FINANCE COMMITTEE · FINANCE COMMITTEE 4/20/2016 304 E. Grand River, Board Chambers, Howell, MI...

FINANCE COMMITTEE 4/20/2016

304 E. Grand River, Board Chambers, Howell, MI 488437:30 AM

AGENDA

1. CALL MEETING TO ORDER2. ROLL CALL3. APPROVAL OF MINUTES4. TABLED ITEMS FROM PREVIOUS MEETINGS5. APPROVAL OF AGENDA6.

DISCUSSION A. Certificate of Recognition B. MAPP & Transportation Consortium - Presentation and Discussion

7. CALL TO THE PUBLIC8. RESOLUTIONS FOR CONSIDERATION:

09

Emergency Management RESOLUTION TO APPROVE THE FY-15 HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS GRANT PROGRAM AWARD AGREEMENT BY THE LIVINGSTON COUNTY BOARD OF COMMISSIONERS – Emergency Management / Finance / Full Board

10

Administration RESOLUTION TO AUTHORIZE A FIRST QUARTER BUDGET AMENDMENT TO THE FISCAL-YEAR 2016 BUDGET –ADMINISTRATION / FINANCE / BOARD

11

Administration RESOLUTION AUTHORIZING LIVINGSTON COUNTY’S ANNUAL BUDGET PROCESS AND CALENDAR FOR 2017 - COUNTY ADMINISTRATION / FINANCE / BOARD

12

Veterans RESOLUTION AUTHORIZING MILLAGE ELECTION FOR THE COUNTY VETERANS SERVICES PROGRAM MILLAGE PROPOSAL AND CERTIFYING BALLOT LANGUAGE – Veterans Services / Finance / Board

13.

REPORTS A. Public Health Annual Report - Dianne McCormick B. Building Department Annual Report - Jim Rowell

14. CLAIMS15. PREAUTHORIZED

16. CALL TO THE PUBLIC17. ADJOURNMENT

MEETING MINUTES LIVINGSTON COUNTY

APRIL 6, 2016 – 7:30 A.M.

ADMINISTRATION BUILDING - BOARD CHAMBERS 304 E. Grand River Avenue, Howell, MI 48843

FINANCE COMMITTEE

�� COMM. GARY CHILDS �� COMM. DENNIS DOLAN

�� COMM. DAVID DOMAS

�� COMM. BILL GREEN– FINANCE CHAIR �� COMM. CAROL GRIFFITH

�� COMM. KATE LAWRENCE

�� COMM. DON PARKER

�� COMM. RON VAN HOUTEN �� COMM. STEVE WILLIAMS

OTHERS:

BETSY HUNDLEY

CHRIS FOLTS

ERIC SANBORN

JENNIFER PALMBOS

RICH MALEWICZ

JUSTIN AL-IGOE

DIANE MCCORMICK

KEVIN WILKINSON

JEFF BOYD

THERESE CREMONTE

SALLY REYNOLDS

CINDY CATANACH

MARK JOHNSON

FRANCINE ZYSK

JOHN EVANS

BILL VALLIENCOURT

KEVIN WILKINSON

KIM SINGH

1. CALL TO ORDER: Meeting called to order by COMM. BILL GREEN at 7:30 AM.

2. ROLL CALL.

3. APPROVAL OF MINUTES: MINUTES OF MEETING DATED MARCH 16, 2016:

MOTION TO APPROVE THE MINUTES, AS PRESENTED.

MOVED BY: CHILDS / SECONDED BY: WILLIAMS

ALL IN FAVOR - MOTION PASSED

4. TABLED ITEMS FROM PREVIOUS MEETINGS. None.

5. APPROVAL OF AGENDA:

MOTION TO APPROVE THE AGENDA, AS PRESENTED.

MOVED BY: LAWRENCE / SECONDED BY: DOLAN


6. CALL TO THE PUBLIC: None.

7. RESOLUTIONS FOR CONSIDERATION:

8. CIRCUIT COURT: RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF A SECURITY CAMERA SYSTEM FOR THE JUDICIAL CENTER

RECOMMEND MOTION TO THE: BOARD



Discussion

9. CIRCUIT COURT: RESOLUTION AUTHORIZING THE FAMILY DIVISION OF THE 44TH CIRCUIT COURT TO ENTER INTO A CONTRACTUAL AGREEMENT WITH MS. STACY COMBS AND MR. AMEEL TRABILSY II TO PROVIDE ATTORNEY SERVICES FOR FAMILY TREATMENT COURT


MOVED BY: LAWRENCE / SECONDED BY: GRIFFITH


10. AIRPORT: RESOLUTION TO CONCUR WITH LIVINGSTON COUNTY AERONAUTICAL FACILITIES BOARD TO AMEND RESOLUTION #2014-03-104 AND THE AGREEMENT WITH SPARLING CORPORATION WITH CONTRACT MODIFICATION #1 TO THE AGREEMENT


MOVED BY: WILLIAMS / SECONDED BY: DOLAN


11. INFORMATION TECHNOLOGY: RESOLUTION AUTHORIZING OUT-OF-STATE TRAVEL FOR INFORMATION TECHNOLOGY STAFF TO ATTEND THE MICHIGAN ARMY NATIONAL GUARD CYBER SHIELD EXERCISE


MOVED BY: WILLIAMS / SECONDED BY: CHILDS


� Invite Rich Malewicz to the next CIRAB Meeting

12. EMERGENCY MEDICAL SERVICES: RESOLUTION AUTHORIZING REPLACEMENT OF AMBULANCE




13. HUMAN RESOURCES: RESOLUTION SETTING COMPENSATION FOR LIVINGSTON COUNTY ELECTED OFFICIALS AND COUNTY COMMISSIONERS FOR YEAR 2017


MOVED BY: LAWRENCE / SECONDED BY: CHILDS

7 IN FAVOR / 1 OPPOSED / 1 ABSENT - MOTION: PASSED

Commissioner Williams requested to see the current Elected’s Salaries.

14. ADMINISTRATION: RESOLUTION TO SUBMIT ESTIMATED 2017 BUDGET TO ALLOCATION BOARD




15. EMERGENCY MANAGEMENT: RESOLUTION AUTHORIZING THE PURCHASE OF FIVE (5) MOBILE DATA COMPUTERS FOR LIVINGSTON COUNTY LOCAL POLICE DEPARTMENTS FROM THE FY ’14 HOMELAND SECURITY GRANT FUNDS


MOVED BY: WILLIAMS / SECONDED BY: CHILDS


16. EMERGENCY MANAGEMENT: RESOLUTION APPROVING THE CREATION OF ONE (1) PART TIME REGIONAL PLANNER POSITION


MOVED BY: DOMAS / SECONDED BY: CHILDS


17. PUBLIC HEALTH: RESOLUTION TO AUTHORIZE ENTERING INTO THE PUBLIC DENTAL CLINIC PROGRAM AND LANDLORD LEASE AGREEMENTS BETWEEN LIVINGSTON COUNTY DEPARTMENT OF PUBLIC HEALTH AND MY COMMUNITY DENTAL CENTERS, INC.


MOVED BY: DOLAN / SECONDED BY: CHILDS


18. PUBLIC HEALTH: RESOLUTION AUTHORIZING AN AGREEMENT WITH THE NATIONAL ASSOCIATION OF COUNTY AND CITY HEALTH OFFICIALS (NACCHO) TO SUPPORT THE LIVINGSTON COUNTY DEPARTMENT OF PUBLIC HEALTH’S MEDICAL RESERVE CORPS


MOVED BY: WILLIAMS / SECONDED BY: DOLAN


19. PUBLIC HEALTH: RESOLUTION AUTHORIZING AN AGREEMENT WITH MDHHS AND MPHI TO PROVIDE FUNDING FOR LOCAL HEALTH DEPARTMENT ACCREDITATION READINESS


MOVED BY: DOLAN / SECONDED BY: WILLIAMS


20. REPORT:

A. PROSECUTOR’S ANNUAL REPORT – Bill Valliencourt

� Bill Valliencourt presented the annual report for the Prosecutor’s Office.

� Report reviewed responsibilities of the office, staffing changes, and statistics from 2015.

B. MI WORKS! ANNUAL REPORT – Justin Al-Igoe

� Previously distributed annual report (attached in the agenda packet)

� Addressed the regionalization changes that occurred in 2015 for MI Works!

Commissioner Williams exited at 9:20 and returned at 9:22

C. COMMISSIONER DOMAS

� Discussed legislation that is currently in action.

21. MISCELLANEOUS CLAIMS

RECOMMEND MOTION TO THE BOARD TO APPROVE THE MISCELLANEOUS CLAIMS DATED: April 6, 2016.

MOVED BY: LAWRENCE / SECONDED BY: GRIFFITH


22. COMPUTER PRINTOUT

RECOMMEND MOTION TO THE BOARD TO APPROVE THE COMPUTER PRINTOUT DATED: 3-17-16 THRU 4-6-16

MOVED BY: CHILDS / SECONDED BY: DOMAS


23. CALL TO THE PUBLIC

� Elizabeth Hundley, County Clerk – the County was complimented for the Public Safety Complex and has been asked to host regional training.

