Fire Action - Environmental Protection AgencyShift Supervisor will call Fire Brigade....

Action Fire Any person discovering a fire

1. Raise the alarm by activating nearest breakglass unit in area. 2. If no breakglass unit nearby, the following procedure shoulc

be followed:

Davshift (Sam to 4.30pml Pick up nearest available internal telephone and dial @. Inform Operator that there is a fire in area “X”. Operator will call Fire Brigade.

Eveninq/Niqht Shift (4.30pm to 8.00aml Inform Shift Supervisor of fire in area ‘X”. Shift Supervisor will call Fire Brigade.

Weekend/Holidav Periods: Inform Security in reception who will call Fire Brigade.

3. Attack the fire if possible using the appliances provided onl. if safe to do so and correct extinguisher is available.

On hearing the fire alarm

.

, ,

n

0

K ”

1

4. 5. 6. 7.

Leave building by nearest emergency exit route. Close all doors and windows behind you. Report to assigned assembly point. Fire Warden responsible for assembly point, up01 completion of checks, will inform you if it is safe to return t the building.

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EPA Export 25-07-2013:15:33:53

A A

Mf3.46~~~ ME~~BERS 1 MEMWRS JII MEMBERS MEMBERS

Ivan Donqhue’ John Doyle (Safety Rep) Des Corish Willie Rochford Enda Halpin Nigel Reville Pat Do&y Martin Butler Trevor Breen

Paul Fenlon Eddie Busher

Des Corish Martin Butler Larry Kelly Willie Rochfwd Ivan Donoghue Pat Do&y

‘I

l Team Leader,

Ivan Doneghue’ WS Paul Fenlon Dls John Doyle D/S Eamon McGuire D/S Pat Do&y D/S Paul Brwn DIS Nat&m Ruttledge DIS Peter Darcy EIS Ger 0’ Neil1 E/S

Joecerlav WEi Damn Carr N/S

RESFQNSIRILITIES *First Ati cow.

Resbxking of first a!d boxes.

Tomas Monahan Liam Cashman

Eamonn McGuire

To ensure exits ars clear and extinguishers

To ensure the area is evacuated in ths event

Tomas Monahan * Martin Butler Larry Kelly Des Corish Pat Do&y Paul Fenlon Barry Rwille Liam Cashman

RESPONSILULITIES .ons member always ml call 8 can% bkaper. .Emerpsncy call mver for SIP.

tiam 0 Connor * Paul Fenlon (equipment) Darren Carr Leonard Whitty Liam Cashman Paul Browne Ger 0 Neil1 Martin Butler Tomas Monahan

Barry Reville

RESPONWILITIES .Trained to clean up chemical spillages.

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EPA Export 25-07-2013:15:33:53

OF ame Area of Responsibility Call in for After Office Hours

During Office

Hours

:053) 63642 (053) 27279 (087) 6333702

. Facilities . Boiler failure . Compressor failure . Building failure

Pat Dooley

(097) 612 9762 l AR Equipment

. Environmental

. Fire alarm

. Securitv camera

. AR equipment

. Chemical spill

. SIP plant

. Mixing area

:053) 63698 Larry Kelly

(053) 63635 (087) 2350112 Martin Butler

. Manufacturing 9 Anything, which will Manager affect overall

D Health and Safety production. Manager . Plant emergencies

t Semi-Finished Area (e.g fire, explosion)

B Health & Safety . Fire alarm . H&S issues

B Rx Lab& Warehouse

. Anything, which will affect production in these areas.

B Spectralite . Anything, which will affect production in this areas.

l AR area l Matrix area

l Anything, which will affect production in these areas.

(053) 63639 (053) 29570 Des Corish

053) 63710 Ivan Donoghue (053) 20926

(099) 8719562

(053) 47258 109712492399

-

053) 63691 John Godkir

053) 63652 (089) 3477227 Paul Fox

-

053) 63686 (053) 59825 Donal *tin

-

653) 63636 l Engineering l Plant emergencies

(e.g fire, explosion) Willie Rochford

:053) 63600 lft contac . Evening shift

(053) 63600 I

. . ..-.-.-.-.-.....-...-.-.-.~~.-.-...-.-.-.-.-.-.....-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-....~-.-.-...-.-.-.-.-.- -.-.-.---.-.-.-.---- Last Reviewed: 22 February2005 Next Review Date: 22”6 February2006

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EPA Export 25-07-2013:15:33:53

EMERGENCY ASSEMBLY POHUTS

Matrix I Aspherics.

Spectralite.

Environmental Services.

Monomer Mixing.

SIP Plant.

Maintenance I Engineering.

Facilities.

All Contractors.

