Fire Service and Emergency Response CouncilMeeting Agenda

September 21, 2017

Fire Service Training Bureau

10:00 am - 2:00 pm

• Roll Call

• Approval of Previous Meeting Minutes

• Introduction of New Council Member (Pam Kenkel)

• Commissioner Ryan

• Old Business - Computer Based Testing (Dan Wood) - Retesting Process (Steve DeJoode) - FSTB Update (Dan Wood) - Report From Community Colleges

• New Business - Open Council Seat - Certification Manager’s Position (Dan Wood) - Bureau Chief’s Positions (Dan Wood) - FSERC Meeting Dates to Quarterly 2nd Wednesday of the Month and align according to our duties (Budget, training program reviews, etc.)

• Other Business

• Public Comments

• Adjournment

lowa Fire Service & Emergency Response Council

Council Mee軸g Minutes

丁hursday, September 21, 2017

10二07am- 12:07pm

Fire Service Training Bureau

Ames, IA

CounciI Members Present

Justin Adams, Chair -仏Professional Fhe Chie応Associafron

Lym Washbum-Livingston, Sec「eta「y -仏ProfessionaI F存e Chiets Assoc融/on

E=en Hagen -仏Fife Chie応Assocfafron

Deb K「ebi= - 1A Fire Chiets Associatfon

Mike Bryant -仏Professiona/ Fire佃hteIS

丁om Craighton - Eme付ency Medica/ SeN/ces

Pam KenkeI - Pubiic Member

Dan Wood - FSTB Acung BoaId Directo励=ire Marshal

Council Members Absent

Jeff Kting, Vice Chair - Pub〃c Member

Alicia Lidtke -仏Fire的htelS Assoc融/on

Marion Vaiero-Lehman -仏F偽efゆhfers Associa施)n

Joe Mu=en - Div/Sbn ofLabor /owa Wb碗rce Devebpmen4 Ex-O瀞cfo member

Positions Cu「rentIv Vacant

lA Professionai Firefighte「S

State Fire Marshai Staff Present

Steve DeJoode - FS7B Ac紡g Ceh/#ca存on初ccIedit約〇n Manager

Jim KenkeI

Russ Grossman

Pub看ic members DreSent

Thad White - IPFF representative

Kim Fensterman - Khfrood Co〃ege (On phone)

Agenda item #1 - Roli ca=

・ Councii Chai「Adams caiied the meeting to order at lO:07 am. Secreta「yWashbum-

Livingston conducted the 「Oil ca=,

Agenda item #2 -ApprovaI of previous meeting minutes

・ Motion made and seconded. Discussion - Washbum-Livingston stated that the date on

the minutes was incor「ect. Minutes approved with cor「ection - a= Ayes

・ Chai「 Adams info「med the CounciI of notification that the Iowa ProfessionaI Fi「efighters

WaS being requi「ed to submit three names for consideration for the open Council seat,

It is assumed the 「equest is from the govemor’s o冊ce・ The seat was most 「ecentIy

heId by Thad White who has reapplied〇

・ Chair Adams informed the Counc冊hat Secretary Washbum-Livingston wouid continue

to represent the lowa Professionai Chiefs with approvaI from thei「 Executive Board.

丁he statute states that a rep「esentative does not have to be a membe「 ofthe

Organization.

Agenda item #3 - New Counc= membe「 introduction

・ Pam Kenkei int「oduced herselfas the new pubIic memberto the Council.

Agenda item #4 - Commissioner Ryan

. FSTB persomei hires a「e being wo「ked on,丁he process takes 2-4 months to get tojob

POSting. Acting Bureau ChiefWood w冊PrOVide mo「e on this topic.

. Changjng the model to p「ovide training through community co=eges has been

researched. The goaI is to provide the highest qua=ty t「aining at the lowest cost.

丁heo「etica=y the co=ege modei wou看d be cheaper but not in rea冊y・ Community

COlleges would p「OVide high quaiity but not the low cost"丁he「e is a possib冊y of using

COmmunity coi看eges on a contract basis. At this time, the cu「「ent model f「om FS丁B wili

「emain in piace.

