Financial Management Reporting

MSF5234/ REV 0106ANNEX B

MCA Role ProfileJob Title: Financial Manager (Reporting & Budgeting)

Location: Spring Place Job reference:

Reports to: Management Accountant

Direct Reports: 2 x Financial Analysts

Indirect Reports: -

Job PurposE - Contribute to Agency decision making through provision of accurate, timely and relevant financial management informationKey Responsibilities MANAGEMENT ACCOUNTS

Production of monthly financial reports for the MCA Executive Board, taking responsibility for specific areas of the MCA. Liaising with staff from the directorates, including directors and business partners, and reviewing the financial sensibility of the returns including data generated from the pay forecasting model and other sources.

Support Management Accountant in DfT (Finance) and RTAS group reporting.

Review of current monthly reporting, assess fitness for purpose and recommend changes.

BUDGETS Lead annual budget setting process to include meetings with

budget holders at initial negotiation stage and production of support documentation for the Executive Board.

Provide advise to budget holders to enable effective managing of budget variances.

Contribute to spending review submissions through financial analysis.

FINANCIAL STATEMENTS Assist with the production of the financial statements in the

Agency’s Annual Report, including liaison with the National Audit Office and external auditors.

Production of other reports as required by DfT, HMT or other public bodies.

OTHER DUTIES :- Liaise with the Financial Operations section of the directorate to

ensure adequate input into the ongoing accuracy of the Agency’s financial information, including authorization for new account codes, cost centres and activity codes.

Liaise with the Contracts team to identify financial and contractual implications of business decisions and support financial assessments.

Focal point for provision of financial information for Parliamentary Questions and Freedom of Information requests.

Provide training for budget holders and their staff as required. Ad hoc tasks as required within the directorate.

Prepared by: Phil White Date: February 2007

Authorised by: Neil Goodall Date: February 2007

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An Executive Agency of the Department for Transport


To be revised on: February 2008 Date

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Essential minimum qualifications and other Specific requirementsCCAB qualified (ACA, CIMA, ACCA or CIPFA), working towards CCAB qualification, willing to study for CCAB qualification, or ‘qualified by experience’.

Significant experience of working in a finance department.

Does the Role require Security clearance? and/orCriminal Record Bureau clearance? (Please tick YES or NO as appropriate.)

YESYES

NONO

FOR RECRUITMENT AND SELECTIONTECHNICAL COMPETENCIES

Area of Skill/Knowledge LevelFinancial Management Reporting & Analysis 3

Budgeting 3

Statutory Financial Reporting 2

BEHAVIOURAL COMPETENCIESCompetency Group Level Level Statement Full/PotentialTeam Working A Improves the

effectiveness of the team and generates team spirit

P

Delivering Results H Takes a disciplined approach to delivering results to tight timescales

F

Customer Service A Anticipates customers future requirements

P

Planning & Prioritising H Sets goals and objectives for others and tracks progress

F

Information Gathering & Analysis H Interpretes data and information and analyses basic trends drawn from internal and external resources

F

Problem Solving H Resolves problems where established guidelines and precedents provide no clear lead

F

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FOR PERFORMANCE AND DEVELOPMENTTECHNICAL COMPETENCIES

Area of Skill/Knowledge Required for LevelFinancial Management Reporting & Analysis

Production of monthly management accounts. Provision of information to support business.

3

Budgeting Managing budget setting process from commission to year end. Providing advice to budget managers for better budget management.

3

Statutory Financial Reporting Provision of notes within MCA statutory accounts and Departmental Resource Accounts.