Human Resources I Canteen.

Rx Lab.

Packing.

AR Coatings.

t&A.

Warehouse.

Gasket MouldinglStoreslRegran.

Semi-Finished.

Finance.

M.I.S.

Plant 2 8 3 Office Personnel.

All Visitors.

Use only if points 1 to 6 are unavailable.

1

2

3

4

5

6

7

Paul

Fox

Paul

Fen/on

Enda

Ha/pin

Eamonr

McGuire

Eddie

John

Doyle

Only if points 1 to 6 are unavailable.

February XC5

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EPA Export 25-07-2013:15:33:53

Page:

Date:

Sola ADC Lenses Ltd. - Standard Operating Procedures 1 of 3. No.:

S.I.P. BATCH DUMP PROCEDURE. 30.05.2002. By:

Section No. 4(B).

TS-054-2.

Pat Morris.

Supersedes: TS-054-1. Approved:

In the event of having to dump a batch of S.I.P., at any stage as outlined in Section C of the S.O.P. for the S.I.P. Manufacture, the following steps should be followed.

If the batch is controllable, i.e. Plant working O.K., but reaction assays are so out of specification that it would take hours to rectify or that the next stage of the process is impos- sible to complete due to mechanical failure. Consult with Technical Services Manager/Supervisor to see if there is any alternative to the dump.

It may not be possible to use the Brine circulation system or the stirring capability if one or both are the reason for the batch being dumped. If they are operational use where necessary.

PROCEDURE FOR A ‘CONTROLLABLE DUMP’

1.

2.

3.

4.

5.

6.

7.

8.

Open dump valve, V7 or V8, depending on whether the batch is in the reaction vessel (V8), or the drying vessel (V7)

Open both the main/first wash valve V2 and the second wash valve V3.

If possible keep stirrer on - Al if dumping from reaction vessel or A2 from drying vessel.

If possible, keep Brine pump P2 on and main Brine valves V4 open.

Put the S.I.P. Plant effluent pump P3 on recirculation while the dump waters are flowing into it.

Add 25Kg. of Potassium Hydroxide to the S.I.P. effluent pit. Divide it out between the three inter-connecting compartments.

After 20 mins. of rinsing/flooding :

A. Turn off Dump Valve. (V7lV8) 6. Turn off Stirrer. (Al /A2) C. Shut Wash Valves. (V2/V3) D. Turn off Brine Pump. WI E. Shut Brine Valve. (V4)

All vessels should then be rinsed out with D.I. water. Open D.I. water run-in valve (Vl 1) and switch on stirrer Al to slow speed for 5 mins. Then open Main 1 st wash valve and set 3-way valve to drying vessel so that the rinse water flows through the drying vessel also. Close D.I. water run in valve when reaction vessel is full. Switch off stirrer when opening the wash valves.

MODIFICATIONS TO THIS DOCUMENT MAY OCCUR AFTER THIS DATE OF PRINTING 8-Feb-05 DO NOT PHOTOCOPY THIS SHEET CIRCULATION ON THIS PROCEDURE: MASTER, Pat Healy.

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Page:

Date:



Section No. 4(B).

TS-054-2.

Pat Morris.

Supersedes: TS-054- 1. Approved:

9. Leave S.I.P. effluent pit on recirculation for 2 to 3 hours. Take a sample of the effluent and check that the pit is between 6-l 0. If the pit is outside specification adjust with the addition of caustic or acid and keep recirculation pump on. Check pH (6 - IO) before discharging to balance tank - if pH is outside specification, adjust, and keep recirculation on.

10. When the pit is in specification the following assay is carried out to detect the peroxide content in the effluent.

10.1 Using a 50ml pipette and pipette bulb transfer 50mls of the effluent sample into a conical flask.

10.2 To the conical flask add: 50mls acetone from squeeze bottle. 50mls 20% sulphuric acid. 1 Omls potassium iodide from dispenser. The contents should now turn yellow.

10.3 Titrate to a clear end point with 0.1 N sodium thiosulphate.

10.4 Record the sodium thiosulphate titre value.

10.5 Do a blank assay as follows: To a conical flask add: 50mls acetone. 50mls 20% sulphuric acid. 1 Omls potassium iodide.

10.6 Titre to a clear end point with 0.N sodium thiosulphate.

10.7 Record the blank assay sodium thiosulphate titre value.

10.8 Subtract the blank titre from the assay titre.

10.9 If the resullant value is less than 5mls the effluent can be discharged.

10.10 If the resultant value is greater than 5mls the leave effluent on recirculation and assay again after 1 hour.

10.11 If after 2 assays the titre value is still greater than 5mls notify tech services manager.

DUMP PROCEDURE IF BATCH IS OUT OF CONTROL MODIFICATIONS TO THIS DOCUMENT MAY OCCUR AFTER THIS DATE OF PRINTING 8-Feb-05 DO NOT PHOTOCOPY THIS SHEET CIRCULATION ON THIS PROCEDURE: MASTER, Pat Healy.

