 - 500325 - 30106 450 0 501 454 0 0 0 0 0 0 0
Public Works - Admin & Maint.: Rental Equipment: 10482 - 500354 - 00000 7,500 13,592 18,247 13,594 4,500 13,000 3,000 16,000 0 0 16,000
Public Works - Waste Disposal: Solid Waste Curb Side Collect: 10484 - 500435 - 00000 0 0 25,023 24,028 9,221 25,000 0 25,000 32,000 32,000 57,000
Public Works - Central Garage: Minor Equipment: 10492 - 500317 - 00000 7,163 10,502 9,066 11,603 5,360 8,000 2,000 10,000 0 0 10,000
Public Works - Central Garage: Vehicle Consummables: 10492 - 500318 - 00000 28,502 56,313 45,056 54,403 43,397 40,000 2,000 42,000 0 0 42,000
Public Works - Central Garage: Uniforms/Safety Equipment: 10492 - 500324 - 00000 2,588 1,979 2,057 371 2,854 2,500 0 2,500 0 0 2,500
Public Works - Central Garage: Rental Equipment: 10492 - 500354 - 00000 0 0 880 0 85 0 0 0 0 0 0
Public Works - Facilities: Minor Equipment: 10496 - 500317 - 00000 0 0 0 0 0 0 1,500 1,500 0 0 1,500
Public Works - Admin & Maint.: Tool Allowance: 10480 - 500316 - 00000 2,000 3,254 2,655 3,156 2,506 2,500 200 2,700 0 0 2,700
Public Works - Admin & Maint.: Clothing/Boot Allowance: 10480 - 500325 - 00000 12,981 12,060 13,674 13,800 9,957 15,000 1,500 16,500 0 0 16,500
Public Works - Facilities: Clothing/Boot Allowance: 10494 - 500325 - 00000 0 0 0 0 0 0 1,650 1,650 0 0 1,650
Equipment Total 116,897 199,850 171,132 163,312 143,503 168,000 11,850 179,850 32,000 32,000 211,850
Fees Public Works - Admin & Maint.: Dues & Memberships: 10482 - 500330 - 00000 10,476 11,132 11,865 2,185 12,335 12,000 0 12,000 0 0 12,000
Public Works - Admin & Maint.: Computer Software: 10482 - 500360 - 00000* 9,865 7,441 5,545 8,009 5,204 8,500 20,447 28,947 0 0 28,947
Public Works - Admin & Maint.: Filing Fees/Licenses/Permits: 10482 - 500370 - 00000 225 225 2,254 1,136 885 2,000 0 2,000 0 0 2,000
Fees Total 20,566 18,798 19,664 11,330 18,424 22,500 20,447 42,947 0 0 42,947
Gen Assist Public Works - Admin & Maint.: Medical: 10482 - 500394 - 00000 432 572 632 935 752 750 0 750 0 0 750
Gen Assist Total 432 572 632 935 752 750 0 750 0 0 750
Maint/Part Public Works - Admin & Maint.: Building Repairs & Maintenance: 10482 - 500351 - 00000 20,945 16,051 20,744 8,458 13,939 15,000 0 15,000 0 0 15,000
Public Works - Admin & Maint.: Repairs/Maintenance: 10482 - 500410 - 00000 14,446 9,322 18,519 13,067 3,192 14,000 0 14,000 0 0 14,000
Public Works - Admin & Maint.: Train Station Expenses: 10482 - 500477 - 00000 55,761 48,273 51,591 29,792 37,065 40,000 0 40,000 0 0 40,000
Public Works - Central Garage: City Vehicle Repairs: 10492 - 500320 - 00000 259,976 230,154 262,221 169,518 120,943 159,000 0 159,000 0 0 159,000
Public Works - Central Garage: Repairs/Maintenance: 10492 - 500410 - 00000 (214) 2,486 1,661 3,809 6,939 2,500 0 2,500 0 0 2,500
Public Works - Facilities: Staff Vehicle Operations: 10496 - 500321 - 00000 0 0 0 0 0 0 0 0 0 0 0
Public Works - Facilities: Building Repairs & Maintenance: 10496 - 500351 - 00000 0 0 0 0 0 0 15,000 15,000 0 0 15,000
Public Works - Street Lights: Repairs/Maintenance: 10500 - 500410 - 00000 2,866 6,464 (940) (1,873) 7,859 8,000 0 8,000 0 0 8,000
Public Works - Traffic Lights: Repairs/Maintenance: 10510 - 500410 - 00000 11,928 31,229 19,149 21,933 (18,140) 18,000 0 18,000 0 0 18,000
Maint/Part Total 365,708 343,979 372,945 244,704 171,797 256,500 15,000 271,500 0 0 271,500
Other
Section 4 – Department Budgets 134
Public Works Line Item Detail FY 2015 Actual FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP Approved Budget
Public Works - Admin & Maint.: Furniture & Fixtures: 10482 - 500350 - 00000 436 654 41 710 1,030 1,000 0 1,000 0 0 1,000
Public Works - Admin & Maint.: Miscellaneous Expense: 10482 - 500400 - 00000 0 0 0 0 0 0 0 0 0 0 0
Public Works - Facilities: Miscellaneous Expense: 10496 - 500400 - 00000 0 0 0 0 0 0 0 0 0 0 0
Other Total 436 654 41 710 1,030 1,000 0 1,000 0 0 1,000
Overtime Public Works - Admin & Maint.: Overtime: 10480 - 500114 - 00000 155,507 95,073 149,582 154,120 112,366 135,000 5,000 140,000 (5,000) (5,000) 135,000
Public Works - Central Garage: Overtime: 10490 - 500114 - 00000 0 0 0 0 1 0 0 0 0 0 0
Public Works - Facilities: Overtime: 10494 - 500114 - 00000 0 0 0 0 0 0 4,000 4,000 (1,000) (1,000) 3,000
Overtime Total 155,507 95,073 149,582 154,120 112,367 135,000 9,000 144,000 (6,000) (6,000) 138,000
Programs Public Works - Admin & Maint.: Special Programs: 10482 - 500421 - 00000 0 0 0 0 0 0 0 0 0 0 0
Public Works - Admin & Maint.: Camp Ellis Pilings: 10482 - 500478 - 00000 0 270 100 0 0 0 0 0 0 0 0
Programs Total 0 270 100 0 0 0 0 0 0 0 0
Supplies Public Works - Admin & Maint.: Office Supplies: 10482 - 500301 - 00000 3,572 4,960 3,404 3,731 4,013 4,000 0 4,000 0 0 4,000
Public Works - Admin & Maint.: General Supplies: 10482 - 500302 - 00000 9 1,235 547 0 15 0 0 0 0 0 0
Public Works - Admin & Maint.: Sand & Gravel: 10482 - 500305 - 00000 14,000 2,448 23,415 15,865 19,972 18,000 0 18,000 0 0 18,000
Public Works - Admin & Maint.: Chemicals: 10482 - 500306 - 00000 189,669 130,607 232,344 226,645 157,769 193,500 0 193,500 0 0 193,500
Public Works - Admin & Maint.: Cleaning Supplies: 10482 - 500308 - 00000 5,783 5,838 4,971 2,316 5,807 2,000 0 2,000 0 0 2,000
Public Works - Admin & Maint.: Aggregates: 10482 - 500310 - 00000 35,770 27,598 47,693 20,880 30,253 35,000 0 35,000 0 0 35,000
Public Works - Admin & Maint.: Books/Manuals: 10482 - 500332 - 00000 866 40 0 71 0 350 0 350 0 0 350
Public Works - Admin & Maint.: Postage: 10482 - 500337 - 00000 605 723 861 929 686 600 0 600 0 0 600
Public Works - Admin & Maint.: Printing: 10482 - 500344 - 00000 394 1,127 428 3,100 480 1,000 0 1,000 0 0 1,000
Public Works - Admin & Maint.: Asphalt - Cold Patch: 10482 - 500345 - 00000 19,094 30,982 20,398 22,796 10,964 22,000 0 22,000 0 0 22,000
Public Works - Admin & Maint.: Street Supplies: 10482 - 500346 - 00000 17,572 17,041 15,173 15,317 9,756 16,000 0 16,000 0 0 16,000
Public Works - Admin & Maint.: Signs: 10482 - 500347 - 00000 17,192 11,136 15,548 15,880 5,816 15,000 0 15,000 0 0 15,000
Public Works - Admin & Maint.: Construction Materials: 10482 - 500348 - 00000 0 0 189 0 0 0 0 0 0 0 0
Public Works - Admin & Maint.: Guard Rails: 10482 - 500447 - 00000 1,988 1,580 12,475 4,817 3,710 8,000 0 8,000 0 0 8,000
Public Works - Central Garage: Chemicals: 10492 - 500306 - 00000 36 472 128 482 0 0 0 0 0 0 0
Public Works - Central Garage: Cleaning Supplies: 10492 - 500308 - 00000 0 1,169 3,148 5,272 2,008 8,000 (5,500) 2,500 0 0 2,500
Public Works - Facilities: Office Supplies: 10496 - 500301 - 00000 0 0 0 0 0 0 700 700 0 0 700
Public Works - Facilities: General Supplies: 10496 - 500302 - 00000 0 0 0 0 0 0 700 700 0 0 700
Public Works - Facilities: Cleaning Supplies: 10496 - 500308 - 00000 0 0 0 0 0 0 5,500 5,500 0 0 5,500
Public Works - Facilities: Postage: 10496 - 500337 - 00000 0 0 0 0 0 0 0 0 0 0 0
Public Works - Admin & Maint.: Meal Allowance: 10480 - 500349 - 00000 3,220 1,700 3,200 3,687 2,110 3,000 0 3,000 0 0 3,000
Supplies Total 309,770 238,656 383,922 341,788 253,359 326,450 1,400 327,850 0 0 327,850
Trav/Train Public Works - Admin & Maint.: Tuition/Training: 10482 - 500322 - 00000 5,003 5,338 4,790 2,875 3,434 8,000 0 8,000 (3,000) (3,000) 5,000
Public Works - Admin & Maint.: Travel: 10482 - 500339 - 00000 7,876 2,308 2,988 3,159 2,369 5,000 (1,000) 4,000 0 0 4,000
Public Works - Central Garage: Tuition/Training: 10492 - 500322 - 00000 351 1,600 200 4,015 2,656 4,000 0 4,000 0 0 4,000
Section 4 – Department Budgets 135
Public Works Line Item Detail FY 2015 Actual FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP Approved Budget
Public Works - Facilities: Travel: 10496 - 500339 - 00000 0 0 0 0 0 0 2,000 2,000 0 0 2,000
Trav/Train Total 13,230 9,246 7,978 10,049 8,459 17,000 1,000 18,000 (3,000) (3,000) 15,000
Utilities Public Works - Admin & Maint.: Heating Fuel: 10482 - 500313 - 00000 14,088 7,797 10,847 12,960 15,084 11,000 0 11,000 0 0 11,000
Public Works - Admin & Maint.: Electricity 3501-5997-972: 10482 - 500333 - 30903 1,966 1,756 2,149 2,208 1,669 0 2,208 2,208 88 88 2,296
Public Works - Admin & Maint.: Electricity 443-020-5951-016: 10482 - 500333 - 30902 415 383 278 0 0 0 0 0 0 0 0
Public Works - Admin & Maint.: Electricity 3501-2942-666: 10482 - 500333 - 30904 12,311 13,534 14,310 15,392 12,767 0 15,392 15,392 (812) (812) 14,580
Public Works - Admin & Maint.: Electricity 3501-6522-381: 10482 - 500333 - 30906 2,702 2,267 2,634 3,321 1,959 0 3,321 3,321 133 133 3,454
Public Works - Admin & Maint.: Electricity 3501-1497-225: 10482 - 500333 - 30905 4,134 4,197 4,153 5,149 5,668 0 5,149 5,149 2,000 2,000 7,149
Public Works - Admin & Maint.: Electricity 3501-3081-779: 10482 - 500333 - 30901 1,087 1,246 1,229 1,345 699 0 1,345 1,345 54 54 1,399
Public Works - Admin & Maint.: Cmp 3501-2933-889: 10482 - 500333 - 30955 396 428 518 1,431 498 0 1,431 1,431 57 57 1,488
Public Works - Admin & Maint.: Electricity: 10482 - 500333 - 00000 364 0 15 0 0 25,000 (25,000) 0 0 0 0
Public Works - Admin & Maint.: Water: 10482 - 500334 - 00000 2,300 2,809 3,744 4,606 2,579 3,000 1,500 4,500 0 0 4,500
Public Works - Admin & Maint.: Telephone: 10482 - 500336 - 00000 15,671 16,109 11,818 13,990 12,820 14,820 0 14,820 0 0 14,820
Public Works - Central Garage: Oils & Lubricants: 10492 - 500315 - 00000 19,833 18,735 22,818 25,049 11,244 23,500 0 23,500 0 0 23,500
Public Works - Central Garage: Gas & Oil: 10492 - 500319 - 00000 260,856 219,774 235,676 91,322 75,093 121,687 (6,687) 115,000 0 0 115,000
Public Works - Street Lights: Cmp 3501-6511-426: 10500 - 500333 - 30960 4,624 3,073 3,005 3,278 3,407 0 3,377 3,377 33 33 3,410
Public Works - Street Lights: Cmp 3501-3063-868: 10500 - 500333 - 30945 376 385 380 326 272 0 336 336 3 3 339
Public Works - Street Lights: Electricity: 10500 - 500333 - 00000 0 0 0 0 0 275,000 (275,000) 0 0 0 0
Public Works - Street Lights: Cmp 3501-3063-652: 10500 - 500333 - 30946 246 256 259 240 193 0 247 247 2 2 249
Public Works - Street Lights: Cmp 3501-5796-903: 10500 - 500333 - 30952 298 297 342 322 269 0 332 332 3 3 335
Public Works - Street Lights: Pw Cmp 3501-2867-889: 10500 - 500333 - 30950 328 311 295 334 265 0 344 344 3 3 347
Public Works - Street Lights: Cmp 3501-1113-228: 10500 - 500333 - 30948 208 226 242 223 177 0 229 229 2 2 231
Public Works - Street Lights: Cmp 3501-1565-088: 10500 - 500333 - 30947 164 177 193 153 154 0 158 158 2 2 160
Public Works - Street Lights: Cmp 443-003-2076-013: 10500 - 500333 - 30957 279 167 31 0 0 0 0 0 0 0 0
Public Works - Street Lights: Cmp 3501-5979-855: 10500 - 500333 - 30953 279 283 289 318 205 0 327 327 3 3 330
Public Works - Street Lights: Cmp 3501-2235-772: 10500 - 500333 - 30911 1,964 1,978 1,958 14,621 0 0 15,059 15,059 (13,000) (13,000) 2,059
Public Works - Street Lights: Cmp 3501-2031-189: 10500 - 500333 - 30963 0 0 537 759 717 0 782 782 8 8 790
Public Works - Street Lights: Cmp 3501-5240-530: 10500 - 500333 - 30910 260 265 272 276 255 0 284 284 3 3 287
Public Works - Street Lights: Cmp 3501-2611-816: 10500 - 500333 - 30909 260,698 265,238 263,237 266,502 227,011 0 274,497 274,497 0 0 274,497
Public Works - Street Lights: Cmp 3501-1941-578: 10500 - 500333 - 30962 0 0 248 293 254 0 302 302 3 3 305
Public Works - Street Lights: Cmp 3501-0585-251: 10500 - 500333 - 30913 512 516 524 523 435 0 539 539 5 5 544
Public Works - Street Lights: Cmp 3501-6764-702: 10500 - 500333 - 30942 389 432 421 423 359 0 436 436 4 4 440
Public Works - Street Lights: Cmp 3501-7031-663: 10500 - 500333 - 30941 863 869 936 876 751 0 902 902 9 9 911
Public Works - Street Lights: Cmp 3501-0962-260: 10500 - 500333 - 30922 2,592 2,589 2,701 2,644 2,316 0 2,723 2,723 26 26 2,749
Public Works - Traffic Lights: Cmp 3501-4595-884: 10510 - 500333 - 30951 1,421 1,453 1,384 1,417 1,261 0 1,615 1,615 (51) (51) 1,564
Public Works - Traffic Lights: Cmp 3501-7021-920: 10510 - 500333 - 30940 172 180 180 186 153 0 212 212 (7) (7) 205
Public Works - Traffic Lights: Cmp 3501-1497-522: 10510 - 500333 - 30929 203 243 261 264 251 0 301 301 (10) (10) 291
Public Works - Traffic Lights: Cmp 3501-7108-289: 10510 - 500333 - 30928 375 384 425 431 361 0 492 492 (16) (16) 476
Public Works - Traffic Lights: Cmp 3501-3521-139: 10510 - 500333 - 30944 528 477 468 469 370 0 534 534 (17) (17) 517
Section 4 – Department Budgets 136
Public Works Line Item Detail FY 2015 Actual FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP Approved Budget
Public Works - Traffic Lights: Cmp 3501-3630-534: 10510 - 500333 - 30915 537 480 481 485 418 0 553 553 (18) (18) 535
Public Works - Traffic Lights: Pw Cmp 3501-1792-658: 10510 - 500333 - 30943 512 472 455 398 368 0 453 453 (14) (14) 439
Public Works - Traffic Lights: Cmp 3501-3638-131: 10510 - 500333 - 30926 330 348 356 360 298 0 410 410 (13) (13) 397
Public Works - Traffic Lights: Cmp 3501-6434-082: 10510 - 500333 - 30919 800 806 794 795 683 0 906 906 (29) (29) 877
Public Works - Traffic Lights: Cmp 3501-3657-891: 10510 - 500333 - 30916 504 461 458 450 447 0 513 513 (16) (16) 497
Public Works - Traffic Lights: Cmp 3501-4748-954: 10510 - 500333 - 30917 521 446 453 417 351 0 476 476 (15) (15) 461
Public Works - Traffic Lights: Cmp 3501-2805-251: 10510 - 500333 - 30925 569 588 620 635 499 0 724 724 (23) (23) 701
Public Works - Traffic Lights: Cmp 3501-2054-447: 10510 - 500333 - 30924 207 199 208 207 172 0 236 236 (7) (7) 229
Public Works - Traffic Lights: Cmp 3501-7172-186: 10510 - 500333 - 30920 340 341 354 337 281 0 384 384 (12) (12) 372
Public Works - Traffic Lights: Cmp 3501-3565-052: 10510 - 500333 - 30914 618 634 676 702 598 0 800 800 (25) (25) 775
Public Works - Traffic Lights: Electricity: 10510 - 500333 - 00000 311 0 0 0 0 9,500 (9,500) 0 0 0 0
Public Works - Traffic Lights: Cmp 3501-0579-999: 10510 - 500333 - 30961 245 919 951 1,055 752 0 1,203 1,203 (38) (38) 1,165
Public Works - Traffic Lights: Cmp 3501-4770-651: 10510 - 500333 - 30918 452 468 475 517 415 0 589 589 (19) (19) 570
Utilities Total 618,848 574,996 595,058 478,009 384,798 483,507 25,434 508,941 (11,701) (11,701) 497,240
Expense Total 5,365,001 5,322,294 5,686,708 5,425,048 4,253,380 5,458,871 501,235 5,960,106 (20,943) (37,726) 5,922,380
Revenue
Local Rev Excise Taxes: Rapid Renewal Excise Taxes: 10020 - 300200 - 00000 549,374 638,326 683,266 779,162 674,355 610,800 72,466 683,266 0 0 683,266
Excise Taxes: Motor Vehicle Excise: 10020 - 300201 - 00000 2,996,291 3,150,649 3,422,440 3,536,239 3,062,065 3,358,500 63,940 3,422,440 0 0 3,422,440
Excise Taxes: Boat Excise: 10020 - 300202 - 00000 15,678 16,158 16,268 17,795 6,521 16,000 0 16,000 0 0 16,000
Public Works: Public Works Revenues: 10170 - 300702 - 00000 9,249 6,947 3,609 64,445 48,907 63,000 0 63,000 0 0 63,000
Public Works: Street Opening Permits: 10170 - 300706 - 00000 3,000 (4,970) (11,955) (2,595) 6,890 3,054 (3,054) 0 0 0 0
Public Works: Flow Control Ordinance: 10170 - 300707 - 00000 3,200 3,550 3,150 3,600 1,850 3,658 (58) 3,600 0 0 3,600
Public Works: X. Sidewalk Revenues: 10170 - 300720 - 00000 7,700 11,500 (9,985) (1,500) 0 0 0 0 0 0 0
Public Works: X. North Street Traffic Study: 10170 - 300721 - 00000 18,593 4,000 (52,978) 0 0 0 0 0 0 0 0
Public Works: X.342 Lincoln St Sidewalk Fees: 10170 - 300724 - 00000 0 0 (25,000) 0 0 0 0 0 0 0 0
Public Works: X.Boom Road Traffic Impact Fee: 10170 - 300726 - 00000 200 600 600 0 0 0 0 0 0 0 0
Public Works: X. Rt 112 Corridors Traffic: 10170 - 300727 - 00000 0 1,755 (1,755) 0 0 0 0 0 0 0 0
Transfer Station Fees: Transfer Station Fees: 10190 - 300704 - 00000 35,126 42,651 42,263 42,494 94,528 210,174 (85,174) 125,000 (30,000) 0 125,000
Sewer Inspection Fees: Sewer Inspection Fees: 10200 - 300705 - 00000 1,700 2,000 1,900 3,300 2,200 1,832 168 2,000 0 0 2,000
Recycled Waste And Fees: Recycled Waste & Fees: 10320 - 300756 - 00000 11,723 15,729 12,762 14,769 7,798 15,779 (779) 15,000 0 0 15,000
Recycled Waste And Fees: Sale Of Bins: 10320 - 300759 - 00000 0 0 282 192 0 0 0 0 0 0 0
Local Rev Total 3,651,834 3,888,895 4,084,867 4,457,901 3,905,114 4,282,797 47,509 4,330,306 (30,000) 0 4,330,306
Revenue Total 3,651,834 3,888,895 4,084,867 4,457,901 3,905,114 4,282,797 47,509 4,330,306 (30,000) 0 4,330,306
*Software fees have been distributed from the IT budget, so this increase is covered by decreases elsewhere.
Section 4 – Department Budgets 137
Building Maintenance Line Item
Building Maintenance Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved
$ Change
Directive Budget RAD APP
Approved Budget
Expense Base Pay
Gen Govt - Bldg Maintenance: Supervisory Wages: 10420 - 500102 - 00000 0 0 0 0 0 0 0 0 0 0 0
Gen Govt - Bldg Maintenance: Non-Supervisory Wages: 10420 - 500103 - 00000 41,240 42,116 56,558 33,316 0 69,734 (69,734) 0 0 0 0
Base Pay Total 41,240 42,116 56,558 33,316 0 69,734 (69,734) 0 0 0 0
Contracts Gen Govt - Bldg Maintenance: Copier: 10422 - 500338 - 00000 2,813 3,133 2,733 2,580 2,435 3,600 (3,600) 0 0 0 0
Gen Govt - Bldg Maintenance: Contracted Services: 10422 - 500428 - 00000 8,299 4,070 5,319 11,117 16,205 6,500 (6,500) 0 0 0 0
Contracts Total 11,112 7,203 8,052 13,697 18,640 10,100 (10,100) 0 0 0 0
Equipment Gen Govt - Bldg Maintenance: Minor Equipment: 10422 - 500317 - 00000 866 99 590 878 2,653 700 (700) 0 0 0 0
Gen Govt - Bldg Maintenance: Clothing/Boot Allowance: 10422 - 500325 - 00000 200 200 0 232 62 200 (200) 0 0 0 0
Equipment Total 1,066 299 590 1,110 2,715 900 (900) 0 0 0 0
Maint/Part Gen Govt - Bldg Maintenance: Staff Vehicle Operation: 10422 - 500321 - 00000 2,650 1,568 2,259 2,051 3,636 4,000 (4,000) 0 0 0 0
Gen Govt - Bldg Maintenance: Building Repairs & Maintenance: 10422 - 500351 - 00000 8,132 10,790 7,448 12,855 6,967 15,000 (15,000) 0 0 0 0
Maint/Part Total 10,782 12,358 9,707 14,906 10,603 19,000 (19,000) 0 0 0 0
Other Gen Govt - Bldg Maintenance: Miscellaneous Expense: 10422 - 500400 - 00000 0 0 0 0 0 0 0 0 0 0 0
Other Total 0 0 0 0 0 0 0 0 0 0 0
Overtime Gen Govt - Bldg Maintenance: Overtime: 10420 - 500114 - 00000 0 0 0 7,915 0 0 0 0 0 0 0
Gen Govt - Bldg Maintenance: Holiday Payments: 10420 - 500115 - 00000 0 0 0 0 0 0 0 0 0 0 0
Overtime Total 0 0 0 7,915 0 0 0 0 0 0 0
Supplies Gen Govt - Bldg Maintenance: Office Supplies: 10422 - 500301 - 00000 478 0 267 493 400 700 (700) 0 0 0 0
Gen Govt - Bldg Maintenance: General Supplies: 10422 - 500302 - 00000 1,015 63 697 993 687 700 (700) 0 0 0 0
Gen Govt - Bldg Maintenance: Cleaning Supplies: 10422 - 500308 - 00000 1,110 998 1,179 1,282 1,293 1,300 (1,300) 0 0 0 0
Gen Govt - Bldg Maintenance: Postage: 10422 - 500337 - 00000 0 0 0 0 0 0 0 0 0 0 0
Supplies Total 2,603 1,061 2,143 2,768 2,380 2,700 (2,700) 0 0 0 0
Trav/Train Gen Govt - Bldg Maintenance: Travel: 10422 - 500339 - 00000 47 0 31 417 0 100 (100) 0 0 0 0
Trav/Train Total 47 0 31 417 0 100 (100) 0 0 0 0
Utilities Gen Govt - Bldg Maintenance: Heating Fuel: 10422 - 500313 - 00000 18,360 11,099 9,415 10,528 12,154 10,000 (10,000) 0 0 0 0
Gen Govt - Bldg Maintenance: Cmp 3501-1565-963: 10422 - 500333 - 30935 1,939 1,696 1,341 1,276 1,149 0 0 0 0 0 0
Gen Govt - Bldg Maintenance: Cmp 3501-0932-206: 10422 - 500333 - 30934 16,291 19,013 18,750 18,754 13,740 0 0 0 0 0 0
Gen Govt - Bldg Maintenance: Electricity: 10422 - 500333 - 00000 0 0 0 110 42 18,944 (18,944) 0 0 0 0
Section 4 – Department Budgets 138
Building Maintenance Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved
$ Change
Directive Budget RAD APP
Approved Budget
Gen Govt - Bldg Maintenance: Water: 10422 - 500334 - 00000 1,514 1,455 1,560 1,757 1,047 2,104 (2,104) 0 0 0 0
Utilities Total 38,104 33,263 31,066 32,425 28,132 31,048 (31,048) 0 0 0 0
Expense Total 104,954 96,300 108,147 106,554 62,470 133,582 (133,582) 0 0 0 0
Section 5 – Other Budgeting Units 139
Section 5 – Other Budgeting Units
Section 5 – Other Budgeting Units 140
Section 5 – Other Budgeting Units 141
Contingency
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense Bank/Collection/Overshort 0 131 24,866 16,785 30,755 17,482 (7,482) 10,000 0 0 10,000
Miscellaneous Expense 110,959 86,992 49,119 50,138 4,300 68,000 0 68,000 0 0 68,000
Purchase Of Land 0 0 0 0 331,022 0 0 0 0 0 0
Rsu Withdrawal 0 0 0 23 0 0 0 0 0 0 0
Senior Volunteer Tax Credit 0 0 0 0 14,181 0 30,000 30,000 13,000 22,958 52,958
Tax Abatements 100,520 99,355 137,033 102,376 38,197 80,000 (10,000) 70,000 0 0 70,000
Unit 91 Expenses 0 86,490 160,836 132,406 12,805 0 0 0 0 0 0
Expense Total 211,479 272,968 371,854 301,728 431,260 165,482 12,518 178,000 13,000 22,958 200,958
Operating Income (211,479) (272,968) (371,854) (301,728) (431,260) (165,482) (12,518) (178,000) (13,000) 0 (200,958)
$0K
$50K
$100K
$150K
$200K
$250K
$300K
$350K
$400K
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
APP Budget
Budgeted Expenses Over Time
Expense Total APP RAD
Tax Abatements
34.8%
Miscellaneous Expense33.8%
Senior Volunteer Tax
Credit26.4%
Bank/Collection/Overshort
5.0%
Budgeted Expenses by Category
Section 5 – Other Budgeting Units 142
Contingency Requests Above Directive
Requests Above Directive are detailed here based on the department that submitted the RAD. Some amounts may be budgeted in accounts in other departments. Therefore, the total
Requested and Recommended amounts may different than the totals in the "RAD" and "REC" columns in the departmental Budget Overview and Line Item Detail reports.