24. ADJOURNMENT:

MOTION TO ADJOURN AT 9:26 AM

MOVED BY: GRIFFITH / SECONDED BY: WILLIAMS


Respectfully Submitted NATALIE HUNT RECORDING SECRETARY

RESOLUTION NO:

LIVINGSTON COUNTY DATE:

RESOLUTION TO APPROVE THE FY-15 HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS GRANT PROGRAM AWARD AGREEMENT BY THE LIVINGSTON COUNTY BOARD OF COMMISSIONERS – Public Safety/Finance/Full Board

WHEREAS, Livingston County Emergency Management Department has applied for and received a federal grant award for the FY-15 Hazardous Materials Emergency Preparedness Grant Program (HMEP) for Livingston County to support the Local Emergency Planning Committee (LEPC); and

WHEREAS, the amount of that federal grant award is $2,960.00 with a required 25% match by Livingston Co. in the amount of &740.00 dollars and that match cannot be supported by using employee time covered by another grant program but can be done through other means; and

WHEREAS, the LEPC will be utilizing the funding to identify hazardous material sites and enhance hazardous materials response planning within Livingston County; and,

WHEREAS, the grant agreement and instructions have been reviewed by Livingston County legal counsel as to form;

WHEREAS, this Resolution has been recommended for approval by the Finance Committee.

THEREFORE, BE IT RESOLVED that the Livingston County Board of Commissioners hereby approves this Resolution to approve the FY-15 Hazardous Materials Emergency Preparedness Grant Program Award Agreement;

THEREFORE, BE IT FURTHER RESOLVED that the Chair of the Livingston County Board of Commissioners is authorized to sign the FY15 Hazardous Materials Emergency Preparedness Grant Program (HMEP) Agreement after review by legal counsel,

THEREFORE, BE ITFURTHER RESOLVED that the Chair of the County Board ofCommissioners, the County Administrator, the Emergency Management Director, and the Emergency Manager, are authorized to sign all forms, assurances, supporting documents and contracts/agreements related to the grant application and subsequent award or future amendments after review of legal counsel.

THEREFORE, BE IT FURTHER RESOLVED the Livingston County Board of Commissioners hereby designates the Emergency Management Program Manager as the primary applicant agent and the County EMS Director as the secondary agent.

RESOLUTION NO:

PAGE: 2

THEREFORE, BE IT FURTHER RESOLVED the Livingston County Board authorizes allowable program expenditures as needed by the Emergency Management Department and the Livingston County Local Emergency Planning Committee up to the $2,960.00 FY 15 Hazardous Materials Emergency Preparedness (HMEP) Grant award.

THEREFORE, BE IT FURTHER RESOLVED that the Livingston County Board of Commissioners authorizes any budget amendments or transfers to effectuate the above.

# # #

MOVED:

SECONDED:

CARRIED:

MemorandumTo: Livingston County Board of Commissioners

From: Therese Cremonte

Date: 4/13/2016

Re: Approval of the FY-15 Hazardous Materials Emergency Preparedness

Grant Award

This resolution is to request the review, and approval to receive the FY15 Hazardous Materials Emergency Preparedness Grant Award. Upon approval, the required grant agreement documents should be signed by the board chairperson.

The funding is to support the Local Emergency Planning Committee (LEPC) in meeting, identifying hazardous material storage locations, and developing emergency plans for sites within Livingston County that contain hazardous materials.

The amount of this grant is $2,960.00 dollars. This funding is to be used for supporting the efforts of the LEPC. There is a 25% match required by the county in the amount of $740.00 dollars.

If approved for signature, the signed grant agreement needs to be returned to the Michigan State Police, Emergency management and homeland Security Division no later than Wednesday, May 18, 2016.

If you have any questions regarding this matter please contact me.

LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF EMERGENCY MANAGEMENT

1911 Tooley Rd, Howell, MI 48855Phone 517-546-6220 Fax 517-546-6788

Web Site: livco.com

RESOLUTION NO:


RESOLUTION TO AUTHORIZE A FIRST QUARTER BUDGET AMENDMENT TO THE FISCAL-YEAR 2016 BUDGET – ADMINISTRATION / FINANCE / BOARD

WHEREAS, the proposed amendment ensures compliance with the Uniform Budgeting and Accounting Act, as amended; and

WHEREAS, the proposed amendment recognizes actual expenditure activity for the first quarter of 2016 and includes:

Increase/decreases in departmental expenditures to correspond to actual activity

oGeneral Fund expenses that include various line item transfers within several departments operating budget based on actual activity that results in a net zero amendment to the overall bottom line

oNet zero effect transfers between salary and fringe line items for the Sheriff’s Drug Enforcement fund

Increased expenditures for the replacement of vehicles for Carpool, Sheriff, and Facility Services

Increased expenditures for Facility Services for the Animal Control floor repair, Building and ground maintenance, and tuition reimbursement.

Increased expenditures for Building Inspection for a foyer renovation project, a parking lot redesign plan, permitting software implementation project management contract, and document imaging services

Increased expenditures for the Sheriff’s DEA Equitable Sharing fund for various operating supplies

An increase to the Concealed Pistol Licensing expenditure budget in the amount of $5,000 for office supplies which is offset by an increase in renewal license revenue of the same amount

THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the following

amendments to the Fiscal-Year 2016 Budget as illustrated below:

FUNDApproved

2016 budgetProposed

amendment Amended

2016 budget

101 - General Fund 45,424,083$ -$ 45,424,083$

23930106 - Sheriff Traffic Secondary Road 244,527$ 4,800$ 249,327$

26132500 - 911 Central Dispatch 4,130,345$ (35,652)$ 4,094,693$

26630100 - Sheriff DEA Equittable Sharing 90,000$ 25,000$ 115,000$

26821500 - Concealed Pistol Licensing 85,789$ 5,000$ 90,789$

542 - Bui lding Inspection 2,468,206$ 95,505$ 2,563,711$

631 - Facil ity Services 3,349,183$ 24,300$ 3,373,483$

661 - Carpool 1,813,872$ 10,000$ 1,823,872$

RESOLUTION NO: #

PAGE: 2

BE IT FURTHER RESOLVED that the worksheet showing details of the above is available for review

in the County Administration Finance office.

# # #

MOVED: SECONDED: CARRIED:

