Finance and Facilities Committee Thursday, September 19, 2019

Room 340D

Hamilton-Wentworth District School Board 20 Education Court, P.O. Box 2558

Hamilton, ON L8N 3L1

AGENDA: 5:30-8:30

1. Call to Order

2. Approval of the Agenda

3. Westdale and Sherwood Secondary French Immersion Boundary Review

4. Capital Projects Construction Update

5. Secondary School Field Strategy (Secondary Benchmark Strategy)

6. Enrolment Update (no copy attached)

7. Resolution into Committee of the Whole (Private Session) as per the Education Act, Section 207.2 (b) the disclosure of intimate, personnel or financial information in respect of a member of the board or committee

8. Adjournment

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EXECUTIVE REPORT TO FINANCE AND FACILITIES

TO: Finance and Facilities

FROM: Manny Figueiredo, Director of Education DATE: September 19, 2019 PREPARED BY: Stacey Zucker – Associate Director, Support Services David Anderson – Senior Manager, Facilities Management Ellen Warling – Manager of Planning, Accommodation & Rentals Bob Fex – Senior Planner, Planning, Accommodation, & Rentals RE: Westdale and Sherwood Secondary FI Boundary Review

Action X Monitoring

Recommended Action: That the Board approve the initiation of a secondary French Immersion (FI) boundary review between Westdale and Sherwood to align secondary boundaries with elementary FI boundaries for the 2020/21 school year.

The proposed boundary change is identified in the map below – titled: Current and Proposed Westdale and Sherwood FI Secondary Boundaries (North-West Area).

Rationale/Benefits: The purpose of this boundary review is to align the FI secondary boundaries with elementary FI boundaries for West Hamilton schools – specifically, the North-West Area. The elementary FI boundaries in this area were modified through the West Hamilton Accommodation Review completed in June 2017. The benefit to aligning the elementary and secondary FI boundaries is to create a clear path of associated schools for students and families as they progress from elementary to secondary school. Aligning the boundaries will ensure that school communities remain together as they transition to secondary school. The process will follow HWDSB Boundary Review Policy and Directive.

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2

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Background:

On Monday June 5, 2017 Trustees approved the following:

• That Hess and Strathcona close pending Ministry of Education funding for HWDSB’s portion of the Community Hub project.

• That HWDSB seeks partnerships to redevelop the Sir John A. Macdonald site as a Community Hub centred around a new JK‐8 elementary school.

• That a Community Hub proposal is presented to the Board of Trustees for approval no later than December 2017.

• That all schools remain open failing the creation of a Community Hub on the SJAM site. • That Bennetto introduces a French Immersion program (grade 1‐8) in September 2018,

commencing with grades 1‐3. • That HWDSB communicate with the City of Hamilton and all preferred agents identified in Ontario

Regulation 444/98 in a timely and transparent manner to maximize the reuse of school property for community benefit.

In the creation of Bennetto’s new FI boundary, considerations were made to ensure associated school paths for grade 1 FI entry created a clear associated school path of for students and families. Specifically, all Cathy Wever and Queen Victoria English boundaries were captured in Bennetto’s new FI Boundary, where previously they were not. Due to the compact format of the accommodation review completed in June 2017, secondary FI boundary alignments were not addressed. HWSDB staff would now like to engage the community regarding secondary FI boundaries. The current secondary FI boundary divides Bennetto’s elementary FI boundary at Wentworth St N. As a result, Bennetto elementary FI students east of Wentworth would graduate into Sherwood, and west of Wentworth into Westdale. Adjusting the boundary to assign graduating Bennetto FI students into Westdale alone would create a clear associated school path of for students and families. It would ensure that school community remain together as they transition to secondary school. Next Steps – Meeting Dates Advisory Panel Meeting: TBD Public Meeting: TBD

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EXECUTIVE REPORT TO FINANCE AND FACILITIES COMMITTEE

TO: Finance and Facilities Committee

FROM: Manny Figueiredo, Director of Education DATE: September 19, 2019 PREPARED BY: Stacey Zucker, Associate Director, Support Services & Treasurer David Anderson, Senior Manager, Facilities Management Nadeen Shehaiber, Manager, Capital Projects RE: Capital Projects Construction Update

Action □ Monitoring X

Background: On June 4, 2019, Trustees were provided with an update on capital projects in progress. This report is part of Facilities Management’s on-going commitment to update Trustees regarding the status of capital projects, on a regular basis. Staff Observations: A summary of all the capital projects in various phases, is provided as Appendix A. This summary is categorized by each project’s source of funding and project initiative. The project status updates are current as of September 11, 2019. Conclusion:

Staff continue to deliver a number of Capital projects, which include school renewal work, Elementary and Secondary Facility Benchmark Strategy (Year 4), Elementary and Secondary Program Strategy (Year 4), and new school construction projects. There are a number of factors affecting the progress of capital projects, in particular:

• Unforeseen site conditions • Delays with material deliveries • Asbestos abatement

Board staff will continue to update Trustees as to the status of these projects, on a regular basis.