RAD Detail Requested Approved
2 - 13 - Senior Tax Relief Program
Critical Need
Reason for Request: The Senior Tax Abatement Working Group has proposed some changes to the program. These changes will require additional oversight and cost to manage the program
Effect If Not Funded: The Council should look to eliminate the program and provide tax relief to the most needy with the $30,000 of resources currently in the budget.
10600 - 500289 - 00000 2,295 4,053
10640 - 500402 - 00000 13,000 22,958
10374 - 500104 - 00000 10,000 17,660
2 - 13 - Senior Tax Relief Program Total 25,295 44,671
Grand Total 25,295 44,671
Section 5 – Other Budgeting Units 143
County Tax
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense County Tax 1,231,018 1,243,927 1,276,339 1,293,389 1,197,241 1,206,722 30,168 1,236,890 0 0 1,236,890
Expense Total 1,231,018 1,243,927 1,276,339 1,293,389 1,197,241 1,206,722 30,168 1,236,890 0 0 1,236,890
Operating Income (1,231,018) (1,243,927) (1,276,339) (1,293,389) (1,197,241) (1,206,722) (30,168) (1,236,890) 0 0 (1,236,890)
$0K
$200K
$400K
$600K
$800K
$1,000K
$1,200K
$1,400K
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
APP Budget
Budgeted Expenses Over Time
Expense Total APP RAD
Section 5 – Other Budgeting Units 144
Fringe Benefits
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP Approved Budget
Expense Background Checks 0 0 495 4,675 4,636 2,000 3,000 5,000 0 0 5,000
Contracted Services 4,022 4,155 0 3,284 3,559 0 0 0 0 0 0
-Ded Code Entry-Dental/Optical 0 0 0 0 325 0 0 0 0 0 0
Deferred Compensation 131,947 121,209 101,378 106,237 90,496 113,648 2,027 115,675 0 0 115,675
Dental/Optical 39,627 36,999 34,681 41,915 58,939 52,708 (10,054) 42,654 4,550 650 43,304
Employee Safety Program 5,000 5,000 0 0 0 0 0 0 0 0 0
Fica Taxes 752,578 720,910 742,096 777,958 689,150 845,116 (81,465) 763,651 58,373 13,067 776,718
Health & Basic Life Insurance 1,724,597 1,767,692 1,622,508 1,837,387 1,704,214 2,076,213 54,037 2,130,250 117,502 16,786 2,147,036
Medical Testing 14,371 13,622 224 15,568 11,294 14,000 904 14,904 0 0 14,904
Mepers (Retirement) 288,421 386,600 485,115 556,769 490,170 504,407 131,170 635,577 60,284 11,066 646,643
Payroll Contingency 0 0 0 0 0 316,132 (316,132) 0 0 0 0
St/Lt Disaiblity 53,667 52,969 92,157 59,955 69,880 76,201 (9,301) 66,900 6,832 976 67,876
Unemployment Compensation 24,219 (1,698) 0 594 5,195 0 20,779 20,779 0 0 20,779
Workers Compensation Insurance 363,239 401,721 350,385 318,564 278,195 366,112 (86,078) 280,034 0 0 280,034
Expense Total 3,401,688 3,509,179 3,429,039 3,722,906 3,406,053 4,366,537 (291,113) 4,075,424 247,541 42,545 4,117,969
Revenue Insurance Claims And Refund 283,046 200,351 0 (30) (6,389) 0 0 0 0 0 0
Revenue Total 283,046 200,351 0 (30) (6,389) 0 0 0 0 0 0
Operating Income (3,118,642) (3,308,828) (3,429,039) (3,722,936) (3,412,442) (4,366,537) 291,113 (4,075,424) (247,541) (42,545) (4,117,969)
$0K
$500K
$1,000K
$1,500K
$2,000K
$2,500K
$3,000K
$3,500K
$4,000K
$4,500K
$5,000K
2015 2016 2017 2018 2019 Apprv'd Directive RADAPP
APP Budget
Budgeted Expenses Over Time
Expense Total APP RAD
Health & Basic Life Insurance
69.2%
Fica Taxes25.1%
Deferred Compensation
3.7%
Dental/Optical1.4%
Medical Testing0.5%
Background Checks0.2%
Budgeted Expenses by Category
Section 5 – Other Budgeting Units 145
Insurance
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense Liability Insurance 168,637 197,580 213,121 219,879 242,836 203,750 30,000 233,750 0 0 233,750
Pub Officials Liability Insura 13,909 5,856 2 6,627 375 0 0 0 0 0 0
Expense Total 182,546 203,436 213,123 226,506 243,211 203,750 30,000 233,750 0 0 233,750
Operating Income (182,546) (203,436) (213,123) (226,506) (243,211) (203,750) (30,000) (233,750) 0 0 (233,750)
$0K
$50K
$100K
$150K
$200K
$250K
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
APP Budget
Budgeted Expenses Over Time
Expense Total RAD APP
Section 5 – Other Budgeting Units 146
School Budget
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP Approved Budget
Expense School Appropriations 20,722,537 21,764,772 22,214,911 23,706,762 22,722,800 27,267,360 201,834 27,469,194 (1,390,130) (1,390,130) 26,079,064
Expense Total 20,722,537 21,764,772 22,214,911 23,706,762 22,722,800 27,267,360 201,834 27,469,194 (1,390,130) (1,390,130) 26,079,064
Operating Income (20,722,537) (21,764,772) (22,214,911) (23,706,762) (22,722,800) (27,267,360) (201,834) (27,469,194) 1,390,130 1,390,130 (26,079,064)
$0K
$5,000K
$10,000K
$15,000K
$20,000K
$25,000K
$30,000K
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
APP Budget
Budgeted Expenses Over Time
Expense Total RAD APP
Section 5 – Other Budgeting Units 147
Solicitor
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense Contracted Services 21,404 57,574 9,674 0 0 0 0 0 0 0 0
Contracted Solicitor 144,564 159,046 133,519 165,871 149,076 141,670 2,692 144,362 5,638 0 144,362
Expense Total 165,968 216,620 143,193 165,871 149,076 141,670 2,692 144,362 5,638 0 144,362
Operating Income (165,968) (216,620) (143,193) (165,871) (149,076) (141,670) (2,692) (144,362) (5,638) 0 (144,362)
$0K
$50K
$100K
$150K
$200K
$250K
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
APPBudget
Budgeted Expenses Over Time
Expense Total RAD APP
Section 5 – Other Budgeting Units 148
Solicitor Requests Above Directive
Requests Above Directive are detailed here based on the department that submitted the RAD. Some amounts may be budgeted in accounts in other departments. Therefore, the total
Requested and Recommended amounts may different than the totals in the "RAD" and "REC" columns in the departmental Budget Overview and Line Item Detail reports.
RAD Detail Requested Approved
2 - 31 - Additional resources to cover attorney fees
Critical Need
Reason for Request: Historically this account has been over budget. Increasing the budget slightly should provide the necessary resources so that Administration does not have to weigh the cost of an attorney against the risk of obtaining legal advice (Some of the expenses in FY19 are related to updating the TIF documents - that budget amendment is currently being approved by Council and will be paid for out of the TIF districts).
Effect If Not Funded: This account will likely run over budget.
10430 - 500425 - 00000 5,638 0
2 - 31 - Additional resources to cover attorney fees Total 5,638 0
Grand Total 5,638 0
Section 5 – Other Budgeting Units 149
Supported Entities
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved
$ Change
Directive Budget RAD APP
Approved Budget
Expense Age Friendly Saco 0 0 0 0 7,500 7,500 0 7,500 2,500 2,500 10,000
Coastal Waters Commission 0 0 0 0 0 1,000 0 1,000 0 0 1,000
Conservation Commission 5,200 3,293 2,225 0 625 5,000 0 5,000 0 0 5,000
Dyer Library 476,000 490,000 562,500 590,000 589,692 643,300 29,800 673,100 4,900 4,900 678,000
Eastern Trail Membership 5,000 5,000 5,000 5,000 5,000 5,000 0 5,000 0 0 5,000
Economic Development Comm 2,715 9,000 10,000 9,420 0 13,900 (3,900) 10,000 (9,000) (9,000) 1,000
Greater Portland Council 0 0 0 0 0 0 0 0 32,000 0 0
Historic Preservation 0 0 0 0 0 0 5,500 5,500 0 0 5,500
Maine Municipal Association 17,308 17,911 18,472 18,759 19,572 18,910 0 18,910 662 662 19,572
S M A A - South Me Agency Agin 5,000 0 5,000 5,000 0 5,500 0 5,500 0 0 5,500
Saco Main Street 38,600 38,600 46,600 55,000 82,561 71,003 (71,003) 0 0 0 0
Saco Pathfinders 600 2,655 2,655 2,655 0 2,655 0 2,655 179 179 2,834
Saco River Corridor 10,000 10,000 10,000 10,000 10,000 10,000 0 10,000 0 0 10,000
Seeds Of Hope 0 0 0 0 10,000 10,000 (5,000) 5,000 2,000 2,000 7,000
Southern Maine Regional Plan 0 0 0 0 0 0 7,681 7,681 0 0 7,681
Ta Tv Community Education Chan 12,500 7,500 7,500 7,500 17,500 12,501 0 12,501 0 0 12,501
Tricity Transit District 123,000 107,000 125,000 125,000 140,000 140,000 0 140,000 (140,000) (140,000) 0
Veterans Council 1,000 1,000 1,000 1,000 0 1,000 0 1,000 0 0 1,000
York County Comm Action 0 0 4,000 4,000 4,000 4,000 0 4,000 0 0 4,000
Supported Entities 0 0 0 0 0 0 0 0 0 0 0
Biddeford Saco Chamber 12,325 6,725 5,000 5,000 0 15,000 (10,000) 5,000 (5,000) (5,000) 0
South. Maine Finance Agency 0 0 0 0 0 0 0 0 9,000 9,000 9,000
American Red Cross Of Maine 0 0 0 0 0 0 0 0 500 500 500
Southern Me Veterans' Memorial 0 0 0 0 0 0 0 0 1,000 1,000 1,000
Caring Unlimited 0 0 0 0 0 0 0 0 5,545 5,545 5,545
Adoptive & Foster Families Me 0 0 0 0 0 0 0 0 1,500 1,500 1,500
Expense Total 709,248 698,684 804,952 838,334 886,450 966,269 (46,922) 919,347 (94,214) (126,214) 793,133
Operating Income (709,248) (698,684) (804,952) (838,334) (886,450) (966,269) 46,922 (919,347) 94,214 126,214 (793,133)
Section 5 – Other Budgeting Units 150
Supported Entities Requests Above Directive
Requests Above Directive are detailed here based on the department that submitted the RAD. Some amounts may be budgeted in accounts in other departments. Therefore, the total Requested and Approved amounts may different than the totals in the "RAD" and "APP" columns in the departmental Budget Overview and Line Item Detail reports.
RAD Detail Requested Approved
1 - 50 - Split SMFA from EDC
Maintain Effort
Reason for Request: The Southern Maine Finance Agency (formerly Biddeford Saco Area Economic Development Corporation) was budgeted for in the same line as the City of Saco’s own Economic Development Commission. This created some confusion as to the actual approved amount for the SMFA. Therefore, we are breaking the two agencies out separately, with $9000 allocated SMFA (in line with history) and $1000 reserved for EDC supplies and expenses. This will have a net $0 impact on the General Fund.
Effect If Not Funded: Confusion will remain as to where the SMFA is budgeted.
10620 - 500710 - 00000 (9,000) (9,000)
10620 - 500720 - 00000 9,000 9,000
1 - 50 - Split SMFA from EDC Total 0 0
1 - 51 - SuttleBus-Zoom 3 Year Stair Step Increase
Maintain Effort
Reason for Request: ShuttleBus-Zoom BOD passed a three year stair step increase (1/24/2018) to fund the “Pulse” service rolling out 7/1/2019. These increases bring Shuttle Bus funding, when combined with our Tricity Transit Committee partners to levels near Portland. FY 19 saw a $15K increase over FY 18, FY20 was funded at FY 19 level vs providing the required $25K increase, and FY21 will see an additional $35K increase. These contributions are matched by Biddeford and Old Orchard Beach. Our neighboring communities have already supported the increase in their FY20 budgets. Future increases may be offset by TIF funds in coming years. This RAD is funded through TIFs, per Planning & Economic Development.
Effect If Not Funded: Saco's position as a partner in this important tri-city initiative would be in jeopardy.
10620 - 500706 - 00000 0 0
1 - 51 - SuttleBus-Zoom 3 Year Stair Step Increase Total 0 0
1 - 7 - Dyer Library Salary Increase to Match City
Maintain Effort
Reason for Request: To keep up with the increase in cost of living (conservatively estimated by the US Social Security Administration as 2.8%.) Library staff have no built-in step pay increases. Their only pay increases come from COLAs.
Effect If Not Funded: Diminished morale; difficulty in hiring and retaining staff as library falls behind median for Maine libraries.
10620 - 500703 - 00000 4,900 4,900
1 - 7 - Dyer Library Salary Increase to Match City Total 4,900 4,900
2 - 53 - American Red Cross of Maine
Section 5 – Other Budgeting Units 151
Critical Need
Reason for Request: The American Red Cross has put forward a request for $500 from the residents of Saco for the coming year. The Red Cross responded to the emergency needs of 1182 people from 374 families in Maine in FY2018. All Red Cross disaster relief is provided free of charge to individuals and families. Although services are congressionally mandated, the American Red Cross relies on voluntary contributions from individuals, companies, municipalities, and charitable organizations to deliver on its mission to alleviate human suffering. This would be a new supported entity. The City of Saco has not made payments to the Red Cross in the last couple of budget cycles.
Effect If Not Funded: The Red Cross will continue to do its best to serve families in disaster situations.
10620 - 500721 - 00000 500 500
2 - 53 - American Red Cross of Maine Total 500 500
2 - 54 - Caring Unlimited: York county's Domestic Violence Program
Critical Need
Reason for Request: After 40 years, Caring Unlimited remains the only organization to which residents of Saco can turn for vital safety planning and emergency supports when in danger from domestic abuse. CU’s 24-Hour Hotline, Emergency Shelter, Transitional Housing, Outreach Services, Legal Assistance, Youth-Focused Prevention and Community Response Programs are available at no cost to Saco residents whenever they need them. Caring Unlimited estimates that Saco residents benefited in the amount of $77,569 in services during Fiscal Year 2018. The request for FY2020 is $5545. This would be a new supported entity. The City of Saco has not made payments Caring Unlimited in the last couple budget cycles.
Effect If Not Funded: Caring Unlimited will continue to do its best to support families in crisis, but with more limited resources.
10620 - 500723 - 00000 5,545 5,545
2 - 54 - Caring Unlimited: York county's Domestic Violence Program Total 5,545 5,545
2 - 55 - Grant Match for Age Friendly Saco
Critical Need
Reason for Request: Age Friendly Saco has an opportunity to receive a grant, but need incremental funding to match the grant amount.
Effect If Not Funded: Age Friendly Saco may miss out on this opportunity.
10620 - 500717 - 00000 2,500 2,500
2 - 55 - Grant Match for Age Friendly Saco Total 2,500 2,500
2 - 56 - Maine Municipal Association 2% Increase
Critical Need
Reason for Request: MMA has not sent the City of Saco an estimate for FY2020 membership dues. This adjustment increases the currently budgeted $18,910 by $662 to the actual amount charged for FY2019 of $19,572.
Section 5 – Other Budgeting Units 152
Effect If Not Funded: The City of Saco will be two years' behind it its budgeted amount for MMA, an extremely valuable organization for representing Municipal interests at the State level.
10620 - 500705 - 00000 662 662
2 - 56 - Maine Municipal Association 2% Increase Total 662 662
2 - 57 - Saco Pathfinders Increase Due to More Snowmobiles Registered
Critical Need
Reason for Request: Saco Pathfinders has requested an increase of $179 over last year’s amount. This increase is supported by increased revenue from additional snowmobile registrations in Saco last year.
Effect If Not Funded: The City of Saco will not allocate the correct portion of snowmobile registration revenue to this organization.
10620 - 500704 - 00000 179 179
2 - 57 - Saco Pathfinders Increase Due to More Snowmobiles Registered Total 179 179
2 - 58 - Seeds of Hope Incremental Request
Critical Need
Reason for Request: Seeds of Hope has put forward a request for an incremental $2000 over last year’s ongoing request of $5000. Seeds of Hope has experienced an increase in the number of meals served weekly and unfortunately has lost a source of free daily soup offerings because of the retirement of a board member. The incremental $2000 would cover this and other rising costs for the organization.
Effect If Not Funded: Seeds of Hope will continue to serve our neighbors in the community, but service levels may be lower this year.
10620 - 500718 - 00000 2,000 2,000
2 - 58 - Seeds of Hope Incremental Request Total 2,000 2,000
2 - 59 - Southern Maine Veteran's Memorial Cemetery Association
Critical Need
Reason for Request: The SMVMCA is located in Springvale, Maine, and was created to honor veterans in our communities with a final resting place that garnished with reverence and perennial beauty. The State is responsible only for general maintenance: mowing grass plowing snow, and opening and closing graves. Beautification projects for the cemetery are the sole responsibility of the SMVMCA. In FY2019, the City miscommunicated that funding had been approved for this entity and so the City Administrator used his discretion to pay the requested donation of $1000 out of contingency. For FY2020, we are putting the request forward to Council for more formal review. Note: This request is separate from to the currently supported $1000 annual stipend paid to Owen-Davis Post 96 under Account 10620-500714-0000 Veterans Council.
Effect If Not Funded: Funding to honor the gravesites of veterans will be more limited.
10620 - 500722 - 00000 1,000 1,000
2 - 59 - Southern Maine Veteran's Memorial Cemetery Association Total 1,000 1,000
Section 5 – Other Budgeting Units 153
3 - 34 - Membership with GPCOG
Invest for Growth
Reason for Request: Saco is a growing community, both in its housing stock to support a regional workforce and its own ability to attract businesses to locate in the expanding business parks, downtown, and opportunity zone along Route 1. With these expanses and changes to the landscape, our relationship with the Portland region should be strengthened with a membership to Greater Portland Council of Governments (GPCOG).
Effect If Not Funded: Saco is currently a member of Southern Maine Planning and Development Commission (SMPDC) and will remain with the organization regardless of whether or not this request is funded. We will also continue to work to strengthen the relationship with the Portland region through Portland Area Comprehensive Transit System (PACTS), the greater Portland region's Municipal Planning Organization (MPO) which administers federal funding for transit and road infrastructure for Saco and the other communities in the region.
10620 - 500719 - 00000 32,000 0
3 - 34 - Membership with GPCOG Total 32,000 0
(blank)
(blank)
Reason for Request: This local organization, which focuses on supporting adoptive and foster families, was put forward by Councilor Copeland as a new organization to be supported by the City.
Effect If Not Funded: This organization would not receive additional financial support.
10620 - 500724 - 00000 1,500 1,500
(blank) Total 1,500 1,500
Grand Total 50,786 18,786
Section 5 – Other Budgeting Units 154
Transfers
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Expense Call Box Incentives 0 0 0 0 0 0 8,000 8,000 0 0 8,000
Transfer To Downtown T.I.F 0 0 0 0 184,284 184,284 272,382 456,666 (1,145) (1,145) 455,521
Transfer To Enterprise Fund 0 0 0 0 0 0 0 0 0 0 0
Transfer To School Gen Ed 0 0 0 1,087,903 0 0 0 0 0 0 0
Transfer To Special Revenue 1,059,520 1,167,942 893,824 1,428,956 42,931 0 0 0 0 0 0
Transfer To T.I.F Funds 0 0 0 0 1,299,901 1,139,482 439,519 1,579,001 12,318 12,318 1,591,319
Expense Total 1,059,520 1,167,942 893,824 2,516,859 1,527,116 1,323,766 719,901 2,043,667 11,173 11,173 2,054,840
Revenue Single Transfers From Spec Rev 0 0 0 29,934 0 8,200 (8,200) 0 0 0 0
Transfer For Capital Projects 55,000 61,098 52,758 0 275,133 0 0 0 0 0 0
Transfer From Ambulance Fund 931,788 876,245 737,191 750,833 599,304 720,000 0 720,000 (52,377) (52,377) 667,623
Transfer From Camp Ellis 0 0 0 24,554 0 47,261 (38,861) 8,400 0 0 8,400
Transfer From Downtown T.I.F. 0 0 0 0 0 184,000 (184,000) 0 0 0 0
Transfer From Economic Develop 0 0 0 219,166 0 270,000 (82,354) 187,646 (187,646) (187,646) 0
Transfer From Enterprise Fund 0 0 0 0 0 0 0 0 0 0 0
Transfer From Fire Impact 0 0 0 0 18,750 25,000 (25,000) 0 0 0 0
Transfer From School Gen Ed 337,646 423,677 259,136 0 0 0 0 0 0 0 0
Transfer From T.I.F. 0 0 0 0 0 290,000 (290,000) 0 0 0 0
Transfer From Bayview Fund 0 0 0 0 0 0 9,000 9,000 0 0 9,000
Revenue Total 1,324,434 1,361,020 1,049,085 1,024,487 893,187 1,544,461 (619,415) 925,046 (240,023) (240,023) 685,023
$0K
$500K
$1,000K
$1,500K
$2,000K
$2,500K
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
APPBudget
Budgeted Expenses Over Time
Expense Total APP RAD
$0K
$200K
$400K
$600K
$800K
$1,000K
$1,200K
$1,400K
$1,600K
$1,800K
2015 2016 2017 2018 2019Apprv'd
Directive RADAPP
APPBudget
Budgeted Revenues Over Time
Revenue Total RAD APP
Section 5 – Other Budgeting Units 155
Other Budgeting Units Line Item
Other Budgeted Units Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Contingency Expense
Unclassified - Contingency: Miscellaneous Expense: 10640 - 500400 - 00000 110,959 86,992 49,119 50,138 4,300 68,000 0 68,000 0 0 68,000
Unclassified - Contingency: Tax Abatements: 10640 - 500401 - 00000 100,520 99,355 137,033 102,376 38,197 80,000 (10,000) 70,000 0 0 70,000
Unclassified - Contingency: Senior Volunteer Tax Credit: 10640 - 500402 - 00000 0 0 0 0 14,181 0 30,000 30,000 13,000 22,958 52,958
Unclassified - Contingency: Bank/Collection/Overshort: 10640 - 500403 - 00000 0 131 24,866 16,785 30,755 17,482 (7,482) 10,000 0 0 10,000
Unclassified - Contingency: Rsu Withdrawal: 10640 - 500405 - 00000 0 0 0 23 0 0 0 0 0 0 0
Unclassified - Contingency: Unit 91 Expenses: 10640 - 500408 - 00000 0 86,490 160,836 132,406 12,805 0 0 0 0 0 0
Unclassified - Contingency: Purchase Of Land: 10640 - 500409 - 00000 0 0 0 0 331,022 0 0 0 0 0 0
Expense Total 211,479 272,968 371,854 301,728 431,260 165,482 12,518 178,000 13,000 22,958 200,958
County Tax
Expense County Tax: County Tax: 10590 - 500800 - 00000 1,231,018 1,243,927 1,276,339 1,293,389 1,197,241 1,206,722 30,168 1,236,890 0 0 1,236,890
Expense Total 1,231,018 1,243,927 1,276,339 1,293,389 1,197,241 1,206,722 30,168 1,236,890 0 0 1,236,890
Fringe Benefits
Expense Fringe Benefits: -Ded Code Entry-Dental/Optical: 10600 - 500215 - 0 0 0 0 325 0 0 0 0 0 0
Fringe Benefits: Dental/Optical: 10600 - 500215 - 00000 39,627 36,999 34,681 41,915 58,939 52,708 (10,054) 42,654 4,550 650 43,304
Fringe Benefits: Unemployment Compensation: 10600 - 500283 - 00000 24,219 (1,698) 0 594 5,195 0 20,779 20,779 0 0 20,779
Fringe Benefits: Workers Compensation Insurance: 10600 - 500285 - 00000 363,239 401,721 350,385 318,564 278,195 366,112 (86,078) 280,034 0 0 280,034
Fringe Benefits: Deferred Compensation: 10600 - 500286 - 00000 131,947 121,209 101,378 106,237 90,496 113,648 2,027 115,675 0 0 115,675
Fringe Benefits: Mepers (Retirement): 10600 - 500287 - 00000 288,421 386,600 485,115 556,769 490,170 504,407 131,170 635,577 60,284 11,066 646,643
Fringe Benefits: Health & Basic Life Insurance: 10600 - 500288 - 00000 1,724,597 1,767,692 1,622,508 1,837,387 1,704,214 2,076,213 54,037 2,130,250 117,502 16,786 2,147,036
Fringe Benefits: Fica Taxes: 10600 - 500289 - 00000 752,578 720,910 742,096 777,958 689,150 845,116 (81,465) 763,651 58,373 13,067 776,718
Fringe Benefits: St/Lt Disaiblity: 10600 - 500290 - 00000 53,667 52,969 92,157 59,955 69,880 76,201 (9,301) 66,900 6,832 976 67,876
Fringe Benefits: Medical Testing: 10600 - 500294 - 00000 14,371 13,622 224 15,568 11,294 14,000 904 14,904 0 0 14,904
Fringe Benefits: Payroll Contingency: 10600 - 500296 - 00000 0 0 0 0 0 316,132 (316,132) 0 0 0 0
Fringe Benefits: Background Checks: 10600 - 500406 - 00000 0 0 495 4,675 4,636 2,000 3,000 5,000 0 0 5,000
Fringe Benefits: Contracted Services: 10600 - 500428 - 00000 4,022 4,155 0 3,284 3,559 0 0 0 0 0 0
Fringe Benefits: Employee Safety Program: 10600 - 500610 - 00000 5,000 5,000 0 0 0 0 0 0 0 0 0
Expense Total 3,401,688 3,509,179 3,429,039 3,722,906 3,406,053 4,366,537 (291,113) 4,075,424 247,541 42,545 4,117,969
Revenue
Insurance Claims And Refunds: Insurance Claims And Refund: 10290 - 300753 - 00000 283,046 200,351 0 (30) (6,389) 0 0 0 0 0 0
Revenue Total 283,046 200,351 0 (30) (6,389) 0 0 0 0 0 0
Section 5 – Other Budgeting Units 156
Other Budgeted Units Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
Insurance
Expense Unclassified - Insurance: Liability Insurance: 10610 - 500281 - 00000 168,637 197,580 213,121 219,879 242,836 203,750 30,000 233,750 0 0 233,750
Unclassified - Insurance: Pub Officials Liability Insura: 10610 - 500282 - 00000 13,909 5,856 2 6,627 375 0 0 0 0 0 0
Expense Total 182,546 203,436 213,123 226,506 243,211 203,750 30,000 233,750 0 0 233,750
Overlay
Expense Unclassified - Overlay: Overlay: 10630 - 500801 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 0 0 0 0 0 0 0 0
Solicitor
Expense Gen Govt - Legal Services: Contracted Solicitor: 10430 - 500425 - 00000 144,564 159,046 133,519 165,871 149,076 141,670 2,692 144,362 5,638 0 144,362
Gen Govt - Legal Services: Contracted Services: 10430 - 500428 - 00000 21,404 57,574 9,674 0 0 0 0 0 0 0 0
Expense Total 165,968 216,620 143,193 165,871 149,076 141,670 2,692 144,362 5,638 0 144,362
Supported Entities
Expense City Supported Entities: Historic Preservation: 10620 - 500483 - 00000 0 0 0 0 0 0 5,500 5,500 0 0 5,500
City Supported Entities: Southern Maine Regional Plan: 10620 - 500484 - 00000 0 0 0 0 0 0 7,681 7,681 0 0 7,681
City Supported Entities: Eastern Trail Membership: 10620 - 500580 - 00000 5,000 5,000 5,000 5,000 5,000 5,000 0 5,000 0 0 5,000
City Supported Entities: York County Comm Action: 10620 - 500701 - 00000 0 0 4,000 4,000 4,000 4,000 0 4,000 0 0 4,000
City Supported Entities: Conservation Commission: 10620 - 500702 - 00000 5,200 3,293 2,225 0 625 5,000 0 5,000 0 0 5,000
City Supported Entities: Dyer Library: 10620 - 500703 - 00000 476,000 490,000 562,500 590,000 589,692 643,300 29,800 673,100 4,900 4,900 678,000
City Supported Entities: Saco Pathfinders: 10620 - 500704 - 00000 600 2,655 2,655 2,655 0 2,655 0 2,655 179 179 2,834
City Supported Entities: Maine Municipal Association: 10620 - 500705 - 00000 17,308 17,911 18,472 18,759 19,572 18,910 0 18,910 662 662 19,572
City Supported Entities: Tricity Transit District: 10620 - 500706 - 00000 123,000 107,000 125,000 125,000 140,000 140,000 0 140,000 (140,000) (140,000) 0
City Supported Entities: Saco Main Street: 10620 - 500707 - 00000 38,600 38,600 46,600 55,000 82,561 71,003 (71,003) 0 0 0 0
City Supported Entities: Economic Development Comm: 10620 - 500710 - 00000 2,715 9,000 10,000 9,420 0 13,900 (3,900) 10,000 (9,000) (9,000) 1,000
City Supported Entities: Saco River Corridor: 10620 - 500711 - 00000 10,000 10,000 10,000 10,000 10,000 10,000 0 10,000 0 0 10,000
City Supported Entities: Ta Tv Community Education Chan: 10620 - 500712 - 00000 12,500 7,500 7,500 7,500 17,500 12,501 0 12,501 0 0 12,501
City Supported Entities: Coastal Waters Commission: 10620 - 500713 - 00000 0 0 0 0 0 1,000 0 1,000 0 0 1,000
City Supported Entities: Veterans Council: 10620 - 500714 - 00000 1,000 1,000 1,000 1,000 0 1,000 0 1,000 0 0 1,000
City Supported Entities: S M A A - South Me Agency Agin: 10620 - 500716 - 00000 5,000 0 5,000 5,000 0 5,500 0 5,500 0 0 5,500
City Supported Entities: Age Friendly Saco: 10620 - 500717 - 00000 0 0 0 0 7,500 7,500 0 7,500 2,500 2,500 10,000
City Supported Entities: Seeds Of Hope: 10620 - 500718 - 00000 0 0 0 0 10,000 10,000 (5,000) 5,000 2,000 2,000 7,000
City Supported Entities: Greater Portland Council: 10620 - 500719 - 00000 0 0 0 0 0 0 0 0 32,000 0 0
City Supported Entities: Supported Entities: 10620 - 500700 - 00000 0 0 0 0 0 0 0 0 0 0 0
Section 5 – Other Budgeting Units 157
Other Budgeted Units Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget RAD APP
Approved Budget
City Supported Entities: Biddeford Saco Chamber: 10620 - 500709 - 00000 12,325 6,725 5,000 5,000 0 15,000 (10,000) 5,000 (5,000) (5,000) 0
City Supported Entities: South. Maine Finance Agency: 10620 - 500720 - 00000 0 0 0 0 0 0 0 0 9,000 9,000 9,000
City Supported Entities: American Red Cross Of Maine: 10620 - 500721 - 00000 0 0 0 0 0 0 0 0 500 500 500
City Supported Entities: Southern Me Veterans' Memorial: 10620 - 500722 - 00000 0 0 0 0 0 0 0 0 1,000 1,000 1,000
City Supported Entities: Caring Unlimited: 10620 - 500723 - 00000 0 0 0 0 0 0 0 0 5,545 5,545 5,545
City Supported Entities: Adoptive & Foster Families Me: 10620 - 500724 - 00000 0 0 0 0 0 0 0 0 1,500 1,500 1,500
Expense Total 709,248 698,684 804,952 838,334 886,450 966,269 (46,922) 919,347 (94,214) (126,214) 793,133
Transfers
Expense To Special Revenue Fund: Transfer To Special Revenue: 10680 - 500951 - 00000 1,059,520 1,167,942 893,824 1,428,956 42,931 0 0 0 0 0 0
To Special Revenue Fund: Transfer To Enterprise Fund: 10680 - 500954 - 00000 0 0 0 0 0 0 0 0 0 0 0
To Special Revenue Fund: Transfer To School Gen Ed: 10680 - 500955 - 00000 0 0 0 1,087,903 0 0 0 0 0 0 0
To Special Revenue Fund: Transfer To Downtown T.I.F: 10680 - 500961 - 00000 0 0 0 0 184,284 184,284 272,382 456,666 (1,145) (1,145) 455,521
To Special Revenue Fund: Transfer To T.I.F Funds: 10680 - 500962 - 00000 0 0 0 0 1,299,901 1,139,482 439,519 1,579,001 12,318 12,318 1,591,319
To Special Revenue Fund: Call Box Incentives: 10680 - 500112 - 00000 0 0 0 0 0 0 8,000 8,000 0 0 8,000
Expense Total 1,059,520 1,167,942 893,824 2,516,859 1,527,116 1,323,766 719,901 2,043,667 11,173 11,173 2,054,840
Revenue
From Special Revenue Fund: Transfer From Ambulance Fund: 10340 - 300951 - 00000 931,788 876,245 737,191 750,833 599,304 720,000 0 720,000 (52,377) (52,377) 667,623
From Special Revenue Fund: Transfer From Enterprise Fund: 10340 - 300954 - 00000 0 0 0 0 0 0 0 0 0 0 0
From Special Revenue Fund: Transfer From School Gen Ed: 10340 - 300955 - 00000 337,646 423,677 259,136 0 0 0 0 0 0 0 0
From Special Revenue Fund: Transfer From Bayview Fund: 10340 - 300957 - 00000 0 0 0 0 0 0 9,000 9,000 0 0 9,000
From Special Revenue Fund: Transfer From Camp Ellis: 10340 - 300958 - 00000 0 0 0 24,554 0 47,261 (38,861) 8,400 0 0 8,400
From Special Revenue Fund: Transfer From Economic Develop: 10340 - 300959 - 00000 0 0 0 219,166 0 270,000 (82,354) 187,646 (187,646) (187,646) 0
From Special Revenue Fund: Transfer From Downtown T.I.F.: 10340 - 300961 - 00000 0 0 0 0 0 184,000 (184,000) 0 0 0 0
From Special Revenue Fund: Transfer From T.I.F.: 10340 - 300962 - 00000 0 0 0 0 0 290,000 (290,000) 0 0 0 0
From Special Revenue Fund: Transfer From Fire Impact: 10340 - 300963 - 00000 0 0 0 0 18,750 25,000 (25,000) 0 0 0 0
From Special Revenue Fund: Single Transfers From Spec Rev: 10340 - 300964 - 00000 0 0 0 29,934 0 8,200 (8,200) 0 0 0 0
From Capital Projects Fund: Transfer For Capital Projects: 10341 - 300952 - 00000 55,000 61,098 52,758 0 275,133 0 0 0 0 0 0
Revenue Total 1,324,434 1,361,020 1,049,085 1,024,487 893,187 1,544,461 (619,415) 925,046 (240,023) (240,023) 685,023
Section 5 – Other Budgeting Units 158
Section 6 – Other Governmental Funds 159
Section 6 – Other Governmental Funds The City of Saco carries a number of funds on its balance sheet for the purpose of tracking financial resources dedicated for specific purposes. Each fund has a self-balancing set of accounts and is treated as independent from the General Fund. Appropriations from these funds are based on the specific rules or guidelines for each fund, detailed in the following pages, and are not subject to Council appropriation each year. Therefore, budgeted amounts should be considered rough estimates.