Amended Proposed Amended Proposed

2016 Amended 2016 Amended

10100001 GF Taxes -$ -$ -$ (32,431,417)$ -$ (32,431,417)$

10110100 GF BOARD OF COMMISSIO 495,175$ -$ 495,175$ -$ -$ -$

10113100 GF CIRCUIT COURT 1,494,887$ -$ 1,494,887$ (302,448)$ -$ (302,448)$

10113600 GF DISTRICT COURT 2,534,304$ -$ 2,534,304$ (3,067,772)$ -$ (3,067,772)$

10114800 GF PROBATE COURT 676,268$ -$ 676,268$ (209,987)$ -$ (209,987)$

10114900 GF JUVENILE COURT 992,233$ -$ 992,233$ (239,909)$ -$ (239,909)$

10115000 GF GUARDIANSHIP 12,350$ -$ 12,350$ (12,500)$ -$ (12,500)$

10115100 GF PROBATION 109,777$ -$ 109,777$ -$ -$ -$

10116700 GF APPELLATE COURT 67,700$ -$ 67,700$ -$ -$ -$

10116800 GF CENTRAL SERVICES J 1,893,530$ -$ 1,893,530$ (638,480)$ -$ (638,480)$

10117200 GF COUNTY ADMINISTRAT 572,271$ -$ 572,271$ -$ -$ -$

10119200 GF ERP PROJECT 28,881$ -$ 28,881$ -$ -$ -$

10121500 GF COUNTY CLERK 431,016$ -$ 431,016$ (106,000)$ -$ (106,000)$

10121599 GF COUNTY CLERK CIRCU 751,693$ 5,000$ 756,693$ (458,400)$ -$ (458,400)$

10122300 GF INTERNAL / EXTERNA 112,450$ -$ 112,450$ -$ -$ -$

10123300 GF PURCHASING 186,657$ -$ 186,657$ (5,300)$ -$ (5,300)$

10124800 GF TAX ALLOCATION BOA 1,150$ -$ 1,150$ -$ -$ -$

10124900 GF PLAT BOARD 300$ -$ 300$ -$ -$ -$

10125300 GF COUNTY TREASURER 934,939$ -$ 934,939$ (85,782)$ -$ (85,782)$

10125700 GF EQUALIZATION 473,889$ -$ 473,889$ (15,000)$ -$ (15,000)$

10126100 GF COOPERATIVE EXTENS 228,048$ -$ 228,048$ -$ -$ -$

10126200 GF ELECTIONS 151,029$ -$ 151,029$ (83,000)$ -$ (83,000)$

10126500 GF FACILITIES SERVICE 27,632$ -$ 27,632$ (17,400)$ -$ (17,400)$

10126700 GF PROSECUTING ATTORN 2,092,852$ -$ 2,092,852$ (2,750)$ -$ (2,750)$

10126717 GF PROS. ATTY FAMILY 87,480$ -$ 87,480$ -$ -$ -$

10126800 GF REGISTER OF DEEDS 610,458$ -$ 610,458$ (1,721,409)$ -$ (1,721,409)$

10126900 GF CIVIL COUNSEL 149,892$ -$ 149,892$ -$ -$ -$

10127000 GF HUMAN RESOURCES 616,251$ -$ 616,251$ -$ -$ -$

10127500 GF DRAIN COMMISSIONER 2,098,363$ -$ 2,098,363$ (1,073,217)$ -$ (1,073,217)$

10130100 GF SHERIFF 7,242,662$ (2,600)$ 7,240,062$ (340,340)$ -$ (340,340)$

10130106 GF SHERIFF - TRAFFIC 148,551$ 4,800$ 153,351$ -$ -$ -$

10130500 GF COURT SECURITY 383,511$ -$ 383,511$ -$ -$ -$

10135100 GF JAIL 9,080,139$ -$ 9,080,139$ (1,965,950)$ -$ (1,965,950)$

10142600 GF EMERGENCY MNGMT 162,535$ -$ 162,535$ (38,000)$ -$ (38,000)$

10143000 GF ANIMAL SERVICES 710,986$ -$ 710,986$ (222,850)$ -$ (222,850)$

10144100 GF DEPARTMENT OF PUBL 151,443$ -$ 151,443$ (14,700)$ -$ (14,700)$

10144500 GF - DRAINS PUBLIC BE 225,650$ -$ 225,650$ -$ -$ -$

10160500 GF CONTAGIOUS DISEASE 4,000$ -$ 4,000$ -$ -$ -$

10164800 GF MEDICAL EXAMINER 280,693$ -$ 280,693$ (280,693)$ -$ (280,693)$

10164900 GF MENTAL HEALTH 600,470$ -$ 600,470$ -$ -$ -$

10167200 GF AGENCY ON AGING 136,250$ -$ 136,250$ -$ -$ -$

10168200 GF VETERANS 409,832$ -$ 409,832$ (99,250)$ -$ (99,250)$

10172100 GF PLANNING 363,076$ -$ 363,076$ -$ -$ -$

10172800 GF ECONOMIC DEVELOPME 190,000$ -$ 190,000$ -$ -$ -$

10174700 GF COMMUNITY ACTION P 550,409$ -$ 550,409$ -$ -$ -$

10185100 GF INSURANCE POLICIES 1,250,000$ -$ 1,250,000$ -$ -$ -$

10187000 GF UNEMPLOYMENT INSUR 25,000$ -$ 25,000$ -$ -$ -$

10189900 GF CHARGEBACKS 3,000$ -$ 3,000$ -$ -$ -$

10196600 GF APPROPRIATIONS 735,700$ -$ 735,700$ -$ -$ -$

10196610 GF APPROPRIATIONS - C 2,023,277$ -$ 2,023,277$ -$ -$ -$

10196620 GF APPROPRIATIONS - S 1,380,380$ -$ 1,380,380$ -$ -$ -$

10196650 GF APPROPRIATIONS - H 734,592$ -$ 734,592$ -$ -$ -$

10196800 GF CONTINGENCIES 800,452$ (7,200)$ 793,252$ -$ -$ -$

General Fund Total 45,424,083$ -$ 45,424,083$ (43,432,554)$ -$ (43,432,554)$

EXPENDITURES REVENUES

Amended Proposed Amended Proposed

2016 Amended 2015 Amended

21065100 EMS 10,199,154$ -$ 10,199,154$ (10,076,038)$ -$ (10,076,038)$

21514100 FOC 2,519,654$ -$ 2,519,654$ (2,437,740)$ -$ (2,437,740)$

22160100 Health 3,741,783$ -$ 3,741,783$ (3,522,023)$ -$ (3,522,023)$

23816800 Courts FED Grants 515,640$ -$ 515,640$ (515,640)$ -$ (515,640)$

23826717 Family Support 283,295$ -$ 283,295$ (283,295)$ -$ (283,295)$

23842600 FED Emergency Mngmnt 150,452$ -$ 150,452$ (150,452)$ -$ (150,452)$

23916800 Courts STATE Grants 498,920$ -$ 498,920$ (498,920)$ -$ (498,920)$

23926718 Crime Victims Rights 131,521$ -$ 131,521$ (134,276)$ -$ (134,276)$

23930106 Sheriff Traffic Secondary Road 244,527$ 4,800$ 249,327$ (244,527)$ (4,800)$ (249,327)$

24372800 Revolving Loan Fund 80,000$ -$ 80,000$ (80,000)$ -$ (80,000)$

25626801 ROD Automation 298,193$ -$ 298,193$ (200,000)$ -$ (200,000)$

26132500 911 Central Dispatch 4,130,345$ (35,652)$ 4,094,693$ (4,238,253)$ -$ (4,238,253)$

26630100 DEA Equittable Sharing 90,000$ 25,000$ 115,000$ (25,000)$ -$ (25,000)$

26821500 Concealed Pistol Licensing 85,789$ 5,000$ 90,789$ (70,250)$ (5,000)$ (75,250)$

27536200 Community Corrections 176,615$ -$ 176,615$ (176,615)$ -$ (176,615)$

27774300 Michigan Works 3,333,249$ -$ 3,333,249$ (3,333,249)$ -$ (3,333,249)$

29266200 Child Care 1,882,541$ -$ 1,882,541$ (1,882,541)$ -$ (1,882,541)$

54237100 Building & Safety 2,468,206$ 95,505$ 2,563,711$ (2,631,398)$ -$ (2,631,398)$

58105400 Airport 1,282,185$ -$ 1,282,185$ (1,199,210)$ -$ (1,199,210)$

58853800 LETS 3,698,864$ -$ 3,698,864$ (3,369,878)$ -$ (3,369,878)$

63126500 Facility Services 3,349,183$ 24,300$ 3,373,483$ (3,032,879)$ 34,561$ (2,998,318)$

63622800 Information Technology 3,880,560$ -$ 3,880,560$ (3,721,446)$ -$ (3,721,446)$

66126300 Car Pool 1,813,872$ 10,000$ 1,823,872$ (1,572,422)$ (10,000)$ (1,582,422)$

67785200 Benefit Fund 9,544,987$ -$ 9,544,987$ (8,147,635)$ -$ (8,147,635)$

REVENUES

Enterprise Funds

Internal Service Funds

Special Revenue Funds

EXPENDITURES

Memorandum

To: Livingston County Board of Commissioners

From: Cindy Catanach, Deputy County Administrator/Financial Officer

Date: April 18, 2016

Re: Fiscal-Year 2016 Budget Amendment – Q1

Attached for your review and consideration is a resolution to approve a budget amendment for the first quarter of

Fiscal-Year 2016. The attached recognizes the actual fourth quarter departmental activity and amendments needed.

The first quarter budget amendment is comprised of the following:

• Increase/decreases in departmental expenditures to correspond to actual activity

o General Fund transfers within several departments operating budgets that result in a net

zero amendment to the overall bottom line

o Net zero effect transfers between salary and fringe line items for the Sheriff’s Drug

Enforcement fund

• Increased expenditures for the increased replacement costs of vehicles for Carpool, Sheriff, and

Facility Services

• Increased expenditures for Facility Services for the Animal Control floor repair, Building maintenance,

and tuition reimbursement.

• Increased expenditures for Building Inspection for foyer renovation project, parking lot redesign

plan, permitting software implementation project management contract, and document imaging

services

• Increased expenditures for the Sheriff’s DEA Equitable Sharing fund for various operating supplies

• An increase to the Concealed Pistol Licensing expenditure budget in the amount of $5,000 for office

supplies which is offset by an increase in renewal license revenue of the same amount

The organization code detail is attached is available in my office. Please feel free to contact me if you have any

questions regarding the proposed budget amendment.

LIVINGSTON COUNTY, MICHIGAN ADMINISTRATION-FINANCE

304 E. Grand River Ave, Howell, MI, 48843

Phone 517-546-3669 Fax 517-546-7266

Web Site: www.livgov.com/administration

http://www.livgov.com/administration

RESOLUTION NO:


RESOLUTION AUTHORIZING LIVINGSTON COUNTY’S ANNUAL BUDGET PROCESSAND CALENDAR FOR 2017 - COUNTY ADMINISTRATION / FINANCE / BOARD

WHEREAS, the mission of Livingston County is to be an effective and efficient steward in delivering quality services within the constraints of sound fiscal policy. Our priority is to provide mandated services which may be enhanced and supplemented to improve the quality of life for all who work, reside and recreate in Livingston County; and

WHEREAS, the Livingston County 2015 – 2020 Strategic Plan has 7 goal areas identified including: Economic Development which includes Financial Integrity & Workforce Planning; Visionary Planning which includes Collaboration/ Cooperation/Consolidation; Safety; Roads; Communication; Courts; and Technology. Focusing on the goals and priorities identified in the strategic plan these priorities will continue to guide the 2017 annual budget process; and

WHEREAS, Livingston County’s key economic indicators and economic forecasts for the nation, state, and region are positive and are continuing several consecutive years of economic recovery; and

WHEREAS, the rapid decline of revenues we experienced will continue to take years to regain to pre-recession levels thereby demanding governments at all levels respond by: ensuring annual revenues support annual expenditures; utilization of “Best Practices” for service delivery and outcome measures; continuing to focus on accountability & transparency; government, non-profits, and private industry must continue service delivery efforts of collaboration, cooperation and consolidation; and

WHEREAS, services / programs will need to be prioritized because current annual revenues will not support all of the service demands; or new sources of revenue will need to be secured; and

WHEREAS, the 2017 Budget will be created utilizing the MUNIS – ERP system.

THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby adopts

the following objectives in the preparation of the 2017 Budget:

Preserve services essential to the health, safety and welfare of our residents as mandated by State Constitution and Statutes unavailable except through Livingston County Government.

Preserve/enhance services that support the County’s Strategic Priorities and mission statement.

Services must be consistent with and sustainable within the fiscal parameters of the current and projected economic realities. It is acknowledged that this will require: Cooperation / Collaboration / Sharing Services / Consolidation

Streamlining work flows

Program review and potential elimination

Inter-Local Government Cooperation

Utilizing effective state of the art Public/Private Partnerships

Utilizing technology applications that streamline operations to reduce future costs. Eliminate legacy applications which fail to improve efficiency.

RESOLUTION NO: #

PAGE: 2

Challenge the status quo in all work processes to promote improvements.

BE IT FURTHER RESOLVED that the Board of Commissioners hereby directs that the Government

Finance Officers Association (GFOA) Distinguished Budget Format will continue to be

used and expanded upon for the 2017 budget to create a document that is a: Policy

Document, Operation Guide, Financial Plan and Communication Device. This began in

the 2016 Budget process and will continue to be phased-in in 2017 and 2018. The

following departments will be included in the second phase of execution for 2017:

Facility Services, Animal Control, EMS, Central Dispatch, Veteran Services, Airport, Mi

Works! MSU Extension, and LETS/Carpool.

BE IT FURTHER RESOLVED that the Board of Commissioners hereby directs the above departments

to define individual programs and services along with projected cost associated with

those services.

BE IT FURTHER RESOLVED that positions are to be authorized during the budget process with each

position being assigned a position control number maintained through MUNIS. Proposed

positions with a definite funding source will be given first priority.

BE IT FURTHER RESOLVED that the Board of Commissioners hereby directs a hybrid budget

approach:

Capital Expenditure requests that reduce future costs and support the county 2015-2020 Strategic Plan will be reviewed / prioritized and authorized on a case-by-casebasis.

Special Revenue Funds and Enterprise Funds shall balance their expenditures with annual revenues.

BE IT FURTHER RESOLVED that the Board of Commissioners hereby directs the following budget

review process consistent with the attached budget calendar:

County Administration will provide departments with the projected amount of their personnel costs, Cost Allocation and Internal Service Fund charges (IT, Building Services & Car Pool) - Level 1 Budget. In most cases, staffing will be funded at the 2016 approved staffing levels;

however, workload indicators and declining revenues will also be taken into consideration.

General Fund Departments are encouraged to maintain budget requests at or below the adopted 2016 authorized budget.

Departments will prepare all other line-item budget detailed requests and submit through MUNIS - Level 2 Budget. The creation of any new positions primarily funded by the General Fund is

discouraged for FY 2017 and following one (1) year operating experience of the expanded jail. All new position requests (both General Fund and non-General Fund) shall provide justification for need and clearly reflect the

RESOLUTION NO: #

PAGE: 3

funding source to sustain the cost of the position. Position Request/Change Form will be submitted for all positions.

Specific vendor / product / cost information shall be detailed for as many line-items as possible; however, to receive authorization to purchase with adoption of the 2017 Budget line-item detail is required for the following:

o 801000-803000 - Professional Consultants, Attorney Fees Indigent and Legal Services,

o 817000 – Membership Dues & Registration,

o 819000-819999 – Contract Services,

o 943300-943902 – Software Maintenance,

o 957000-957001 – Employee Training/Seminars,

o 973000 – Building Improvements,

o 977000-977999 – Capital Equipment Purchases,

o 989000-989700 – Capital Outlay.

Capital Projects with an estimated cost of over $50,000 must complete a return on investment analysis, including justification for need.

Budgets submitted by Departments including new positions, reorganizations, and capital project requests must have supporting justification and will be reviewed, analyzed, and recommended from Administration to the appropriate Board Committee - Level 3 Budget.

Budgets will be presented to the Finance Committee for recommendation to the Board of Commissioners - Level 4 Budget.

Board of Commissioners adopts the 2017 Livingston County Budget - Level 5.

BE IT FURTHER RESOLVED that the Board of Commissioners hereby directs the following budget

review process consistent with the attached budget calendar.

# # #

MOVED:

SECONDED:

CARRIED:

RESOLUTION NO: #

PAGE: 4

MAR

15TH PLANNING Begin gathering data for 2017 Capital Improvement Plan

12TH BOARD OF COMMISSIONERS Approve Assessed Values

20TH FINANCE COMMITTEEo 2017 Budget Broad Goals and Planning Sessiono Authorize 2017 Budget Process & Calendar

APRIL 30TH PLANNING 2017 Capital Improvement Plan Final

16TH REVENUE FORECAST COMMITTEE

Initial meeting

25TH EQUALIZATION Equalization Values Approved by StateMAY

TBD DEPARTMENT DIRECTORS’MEETING

o Provide 2017 Budget Process & Instructions to Deptso Work on 2017 Department Level 1 Allocations

1ST ADMINISTRATION ISF Operating and Capital Budgets to Administration

13TH BOARD OF COMMISSIONERS Approved Resolution #2016-06-xxx to Adopt 2017 Millages

22ND REVENUE FORECAST COMMITTEE

2017 Level 1 Revenue Forecast Recommendation to Finance

JUNE

1ST TO 30TH ADMINISTRATION Work on 2017 Department Level 1 Allocations

15TH ADMINISTRATION Department Level 1 Allocations to DepartmentsJUL 18TH TO 31ST DEPARTMENTS o Work on 2017 Level 2 Requests

1ST TO 18TH DEPARTMENTS o Work on 2017 Level 2 Requests

12TH DEPARTMENTS Departments Final Level 2 Budget in MUNIS due

15TH TO 24TH ADMINISTRATION Compile Department Requested Budgets

AUGUST 24TH – 31ST ADMINISTRATION Meet with Departments to go over Level 2 Dept Request

1ST – 16TH ADMINISTRATION Meet with Departments to go over Level 2 Dept Request SEP 19TH – 23RD ADMINISTRATION Work on Level 3

3RD GENERAL GOVT/ HHSCOMMITTEE

General Government and H&HS Review of Level 3 Operating Budgets / Capital Requests for Level 4presentation to Finance Committee

5TH FINANCE COMMITTEEFinance Review of Courts’ Level 3 Operating Budgets /Capital Requests for Level 4 presentation to Finance Committee

17TH PUBLIC SAFETY/I&DCOMMITTEE

Public Safety and I&D Review of Level 3 Operating Budgets/ Capital Requests, Recommendation for Level 4presentation to Finance Committee

OCTOBER

24TH BOC FULL BOARD Approve Elected Officials Salaries

2017 BUDGET CALENDAR

RESOLUTION NO: #

PAGE: 5

9TH FINANCE COMMITTEE Preliminary Level 4 Budgets presentedNOV 14TH BOC FULL BOARD Public Hearing and Adoption of 2017 Level 5 Budget

S:\WP\Budget 2017\2017 Budget Calendar DRAFT 2.docx

RESOLUTION NO:


RESOLUTION AUTHORIZING MILLAGE ELECTION FOR THE COUNTY VETERANS SERVICES PROGRAM MILLAGE PROPOSAL AND CERTIFYING BALLOT LANGUAGE– Veterans Services / Finance / Board

WHEREAS, a millage is necessary to serve Livingston County veterans of active United States military service and their dependents; and

WHEREAS, County veterans services program is essential to the citizens of the County of Livingston; and

WHEREAS, it is statutorily mandated to levy a millage to fund the County Veterans Relief Fund per PA 214 of 1899; and

WHEREAS, 0.139 mills is required in order to adequately provide County veterans services program; and

WHEREAS, the Board of Commissioners of the County of Livingston has determined that it is appropriate to submit a special millage proposition to the electors of the County at the election to be held on August 2nd, 2016.

THEREFORE, BE IT RESOLVED that the following question be submitted to a vote of the

electorate of Livingston County at the election to be held Tuesday, August 2nd, 2016.

COUNTY OF LIVINGSTONCOUNTY VETERANS SERVICES PROGRAM PROPOSAL

For the purpose to providing dedicated services and programs to Livingston County veterans of active United States military service and their dependents, including providing funding for the County Department of Veterans' Services, shall the constitutional limitation on general ad valorem taxes which may be assessed in any one year upon all property within the County of Livingston, Michigan, be increased by up to a maximum of an additional 0.139 mills ($0.139 per $1,000.00 of taxable value) for the period of 6 years from 2016 through 2021 inclusive?

If approved and levied in full, this millage will raise an estimated $1,085,574 in the first calendar year of the levy. As required by law, a small portion of the millage may also be disbursed to the Downtown Development Authorities of the Cities of Brighton and Howell, and the Villages of Fowlerville and Pinckney; the Tax Increment Finance Authority of the City of Howell; and the Local Development Finance Authorities of the City of Brighton and the Village of Fowlerville.

