Fire Log Book

8/6/2019 Fire Log Book

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Fire Log Book

Issued:___________Premises situated at:

____________________________________________________________________


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Contents

Yearly Timetable for Basic Fire Procedures 2

Fire Alarm System & Automatic Fire Detectors 3

Emergency Escape Lighting Auto Start Generator 6

Emergency Escape Lighting Batteries 10

Day Staff Instruction/Training 14

Night Staff Instruction/Training 18

Evacuation Drill 22

Portable Fire Appliances-Extinguishers/Blankets/Buckets 24

Hose Reels 28

External Escape Routes 30

Maintenance/Service contractors contact information 34


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Yearly Timetable for Basic Fire Procedures

The recommended types of tests, type of record and frequency required are depictedbelow. Appropriate paperwork should be kept on site in a safe place along with this log.

Frequency Check Record Required

Nightly Escape routes, exit doors, fire- resistingdoors electric plugs etc.

None

Weekly Fire alarm (call point & bell test) Log book

Monthly Emergency escape lighting Auto startgenerator (simulated mains failure)

Log book

Emergency escape lighting batteriestest

Log book

Break-to-open fastenings None

Three monthly Fire instruction/drill for night staff Log book

Six monthly Fire instruction/drill for day staff Log book

Evacuation drill Log book Incident report

Fire alarm/automatic fire detectors Log book Test certificate

Electro magnetic door holders Log book

Escape lighting (batteries) Log book Test certificate

Escape routes, signs etc Log book Incident report

Annually Portable fire appliances Log book Label on applianceTest certificate

Hose reels Log book Test certificate

Three yearly External escape routes Log book Test certificate

It should be observed that the electrical installation for the premises should bemaintained in accordance with the Regulations for the Electrical Equipment of Buildings,published by the Institute of Electrical Engineers. It is required that the installation mustbe periodically re-inspected and re-tested by a competent person, and a report on itscondition obtained at appropriate intervals (e.g. five years).


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Fire Alarm System & Automatic Fire Detectors_______________________________________________________________________

The Fire Alarm System should be tested weekly using a different call pointfor each test. The building personnel should be informed of the day andtime for each test, ideally it is recommended that the day and time remainconstant. Personnel should inform the tester if the alarm fails to sound intheir work area or if any fault is discovered.

The tester should complete the entry in this log book. Record sheets forthis procedure are overleaf. The tester should report any defects to themanaging agent who should inform the Fire Alarm Company that maintainsthe system. Minor faults should be corrected within 24 48 hours. If thefault is likely to take longer to correct, an entry should be made in thecomments column overleaf explaining the reason for the delay and anestimated date for the completion of the work.

The Fire Alarm System and automatic fire detectors should be tested andserviced by a competent Fire Alarm Engineer every six months. The resultsof the test should be recorded in the log book. Faults that cannot beimmediately corrected should be entered into the comments column, withan estimated date for completion of the work.

If faults remain uncorrected by the time of the next weekly test this shouldbe noted and the managing agent and the Fire Alarm Company notified.


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Fire Alarm System & Automatic Fire Detectors

DATE CALL POINT FAULT ACTION/COMMENT SIGNATURE


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Fire Alarm System & Automatic Fire Detectors

DATE CALL POINT FAULT ACTION/COMMENT SIGNATURE


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Emergency Escape Lighting Auto Start Generator(Simulated mains failure)

Escape lighting operated by an auto-start generator should be testedmonthly through a simulated mains failure. Each light should be checkedindividually for satisfactory operation while the auto-start generator isrunning, which should be allowed to run for 15-30 minutes. The auto-startgenerator itself should be visually inspected, with fuel and lubricant levelstopped up as necessary.

Remarks regarding the test and any defects observed should be entered in

the log book. Record sheets for this procedure are overleaf. Faults shouldbe reported to the managing agent and to the company responsible formaintenance of the generator/lighting. Minor defects should be repairedwithin 48 hours. If any delay is likely to occur or the fault requiresadditional time to repair, information explaining the reason for delay andestimated date of completion should be entered in the comments columnoverleaf.

The generator should regularly undergo a full service in accordance withthe manufacturers instructions and recommendations. This service shouldbe recorded below and a test certificate issued by the service company.

