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Transcript of Finit how to let go - enterprise archive apps
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How to Let Go: Enterprise Archive Apps in HFM and OneStreamFinit Webinar Series
January 27, 2017
Presented by Tim Head
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• Founded in 2002
• 80+ employees in 20+ states• Mostly CPAs, MBAs
• 50+ Planning / Essbase Clients
• 80+ HFM Clients• Managed largest roll-out of HFM in North America
• Market Leader in ARM/FCM
• World Leader in FDM implementations and custom solutions
• #1 Implementer of OneStream
Finit Overview
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The Finit Family
Fully aligned with our clients, not just bottom line $
No debt or external ownership
Work with Finit employees, no subcontractors
Compensationbased on CLIENT SATISFACTION
PRIVATELY OWNED
CLIENT SATISFACTION
NOSUBCONTRACTORS
DEBT FREE
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Finit Customer Success
Our values, culture, and approach to becoming a trusted advisor to our
customers has led to
100% customer success
for every Finit client (250+) and for every Finit project (800+)
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Some Finit Customers
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Questions
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About the Presenter
Tim Head ([email protected])Lead Consultant (HFM, FDM, Planning/Essbase)
Experience6 years with HFM9 years with FDM13 years with Essbase19 years with financial systems and reporting
Client TestimonialI would recommend Tim for any future project and would most certainly request him back again if necessary. Tim is outstanding! He shows all the qualities we were hoping to gain in a lead consultant. He is knowledgeable, understanding, patient and thorough.
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Why an Enterprise Archive?
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Agenda
• Overview of Enterprise and Archive Applications
• Design• General Considerations
• Account and Entity Dimension Options
• Other Dimensions
• Data and Reporting• Data Extract and Loading
• Data Validation
• Report Conversion
• Archive Variations
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Introducing…Hyperion Enterprise
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Life and Times of Hyperion Enterprise
• First release in 1991, last release in 2011
• Transformational, industry-defining product
• More than 2,500 companies on Enterprise in 2008
• In 2016, 650 companies were still on Enterprise
• In the last decade, most companies have upgraded to HFM or OneStream
• Premier support ended April 2013
• Without premier support or updates in 6 years:• Enterprise runs on Windows Server 2003 and 2008
• Not compatible with Office 2013 or later
• Not compatible with modern browsers
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Enterprise Lives On
• Your company converted from Enterprise years ago• Brand new, redesigned application
• Multiple years of historical data at go-live
• Comprehensive data tie out
• …but you still can’t get rid of Enterprise!
Why not?
• Need for really historical data
• Need for alternate views of data
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The Enterprise Challenge
• You have to have keep Enterprise data accessible
• IT won’t allow you to keep the Enterprise servers running
• You’re dependent on 1 or 2 people who know Enterprise
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Enterprise Archive Application
• Use HFM or OneStream as a repository for your Enterprise applications• Retain all the historical data from Enterprise
• Retain Enterprise metadata and views
• Straightforward application build and data integration
• Not an Enterprise conversion, but a “lift-and-shift” of Enterprise into HFM or OneStream
• Most importantly – avoids need to recalculate data!• Calculations
• Translations
• Consolidations
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Replicate, Don’t Recreate
• Leverage the work Enterprise has already done for you• Calculated Accounts – extract input and calculated accounts from
Enterprise
• Translation – extract both local currency and translated data from Enterprise
• Consolidation – extract base and parent entities from Enterprise
• Utilize “flat” dimensions in HFM or OneStream• No entity or account hierarchies
• Enterprise input and calculated accounts are base/input
• Enterprise parent entities are base
• Load everything from Enterprise to HFM or OneStream
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Design Options and Considerations
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Design Considerations
• How will the Enterprise Archive application be used?• Interactively – via grids and ad hoc reporting
• Static – via a set of standard reports
• Report conversions• How many Enterprise Reports and Retrieves?
• Evaluate best option to replicate
• Security• How many individuals will use the Enterprise Archive?
• Differentiated access by Entity or Scenario?