[ ] Yes

[ ] No

RESOLUTION NO:

PAGE: 2

BE IT FURTHER RESOLVED that this question is hereby certified to the County Clerk.

BE IT FURTHER RESOLVED that the County Clerk is hereby directed to cause the proposed to be

stated on the Tuesday, August 2nd, 2016, election ballot and to be prepared and

distributed in the manner required by law.

Ayes:

Nays:

Absent:

___________________________ ___________________________Kate Lawrence, Chairperson Betsy Hundley, ClerkLivingston County Board of Livingston CountyCommissioners

Dated: _____________

# # #

MOVED:

SECONDED:

CARRIED:

County of Livingston

Veteran’s Millage Analysis

March 29, 2016

Public Financial Management, Inc.

305 E. Eisenhower Parkway, Suite 112

Ann Arbor, MI 48108

(734) 994-9700

www.PFM.com

Table of Contents

Page

Introduction 1

Scope of Report and Acknowledgements 1

Projected Cash Flow Analysis 2

Conclusion 7

Appendix A – Detailed Projected Expenditures

County of Livingston Veteran’s Millage Analysis | TOC

County of Livingston – Veteran’s Millage Analysis

Introduction Act 214, Public Acts of Michigan, 1899, as amended (“Act 214”), provides for “relief outside of the

soldiers' home for honorably discharged indigent soldiers, sailors, marines, nurses and members of

women's auxiliaries and the indigent wives, widows and minor children of such indigent or deceased

soldiers, sailors, marines, nurses and members of women's auxiliaries, and to repeal certain acts and

parts of acts.”1 Section 1 of Act 214 requires counties to fund for the purpose of providing relief to

indigent veterans and their families, as further defined in the legislation.

The County of Livingston (the “County” or “Livingston”) currently levies 0.05 mills for the purpose of

providing relief to indigent veterans and their families. State law allows Michigan counties to levy up to

1/10th of one mill, or 0.10 mills per $1,000 of taxable value for specific veterans’ relief uses. However,

State of Michigan Attorney General Opinion No. 72872 (“Opinion No. 7287”), states that any millage

levied for the purpose of veterans’ relief, along with other County operating levies, must be within the

limitations of the County’s operating levy as authorized by law or charter. Therefore, the current millage

levied for veterans’ relief in the amount of 0.05 mills, counts against the County’s operating tax limitation

of 3.3890 mills (maximum allowable millage after rollback).

The County’s Veterans’ Services Department (the “Department”) is currently seeking to place a six year

millage proposal on the August 2, 2016 ballot. A dedicated, voted millage would expand the services

which would be available to veterans within the County, as well as eliminate the use of the County’s

millage limitation, allowing it to be available, if necessary for County operations.

Scope of Report and Acknowledgements Public Financial Management, Inc. (“PFM”) was requested to prepare this report for the purposes of

reviewing historical veteran affairs expenditures, and desired enhancements, and minimum reserve

requirements, and providing the estimated millage required to fund the desired program cost.

In preparing this report, PFM relied on information provided to it by the Livingston County Veterans

Administration, Livingston County Finance office, and the Livingston County Equalization Department.

1 Act 214, Public Acts of Michigan, 1899, as amended can be found in its entirety at www.legislature.mi.gov.2 http://www.ag.state.mi.us/opinion/datafiles/2010s/op10366.htm

County of Livingston Veteran’s Millage Analysis | Page 1


Projected Cash Flow Analysis PFM reviewed certain financial information provided by Jon Waggoner, Director of the Department and

prepared a cash flow analysis on the estimated veteran’s millage needed over a six year period beginning

with the 2016 tax year, to satisfy the existing veteran program expenditures as well as the anticipated

future needs of the Department.

The County’s taxable value, the millage rate levied, and the collection rates are the three factors that

determine the annual revenue which could be generated by the proposed veteran millage. For purposes

of this report, we have used the 2015 “Net” Taxable Value as the initial basis to compute the revenues

which may be produced. The computation used to determine the “Net” Taxable Value for the 2015 levy

year is shown below.

2015 Ad Valorem Taxable Value $8,053,582,840

Plus: 2015 Industrial Facility Tax roll “equivalent” taxable value1 44,941,639

Less: 2015 Captured Taxable Value 206,763,006

Net 2015 Taxable Value $7,891,761,473

In order to estimate the potential revenue that could be realized for the millage under various millage

rates and Taxable Value growth rates, the table below illustrates the estimated annual revenue that would

be collected throughout the County using the net 2015 Taxable Value of $7,891,761,473 as the base

year, and apply various taxable value growth or loss rates, under different millage rates. For example,

assuming a 0.10 mill levy, and a 1% growth rate in taxable value, as well as a 97.50% collection rate, the

millage would produce approximately $777,141 in revenue annually in the first year.

To illustrate the impact of year over year annual Taxable Value increases or declines over the life of the

six year Veterans’ millage given various millage rates, the table below projects the total estimated

revenue to be received over the entire six year veterans’ millage. For example, assuming a 0.10 mill levy,

and an annual 1% growth rate in taxable value, as well as a 97.50% collection rate, the millage would

produce approximately $4,780,984 over the course of six years:

1 Industrial Facility Tax roll properties are taxed at ½ rate for new facilities, so are shown at 50% of their taxable value for these calculations.

Estimated County Taxable Value Growth (as compared to the County's net 2015 Taxable Value)

-1.00% -0.50% 0.00% 0.50% 1.00% 1.50% 2.00% 2.50% 3.00%

Veterans Estimated Net County Taxable Value*

Millage $7,812,844,000 $7,852,303,000 $7,891,761,473 $7,931,220,000 $7,970,679,000 $8,010,138,000 $8,049,597,000 $8,089,056,000 $8,128,514,000

0.050 $380,876 $382,800 $384,723 $386,647 $388,571 $390,494 $392,418 $394,341 $396,265

0.075 571,314 574,200 577,085 579,970 582,856 585,741 588,627 591,512 594,398

0.100 761,752 765,600 769,447 773,294 777,141 780,988 784,836 788,683 792,530

0.125 952,190 956,999 961,808 966,617 971,427 976,236 981,045 985,854 990,663

0.150 1,142,628 1,148,399 1,154,170 1,159,941 1,165,712 1,171,483 1,177,254 1,183,024 1,188,795

0.175 1,333,067 1,339,799 1,346,532 1,353,264 1,359,997 1,366,730 1,373,462 1,380,195 1,386,928

0.200 1,523,505 1,531,199 1,538,893 1,546,588 1,554,282 1,561,977 1,569,671 1,577,366 1,585,060

Veterans Estimated Annual County Taxable Value Growth

Millage -1.00% -0.50% 0.00% 0.50% 1.00% 1.50% 2.00% 2.50% 3.00%

0.050 $2,228,881 $2,268,279 $2,308,340 $2,349,075 $2,390,492 $2,432,604 $2,475,419 $2,518,949 $2,563,205

0.075 3,343,322 3,402,419 3,462,510 3,523,612 3,585,738 3,648,905 3,713,129 3,778,424 3,844,807

0.100 4,457,763 4,536,558 4,616,680 4,698,149 4,780,984 4,865,207 4,950,838 5,037,899 5,126,410

0.125 5,572,204 5,670,698 5,770,851 5,872,686 5,976,231 6,081,509 6,188,548 6,297,374 6,408,012

0.150 6,686,644 6,804,838 6,925,021 7,047,224 7,171,477 7,297,811 7,426,258 7,556,848 7,689,615

0.175 7,801,085 7,938,977 8,079,191 8,221,761 8,366,723 8,514,113 8,663,967 8,816,323 8,971,217

0.200 8,915,526 9,073,117 9,233,361 9,396,298 9,561,969 9,730,415 9,901,677 10,075,798 10,252,820



The table below shows the potential impact of the County’s taxpayers based on various millage rates and

property values:

For this report, revenue projections consisted of the following assumptions:

! A first levy date of December 2016

! Future annual taxable value growth rates of 1.00%1

! Tax collection rates of 97.50%

! No Headlee rollback2 throughout the term of the six year millage authorization

! Starting in 2016, all “new” Eligible Manufacturing Personal Property (“EMPP”) (or property that

was placed into service after December 31, 2012) that becomes exempt from taxes is fully offset

by additional taxable value to maintain an overall increase of 1.50% from the previous year’s net

Taxable Value3

Based on information and direction provided to us from the County, the following expenditure

assumptions were made in the detailed cash flow analysis:

! Veterans’ relief support services expenditure annual growth rate of 6.00% (2.00% inflation &

4.00% growth)

! Current staffing and services cost continue into the future

! Additional staffing including:

o One relief fund counselor

o One court coordinator

o A part-time driver

1 In the Department’s conversation with Sue Bostwick, the County’s Equalization Director, the County’s near term Taxable Value growth rate is currently projected at 2.00% annually.2 Article IX, Section 31 of the Michigan Constitution requires that if the total value of existing taxable property in a local taxing unit, exclusive of new construction and improvements, increases faster than the U.S. Consumer Price Index from one year to the next, the maximum authorized tax rate for that local taxing unit must be permanently reduced through a Millage Reduction Fraction unless reversed by a vote of the electorate of the local taxing unit.3 Starting in 2016, all “new” Eligible Manufacturing Personal Property (“EMPP”) (or property that was placed into service after December 31, 2012) will be 100% exempt and “existing” EMPP that becomes at least ten years old as of December 31 of the prior calendar year will also be 100% exempt. This means all “existing” EMPP that was first placed into service in 2005 or prior years will be exempt starting in 2016 and all other EMPP that was placed into service in the years 2006 through 2012 will receive a 10% exemption each year until that property is 100% exempt. Therefore, all EMPP will be exempt in 2023.