・ The「e is strong support in the Legislatu「e for DPS and FSTB with Iowe「 budget cuts

than othe「 departments, Continued support wi= be 「evenue dependent〇

・ Computertesting modeI - COmmunity colieges w帥be helpfuI with this" Transition to this

modeI is cu「rently in the procurement p「ocess. A request for bids for a contract to

PrOVide the f「amework w帥be sent out soon. Ifbid goes out in next 6 weeks should be

ready to begin ope「ation by January 2018

・ B「yant asked the Commissioner about funding options. He suggested iooking at

d肝e「ent revenue streams to provide additional funds to DPS.

・ Sec「eta「y Washbum-Livingston informed the group of the冊nois Foreign Fire Tax that

PIaces a su「Cha「ge on insurance companies f「om outside the state. The 「evenue is

COnt「Oi看ed by individuai communities and is used for equlPment and t「aining. in lowa it

may be possible to w「ite Iegislation so the revenue is directed to FS丁B〇

・ C「aighton commented on the Iack of EMS inc看usion in the Commissioner’s comments

When 「eferencing t「aining. A meeting was heid to discuss making EMS and essential

Service on 9/20/17. He requests that any refe「ence in comments should be fi「e and

EMS.

・ Chai「Adams asked about the FSTB fac輔es and the possib冊y ofa location change to

Pe「haps Camp Dodge, Commissioner Ryan stated iowa State University wants to keep

the FS丁B and has given no indication ofwanting the Bureau to leave. Howeve「, DPS is

always Iooking at possib冊es and has conside「ed the benefits and probIems is Camp

Dodge were used,

OLD BUS!NESS

Agenda item #5 - Compute「-based testing 「eport

・ Acting Councii DirectorWood stated staff met with Legai representatives to create a

「equest for bids (RFB). The model demonstrated by No巾hwest Community Co=ege

(NWCC) was used as reference for requi「ements in the bid. it has been subm皿ed for

approval to send out. Once a p「ovide「 is seiected the system wi‖ be beta-teSted to

ensure workab冊y, SeCurity, and confidentiality.

・ Chair Adams asked about testing costs, Acting Counc= Di「ector Wood stated the RFB

WOuld incIude language for costs not to exceed. The RFB is asking fo「a 3 yea「

COntraCt With renewal options, There w川be the ab冊y to adjust costs during the

COntraCt if needed.

・ Hagen asked Fenste「man if a= the community co=eges we「e sti= wo「king togethe「.

Fenste「man a冊rmed that the coIieges a「e a= working with NWCC as the iead・

Agenda item #6 - Retesting p「OCeSS

・ DeJoode stated 「etests a「e on-gOing, A letter was sent out to Chiefs and T「aining

O冊ce「s 「eminding them ofthe Decembe「 31 , 2017 deadline to compIete retesting・

丁he「e have been about 250 test sites since June 16. 30-40 tests sites geographica=y

across the state are scheduIed to the end ofthe year. Seai numbers from invaIid

Ce巾ficates have been 「eported to ProBoard to be cance=ed out. Notification w川aIso

be made to iFSAC〇

・ ChairAdams asked ifany additionai sco「e analysis has been done since the last

FSERC meeting when Iow pass rates we「e repo巾ed, DeJoode stated no additional

anaiysis has been conducted and pointed out the limited nature of the previous

analysis〇

・ IFSAC reaccreditation work is continuing, Subject matter experts f「om nume「ous

O「ganizations across the state were brought in to validate test questions, A旧eveIs

have been compIeted and edita are now being done in the computer test banks. Sk帥s

and procedures must aIso be reviewed, Documents have been provided to the

accreditation team for review. The team w川p「esent for acc「editation approvaI at the

lFSAC meeting October 19-21 ,

Agenda item #7 - FSTB Update (Includes Agenda items #10 and #11 under New Business)

