Finding and managing livestock research information
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Finding and Managing Information Tsehay Gashaw and Ewen Le Borgne ILRI Komms Klinics Session ILRI, Addis Ababa, 28 August 2012
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Presented by Tsehay Gashaw and Ewen Le Borgne at the ILRI Komms Klinic, ILRI, Addis Ababa, 28 August 2012
Transcript of Finding and managing livestock research information
Finding and Managing Information
Tsehay Gashaw and Ewen Le Borgne
ILRI Komms Klinics Session
ILRI, Addis Ababa, 28 August 2012
The Komms Klinics approach
• Away from (just) tools, into
communication processes
• Six broad communication areas
• Tools are still part of the picture
• Awareness raising and hands-on
training sessions
• More trainers, more trainees
The Komms Klinics approach
Overview
1. What is Finding and Managing Information ?
2. Finding information
1. - As individuals
2. - As organizations
3. Managing information
- Why? and How?
- Managing information organizationally
4. One step further: Working out loud & PKM
5. Summary
What is finding & managing
information?
WIIFM?
What’s in it for me?
Why fin
din
g a
nd m
an
ag
ing in
form
ation
?
• Collecting
Wh
at
is f
ind
ing
&
ma
na
gin
g in
form
atio
n?
• Managing
• Sharing
As individuals?
As organizations?
As individuals?
As orgs?
Wh
at
is f
ind
ing
&
ma
na
gin
g in
form
atio
n?
Finding information?
• From the work we (ILRI & partners) do
• Face-to-face meetings
• Events / workshops
Internet
Publications or books
•
What are information sources? F
indin
g info
rmation
• Too much!
- Too much information / knowledge out there
- Too many platforms / tools?
• Dealing with information overload...
• Quality Information
• Filter failure?
Finding information: problems ? F
indin
g info
rmation
Overcoming information overload
• What are the information sources?
• What is your priority?
• Know what your are looking for ?
• Deal with your email
• Know what your are subscribing (RSS
feeds)
• Get your own time (disconnect yourself for a moment)
Fin
din
g info
rmation
Fin
din
g in
form
ation
pe
rson
ally
• Finding information as individuals
Fin
din
g in
form
ation
pe
rson
ally
• Face-to-face
• On the web
Basic command:
“...” : the exact phrase
* : Words starting with e.g People*
OR : Logical expression
Advanced search:
[site: country code] : country code e.g et
[filetype:] : specific format e.g doc
Etc...
Fin
din
g in
form
ation
pe
rson
ally
Fin
din
g in
form
ation
pe
rson
ally
• Using social media
Fin
din
g in
form
ation
pe
rson
ally
• Using social media: Yammer
Fin
din
g in
form
ation
pe
rson
ally
• Using social media: Twitter
• Finding organizational information F
ind
ing
org
aniz
atio
na
l in
form
ation
The ILRI case
Repository (final outputs)
Website
Ilrinet
Online academic journals
Blogs (subscribe to newsfeed)
Social media (Yammer, flickr, twitter, etc...)
Fin
din
g in
form
atio
n –
th
e I
LR
I ca
se
Search result
Search, browse,
subscribe
Search result
Outputs harvested
Scientists’
research results
Video/audio Presentation
Publications Journals
Outputs
re-published
User
Fin
din
g
org
aniz
atio
na
l in
form
ation
http://mahider.ilri.org
Open digital repository of ILRI (and
other) final outputs
• Search and browse:
– Use keywords, title, author, etc.
– Search in the different sub-communities
– Search in different collections: ILRI journal
articles, conference papers, publications
etc.
• Subscribe to RSS feed / e-mail alerts
Fin
din
g
org
aniz
atio
na
l in
form
ation
• ILRI website
Fin
din
g
org
aniz
atio
na
l in
form
ation
Fin
din
g
org
aniz
atio
na
l in
form
ation
• Online academic journals
Fin
din
g
org
aniz
atio
na
l in
form
ation
• ILRI Clippings
Fin
din
g
org
aniz
atio
na
l in
form
ation
• ILRI News blog
Fin
din
g
org
aniz
atio
na
l in
form
ation
ILRI’s presentations
Fin
din
g
org
aniz
atio
na
l in
form
ation
ILRI’s photo collection
Fin
din
g
org
aniz
atio
na
l in
form
ation
• ILRI Calendar
Managing information?
Why manage information?
To make informed decisions
…Based on up-to-date information
Quality /relevant information
To re-use information…
…And learn from the past Ma
na
gin
g in
form
atio
n: W
hy?
an
d H
ow
?
How? M
an
ag
ing
in
form
atio
n: W
hy?
an
d H
ow
?
What does it involve?
And content!!!
Ma
na
gin
g in
form
atio
n: W
hy?
an
d H
ow
?
How do we manage
information? Organize our content
Categorize and tag it properly
Use different technology like:
• - Social media tools
• - Content management systems
• - Your note pad...
Ma
na
gin
g in
form
atio
n: W
hy?
an
d H
ow
?
• Managing information organizationally
the ILRI case
Ma
na
gin
g in
form
atio
n o
rga
niz
atio
na
lly
Managing information organizationally
Mahider
Wikis
Blogs
Delicious
Slideshare
Flickr
Blip
RSS feeds
ILRI comms does it with you!
Ho
w d
o w
e m
an
ag
e in
form
atio
n?
One step further…
Working out loud
PKM
Working out loud
Journal and share your work!
On
e s
tep
fu
rth
er…
Personal knowledge
management (PKM)
Credits: Harold Jarche
On
e s
tep
fu
rth
er…
Summary
Summary
Identify the right source(s)
to look for relevant
information Credits: Chacka Chacka
Summary
Good information management leads to
better informed decisions
Summary
Filter
quality
content &
sharpen
your filters
(networks)
Summary
Re-use
content
saved,
tagged,
stored
Credits: Adam Cohn
Summary
Manage your information needs and
practices (reflect!)
Summary
Work out loud!
Summary
Learn from the past, prepare the future
What’s more?
Resources
• “Working out loud”, your personal content
strategy
• The personal KM primer
• Some personal effectiveness bookmarks
on Del.icio.us
• Managing information at ILRI – our
guidelines ILRI Comms wiki (FAQ)
More about Komms Klinics
• Visit our Komms Klinics training wiki:
http://ilri-training.wikispaces.com
• Find out more and contact Tsehay, Ewen or
Peter
• Find answers to communication questions:
http://ilri-comms.wikispaces.com
• Find out about the activities of ILRI’s
communication team:
http://infoilri.wordpress.com
Reflection & group work
• What are your personal tips and tricks to find
and manage information individually?
• E.g. What are the best sources?
• What are useful practices and tools?
International Livestock Research Institute Better lives through livestock
Animal agriculture to reduce poverty, hunger and
environmental degradation in developing countries
ILRI
www.ilri.org