Market Value of Home

$50,000 $70,000 $100,000 $120,000 $150,000 $180,000 $200,000 $250,000 $300,000 $350,000 $400,000 $500,000

Veterans Estimated Taxable Value of Home

Millage $25,000 $35,000 $50,000 $60,000 $75,000 $90,000 $100,000 $125,000 $150,000 $175,000 $200,000 $250,000

0.050 $1.25 $1.75 $2.50 $3.00 $3.75 $4.50 $5.00 $6.25 $7.50 $8.75 $10.00 $12.50

0.075 1.88 2.63 3.75 4.50 5.63 6.75 7.50 9.38 11.25 13.13 15.00 18.75

0.100 2.50 3.50 5.00 6.00 7.50 9.00 10.00 12.50 15.00 17.50 20.00 25.00

0.125 3.13 4.38 6.25 7.50 9.38 11.25 12.50 15.63 18.75 21.88 25.00 31.25

0.150 3.75 5.25 7.50 9.00 11.25 13.50 15.00 18.75 22.50 26.25 30.00 37.50

0.175 4.38 6.13 8.75 10.50 13.13 15.75 17.50 21.88 26.25 30.63 35.00 43.75

0.200 5.00 7.00 10.00 12.00 15.00 18.00 20.00 25.00 30.00 35.00 40.00 50.00



! Additional service cost includes:

o Hardware and software maintenance

o Phones

o A van for the additional part-time driver

o Mental health cost

o Office complex maintenance

! Healthcare cost inflation of 10%

Projected expenditures for the Department were adjusted for inflation, according to Department

estimates, to calculate the estimated projected millage required to fund the Department’s projected future

needs. The detailed expenditures can be found in the Appendix.

Below is a summary of the projected veteran’s expenditures to be paid for from proceeds of the proposed

veteran’s millage, broken down by category:

Based on the revenue projections previous discussed, below is a breakdown of each expense categories

estimated cost in terms of millage:

To provide an estimate of the potential impact of a different annual Taxable Value growth rate over the life

of the proposed veteran’s millage, below is a breakdown of each expense category assuming an annual

Taxable Value growth rate of 1.50%:

Veterans' Millage Year: 1 2 3 4 5 6

Taxable Value Year: 2016 2017 2018 2019 2020 2021

Calendar Year Millage Revenue will be available: 2017 2018 2019 2020 2021 2022

Estimated Veteran's Expenditures

Total Veteran's Relief Expenditures $311,082 $329,747 $349,532 $370,504 $392,734 $416,298

Total Current Staffing Expenditures 338,387 363,199 384,737 407,058 430,212 454,256

Total Current Service Cost 74,859 73,730 75,205 76,709 78,243 79,808

Total Additional Employee Cost 124,746 134,320 142,577 151,141 160,030 169,268

Total Additional Service Cost 53,573 31,715 28,668 34,447 29,816 30,412

Total Estimated Expenditures $902,648 $932,712 $980,719 $1,039,859 $1,091,036 $1,150,042




Veterans' Millage Breakdown

Current Relief Supportive Services: 0.0400 0.0420 0.0441 0.0463 0.0486 0.0510

Current Staffing: 0.0435 0.0463 0.0485 0.0508 0.0532 0.0556

Current Service Cost: 0.0096 0.0094 0.0095 0.0096 0.0097 0.0098

Additional Staffing: 0.0161 0.0171 0.0180 0.0189 0.0198 0.0207

Additional Service Cost: 0.0069 0.0040 0.0036 0.0043 0.0037 0.0037

Total Estimated Veterans Millage Required: 0.1161 0.1188 0.1237 0.1299 0.1349 0.1408



As illustrated in the summary cash flow table below, based on the established revenue projections and

projected future veteran’s expenditures to be paid for from the proposed veteran’s millage, a millage rate

of 0.128 mills would just cover the projected expenditures, leaving a projected balance of $22,645:

However, 0.128 mills would not allow for the proposed veteran’s millage to pay the cost of an additional

unforeseen veteran’s expenditures or demand, if the County’s actual Taxable Value growth rate is 1.00%.

For illustration purposes, below is a summary cash flow table at 0.130 mills:





Veterans' Millage Breakdown

Current Relief Supportive Services: 0.0398 0.0416 0.0434 0.0454 0.0474 0.0495

Current Staffing: 0.0433 0.0458 0.0478 0.0498 0.0519 0.0540

Current Service Cost: 0.0096 0.0093 0.0093 0.0094 0.0094 0.0095

Additional Staffing: 0.0160 0.0169 0.0177 0.0185 0.0193 0.0201

Additional Service Cost: 0.0069 0.0040 0.0036 0.0042 0.0036 0.0036

Total Estimated Veterans Millage Required: 0.1156 0.1177 0.1219 0.1273 0.1316 0.1367




Estimated Veteran's Millage Cash flow (0.128 mills)

Total Estimated Revenue: $994,741 $1,004,688 $1,014,735 $1,024,882 $1,035,131 $1,045,483

Total Estimated Expenditures: 902,648 932,712 980,719 1,039,859 1,091,036 1,150,042

Annual Surplus / (Deficit): 92,093 71,977 34,016 (14,976) (55,904) (104,560)

Ending Cumulative Balance: $92,093 $164,070 $198,086 $183,109 $127,205 $22,645





Total Estimated Revenue: $1,010,284 $1,020,386 $1,030,590 $1,040,896 $1,051,305 $1,061,818


Annual Surplus / (Deficit): 107,636 87,675 49,871 1,037 (39,730) (88,224)








Annual Surplus / (Deficit): 146,493 126,920 89,509 41,072 704 (47,385)













Annual Surplus / (Deficit): 185,350 166,166 129,148 81,106 41,139 (6,546)








Annual Surplus / (Deficit): 224,207 205,412 168,786 121,141 81,574 34,294








Annual Surplus / (Deficit): 263,064 244,657 208,424 161,175 122,009 75,133

Ending Cumulative Balance: $263,064 $507,722 $716,145 $877,320 $999,329 $1,074,462



Conclusion Based on the estimated revenues and expenditures provided by the Department, and using the revenue

assumptions outlined in this report, the estimated minimum required veterans’ millage is 0.128 mills.

However, to mitigate the risk of unforeseen variables, PFM suggest a higher rate, such as 0.14 mills or

0.15 mills, should be considered by the County. Whatever millage rate the County decides to place

before the electorate would be the “maximum” amount of millage which could be levied. The County

could, if desired, levy a lower millage rate if the County’s actual Taxable Values growths at a higher than

projected growth rate to fund that year’s estimated expenditures. This strategy could:

! Protect the Department and County from unforeseeable future veteran’s expenditures and

demand

! Offset the potential impact of “new” Eligible Manufacturing Personal Property becoming exempt

of taxes starting in 2016

! Offset unforeseen future Taxable Value loss

As shown previously and using the revenue and expenditure projections noted earlier, over the course of

the next six years, 0.1408 mills would result in a balanced veterans’ budget in the sixth year. Our

experience with millage renewals and/or replacement millages has indicated that millage renewals are

much more likely to pass if they are not an increase over prior authorized millage. Therefore, it is prudent

for the County to ensure that the millage that is placed before the voters in 2016 is sufficient to fund the

current and desired enhanced veteran programs.

See the Appendix for additional supporting schedules.


Appendix – Detailed

Projected Expenditures

County of Livingston Veteran’s Millage Analysis | Appendix A




Proj. Taxable Value Growth: 1.00% 1.00% 1.00% 1.00% 1.00% 1.00%

Net Taxable Value: $7,970,679,088 $8,050,385,879 $8,130,889,737 $8,212,198,635 $8,294,320,621 $8,377,263,827

Est. Uncollectable Percentage: 2.50% 2.50% 2.50% 2.50% 2.50% 2.50%

Est. Headlee Rollback: 1.000 1.000 1.000 1.000 1.000 1.000

Current Veteran's Relief Expenditures

Relief Supportive Services $311,082 $329,747 $349,532 $370,504 $392,734 $416,298

0 0 0 0 0 0

Total Veteran's Relief Expenditures $311,082 $329,747 $349,532 $370,504 $392,734 $416,298

Relief Supportive Services Est. Millage: 0.0400 0.0420 0.0441 0.0463 0.0486 0.0510