Each fund with anticipated expenses and revenues for the coming fiscal year is reported in a summary sheet that shows expenses, revenues, operating income, and fund balance. Operating income is calculated in this report as revenues minus expenses. Fund balance for 2018 is as of June 30, 2018, per the Certified Annual Financial Report. Depending on the fund, anticipated fund balance for FY 2019 may be based on actuals or budgeted. The selection is based on which calculation gives a better sense of where we believe we will be at the end of the fiscal year. FY 2019 and FY2020 fund balances are estimates and subject to change.
A comprehensive line-item detail on expenses and revenues for all funds is included at the end of this section.
Section 6 – Other Governmental Funds 160
2016 Energy Bond
Description of the Fund: Special Revenue fund created to store and track expenditures related to the 2016 Energy Bond approved by voters on November 3, 2015.
Revenue Sources: Bond issuance.
Allowable Use of Resources: The proceeds of the bonds and any notes shall be used to finance the costs of energy efficiency improvements to City and School facilities, including HVAC replacement with energy efficient system at the police department, HVAC replacements and upgrades at the Middle School and the Burns School, and energy LED lighting, with prioritized conversion to LE lighting at schools and
public spaces and facilities (the "project) and reasonably related costs, costs of issuance of the Bonds and any Notes, and capitalized interest prior to and during construction of the improvements.
Type
Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Recommended Budget
Expense Capital 0 15,344 21,375 128,915 0 50,000 0 50,000
Trans Exp 0 0 0 0 165,460 0 0 0
Expense Total 0 15,344 21,375 128,915 165,460 50,000 0 50,000
Revenue Bond Rev 0 457,900 0 0 0 0 0 0
Other Rev 0 0 0 0 0 0 0 0
Trans Rev 0 0 0 0 0 0 0 0
Revenue Total 0 457,900 0 0 0 0 0 0
Operating Income 0 442,556 (21,375) (128,915) (165,460) 0 (50,000)
Anticipated Fund Balance 299,710 134,250 84,250
Fund balance projection for FY2020 Budget is based on FY 2019 Curr rather than budget to better reflect activity YTD
Section 6 – Other Governmental Funds 161
2018 Bond for Public Works Building
Description of the Fund: Bond amount not exceed $7,250,000 for construction and equipping of a new public works facility on Industrial Park Road and to sell the existing public works facility on North Street and to expend such sale proceeds on such new public works facility. Approved by the voters November 7, 2017.
Revenue Sources: Bond Issuance.
Allowable Use of Resources: Build a new public works facility.
Type
Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget $ Change
Recommended Budget
Expense Capital 0 0 0 40,879 234,802 0 6,250,000 6,250,000
Trans Exp 0 0 0 0 0 0 0 0
Expense Total 0 0 0 40,879 234,802 0 6,250,000 6,250,000
Revenue Bond Rev 0 0 0 7,604,458 0 0 0 0
Trans Rev 0 0 0 0 0 0 0 0
Revenue Total 0 0 0 7,604,458 0 0 0 0
Operating Income 0 0 0 7,563,579 (234,802) (6,250,000) (6,250,000)
Anticipated Fund Balance 7,563,579 7,328,777 1,078,777
Section 6 – Other Governmental Funds 162
2018 Bond Rt 1 Development
Description of the Fund: Bond amount not to exceed $2,500,000 for Route One sewer extension and sidewalk, pedestrian and traffic signal improvements. Approved on November 7, 2017.
Revenue Sources: Bond issuance.
Allowable Use of Resources: Route One sewer extension and sidewalk, pedestrian and traffic signal improvements.
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Recommended Budget
Expense Capital 0 0 0 14,559 31,580 0 1,200,000 1,200,000
Trans Exp 0 0 0 0 0 0 0 0
Expense Total 0 0 0 14,559 31,580 0 1,200,000 1,200,000
Revenue Bond Rev 0 0 0 2,097,782 0 0 0 0
Trans Rev 0 0 0 0 0 0 0 0
Revenue Total 0 0 0 2,097,782 0 0 0 0
Operating Income 0 0 0 2,083,223 (31,580) (1,200,000) (1,200,000)
Anticipated Fund Balance 2,083,223 2,051,643 851,643
Fund balance projection for FY2020 Budget is based on FY 2019 Curr rather than budget to better reflect activity YTD
Section 6 – Other Governmental Funds 163
2018 Infrastructure Bond
Description of the Fund: Bond amount not to exceed $2,000,000 for City facilities, including the Ocean Park Road drainage system, the Police Station roof, the City Hall and Parks and Recreation facility HVAC systems, the Middle School baseball field, the Foss Road recreation site, Lincoln Street reconstruction and Camp Ellis erosion protection.
Revenue Sources: Bond Issuance.
Allowable Use of Resources: Ocean Park Road drainage system, the Police Station roof, the City Hall and Parks and Recreation facility HVAC systems, the Middle School baseball field, the Foss Road recreation site, Lincoln Street reconstruction and Camp Ellis erosion protection.
Type
Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Recommended Budget
Expense Capital 0 0 0 744,154 1,153,578 0 100,000 100,000
Trans Exp 0 0 0 0 0 0 0 0
Expense Total 0 0 0 744,154 1,153,578 0 100,000 100,000
Revenue Bond Rev 0 0 0 2,622,227 0 0 0 0
Trans Rev 0 0 0 0 0 0 0 0
Revenue Total 0 0 0 2,622,227 0 0 0 0
Operating Income 0 0 0 1,878,073 (1,153,578) (100,000) (100,000)
Anticipated Fund Balance 1,878,072 724,494 624,494
Fund balance projection for FY2020 Budget is based on FY 2019 Curr rather than budget to better reflect activity YTD
Section 6 – Other Governmental Funds 164
34 Spring Hill Road TIF
Description of the Fund: Tax Increment Financing (TIF) approved by the State of Maine to benefit the Icon/Franklin Fuels TIF District. On February 19, 2019, Saco City Council approved a modification and extension of the TIF and renamed it 34 Spring Hill Road Omnibus Municipal Development and Tax Increment Financing District.
Revenue Sources: Tax revenue generated from the TIF District. Under the current and pending versions of this TIF, 45% of the revenue returns to the owner.
Allowable Use of Resources: Per the amended development project list applicable use of funds include general economic development, sidewalk and parking improvements, biking and pedestrian connections and improvements, public transportation amenities, underground utilities, streetscape and road improvements, drainage and sewer improvements, energy generation and transmission,
broadband costs, GIS Mapping, future CEAs, training, capital costs for public safety, environmental improvements, and other related miscellaneous expenses per the development agreement.
Type
Category FY 2015 Actual FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget
FY 2019 Budget Updated
$ Change
Approved Budget
Expense Other 10,232 10,562 10,672 16,422 16,616 16,602 46,602 506 47,108
Trans Exp 0 0 0 0 0 0 0 0 0
Expense Total 10,232 10,562 10,672 16,422 16,616 16,602 46,602 506 47,108
0
Revenue Other Rev 0 51 190 806 1,319 190 0 800 800
Trans Rev 22,739 32,168 23,716 36,493 36,894 36,894 36,894 1,123 38,017
Revenue Total 22,739 32,219 23,906 37,299 38,213 37,084 36,894 1,923 38,817
Operating Income 12,507 21,657 13,234 20,877 21,597 (9,708) (8,291)
Anticipated Fund Balance 68,273 89,870 58,565 50,274
As part of due diligence for this budget process, the Planning & Economic Development Director reviewed standing obligations on TIF funds for FY 2019. That analysis is used here to calculate anticipated fund balance.
Section 6 – Other Governmental Funds 165
77 Industrial Park Road TIF
Description of the Fund: The District was created in 1997 in order to assist First Light Technology (property now owned by Yale Cordage) with financing the costs of a proposed manufacturing and research facility, as well as to assist the City in financing certain Public Improvements related to the development of a new industrial park and improvements to the existing industrial park. On February 19, 2019 Council
acted to extend the First Light Development District (TIF) and rename it to the property address 77 Industrial Park Road.
Revenue Sources: The extension increased captured value to 100%, rather than 60%. No CEA payments to developers are currently being made out of this TIF and funds are designated towards the amended development program.
Allowable Use of Resources: Per the amended development project list applicable use of funds include general economic development, sidewalk and parking improvements, biking and pedestrian connections and improvements, public transportation amenities, underground utilities, streetscape and road improvements, drainage and sewer improvements, energy generation and transmission, broadband costs, GIS
Mapping, future CEAs, training, capital costs for public safety, environmental improvements, and other related miscellaneous expenses per the development agreement.
Type
Category FY 2015 Actual FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget
FY 2019 Budget Updated $ Change
Approved Budget
Expense Other 0 0 0 60,000 11 0 0 100,000 100,000
Trans Exp 0 37,186 0 0 0 54,137 0 0 0
Expense Total 0 37,186 0 60,000 11 54,137 0 100,000 100,000
0
Revenue Other Rev 60 114 330 1,262 1,097 0 0 1,200 1,200
Trans Rev 27,511 28,398 28,693 28,634 29,011 0 29,011 20,812 49,823
Revenue Total 27,571 28,512 29,023 29,896 30,108 0 29,011 22,012 51,023
Operating Income 27,571 (8,674) 29,023 (30,104) 30,097 29,011 (48,977)
Anticipated Fund Balance 55,399 85,496 84,410 35,433
As part of due diligence for this budget process, the Planning & Economic Development Director reviewed standing obligations on TIF funds for FY 2019. That analysis is used here to calculate anticipated fund balance.
Section 6 – Other Governmental Funds 166
Ambulance Fund
Description of the Fund: Ordinance: 60-5 Ambulance Fund. Effective January 1, 1994, an Ambulance Fund shall be established to perpetuate the purchase of City ambulances and to provide adequate funds for the continued service, operations, staffing, training, capital equipment and contractual services, as well as the ongoing maintenance of ambulance equipment and vehicles.
Revenue Sources: Ordinance: 60-2 Fee schedule. Fees shall be determined by Council after a public hearing, except for ambulance fees which will be adjusted annually according to the Medicare New England Fee Schedule, specifically, Maine locality 03, York and Cumberland Counties.
Allowable Use of Resources: Ordinance: 60-5 Ambulance Fund. As ambulances are purchased, any additional funds in that account shall remain for the purchase or replacement of equipment necessary for the operation of the municipal ambulance or the municipal ambulance service as determined from time to time by the City Council.
Type
Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change Directive Budget RAD APP
Approved Budget
Expense Capital 0 55,183 20,912 28,828 41,769 56,860 (3) 56,857 0 0 56,857
Maint/Part 0 0 0 0 0 0 0 0 0 0 0
Other 23,796 25,618 32,166 11,966 16,353 32,170 (3,290) 28,880 0 0 28,880
Trans Exp 650,000 702,645 728,191 750,833 598,554 720,000 0 720,000 (52,377) (52,377) 667,623
Expense Total 673,796 783,446 781,269 791,627 656,676 809,030 (3,293) 805,737 (52,377) (52,377) 753,360
Revenue Local Rev 757,759 585,243 758,152 868,301 583,863 834,830 (74,830) 760,000 0 0 760,000
Other Rev 178 580 1,171 3,571 3,890 1,170 (1,170) 0 0 0 0
Trans Rev 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 757,937 585,823 759,323 871,872 587,753 836,000 (76,000) 760,000 0 0 760,000
Operating Income 84,141 (197,623) (21,946) 80,245 (68,923) 26,970 (72,707) (45,737) 52,377 52,377 6,640
Anticipated Fund Balance 411,848 342,925 438,818 393,081 445,458
Section 6 – Other Governmental Funds 167
Bayview Fund
Description of the Fund: Part of the agreement for putting parking meters on the Bayview parking lots was that, after the Camp Ellis fund had been paid back for the up front cost, the revenue would be put into a separate fund to pay for Bayview Beach needs.
Revenue Sources: Parking revenue from the two lots at the corner of Bayview Road and Route 9.
Allowable Use of Resources: Expenses related to maintaining the Bayview parking lots and beach area, including lifeguards, equipment, paving, etc.
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Recommended Budget
Expense Other 0 0 0 111 1,545 0 25,000 25,000
Trans Exp 0 0 0 0 0 0 9,000 9,000
Expense Total 0 0 0 111 1,545 0 34,000 34,000
Revenue Bay View F 0 0 0 9,059 31,286 0 35,000 35,000
Other Rev 0 0 0 49 666 0 800 800
Trans Rev 0 0 0 0 0 0 0 0
Revenue Total 0 0 0 9,108 31,952 0 35,800 35,800
Operating Income 0 0 0 8,997 30,407 1,800 1,800
Anticipated Fund Balance 8,997 39,404 41,204
Fund balance projection for FY2020 Budget is based on FY 2019 Curr rather than budget to better reflect activity YTD
Section 6 – Other Governmental Funds 168
Call Firefighters Retirement
Description of the Fund: In 2005, City Council established a reserve with an annual appropriation of $8000 to fund a retirement account for call firefighters that would pay an annual benefit of $1000 per firefighter. The funds on the account were migrated into a high interest CD account to better preserve the balance over time and migrated into a special revenue fund on the City's books for improved tracking
Revenue Sources: Interest from a dedicated high interest CD account and annual transfer of $8000 from the City General Fund.
Allowable Use of Resources: $1000 benefit paid annually to qualifying retired call firefighters.
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Recommended Budget
Expense Benefits 0 0 0 10,750 10,110 0 10,750 10,750
Other 0 0 0 0 0 0 0 0
Trans Exp 0 0 0 0 0 0 0 0
Expense Total 0 0 0 10,750 10,110 0 10,750 10,750
Revenue Local Rev 0 0 0 0 0 0 0 0
Other Rev 0 0 0 179 0 0 1,750 1,750
Trans Rev 0 0 0 79,434 16,407 0 8,000 8,000
Revenue Total 0 0 0 79,613 16,407 0 9,750 9,750
Operating Income 0 0 0 68,863 6,297 (1,000) (1,000)
Anticipated Fund Balance 68,863 75,160 74,160
Fund balance projection for FY2020 Budget is based on FY 2019 Curr rather than budget to better reflect activity YTD
Section 6 – Other Governmental Funds 169
Camp Ellis Fund
Description of the Fund: Ordinance: 118-25 Camp Ellis Pier and Parking Lot Fund.
A. Purpose. The City of Saco operates and maintains a parking and docking facility at Camp Ellis for the benefit of the general public. The purpose of this section is to create a special revenue fund into which all the proceeds derived from the pier and parking lot shall be deposited. A transfer of funds to this account shall be budgeted each year by the City, in whatever amount is suitable for the maintenance and expansion
of public facilities at the Camp Ellis pier, parking lot, and other marine related uses as deemed necessary by the Coastal Waters Commission.
Revenue Sources: Ordinance: 118-25 Camp Ellis Pier and Parking Lot Fund. B. All revenues derived from the pier and parking lot, including but not limited to fees for parking cars and fees for mooring and docking, shall be deposited into this account.
Allowable Use of Resources: Ordinance: 118-25 Camp Ellis Pier and Parking Lot Fund. C. Use of revenues. Funds in the Camp Ellis Pier and Parking Lot account shall be used for the expansion and maintenance of the Camp Ellis parking lot, pier, floats, City-owned moorings, waterways and other
marine-related uses, as recommended by the Saco Coastal Waters Commission and approved by the Director of DPW or the Saco City Council.
Type
Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget $ Change
Approved Budget
Expense Base Pay 14,573 16,502 19,593 12,438 5,130 19,590 (1,245) 18,345
Benefits 0 0 1,922 1,086 120 1,930 (1,930) 0
Contracts 37,882 12,499 3,109 6,655 86,188 3,110 (480) 2,630
Equipment 23,900 3,670 1,760 435 658 1,760 (310) 1,450
Insurance 0 0 0 0 0 0 0 0
Maint/Part 46,133 37,907 22,803 27,961 13,801 22,800 (4,500) 18,300
Other 1,409 2,399 1,663 8,509 5,231 1,660 4,440 6,100
Supplies 1,348 3,424 1,832 1,525 1,465 1,830 (5) 1,825
Trans Exp 1,000 1,000 9,000 24,554 2,482 47,261 (38,861) 8,400
Trav/Train 200 975 1,075 900 950 1,080 (80) 1,000
Utilities 4,981 4,478 4,252 2,176 2,243 4,250 (890) 3,360
Vehicles 0 0 0 0 18,975 0 0 0
Expense Total 131,426 82,854 67,009 86,239 137,243 105,271 (43,861) 61,410
Revenue Local Rev 78,645 163,368 122,876 115,566 56,334 147,180 (37,180) 110,000
Other Rev 0 0 69 1,881 4,046 70 (70) 0
Trans Rev 0 0 0 0 0 0 0 0
Revenue Total 78,645 163,368 122,945 117,447 60,380 147,250 (37,250) 110,000
Operating Income (52,781) 80,514 55,936 31,208 (76,863) 6,611 48,590
Anticipated Fund Balance 217,886 141,023 189,613
Fund balance projection for FY2020 Budget is based on FY 2019 Curr rather than budget to better reflect activity YTD
Section 6 – Other Governmental Funds 170
CDBG Fund
Description of the Fund: This fund was established to ensure tracking on CDBG Grants. All expenditures are refunded in full by the grant administrator.
Revenue Sources: Revenue is distributed by CDBG administrators at the state and federal level for specific community development projects.
Allowable Use of Resources: Approved community development projects. For FY2019, the City of Saco has distributed funds to the Shalom House. For FY 2020, the City of Saco was approved funding to support professional services through Port Resources and a business assistance grant for Ready Seafood.
Type
Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Recommended Budget
Expense Other 0 0 0 17,315 23,187 0 260,330 260,330
Trans Exp 0 0 0 0 0 0 0 0
Expense Total 0 0 0 17,315 23,187 0 260,330 260,330
Revenue Other Rev 0 0 0 0 0 0 0 0
State Rev 0 0 0 12,097 25,951 0 271,330 271,330
Trans Rev 0 0 0 0 0 0 0 0
Revenue Total 0 0 0 12,097 25,951 0 271,330 271,330
Operating Income 0 0 0 (5,218) 2,764 11,000 11,000
Anticipated Fund Balance (5,219) (2,455) 8,545
Fund balance projection for FY2020 Budget is based on FY 2019 Curr rather than budget to better reflect activity YTD
Section 6 – Other Governmental Funds 171
CE Erosion Mitigation (S111)
Description of the Fund: Provide resources to further analyze and price out options from the 2006 Wood Hole Group report and further review the federal law language that would need to be changed to provide the best possible outcome for Saco in negotiating with the Army Corps of Engineers to find a solution to Saco Bay erosion due to the Camp Ellis jetty.
Revenue Sources: $25,000 appropriated by City Council.
Allowable Use of Resources: Advocacy with state and federal legislatures to find a workable, affordable solution to Saco Bay erosion.
Type
Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Recommended Budget
Expense Other 0 0 0 0 1,500 0 8,000 8,000
Trans Exp 0 0 0 0 0 0 0 0
Expense Total 0 0 0 0 1,500 0 8,000 8,000
Revenue Local Rev 0 0 0 0 0 0 0 0
Trans Rev 0 0 0 0 25,000 0 0 0
Revenue Total 0 0 0 0 25,000 0 0 0
Operating Income 0 0 0 0 23,500 (8,000) (8,000)
Anticipated Fund Balance 0 23,500 15,500
Fund balance projection for FY2020 Budget is based on FY 2019 Curr rather than budget to better reflect activity YTD
Section 6 – Other Governmental Funds 172
City Trust Fund
Description of the Fund: The several trust funds known as the "Sweetser Provident Fund," "Sweetser Baxter Sabbath School Fund," "Sweetser School Fund," "Sweetser School Library Fund," "Sweetser Missionary Fund" and "Sweetser Park Fund" and all trust funds for the benefit of Wardwell Home, now held by the City of Saco as trustee, together with all legacies, devises and gifts of funds or property which the
City of Saco may hereafter receive into its custody as trustee, are hereby placed in the care, custody and administration of the citizens of the City, who shall constitute a Board of Trustees for the care and administration of these funds and other property and the income thereof.
