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Financial Awareness Workshop For Non Finance Budget Managers
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Transcript of Financial Awareness Workshop For Non Finance Budget Managers
Welcome
Financial Awareness TrainingFinancial Year 2012-13
National Apprenticeship ServiceBandhu Das
• Headline news! (Bulletin 119)
A financial management review from the Chartered Institute of Public Finance and
Accountancy (CIPFA) found the Agency to be one of the best organisations that it has
reviewed.
• Why are we all here?
• Your Expectations from the Session…
Introduction
Objectives• Finance structure and our role in supporting
NAS
• Understanding of the Wider Public Sector Finance
• Our Budgets: Delegation, Responsibility, Accountability and Reporting
• Good Financial Management and Your Role
• Day to day Finance – Admin all in One
Finance StructurePaul McGuire
Executive Director Finance
Raza RaheemDirector Financial Control South
Jim MinogueDirector Accounting Services
and Contract Control
Chris GriffinDirector Provider Finance
Stephen PackhamDirector Financial Control North
Lucie BangsHead of Financial Control South
Specialist Areas See above
AdminProgramme Leadfor:
Lucie BangsHead of Financial Control South
London - 020 7904 0646
Specialist Areas See above
Adult Skills Budget, Joint Investment Programme, and Large Employer Outcome Pilots
Programme Leadfor:
Bryan CrossFinancial Controller
Reading - 0118 908 2130
Specialist Areas See above
NAS Programme and Admin (AAA11-14)
and ESF (SL and CE)
Programme Lead for:
Bandhu DasFinancial Controller
London - 020 7904 0998
Specialist Areas See above
Adult Safeguarded Learning, ESF (SE/
SW), OLASS, Learner Support, & National Careers
Service
Programme Leadfor:
Deana BallardManagement AccountantFareham - 01489 558504
Specialist Areas See above
AdminProgramme Leadfor:
Martin BoothManagement Accountant London - 0207 904 0673
Specialist Areas Employer Responsive
Adult Skills BudgetProgramme Leadfor:
Anthony JosephManagement AccountantLondon - 0207 904 0673
Specialist Areas ESF project payment reports, and TS2000.
Not applicableProgramme Leadfor:
Tracey BradfordFinance Officer
Fareham - 01489 558636
Specialist Areas
Finance Queries South mailbox,
CODA Purchase Orders, Processing of
invoices, and GPC.
Not applicableProgramme Lead for:
Gavin DempsterFinance Officer
Plymouth - 01752 754072
6/21/2012
As of 21st June 2012
Financial Control South – Programme Leads and Specialist Areas
Specialist AreasCODA Purchase
Orders, Processing of invoices, and GPC.
Not applicableProgramme Lead for:
Pam NicholsFinance Officer
London - 0207 904 0675
Specialist Areas Comshare Budgeting and Forecasting
CEO’s officeProgramme Leadfor:
Rita PatelFinance Officer
London - 020 7904 0773
Specialist AreasFinance Queries
South mailbox, and TS2000.
Not applicableProgramme Lead for:
Shereen SyedFinance Officer
London - 0207 904 0694
Financial Control South – Programme Leads & Specialist Areas
Our Role in Supporting NAS• Strategic
• Financial Planning, Reporting and Forecasting
• Accounting Services and Contract Control
• Operational, Training and Support
• Provider Finance
Public Finance• Journey of a Pound & where do we fit into the
big picture
• Facts and Figures – relevance to the Agency and NAS
• Role of Public Accounts Committee and National Audit Office
• Whole of Government: Financial Reporting Requirements
Total Budget break down: 2011-12 (£'000's)Agency 3,227,479NAS 1,453,258Total 4,680,737
NAS Budget break down: 2011-1216-18 Apps 768,00019+ Apps 644,000Non Participation 16,901Others 10,576Admin 13,781Total 1,453,258
BudgetsWhat is budget?Three fundamental principles of budget management:
• Compliance - are we being compliant with rules, policies and procedures?
• Control – are we reviewing and monitoring actual expenditure against planned delivery?
• Value for money – do operational decisions reflect economic value?
How do you achieve above?How does Finance support you?
BudgetsAdult Skills - Participation
e.g. 16-18, 19+ Apprenticeships, Outcome Payment Pilots
Allocations, Quarterly Reviews and Payments
Non Participatione.g. Business Development Fund
Higher Apprenticeships Fund
Finance systems –CCM – what does it provide us with?CODA – what does CODA do?
BudgetsAdministration
PayBasic Pay, NI, Pension
Non-PayTravel and subsistence.Staff related: Mobile Phones, Room Hire, Catering, Staff Welfare
RechargesFacilities: Stationery, Shredding, Archiving, Tea & Coffee facilities
Learning and Development
Financial Management• Forecasting – who does it? Why and how often do
we do it?
• Budget Profiling – who does it? Why and how often do we do it?
• Accrual Accounting – Not when cash is paid but when delivery takes place – why is it important?
• Budget holder Reports– Monthly Management Accounts – Programme & Admin– Staff Expenses Reports– Mobile Expenses Reports– National Contracts MI
Budget Holder ReportsMobile Expenses Report – same as Staff Expenses Report
National Contract Report:Rail bookings – first class travel, anytime travel
Car hire – car refuelling
Hotel & conference bookings - coding
Stationery bookings – items outside core list
Admin all in One• Financial Control South – Intranet
• Finance Manual (Bookers, GPC holders, Codes)
• National Contracts (Travel, Hotels, Stationery)
• Total Facilities Management (TFM) Contract
• Paying for Goods and Services (by GPC and Invoice)
• Business Cards
• Learning and Development
• Free Meeting Facilities
• Coda Expenses Hints and Tips, TS2000
• Professional Subscriptions
• Eye Tests
• Mobile Phone Reimbursement
• Excess Travel
Summary• Have you obtained a basic understanding of the Wider
Public Sector Finance and key players in the sector?
• Are you familiar with the NAS and Agency’s 12-13 budget?
• Do you understand the basics of Good Financial Management and the role you can play?
• Are you familiar with ‘Admin-all-in-one’?
• Do you know who your Finance contacts are and where you can go for help and assistance?