Current Staffing Expense

Administrative Specialist $41,638 $43,913 $46,234 $48,602 $51,017 $53,480

Veteran Benefit Counselor 42,277 44,671 47,114 49,605 52,145 54,737



Veterans Affairs Director 60,536 63,963 67,459 71,025 74,661 78,371

Driver (part time) 15,650 16,589 17,547 18,523 19,520 20,536

FICA (ER share) 19,078 20,143 21,229 22,337 23,467 24,619

Healthcare Insurance (ER share) 36,000 44,011 48,412 53,253 58,579 64,437

MERS 28,633 30,223 31,845 33,499 35,187 36,908

Workers Comp 564 595 627 660 693 727

Life Insurance 397 419 442 465 488 512

LT Disability 645 681 717 755 793 832

ST Disability 1,798 1,898 2,000 2,104 2,210 2,318

Retiree HC 1,884 1,922 1,960 1,999 2,039 2,080

Total Current Staffing Expenditures $338,387 $363,199 $384,737 $407,058 $430,212 $454,256

Current Staffing Est. Millage Required: 0.0435 0.0463 0.0485 0.0508 0.0532 0.0556

Current Service Cost

Office Supplies $4,000 $4,080 $4,162 $4,245 $4,330 $4,416

OP Supplies & Equip 2,250 2,295 2,341 2,388 2,435 2,484

Professional Services 2,250 2,295 2,341 2,388 2,435 2,484

Other Exp & Charges 240 320 326 333 340 346

Computers & Phones 45,945 41,827 42,664 43,517 44,387 45,275

Facilities Mgmt 6,024 6,144 6,267 6,393 6,521 6,651

Vehicles 11,450 11,515 11,745 11,980 12,220 12,464

Travel 2,700 2,754 2,809 2,865 2,923 2,981

Training 0 2,500 2,550 2,601 2,653 2,706

Total Current Service Cost $74,859 $73,730 $75,205 $76,709 $78,243 $79,808

Current Service Cost Est Millage Required: 0.0096 0.0094 0.0095 0.0096 0.0097 0.0098

Additional Staffing Needs

Relief Fund Counselor $42,277 $44,671 $47,114 $49,605 $52,145 $54,737

Court Coordinator 35,048 37,086 39,164 41,284 43,446 45,652

Driver (part time) 15,650 16,589 17,547 18,523 19,520 20,536

FICA 7,113 7,523 7,943 8,370 8,806 9,251

Pension 9,472 10,015 10,569 11,134 11,710 12,298

Health 14,400 17,604 19,365 21,301 23,431 25,775

Workers Comp 210 222 235 247 260 273

Life Insurance 135 142 150 158 166 175

LT Disability 117 123 130 137 144 151

ST Disability 325 344 362 382 401 421

Total Additional Employee Cost $124,746 $134,320 $142,577 $151,141 $160,030 $169,268

Additional Staffing Est Millage Required: 0.0161 0.0171 0.0180 0.0189 0.0198 0.0207

Additional Service Cost

Office/ Apartment Complex Maintenance $0 $5,241 $5,346 $5,453 $5,562 $5,673

Veteran Outreach 0 4,080 480 480 490 499

Hardware/Software Maintenance 8,362 8,529 8,700 8,874 9,051 9,232

Phone 1,918 1,956 1,995 2,035 2,076 2,117

Hardware 4,742 0 0 5,216 0 0

Vehicle 33,551 6,808 6,944 7,083 7,225 7,369

Mental health cost 5,000 5,100 5,202 5,306 5,412 5,520

Job Placement/ Resume asst. cost 0 0 0 0 0 0

Legal help cost 0 0 0 0 0 0

Total Additional Service Cost $53,573 $31,715 $28,668 $34,447 $29,816 $30,412

Additional Service Cost Est Millage Required: 0.0069 0.0040 0.0036 0.0043 0.0037 0.0037

Total Veteran's Cost $902,648 $932,712 $980,719 $1,039,859 $1,091,036 $1,150,042

Total Est Millage Required: 0.1161 0.1188 0.1237 0.1299 0.1349 0.1408

County of Livingston Veteran’s Millage Analysis | Appendix A

Annual Report 2015LIVINGSTON COUNTY DEPARTMENT OF PUBLIC HEALTH

Presentation to :Livingston County Board of Commissioners

April 20, 2016

Presented by:Dianne McCormick

Director/Health Officer517-546-9850, [email protected]

Highlights from our Health Officer� LCDPH and community stakeholders

complete the county’s first Community Health Improvement Plan.

� Hosted a tabletop exercise to test a federal and state multi-jurisdictional food borne outbreak.

� Along with Saint Joseph Mercy Hospital, began working towards making dental services available to the thousands of Livingston County residents on Medicaid.

� Steps are being finalized to accomplish this needed service.

� Complying with the Administrative Rule change effective January 1, 2015, immunization waiver education was provided to parents/guardians of 855 children who were not getting their children vaccinated for the required vaccines.

Financial Overview

Personal/Preventive Health

� 287 Communicable disease cases

� 35 Tests for HIV/AIDS

� 405 Sexually transmitted disease cases

� 525 Tuberculin skin tests

� 538 Families enrolled in Children’s Special Health Care Services

� 5,850 Hearing and 9,605 vision screenings

� 1,118 Individuals immunized

� 2,062 WIC clients served

Immunization Waiver Education� Six public health nurses and two

health educators:

� Completed 855 waiver education appointments, requiring 1,359 hours preparing for appointments, which included scheduling

� Provided 444 hours of vaccine education

� As a result of these appointments:

� 88.7% of waivers cited philosophical reasons

� 33.4% were for preschool and 23.6% were for Kindergarten entrants.

� Vaccines most often waived: Varicella, Polio, MMR, and DTap.

� Beginning January 1, 2015, the State of Michigan requires Michigan parents to speak with health professionals from their local health department about vaccinations before receiving a nonmedical waiver that is signed, dated, and certified in order to opt out of routine vaccinations.

� In December 31, 2014, Livingston County’s waiver rate was at 11.7% (ranked 75th out of 84 local jurisdictions for waiver rate (higher the rank, the higher the waiver rate)).

� As of March 31, 2015, Livingston County’s waiver rate was at 9.3% and remained the same through December 2015. The rank increased to 78.

� Preliminary results show a 1.3% decrease in waivers in Livingston County for the 2015-2016 school year.

Emergency Preparedness

� 90% of staff have been fit tested/trained for N95 respirators

� 5 Point of Dispensing sites

� 3 Closed Point of Dispensing Sites

� 80% of LCDPH staff have completed their National Incident Management System training for Emergency Preparedness

� MRC added 12 new volunteers in 2015, bringing the total to 247 MRC volunteers, some of whom are social workers, which the team has been looking to recruit. These volunteers gave a total of 595 hours of their time totaling an economic value of $22,538

Ebola Outbreak: Local Response

� Through the Ebola monitoring period during the 2104 Ebola epidemic, MDHHS and local health department partners successfully monitored a total of 414 travelers with recent travel history to West African countries with ongoing Ebola outbreaks.

� None of these travelers exhibited any signs of Ebola infection during their 21 day monitoring period.

� In 2015 LCDPH took a proactive approach to Ebola planning by holding a roundtable discussion with local response partners to discuss response efforts in the event of an active Ebola case in Livingston County

� This preparedness and planning will help LCDPH and our partners prepare for future special pathogens that Livingston County may encounter in the future.

Health Promotion

� Attended 6 community events as an exhibitor

� Conducted 15 presentations to classrooms and community groups

� Presented at two professional conferences

� Posted 758 status updates on Facebook

� Completed the 2014 Community Health Status Assessment

� Completed the 2015 Community Health Improvement Plan in partnership with the 65+ member MAPP Team

� Initiated 6 quality improvement projects

Creating a Culture of Quality Improvement

� When a culture of continuous quality improvement (QI) is achieved, all employees have infused QI in the way they do business daily.

� LCDPH continued to create a culture of continuous QI in 2015 by cultivating leadership commitment, QI infrastructure, teamwork and collaboration, and dedication to continuous process improvement.

� Program coordinators were trained on the principles of performance management and began to enter data into a performance management system.

� This system will track key performance indicators over time and inform QI projects

� All staff received introductory performance management training to understand the importance of QI

� Six QI projects spanning 5 program areas were initiated by staff in 2015.

Environmental Health

� 1,023 Food service inspections

� 46 Food service complaints investigated

� 550 Well permits issued

� 413 Septic system permits issued

� 59 Public swimming pools regulated

� 14 Public beaches regulated

� 42 General complaints investigated

� 376 Non-Community public water supplies regulated

� 9 Public campgrounds inspected

Future Changes in Permitting Software

� The Environmental Health Division uses software to issue and track permits for water wells, septic systems, and complaint activities.

� The current software has become antiquated and is no longer supported by the software company.

� The Livingston County Building Department, Drain Commissioner’s Office, and LCDPH have connectivity through permitting software.

� In an effort to replace aging software, these three departments evaluated a number of different software options.

� Core permit processing functions in addition to newer technologies (coordinate permit activities spatially, ability to share and store documents in a centralized database) were assessed as well as ability to use mobile technology and a customer portal through the county website for payments, applications, address file searches and tracking of permit activities

� A preferred vendor has been chosen, but no contract has been signed.

� Implementation of new software will begin in 2016

Questions?

Dianne McCormick, Director/Health Officer

517-546-9850, [email protected]

Elaine Brown, Deputy Health Officer, Personal & Preventative Health Services Director


Matt Bolang, Director of Environmental Health


www.lchd.org

Livingston County

Department of Public Health

Annual Report 2015

To protect, preserve,

and promote the health and

safety of the people of

Livingston County.