Revenue Sources: All legacies, devises and gifts of funds or property which the City of Saco may hereafter receive into its custody as trustee, excepting such legacies, devises or gifts of funds or property which the City may receive for the benefit of the Lucia Kimball Deering Hospital Fund.
Allowable Use of Resources: Qualified expenses as determined by the Board of Trustees.
Type
Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget $ Change
Recommended Budget
Expense Other 51,281 27,918 19,491 53,970 0 19,500 34,470 53,970
Trans Exp 0 0 0 0 0 0 0 0
Expense Total 51,281 27,918 19,491 53,970 0 19,500 34,470 53,970
Revenue Local Rev 0 31,372 28,706 14,333 0 28,710 (14,377) 14,333
Other Rev 25,551 25,534 26,763 26,723 0 26,760 (37) 26,723
Trans Rev 0 0 0 0 0 0 0 0
Revenue Total 25,551 56,906 55,469 41,056 0 55,470 (14,414) 41,056
Operating Income (25,730) 28,988 35,978 (12,914) 0 35,970 (48,884) (12,914)
Anticipated Fund Balance 702,057 702,057 738,027 725,113
Section 6 – Other Governmental Funds 173
Downtown Development District TIF
Description of the Fund: The District was created in 2018 to capture valuation increases in Saco's downtown and reinvest that growth back into economic development initiatives as detailed in the development agreement.
Revenue Sources: Captured valuation increases for the downtown development district.
Allowable Use of Resources: General economic development, sidewalk and parking improvements, biking and pedestrian connections and improvements, public transportation amenities, underground utilities, streetscape and road improvements, drainage and sewer improvements, energy generation and transmission, broadband costs, GIS Mapping, future CEAs, training, capital costs for public
safety, environmental improvements, and other downtown-related miscellaneous expenses per the development agreement.
Type
Category FY 2015 Actual FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget
FY 2019 Budget Updated $ Change
Approved Budget
Expense Other 0 0 0 204,333 0 0 212,000 171,000 383,000
Trans Exp 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 204,333 0 0 212,000 171,000 383,000
0
Revenue Local Rev 0 0 0 0 0 0 0 0 0
Other Rev 0 0 0 0 1,325 0 0 975 975
Trans Rev 0 0 0 184,284 184,284 0 184,284 272,382 456,666
Revenue Total 0 0 0 184,284 185,609 0 184,284 273,357 457,641
Operating Income 0 0 0 (20,049) 185,609 (27,716) 74,641
Anticipated Fund Balance (20,049) 165,560 (47,765) 26,876
As part of due diligence for this budget process, the Planning & Economic Development Director reviewed standing obligations on TIF funds for FY 2019. That analysis is used here to calculate anticipated fund balance.
Section 6 – Other Governmental Funds 174
Economic Development
Description of the Fund: There is established a nonlapsing fund, known as the "Economic Development Fund," which shall be used to provide for industrial development, expansion and growth within the City of Saco, as specified in Subsection E(4).
Revenue Sources: Unless contrary to the terms of the loan or grant, all income received by the City through the repayment of public loan or grant funds identified in Subsection E(3) shall be deposited to the Economic Development Fund. All income received through the sale, lease or option of property at the Saco Industrial Park shall be deposited to the Economic Development Fund.
Allowable Use of Resources: The City Council may make allocations from the Economic Development Fund only to accomplish the following purposes: (a) To further develop and expand the existing Industrial Park. (b) To develop new industrial parks within the City of Saco. (c) To develop new office parks or distribution parks. (d) To accept fiscal transfers into the Fund from the City's various Development (TIF) District Funds. (e) To allow fiscal transfers from the Fund to the City's General Fund and third parties related to the operations of the City's Economic Development Department, Economic Development Commission, and such other municipal expenses as may be allowed under the terms of the development plans of the City's various development districts. (f) To allow fiscal
transfers from the Fund to the City's General Fund to fund any local match for grants or participatory funding for economic development projects. (g) To allow fiscal transfers from the Fund to the City's General Fund to fund any approved annual or other funding to the following: [1] Saco Main Street, Inc. [2] Southern Maine Planning and
Development Corporation. [3] The Biddeford Saco Area Economic Development Corporation. [4] The Biddeford Saco Area Chamber of Commerce and Industry. [5] Other organizations as the City Council may designate from time to time that assist in the City's economic development efforts.
(h) To allow fiscal transfers from the Fund for the purposes of making economic development grants as approved under the City's Development Districts and Tax Increment Financing Guidelines
Category FY 2015 Actual FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget
FY 2019 Budget Updated
$ Change
Approved Budget
Expense Capital 1,296 4,316 0 0 336,433 0 0
Other 72,160 3,144 36,578 6,697 13,169 36,580 13,169 236,831 250,000
Trans Exp 0 134,000 0 219,166 0 270,000 586,569 (586,569) 0
Expense Total 73,456 141,460 36,578 225,863 349,602 306,580 599,738 (349,738) 250,000
Revenue Local Rev 0 0 0 568,130 622,434 0 832,059 (832,059) 0
Other Rev 138 103 52 4,250 17,529 50 13,407 (3,407) 10,000
Trans Rev 0 37,186 269,407 0 0 79,640 0 0 0
Revenue Total 138 37,289 269,459 572,380 639,963 79,690 845,466 (835,466) 10,000
Operating Income (73,318) (104,171) 232,881 346,517 290,361 245,728 (240,000)
Anticipated Fund Balance 579,396 869,757 825,124 585,124
As part of due diligence for this budget process, the Planning & Economic Development director reviewed standing obligations on the Economic Development Fund for FY 2019. That analysis is used here to calculate anticipated fund balance. EDC forwarded a recommendation to eliminate use of Economic Development funds for operations and personnel costs in FY2020. Council approved this recommendation.
Section 6 – Other Governmental Funds 175
Fire Impact Fees
Description of the Fund: 1601-4 Impact fees collected under the provisions of this article shall be used only to pay for the capital cost of the equipment and facilities specifically associated with the Fire Department/Emergency Medical Services (FD/EMS).
Revenue Sources: Impact fees collected from new construction
Allowable Use of Resources: Impact fees collected under the provisions of this article shall be used only to pay for the capital cost of the equipment and facilities specifically associated with the Fire Department/Emergency Medical Services (FD/EMS) Impact Fee as identified below. 1. vehicles utilized by public safety personnel for FD/EMS purposes, 2. equipment utilized by public safety personnel for
FD/EMS purposes, 3. construction of capital improvements, including the expansion or replacement of existing infrastructure facilities, 4. acquisition of land, 5. engineering, surveying and environmental assessment services directly related to the design, construction and oversight of the construction of the improvement, 6. the actual construction of the improvement including, without limitation, demolition costs,
clearing and grading of the land, and necessary capital equipment, 7. mitigation costs, 8. legal and administrative costs associated with construction of the improvement including any borrowing necessary to finance the project, 9. debt service costs including interest if the City borrows for the construction of the improvement.
Type
Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget $ Change
Recommended Budget
Expense Capital 0 0 0 0 0 0 0 0
Other 0 0 0 0 16 0 75,000 75,000
Trans Exp 0 0 0 0 18,750 25,000 (25,000) 0
Expense Total 0 0 0 0 18,766 25,000 50,000 75,000
Revenue Local Rev 0 10,188 23,375 46,125 21,875 23,380 1,620 25,000
Other Rev 0 0 17 561 1,566 20 (20) 0
Trans Rev 0 0 0 0 0 0 0 0
Revenue Total 0 10,188 23,392 46,686 23,441 23,400 1,600 25,000
Operating Income 0 10,188 23,392 46,686 4,675 (1,600) (48,400) (50,000)
Anticipated Fund Balance 80,266 84,941 78,666 28,666
Section 6 – Other Governmental Funds 176
GA Assistance Donations
Description of the Fund: Funds received and used for a specific General Assistance purpose
Revenue Sources: Donations received by outside sources for General Assistance to use for non-state funded items or needs.
Allowable Use of Resources: Each donation has been requested to be used for a specific purpose.
Type
Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget $ Change
Recommended Budget
Expense Other 0 0 0 300 1 0 0 0
Trans Exp 0 0 0 0 0 0 0 0
Expense Total 0 0 0 300 1 0 0 0
Revenue Local Rev 0 750 800 1,050 1,250 800 (50) 750
Other Rev 0 0 0 15 61 0 75 75
Trans Rev 0 0 0 0 0 0 0 0
Revenue Total 0 750 800 1,065 1,311 800 25 825
Operating Income 0 750 800 765 1,310 25 825
Anticipated Fund Balance 2,785 4,095 4,920
Fund balance projection for FY2020 Budget is based on FY 2019 Curr rather than budget to better reflect activity YTD
Section 6 – Other Governmental Funds 177
General Dynamics TIF 2020
Description of the Fund: Tax Increment Financing (TIF) approved by the State of Maine to benefit the General Dynamics TIF District
Revenue Sources: Tax revenue received from the TIF District
Allowable Use of Resources: 100% of the taxes on this district are given back to the business until the total reaches $100,000 or it reaches its six-year expiration date, whichever occurs first.
Type
Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Recommended Budget
Expense Other 6,640 13,706 13,848 13,568 13,161 13,850 (288) 13,562
Trans Exp 0 0 0 0 0 0 0 0
Expense Total 6,640 13,706 13,848 13,568 13,161 13,850 (288) 13,562
Revenue Local Rev 0 0 0 0 0 0 0 0
Other Rev 0 0 0 0 0 0 0 0
Trans Rev 6,640 13,706 13,848 13,568 13,161 13,850 (288) 13,562
Revenue Total 6,640 13,706 13,848 13,568 13,161 13,850 (288) 13,562
Operating Income 0 0 0 0 0 0 0 0
Anticipated Fund Balance 0 0 0 0
Section 6 – Other Governmental Funds 178
Historic Preservation
Description of the Fund: Grant money received for historic preservation
Revenue Sources: Grant revenue received
Allowable Use of Resources: Expenses approved by the grant
Type
Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget $ Change
Recommended Budget
Expense Other 7,031 6,231 9,413 (200) 0 6,200 (6,200) 0
Trans Exp 0 0 0 0 0 0 0 0
Expense Total 7,031 6,231 9,413 (200) 0 6,200 (6,200) 0
Revenue Local Rev 0 6,783 6,310 0 5,331 6,200 (6,200) 0
Other Rev 0 0 0 11 89 0 75 75
Trans Rev 0 0 0 0 0 0 0 0
Revenue Total 0 6,783 6,310 11 5,420 6,200 (6,125) 75
Operating Income (7,031) 552 (3,103) 211 5,420 75 75
Anticipated Fund Balance 2,030 7,450 7,525
Fund balance projection for FY2020 Budget is based on FY 2019 Curr rather than budget to better reflect activity YTD
Section 6 – Other Governmental Funds 179
Industrial Park Road TIF
Description of the Fund: Widen roads, install and upgrade traffic signals on North Street between the Fire Station and the Public Works Facility and along industrial park road. On February 19, 2019 Council acted to extend the Industrial Park Road TIF district and to expand the scope of applicable development projects.
Revenue Sources: Tax revenue received from the Industrial Park TIF District. No credit enhancement agreements are active on this TIF.
Allowable Use of Resources: Per the amended development project list applicable use of funds include general economic development, sidewalk and parking improvements, biking and pedestrian connections and improvements, public transportation amenities, underground utilities, streetscape and road improvements, drainage and sewer improvements, energy generation and transmission, broadband costs, GIS
Mapping, future CEAs, training, capital costs for public safety, environmental improvements, and other related miscellaneous expenses per the development agreement.
Type
Category FY 2015 Actual FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget
FY 2019 Budget Updated $ Change
Approved Budget
Expense Capital 0 0 0 0 0 0 0 0 0
Other 0 0 0 65,225 48,858 0 48,136 791,864 840,000
Trans Exp 0 0 0 0 0 30,000 0 0 0
Expense Total 0 0 0 65,225 48,858 30,000 48,136 791,864 840,000
Revenue Other Rev 356 933 2,305 9,129 17,375 0 0 15,000 15,000
Trans Rev 167,310 172,701 176,854 185,912 190,569 183,369 190,569 10,065 200,634
Revenue Total 167,666 173,634 179,159 195,041 207,944 183,369 190,569 25,065 215,634
Operating Income 167,666 173,634 179,159 129,816 159,086 142,433 (624,366)
Anticipated Fund Balance 913,896 1,072,982 1,056,329 431,963
As part of due diligence for this budget process, the Planning & Economic Development Director reviewed standing obligations on TIF funds for FY 2019. That analysis is used here to calculate anticipated fund balance.
Section 6 – Other Governmental Funds 180
Landfill Fund
Description of the Fund: Superfund landfill site.
Revenue Sources: Funding provided by the Federal Government.
Allowable Use of Resources: Continued monitoring and maintenance.
Type
Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget $ Change
Recommended Budget
Expense Capital 136,085 104,189 71,876 83,936 60,594 71,880 3,120 75,000
Trans Exp 0 0 7,142 0 0 7,140 (7,140) 0
Expense Total 136,085 104,189 79,018 83,936 60,594 79,020 (4,020) 75,000
Revenue Other Rev 68 506 1,872 5,056 0 1,870 630 2,500
Trans Rev 0 0 0 0 0 0 0 0
Revenue Total 68 506 1,872 5,056 0 1,870 630 2,500
Operating Income (136,017) (103,683) (77,146) (78,880) (60,594) (77,150) 4,650 (72,500)
Anticipated Fund Balance 264,553 203,959 187,403 114,903
Section 6 – Other Governmental Funds 181
Lucia Kimball Deering Health Trust
Description of the Fund: Ordinance: 15-10 Board of Trustees. The City of Saco, by special election held on the second Monday of September 1917, as authorized by Chapter 95 of the Private and Special Laws of the State of Maine of the year 1917, having voted to accept the legacies and bequests of Lucia Kimball Deering as provided in the last will and testament of said Lucia Kimball Deering, dated November 19,
1915, said legacies and bequests, devises and gifts, which the City of Saco, Maine, is or may be authorized to accept, under the provisions of said Chapter 95 of the Private and Special Laws of the State of Maine of the year 1917, are hereby placed in the care, custody and under the administration of seven citizens of the City of Saco, who shall constitute a Board of Trustees for the care, custody and administration of these funds and the income thereof and to be designated as the "Board of Trustees for the care, custody and administration of the legacies and bequests provided for under the terms of the will of Lucia Kimball Deering"
and all other legacies, bequests, devises or gifts to the said City of Saco for hospital purposes.
Revenue Sources: Ordinance: 15-17 Investments. The Board shall invest all funds in its custody and the income thereof only in such securities as the savings banks of Maine are authorized to invest in, and is authorized to receive into its custody and hold such securities and other property as the representatives of any other estate or any donor may hereafter deliver to said City of Saco for hospital purposes and to
reinvest such parts of the same as the Board shall deem wise in like manner.
Allowable Use of Resources: Ordinance: 15-16 Records. The Board shall keep a true and perfect record of its proceedings, including its financial statements and operations, which at all times shall be open to the inspection of the Committee on Finance of the City Council.
Type
Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget $ Change
Recommended Budget
Expense Other 29,970 45,721 45,394 37,467 0 42,700 0 42,700
Expense Total 29,970 45,721 45,394 37,467 0 42,700 0 42,700
Revenue Other Rev 3,057 2,862 122,511 3,502 0 3,400 0 3,400
Trans Rev 0 0 0 0 0 0 0 0
Revenue Total 3,057 2,862 122,511 3,502 0 3,400 0 3,400
Operating Income (26,913) (42,859) 77,117 (33,965) 0 (39,300) 0 (39,300)
Anticipated Fund Balance 1,169,305 1,169,305 1,130,005 1,090,705
Section 6 – Other Governmental Funds 182
Millbrook Omnibus TIF
Description of the Fund: Tax Increment Financing (TIF) approved by the State of Maine to benefit the Millbrook (ME Molecular) TIF District. On February 19, 2019 Council acted to rename the TIF to "Mill Brook Omnibus Municipal Development TIF" and to expand the scope of applicable development projects.
Revenue Sources: Tax revenue received from the TIF District. In addition to the existing Maine Molecular CEA, Nickel Precision group is expected to receive tax credit, starting in FY2020 at 60%.
Allowable Use of Resources: Per the amended development project list applicable use of funds include general economic development, sidewalk and parking improvements, biking and pedestrian connections and improvements, public transportation amenities, underground utilities, streetscape and road improvements, drainage and sewer improvements, energy generation and transmission, broadband costs, GIS
Mapping, future CEAs, training, capital costs for public safety, environmental improvements, and other related miscellaneous expenses per the development agreement.
Type
Category FY 2015 Actual FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget
FY 2019 Budget Updated $ Change
Approved Budget
Expense Other 0 0 46,288 52,143 136,192 50,926 80,255 (3,114) 77,141
Trans Exp 0 0 0 0 0 0 0 0 0
Expense Total 0 0 46,288 52,143 136,192 50,926 80,255 (3,114) 77,141
0
Revenue Local Rev 0 0 0 0 0 0 0 0 0
Other Rev 0 0 69 1,079 733 70 0 1,200 1,200
Trans Rev 0 0 57,860 65,179 89,830 63,657 89,830 57,363 147,193
Revenue Total 0 0 57,929 66,258 90,563 63,727 89,830 58,563 148,393
Operating Income 0 0 11,641 14,115 (45,629) 9,575 71,252
Anticipated Fund Balance 25,755 (19,874) 35,330 106,582
As part of due diligence for this budget process, the Planning & Economic Development Director reviewed standing obligations on TIF funds for FY 2019. That analysis is used here to calculate anticipated fund balance.
Section 6 – Other Governmental Funds 183
Open Space Impact Fees
Description of the Fund: § 230-1602: The need for community recreation facilities and open space is a function of the size of the community's population. As the community grows, it needs more natural areas and open spaces. The City's adopted Comprehensive Plan identifies the need to expand the supply of open space to serve a growing population. This fund is established to rack revenues and expenses directly related
to Open Space Impact fees.
Revenue Sources: Funds received during the building permit phase for Open Space Impact.
Allowable Use of Resources: The acquisition of land or conservation easements for use as substantially undeveloped open space and the related development of these parcels to facilitate their role and use as open space.
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget $ Change
Recommended Budget
Expense Other 0 0 0 6,275 84 0 0 0
Trans Exp 0 0 0 0 0 0 0 0
Expense Total 0 0 0 6,275 84 0 0 0
Revenue Local Rev 0 0 29,838 48,946 27,050 29,840 160 30,000
Other Rev 0 0 344 4,707 7,990 340 4,660 5,000
Trans Rev 0 0 333,869 0 0 0 0 0
Revenue Total 0 0 364,051 53,653 35,040 30,180 4,820 35,000
Operating Income 0 0 364,051 47,378 34,956 4,820 35,000
Anticipated Fund Balance 411,429 446,385 481,385
Fund balance projection for FY2020 Budget is based on FY 2019 Curr rather than budget to better reflect activity YTD
Section 6 – Other Governmental Funds 184
Park North Route 1 TIF
Description of the Fund: This district was created in 2014 help finance infrastructure costs related to the Park North development project. On February 19, 2019 Council acted to emmend the list of qualified development projects.
Revenue Sources: Tax revenue received from the District. 70% of the revenue is paid back to the developer to cover the cost of the sewer extension, and street and traffic light improvements.
Allowable Use of Resources: Per the amended development project list applicable use of funds include general economic development, sidewalk and parking improvements, biking and pedestrian connections and improvements, public transportation amenities, underground utilities, streetscape and road improvements, drainage and sewer improvements, energy generation and transmission,
broadband costs, GIS Mapping, future CEAs, training, capital costs for public safety, environmental improvements, and other related miscellaneous expenses per the development agreement.
Type
Category FY 2015 Actual FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget
FY 2019 Budget Updated
$ Change
Approved Budget
Expense Other 125,193 170,345 200,000 241,153 30 255,233 276,433 270,933 547,366
Trans Exp 0 0 0 0 0 0 0 0 0
Expense Total 125,193 170,345 200,000 241,153 30 255,233 276,433 270,933 547,366
0
Revenue Other Rev 0 0 52 1,161 3,547 0 0 1,600 1,600
Trans Rev 125,193 170,345 241,270 344,505 394,904 364,619 394,904 11,945 406,849
Revenue Total 125,193 170,345 241,322 345,666 398,451 364,619 394,904 13,545 408,449
Operating Income 0 0 41,322 104,513 398,421 118,471 (138,917)
Anticipated Fund Balance 145,068 543,489 263,539 124,622
As part of due diligence for this budget process, the Planning & Economic Development Director reviewed standing obligations on TIF funds for FY 2019. That analysis is used here to calculate anticipated fund balance.
Section 6 – Other Governmental Funds 185
Recreation Impact Fees
Description of the Fund: § 230-1602: The need for community recreation facilities and open space is a function of the size of the community's population. As the community grows, it needs more recreation land, fields, playgrounds, etc. The City's adopted Comprehensive Plan identifies the need to expand the supply of recreational facilities to serve a growing population.
Revenue Sources: Funds received during the building permit phase for Recreation Impact.
Allowable Use of Resources: (a) The development of the City's former landfill on Foss Road into a multipurpose community recreational complex; (b) The development of a skating area at Pepperell Park or another location; (c) The construction of a baseball field at the Middle School Recreational Area; (d) The construction of pedestrian and bicycle trails, including the City's share of the cost of the development of the
Eastern Trail; (e) The acquisition of land for the future development of community recreation facilities; and/or (f) The development of other community recreational facilities that expand the City's supply of recreational areas or facilities.
Type
Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget $ Change
Recommended Budget
Expense Other 0 0 0 0 0 0 0 0
Trans Exp 0 0 333,869 0 0 0 0 0
Expense Total 0 0 333,869 0 0 0 0 0
Revenue Local Rev 76,735 162,306 88,995 123,461 69,592 88,990 11,010 100,000
Other Rev 0 0 0 0 0 0 0 0
Trans Rev 0 0 0 0 0 0 0 0
Revenue Total 76,735 162,306 88,995 123,461 69,592 88,990 11,010 100,000
Operating Income 76,735 162,306 (244,874) 123,461 69,592 88,990 11,010 100,000
Anticipated Fund Balance (275,513) (205,921) (186,523) (86,523)
Section 6 – Other Governmental Funds 186
Saco Community Garden
Description of the Fund: Funds received to create, maintain the community.
Revenue Sources: Funds received by users of the Saco Community Garden
Allowable Use of Resources: Expenses by the users to maintain the Saco Community Garden
Type
Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Recommended Budget
Expense Other 1,392 1,494 750 1,620 3,217 750 550 1,300
Trans Exp 0 0 0 0 0 0 0 0
Expense Total 1,392 1,494 750 1,620 3,217 750 550 1,300
Revenue Local Rev 1,280 1,705 2,985 1,445 1,390 2,990 (1,690) 1,300
Other Rev 0 0 0 31 85 0 50 50
Trans Rev 0 0 0 0 0 0 0 0
Revenue Total 1,280 1,705 2,985 1,476 1,475 2,990 (1,640) 1,350
Operating Income (112) 211 2,235 (144) (1,742) (2,190) 50
Anticipated Fund Balance 5,588 3,846 3,896
Fund balance projection for FY2020 Budget is based on FY 2019 Curr rather than budget to better reflect activity YTD
Section 6 – Other Governmental Funds 187
Saco Island #4 Chinburg TIF
Description of the Fund: Tax Increment Financing (TIF) approved by the State of Maine to benefit the Mill District Building 4 (Chinburg) TIF District
Revenue Sources: Tax revenue received from the TIF District. In Years 1 thru 8 of the District, 80% of the tax revenue is returned to the developer. In Years 9 thru 30, 60% of the tax revenue is returned to the developer.
Allowable Use of Resources: State approved uses which can be found in the TIF document. Examples include funding for; Saco Main Street, Chamber of Commerce, Biddeford Saco Area Economic Development Cooperation, City Economic Development Staff, Sewer improvements in or directly supported by the District, Gooch Street maintenance/repair, Traffic Signals, Shuttlebus, York Hill/Main
Street Road Improvements, PACTs projects, extension of a train platform, traffic mitigation, road improvements, and sewer system upgrades.
Type Category FY 2015 Actual FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget
FY 2019 Budget Updated $ Change
Approved Budget
Expense Other 0 2,125 52,056 157,418 194,916 157,418 197,922 569 198,491
Trans Exp 0 0 0 0 0 60,000 0 0 0
Expense Total 0 2,125 52,056 157,418 194,916 217,418 197,922 569 198,491
0
Revenue Local Rev 0 0 0 0 0 0 0 0 0
Other Rev 0 0 0 290 1,065 0 0 600 600
Trans Rev 0 2,656 65,071 196,773 228,653 196,773 228,653 6,961 235,614
Revenue Total 0 2,656 65,071 197,063 229,718 196,773 228,653 7,561 236,214
Operating Income 0 531 13,015 39,645 34,802 30,731 37,723
Anticipated Fund Balance 53,190 87,992 83,921 121,644
As part of due diligence for this budget process, the Planning & Economic Development Director reviewed standing obligations on TIF funds for FY 2019. That analysis is used here to calculate anticipated fund balance.
Section 6 – Other Governmental Funds 188
Spring Hill TIF Description of the Fund: Tax Increment Financing (TIF) approved by the State of Maine to benefit the Spring Hill TIF District. On February 19, 2019 Council acted to ammend the list of qualified development
projects.
Revenue Sources: Tax revenue received from the TIF District
Allowable Use of Resources: Per the amended development project list applicable use of funds include general economic development, sidewalk and parking improvements, biking and pedestrian connections and improvements, public transportation amenities, underground utilities, streetscape and road improvements, drainage and sewer improvements, energy generation and transmission, broadband costs, GIS
Mapping, future CEAs, training, capital costs for public safety, environmental improvements, and other related miscellaneous expenses per the development agreement.
Type
Category FY 2015 Actual FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget
FY 2019 Budget Updated $ Change
Approved Budget
Expense Other 205,414 61,161 544 0 285 0 51,136 1,489,517 1,540,653
Trans Exp 0 0 0 0 0 230,000 0 0 0
Expense Total 205,414 61,161 544 0 285 230,000 51,136 1,489,517 1,540,653
0
Revenue Other Rev 533 1,569 4,448 19,235 25,144 0 0 20,000 20,000
Trans Rev 271,856 280,616 284,429 294,175 316,878 281,008 316,879 141,648 458,527
Revenue Total 272,389 282,185 288,877 313,410 342,022 281,008 316,879 161,648 478,527
Operating Income 66,975 221,024 288,333 313,410 341,737 265,743 (1,062,126)
Anticipated Fund Balance 1,368,634 1,710,371 1,634,377 572,251
As part of due diligence for this budget process, the Planning & Economic Development Director reviewed standing obligations on TIF funds for FY 2019. That analysis is used here to calculate anticipated fund balance.