Date Service type Company


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DATE COMMENT SIGNATURE DATE COMMENT SIGNATURE


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Emergency Escape Lighting Batteries

The escape lighting should be checked each month by operation and

should be serviced by a competent engineer at six-monthly intervals. Theservice should include maintenance of the batteries as outlined in themanufacturers instructions. Where these are self contained units,inspection by means of a full load test should be carried out to ensureadequate capacity is maintained.

Remarks regarding the test and any defects observed should be entered inthe log book. Record sheets for this procedure are overleaf. Faults should

be reported to the managing agent and to the company responsible formaintenance of the escape lighting. Minor defects should be repairedwithin 48 hours. If any delay is likely to occur or the defect requiresadditional time to repair, information explaining the reason for delay andthe estimated date of completion should be entered in the commentscolumn overleaf.


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Emergency Escape Lighting - Batteries



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Day Staff Fire Instruction/ Training

DATE NAME OF INSTRUCTED INSTRUCTION CONTENT SIGNATURE


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Night Staff Fire Instruction/ Training

The training of night staff should be as outlined for day staff, but trainingshould be delivered at three monthly intervals.

Day Staff Instruction/ Training



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Evacuation Drill

A practice fire drill should be carried out every six months, with conditions

simulating one or more escape routes blocked off. The fire alarm should beoperated by a member of staff, the rest of the fire drill should be carriedout as in realistic conditions as circumstances will allow.

In buildings where large numbers of the public are present this may beinconvenient but is necessary, however in certain instances it may bepossible to arrange times which will have minimal impact on publicactivities.

Details with regards to the drill should be recorded in the log book by theperson responsible, including any comments which could be useful forfuture drills. Record sheets for this procedure are overleaf.


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Evacuation Drill

DATE REMARKS SIGNATURE


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Portable Fire Appliances Extinguishers/ Blanket/ Buckets

A schedule should be kept listing the type, number and location of

individual portable fire appliances. These should be serviced at least once ayear by a competent engineer. Where premises are considered to be ofhigh fire risk or life risk, and where the appliances are often used or liableto misuse, the service should be conducted every six months.

A label should be fixed to each appliance on which can be recorded thenature and result of each service. In addition this service should berecorded in the log book. Faults that cannot be rectified immediately must

be notified to the person responsible on site for the fire fightingequipment and/or the managing agent.

All services should be recorded in the log book. Record sheets for thisprocedure are overleaf. Any defects remaining after the service should berecorded in the comments column overleaf with an estimated date ofcompletion. The log book should thereafter be checked once a week withany outstanding defects noted to the service company for action, until the

repair is completed.


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Portable Fire Appliances-Extinguishers/Blankets/Buckets

DATE COMMENTS/SERVICE FREQUENCY SIGNATURE


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Hose Reels

DATE COMMENTS SIGNATURE


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External Escape Routes

It is important that all external escape routes including stairs, balconies

and gangways are kept clear and are safe to use. Diligence is requiredparticularly in winter months when snow and ice may pose an addeddanger.

External routes should also be examined at three yearly intervals by acompetent person, with a report filed for each inspection visit. In additionthese inspections should be recorded in the log book, record sheets for thisprocedure are overleaf. Recording any defects and reporting them to the

managing agent and the service company concerned.

All records of inspection should be recorded in the log book.


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External Escape Routes

DATE DETAILS OF INSPECTION COMMENTS/ACTION SIGNATURE


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Incident Report

It is suggested that any fire related event or emergency is recorded in this

section of the log book with the relevant information.

It should be observed that every twelve months an inspection of the firecertificate and log book should be made to ensure that every requirementof the fire certificate has been properly fulfilled and documented.


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Incident Report


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Maintenance/ Service Contractors Contact Information

Name_________________

Address________________________________________________________________________Contact____________________Servicing___________________Phone

Name_________________


Name_________________Address____________________

____________________________________________________Contact____________________Servicing___________________Phone

Name_________________Address____________________


Name_________________Address______________________________________________

__________________________Contact____________________Servicing___________________Phone

Name_________________Address______________________________________________


Name_________________Address________________________________________________________________________Contact____________________Servicing___________________Phone



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Maintenance/ Service Contractors Contact Information

Name_________________


Name_________________


Name_________________Address____________________


Name_________________Address____________________


Name_________________Address______________________________________________


Name_________________Address______________________________________________




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