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Page:

Date:



Section No. 4(B).

TS-054-2.

Pat Morris.

Supersedes: TS-054- 1. Approved: II

If the reaction cannot be controlled and the temperature is rising at any stage during the process then the following emergency dump procedure should be followed :

1. Open dump valve V7N8 - depending on whether the batch is in the reaction vessel (V8) or the drying vessel (V7).

2. Open both the main 1st wash valve (V2) and the 2nd wash valve (V3).

3. If stirrers and brine circulation systems are operational then leave both on.

4. Inform Technical Services Manager/Supervisor.

5. Vacate plant immediately.

The treating of the dumped batch of S.I.P. in the effluent pit may be carried out at a later stage when the reaction has subsided.

DO NOT PHOTOCOPY THIS SHEET CIRCULATION ON THIS PROCEDURE: MASTER, Pat Healy.

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EPA Export 25-07-2013:15:33:53

Section 2(I) Ref.1 (TS-051) Rev12 13.04.04

LIST OF TELEPHONE NUMBERS FOR SIP PLANT COVER

SIP Plant Cover. Contact Internal phone External phone Speed Dial Comment Pager 1 01-2030488 2175 For Eircell message.

Pager 2 01-2030491 2176

SIP Plant. 053-63601 Direct line.

Sola ADC 053-63700 Office hours.

Sola ADC 053-63600 Non-office hours. e/s,&

Security mobile. 087-8617556 087-2590815 2237 Holiday/week-end security. Pat 0 Brien 087-2 111427 053-39387 2178 Security Office

SIP Alarm cover. Contact Internal phone External phone Speed dial Comment

Tom& Monahan. 053-63601 053-40534 2193 SIP Manufacturing. 086-8346103 2179

Martin Butler. 053-63635 051-423714 2253 Plant Chemist.

Liam Cashman. 053-63604

Barry Reville. 053-63604

087-2350112 2255 087-7466903 2180

053-44110 2181 087-6982893 2182

SIP Manufacturing

SIP Manufacturing

Paul Fenlon. 053-63604 053-43028 2183 SIP Manufacturing

Natasha Ruttledge 053-63700 087-7835692 2184 Reception

Paul Fox 053-63652 086-3477227 2185 Spectralite

Ivan Donoghue 053-63710 086-8718562 2186 Safety & Training Officer 053-20926 2187

SIP Emergency Cover. Contact Internal phone External phone Speed dial Comment

Larry Kelly. 053-63698 087-6129762 2469 Engineering.

Pat Dooley. 053-63642 053-27278 2298 Engineering.

Richard Delaney. 053-63653 086-3609226 2188 Engineering.

Willie Rochford. 053-63636 053-35544 2627 Technical Manager.

Des Corish. 087-8139876 2189

053-63639 053-28570 2190

Margaret Carthy. 053-63603 053-20099 2191

Vikki Mernagh. 053-63661 086-2350683 2192

Manufacturing Manager HR and H&S

Technical Support.

HR, Training and H&S

MODIFICATIONS TO THIS DOCUMENT MAY OCCUR AFTER THIS DATE OF PRINTING 8-Feb-05 DO NOT PHOTOCOPY THIS SHEET

CIRCULATION ON THIS PROCEDURE: MASTER, one copy circulated by mail to the above mentioned personnel. Copy sent by email to CP Bell. [email protected]

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EPA Export 25-07-2013:15:33:53

Section 2(I) Security Weekend and Holiday checks

SIP Freezers and hack-up Freezers Week No.

Month 2 Hourlv Temuerature Checks

Ref.5 (TS-05 1) Rev.3

Permanent Peroxide Store (New)

Zone 1 Zone 2 Zone 3 Zone 4

Probe Probe Probe Probe Freezer Temp Temp I Temp 1 Temp

Note: All readings are in degrees Celcius ( “C ) Probes are on digital display outside SIP freezer store If temperature is warmer than specification contact person on b If freezer is on defrost recheck again when if finishes defrost

Temporary Peroxide Store (Old)

Zone 1T Zone 2T

Freezer 1 Freezer 3 Freezer 2

Probe Probe Probe Resin Temp Temp Temp

1 2 5 6 3 4 <- 16 <- 16 <- 16 10

Chloro- formate

Signed

1-10 I

MODIFICATIONS TO THIS DOCUMENT MAY OCCUR m THIS DATE OF PRINTING Z-Feb-05 DO NOT PHOTOCOPY THIS SHEET CIRCULATION ON THIS PROCEDURE: MASTER, Pat Healy