Section 6 – Other Governmental Funds 189
Wellness Grant
Description of the Fund: Safety and Wellness activity
Revenue Sources: Dividends, grants, or other money received for Wellness purposes
Allowable Use of Resources: Money spent by the safety and wellness committees to benefit all employees
Type
Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget $ Change
Recommended Budget
Expense Base Pay 0 0 467 0 0 470 (470) 0
Benefits 0 0 173 621 0 160 (160) 0
Contracts (108) (401) (180) (261) (158) 180 (180) 0
Other 6,614 5,546 5,000 6,130 6,456 5,000 1,100 6,100
Overtime 5,295 4,135 2,033 2,655 2,613 2,030 625 2,655
Programs 6,891 3,841 6,343 2,059 4,090 6,350 (2,700) 3,650
Supplies 13,056 217 0 0 0 0 0 0
Expense Total 31,748 13,338 13,836 11,204 13,001 14,190 (1,785) 12,405
Revenue Local Rev 5,214 4,132 3,395 1,481 642 3,400 (1,375) 2,025
Other Rev 0 0 0 256 960 0 750 750
State Rev 20,264 12,316 30,336 4,971 18,705 16,500 0 16,500
Trans Rev 0 0 0 0 0 0 0 0
Revenue Total 25,478 16,448 33,731 6,708 20,307 19,900 (625) 19,275
Operating Income (6,270) 3,110 19,895 (4,496) 7,306 5,710 1,160 6,870
Anticipated Fund Balance 46,644 53,950 52,354 59,224
Section 6 – Other Governmental Funds 190
All Other Governmental Funds Line Item Detail
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
2010 Bond Issue Fund Expense
2010 Bond - Fire Barn: Saco Central Fire Station: 31230 - 500910 - 00000 0 0 (13,726) 0 0 0 0 0 0 0 0
2010 Bond - Roads: Capital Improvement Projects: 31210 - 500910 - 00000 0 (432) 0 0 0 0 0 0 0 0 0
Expense Total 0 (432) (13,726) 0 0 0 0 0 0 0 0
Revenue Transfers From Other Funds: Transfer From General Fund: 31000 - 300952 - 00000 0 0 (14,158) 0 0 0 0 0 0 0 0
Revenue Total 0 0 (14,158) 0 0 0 0 0 0 0 0
2016 Bond Refunding
Expense Expense - 2016 Bond Refunding: Miscellaneous Expense: 310305 - 500400 - 00000 0 3,535,300 0 0 0 0 0 0 0 0 0
Expense - 2016 Bond Refunding: Debt- Agent Fees: 310305 - 500828 - 00000 0 64,374 0 0 0 0 0 0 0 0 0
Expense Total 0 3,599,674 0 0 0 0 0 0 0 0 0
Revenue Revenue - 2016 Bond Refunding: Bond Proceeds: 310303 - 300850 - 00000 0 3,280,000 0 0 0 0 0 0 0 0 0
Revenue - 2016 Bond Refunding: Bond Proceeds: 310303 - 300970 - 00000 0 319,673 0 0 0 0 0 0 0 0 0
Revenue Total 0 3,599,673 0 0 0 0 0 0 0 0 0
2016 Bridge Bond
Expense Expense - 2016 Bridge Bond: Debt- Agent Fees: 310105 - 500828 - 00000 0 10,766 0 0 0 0 0 0 0 0 0
Expense - 2016 Bridge Bond: Capital Improvement Projects: 310105 - 500910 - 00000 0 0 735,679 144,648 0 109,673 (109,673) 0 0 0 0
Transfers: Transfer To General Fund: 310190 - 500950 - 00000 0 0 0 0 109,673 0 0 0 0 0 0
Expense Total 0 10,766 735,679 144,648 109,673 109,673 (109,673) 0 0 0 0
Revenue Revenue - 2016 Bridge Bond: Grant Revenue: 310103 - 300610 - 00000 0 0 495,000 0 0 0 0 0 0 0 0
Revenue - 2016 Bridge Bond: Interest Earnings: 310103 - 300750 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue - 2016 Bridge Bond: Bond Proceeds: 310103 - 300850 - 00000 0 480,000 0 0 0 0 0 0 0 0 0
Revenue - 2016 Bridge Bond: Bond Proceeds - Premium: 310103 - 300970 - 00000 0 25,766 0 0 0 0 0 0 0 0 0
Transfers: Transfer From General Fund: 310190 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 0 505,766 495,000 0 0 0 0 0 0 0 0
2016 Energy Bond
Expense Expense - 2016 Energy Bond: Debt- Agent Fees: 310205 - 500828 - 00000 0 7,900 0 0 0 0 0 0 0 0 0
Expense - 2016 Energy Bond: Capital Improvement Projects: 310205 - 500910 - 00000 0 7,444 21,375 128,915 0 50,000 0 50,000 0 0 50,000
Section 6 – Other Governmental Funds 191
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Transfers: Transfer To General Fund: 310290 - 500950 - 00000 0 0 0 0 165,460 0 0 0 0 0 0
Expense Total 0 15,344 21,375 128,915 165,460 50,000 0 50,000 0 0 50,000
Revenue Revenue - 2016 Energy Bond: Interest Earnings: 310203 - 300750 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue - 2016 Energy Bond: Bond Proceeds: 310203 - 300850 - 00000 0 415,000 0 0 0 0 0 0 0 0 0
Revenue - 2016 Energy Bond: Bond Proceeds - Premium: 310203 - 300970 - 00000 0 42,900 0 0 0 0 0 0 0 0 0
Transfers: Transfer From General Fund: 310290 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 0 457,900 0 0 0 0 0 0 0 0 0
2018 Bond Pw Building
Expense Capital Improvement Projects: Capital Projects - Facilities: 310770 - 500911 - 00000 0 0 0 24,883 234,802 0 6,250,000 6,250,000 0 0 6,250,000
Transfers: Transfer To General Fund: 310790 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense - 2018 Bond Pw Build: Debt- Agent Fees: 310702 - 500828 - 00000 0 0 0 15,996 0 0 0 0 0 0 0
Expense Total 0 0 0 40,879 234,802 0 6,250,000 6,250,000 0 0 6,250,000
Revenue Transfers: Transfer From General Fund: 310790 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue - 2018 Bond Pw Build: Bond Proceeds: 310740 - 300850 - 00000 0 0 0 7,250,000 0 0 0 0 0 0 0
Revenue - 2018 Bond Pw Build: Bond Proceeds - Premium: 310740 - 300970 - 00000 0 0 0 354,458 0 0 0 0 0 0 0
Revenue Total 0 0 0 7,604,458 0 0 0 0 0 0 0
2018 Bond Rt 1 Development
Expense Transfers: Transfer To General Fund: 310890 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense - 2018 Bond Rt 1 Dev: Debt- Agent Fees: 310802 - 500828 - 00000 0 0 0 5,516 0 0 0 0 0 0 0
Capital Improvement Projects: Route 1 Sewer Extension: 310870 - 500915 - 03730 0 0 0 9,043 31,500 0 1,000,000 1,000,000 0 0 1,000,000
Capital Improvement Projects: Route 1 Sidewalk Extension: 310870 - 500915 - 03731 0 0 0 0 80 0 200,000 200,000 0 0 200,000
Expense Total 0 0 0 14,559 31,580 0 1,200,000 1,200,000 0 0 1,200,000
Revenue Transfers: Transfer From General Fund: 310890 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue - 2018 Bond Rt 1 Dev: Bond Proceeds: 310840 - 300850 - 00000 0 0 0 2,000,000 0 0 0 0 0 0 0
Revenue - 2018 Bond Rt 1 Dev: Bond Proceeds - Premium: 310840 - 300970 - 00000 0 0 0 97,782 0 0 0 0 0 0 0
Revenue Total 0 0 0 2,097,782 0 0 0 0 0 0 0
2018 Infrastructure Bond
Expense Capital Improvement Projects: Ocean Pk Road Drainage Replace: 310670 - 500915 - 03713 0 0 0 0 213,884 0 0 0 0 0 0
Capital Improvement Projects: Police Department Roof: 310670 - 500915 - 03712 0 0 0 0 64,446 0 0 0 0 0 0
Capital Improvement Projects: Lincoln St Reconstruction: 310670 - 500915 - 03708 0 0 0 425,485 1,100,654 0 0 0 0 0 0
Section 6 – Other Governmental Funds 192
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Capital Improvement Projects: City Hall & P&R Hvac: 310670 - 500915 - 03709 0 0 0 0 13,599 0 40,000 40,000 0 0 40,000
Capital Improvement Projects: Middle School Baseball Field: 310670 - 500915 - 03715 0 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Camp Ellis Erosion Protection: 310670 - 500915 - 03707 0 0 0 305,682 0 0 0 0 0 0 0
Capital Improvement Projects: Capital Projects - Row Infra: 310670 - 500915 - 00000 0 0 0 8,574 (305,682) 0 0 0 0 0 0
Capital Improvement Projects: Foss Rd Recreational Improveme: 310670 - 500915 - 03711 0 0 0 0 66,677 0 60,000 60,000 0 0 60,000
Transfers: Transfer To General Fund: 310690 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expenses - 2018 Infra Bond: Debt- Agent Fees: 310602 - 500828 - 00000 0 0 0 4,413 0 0 0 0 0 0 0
Expense Total 0 0 0 744,154 1,153,578 0 100,000 100,000 0 0 100,000
Revenue Transfers: Transfer From General Fund: 310690 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue - 2018 Infra Bond: Bond Proceeds: 310640 - 300850 - 00000 0 0 0 2,500,000 0 0 0 0 0 0 0
Revenue - 2018 Infra Bond: Bond Proceeds - Premium: 310640 - 300970 - 00000 0 0 0 122,227 0 0 0 0 0 0 0
Revenue Total 0 0 0 2,622,227 0 0 0 0 0 0 0
34 Spring Hill Rd T.I.F. 2039
Expense 34 Spring Hill Rd Expense: Miscellaneous Expense: 201005 - 500400 - 00000 10,232 10,562 10,672 16,422 16,616 16,602 13,398 30,000 0 0 30,000
34 Spring Hill Rd Expense: C.E.A. Payments To Developers: 201005 - 500853 - 00000 0 0 0 0 0 0 17,108 17,108 0 0 17,108
Transfers: Transfer To General Fund: 201090 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 10,232 10,562 10,672 16,422 16,616 16,602 30,506 47,108 0 0 47,108
Revenue Revenue Icon/Franklin Fuels Ti: Interest Earnings: 201003 - 300750 - 00000 0 51 190 806 1,319 190 610 800 0 0 800
Transfers: Transfer From General Fund: 201090 - 300950 - 00000 22,739 32,168 23,716 36,493 36,894 36,894 1,123 38,017 0 0 38,017
Revenue Total 22,739 32,219 23,906 37,299 38,213 37,084 1,733 38,817 0 0 38,817
77 Industrl Pk Rd T.I.F. 2028
Expense 77 Industrial Prk Rd Expense: Miscellaneous Expense: 200905 - 500400 - 00000 0 0 0 60,000 11 0 100,000 100,000 0 0 100,000
77 Industrial Prk Rd Expense: C.E.A. Payments To Developers: 200905 - 500853 - 00000 0 0 0 0 0 0 0 0 0 0 0
77 Industrial Prk Rd Expense: Transfer To Economic Develop: 200905 - 500958 - 00000 0 0 0 0 0 54,137 (54,137) 0 0 0 0
Transfers: Transfer To General Fund: 200990 - 500950 - 00000 0 37,186 0 0 0 0 0 0 0 0 0
Expense Total 0 37,186 0 60,000 11 54,137 45,863 100,000 0 0 100,000
Revenue Revenue First Light Tif: Interest Earnings: 200903 - 300750 - 00000 60 114 330 1,262 1,097 0 1,200 1,200 0 0 1,200
Transfers: Transfer From General Fund: 200990 - 300950 - 00000 27,511 28,398 28,693 28,634 29,011 0 49,823 49,823 0 0 49,823
Revenue Total 27,571 28,512 29,023 29,896 30,108 0 51,023 51,023 0 0 51,023
Age Friendly Saco
Expense
Section 6 – Other Governmental Funds 193
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Expense - Aarp Age Friendly: Temporary/Seasonal Wages: 204605 - 500113 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense - Aarp Age Friendly: Fica Taxes: 204605 - 500289 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense - Aarp Age Friendly: Postage: 204605 - 500337 - 00000 0 0 917 0 0 0 0 0 0 0 0
Expense - Aarp Age Friendly: Miscellaneous Expense: 204605 - 500400 - 00000 0 0 5,366 16,822 230 0 0 0 0 0 0
Transfers: Transfer To General Fund: 204690 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 6,283 16,822 230 0 0 0 0 0 0
Revenue Revenue - Aarp Age Freindly: Grant Revenue: 204603 - 300610 - 00000 0 0 7,000 16,500 0 0 0 0 0 0 0
Revenue - Aarp Age Freindly: Interest Earnings: 204603 - 300750 - 00000 0 0 0 59 21 0 0 0 0 0 0
Transfers: Transfer From General Fund: 204690 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 0 0 7,000 16,559 21 0 0 0 0 0 0
Ambulance Fund
Expense Ambulance Lease Principal: Lease Payments: 200151 - 500916 - 00000 0 55,183 20,912 24,946 37,180 51,180 1,202 52,382 0 0 52,382
Ambulance Lease Interest: Lease Interest Payment: 200161 - 500916 - 00000 0 0 0 3,882 4,589 5,680 (1,205) 4,475 0 0 4,475
Expense - Ambulance: Building Repairs & Maintenance: 200105 - 500351 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense - Ambulance: Ambulance Expense: 200105 - 500400 - 00000 23,796 25,618 32,166 11,966 16,353 32,170 (3,290) 28,880 0 0 28,880
Transfers: Transfer To General Fund: 200190 - 500950 - 00000 650,000 702,645 728,191 750,833 598,554 720,000 0 720,000 (52,377) (52,377) 667,623
Expense Total 673,796 783,446 781,269 791,627 656,676 809,030 (3,293) 805,737 (52,377) (52,377) 753,360
Revenue Revenue - Ambulance: Interest Earnings: 200103 - 300750 - 00000 178 580 1,171 3,571 3,890 1,170 (1,170) 0 0 0 0
Revenue - Ambulance: Ambulance Fees: 200103 - 400107 - 00000 751,015 685,670 834,830 868,301 583,863 834,830 (74,830) 760,000 0 0 760,000
Revenue - Ambulance: Ambulance Fees: 200103 - 400107 - 03850 6,744 (100,427) (76,678) 0 0 0 0 0 0 0 0
Transfers: Transfer From General Fund: 200190 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 757,937 585,823 759,323 871,872 587,753 836,000 (76,000) 760,000 0 0 760,000
Bay View Fund
Expense Bay View Operations: Miscellaneous Expense: 205202 - 500400 - 00000 0 0 0 111 1,545 0 25,000 25,000 0 0 25,000
Transfers: Transfer To General Fund: 205290 - 500950 - 00000 0 0 0 0 0 0 9,000 9,000 0 0 9,000
Expense Total 0 0 0 111 1,545 0 34,000 34,000 0 0 34,000
Revenue Bay View Revenues: Interest Earnings: 205240 - 300750 - 00000 0 0 0 49 666 0 800 800 0 0 800
Bay View Revenues: Bay View Fees: 205240 - 400123 - 00000 0 0 0 9,059 31,286 0 35,000 35,000 0 0 35,000
Transfers: Transfer From General Fund: 205290 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 0 0 0 9,108 31,952 0 35,800 35,800 0 0 35,800
Birchlane Fund
Section 6 – Other Governmental Funds 194
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Expense Expense - Birchlane: Transfer To General Fund: 203605 - 500950 - 00000 0 0 0 8,000 0 0 0 0 0 0 0
Expense Total 0 0 0 8,000 0 0 0 0 0 0 0
Call Firefighters Retirement
Expense Call Fire Payroll Expense: Call Box Incentives: 205001 - 500295 - 00000 0 0 0 10,750 10,110 0 10,750 10,750 0 0 10,750
Call Fire Retirement Operating: Miscellaneous Expense: 205002 - 500400 - 00000 0 0 0 0 0 0 0 0 0 0 0
Transfers: Transfer To General Fund: 205090 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 10,750 10,110 0 10,750 10,750 0 0 10,750
Revenue Call Fire Retire Revenue: Miscellaneous Fees: 205040 - 300710 - 00000 0 0 0 0 0 0 0 0 0 0 0
Call Fire Retire Revenue: Interest Earnings: 205040 - 300750 - 00000 0 0 0 179 0 0 1,750 1,750 0 0 1,750
Transfers: Transfer From General Fund: 205090 - 300950 - 00000 0 0 0 79,434 16,407 0 8,000 8,000 0 0 8,000
Revenue Total 0 0 0 79,613 16,407 0 9,750 9,750 0 0 9,750
Camp Ellis Fund
Expense Camp Ellis - Special Projects: Police Patrolman: 20210 - 500106 - 00000 0 693 956 0 0 960 40 1,000 0 0 1,000
Camp Ellis - Special Projects: Dock Master Wages: 20210 - 500150 - 00000 3,859 2,206 5,849 3,335 4,499 5,850 (1,850) 4,000 0 0 4,000
Camp Ellis - Special Projects: Scwc Secretary Wages: 20210 - 500151 - 00000 875 775 414 793 631 410 390 800 0 0 800
Camp Ellis - Special Projects: Parking Lot Attendants Wages: 20210 - 500153 - 00000 9,839 12,828 12,374 8,310 0 12,370 175 12,545 0 0 12,545
Camp Ellis - Special Projects: Dental/Optical: 20210 - 500215 - 00000 0 0 3 5 0 0 0 0 0 0 0
Camp Ellis - Special Projects: Workers Compensations Insuranc: 20210 - 500285 - 00000 0 0 628 0 120 630 (630) 0 0 0 0
Camp Ellis - Special Projects: Deferred Compensation: 20210 - 500286 - 00000 0 0 9 28 0 10 (10) 0 0 0 0
Camp Ellis - Special Projects: Mepers (Retirement): 20210 - 500287 - 00000 0 0 0 0 0 0 0 0 0 0 0
Camp Ellis - Special Projects: Health Insurance: 20210 - 500288 - 00000 0 0 71 212 0 70 (70) 0 0 0 0
Camp Ellis - Special Projects: Fica Taxes: 20210 - 500289 - 00000 0 0 1,205 836 0 1,210 (1,210) 0 0 0 0
Camp Ellis - Special Projects: St-Lt Disability: 20210 - 500295 - 00000 0 0 6 5 0 10 (10) 0 0 0 0
Camp Ellis - Special Projects: General Supplies: 20210 - 500302 - 00000 501 606 717 623 304 720 55 775 0 0 775
Camp Ellis - Special Projects: Minor Equipment: 20210 - 500317 - 00000 22,650 2,800 375 435 658 370 80 450 0 0 450
Camp Ellis - Special Projects: Tuition/Training: 20210 - 500322 - 00000 200 975 1,075 900 950 1,080 (80) 1,000 0 0 1,000
Camp Ellis - Special Projects: Cmp 3501-6540-367: 20210 - 500333 - 30908 3,209 2,472 2,342 1,556 1,057 2,340 (1,020) 1,320 0 0 1,320
Camp Ellis - Special Projects: Water: 20210 - 500334 - 00000 367 473 374 441 453 370 134 504 0 0 504
Camp Ellis - Special Projects: Telephone: 20210 - 500336 - 00000 1,405 1,533 1,536 179 733 1,540 (4) 1,536 0 0 1,536
Camp Ellis - Special Projects: Postage: 20210 - 500337 - 00000 0 0 50 51 0 50 0 50 0 0 50
Camp Ellis - Special Projects: Printing: 20210 - 500344 - 00000 847 2,818 1,065 851 1,161 1,060 (60) 1,000 0 0 1,000
Camp Ellis - Special Projects: Rental Equipment: 20210 - 500354 - 00000 1,250 870 1,385 0 0 1,390 (390) 1,000 0 0 1,000
Camp Ellis - Special Projects: Camp Ellis Special Projects: 20210 - 500400 - 00000 1,409 2,399 1,663 8,509 5,231 1,660 4,440 6,100 0 0 6,100
Section 6 – Other Governmental Funds 195
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Camp Ellis - Special Projects: Repairs/Maint - Harbor Boat: 20210 - 500410 - 0410D 7,945 6,003 307 0 0 310 (310) 0 0 0 0
Camp Ellis - Special Projects: Repairs/Maint - Navigate Buoys: 20210 - 500410 - 0410E 0 0 0 110 0 0 0 0 0 0 0
Camp Ellis - Special Projects: Repairs/Maint- Dock Area: 20210 - 500410 - 0410A 12,321 6,358 381 5,608 5,239 380 (380) 0 0 0 0
Camp Ellis - Special Projects: Repairs/Maint - Cranes: 20210 - 500410 - 0410F 1,483 7,580 550 8,393 1,925 550 (550) 0 0 0 0
Camp Ellis - Special Projects: Repairs/Maint - Floats: 20210 - 500410 - 0410B 6,258 15,105 7,825 8,541 6,315 7,820 (7,820) 0 0 0 0
Camp Ellis - Special Projects: Repairs/Maintenance: 20210 - 500410 - 00000 17,780 2,861 13,740 5,309 322 13,740 4,560 18,300 0 0 18,300
Camp Ellis - Special Projects: Repairs/Maint - Bait House: 20210 - 500410 - 0410C 346 0 0 0 0 0 0 0 0 0 0
Camp Ellis - Special Projects: Contracted Services: 20210 - 500428 - 00000 0 710 2,467 48 85,828 2,470 160 2,630 0 0 2,630
Camp Ellis - Special Projects: Con Svcs - Toilets - Blow Bros: 20210 - 500428 - 0428A 3,876 4,766 642 557 360 640 (640) 0 0 0 0
Camp Ellis - Special Projects: Con Svcs - Pest Contrl - Alpha: 20210 - 500428 - 0428B 0 0 0 0 0 0 0 0 0 0 0
Camp Ellis - Special Projects: Con Svcs - Miscellaneous: 20210 - 500428 - 0428C 3,386 535 0 5,955 0 0 0 0 0 0 0
Camp Ellis - Special Projects: Beach Management: 20210 - 500428 - 0428D 30,620 6,488 0 95 0 0 0 0 0 0 0
Camp Ellis - Special Projects: Parking Control Cruiser: 20210 - 500501 - 00000 0 0 0 0 18,975 0 0 0 0 0 0
Transfers: Transfer To General Fund: 200090 - 500950 - 00000 1,000 1,000 9,000 24,554 2,482 47,261 (38,861) 8,400 0 0 8,400
Camp Ellis - Special Projects: Liability Insurance: 20210 - 500281 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 131,426 82,854 67,009 86,239 137,243 105,271 (43,861) 61,410 0 0 61,410
Revenue Srf - Camp Ellis Charges Serv: Miscellaneous Fees: 20120 - 300710 - 00000 0 44,597 0 0 6,264 0 0 0 0 0 0
Srf - Camp Ellis Charges Serv: Interest Earnings: 20120 - 300750 - 00000 0 0 69 1,881 1,197 70 (70) 0 0 0 0
Srf - Camp Ellis Charges Serv: Camp Ellis Fees: 20120 - 400108 - 00000 78,645 118,771 122,876 115,566 50,070 147,180 (37,180) 110,000 0 0 110,000
Transfers: Transfer From General Fund: 200090 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
X. Srf - Ambulance Interest: Ambulance Interest: 20030 - 300750 - 00000 0 0 0 0 2,849 0 0 0 0 0 0
Revenue Total 78,645 163,368 122,945 117,447 60,380 147,250 (37,250) 110,000 0 0 110,000
Cdbg Fund
Expense Transfers: Transfer To General Fund: 204990 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Cdbg Operating: Port Resources Prof Services: 204902 - 500400 - 61002 0 0 0 0 0 0 35,000 35,000 0 0 35,000
Cdbg Operating: Ready Seafood Bus Assistance: 204902 - 500400 - 61001 0 0 0 0 0 0 210,000 210,000 0 0 210,000
Cdbg Operating: Miscellaneous Expense: 204902 - 500400 - 61000 0 0 0 17,315 23,187 0 15,330 15,330 0 0 15,330
Expense Total 0 0 0 17,315 23,187 0 260,330 260,330 0 0 260,330
Revenue Cdbg Revenue: Interest Earnings: 204940 - 300750 - 00000 0 0 0 0 0 0 0 0 0 0 0
Transfers: Transfer From General Fund: 204990 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Cdbg Revenue: Ready Seafood Bus Assistance: 204940 - 300610 - 61001 0 0 0 0 0 0 210,000 210,000 0 0 210,000
Cdbg Revenue: Miscellaneous Fees: 204940 - 300610 - 61000 0 0 0 12,097 25,951 0 26,330 26,330 0 0 26,330
Cdbg Revenue: Port Resources Prof Services: 204940 - 300610 - 61002 0 0 0 0 0 0 35,000 35,000 0 0 35,000
Revenue Total 0 0 0 12,097 25,951 0 271,330 271,330 0 0 271,330
Section 6 – Other Governmental Funds 196
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Ce Erosion Mitigation (S 111) Expense
Ce Erosion Mitigation Expense: Miscellaneous Expense: 301002 - 500400 - 00000 0 0 0 0 1,500 0 8,000 8,000 0 0 8,000
Ce Erosion Miti Other Financin: Transfer To General Fund: 301090 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 0 1,500 0 8,000 8,000 0 0 8,000
Revenue Ce Erosion Mitigation Revenue: Miscellaneous Unclass Revenues: 301004 - 300757 - 00000 0 0 0 0 0 0 0 0 0 0 0
Ce Erosion Miti Other Financin: Transfer From General Fund: 301090 - 300950 - 00000 0 0 0 0 25,000 0 0 0 0 0 0
Revenue Total 0 0 0 0 25,000 0 0 0 0 0 0
City Trust Fund
Expense Transfers: Transfer To General Fund: 400090 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Pf - Expenditures: Administrative Expenses: 40020 - 500400 - 00000 3,650 3,717 3,935 4,076 0 3,940 136 4,076 0 0 4,076
Pf - Expenditures: Net Decrease In Fair Value Of: 40020 - 500851 - 00000 33,554 0 0 0 0 0 0 0 0 0 0
Pf - Expenditures: Designated Expenditures: 40030 - 500852 - 00000 14,077 24,201 15,556 49,894 0 15,560 34,334 49,894 0 0 49,894
Expense Total 51,281 27,918 19,491 53,970 0 19,500 34,470 53,970 0 0 53,970
Revenue Transfers: Transfer From General Fund: 400090 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Pf - Other Revenues: Net Increase In Fair Value: 40010 - 300710 - 00000 0 31,372 28,706 14,333 0 28,710 (14,377) 14,333 0 0 14,333
Pf - Other Revenues: Interest Earnings: 40010 - 300750 - 00000 25,551 25,534 26,763 26,723 0 26,760 (37) 26,723 0 0 26,723
Pf - Other Revenues: Ticket Sales: 40010 - 400300 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 25,551 56,906 55,469 41,056 0 55,470 (14,414) 41,056 0 0 41,056
Clg Carma Historic Surveys
Expense Transfers: Transfer To General Fund: 203590 - 500950 - 00000 0 0 0 7,200 0 0 0 0 0 0 0
Expense Total 0 0 0 7,200 0 0 0 0 0 0 0
Revenue Revenue - Clg Carma Historic S: Miscellaneous Fees: 203503 - 300710 - 00000 7,200 0 0 0 0 0 0 0 0 0 0
Revenue Total 7,200 0 0 0 0 0 0 0 0 0 0
Dog Park
Expense Expense - Dog Park: Dog Park Expense: 202905 - 500400 - 00000 0 0 418 227 1 6,668 (6,668) 0 0 0 0
Transfers: Transfer To General Fund: 202990 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 418 227 1 6,668 (6,668) 0 0 0 0
Revenue Revenue - Dog Park: Interest Earnings: 202903 - 300750 - 00000 0 0 0 37 125 0 0 0 0 0 0
Section 6 – Other Governmental Funds 197
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Revenue - Dog Park: Miscellaneous Fees: 202903 - 300757 - 00000 0 50 2,243 5,000 0 0 0 0 0 0 0
Transfers: Transfer From General Fund: 202990 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 0 50 2,243 5,037 125 0 0 0 0 0 0
Downtown Dev T.I.F. 2047
Expense Downtown Dev Tif Exp: Miscellaneous Expense: 205402 - 500400 - 00000 0 0 0 204,333 0 0 383,000 383,000 0 0 383,000
Downtown Dev Tif Exp: C.E.A. Payments To Developers: 205402 - 500853 - 00000 0 0 0 0 0 0 0 0 0 0 0
Transfers: Transfer To General Fund: 205490 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 204,333 0 0 383,000 383,000 0 0 383,000
Revenue Downtown Dev Tif Rev: Miscellaneous Fees: 205404 - 300710 - 00000 0 0 0 0 0 0 0 0 0 0 0
Downtown Dev Tif Rev: Interest Earnings: 205404 - 300750 - 00000 0 0 0 0 1,325 0 975 975 0 0 975
Transfers: Transfer From General Fund: 205490 - 300950 - 00000 0 0 0 184,284 184,284 0 456,666 456,666 0 0 456,666
Revenue Total 0 0 0 184,284 185,609 0 457,641 457,641 0 0 457,641
Economic Development
Expense Expense Economic Development: Economic Development Expense: 200705 - 500400 - 00000 72,160 3,144 36,578 6,697 13,169 36,580 213,420 250,000 0 0 250,000
Expense Economic Development: Economic Development: 200705 - 500910 - 00000 1,296 4,316 0 0 336,433 0 0 0 0 0 0
Transfers: Transfer To General Fund: 200790 - 500950 - 00000 0 134,000 0 219,166 0 270,000 (82,354) 187,646 (187,646
) (187,646
) 0
Expense Total 73,456 141,460 36,578 225,863 349,602 306,580 131,066 437,646 (187,646
) (187,646