・ Acting Bu「eau ChiefWood stated the Accreditation Manager position was posted and

the「e we「e 43 applicants f「om ac「oss the country. Crite「ia fo「 selection of fina!ist was

fire expe「ience, education, m冊a「y service, and human 「esources or certification

experience, 14 appIicants moved on afte「 the initiaI sco「ing per the stated c「iteria. 6 of

the 14 indicated the sta巾ng saIary of approximateIy $57,500 was not acceptable. The

remaining 8 applicants were interviewed. The individuaI seIected is f「om Iowa, He

accepted the position but no public amouncement w冊be made unt= background

Checks are complete〇

・ The Bu「eau Chief position paperwo「k had not been submitted to DAS as was

P「eViousIy reported to the CounciI. The documents were 「edone and submitted to the

Commissioner who sent them on to DAS whe「e they are waiting for app「ovai. A pay

inc「ease was requested for the position.

●　ChairAdams informed the Counc= thatActin Bu「eau ChiefWood wi= continue with the

FS丁B after his swearing-in as Fi「e Marshai tomor「ow.

・ Bryant asked aboutthe hold on the revoIving loan program, ChairAdams stated the

hoId is in pIace for a fu= yea「・ B「yant suggested sending a notice to depa巾ments afte「

the fi「St Ofthe year stating when the p「OCeSS WOuld open up again.

・ Acting Bu「eau ChiefWood asked the CounciI to consider estab=shing a p「acticaI

testing schedu看e with regional dates and times to address ine冊cient use of resou「ces.

Crite「ia for exceptions would be inciuded, Chai「 Adams stated this couid negatively

impact ca「eer departments with their own academies. Craighton stated that knowing

When test sites would be 「un couid help scheduling of training. Chai「 Adams added that

「egional fire schoois may be the best option.

・ ChairAdams asked about the Counc= approved hoid on newtesting which was to

expire Septembe「 l. DeJoode stated retests have been going we= so new testing w川

be reinstated,

. ChairAdams asked aboutthe impact of new IFSTA manuaIs, Rex G「ossman, FS丁B,

Stated the new manuaIs wiII be out January 18 and the new HazMat book is cu「「ently

availabIe, DeJoode stated testing w帥mos川keIy continue with the oId standa「ds for a

While,

Agenda item #8 - Repo巾from Community CoIIeges

・ Fenste「man stated the g「oup metAugust 19. They a「e working with FSTB on se請ng

up test sites. She stated that co=eges are cu「rentiy offering FFl , FF2’and Driver Ops

and wouId Iike to offe「 othe「 ieve看s in the futu「e. The coIIeges working together has

C「eated a st「onger relationship with everyone on the same page・

NEW BUSINESS

Agenda item #9 - Open Councii seat

・ ChairAdams discussed this in opening remarks,

Agenda item #10 - Ce輔ication Manager’s position

・ Cove「ed unde「Agenda item #7

Agenda item #1 1 - Bureau Chief’s positjon

・ Covered underagenda item #7

Agenda item #12 - FSERC meeting dates

・ Chair Adams suggested setting a qua巾e「Iy schedule for meetings. C「aighton concu「red

that quarterly meetings would assist CounciI membe「s to plan the time to attend.

●　CounciI discussed how it can do mo「e to meet the duties stated in lOO.B and to assist

the Fire Marshai/DPS in the areas of budget and t「aining. Kenkel pointed out tha=he

actua看budget is only for salaries and eamed income cove「s other costs. Acting Council

Di「ector Wood stated the budget is considered in summer with approval around Juiy〇

・ Kenkei invited Counc= membe「s to attend Fire school, February 24-25, tO Observe a看i

that goes into the t「aining.

・ Bryant suggested having a meeting in November then setting a quarte「ly scheduIe fo「

2018. Sec「eta「y Washbum-Ljvingston concu「red with a November meeting given the

acc「editation manager starting, Suggested months are Janua「y, Ap「il, July, and

Octobe「.