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EPA Export 25-07-2013:15:33:53

Section 2(I)

SECURITY CHECKS EFFLUENT METER READINGS

Ref. 6 (TS-0511 Rev.1

DATE TIME PH INLET (Litres) OUTLET (Litres)

MODIFICATIONS TO THIS DOCUMENT MAY OCCUR AFTER THIS DATE OF PRINTING 8-Feb.05 DO NOT PHOTOCOPY THIS SHEET CIRCULATION ON THIS PROCEDURE: MASTER, Pat Healy

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EPA Export 25-07-2013:15:33:54

Sola ADC Lenses Ltd. Standard Operating Procedure Section 13

Page:

Date:

Supersedes:

1 of3 EMERGENCY RESPONSE GP-015 AND EMERGENCY

27.05.04. PREPAREDNESS Martin Butler PROCEDURE

New

1. SCOPE

The scope of this procedure is to cover emergency situations at Sola ADC Lenses and review the controls in place to cover potential emergencies, based on historical safety and environmental incidents at the site.

2. RESPONSIBILITY

General Manager. Safety Manager. Environmental Manager. Technical Manager. Human Resources Manager. Departmental Managers.

3. RELEVANT DOCUMENTATION

Safety Statement. Risk Assessments. HSE Audits. Incident / Accident reports. Emergency SOPS. Training Records. Safety notices. Bomb scare.

4. PROCEDURE

5.6 Emergency procedures have been prepared for potential emergency situations at Sola ADC Lenses.

5.7 Trained Emergency teams deal with emergency situations. In the event of an emergency situation at the Sola site, any employee may raise an alarm by notifying their supervisor or emergency team member of the situation. Also they can call someone on the emergency list displayed in reception and on safety noticeboards. They can also set off the fire alarm by using a break glass unit.

5.8 Once an alarm has been raised, the emergency response team will control the emergency situation and carry out the necessary actions to maintain control. If outside assistance is required, the emergency services will be contacted by dialing 999 or 112.

5.9 If there is any danger to immediate public, the relevant authorities will be notified and the Sola Safety Manager (or representative) and the relevant authority will take the necessary action to ensure danger is minimised.

5.10 During non-office hours; security, fine alarm or SIP alarm will notify emergency teams of dangerous situation and emergency response team will control any actions necessary.

5.11 Any accident / incident report forms will be filled out either during the emergency or immediately after as per GP-030. A designated person will take written notes of how the event evolves. Corrective action will be carried out using the corrective action procedure GP-001.

MODIFICATIONS TO THIS DOCUMENT MAY OCCUR AFTER THIS DATE 8-Feb-05 DO NOT COPY

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EPA Export 25-07-2013:15:33:54

lg Procedure Section 13

Sola ADC Lenses Ltd. Standard Opera

-7 Page: 2of3 EMERGENCY RESPONSE

AND EMERGENCY Date: 27.05.04. PREPAREDNESS

PROCEDURE Supersedes: New

No: GP-015

By: Martin Butler

Approved:

5.12 The Emergency Response Team members are listed on the safety noticeboards and in the flipchart in reception. They meet every quarter to discuss any changes to the team or updates to control situation.

5.13 The following section deals with Preparedness and Preventative measures in place to prevent emergency situations and to be prepared in the event of an emergency situation arising.

5. EMERGENCY PREPAREDNESS PROCEDURE

5.1 The aim of this section is to put in place measures to manage potential emergencies and avoid any disasters ate Sola ADC Lenses. The following emergency plan will ensure trained personnel are in place to deal with any hazardous situation, preventative measures are adequate and equipment and support are available if required.

5.6 The company have a Safety Department which has: 5.6.1 Detailed Safety Statement 5.6.2 Safety Policy 5.6.3 Organisation structures to deal with an emergency 5.6.4 Emergency training plan. 5.65 Risk Assessment schedule. 5.6.6 Incident / Accident report. 5.6.7 Controls and monitoring arrangements. 5.6.8 Audits and reviews. 5.6.9 Continual Improvement objective. 5.6.10 Corrective, preventative and review procedure. 5.6.11 Emergency Control centre (Reception). 5.6.12 Emergency Equipment room (near reception).

5.7 The following organisation structure is in place: 5.7.1 Senior Management - Overall responsibility. 5.7.2 Line management - Primary responsibility to initiate investigation. 5.7.3 Safety staff - Quality investigation and specialist help, consisting of:

Emergency Response team. Fire Warden team. SIP team. First Aid team. Spillage Team

5.7.4 Employees: Co-operate fully in investigation.

The above staff have been trained in dealing with emergency situations and training is ongoing. Signed training records are available in the Human Resources department.