) 250,000
Revenue Revenue Economic Development: Interest Earnings: 200703 - 300750 - 00000 138 103 52 4,250 17,529 50 9,950 10,000 0 0 10,000
Revenue Economic Development: Miscellaneous Fees: 200703 - 300757 - 00000 0 0 0 568,130 622,434 0 0 0 0 0 0
Revenue Economic Development: Transfer From T.I.F. Funds: 200703 - 300962 - 00000 0 0 0 0 0 54,137 (54,137) 0 0 0 0
Transfers: Transfer From General Fund: 200790 - 300950 - 00000 0 37,186 269,407 0 0 25,503 (25,503) 0 0 0 0
Revenue Total 138 37,289 269,459 572,380 639,963 79,690 (69,690) 10,000 0 0 10,000
Efficiency Maine
Expense Expense - Efficiency Maine: Transfer To General Fund: 300705 - 500950 - 00000 0 61,098 0 0 0 0 0 0 0 0 0
Expense Total 0 61,098 0 0 0 0 0 0 0 0 0
Emergency Management Grants
Expense Expense - Emergency Management: Emergency Management Expense: 202605 - 500400 - 00000 985 1,400 705 0 2 0 0 0 0 0 0
Transfers: Transfer To General Fund: 202690 - 500950 - 00000 0 0 0 0 0 8,206 (8,206) 0 0 0 0
Section 6 – Other Governmental Funds 198
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Expense Total 985 1,400 705 0 2 8,206 (8,206) 0 0 0 0
Revenue Revenue - Emergency Management: Miscellaneous Fees: 202603 - 300710 - 00000 0 6,108 3,688 0 0 0 0 0 0 0 0
Revenue - Emergency Management: Interest Earnings: 202603 - 300750 - 00000 0 0 0 45 154 0 0 0 0 0 0
Transfers: Transfer From General Fund: 202690 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 0 6,108 3,688 45 154 0 0 0 0 0 0
Fd Grants
Expense Expense - Fd Grants: Fd Grants Expense: 204005 - 500400 - 00000 16,205 0 0 0 0 0 0 0 0 0 0
Expense Total 16,205 0 0 0 0 0 0 0 0 0 0
Revenue Revenue - Fd Grants: Miscellaneous Fees: 204003 - 300710 - 00000 15,114 0 0 0 0 0 0 0 0 0 0
Revenue - Fd Grants: Transfer From General Fund: 204003 - 300950 - 00000 0 0 1,091 0 0 0 0 0 0 0 0
Revenue Total 15,114 0 1,091 0 0 0 0 0 0 0 0
Fire Impact Fees
Expense Expense - Fire Impact: Miscellaneous Expense: 204305 - 500400 - 00000 0 0 0 0 16 0 75,000 75,000 0 0 75,000
Expense - Fire Impact: Capital Improvement Projects: 204305 - 500910 - 00000 0 0 0 0 0 0 0 0 0 0 0
Transfers: Transfer To General Fund: 204390 - 500950 - 00000 0 0 0 0 18,750 25,000 (25,000) 0 0 0 0
Expense Total 0 0 0 0 18,766 25,000 50,000 75,000 0 0 75,000
Revenue Revenue - Fire Impact: Miscellaneous Fees: 204303 - 300710 - 00000 0 10,188 23,375 46,125 21,875 23,380 1,620 25,000 0 0 25,000
Revenue - Fire Impact: Interest Earnings: 204303 - 300750 - 00000 0 0 17 561 1,566 20 (20) 0 0 0 0
Transfers: Transfer From General Fund: 204390 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 0 10,188 23,392 46,686 23,441 23,400 1,600 25,000 0 0 25,000
Fire Reserves
Expense Expense - Fire Reserves: Fire Reserves Expense: 200805 - 500400 - 00000 0 0 0 0 0 0 0 0 0 0 0
Transfers: Transfer To General Fund: 200890 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 0 0 0 0 0 0 0 0
Revenue Revenue - Fire Reserves: Fire Dept Reserves: 200803 - 300710 - 00000 (35) 430 180 175 100 180 (180) 0 0 0 0
Revenue - Fire Reserves: Interest Earnings: 200803 - 300750 - 00000 0 0 0 7 25 0 0 0 0 0 0
Transfers: Transfer From General Fund: 200890 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total (35) 430 180 182 125 180 (180) 0 0 0 0
Section 6 – Other Governmental Funds 199
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Front Street Park Expense
Expense - Front Street Park: Front Street Park Expense: 201605 - 500400 - 00000 0 0 0 0 0 159 (159) 0 0 0 0
Transfers: Transfer To General Fund: 201690 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 0 0 159 (159) 0 0 0 0
Revenue Revenue - Front Street Park: Miscellaneous Fees: 201603 - 300710 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue - Front Street Park: Interest Earnings: 201603 - 300750 - 00000 0 0 0 1 3 0 0 0 0 0 0
Transfers: Transfer From General Fund: 201690 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 0 0 0 1 3 0 0 0 0 0 0
Ga Assistance Donations
Expense Expense - Ga Assistance Donati: Ga Assistance Donation Expense: 203105 - 500400 - 00000 0 0 0 300 1 0 0 0 0 0 0
Transfers: Transfer To General Fund: 203190 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 300 1 0 0 0 0 0 0
Revenue Revenue - Ga Assistance Donati: Interest Earnings: 203103 - 300750 - 00000 0 0 0 15 61 0 75 75 0 0 75
Revenue - Ga Assistance Donati: Miscellaneous Fees: 203103 - 300757 - 00000 0 750 800 1,050 1,250 800 (50) 750 0 0 750
Transfers: Transfer From General Fund: 203190 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 0 750 800 1,065 1,311 800 25 825 0 0 825
General Dynamics T.I.F. 2020
Expense Expense - General Dynamics Tif: Miscellaneous Expense: 204105 - 500400 - 00000 6,640 13,706 13,848 13,568 13,161 13,850 (13,850) 0 0 0 0
Expense - General Dynamics Tif: C.E.A. Payments To Developers: 204105 - 500853 - 00000 0 0 0 0 0 0 13,562 13,562 0 0 13,562
Transfers: Transfer To General Fund: 204190 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 6,640 13,706 13,848 13,568 13,161 13,850 (288) 13,562 0 0 13,562
Revenue Revenue - General Dynamics Tif: Miscellaneous Fees: 204103 - 300710 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue - General Dynamics Tif: Interest Earnings: 204103 - 300750 - 00000 0 0 0 0 0 0 0 0 0 0 0
Transfers: Transfer From General Fund: 204190 - 300950 - 00000 6,640 13,706 13,848 13,568 13,161 13,850 (288) 13,562 0 0 13,562
Revenue Total 6,640 13,706 13,848 13,568 13,161 13,850 (288) 13,562 0 0 13,562
Goosefare Wmp
Expense Goosefare Wmp - Expense: Goosefare Wmp Expense: 203805 - 500400 - 00000 16,971 21,112 7,869 0 0 0 0 0 0 0 0
Expense Total 16,971 21,112 7,869 0 0 0 0 0 0 0 0
Revenue
Section 6 – Other Governmental Funds 200
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Goosefare Wmp - Revenue: Miscellaneous Fees: 203803 - 300710 - 00000 16,195 8,645 21,112 0 0 0 0 0 0 0 0
Revenue Total 16,195 8,645 21,112 0 0 0 0 0 0 0 0
Greater Downtown Improvements
Expense Expense - Greater Downtown Imp: Capital Improvement Projects: 300405 - 500910 - 00000 5,948 0 0 0 0 0 0 0 0 0 0
Expense Total 5,948 0 0 0 0 0 0 0 0 0 0
Historic Preservation
Expense Expense - Historic Preservatio: Historic Preservation Expense: 201205 - 500400 - 00000 7,031 6,231 9,413 200 0 6,200 (6,200) 0 0 0 0
Transfers: Transfer To General Fund: 201290 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Historic 2017/18 Lecture Serie: Historic 2017/18 Lecture Serie: 201207 - 500400 - 00000 0 0 0 (400) 0 0 0 0 0 0 0
Expense Total 7,031 6,231 9,413 (200) 0 6,200 (6,200) 0 0 0 0
Revenue Revenue - Historic Preservatio: Miscellaneous Fees: 201203 - 300710 - 00000 0 6,783 6,310 0 5,331 6,200 (6,200) 0 0 0 0
Revenue - Historic Preservatio: Interest Earnings: 201203 - 300750 - 00000 0 0 0 11 89 0 75 75 0 0 75
Transfers: Transfer From General Fund: 201290 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 0 6,783 6,310 11 5,420 6,200 (6,125) 75 0 0 75
Hr Wellness Fund
Expense Hr Wellness Expense: Miscellaneous Expense: 205502 - 500400 - 00000 0 0 0 0 886 0 0 0 0 0 0
Hr Wellness Other Financing: Transfer To General Fund: 205590 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 0 886 0 0 0 0 0 0
Revenue Hr Wellness Revenue: Interest Earnings: 205504 - 300750 - 00000 0 0 0 0 185 0 0 0 0 0 0
Hr Wellness Revenue: Miscellaneous Unclass Revenues: 205504 - 300757 - 00000 0 0 0 0 14,188 0 0 0 0 0 0
Hr Wellness Other Financing: Transfer From General Fund: 205590 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 0 0 0 0 14,373 0 0 0 0 0 0
Industrial Pk Rd T.I.F. 2038
Expense Expense Ipark Tif: Miscellaneous Expense: 201305 - 500400 - 00000 0 0 0 65,225 48,858 0 840,000 840,000 0 0 840,000
Expense Ipark Tif: C.E.A. Payments To Developers: 201305 - 500853 - 00000 0 0 0 0 0 0 0 0 0 0 0
Capital Improvement Projects: Capital Projects - Row Infra: 201370 - 500915 - 00000 0 0 0 0 0 0 0 0 0 0 0
Transfers: Transfer To General Fund: 201390 - 500950 - 00000 0 0 0 0 0 30,000 (30,000) 0 0 0 0
Expense Total 0 0 0 65,225 48,858 30,000 810,000 840,000 0 0 840,000
Revenue
Section 6 – Other Governmental Funds 201
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Revenue Ipark Tif: Interest Earnings: 201303 - 300750 - 00000 356 933 2,305 9,129 17,375 0 15,000 15,000 0 0 15,000
Transfers: Transfer From General Fund: 201390 - 300950 - 00000 167,310 172,701 176,854 185,912 190,569 183,369 17,265 200,634 0 0 200,634
Revenue Total 167,666 173,634 179,159 195,041 207,944 183,369 32,265 215,634 0 0 215,634
J Riley Fund
Expense Revenue - J Riley: J Riley Miscellaneous Expense: 201405 - 500400 - 00000 0 0 0 0 0 0 0 0 0 0 0
Transfers: Transfer To General Fund: 201490 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 0 0 0 0 0 0 0 0
Revenue Expense - J Riley: J Riley Misc Fees: 201403 - 300710 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense - J Riley: Interest Earnings: 201403 - 300750 - 00000 1 5 0 5 2 0 0 0 0 0 0
Transfers: Transfer From General Fund: 201490 - 300950 - 00000 0 0 0 0 1,732 0 0 0 0 0 0
Revenue Total 1 5 0 5 1,734 0 0 0 0 0 0
Jenkins Road
Expense Expense - Jenkins Road: Capital Improvement Projects: 300305 - 500910 - 00000 0 0 0 0 0 0 0 0 0 0 0
Transfers: Transfer To General Fund: 300390 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 0 0 0 0 0 0 0 0
Revenue Revenue - Jenkins Road: Jenkins Road Fees: 300303 - 300713 - 00000 750 750 6,300 0 0 0 0 0 0 0 0
Revenue - Jenkins Road: Interest Earnings: 300303 - 300750 - 00000 0 0 0 0 0 0 0 0 0 0 0
Transfers: Transfer From General Fund: 300390 - 300950 - 00000 0 52,900 0 0 0 0 0 0 0 0 0
Revenue Total 750 53,650 6,300 0 0 0 0 0 0 0 0
Johnston Renewable Energy Fnd
Expense Renewable Energy Expense: Miscellaneous Expense: 205302 - 500400 - 00000 0 0 0 0 0 0 0 0 0 0 0
Transfers: Transfer To General Fund: 205390 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 0 0 0 0 0 0 0 0
Revenue Renewabl Energy Revenue: Miscellaneous Fees: 205340 - 300710 - 00000 0 0 0 0 0 0 0 0 0 0 0
Renewabl Energy Revenue: Interest Earnings: 205340 - 300750 - 00000 0 0 0 0 252 0 0 0 0 0 0
Transfers: Transfer From General Fund: 205390 - 300950 - 00000 0 0 0 0 15,000 0 0 0 0 0 0
Revenue Total 0 0 0 0 15,252 0 0 0 0 0 0
Jump Start Grant
Expense
Section 6 – Other Governmental Funds 202
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Expense - Jump Start Grant: Jump Start Grant Expense: 202505 - 500400 - 00000 0 0 0 0 0 0 0 0 0 0 0
Transfers: Transfer To General Fund: 202590 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 0 0 0 0 0 0 0 0
Revenue Revenue - Jump Start Grant: Miscellaneous Fees: 202503 - 300710 - 00000 0 0 112 0 0 0 0 0 0 0 0
Revenue - Jump Start Grant: Interest Earnings: 202503 - 300750 - 00000 0 0 0 1 4 0 0 0 0 0 0
Transfers: Transfer From General Fund: 202590 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 0 0 112 1 4 0 0 0 0 0 0
Landfill Fund
Expense Transfers: Transfer To General Fund: 300190 - 500950 - 00000 0 0 7,142 0 0 7,140 (7,140) 0 0 0 0
Expense - Landfill Fund: Capital Improvement Projects: 300105 - 500910 - 00000 136,085 104,189 71,876 83,936 60,594 71,880 3,120 75,000 0 0 75,000
Expense Total 136,085 104,189 79,018 83,936 60,594 79,020 (4,020) 75,000 0 0 75,000
Revenue Transfers: Transfer From General Fund: 300190 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue - Landfill Fund: Interest Earnings: 300103 - 300750 - 00000 68 506 1,872 5,056 0 1,870 630 2,500 0 0 2,500
Revenue Total 68 506 1,872 5,056 0 1,870 630 2,500 0 0 2,500
Lucia Kimball Deering Health T
Expense Expense Lkd Health: Lkd Health Expense: 200405 - 500400 - 00000 29,970 45,721 45,394 37,467 0 42,700 0 42,700 0 0 42,700
Expense Total 29,970 45,721 45,394 37,467 0 42,700 0 42,700 0 0 42,700
Revenue Revenue Lkd Health: Interest Earnings: 200403 - 300750 - 00000 3,057 2,862 3,107 3,502 0 3,400 0 3,400 0 0 3,400
Revenue Lkd Health: Gain On Sale Of Land: 200403 - 300800 - 00000 0 0 119,404 0 0 0 0 0 0 0 0
Transfers: Transfer From General Fund: 200490 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 3,057 2,862 122,511 3,502 0 3,400 0 3,400 0 0 3,400
Main/Beach Intersection
Expense Transfers: Transfer To General Fund: 310490 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense - Main/Beach Intersect: Capital Improvement Projects: 310405 - 500910 - 00000 0 0 0 0 0 25,000 (25,000) 0 0 0 0
Expense Total 0 0 0 0 0 25,000 (25,000) 0 0 0 0
Revenue Transfers: Transfer From General Fund: 310490 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue - Main/Beach Intersect: Miscellaneous Fees: 310403 - 300710 - 00000 0 0 25,000 0 0 0 0 0 0 0 0
Revenue - Main/Beach Intersect: Interest Earnings: 310403 - 300750 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 0 0 25,000 0 0 0 0 0 0 0 0
Section 6 – Other Governmental Funds 203
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Mill District Pedestrian Bridg
Expense Expense - Mill District Bridge: Capital Improvement Projects: 204205 - 500910 - 00000 706,865 0 0 0 0 0 0 0 0 0 0
Expense Total 706,865 0 0 0 0 0 0 0 0 0 0
Revenue Revenue - Mill District Bridge: Other State Revenue: 204203 - 300502 - 00000 15,000 0 0 0 0 0 0 0 0 0 0
Revenue - Mill District Bridge: Grant Revenue: 204203 - 300610 - 00000 485,454 35,367 0 0 0 0 0 0 0 0 0
Revenue - Mill District Bridge: Miscellaneous Fees: 204203 - 300710 - 00000 1,875 131,559 0 0 0 0 0 0 0 0 0
Revenue - Mill District Bridge: Transfer From General Fund: 204203 - 300950 - 00000 0 37,610 0 0 0 0 0 0 0 0 0
Revenue Total 502,329 204,536 0 0 0 0 0 0 0 0 0
Millbrook Industrial Park
Expense Transfers: Transfer To General Fund: 300890 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense - Millbrook Industrial: Capital Improvement Projects: 300805 - 500910 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 0 0 0 0 0 0 0 0
Revenue Transfers: Transfer From General Fund: 300890 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue - Millbrook Industrial: Interest Earnings: 300803 - 300750 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue - Millbrook Industrial: Sale Of City Assets: 300803 - 300757 - 00000 0 173,676 0 173,676 32,142 113,818 (113,818) 0 0 0 0
Revenue Total 0 173,676 0 173,676 32,142 113,818 (113,818) 0 0 0 0
Millbrook Omnibs T.I.F. 2038
Expense Transfers: Transfer To General Fund: 204790 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense - Millbrook Tif: Miscellaneous Expense: 204705 - 500400 - 00000 0 0 46,288 52,143 136,192 50,926 (50,926) 0 0 0 0
Expense - Millbrook Tif: C.E.A. Payments To Developers: 204705 - 500853 - 00000 0 0 0 0 0 0 77,141 77,141 0 0 77,141
Expense Total 0 0 46,288 52,143 136,192 50,926 26,215 77,141 0 0 77,141
Revenue Revenue - Millbrook Tif: Miscellaneous Fees: 204703 - 300710 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue - Millbrook Tif: Interest Earnings: 204703 - 300750 - 00000 0 0 69 1,079 733 70 1,130 1,200 0 0 1,200
Transfers: Transfer From General Fund: 204790 - 300950 - 00000 0 0 57,860 65,179 89,830 63,657 83,536 147,193 0 0 147,193
Revenue Total 0 0 57,929 66,258 90,563 63,727 84,666 148,393 0 0 148,393
Moody & Main
Expense Expense - Moody & Main: Capital Improvement Projects: 300205 - 500910 - 00000 0 0 0 0 0 0 0 0 0 0 0
Transfers: Transfer To General Fund: 300290 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Section 6 – Other Governmental Funds 204
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Expense Total 0 0 0 0 0 0 0 0 0 0 0
Revenue Transfers: Transfer From General Fund: 300290 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue - Moody & Main: Moody & Main Intersection Impr: 300203 - 400114 - 00000 500 1,100 200 0 0 0 0 0 0 0 0
Revenue Total 500 1,100 200 0 0 0 0 0 0 0 0
North/Elm Intersection
Expense Transfers: Transfer To General Fund: 310590 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense - North/Elm Intersecti: Capital Improvement Projects: 310505 - 500910 - 00000 0 0 0 0 0 25,000 (25,000) 0 0 0 0
Expense Total 0 0 0 0 0 25,000 (25,000) 0 0 0 0
Revenue Transfers: Transfer From General Fund: 310590 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue - North/Elm Intersecti: Miscellaneous Fees: 310503 - 300710 - 00000 0 0 25,000 0 0 0 0 0 0 0 0
Revenue - North/Elm Intersecti: Interest Earnings: 310503 - 300750 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 0 0 25,000 0 0 0 0 0 0 0 0
Open Space Bond Issue
Expense Expense - Open Space Bond: Capital Improvement Projects: 300605 - 500910 - 00000 0 0 0 0 0 0 0 0 0 0 0
Transfers: Ttransfer To General Fund: 300690 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 0 0 0 0 0 0 0 0
Revenue Revenue - Open Space Bond: Interest Earnings: 300603 - 300750 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue - Open Space Bond: Bond Proceeds: 300603 - 300970 - 00000 0 0 0 0 0 0 0 0 0 0 0
Transfers: Transfer From General Fund: 300690 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 0 0 0 0 0 0 0 0 0 0 0
Open Space Impact Fees
Expense Expense Open Space Impact Fees: Recreation Impact Fee Expense: 204805 - 500400 - 00000 0 0 0 6,275 84 0 0 0 0 0 0
Transfers: Transfer To General Fund: 204890 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 6,275 84 0 0 0 0 0 0
Revenue Revenue Open Space Impact Fees: Interest Earnings: 204803 - 300750 - 00000 0 0 344 4,707 7,990 340 4,660 5,000 0 0 5,000
Revenue Open Space Impact Fees: Recreation Impact Fees: 204803 - 400106 - 00000 0 0 29,838 48,946 27,050 29,840 160 30,000 0 0 30,000
Transfers: Transfer From General Fund: 204890 - 300950 - 00000 0 0 333,869 0 0 0 0 0 0 0 0
Revenue Total 0 0 364,051 53,653 35,040 30,180 4,820 35,000 0 0 35,000
Section 6 – Other Governmental Funds 205
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Park North Rt 1 T.I.F. 2038 Expense
Expense Park North Tif: Miscellaneous Expense: 201705 - 500400 - 00000 125,193 170,345 200,000 241,153 30 255,233 (45,233) 210,000 0 0 210,000
Expense Park North Tif: C.E.A. Payments To Developers: 201705 - 500853 - 00000 0 0 0 0 0 0 337,366 337,366 0 0 337,366
Transfers: Transfer To General Fund: 201790 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 125,193 170,345 200,000 241,153 30 255,233 292,133 547,366 0 0 547,366
Revenue Revenue Park North Tif: Interest Earnings: 201703 - 300750 - 00000 0 0 52 1,161 3,547 0 1,600 1,600 0 0 1,600
Transfers: Transfer From General Fund: 201790 - 300950 - 00000 125,193 170,345 241,270 344,505 394,904 364,619 42,230 406,849 0 0 406,849
Revenue Total 125,193 170,345 241,322 345,666 398,451 364,619 43,830 408,449 0 0 408,449
Parking Lots
Expense Expense - Parking Lot: Transfer To General Fund: 300505 - 500950 - 00000 0 0 0 450 0 0 0 0 0 0 0
Expense Total 0 0 0 450 0 0 0 0 0 0 0
Planning Board Improvements
Expense Expense - Planning Board Impro: Planning Board Improv Exp: 201805 - 500400 - 00000 0 0 0 0 2,992 3,500 (3,500) 0 0 0 0
Transfers: Transfer To General Fund: 201890 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 0 2,992 3,500 (3,500) 0 0 0 0
Revenue Revenue - Planning Board Impro: Interest Earnings: 201803 - 300750 - 00000 0 0 0 66 175 0 0 0 0 0 0
Revenue - Planning Board Impro: Cdbg Country Village: 201803 - 400120 - 00000 0 0 0 0 0 0 0 0 0 0 0
Transfers: Transfer From General Fund: 201890 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 0 0 0 66 175 0 0 0 0 0 0
Police Fed Asset Forfeiture
Expense Expense - Fed Asset Forfeiture: Miscellaneous Expense: 200602 - 500400 - 00000 0 0 0 8,105 1,341 0 0 0 0 0 0
Transfers: Transfer To General Fund: 200690 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 8,105 1,341 0 0 0 0 0 0
Revenue Revenue - Fed Asset Forfeiture: Interest Earnings: 200640 - 300750 - 00000 0 0 0 44 115 0 0 0 0 0 0
Revenue - Fed Asset Forfeiture: Miscellaneous Fees: 200640 - 300757 - 00000 0 0 0 8,105 0 0 0 0 0 0 0
Transfers: Transfer From General Fund: 200690 - 300950 - 00000 0 0 0 0 17,931 0 0 0 0 0 0
Revenue Total 0 0 0 8,149 18,046 0 0 0 0 0 0
Police Grant
Section 6 – Other Governmental Funds 206
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Expense Expense - Police Grants: Police Grants Expense: 201505 - 500400 - 00000 12,782 70,222 11,533 3,534 9,151 0 0 0 0 0 0
Transfers: Transfer To General Fund: 201590 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 12,782 70,222 11,533 3,534 9,151 0 0 0 0 0 0
Revenue Revenue - Police Grants: Community Policing Grant: 201503 - 300610 - 00000 0 81,512 11,762 7,807 0 0 0 0 0 0 0
Revenue - Police Grants: Interest Earnings: 201503 - 300750 - 00000 0 0 0 44 66 0 0 0 0 0 0
Transfers: Transfer From General Fund: 201590 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 0 81,512 11,762 7,851 66 0 0 0 0 0 0
Police State Asset Forfeiture
Expense Expense - St Police Asset Forf: Miscellaneous Expense: 200305 - 500400 - 00000 558 3,876 8,171 21,325 3,857 0 0 0 0 0 0
Transfers: Transfer To General Fund: 200390 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
X. Expense - Fed Police Asset: Fed Asset Forf Transfer/Misc: 200306 - 500400 - 00000 3,550 9,136 0 0 0 0 0 0 0 0 0
Expense Total 4,108 13,012 8,171 21,325 3,857 0 0 0 0 0 0
Revenue Revenue - St Police Asset Forf: Interest Earnings: 200303 - 300750 - 00000 0 0 0 1 28 0 0 0 0 0 0
Revenue - St Police Asset Forf: State Asset Forf Misc Fees: 200303 - 300757 - 00000 7,315 5,191 8,490 5,224 4,741 0 0 0 0 0 0
Transfers: State Transfer In - Gen Fund: 200390 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
X. Revenue - Fed Police Asset: Fed Asset Forf Misc Fees: 200304 - 300710 - 00000 0 9,396 0 0 0 0 0 0 0 0 0
Revenue Total 7,315 14,587 8,490 5,225 4,769 0 0 0 0 0 0
Recreation Donations
Expense Expense - Recreation Donations: Recreation Donations Expense: 201905 - 500400 - 00000 3,684 5,998 0 700 0 0 0 0 0 0 0
Transfers: Transfer To General Fund: 201990 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 3,684 5,998 0 700 0 0 0 0 0 0 0
Revenue Revenue - Recreation Donations: Interest Earnings: 201903 - 300750 - 00000 0 0 0 2 5 0 0 0 0 0 0
Revenue - Recreation Donations: Miscellaneous Fees: 201903 - 300757 - 00000 0 1,890 4,293 975 0 0 0 0 0 0 0
Transfers: Transfer From General Fund: 201990 - 300950 - 00000 0 0 992 0 0 0 0 0 0 0 0
Revenue Total 0 1,890 5,285 977 5 0 0 0 0 0 0
Recreation Impact Fees
Expense Expense - Recreation Impact Fe: Recreation Impact Fee Expense: 202005 - 500400 - 00000 0 0 0 0 0 0 0 0 0 0 0
Transfers: Transfer To General Fund: 202090 - 500950 - 00000 0 0 333,869 0 0 0 0 0 0 0 0
Expense Total 0 0 333,869 0 0 0 0 0 0 0 0
Section 6 – Other Governmental Funds 207
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Revenue Revenue - Recreation Impact Fe: Interest Earnings: 202003 - 300750 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue - Recreation Impact Fe: Recreation Impact Fees: 202003 - 400106 - 00000 76,735 162,306 88,995 123,461 69,592 88,990 11,010 100,000 0 0 100,000
Transfers: Transfer From General Fund: 202090 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 76,735 162,306 88,995 123,461 69,592 88,990 11,010 100,000 0 0 100,000
Richard'S Way Paving
Expense Expense - Richard'S Way Paving: Transfer To General Fund: 300905 - 500950 - 00000 0 0 0 14,284 0 0 0 0 0 0 0
Expense Total 0 0 0 14,284 0 0 0 0 0 0 0
Revenue Revenue - Richard'S Way Paving: North Street Traffic Study: 300903 - 300721 - 00000 0 6,593 0 0 0 0 0 0 0 0 0
Revenue - Richard'S Way Paving: Transfer From General Fund: 300903 - 300950 - 00000 0 7,692 0 0 0 0 0 0 0 0 0