Agenda item #13 - Othe「 business

・ Discussion took place on howthe Councii couid interact in the Bu「eau Chief hiring

PrOCeSS meet the duties of approval stated in lOO,B. Acting CounciI Di「ecto「 Wood

Stated non-DPS pe「someI couid not pa巾cipate in interviews. Sec「eta「y Washbum-

」ivingston suggested a p「OCeSS that included a meet and greet offina=sts for

StakehoIde「s, COmment Cards, and meeting with DPS to p「ovide feedback.

Agenda item #14 - Public comments

●　Kenkel reissued his invitation fo「 Councii membe「s to attend Fi「e Schooi.

・ Bryant suggested adding representatives f「om the lnstructo「’s group on the CounciI,

Acting Councii Director Wood statedthis wouid take an administrative code change.

丁he topicw川be in the agenda fo「the next meeting.

Next meeting date‥ November 8th

Motion to adjou「n by Craighton, SeCOnd by Sec「etary Washbu「n-Livingston. AIi ayes, Meeting

adjou「ned at 12:07.

FS丁B provided lunch for members after the meeting,

Submitted by SecIefary Washbum-Li面7gSfon.

筒の⑨圃WChief/丁「aining O冊cer,

The Fire Service Training Bureau is providingthis lette「 as an important update & reminder regarding the

OngOing retesting of lowa fire pe「sonneI whom were previousiy awa「ded certifications in er「or. As you

a「e awa「e, the FS丁B sent ou口ette「s to the affected桁e fighters advising them that upon review, the

actual scores oftheir p「eviously compIeted ce両日cation examinations did not meet the minimum

PaSSing score of70% and thattheywould be required to retake the examinationsand pass ifthey

Wished to be certified at a spec甫c Ieve上

InitialIy, the「e was 6 month windowforthis retesting period which was to end in 」une 2017. An

extension to this deadIine was made to run through the entire caIendaryearof2017. Note: There wi=

旦聾be a further extension. Please share this letter/information with your staff.

There are severaI notations ofimportance which a= shouId be aware of:

・ As previouslystated: lfa冊efighter has虫垂passed a pre-requisite course (such as HazMat

Operations) with a minimum of 70% by the end of Decembe「, it wi旧nvalidate the ce面fication

StatuS Ofthe respective level坐坦any advanced levei course(s) (such as FFl, FF2, etC.) These

are the requirements of the Nationai Standard and of the accrediting entity. 1fthis occurs, the

fire fighter w川be required to sta直the ce面fication leveI over for any and a看l ce雨fication

Ievels a什ected, if they wish to regain cert描cation.

・　A旧FSAC& ProBoard Seal Numbers previouslyissued in errorare orw用becanceIIed and w紺be

removed from the Nationai Registry of lFSAC and ProBoard.

・ Ail fire fighterswhoェ重宝墨and pass a certification level wi= receive a哩迎IFSAC seai number.

.　Due to address changes occurring and individual fire persomel and/ordepartments not

PrOVidingthe FS丁B with an appropriate address updates we initia=y had a Iarge numberof

ma吊ngs retumed bythe U.S. Postai Service due to outdated addresses. Please remind your

staffto make an address change request/no師cation to the FSTB when app「opriate,

Since」une 2016 the FSTB has compIeted approximately 250 test sitesthroughoutthe State. Many

firefighters have taken advantage ofthese test sites and retested various levels as part ofthe

Ce面fieation process. NOTE: The FSTB w紺no Ionger be setting up stand-alone l.eteSt Sites onlv at local

fire depa巾ments. 1ndividuals needing to retest any level w冊be able to do so at any ofthe reguiariy

scheduIed test sites which are posted on the FSTB Website. http://www.123contactform.com/form-

2与23153/Certification-Testin民-Registration-Fo「m

A Chief o「 Training O冊cer may request a copy of department ce面fication t「ansc「ipts by sending an

ema= request to Russ Grossman at: grOSSman@dps.state.ia.us

Rega rds,

Dan Wood -Acting Bu「eau Chief

Fi「e Service Training Bureau