5.4 On site audits regularly take place and these include: Quarterly HSE audits (Housekeeping, Safety & Environment). Internal Audits as part of IS0 9000 and 14001 standards. External audits from Health and Safety Authority, Insurers and Environmental Protection Agency. Random audits both internal and from Sola global group.

5.5 All audits, reports, surveys and comments are analysed and reviewed. A scoring system is in place to prioritise most critical items. A continual improvement programme operates at the Sola site to ensure key actions as recommended by the safety group are implemented asap.


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EPA Export 25-07-2013:15:33:54

Section 13 Sola ADC Lenses Ltd. Standard Operating Procedure

Page:

Date:

Supersedes:

3of3 EMERGENCY RESPONSE No: GP-015 AND EMERGENCY

27.05.04. PREPAREDNESS By: Martin Butler PROCEDURE

New E

Approved:

5.6 Regular drills take place to ensure the effectiveness of:

Common emergency response structure. Emergency Control Centre (reception) is adequate and alternative available (HR department). Known means of initiating response. Communication system and signals. Inventory of resonrces to be used. List of phone numbers, contact details, etc Phone numbers of rescue services

5.7 Minutes of the safety team meeting are kept on file in the Safety Department and any drills carried out with details of checks on the above items. Details discussed are:

Assembly point suitability. Review of plan and procedures. Accurate Response. Speed of action. Rescue. First Aid. Decontamination. Medical treatment. Records for later investigation.

5.8 Safety Data Sheets (SDS) are available in hard copy, in electronic copy on Globshare with a back up CD- Rom.

Sola have regular medical checks for employees/ Sola HR Department will control commnnication during emergency situation. Sola HR Department will provide support for:

Counseling victims and relatives. Notifying end of emergency situation. Review damage to people, property and environment. Rehabilitation, medical and psychological help. Legal and compensation issues. Liaising with the media directly or through a PR agency.

5.9 Emergency Procedure and Preparedness Procedure is reviewed annually by the Emergency response team to ensure review of audits and action points are followed up.


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EPA Export 25-07-2013:15:33:54

Section 13 SoIa ADC Lenses Ltd. - Standard Operatic

Page;

Date:

Supersedes:

1 of2. INTERNAL /EXTERNAL

30.03.04 INCIDENT NOTIFICATION AND

GEP-003-3 COMMUNICATIONS

5 Procedure

No:

By:

Approved:

GP-030- 1

Martin Butler

1. SCOPE

The purpose of this procedure applies to the internal / external communications procedure for dealing with factors affecting the environment.

2. BACKGROUND

The purpose of this procedure is to deal with internal / external communications in a controlled, timely and efficient manner.

3. RESPONSIBILITY

The responsibility for this procedure lies with the Area Manager/Safety Manage/Plant chemist.

4. RELEVANT DOCUMENTATION

Incident notification record Refl (GP-030). Notifiable incident annual summary report Ref 2 (GP-030)

5. PROCEDURE

5.1 This procedure deals with any employees who brings to the attention of any manager factors which could affect the environment or any other incidents or accidents. It also deals with any manager who reports factors, which could affect the environment. All these are regarded as notifiable incidents.

5.2 When a communication is received it is directed to the person responsible for dealing with such queries, i.e. the Safety Manager. (Incident Report form); Plant Chemist (Environmental Incident)

5.3 Depending on the nature of the communication the following is to be adhered to;

l If it is an urgent matter, it should be dealt with immediately and a communication form is completed during or after the event.

l If less urgent the communication form may be completed as part of CAR.

5.4 The notification form Ref 1 (Gp-030) is downloaded by the area Manager from the QEHS globeshare management system. The area manager will carry out an investigation.

5.5 The findings of the investigation are detailed in the relevant section of the communication forms, Ref 1 (GP-030) e.g. Safety, Quality or Environment and whether external communication is necessary.

5.6 The form is returned to the appropriate person who will decide on the results of the investigation and if corrective / preventative or a new action is necessary. Where this is the case the details of action taken are described in the relevant section of the communications form.


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EPA Export 25-07-2013:15:33:54

Sola AD 2 Lenses Ltd. - Standard Operatic

Page; 2of2.

Date: 30.03.04

Supersedes: GEP-003-3

INTERNAL /EXTERNAL INCIDENT NOTIFICATION

AND COMMUNICATIONS

5 Procedure

No:

By:

Approved:

Section 13

GP-030- 1

Martin Butler

5.7 Those with whom the communication originated are informed of the action taken, all communication forms are filed in the Communications register available in the Plant Chemists file under external environmental manual register Ref 4 (GP-008).