Revenue Total 0 14,285 0 0 0 0 0 0 0 0 0
Riverwalk Fund
Expense Expense - Riverwalk: Riverwalk Expense: 203005 - 500400 - 00000 2,197 1,488 0 0 0 0 0 0 0 0 0
Expense Total 2,197 1,488 0 0 0 0 0 0 0 0 0
Revenue Revenue - Riverwalk: Transfer From General Fund: 203003 - 300950 - 00000 0 749 0 0 0 0 0 0 0 0 0
Revenue Total 0 749 0 0 0 0 0 0 0 0 0
Saco Community Garden
Expense Expense - Saco Community Garde: Saco Community Garden Expense: 202105 - 500400 - 00000 1,392 1,494 750 1,620 3,217 750 550 1,300 0 0 1,300
Transfers: Transfer To General Fund: 202190 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 1,392 1,494 750 1,620 3,217 750 550 1,300 0 0 1,300
Revenue Revenue - Saco Community Garde: Miscellaneous Fees: 202103 - 300710 - 00000 1,280 1,705 2,985 1,445 1,390 2,990 (1,690) 1,300 0 0 1,300
Revenue - Saco Community Garde: Interest Earnings: 202103 - 300750 - 00000 0 0 0 31 85 0 50 50 0 0 50
Transfers: Transfer From General Fund: 202190 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 1,280 1,705 2,985 1,476 1,475 2,990 (1,640) 1,350 0 0 1,350
Saco Fire Dept Benevolant Fund
Expense Fire Dept Benevolant Fund Exp: Miscellaneous Expense: 205102 - 500400 - 00000 0 0 0 0 0 0 0 0 0 0 0
Transfers: Transfer To General Fund: 205190 - 500950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 0 0 0 0 0 0 0 0
Section 6 – Other Governmental Funds 208
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Revenue Fire Benevolant Fund Revenue: Interest Earnings: 205140 - 300750 - 00000 0 0 0 6 0 0 0 0 0 0 0
Fire Benevolant Fund Revenue: Miscellaneous Fees: 205140 - 300757 - 00000 0 0 0 6,272 0 0 0 0 0 0 0
Transfers: Transfer From General Fund: 205190 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 0 0 0 6,278 0 0 0 0 0 0 0
Saco Isl#4 Chinbrg T.I.F. 2045
Expense Expense - Chinburg: Miscellaneous Expense: 204405 - 500400 - 00000 0 2,125 52,056 157,418 194,916 157,418 (147,418) 10,000 0 0 10,000
Expense - Chinburg: C.E.A. Payments To Developers: 204405 - 500853 - 00000 0 0 0 0 0 0 188,491 188,491 0 0 188,491
Transfers: Transfer To General Fund: 204490 - 500950 - 00000 0 0 0 0 0 60,000 (60,000) 0 0 0 0
Expense Total 0 2,125 52,056 157,418 194,916 217,418 (18,927) 198,491 0 0 198,491
Revenue Revenue - Chinburg: Miscellaneous Fees: 204403 - 300710 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue - Chinburg: Interest Earnings: 204403 - 300750 - 00000 0 0 0 290 1,065 0 600 600 0 0 600
Transfers: Transfer From General Fund: 204490 - 300950 - 00000 0 2,656 65,071 196,773 228,653 196,773 38,841 235,614 0 0 235,614
Revenue Total 0 2,656 65,071 197,063 229,718 196,773 39,441 236,214 0 0 236,214
School Locks
Expense School Locks - Expense: School Locks Expense: 203705 - 500400 - 00000 36,500 0 0 0 0 0 0 0 0 0 0
Expense Total 36,500 0 0 0 0 0 0 0 0 0 0
Revenue School Locks - Revenue: Miscellaneous Fees: 203703 - 300710 - 00000 27,000 0 0 0 0 0 0 0 0 0 0
Revenue Total 27,000 0 0 0 0 0 0 0 0 0 0
Sep Grant
Expense Sep Grant - Expense: Sep Gran - Expense: 203905 - 500400 - 00000 3,109 285 3,895 711 0 0 0 0 0 0 0
Expense Total 3,109 285 3,895 711 0 0 0 0 0 0 0
Revenue Sep Grant - Revenue: Miscellaneous Fees: 203903 - 300710 - 00000 0 8,000 0 0 0 0 0 0 0 0 0
Revenue Total 0 8,000 0 0 0 0 0 0 0 0 0
Spring Hill T.I.F. 2032
Expense Transfers: Transfer To General Fund: 202390 - 500950 - 00000 0 0 0 0 0 230,000 (230,000) 0 0 0 0
Expense Spring Hill Tif: Miscellaneous Expense: 202305 - 500400 - 00000 205,414 61,161 544 0 285 0 1,540,653 1,540,653 0 0 1,540,653
Expense Spring Hill Tif: C.E.A. Payments To Developers: 202305 - 500853 - 00000 0 0 0 0 0 0 0 0 0 0 0
Section 6 – Other Governmental Funds 209
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Expense Total 205,414 61,161 544 0 285 230,000 1,310,653 1,540,653 0 0 1,540,653
Revenue Revenue Spring Hill Tif: Interest Earnings: 202303 - 300750 - 00000 533 1,569 4,448 19,235 25,144 0 20,000 20,000 0 0 20,000
Transfers: Transfer From General Fund: 202390 - 300950 - 00000 271,856 280,616 284,429 294,175 316,878 281,008 177,519 458,527 0 0 458,527
Revenue Total 272,389 282,185 288,877 313,410 342,022 281,008 197,519 478,527 0 0 478,527
Wellness Grant
Expense Expense - Wellness Grant: Temporary/Seasonal Wages: 202405 - 500113 - 00000 0 0 467 0 0 470 (470) 0 0 0 0
Expense - Wellness Grant: Overtime: 202405 - 500114 - 00000 5,295 4,135 2,033 2,655 2,613 2,030 625 2,655 0 0 2,655
Expense - Wellness Grant: Dental/Optical: 202405 - 500215 - 00000 0 0 4 15 0 0 0 0 0 0 0
Expense - Wellness Grant: Deferred Compensation: 202405 - 500286 - 00000 0 0 28 108 0 30 (30) 0 0 0 0
Expense - Wellness Grant: Health Insurance: 202405 - 500288 - 00000 0 0 92 315 0 90 (90) 0 0 0 0
Expense - Wellness Grant: Fica Taxes: 202405 - 500289 - 00000 0 0 44 167 0 40 (40) 0 0 0 0
Expense - Wellness Grant: St-Lt Disability: 202405 - 500295 - 00000 0 0 5 16 0 0 0 0 0 0 0
Expense - Wellness Grant: Office Supplies: 202405 - 500301 - 00000 13,056 217 0 0 0 0 0 0 0 0 0
Expense - Wellness Grant: Wellness Expense: 202405 - 500400 - 00000 6,614 5,546 5,000 6,130 6,456 5,000 1,100 6,100 0 0 6,100
Expense - Wellness Grant: Tickets Purchased: 202405 - 500421 - 00000 5,578 2,358 4,718 851 3,082 4,720 (2,470) 2,250 0 0 2,250
Expense - Wellness Grant: Contracted Services: 202405 - 500428 - 00000 (108) (401) (180) (261) (158) 180 (180) 0 0 0 0
Expense - Wellness Grant: Employee Safety Program: 202405 - 500610 - 00000 1,313 1,483 1,625 1,208 1,008 1,630 (230) 1,400 0 0 1,400
Expense Total 31,748 13,338 13,836 11,204 13,001 14,190 (1,785) 12,405 0 0 12,405
Revenue Revenue - Wellness Grant: Miscellaneous Fees: 202403 - 300610 - 00000 20,264 12,316 30,336 4,971 18,705 16,500 0 16,500 0 0 16,500
Revenue - Wellness Grant: Interest Earnings: 202403 - 300750 - 00000 0 0 0 256 960 0 750 750 0 0 750
Revenue - Wellness Grant: Ticket Revenue: 202403 - 300757 - 00000 5,214 4,132 3,395 1,481 642 3,400 (1,375) 2,025 0 0 2,025
Transfers: Transfer From General Fund: 202490 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 25,478 16,448 33,731 6,708 20,307 19,900 (625) 19,275 0 0 19,275
X. O Isl Renaiss Tif Exp2013
Expense X. Expense Saco Island Ren Tif: Saco Island Ren Tif Expense: 202805 - 500400 - 00000 16,514 5,560 0 0 0 0 0 0 0 0 0
Expense Total 16,514 5,560 0 0 0 0 0 0 0 0 0
Revenue X. Revenue Saco Island Ren Tif: Interest Earnings: 202803 - 300750 - 00000 21 2 0 0 0 0 0 0 0 0 0
Revenue Total 21 2 0 0 0 0 0 0 0 0 0
X. Saco Housing
Expense X. Expense Saco Housing: Saco Housing Expense: 200205 - 500400 - 00000 53,850 0 0 0 0 0 0 0 0 0 0
Section 6 – Other Governmental Funds 210
Other Governmental Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD APP
Approved Budget
Expense Total 53,850 0 0 0 0 0 0 0 0 0 0
X. Saco Island T.I.F. 2016
Expense Expense Saco Island Tif: Saco Island Tif Expense: 202205 - 500400 - 00000 30,000 13,602 2,510 0 0 0 0 0 0 0 0
Expense Saco Island Tif: Transfer To General Fund: 202205 - 500950 - 00000 25,000 84,906 308,007 0 0 0 0 0 0 0 0
Expense Total 55,000 98,508 310,517 0 0 0 0 0 0 0 0
Revenue Revenue Saco Island Tif: Transfer From General Fund: 202203 - 300950 - 00000 438,272 475,301 0 0 0 0 0 0 0 0 0
Revenue Total 438,272 475,301 0 0 0 0 0 0 0 0 0
Section 7 – Water Resource and Recovery Division 211
Section 7 – Water Resource and Recovery Division
The City of Saco Water Resource Recovery Department (WRRD) provides our customers with high quality wastewater services through responsible, sustainable, and creative stewardship of the resources and assets we manage. We do this with a productive and talented workforce, while always striving for excellence.
We accomplish this by protecting the health and well-being of all who live, work, and play within the city by conveying all liquid waste from their homes and businesses to the treatment facility for processing. Along with that is the protection of one of the city’s largest resources, the Saco River. It provides a tremendous recreational value to all citizens and a revenue to numerous entities.
The City of Saco WRRD utilizes an enterprise fund to promote and maintain long-term financial sustainability of its Water Resource activities. The fund is a separate accounting and financial reporting mechanism for which revenues and expenditures are segregated into a fund with financial statements separate from all other governmental activities. The fund identifies the total direct and indirect costs to provide the service and the sources and amounts of revenues that support the service for which a fee is charged in exchange for service.
A highlight of projects completed this fiscal year in support of our mission include: Rehabilitation of the Lincoln Street sewer main, closure of the Main Street combined sewer overflow, commissioning of the Precious Hidden Estates pump station and turnpike crossing, emergency generator installation at the Goosefare pump station, upgrade of the Windy Point pump station, Route 1 sewer extension phase one design completion, WRRD climate adaptation plan awarded and in progress, and WRRD heating system replacement.
Section 7 – Water Resource and Recovery Division 212
Budget Overview
Type Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Approved $ Change
Directive Budget
Expense Base Pay 710,398 711,043 711,655 724,901 598,381 769,681 65,701 835,382
Benefits 240,849 248,911 252,854 253,213 249,816 296,865 54,182 351,047
Capital 754,033 642,787 615,014 241,118 74,943 444,500 (48,580) 395,920
Contracts 255,710 241,180 269,286 286,871 186,781 313,750 16,500 330,250
Equipment 103,557 116,588 89,651 106,893 113,345 139,200 19,000 158,200
Fees 20,436 27,859 21,330 16,171 17,138 20,000 3,500 23,500
Gen Assist 68 0 0 0 0 600 0 600
Insurance 33,711 33,917 37,531 33,304 10,120 35,000 0 35,000
Maint/Part 71,086 54,993 59,290 65,423 24,957 73,500 2,500 76,000
Other 118,971 167,390 123,457 210,193 223,558 151,000 1,334 152,334
Overtime 31,511 27,405 31,047 33,915 22,675 36,050 1,082 37,132
Supplies 101,395 77,335 108,918 96,530 76,487 111,750 10,500 122,250
Trans Exp 0 1,043,503 0 0 49,957 0 0 0
Trav/Train 8,711 6,709 7,151 8,864 7,240 11,000 500 11,500
Utilities 193,031 191,286 191,534 189,402 166,168 215,183 11,602 226,785
Expense Total 2,643,467 3,590,906 2,518,718 2,266,798 1,821,566 2,618,079 137,821 2,755,900
Revenue Local Rev 2,767,973 2,491,481 2,689,707 2,688,569 2,083,616 2,749,455 6,445 2,755,900
Other Rev 32,564 21,969 12,380 12,972 13,513 0 0 0
Trans Rev 0 0 0 0 0 0 0 0
Revenue Total 2,800,537 2,513,450 2,702,087 2,701,541 2,097,129 2,749,455 6,445 2,755,900
Operating Income 157,070 (1,077,456) 183,369 434,743 275,563 131,376 (131,376) 0
Section 7 – Water Resource and Recovery Division 213
$0K
$500K
$1,000K
$1,500K
$2,000K
$2,500K
$3,000K
$3,500K
$4,000K
2015 2016 2017 2018 2019Apprv'd
Directive
Budgeted Expenses Over Time
Expense Total
Base Pay30.3%
Capital14.4%
Benefits12.7%
Contracts12.0%
Utilities8.2%
Equipment5.7%
Remain Cat.16.6%
Budgeted Expenses by Category
Section 7 – Water Resource and Recovery Division 214
WRRD – CSO Impact Fees
Description of the Fund: 176-96 Applicability - The combined sewer overflow (CSO) impact fees established by this article shall apply to all new construction or any change of use which results in a new or increased discharge of wastewater to the City of Saco collection system.
Revenue Sources: 176-100 Payment of fee - A. The CSO impact fee shall be paid at the time the building permit is obtained. Commercial and industrial applicants may request an assessment of the fee to be made in installments through a written request to the City Administrator. B. The City Administrator shall have the authority to approve or deny a request for installment payments. In the event of denial of the request for installment,
the applicant shall pay the CSO impact fee in full at the time a building permit is obtained.
Allowable Use of Resources: 176-107 Use of funds - All fees generated by this article shall be placed in a nonlapsing, interest-bearing fund to be known as the "CSO Impact Fee Fund," to be used only for improvements to the existing wastewater collection system or additional treatment facilities for the purpose of treating combined storm and sanitary flows.
Type
Category FY 2015 Actual FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget
FY 2019 Budget Updated $ Change
Directive Budget
Expense Capital 0 0 184,691 408,960 4,290 512,500 512,500 50,000 562,500
Other 0 0 0 39,250 151 0 0 0 0
Trans Exp 0 0 0 0 0 0 0 0 0
Expense Total 0 0 184,691 448,210 4,441 512,500 512,500 50,000 562,500
Revenue Local Rev 0 440,017 300,238 250,221 357,909 150,000 325,000 (125,000) 200,000
Other Rev 0 736 4,882 12,765 10,431 0 10,583 (10,583) 0
Trans Rev 0 326,137 0 0 49,957 0 0 0 0
Revenue Total 0 766,890 305,120 262,986 418,297 150,000 335,583 (135,583) 200,000
Operating Income 0 766,890 120,429 (185,224) 413,856 (176,917) (362,500)
Anticipated Fund Balance 702,095 1,115,951 525,178 162,678
Section 7 – Water Resource and Recovery Division 215
WRRD – Sewer Impact Fees
Description of the Fund: 176-34 Sewer connection charge
Revenue Sources: 176-34 Any single-family residence and any building, structure or use, completed and in existence on April 1, 1986, and not then connected to the sewer system, will be subject to an impact fee at the time of connection as established by the City Council after a public hearing. For such structures or uses, the Superintendent shall determine a sewer use base level, expressed in flow units, for any flow impacting the sewer system on that date. For structures or uses connecting to the system after April 1, 1986, the sewer use base level shall be established at the time of connection and hall be subject to the full impact fee per flow unit as established by the City Council after a public hearing. For any change of use, or any structural expansion or alteration, or any change which results in an increase of flow or pollutant loading above the sewer use base level as determined by the Superintendent, the user shall pay a charge per additional flow unit as established by the City
Council after a public hearing. [Amended 4-7-2003]
Allowable Use of Resources: 176-34 All charges generated by this section shall be placed in a nonlapsing fund, to be known as the "Wastewater Treatment Facilities Fund," to be used only for improvements to the existing wastewater treatment facilities or construction of additional treatment facilities.
Type
Category FY 2015 Actual FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget
FY 2019 Budget Updated $ Change
Directive Budget
Expense Capital 0 13,200 (38,493) 83,803 138,735 300,000 300,000 240,000 540,000
Other 0 0 0 0 346 0 0 0 0
Trans Exp 0 0 0 0 0 0 0 0 0
Expense Total 0 13,200 (38,493) 83,803 139,081 300,000 300,000 240,000 540,000
Revenue Local Rev 0 478,292 315,973 253,996 363,252 150,000 320,000 (120,000) 200,000
Other Rev 0 1,192 7,600 24,580 22,560 0 22,862 (22,862) 0
Trans Rev 0 630,055 0 0 0 0 0 0 0
Revenue Total 0 1,109,539 323,573 278,576 385,812 150,000 342,862 (142,862) 200,000
Operating Income 0 1,096,339 362,066 194,773 246,731 42,862 (340,000)
Anticipated Fund Balance 1,653,178 1,899,909 1,696,040 1,356,040
Section 7 – Water Resource and Recovery Division 216
WRRD – Subsurface Disposal Impact
Description of the Fund: 176-109 Fee imposed; disposition of funds; use. A. All building units or building expansions requiring the installation of a subsurface disposal system or expansion to an existing subsurface disposal system shall be subject to a subsurface disposal impact fee.
Revenue Sources: 176-109 Any person seeking to install or expand a subsurface disposal system shall fill out an appropriate form provided by the Code Enforcement Officer or his/her designee. No building permit or occupancy permit, whether for new use or construction or structural change or change of use, may be issued until the fee under this section has been paid.
Allowable Use of Resources: 176-109 All impact fees collected pursuant to this article shall be used to develop, design, construct, expand, improve and/or install municipal wastewater treatment facilities and associated capital improvements for the handling, disposal and treatment of septic waste.
Type
Category FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of Apr)
FY 2019 Budget $ Change
Recommended Budget
Expense Capital 0 0 0 0 0 0 0 0
Other 0 0 0 0 30 0 0 0
Trans Exp 0 0 0 0 0 0 0 0
Expense Total 0 0 0 0 30 0 0 0
Revenue Local Rev 0 18,500 16,000 21,500 6,500 10,000 0 10,000
Other Rev 0 0 655 2,039 1,926 0 0 0
Trans Rev 0 87,311 0 0 0 0 0 0
Revenue Total 0 105,811 16,655 23,539 8,426 10,000 0 10,000
Operating Income 0 105,811 16,655 23,539 8,396 10,000 0 10,000
Anticipated Fund Balance 146,005 154,401 156,005 166,005
Section 7 – Water Resource and Recovery Division 217
WRRD Line Item Budget
Enterprise Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD REC
Recommended Budget
City Enterprise Funds Expense
Base Pay Personnel Services: Department Head Wages: 50070 - 500101 - 00000 99,884 97,235 99,480 98,787 88,121 103,605 3,108 106,713 0 0 106,713
Personnel Services: Supervisory Wages: 50070 - 500102 - 00000 74,185 74,755 73,346 75,460 91,994 81,067 99,507 180,574 0 0 180,574
Personnel Services: Non-Supervisory Wages: 50070 - 500103 - 00000 291,494 306,746 302,838 306,321 211,369 332,473 (3,316) 329,157 0 0 329,157
Personnel Services: Court Officers/Clerical Wages: 50070 - 500104 - 00000 61,436 48,833 44,203 44,576 35,385 46,035 (46,035) 0 0 0 0
Personnel Services: Temporary/Seasonal Wages: 50070 - 500113 - 00000 3,410 0 0 0 0 0 0 0 0 0 0
Personnel Services: Mechanic Wages: 50070 - 500133 - 00000 161,292 162,758 165,028 169,656 148,747 180,751 10,869 191,620 0 0 191,620
Personnel Services: Call Time Wages: 50070 - 500134 - 00000 18,697 20,716 26,760 30,101 22,765 25,750 1,568 27,318 0 0 27,318
Base Pay Total 710,398 711,043 711,655 724,901 598,381 769,681 65,701 835,382 0 0 835,382
Benefits Personnel Services: Dental/Optical: 50070 - 500215 - 00000 1,255 1,950 2,415 2,437 1,831 4,079 (1,089) 2,990 0 0 2,990
Personnel Services: Unemployment Compensation: 50070 - 500283 - 00000 1,935 655 0 0 0 2,824 283 3,107 0 0 3,107
Personnel Services: Workers Compensation Insurance: 50070 - 500285 - 00000 29,028 32,103 37,576 13,558 10,972 32,949 (21,449) 11,500 0 0 11,500
Personnel Services: Deferred Compensation: 50070 - 500286 - 00000 7,555 4,624 4,986 (3,220) 2,187 2,290 229 2,519 0 0 2,519
Personnel Services: Mepers (Retirement): 50070 - 500287 - 00000 24,016 36,792 38,812 47,938 40,197 44,882 21,368 66,250 0 0 66,250
Personnel Services: Health Insurance: 50070 - 500288 - 00000 117,202 109,539 112,033 133,022 148,474 146,398 46,560 192,958 0 0 192,958
Personnel Services: Fica Taxes: 50070 - 500289 - 00000 53,551 56,902 44,578 53,626 42,887 57,795 7,775 65,570 0 0 65,570
Personnel Services: St/Lt Disaiblity & Life Insura: 50070 - 500290 - 00000 6,307 6,346 12,454 5,852 3,268 5,648 505 6,153 0 0 6,153
Benefits Total 240,849 248,911 252,854 253,213 249,816 296,865 54,182 351,047 0 0 351,047
Capital Wwtp Lease Principal: Vehicles & Equp Lease Principa: 500651 - 500916 - 00000 0 0 0 0 0 70,000 (61,725) 8,275 0 0 8,275
Depreciation Expense: Depreciation Expense: 50098 - 500404 - 00000 286,151 269,639 269,123 269,842 0 287,000 12,952 299,952 0 0 299,952
Repairs And Maintenance: Cap-Pick Up Truck: 50095 - 500910 - 04925 0 0 0 0 0 0 0 0 0 0 0
Repairs And Maintenance: Capital Improvement Projects: 50095 - 500910 - 00000 (49) 0 (126,769) 0 0 0 0 0 0 0 0
Repairs And Maintenance: House Connection Repair Reserv: 50095 - 500910 - 03915 2,970 4,739 1,458 35,600 3,328 0 10,000 10,000 0 0 10,000
Repairs And Maintenance: Pump Station Upgrades: 50095 - 500910 - 05111 256,895 40,833 268,045 650 0 0 0 0 0 0 0
Repairs And Maintenance: Cso Project: 50095 - 500910 - 05112 85,000 319,165 198,903 22,700 0 0 0 0 0 0 0
Repairs And Maintenance: Cso Impact Fee Reserve: 50095 - 500910 - 03913 111,126 0 0 0 0 0 0 0 0 0 0
Repairs And Maintenance: Factory Island Force Main Relo: 50095 - 500912 - 09020 0 0 0 (67,674) 0 0 0 0 0 0 0
Repairs And Maintenance: Factory Isl Engineering Servic: 50095 - 500912 - 09021 0 0 0 (20,000) 0 0 0 0 0 0 0
Interest Expense: Vehicles & Equp Lease Interest: 500661 - 500916 - 00000 0 0 0 0 0 0 0 0 0 0 0
Interest Expense: Debt- Principal: 50085 - 500826 - 00000 0 0 0 0 0 0 0 0 0 0 0
Interest Expense: Debt- Interest: 50085 - 500827 - 00000 11,940 8,411 4,254 0 71,615 87,500 (87,500) 0 0 0 0
Repairs And Maintenance: Biosolids Holding Tank: 50095 - 500910 - 05113 0 0 0 0 0 0 40,000 40,000 0 0 40,000
Repairs And Maintenance: Odor Control: 50095 - 500910 - 05114 0 0 0 0 0 0 37,693 37,693 0 0 37,693
Section 7 – Water Resource and Recovery Division 218
Enterprise Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD REC
Recommended Budget
Capital Total 754,033 642,787 615,014 241,118 74,943 444,500 (48,580) 395,920 0 0 395,920
Contracts Contractual Services: Contracted Services: 50090 - 500428 - 00000 1,318 3,391 2,367 4,068 3,364 5,500 1,500 7,000 0 0 7,000
Contractual Services: Contracted Services: 50076 - 500428 - 00000 35,779 15,520 58,605 77,727 13,356 75,000 0 75,000 0 0 75,000
Contractual Services: Contracted Services: 50080 - 500428 - 00000 216,480 219,861 206,071 202,653 168,281 230,000 15,000 245,000 0 0 245,000
Contractual Services: Processing/Disposal/Trucking: 50080 - 500434 - 00000 2,133 2,240 2,243 2,321 1,780 3,000 0 3,000 0 0 3,000
Other Supplies And Expenses: Copier: 50103 - 500338 - 00000 0 0 0 0 0 0 0 0 0 0 0
Other Supplies And Expenses: Advertising: 50103 - 500341 - 00000 0 168 0 102 0 250 0 250 0 0 250
Contracts Total 255,710 241,180 269,286 286,871 186,781 313,750 16,500 330,250 0 0 330,250
Equipment Other Supplies And Expenses: Minor Equipment: 50093 - 500317 - 00000 30,050 50,579 27,360 45,646 47,070 55,000 5,000 60,000 0 0 60,000
Other Supplies And Expenses: Rental Equipment: 50093 - 500354 - 00000 182 182 0 0 0 500 0 500 0 0 500
Other Supplies And Expenses: Minor Equipment: 50075 - 500317 - 00000 9,076 14,156 11,538 7,681 (4,212) 12,000 3,000 15,000 0 0 15,000
Other Supplies And Expenses: Uniforms/Safety Equipment: 50075 - 500324 - 00000 331 729 1,293 1,469 0 1,200 0 1,200 0 0 1,200
Other Supplies And Expenses: Rental Equipment: 50075 - 500354 - 00000 2,896 2,500 0 2,295 318 3,500 0 3,500 0 0 3,500
Other Supplies And Expenses: Minor Equipment: 50103 - 500317 - 00000 54,015 42,915 44,502 43,405 67,137 60,000 10,000 70,000 0 0 70,000
Other Supplies And Expenses: Uniforms/Safety Equipment: 50103 - 500324 - 00000 3,792 1,854 774 844 736 2,000 0 2,000 0 0 2,000
Other Supplies And Expenses: Rental Equipment: 50103 - 500354 - 00000 378 (33) 0 902 0 1,000 0 1,000 0 0 1,000
Personnel Services: Clothing/Boot Allowance: 50070 - 500325 - 00000 2,837 3,706 4,184 4,651 2,296 4,000 1,000 5,000 0 0 5,000
Personnel Services: Tool Allowance: 50070 - 500316 - 00000 0 0 0 0 0 0 0 0 0 0 0
Equipment Total 103,557 116,588 89,651 106,893 113,345 139,200 19,000 158,200 0 0 158,200
Fees Contractual Services: Monitoring Costs/Lab Analysis: 50080 - 500430 - 00000 1,761 11,271 4,687 3,393 3,424 7,000 0 7,000 0 0 7,000
Other Supplies And Expenses: Dues & Memberships: 50103 - 500330 - 00000 1,154 2,192 2,404 1,584 2,453 3,000 0 3,000 0 0 3,000