AT A GLANCEEnvironmental Health

• 1,023 Food service inspections

• 46 Food service complaints investigated

• 550 Well permits issued

• 413 Septic system permits issued

• 59 Public swimming pools regulated

• 14 Public beaches regulated

• 42 General complaints investigateded

• 376 Non-Community publicic w wataterer s supupplplieies s reregugulatetedd

• 9 Public campgrounds inspecteded

Health PromotionPersonal/Preventive Health


• 247 MRC Volunteers

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Financial Overview

2014-2015IMMUNIZATION WAIVER

EDUCATION

rate). As of March 31, 2015,

Livingston County’s waiver

rate (K+7+O) was 9.3%,

but rank increased to the

78th spot. The rate and

rank remained the same

through December 2015.

Six public health

nurses and two health

educators completed

855 waiver education

appointments, requiring

1,359 hours preparing for

appointments, which included scheduling, and

444 hours providing the educational appointments

in 2015. The majority of waivers signed (88.7%)

cited philosophical reasons, and most were for

preschool (33.4%) and Kindergarten (23.6%)

entrants. Vaccines most often waived include

Varicella, Polio, MMR, and Dtap. The rule change

created a requirement that was time-consuming

and resource intensive. Preliminary results show a

1.3 percentage-point decrease in the Livingston

County waiver rate for the 2015/2016 school year.

In December, 2014, the Joint Committee on

Administrative Rules approved a new educational

requirement for Michigan parents opting their

children out of getting vaccinated before entering

school. The new rule allows parents/guardians

tthe opportunity to speak with a waiver educator

from their local health department about their

concerns and questions regarding immunizations

prior to the nonmedical waiver being signed.

Any parent/guardian who wants to claim a

nonmedical waiver will need to receive education

!"#$!%&'#( )*"( +"'",)-( ./( 0$11&'$)&.'( $'%( )*"(

risks of disease from a county health department

+"/.!"(.+)$&'&'#()*"(1"!)&,"%('.'2"%&1$3(4$&0"!(

form through the Local Health Department.

The new rule requires the use of the current

State of Michigan nonmedical waiver form.

As of December 31, 2014, Livingston County’s

waiver rate (Kindergarten + 6th grade + Other) was

at 11.7%, which was down 1.6% from the last County

Quarterly Immunization Report Card provided by

the Michigan Department of Health and Human

Services. Livingston County was ranked 75th out

of 84 local jurisdictions in Michigan for waiver

rates (the higher the rank, the higher the waiver

“We were able to plant

a seed to at least [get

parents to] think about

immunizations.”

~Public Health Nurse,

LCDPH

“[Deciding not to

vaccinate] is not a

problem that happened

overnight and it will not

go away overnight.”

~Public Health Nurse,

LCDPH

17%

30%41%

6%6%

Expenses by Division

Agency Support

Environmental Health

Personal & Preventative

Health


Health Promotions

46%

22%

32%

Revenues by Source

Federal & State Programs

County Support

Fees & Licenses

The Environmental Health Division uses software

to issue and track permits for water wells, septic

systems, and complaint activities. The current

software has become antiquated and is no

longer supported by the software company.

Livingston County has historically had connectivity

with permitting activities, through software,

between the Livingston County Building

5"6$!)2"')($'%(5!$&'(7.22&--&.'"!8-(9/,1":($33(

of which are currently

using the same software.

The three permitting

departments have

!"$3&;"%()*"("/,1&"'1&"-(

built into sharing a similar

permitting platform to

coordinate necessary

permits and activities.

In an effort to replace

our aging software,

the three permitting

departments evaluated

a number of different

software options that

would serve the needs

FUTURE CHANGES IN

PERMITTING SOFTWARE

CREATING A CULTURE OF

QUALITY IMPROVEMENT

When a culture of continuous quality improvement

(QI) is achieved, all employees have infused

QI into the way they do business daily. LCDPH

continued creating a culture of continuous QI

in 2015 by cultivating leadership commitment,

QI infrastructure, employee empowerment,

customer focus, teamwork and collaboration, and

dedication to continuous process improvement.

Program coordinators were trained on the principles

of performance management and began to

enter data into a performance management

system. This system will be used to track key

performance indicators over time and to inform

QI projects. Additionally, all staff received an

introductory performance management training

to ensure that all staff understand the importance

$'%(+"'",)-(./(<=>(90"!$33:(-&?(<=(6!.@"1)-(-6$''&'#(

,0"(6!.#!$2($!"$-(4"!"(&'&)&$)"%(+A(-)$//(&'(BCDE>

of Livingston County, both from an internal

perspective and for the customer base we serve.

While core permit processing functions were

essential in our software selection, other newer

)"1*'.3.#&"-( 4"!"( $3-.( #&0"'( -&#'&,1$')( 4"&#*)(

in our assessment. The ability to coordinate

permit activities spatially through the use of an

integrated GIS system was an important factor

to evaluate, as was our ability to share and

store documents into a centralized database.

Additionally, the permitting departments looked

$)( )*"( $+&3&)A( ).( F-"( 2.+&3"( )"1*'.3.#A( /.!( ,"3%(

activities/inspections and provide a customer

portal through the county’s website that would

$33.4(/.!(.'3&'"($663&1$)&.'-:(6$A2"'):($%%!"--(,3"(

search, and tracking of permit activities. We believe

these improvements will provide an increase in staff

"/,1&"'1A($'%($33.4(F-().(+"))"!(-"!0"(.F!(1F-).2"!->((

At the time of this writing, the county has selected

a preferred vendor, but has yet to sign a contract.

We hope to have a signed contract soon and

begin implementation of our new software in 2016.

“Quality improvement involves making gradual

improvements in everyday processes to reduce variation

and redundancies, improve quality of services, and

increase customer satisfaction. It makes us better.”

~Chelsea Moxlow

Health Promotion Coordinator, LCDPH

“The new software will

allow EH to seamlessly work

with our other permitting

departments and increase

!"#$%!&$%!'(%&()*+$!''%&,(

permits and resolving

complaints.

Also, since much of the

permitting work we do is

')!$%#$(-+(.(/+$.-%+&0(1!(

are really excited about

integrating GIS into our

1+*23+145((

~Matt Bolang,

EH Director

Livingston County

Department of Public Health

Dianne McCormick

G"$3)*(9/,1"!

Dr. Donald LawrenchukMedical Director

Matt Bolang

Environmental Health Director

Elaine BrownPersonal/Preventive Health Director

5"6F)A(G"$3)*(9/,1"!

2300 East Grand River Ave.

Suite 102

Howell, Michigan 48843

For more information visit:

www.lchd.org

GREETINGS FROM OUR

HEALTH OFFICER

On behalf of the Livingston County Department of Public Health,

=($2(6!.F%().(6!"-"')()*"(BCDE(H''F$3(I"6.!):(4*&1*(!"J"1)-()*"(

"//.!)-( ./( "263.A""-:( "3"1)"%(./,1&$3-:( 1&)&;"'-:(6F+3&1($#"'1&"-:(

and health care partners toward making our citizens healthy and

safe. Highlights in 2015 include:

• Collaborating with community stakeholders, we completed

)*"(1.F')A8-(,!-)(7.22F'&)A(G"$3)*(=26!.0"2"')(K3$'>((((

• The Livingston County Medical Reserve Corps volunteers

donated 595 hours of their time to better the community!

• We hosted a tabletop exercise designed to test a federal and

state multi-jurisdictional food borne outbreak.

• In partnership with Saint Joseph Mercy Hospital, we began

working to see that dental services are available to the

thousands of Livingston County residents on Medicaid and

-)"6-($!"(+"&'#(,'$3&;"%().($11.263&-*()*&-('""%"%(-"!0&1">

• To comply with the Administrative Rule change effective

January 1, 2015, immunization waiver education was provided

to parents/guardians of 855 children who were not getting

their children vaccinated for the required vaccines.

Please take a moment to review our work and contact

us with your thoughts and ideas. We appreciate the

support of our residents and local leaders as we continue

to keep Livingston County a safe and healthy community.

Sincerely,

Dianne McCormick

5&!"1).!LG"$3)*(9/,1"!

vingngstststststonon C C C C Couountntntntnty

EBOLA OUTBREAK:

LOCAL RESPONSE

The 2014 Ebola epidemic is the largest in history,

affecting multiple countries in West Africa. Throughout

the Ebola monitoring period MDHHS and local health

department partners successfully monitored a total of

414 travelers with a recent travel history to West African

countries with an ongoing Ebola outbreak. None of

these travelers exhibited any signs of Ebola infection

during their 21 day monitoring period.

In 2015 Livingston County Department of Public Health

took a proactive approach to Ebola planning by

setting up a roundtable discussion with local response

partners to discuss response efforts in the event of an

active Ebola case in Livingston County.

This preparedness

and planning

will help LCDPH

and our partners

to prepare for

future special

pathogens that

Livingston County

may encounter in

the future.

FINANCE COMMITTEE · FINANCE COMMITTEE 4/20/2016 304 E. Grand River, Board Chambers, Howell, MI...

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Transcript of FINANCE COMMITTEE · FINANCE COMMITTEE 4/20/2016 304 E. Grand River, Board Chambers, Howell, MI...