2

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BEHAVIOURAL COMPETENCIESCompetency Group

Competence Indicator Level Level Statement

Team WorkingBuilding good relationships

Diplomacy H Shows tact when dealing with others inside or outside agency; able to show firmness balanced with politeness

Understanding A Understands differing standpoints of those both within and outside immediate team; adopts an appropriate style to accommodate them

Respect For Others H Responds objectively to other views; willing to support team over personal agenda

Contribution Earning respect H Contributes expertise for benefit of immediate team

Support and sharing H Willingly assists other team members when they get into difficulty or as needs arise

Flexibility A Easily and willingly takes on different roles and responsibilities as team or task changes

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Competency Group


Managing Others

Leadership Communicating the vision

H Communicates both specific and broader objectives verbally and in writing to direct & indirect team members;Able to present a case to team members, choosing methods most suited to getting results

Accountability H Accepts responsibility for actions of direct & indirect team members and their effect on results delivered by section, location, or branch

Setting an example H Acts as a role model; displays high standards of integrity in the work place; acts on promises made and upholds and enforces The Dignity At Work and Health and Safety Policies

Creating team spirit S Develops good working relationships with colleagues; acts on team decisions; provides support for colleagues as appropriate

Loyalty S Protects team members from unfair criticism; supports team position to others outside the team

Managing Others

Delegation S Allocates tasks appropriate to capabilities of team members; provides briefing on the what & how of the work & required timescales

Managing performance

H Tracks overall progress against team objectives; analyses reasons for performance shortfalls ; helps team to learn from mistakes

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Developing Others

Instruction, coaching, mentoring

H Undertakes to transfer personal knowledge, skills and insight to others to improve individual and group capability; encourages personal development

Identifying and meeting needs

S Provides feedback on performance and potential to inform personal development plans

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Competency Group


Managing and Developing Yourself

Self knowledge Confidence H Prepared to think beyond current levels; proposes ideas and solutions to others for consideration and authority to proceed

Willingness to learn

Learning from others H Adopts best practice within the agency in personal and professional areas within and outside direct areas of work; identifies role models in appropriate areas

Following up training opportunities

H Actively looks for training and development opportunities within the Agency in areas of identified need; contributes to planning of their own training programme; seeks feedback on progress towards development objectives

Self motivation Flexibility H Works effectively within and adapts to continually changing parameters and situations

Taking responsibility H Takes personal pride in and is committed to producing work of highest quality; shows initiative in improving results

Coping with challenges

H Is resilient and calm even when faced with complex, unfamiliar, or stressful situations

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Competency Group


Customer Service

Identifying customer needs

Customer focus H Is aware of the full range of services and capabilities of the branch, location, agency as appropriate; develops an understanding of customers’ position and circumstances; seeks to improve existing services

Customer dialogue A Actively seeks opportunities for face to face contact with customers and customer groups to develop mutual understanding; commands respect amongst customers for recognising their needs

Meeting needs Quality of contact H Takes ownership of customer problems and maintains contact until they are resolved; volunteers additional help and services

Meeting expectations A Acts as a role model in demonstrating customer service principles; ensures problems and disputes are resolved on a win- win basis

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Competency Group


ProfessionalismRepresentation Enthusiasm and

loyaltyH Represents and protects

the image of the branch, location, agency to the outside world

Integrity Commitment H Creates an environment of mutual trust motivating people to give priority to serving the needs of customers and stakeholders

Discretion H Balances openness against the need to respect the confidences of superiors, colleagues, and customers; exercises judgement in how to communicate sensitive issues up the line

Promotion Self confidence H Makes and presents a case persuasively and convincingly to customers and stakeholders; has confidence to balance flexibility with firmness

Presentation H Presents technical matters so that audience can understand the issue; Is comfortable with verbal presentations to external audiences

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Competency Group


Dealing with Change

Adaptability Responsiveness S Willingly accepts changing job content and adapts to new tasks; tries out new ways of doing things; willing to learn new skills

Proactivity H Seeks opportunities to participate and plays an active part in change; provides constructive ideas and opinions

Managing change

Helping others to adapt

S Works alongside & supports colleagues in adopting new ways of working

Overcoming blocks H Openly supports reasons for change and benefits sought; keeps new processes and procedures under constant review

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Competency Group


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Planning and Prioritising

Setting priorities

Balancing the urgent and the important

H Balances tasks; structures own workload to make best use of time & resources ; delivers to deadline

Resourcing H Manages available resources to achieve task objectives

Developing plans

Preparation H Prepares formal plans for individual and group activities for approval ; briefs others on task objectives and work instruction

Organisation H Organises teams and projects to work to defined outcomes and objectives

