First Call for Proposals
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First Call for Proposals
Improving services in the informal areas, enhancing employability and promoting income generation
Training Session (First day)
13 November 2013
Ministry of Planning European UnionPage #12Concept NotePage #23AGENDA How to develop a Concept NoteHow to Apply
Page #34 General CommentsPage #4Does not exceed 5 full pages (A4 size) of Arial 10 characters with 2 cm margins, single line spacing;
Typed and written in ENGLISH
Only the CN will be evaluated so it is of UTMOST IMPORTANCE that all the important elements regarding the action are contained therein
Please follow the template in PART A of the Application FormPage #Concept Noteprovides the information requested under the headings below, in the order in which it is requested, and in proportion to its relative importance (see the relevant scores set out in the evaluation grid and in the Guidelines);provides full information (as the evaluation grid will be applied solely on the information in the concept note);is drafted as clearly as possible to enable it to be evaluated.6Page #7
sections Concept NotePage #8
1. SUMMARY OF THE ACTION (Max 1 page)Page #9
Title of the action:[Lot:- Please tick the box corresponding to the specific lot for which you are applying:: X YLocation(s) of the action: specify country(ies), region(s) that will benefit from the actionTotal duration of the action (months):EU financing requested (amount)
EU financing requested as a percentage of total budget of the Action (indicative) % Objectives of the action
Target group(s)Final beneficiariesEstimated resultsMain activities
Page #10Title of the action and Lot Number LocationTotal duration of the action EU financing requested EU financing requested as a percentage of total budget of the Action (indicative) Objectives of the actionTarget group(s)Final beneficiariesEstimated resultsMain activities 1. SUMMARY OF THE ACTION (MAX 1 PAGE)Page #1011Title of the ProjectThis is not an important section; nevertheless, your title should be brief, clear and interesting and unambiguous (Do not make it "cute").
Think of your title as a mini-abstract. A good title should paint a quick picture for the reader of the key idea(s) of your project. The words you use in your title should clearly reflect the focus of your proposal. The most important words should come first, then the less important words. Notice that both of the following titles use basically the same words, except in a different order. The project with Title Number 1 appears to be focused on women. The project with Title Number 2 appears to be focused on the promotion of self-employment. However, both projects are the same! Make sure your words are in the correct order and clearly reflect what your project is about.Title 1 Women and the Promotion of Self-EmploymentTitle 2Promoting Self-Employment among womenPage #12Location of the actionIn this section you describe the region in which the project will be implemented and which will benefit from the project. It is important to be realistic when deciding the number and /or size of the region(s). Duration of the actionIn months and make sure your stated duration is in conformity with that stated in the Guidelines for Applicants.Page #13EU Financing requested (amount)
Make sure that the amount requested for the particular lot is within the limits given in the Guidelines for Applicants and that it matches the figure given in the first column of the summary table at the front of the application form. Be absolutely sure that this does not exceed the maximum or minimum amounts or the maximum percentage (80%) specified in the Guidelines for Applicants. All the figures you insert in this table should correspond exactly to those you present in the Budget for the project and, in fact, these figures should only be inserted after you have completed the budget.Page #14Objectives of the ActionThe overall objective describes your projects broad and long term objective in the wider policy context. It gives the answer to the question Why is the project important? The overall objective states the overall development aim towards which your more specific project purpose should contribute. Overall objectives commonly begin with the following wording: To make a contribution to. Page #15Important things to remember about the overall objective are:
You cannot achieve the general objective or goal on your own as a project organisation. Your project will make a contribution towards achieving it.
The general objective or goal provides a benchmark against which the success of your project and that of others with a similar purpose can be measured.
The overall objective or goal should be compatible with your organisations mission statement and with the overall objective of call for proposals (Section 1.2 of the Guidelines for Applicants).Objectives of the ActionPage #16The specific objective is usually something that your project should be able to achieve through its work. It is an outcome that should be possible in the time specified, and it is the strategy the organization and the project believe will address a particular problem in a particular area, making a contribution to achieving the overall objective or goal.
Remember a good specific objective usually states:What you want to achieve (your ends)How you want to achieve it (your means)Who the final beneficiaries will be.The specific objective Page #17Avoid these mistakes The overall objective of the project is not in line with the objective of the Grant Programme;The Projects specific objective is unclear which makes it impossible for the evaluator to check for compliance between the objectives of the proposed project and those of the Grant Scheme Programme;Lack of coherence between the project objectives and the identified needs and problems;The projects specific objective is unrealistic and not achievable during the lifetime of the project.The projects specific objectives are formulated as activities (a very common mistake in the formulation of specific objectives).Page #18Target groups are the groups/entities who will be directly benefit from the action at the action purpose level. Final beneficiaries are those who will benefit from the action in the long term at the level of the society or sector at largePage #19Estimated resultsYou need to be brief here but include all of the expected results you specified in the next section (Description of the Action, line 6). Main ActivitiesList the main activities using the activities that you have listed at in the next section (Description of the Action, line 6). The activities you describe here should also correspond to those listed in the Action Plan at Section 2.1.3.
Page #20The best time to prepare the Project Summary is after you have completed the entire project design and development (and you understand all aspects of your project very well). Try to keep in mind that someone will be reviewing your proposal and you would like to have this person be very positive about what you have written.
Page #21The Project Summary will probably form a strong impression in the mind of the evaluator. Work on your Project Summary so that you can avoid giving this person the opportunity to say things like:Not an original idea Problem is not important Rationale is weak Results are vague and uncertain Does not have relevant experience Proposal is unfocused. Page #222- DESCRIPTION OF THE ACTION (Max 1 page)Page #Give the background to the preparation of the action.Explain the objectives of the action Describe the key stakeholder groups, their attitudes towards the action and any consultations held with them.Briefly state the type of activities proposed and specify related outputs and results, including a description of linkages/relationships between activity clusters.State the broad timeframe for the action and describe any specific factor that has been taken into account.231. DESCRIPTION OF THE ACTION (max 1 page)Page #24Give the background to the preparation of the Action
Explain here how you went about preparing the project. Was the project developed by an individual or by a by a committee or panel with one person doing the writing of the proposal. Detail other organisations involved in the development process and describe the number of meetings held to discuss project design, etc. Projects should not be developed without consultation with key stakeholders and representatives of the target group(s).
Page #25Explain the objectives of the action given in the table in Section 1.1.
Elaborate here on the objectives referred to in the table in section 1.1 above taking into account the advice given on formulating and writing objectives in section 1.1.
Page #26Describe the key stakeholder groups, their attitudes towards the action and any consultations held with them.
Good practice requires the project to be based on consultations with the target groups surveys, interviews, focus groups, etc. Therefore, in this section explain in what ways you have already had contact with the target group, in what ways have members of the target group been involved in the preparation of the proposal and show that you have the support of the target group to move ahead with the project. If, in the project preparation stage you conducted a special needs assessment survey or have tested the project methods, do not forget to attach a short report on the survey in your proposalPage #27Briefly states the types of activities proposed and specify related outputs and results, including a description of linkages/relationships between activity clusters.
In this section you need to describe what the project will do (the activities) in order to deliver its intended objec