Finding, Organizing and Using Information: Using Computers to Get Things Done
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Finding, Organizing and Using Information:Using Computers to Get Things Done
Bruce SlaterGeneral Internal Medicine Presentation
January 31, 2007
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Learning Objectives• Be able to get articles free through PubMed• Be able to implement a simple organization
scheme for email, computer and paper files.• Be able to solve one problem using
computers that you didn’t previously know how to solve
• No Financial Support for this presentation
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There are 10 kinds of people.
Those who understand binary.
Those who don’t.
raise your hand when you understand
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Counting in binary
• 000• 001• 010• 011• 100
• Zero• One• Two• Three• Four
From Craig Gjerde
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Reference
• This presentation can be found at
• mywebspace.wisc.edu/slater/web
• Links in that version are live – – they can be clicked to see the content
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Finding Information online
• Maximum Google– login or register and create password
• Googl.icio.us – powerpoint slides – {they take a long time to download and show}
• Internet Public Library – live link
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IPL - GROK
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Customizing Pubmed and Findit
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My NCBI or the “Cubby”
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Prepare to Find It!
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Find It!
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Found It!
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Get Someone Else to Find It!
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File It!
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Organizing Information
• Your Information is Your Life
• Make Your Life organize Your Information
• Email = Paper = Computer Directory = Favorites
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My Life at Home
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My Life at Work - Files
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My Life at Work - email• @Action
• @SomeTimeMaybe
• @WaitingFor
• Admin
• ClinDecSupp
• Clinical
• Education
• EHR
• Personal
• Research
Operations
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My Life at Work - paper
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Getting Things Done
• Stress-free Productivity Key Principles– The Collection Habit– Next-Action Decisions– The Power of Outcome Focusing
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Getting Things Done – David Allen
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GTD Principles
• Collect– EVERYTHING– Replace Objects with paper as a holder– Create Projects
• Process• Organize• Review• Do
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GTD Principles• Collect• Process each item. What is it?
– Is it actionable? No?(trash, incubate, file)• Yes? Do it, Delegate it or Defer it
– Is it about a project? • What is the NEXT action?• Process it• Create a project
• Organize• Review• Do
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GTD Principles
• Collect
• Process
• Organize– Non Actionable –(Reference file, Sometime Maybe, Trash)– Actionable (Projects, Calendar, Phone list)
• Review
• Do
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GTD Principles
• Collect
• Process
• Organize
• Review– What to review when– Critical Success Factor – the weekly review
• Do
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GTD Principles - Doing
• The Four Criteria Model for Choosing Actions in the Moment– Context – where? tools needed? phone?
computer?– Time Available– Energy Available– Priority – First Things First – Steven Covey –
Big Rocks
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GTD Principles - Doing
• The Threefold Model for Evaluating Daily Work– Doing Predefined Work– Doing Work as it Shows Up– Defining your Work
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GTD Principles – Doing & Reviewing
• The Six-Level Model for Reviewing Your own Work– 50,000 Feet – Life– 40,000 Feet – 3-5 year goals– 30,000 Feet – 1-2 year goals– 20,000 Feet – Areas of Responsibility– 10,000 Feet – Current Projects– Runway – Current Actions
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Random Hints and Suggestions
• Create alternative email addresses
• READ URLs … Is this eBay.com?– 144.76.119.37/ebay.com/AccountLogin
• NEVER click on URLs in an email– can you say Go Pfishing
• Develop good passwords (not in dictionary)– upper/lower case numbers special characters
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Extra Credit
• Turn off the notify sound in groupwise• Copy an image from JAMA to ppt slide• Editing images• Email address look up with LDAP• Email lists – list-servs subscribing• WISCR-IT time-outs• Web Folders• Making, Naming & Organizing Favorites
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Help Desk
– 5-4466 DOM– 3-2060 UWHC– self service on uConnect
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Here is that AAA