Setting objectives H Sets achievable time and output goals for tasks undertaken by others;

Implementing plans

Monitoring progress and outcomes

H Tracks progress against defined goals; communicates accordingly

Coping with chaning priorities

H Manages and resets task priorities in changing circumstances ; revises plans & objectives as work proceeds

Problem Solving

Judgement Applying experience H Views problems & solutions from customers’ & others’ perspectives ; applies experience gained in different circumstances and areas of work to assist with decision making

Applying concepts H Collects and reviews all relevant facts & information before considering options & solutions; able to apply theoretical knowledge to practical situations

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Risk Assessment

Weighing up options H Seeks out relevant information to assist with decision making; considers likely outcomes of various courses of actions; recognises and considers risk areas and the likelihood of success

Decision making

Using initiative S Makes sound decisions within clearly defined guidelines & established procedures

Competency Group


Delivering Results

Achievement Focus

Structured approach

H Takes a disciplined & planned approach to task management; defines resources required; obtains & manages them effectively; formally reviews outcomes

Deadline accomplishment

H Continually reviews progress against deadlines ; assesses significance of variance; adjusts activities and seeks additional resource to ensure deadlines met

Resilience H Works calmly & maintains a disciplined approach to the task under the pressure of deadlines and/or changing objectives

Continuous Improvement

QMS awareness

Quality mindedness

S Has a general awareness of the quality management system; able to describe role within it; understands MCA Quality Policy statement

Policies and procedures

Improvement S Complies with branch, location, agency policies and procedures; operates within standard control procedures and work instructions; understands role in and knows where to access general MCA policies (including Health and Safety)

Innovation Ideas generation

S Offers suggestions for new or improved procedures, processes, ways of working

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Competency Group


Information Gathering and Analysis

Numeracy Comfort with numbers

A Interprets complex and/or conflicting data from different sources; develops processes for complex data sorting & analysis; presents complex numeric data in appropriate and understandable formats

Literacy Language comprehension

H Interprets and applies wording in rules and regulations, codes of practice, statutory documentation, policies and procedures where the meaning is unclear or ambiguous

Research Using information sources

H Actively seeks out, sorts and interprets information from various sources within and outside the MCA

Analysis Collation H Uses straightforward analysis techniques to interpret available data and information

Interpretation H Analyses basic trends ; challenges obvious mis-interpretations of data and seeks clarification or reinforcement

Security of Computer Hardware

No loss of, damage to or interference with hardware

S Ensures effective security of all personal hardware.

Security of Electronic Information

No loss of, damage to or interference with information

S Maintains confidentiality of personal passwords.

Ensures that electronic files are stored in accordance with authorized visibility.

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Competency Group


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Verbal Communication

Self expression

Providing explanations

H Conveys information and speaks with conviction and clarity ; able to summarise own and others’ main points accurately

Influencing Persuasion S Gathering facts, opinions, arguments on straightforward issues to gain acceptance of a point of view or position

Group participation

Discussion contribution

S Makes fluent and relevant contributions to group discussions

Written Communication

Literacy Use of appropriate language

H Expresses technical concepts and complex ideas clearly and concisely ; avoids over complication in use of technical language

Document Preparation

Purpose H Prepares basic internal written reports, minutes, etc, for internal audiences, in a logical structured sequence to inform & guide

IT systems application

Complexity H Able to integrate functionalities of available software e.g. Excel, Word, PowerPoint, Visio etc to produce complex documentation

Business Awareness

External environment

External influences

H Has a good understanding of the general environment within which the MCA operates, with a particular understanding of matters affecting their branch, location, and customer base; can act sensitively with this knowledge

Strategic awareness

Contribution of role

H Has a good understanding of MCA overall aims and objectives; contributes to development of business plans to achieve these

Financial Awareness

Accountability A Develops high level and significant financial plans and budgets; fully accountable for expenditure against plan

Managing Projects

Project planning

Planning and control

S Understands basic principles of project management, including the need for formal planning, briefing, and control

Project management

Use of tools and techniques

S Monitors progress against milestones ; organises personal activities to keep on track

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Financial Management Reporting

Documents

Transcript of Financial Management Reporting