Other Supplies And Expenses: Computer Software: 50103 - 500360 - 00000 5,106 4,661 5,785 4,459 2,944 5,000 500 5,500 0 0 5,500
Other Supplies And Expenses: Filing Fees/Licenses/Permits: 50103 - 500370 - 00000 12,415 9,735 8,454 6,735 8,317 5,000 3,000 8,000 0 0 8,000
Fees Total 20,436 27,859 21,330 16,171 17,138 20,000 3,500 23,500 0 0 23,500
Gen Assist Personnel Services: Medical: 50070 - 500394 - 00000 68 0 0 0 0 600 0 600 0 0 600
Gen Assist Total 68 0 0 0 0 600 0 600 0 0 600
Insurance Other Supplies And Expenses: Liability Insurance: 50103 - 500281 - 00000 33,711 33,917 37,531 33,304 10,120 35,000 0 35,000 0 0 35,000
Insurance Total 33,711 33,917 37,531 33,304 10,120 35,000 0 35,000 0 0 35,000
Maint/Part Repairs And Maintenance: Building Repairs & Maintenance: 50092 - 500351 - 00000 3,280 1,043 2,978 1,092 1,013 3,500 0 3,500 0 0 3,500
Repairs And Maintenance: Repairs/Maintenance: 50092 - 500410 - 00000 5,100 10,546 6,735 3,441 7,559 10,000 0 10,000 0 0 10,000
Repairs And Maintenance: City Vehicle Repairs: 50102 - 500320 - 00000 4,660 7,290 7,288 7,165 6,521 4,500 2,500 7,000 0 0 7,000
Repairs And Maintenance: Building Repairs & Maintenance: 50102 - 500351 - 00000 2,788 665 1,165 26 1,431 5,500 0 5,500 0 0 5,500
Repairs And Maintenance: Repairs/Maintenance: 50102 - 500410 - 00000 55,258 35,449 41,124 53,699 8,433 50,000 0 50,000 0 0 50,000
Section 7 – Water Resource and Recovery Division 219
Enterprise Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD REC
Recommended Budget
Maint/Part Total 71,086 54,993 59,290 65,423 24,957 73,500 2,500 76,000 0 0 76,000
Other Other Supplies And Expenses: Furniture & Fixtures: 50103 - 500350 - 00000 1,535 200 0 31 350 1,000 1,334 2,334 0 0 2,334
Other Supplies And Expenses: Miscellaneous Expense: 50103 - 500400 - 00000 0 0 0 0 130 0 0 0 0 0 0
Other Supplies And Expenses: Irrigation Abatements: 50103 - 500401 - 00000 117,436 167,190 123,457 210,162 223,078 150,000 0 150,000 0 0 150,000
Other Total 118,971 167,390 123,457 210,193 223,558 151,000 1,334 152,334 0 0 152,334
Overtime Personnel Services: Overtime: 50070 - 500114 - 00000 31,511 27,405 31,047 33,915 22,675 36,050 1,082 37,132 0 0 37,132
Overtime Total 31,511 27,405 31,047 33,915 22,675 36,050 1,082 37,132 0 0 37,132
Supplies Other Supplies And Expenses: Chemicals: 50093 - 500306 - 00000 4,683 4,483 2,348 3,993 993 5,000 500 5,500 0 0 5,500
Other Supplies And Expenses: Chemicals: 50075 - 500306 - 00000 740 0 30 0 490 500 0 500 0 0 500
Other Supplies And Expenses: Construction Materials: 50075 - 500348 - 00000 30,965 7,994 26,243 25,411 9,511 30,000 5,000 35,000 0 0 35,000
Repairs And Maintenance: Cleaning Supplies: 50102 - 500308 - 00000 1,499 1,275 1,305 1,265 846 1,500 0 1,500 0 0 1,500
Other Supplies And Expenses: Office Supplies: 50103 - 500301 - 00000 896 1,082 685 677 543 2,000 0 2,000 0 0 2,000
Other Supplies And Expenses: General Supplies: 50103 - 500302 - 0 0 0 0 0 0 0 0 0 0 0
Other Supplies And Expenses: Computer Supplies: 50103 - 500304 - 00000 0 1,222 1,237 1,912 753 2,000 0 2,000 0 0 2,000
Other Supplies And Expenses: Chemicals: 50103 - 500306 - 00000 52,257 56,203 73,047 60,647 62,019 65,000 5,000 70,000 0 0 70,000
Other Supplies And Expenses: Books/Manuals: 50103 - 500332 - 00000 0 0 610 246 99 250 0 250 0 0 250
Other Supplies And Expenses: Postage: 50103 - 500337 - 00000 10,117 5,076 3,364 2,357 1,193 5,000 0 5,000 0 0 5,000
Other Supplies And Expenses: Printing: 50103 - 500344 - 00000 238 0 49 22 20 500 0 500 0 0 500
Personnel Services: Meal Allowance: 50070 - 500349 - 00000 0 0 0 0 20 0 0 0 0 0 0
Supplies Total 101,395 77,335 108,918 96,530 76,487 111,750 10,500 122,250 0 0 122,250
Trans Exp Transfers: Transfer To Special Revenue: 50097 - 500951 - 00000 0 1,043,503 0 0 0 0 0 0 0 0 0
Transfers: Transfer Out - Capital Project: 50097 - 500952 - 00000 0 0 0 0 49,957 0 0 0 0 0 0
Trans Exp Total 0 1,043,503 0 0 49,957 0 0 0 0 0 0
Trav/Train Personnel Services: Tuition/Training: 50070 - 500322 - 00000 4,520 2,647 2,478 5,068 2,733 5,000 500 5,500 0 0 5,500
Other Supplies And Expenses: Travel: 50103 - 500339 - 00000 4,191 4,062 4,673 3,796 4,507 6,000 0 6,000 0 0 6,000
Trav/Train Total 8,711 6,709 7,151 8,864 7,240 11,000 500 11,500 0 0 11,500
Utilities Utilities: Cmp 443-006-8061-012: 50091 - 500333 - 98526 9,494 8,642 2,651 0 0 0 0 0 0 0 0
Utilities: Electricity 443-018-0321-012: 50091 - 500333 - 98521 171 10 0 0 0 0 0 0 0 0 0
Utilities: Electricity: 50091 - 500333 - 00000 0 0 23 0 0 0 0 0 0 0 0
Utilities: Electricity: 50101 - 500333 - 00000 0 0 0 0 0 0 0 0 0 0 0
Utilities: Gas & Oil: 50101 - 500319 - 00000 7,955 6,135 6,342 5,239 3,716 8,000 (2,000) 6,000 0 0 6,000
Utilities: Heating Fuel: 50091 - 500313 - 00000 9,185 5,174 4,597 5,584 2,845 7,000 0 7,000 0 0 7,000
Utilities: Heating Fuel: 50101 - 500313 - 00000 1,470 1,403 1,759 2,630 10,119 1,500 6,000 7,500 0 0 7,500
Section 7 – Water Resource and Recovery Division 220
Enterprise Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD REC
Recommended Budget
Utilities: Telephone: 50101 - 500336 - 00000 9,406 9,733 6,643 7,212 5,705 9,000 0 9,000 0 0 9,000
Utilities: Water: 50091 - 500334 - 00000 2,830 2,895 4,169 3,524 1,822 3,000 2,000 5,000 0 0 5,000
Utilities: Water: 50101 - 500334 - 00000 18,146 14,257 16,454 19,451 16,404 14,950 0 14,950 0 0 14,950
Other Supplies And Expenses: Oils & Lubricants: 50103 - 500315 - 00000 0 160 0 0 0 500 0 500 0 0 500
Utilities: 110 Main St 3501-5823-632: 50091 - 500333 - 98530 752 887 908 957 951 1,045 104 1,149 0 0 1,149
Utilities: 981 Portland Rd 3501-2889-727: 50091 - 500333 - 98528 1,616 1,822 1,993 2,045 1,970 2,292 229 2,521 0 0 2,521
Utilities: 120 Main St P/P 3501-2656-555: 50091 - 500333 - 98532 0 0 161 830 881 185 18 203 0 0 203
Utilities: 46 Doublass Ave 3501-3033-564: 50091 - 500333 - 98513 874 767 990 920 775 1,139 114 1,253 0 0 1,253
Utilities: 8 New County Rd 3001-0973-276: 50091 - 500333 - 98533 0 0 0 0 395 0 0 0 0 0 0
Utilities: Pine Ridge Rd P/S3501-5375-708: 50091 - 500333 - 98519 1,500 1,246 1,245 1,385 1,034 1,432 143 1,575 0 0 1,575
Utilities: Us Route 1 3501-1720-386: 50091 - 500333 - 98518 1,695 2,194 2,585 2,842 2,759 2,972 298 3,270 0 0 3,270
Utilities: Skyline Dr P/S 3501-5547-876: 50091 - 500333 - 98523 353 404 412 416 352 474 47 521 0 0 521
Utilities: Parker Cir P/S 3501-5620-913: 50091 - 500333 - 98520 470 449 496 567 509 570 57 627 0 0 627
Utilities: Kimberly Dr Pvt 3501-0128-169: 50091 - 500333 - 98503 499 483 582 636 481 670 67 737 0 0 737
Utilities: Buxton Rd P/S 3501-3063-850: 50091 - 500333 - 98504 2,866 2,802 3,157 3,125 2,845 3,630 363 3,993 0 0 3,993
Utilities: Meadow Ln P/S 3501-6542-439: 50091 - 500333 - 98517 271 262 282 280 233 324 32 356 0 0 356
Utilities: Bayview Ter P/S 3501-5045-517: 50091 - 500333 - 98516 483 478 560 554 431 644 65 709 0 0 709
Utilities: Cumberland Ave 3501-7162-724: 50091 - 500333 - 98502 14,303 13,556 14,814 12,138 12,255 17,036 1,704 18,740 0 0 18,740
Utilities: 1 Windy Point Ln 3501-1893-357: 50091 - 500333 - 98531 0 0 6,388 13,332 11,308 7,346 734 8,080 0 0 8,080
Utilities: Bayview Rd P/S 3501-5035-005: 50091 - 500333 - 98501 2,078 1,833 2,087 1,856 1,670 2,400 240 2,640 0 0 2,640
Utilities: Wildwood Dr P/S 3501-6725-117: 50091 - 500333 - 98525 723 750 847 887 791 974 97 1,071 0 0 1,071
Utilities: Oob Rd P/S 3501-5290-683: 50091 - 500333 - 98524 444 439 397 449 350 457 46 503 0 0 503
Utilities: Woodman Ave 3501-4209-361: 50091 - 500333 - 98529 914 871 1,080 1,184 909 1,242 124 1,366 0 0 1,366
Utilities: Strawberry Pump 3501-7200-953: 50091 - 500333 - 98527 537 549 795 892 800 914 91 1,005 0 0 1,005
Utilities: Geenhaven Cir 2 3501-5502-319: 50091 - 500333 - 98509 279 288 317 325 256 365 36 401 0 0 401
Utilities: Glenhaven Cir 3 3501-5508-787: 50091 - 500333 - 98510 291 294 277 294 245 319 32 351 0 0 351
Utilities: Glenhaven Cir I 3501-5493-279: 50091 - 500333 - 98508 286 284 285 312 247 328 32 360 0 0 360
Utilities: North Ave P/S 3501-5240-316: 50091 - 500333 - 98507 332 353 361 433 375 415 42 457 0 0 457
Utilities: Camp Ellis Pump 3501-5184-522: 50091 - 500333 - 98505 2,407 2,479 2,641 2,644 2,245 3,038 303 3,341 0 0 3,341
Utilities: Irving St P/S 3501-4873-513: 50091 - 500333 - 98515 342 354 356 413 365 409 41 450 0 0 450
Utilities: Portland Rd 3501-6885-200: 50091 - 500333 - 98511 4,479 4,311 4,430 3,970 3,781 5,095 509 5,604 0 0 5,604
Utilities: Hillview Ave 2 3501-0389-225: 50091 - 500333 - 98512 245 271 297 276 243 342 34 376 0 0 376
Utilities: Front St Garage 3501-3928-383: 50101 - 500333 - 98402 1,537 776 752 469 788 865 0 865 0 0 865
Utilities: 68 Front (Wwt)St 3501-3863-424: 50101 - 500333 - 98404 93,798 103,675 99,401 91,331 75,313 114,311 0 114,311 0 0 114,311
Utilities Total 193,031 191,286 191,534 189,402 166,168 215,183 11,602 226,785 0 0 226,785
Expense Total 2,643,467 3,590,906 2,518,718 2,266,798 1,821,566 2,618,079 137,821 2,755,900 0 0 2,755,900
Revenue
Local Rev
Section 7 – Water Resource and Recovery Division 221
Enterprise Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD REC
Recommended Budget
Charges For Services: Miscellaneous Fees: 50010 - 300710 - 00000 26,020 (15,221) 5,953 0 0 5,000 0 5,000 0 0 5,000
Charges For Services: Poland Springs (Nestle) Rev: 50010 - 300723 - 00000 98,362 121,890 111,327 102,601 72,459 100,000 (20,000) 80,000 0 0 80,000
Charges For Services: Septic Tank Discharge Fees: 50010 - 400510 - 00000 4,801 0 0 0 0 0 0 0 0 0 0
Charges For Services: Sewer User Fees: 50010 - 400511 - 00000 2,297,801 2,384,812 2,572,427 2,585,968 2,011,157 2,644,455 26,445 2,670,900 0 0 2,670,900
Charges For Services: Septic Receiving Impact Fee: 50010 - 400512 - 00000 7,500 0 0 0 0 0 0 0 0 0 0
Ef - Charges For Service: Cso Impact Fees: 50030 - 400501 - 00000 156,611 0 0 0 0 0 0 0 0 0 0
Ef - Charges For Service: Sewer Impact Fees: 50050 - 400500 - 00000 176,878 0 0 0 0 0 0 0 0 0 0
Local Rev Total 2,767,973 2,491,481 2,689,707 2,688,569 2,083,616 2,749,455 6,445 2,755,900 0 0 2,755,900
Other Rev Budget Use Of Surplus: Budgeted Use Of Surplus: 50005 - 300800 - 00000 0 0 0 0 0 0 0 0 0 0 0
Miscellaneous Revenues: Interest Earnings: 50020 - 300750 - 00000 32,564 21,969 12,380 12,972 13,513 0 0 0 0 0 0
Other Rev Total 32,564 21,969 12,380 12,972 13,513 0 0 0 0 0 0
Trans Rev Transfer: Transfer From General Fund: 500090 - 300950 - 00000 0 0 0 0 0 0 0 0 0 0 0
Trans Rev Total 0 0 0 0 0 0 0 0 0 0 0
Revenue Total 2,800,537 2,513,450 2,702,087 2,701,541 2,097,129 2,749,455 6,445 2,755,900 0 0 2,755,900
Wrrd - Cso Impact Fees
Expense Capital
Repairs And Maintenance: Seperate Storm & Sanit Mkt St: 510170 - 500910 - 11909 0 0 0 0 0 90,000 0 90,000 0 0 90,000
Repairs And Maintenance: Rehab Sanitary Sewer Linc St: 510170 - 500910 - 11908 0 0 0 0 0 300,000 0 300,000 0 0 300,000
Repairs And Maintenance: Park St Cross Country Line Reh: 510170 - 500910 - 11907 0 0 0 0 0 7,500 0 7,500 0 0 7,500
Repairs And Maintenance: Front St Flow Monitoring: 510170 - 500910 - 11910 0 0 0 0 0 15,000 0 15,000 0 0 15,000
Repairs And Maintenance: Industrial Park Cr Countr Reha: 510170 - 500910 - 11906 0 0 0 0 0 100,000 0 100,000 0 0 100,000
Repairs And Maintenance: Capital Improvements: 510170 - 500910 - 00000 0 0 184,691 408,960 4,290 0 0 0 0 0 0
Repairs And Maintenance: Bypass Pump: 510170 - 500910 - 11913 0 0 0 0 0 0 50,000 50,000 0 0 50,000
Repairs And Maintenance: Front Street Cso Project: 510170 - 500910 - 05112 0 0 0 0 0 0 0 0 0 0 0
Capital Total 0 0 184,691 408,960 4,290 512,500 50,000 562,500 0 0 562,500
Other Other Supplies And Expenses: Miscellaneous Expense: 510105 - 500400 - 00000 0 0 0 39,250 151 0 0 0 0 0 0
Other Total 0 0 0 39,250 151 0 0 0 0 0 0
Trans Exp Transfer Expense: Tranfer To Enterprise: 510190 - 500954 - 00000 0 0 0 0 0 0 0 0 0 0 0
Trans Exp Total 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 184,691 448,210 4,441 512,500 50,000 562,500 0 0 562,500
Revenue
Local Rev
Section 7 – Water Resource and Recovery Division 222
Enterprise Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD REC
Recommended Budget
Wrrd - Cso Impact Fees - Rev: Cso Impact Fees: 510103 - 400501 - 00000 0 440,017 300,238 250,221 357,909 150,000 50,000 200,000 0 0 200,000
Local Rev Total 0 440,017 300,238 250,221 357,909 150,000 50,000 200,000 0 0 200,000
Other Rev Other Revenues: Interest Earnings: 510138 - 300750 - 00000 0 736 4,882 12,765 10,431 0 0 0 0 0 0
Other Rev Total 0 736 4,882 12,765 10,431 0 0 0 0 0 0
Trans Rev Wrrd - Cso Impact Fees - Rev: Tranfer From Enterprise: 510103 - 300954 - 00000 0 326,137 0 0 49,957 0 0 0 0 0 0
Trans Rev Total 0 326,137 0 0 49,957 0 0 0 0 0 0
Revenue Total 0 766,890 305,120 262,986 418,297 150,000 50,000 200,000 0 0 200,000
Wrrd - Sewer Impact Fees
Expense Capital
Repairs And Maintenance: Capital Improvement Projects: 510070 - 500910 - 00000 0 13,200 (38,493) 83,803 0 0 0 0 0 0 0
Repairs And Maintenance: Study - Sea Level Rise: 510070 - 500910 - 11904 0 0 0 0 63,485 80,000 0 80,000 0 0 80,000
Repairs And Maintenance: Plant Water System: 510070 - 500910 - 11903 0 0 0 0 0 60,000 0 60,000 0 0 60,000
Repairs And Maintenance: Process Build & Heat Syst Upgr: 510070 - 500910 - 11902 0 0 0 0 60,400 120,000 0 120,000 0 0 120,000
Repairs And Maintenance: Gsfr Pump Station Generator: 510070 - 500910 - 11905 0 0 0 0 14,850 40,000 0 40,000 0 0 40,000
Repairs And Maintenance: Recondition Pump Stations: 510070 - 500910 - 11912 0 0 0 0 0 0 90,000 90,000 0 0 90,000
Repairs And Maintenance: Replace Aeration Blowers: 510070 - 500910 - 11911 0 0 0 0 0 0 150,000 150,000 0 0 150,000
Capital Total 0 13,200 (38,493) 83,803 138,735 300,000 240,000 540,000 0 0 540,000
Other Other Supplies And Expenses: Miscellaneous Expense: 510005 - 500400 - 00000 0 0 0 0 346 0 0 0 0 0 0
Other Total 0 0 0 0 346 0 0 0 0 0 0
Trans Exp Transfer Expense: Transfer Out - Enterprise Fund: 510090 - 500954 - 00000 0 0 0 0 0 0 0 0 0 0 0
Trans Exp Total 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 13,200 (38,493) 83,803 139,081 300,000 240,000 540,000 0 0 540,000
Revenue
Local Rev Wrrd - Sewer Impact Fees - Rev: Sewer Impact Fees: 510003 - 400500 - 00000 0 478,292 315,973 253,996 363,252 150,000 50,000 200,000 0 0 200,000
Local Rev Total 0 478,292 315,973 253,996 363,252 150,000 50,000 200,000 0 0 200,000
Other Rev Other Revenues: Interest Earnings: 510038 - 300750 - 00000 0 1,192 7,600 24,580 22,560 0 0 0 0 0 0
Other Rev Total 0 1,192 7,600 24,580 22,560 0 0 0 0 0 0
Trans Rev Wrrd - Sewer Impact Fees - Rev: Transfer In - Enterprise Fund: 510003 - 300954 - 00000 0 630,055 0 0 0 0 0 0 0 0 0
Trans Rev Total 0 630,055 0 0 0 0 0 0 0 0 0
Section 7 – Water Resource and Recovery Division 223
Enterprise Funds Line Item Detail FY 2015 Actual
FY 2016 Actual
FY 2017 Actual
FY 2018 Actual
FY 2019 Curr (as of
Apr) FY 2019 Budget $ Change
Directive Budget RAD REC
Recommended Budget
Revenue Total 0 1,109,539 323,573 278,576 385,812 150,000 50,000 200,000 0 0 200,000
Wrrd - Subsurface Disposal Imp
Expense Capital
Repairs And Maintenance: Capital Improvements: 510270 - 500910 - 00000 0 0 0 0 0 0 0 0 0 0 0
Capital Total 0 0 0 0 0 0 0 0 0 0 0
Other Other Supplies And Expenses: Miscellaneous Expense: 510205 - 500400 - 00000 0 0 0 0 30 0 0 0 0 0 0
Other Total 0 0 0 0 30 0 0 0 0 0 0
Trans Exp Transfer Expense: Transfer To Enterprise: 510290 - 500954 - 00000 0 0 0 0 0 0 0 0 0 0 0
Trans Exp Total 0 0 0 0 0 0 0 0 0 0 0
Expense Total 0 0 0 0 30 0 0 0 0 0 0
Revenue
Local Rev Wrrd- Subsurface Disp - Rev: Septic Receiving Impact Fee: 510203 - 400512 - 00000 0 18,500 16,000 21,500 6,500 10,000 0 10,000 0 0 10,000
Local Rev Total 0 18,500 16,000 21,500 6,500 10,000 0 10,000 0 0 10,000
Other Rev Other Revenues: Interest Earnings: 510238 - 300750 - 00000 0 0 655 2,039 1,926 0 0 0 0 0 0
Other Rev Total 0 0 655 2,039 1,926 0 0 0 0 0 0
Section 7 – Water Resource and Recovery Division 224
Appendix A – Glossary of Terms 225
Appendix A – Glossary of Terms Audited Financial Statements – Per City Charter, the Council should provide for an independent annual audit of the all the City accounts. Other regulations require the Finance Department to produce a set of financial statements in compliance with applicable regulations. These financial statements are reviewed as part of the annual audit and compiled into the Certified Annual Financial Report (CAFR).
Budget – The municipal budget details all of the expenses and revenues that the City of Saco needs to provide quality services for its citizens for a full fiscal year (July 1st - June 30th). The municipal budget is similar to a family budget that is created to ensure that the money a family earns will adequately cover family expenses. Unlike a family budget, the City of Saco’s budget is a legally adopted document, which means that it can only be changed through an act of the City Council.
Capital Program – According to Section 6.04 of the City Charter, the City Administrator is to prepare and submit to the City Council a five-year capital program at a regular meeting of the City Council in March of each year. It should include all capital improvements proposed to be undertaken during the five fiscal years ensuing with appropriate supporting information, cost estimates and financing methods, and the estimated annual cost of maintaining both current and proposed new capital. Appropriations made for the Capital Program roll forward from year to year until fully spent unless the appropriation remains untouched for three full fiscal years, at which point the appropriation is to be returned to the General Fund undesignated fund balance.
City Charter – The City Charter is the guiding document for governmental operations. Any proposed changes or amendments to the charter are brought before the citizens for a vote prior to adoption.
City Code – The City Code of Ordinances is a collection of local laws that are enforced locally in addition to state law and federal law.
Directive – In the context of the City’s budget process, the Directive budget reflects the City Administrator and Finance Director’s best efforts to compile a budget that meets Council direction for the budget they would like to see for the City in the coming year.
Economic Development Commission – Established by the City Code to support the City of Saco's economic and community development efforts and to advise the City Council, staff and community on strategies, programs and policies, funding sources, and various actions that the City should undertake to promote and enhance the City of Saco; to assist City staff to actively pursue, within the goals and guidelines of City Council, commercial and industrial business development/investment for relocation into the City of Saco in order to achieve a balanced tax base; to assist City staff in working with the business community in the retention and expansion of the businesses already within the City; and to promote the City in various manners as an excellent place to live, work and do business.
Enterprise Fund – Funds that charge fees for service to outside customers. Generally, enterprise funds raise enough revenue to cover expenses.
Fiscal Year – Per the City Charter, the fiscal year begins on July 1st and ends on June 30th. The fiscal year is defined by the year in which it ends. So, for example, fiscal year 2020 goes from July 1st, 2019, to June 30th, 2020.
Full Accrual Accounting – This is the type of accounting used by the private sector.
Fund Accounting – Governmental organizations make use of fund accounting in order to maintain transparency in the flow and use of certain financial assets. Funds are defined by a set of self-balancing accounts. Some funds are required to be established by State law. However, management establishes many other funds to help it control and manage money for specific purposes or to show that it is meeting legal responsibilities for using certain taxes, grants or other money.
General Fund – This is the main fund through which revenue and expenses flow each year. It includes the operations budgets for all City departments, except WRRD, as well as the Capital Program.
Governmental Fund – Funds related to governmental operations. These funds are reported using an accounting method called modified accrual accounting.
Impact Fees – Impact fees are special charges levied for new development to cover the cost of related capital expansion and other increased costs of City services.
Appendix A – Glossary of Terms 226
Major Fund – Funds whose revenues, expenditures/expenses, assets, or liabilities (excluding extraordinary items) are at least 10 percent of corresponding totals for all governmental or enterprise funds and at least 5 percent of the aggregate amount for all governmental and enterprise funds. Any other fund may be reported as a major fund if the government's officials believe that fund is particularly important to financial statement users (GASB Statement No. 34).
Modified Accrual Accounting – A form of accounting that measures cash and all other financial assets that can be readily converted to cash.
Permanent Fund – Governmental funds where expenditures draw on interest earned from investment.
Requests Above Directive (RADs) – Requests above the directive are requests made by City staff for items that do not fit within the City Council directive, but which are still deemed necessary to continue to provide quality service levels to the citizens of Saco.
School Operations Fund – This is the main fund for the School Department. The School Operations Fund is maintained in a separate accounting system from the City and the annual School budget is documented in a separate budget book.
Special Revenue Funds – Governmental funds with a specific, dedicated revenue source and restrictions on appropriate use.
Supported Entities – Supported entities are all of the various boards, commissions, local organizations, and non-profits supported by the City of Saco each year.
Tax Increment Finance (TIF) Districts – The City may provide financial assistance to local economic development projects by using the new property taxes that result from the commercial investment and corresponding increase in taxable property valuation. This is accomplished by utilizing municipal tax increment financing district (TIF) in accordance with Chapter 260 of MRSA Title 30-A. The City Council is authorized by statue to establish a Municipal Tax Increment Financing District and establish the Development Plan subject to the approval by the Commissioner of the Maine Department of Economic and Community Development. Tax increment Financing Districts allow the City to “shelter” the increase property valuation from the computation of its State subsidies (General Purpose Aid to Education and Municipal Revenue Sharing) and City tax assessments.
Unassigned Fund Balance – The unassigned fund balance is defined in the audited financial statements as General Fund assets less General Fund liabilities less any portion of the General Fund fund balance that is restricted, committed or assigned less any negative fund balances on any other governmental funds.
WRRD Operations Fund – This is the operations fund for WRRD. It is combined with the impact fee funds in the financial statements.
