First Session Developing Project Teams
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Transcript of First Session Developing Project Teams
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Inputsa. Enterprise environmental factorsb. Organizational process assetsc. Project management Plan- activity resource requirements
Tools and Techniquesa. Organization charts and position descriptionsb. Networkingc. Organizational theory
Outputa. Roles and responsibilitiesb. Project organization chartsc. Staffing management plan
Human Resource Planning
Inputsa. Project staff assignmentsb. Staffing management planc. Resource availability
Tools and Techniquesa. General management skillsb. Trainingc. Team building activitiesd. Ground rulese. Co-locationf. Recognition and rewards
Outputa. Team performance assessment
Inputsa. Organizatinal process assetsb. Project staff assignmentsc. Roles and responsibilitiesd. Project organization chartse. Staffing management planf. Team performance assessmentg. Work performance informationh. Performance reports
Tools and Techniquesa. Observation and conversationb. Project performance appraisalsc. Conflict managementd. Issue log
Outputa. Requested changesb. Recommended corrective actionsc. Recommended preventive actionsd. Organisational process assets (updates)e. Project management plan (updates)
Develop Project Team Manage Project Team
PROJECT HUMAN RESOURCE MANAGEMENT
Inputsa. Enterprise environmental factorsb. Organizational process assetsc. Roles and responsibilitiesd. Project organization chartse. Staffing management plan
Tools and Techniquesa. Pre-assignmentb. Negotiationc. Acquisitiond. Virtual teams
Outputa. Project staff assignmentsb. Resource availabilityc. Staffing management plan (updates)
Acquire Project Team
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2–3
Figure 2–3
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P- PARTICIPATINGA- ACCOUNTABLER- REVIEW REQUIREDI- INPUT REQUIREDS- SIGN OF REQUIRED
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2–6
Figure 2–5
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RecruitingRecruitingSource Choices:Source Choices:
Internal vs. Internal vs. ExternalExternal
Organizational-Organizational-Based vs. Based vs.
OutsourcingOutsourcing
Regular vs. Regular vs. Flexible StaffingFlexible Staffing
Recruiting and Recruiting and EEO/Diversity EEO/Diversity
ConsiderationsConsiderations
StrategicStrategicRecruitingRecruiting
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Human Resource PlanningHuman Resource Planning Acquire Project TeamAcquire Project Team Develop Project TeamDevelop Project Team Manage Project TeamManage Project Team
It is always best to acquire a team that is experienced and fully trained for their roles. Team members, however, must continue to learn, grow and build their present skill levels and knowledge.
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The main goal of team development is to help people work together more effectively to improve project performance.
It takes teamwork to successfully complete most projects.
303KM Project Management 16
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Synergy 1 + 1 + 1 =10 (positive synergy) 1 + 1 + 1 =2 (negative synergy)
Characteristics of High-performing Teams1. Share a sense of common purpose2. Make effective use of individual talents and expertise3. Have balanced and shared roles4. Maintain a problem solving focus5. Accept differences of opinion and expression6. Encourage risk taking and creativity7. Sets high personal performance standards8. Identify with the team
11–17
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11–18
FIGURE 11.1
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2-16
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20
Forming:•Orientation•Break the iceLeader:•Facilitate social interchanges
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Forming Storming•Conflict•DisagreementLeader:•Encourage participation•Surface differences
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22
Conforming/Norming
•Establish order•Build cohesionLeader:•Help clarify team roles•Clarify norms•Clarify values
Storming
Forming
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23
Forming Conforming/Norming Storming
Performing:•Cooperation•Problem solvingLeader:•Facilitate task accomplishment
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Forming Conforming/Norming Storming
Performing
Adjourning:•Task completionLeader:•Bring closure•Signify completion
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Ten or fewer team members
Voluntary team membership
Continuous service on the team
Full-time assignment to the team
An organization culture of cooperation and trust
Members report only to the project manager
All relevant functional areas are represented on the team
The project has a compelling objective
Members are in speaking distance of each other
11–25
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11–26
FIGURE 11.3
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Recruiting Project Members Factors affecting recruiting
Importance of the project Management structure used to complete the project
How to recruit? Ask for volunteers
Who to recruit? Problem-solving ability Availability Technological expertise Credibility Political connections Ambition, initiative, and energy
11–27
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11–28
Conducting Project
Meetings
Establishing Ground Rules
Planning Decisions
Tracking Decisions
Managing Change Decisions
Relationship Decisions
Managing Subsequent
Meetings
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11–29
Effective Use Effective Use of Meetingsof Meetings
Co-location of Co-location of team membersteam members
Creation of project Creation of project team nameteam name
Team ritualsTeam rituals
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11–30
FIGURE 11.4
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Group Rewards Who gets what as an individual reward? How to make the reward have lasting
significance? How to recognize individual performance?
Letters of commendation Public recognition for outstanding work Desirable job assignments Increased personal flexibility
11–31
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11–32
Problem Identification
Generating Alternatives
Reaching a Decision
Follow-up
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Challenges: Developing trust
Exchange of social information. Set clear roles for each team member.
Developing effective patterns of communication.
Keep team members informed on how the overall project is going.
Don’t let team members vanish. Establish a code of conduct to avoid delays. Establish clear norms and protocols for
surfacing assumptions and conflicts. Share the pain.
11–33
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Team Roles and Responsibilities
“Who will do what?”
•_______ – specific titles or positionsRole
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Team Roles and Responsibilities
“Who will do what?”
•________________ – deliverables or products expected of Team members
Responsibilities
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•Project Description•Team Mission / Assignment•Major Milestones•Boundaries•Team Identification
Initiate & Align Worksheet Template
Sample Initiate & Align Worksheets
Roles & Responsibilities
Identified
INPUTSTOOLS
PRODUCT
Team Roles and Responsibilities
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Team Roles and Responsibilities
Steps:1. The Project Manager collaborates with the project
team to identify individual roles.2. Review and determine individual and team
responsibilities and the corresponding authority.