5.8 Other means of internal / external environmental communication are:

(a) Weekly plant meeting.

(b) Three monthly project review.

(c) Section meeting

(d) Induction Training.

(e) Spectacle Magazine

(f) Notice boards

(g) Email and Internal communication systems e.g memo’s, fax’s etc.

5.9 If the incident requires external communication or notification to a regulatory authority, refer to EP- 00 1 for action necessary.

DO NOT COPY

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EPA Export 25-07-2013:15:33:54

Section No. 16.

[ Page: Sola ADC Lenses Ltd. Standard Operating Procedure 3of5. 1 1 No: EP-001-4.

Date: 24.02.04

Supersedes: EP-001-3.

EXTERNAL INCIDENT NOTIFICATION AND COMMUNICATIONS

By: Martin Butler.

Approved:

1.

2.

3.

4.

5.

6.

7.

8.

9.

The complaint is directed to the Plant Chemist. The Plant Chemist will document the communication on the Communication Form Ref 1 (EP-001) and the incident notification form Ref 1 (GP-030) if the incident has a significant effect on the environment.

The Plant Chemist will be responsible for dealing with investigating the cause of the communication or if the issue concerned falls into the responsibility of another department, the communications form will be circulated to the relevant departmental manager who will carry out an investigation.

The findings of an investigation are detailed in the relevant section of the Communications Form Ref 1 (EP-001)

The form is returned to the Plant Chemist who will decide on the results of investigation, if corrective or preventative action is necessary.

If corrective action is deemed necessary a Corrective Action Form (Ref 1 GP- 001) will be completed as per procedure GP-001. Plant Chemist will communicate this to the regulatory body and explain the need to instigate a corrective action. This will also be documented in a letter to the relevant regulatory body.

If a Corrective Action Form is not deemed necessary, the Plant Chemist will communicate this to the regulatory body and explain the reasons as to why Sola do not consider the need for a corrective action on their part. This will also be documented in a letter to the relevant regulatory body.

Where corrective action is deemed to be required the details of actions to be taken are described in the relevant section of the Communications Form Ref 1 (EP-001)

A copy of the letter to the regulatory body, the communication form and a copy of the Corrective Action form (if relevant) and the Communication Form are all filed in a designated area, i.e. the External Environmental Manual Register (Under ‘Regulatory Communications)) in the Plant Chemists Office.

All communications are listed in the Communications Status Form Ref 2 (EP- 001)

Note; Refer to EP-010, Register Updating Procedure for details on updating of registers.

Annual Environmental Report (Summary Report1

MODIFICATIONS TO THIS DOCUMENT MAY OCCUR AFTER THIS DATE OF PRINTING 8-Feb-05 DO NOT PHOTOCOPY THIS SHEET CIRCULATION ON THIS PROCEDURE: MASTER, Pat Morris

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EPA Export 25-07-2013:15:33:54

Page:

Date:

Supersedes:

Section No. 16. Sola ADC Lenses Ltd. Standard Operating Procedure 1 of 5. No: EP-001-4.

EXTERNAL INCIDENT 24.02.04 NOTIFICATION AND By: Martin Butler.

COMMUNICATIONS EP-001-3. Approved:

SCOPE

The scope of this procedure applies to external communications and incident notification dealing with factors affecting the environment and also applies to the public information service available at the plant.

BACKGROUND

This procedure provides methods for dealing with external communications in a controlled, timely and efficient manner (e.g. EPA, Local Authority, Fishery Board) and also outlines the company’s approach to dealing with queries from the public relating to Sola’s environmental performance.

RESPONSIBILTY

The responsibility for this procedure lies with the Plant Chemist. Shift managers and security are responsible for notifying emergency cover during non-office hours.

RELEVANT DOCUMENTATION

Communication Form Ref 1 (EP-001) Communication Status Form Ref 2 (EP-001) Corrective Action Form Ref 1 (GP-001). Complaints Summary Form Ref 3 (EP-001) External Environmental Manual Register Ref 4 (GP-008)

PROCEDURE

External communications may be due to;

l External; Where a neighbour or a commercial body has reason to query or complain about the company’s affect on the environment.

l Regulatory; Where a regulatory body such as the local authority or the EPA has reason to query or complain about the company’s affect on the environment.

External

1. When a communication is received it is directed to the Plant Chemist. MODIFICATIONS TO THIS DOCUMENT MAY OCCUR AFTER THIS DATE OF PRINTING 8-Feb-05 DO NOT PHOTOCOPY THIS SHEET CIRCULATION ON THIS PROCEDURE: MASTER, Pat Morris

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EPA Export 25-07-2013:15:33:54

Section No. 16.