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Accounts, Subaccounts and Intercompany
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Accounts, Subaccounts and Intercompany
• Options for Enterprise accounts and subaccounts• Everything in the Account dimension
• Utilize Custom/UD for subaccounts
• Utilize ICP dimension for Intercompany subaccount table
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Accounts, Subaccounts and Intercompany
• Include all accounts and subaccounts in Account• Easiest build
• Simple data mapping and loading
• One-for-one report conversion
• Large dimensions can be difficult to navigate
• Not well suited for flexible analysis
• Utilize Custom/UD and IC dimensions for subaccounts• More flexible reporting and analysis
• Dimensionality closer to HFM and OneStream
• Smaller, more manageable dimensions
• A little more complicated to build
• More complex data mapping and loading
• Report conversion more complicated
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Entities and Subentities
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Entities and Subentities
• Options for Enterprise entities and subentities• Everything in the Entity dimension
• Utilize Custom/UD for subentities
• Group entities by Organization
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Entities and Subentities
• Include all entities and subentities in Entity• Easiest build
• Simple data mapping and loading
• One-for-one report conversion
• Large dimensions can difficult to navigate
• Not well suited for flexible analysis
• Utilize Custom/UD dimensions for subentities• More flexible reporting and analysis
• Dimensionality closer to HFM and OneStream
• Smaller, more manageable dimensions
• A little more complicated to build
• More complex data mapping and loading
• Report conversion more complicated
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Other Dimensions
• Enterprise Category split between Year and Scenario
• Period can mirror Enterprise or HFM/OneStream
• Value/Consolidation dimension is not utilized• Data is loaded to Entity Currency/Local
• No consolidation, translation, or elimination required
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Finding Your Way
• Map relationship between Enterprise Category/Organization and Archive Year/Scenario
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Finding Your Way
• Document Enterprise Hierarchies outside of Archive
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Putting it All Together
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Putting it All Together
• Simple intersection mapping
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Putting it All Together
• Subaccounts in Account dimension
• Subentities in Entity dimension
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Putting it All Together
• Subaccounts in Account dimension
• Intercompany in IC dimension
• Subentities in Entity dimension
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Putting it All Together
• Subaccounts in Custom dimension
• Intercompany in IC dimension
• Subentities in Custom dimension
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Account and Entity Dimensions
• Dimension size• No calculation or consolidation impact
• Navigation, ease-of-use consideration
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Data and Reporting
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Enterprise Data Extracts
• Utilize “ALL” account and entity lists• Make sure lists are truly “All”
• Consider YTD vs Periodic extracts, depending on zero view settings in Archive application
• Be sure to extract Derived and Calculated data
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Data Migration
• Options for data migration include• Extracting and manually manipulating text files
• Extracting and loading through FDM/Workflow
• Determining factors include• Mapping complexity
• Data volume• All Entities and Organizations * All Accounts * All Periods
• Excel and FDM/Workflow all have their practical limits
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Data Validation
• No calculations, consolidations or eliminations to validate
• Need to validate:• That all data was extracted from Enterprise
• That all data extracted was loaded to the Archive application
• That mapping from Enterprise to HFM/OneStream was accurate
• Data reconciliation options• Excel comparison – run parallel Retrieve and Smart
View/OneStream Add-in pulls to compare
• Data extract comparison – extract all data from Archive and compare to Enterprise extract
• Report reconciliation – compare reports from Enterprise and Archive application
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Converting Retrieves
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Converting Enterprise Reports
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Archive Variations
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Archive Variations
• Enterprise Archive Variations• Entity hierarchies
• Account hierarchies
• Custom/UD hierarchies
• Other Archive Possibilities• Enterprise in HFM
• Enterprise in OneStream
• Enterprise in Essbase
• HFM in OneStream
• Planning/Essbase in HFM/OneStream
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Questions?
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Thank You for Attending!
Today’s Presenter:
Tim Head
General Questions:
Greg Barrett
Joe Mizerk
Cathy Lawton
Copy of the slides or Recording:
Email us for a copy of the slides or a link to the recording
Past webinars:
www.finit.com/webinars
Follow us on Twitter for updates:
@Finit_Solutions