[ Page: Sola ADC Lenses Ltd. Standard Operating Procedure 2of5. I 1 No: EP-001-4.

Date: 24.02.04



By: Martin Butler.

Approved:

2. The Plant Chemist will document the communication on the Communication Form Ref l(EP-001) and the incident notification form Ref 1 (GP-030) if the incident has a significant effect on the environment.

3. The Plant Chemist will be responsible for dealing with investigating the cause of the communication or if the issue concerned falls into the responsibility of another department. The communications form will be circulated to the relevant departmental manager who will carry out an investigation.

4. The findings of an investigation are detailed in the relevant section of the Communications Form Ref 1 (EP-001)

5. The form is returned to the Plant Chemist who will decide on the results of investigation, if corrective or preventative action is necessary.

6. If corrective action is deemed necessary, a Corrective Action Form (Ref 1 GP- 001) will be completed as per procedure GP-001.

7. Where this is the case the details,of actions taken are described in the relevant section of the Communications Form Ref 1 (EP-001)

8. In the case where the company communicates with the public, it is the Plant Chemist’s duty to ratify the communications, with senior management.

9. Those with whom the communications originated are informed of the actions taken. A copy of the communication will be recorded with the communication form.

1 O.The letter and the Communication Form and a copy of the Corrective Action form (if relevant) are all filed in a designated area, i.e. the External Environmental manual register in the Plant Chemist’s Office.

11 All communications are listed in the Communications Status Form Ref 2 (EP- 001)

RemAatorv

When a regulatory body such as the EPA, Wexford County Council or the Eastern Regional Fisheries Board communicates with Sola in relation to their environmental performance.


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EPA Export 25-07-2013:15:33:54

Section No. 16.

[ Page: Sola ADC Lenses Ltd. Standard Operating Procedure 4of5. 1 ) No: EP-001-4.

Date: 24.02.04



By: Martin Butler.

Approved:

1.

2.

3.

4.

As part of the Annual Environmental Report (AER), Sola are required to give a summary of all complaints relating to environmental performance received by the company.

The Plant Chemist is responsible for preparing the summary report.

The Plant Chemist will obtain the information that is required to complete the Complaints Summary Form from the External Environmental Register Ref 4 (GP- 008) filed in the Plant Chemists office.

Once the form Ref 3 (EP-001) is completed it is ready to be slotted into the relevant section of the AER (refer to EP-012, Annual Environmental Report Preparation Procedure.

Public Information Service

1. A copy of Sola’s Environmental policy is available for viewing by the public at reception.

2. Reception staff are aware of the arrangement with regard to the availability of Sola environmental information to members of the public.

3. If a member of the public should wish to view Sola environmental information, the Plant Chemist or equivalent will make themselves available as soon as possible to go through the necessary reports.

4. The Plant Chemist will escort the member of the public to the Plant Chemist’s Off ice.

5. The Plant Chemist will meet with the person to determine the type of information required.

6. An index will be prepared of all reports forwarded to the EPA and all correspondence with and from the EPA. This will be presented to the member of the public and they may choose to look at any report or correspondence, the Plant Chemist will make himself available for questions in relation to environmental performance. The AER will be made available if required.

7. Members of the public may view environmental information during Sola business hours:

l 08.00 to 17.00 Monday to Wednesday l 08.00 to 16.00 Wednesday to Friday


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Page:

Date:

Supersedes:

Section No. 16. Sola ADC Lenses Ltd. Standard Operating Procedure 5of5. No: EP-001-4.

EXTERNAL INCIDENT 24.02.04 NOTIFICATION AND By: Mat-tin Butler.

COMMUNICATIONS EP-001-3. Approved:

Note: Contact Details

EPA must be informed by phone and this must be followed up by fax or letter the following business day. The same applies to other regulatory bodies.

1 EPA 1 Wexford County Council 1 Eastern Fisheries 1 Board

Telephone no 053 - 60600 053-42211 01 - 8379209 Fax no 053 - 60699 083 - 24852 01 - 8360060

DO NOT PHOTOCOPY THIS SHEET CIRCUL,ATTON ON THIS PROCEDURE: MASTER, Pat Morris

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Page:

Date:

Supersedes:

Section No. 16. Sola ADC Lenses Ltd. Standard Operating Procedure 1 of2. No: EP-007-3.

ROUTINE CHECKING OF 30-3-04 SURFACE WATER DRAINS, BY: Martin Butler.

GULLIES, BUNDS AND SUMPS. EP-007-2. ALSO TESTING OF BUNDS Approved:

1. SCOPE The scope of this procedure is to provide for the testing of all bunded structures on the Sola ADC Lenses Ltd. site to ensure their resistance to penetration by water or other materials stored therein. This procedure also covers the visual examination of all surface water drains and gullies and bunds and sumps on the Sola ADC Lenses Ltd site and also covers the cleaning of surface water drains and gullies if blocked, the emptying and testing of bunds of rainwater or any spills which might occur as a result of tank / pipe failure. Chemical Store and hazardous waste storage areas are also visually checked on a weekly basis.

2. BACKGROUND Condition 9.4.1 of Sola’s IPC Licence requires that the company undertake the integrity and water tightness of all the bunding structures and their resistance to penetration by water or other materials stored therein. Condition 9.4.1 requires that all bunds shall be tested at least once every three years.

3. RESPONSIBILITY The responsibility of ensuring that the bunds are tested once every three years lies with the Plant Chemist. Tech services, Contract cleaners, Internal cleaners, Spillage team are responsible for this SOP.

4. DOCUMENTATION Bund Integrity Report. Corrective Action Record (Fief 1 GP-001) Weekly Stock Take Record (Ref.1 TS-019) Bunding Facilities (Ref. 1 EP-007)

5. PROCEDURE 5.1 Checking of Surface Water Drains and Gullies

5.1.1 All surface water drains about the site are visually checked on a regular basis by the internal and external contract cleaners.

5.1.2 If damage has occurred to the drains the Safety/Maintenance/Environment Manager is informed.

5.1.3 If the surface water drains or gullies are blocked with debris and leaves, this is removed and placed with the general waste.

51.4 If cleaning of the drains is required Advanced Cleaners are contracted to undertake this work.

5.2 Checking and Emptying of Bunds/Sumps MODIFICATIONS TO THIS DOCUMENT MAY OCCUR AFTER THIS DATE OF PRINTING 8-Feb.05 DO NOT PHOTOCOPY THIS SHEET CIRCULATION ON THIS PROCEDURE: MASTER, Tomas Monahan

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EPA Export 25-07-2013:15:33:54

Section No. 16.

1 Page: Sola ADC Lenses Ltd. Standard Operating Procedure 2of2. I 1 No: EP-007-3.

Date:

Supersedes:

ROUTINE CHECKING OF 30-3-04 SURFACE WATER DRAINS, BY: Martin Butler.

GULLIES, BUNDS AND SUMPS. EP-007-2. ALSO TESTING OF BUNDS Approved:

5.2.1 There are a number of bunds on the Sola site; Refer to attached list: (Ref.1 EP-007)

5.2.2 All bunds are checked on a weekly basis to ensure that no spillage has occurred or that rainwater is not filling the bunds.

5.2.3 There are a number of bunds and sumps on the Sola site: Refer to Ref 1 (EP- 007). The testing of the integrity of the bunding structures will be undertaken by Sola’s approved contractor or by suitably trained personnel in Sola. The bunds and sumps are to be tested in accordance with BS 80070r approved by suitable contractor. It is the responsibility of the Plant Chemist to ensure that bund integrity testing occurs at least every three years. Should the outcome of the investigation require any work it will be the responsibility of the Plant Chemist to complete a Corrective Action Form (Ref. 1 GP-001).

5.2.4 If the bund is filling up with what is expected to be rainwater, a sample of the rainwater is obtained and a conductivity or COD test is undertaken on the sample in order to determine if contamination of the rainwater has occurred. The SIP senior operator will carry out the sampling and testing..

5.2.5 The SIP Senior operator will inform the Internal Cleaners of the outcome of the testing.

5.2.6 If contamination of the rainwater is not detected, the bund may be pumped empty with the rainwater being discharged into the nearest surface water drain.

5.2.7 If contamination of the rainwater has occurred, or if a failure of the tank or a spillage has occurred and has collected in the bund the Safety & Environmental Manger and the Plant Chemist are immediately informed and a method of disposal will be decided upon.

5.2.8 If the effluent is to be collected and disposed of as a hazardous waste the rainwater/ spillage is vacuumed from the bund into empty drums. The drums are labeled accordingly and placed into the Waste Chemical Stores. Details will be recorded in the Weekly Stock Take Report.

5.2.9 A report on the testing of the bund will be included as part of the AER.

MODIFICATIONS TO THIS DOCUMENT MAY OCCUR AFTER THIS DATE OF PRINTING 8-Feb-05 DO NOT PHOTOCOPY THIS SHEET CIRCULATION ON THIS PROCEDURE: MASTER, Tomas Monahan

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