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September 19, 2019Executive Report to Finance Facilities Committee APPENDIX A

Capital Projects Update

School Description  Budget  Phase  Final Cost  Project Status

Dundas Valley Sports Field Revitalization (Natural Turf) 1,250,000$                 Complete  $          1,289,093  Complete. Glendale Gym floor refurbishment & bleacher replacement 40,000$                       Complete 48,633$                 Complete.Orchard Park Science Labs, Learning Commons & Gym Floor Revitalization (in 2,540,000$                 Complete 2,000,000$           Complete.Sir Winston Churchill Sports Field Revitalization (Artificial Turf) 2,075,000$                 Complete 1,957,983$           Complete. City contribution of $75k for Press Box included in budget value.Sir Winston Churchill Gym floor refurbishment 40,000$                       Complete  $               42,460  CompleteWestdale Sports Field Revitalization (Natural Turf) 1,250,000$                 Complete  $             879,914  Complete. Westmount Science Labs & Learning Commons Revitalization 3,000,000$                 Complete  $          2,504,122  Complete.

 $          10,195,000   $       8,722,206 

 $          11,000,000   $    11,000,000 

 $                805,000   $       2,277,794 

Ancaster High Manufacturing Shop Electrical Upgrades (H&S) 25,000$                       Complete  $                  4,980  Complete. Scope to add electrical for one new lathe only.Glendale Gym bleacher replacement 60,000$                       Complete  $               64,808  Complete.Sir Allan MacNab Hospitality & Tourism 1,000,000$                 Complete  $             997,830  Complete.

 $            1,085,000   $       1,067,618 

 $            2,000,000   $       2,000,000 

 $                915,000   $          932,382 

A.M. Cunningham Gym Expansion, Visual Arts & Learning Commons 2,305,000$                Regulatory Approvals

Phase 1 ‐ Art Room and Learning Commons complete.Phase 2 ‐ Gym Addition; pending Ministry approval of ATP.

Adelaide Hoodless Science, Visual Arts & Learning Commons 175,000$                     Complete  $             184,434  Complete. 

Memorial (City) Gym Expansion, Learning Commons & Playfield  2,400,000$                Regulatory Approvals

In Progress. 

Michaelle Jean Science, Visual Arts & Learning Commons 175,000$                     Complete  $             175,000  Complete; Captured under Binbrook accommodation as project was bundled. Mount Albion Science, Visual Arts & Learning Commons 225,000$                     Complete  $             180,866  Complete.Parkdale Visual Arts & Learning Commons 150,000$                     Complete  $             211,949  Complete.

W.H. BallardGym Expansion, Visual Arts, Instrumental Music & Playfield (incl. Roofing)

2,345,000$                Regulatory Approvals

In Progress. 

 $            7,775,000 

 $          10,000,000 

 $            2,225,000 

Secondary Facility Benchmark Strategy ‐ Year 1

Subtotal:

Unallocated/ Contingency:

Funding Allocation:

Secondary Program Strategy ‐ Year 1

Subtotal:

Elementary Facility Benchmark Strategy ‐ Year 1

Funding Allocation:

Unallocated/ Contingency:

Subtotal:

Funding Allocation:

Unallocated/ Contingency:

Page 1 of 9

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September 19, 2019Executive Report to Finance Facilities Committee APPENDIX A

Capital Projects Update

School Description  Budget  Phase  Final Cost  Project Status

Adelaide Hoodless Music Room Upgrades 60,000$                       Complete  $               72,000  Complete.Michaelle Jean Music Room Upgrades 60,000$                       Complete  $               60,000  Complete; Captured under Binbrook accommodation as project was bundled. Mount Albion Music Room Upgrades 90,000$                       Complete  $             100,000  Complete.Tapleytown Music Room Upgrades 60,000$                       Complete  $                  5,517  Complete. Scope for Acoustic panel installation only.Viscount Montgomery Music Room Upgrades 60,000$                       Complete  $               60,000  Complete.

 $                330,000   $          297,517 

 $            1,000,000   $       1,000,000 

 $                670,000   $          702,483 

Ancaster High Gym Floor Revitalization 15,000$                       Complete  $               15,000  Complete.

Glendale Learning Commons & Sports Field Revitalization 1,750,000$                 ConstructionLearning Commons complete;Sports Field construction underway with anticipated completion for late fall 2019; field will be available for use Spring 2020.

Saltfleet District High  Gym Floor 15,000$                       Complete  $               15,000  Complete.

Sir Allan MacNab Science Labs, Learning Commons & Gym Floor Revitalization 2,765,000$                 Close‐outConstruction of Science and Learning Commons complete and handover took place January 2019. Deficiencies and maintenance manuals underway.Gym floor revitalization complete. 

Sir Winston Churchill Science Labs & Learning Commons 2,500,000$                 Close‐out Construction of science and Learning Commons complete. Deficiencies and maintenance manuals underway.

Westdale Science Labs, Learning Commons & Gym Floor Revitalization 3,515,000$                 Close‐out Construction of science and Learning Commons complete. Deficiencies and maintenance manuals underway.

 $          10,560,000 

 $          11,000,000 

 $                440,000 

GlendalePerforming Arts SHSM Renovations incl. Auditorium Air‐conditioning, Various Program Spaces

1,500,000$                 Close‐out  $                          ‐ Auditorium AC complete; minor deficiencies underway.Scope of other program areas has been deferred due to budgetary constraints.Funding for Auditorium AC through Community Hubs.

Sir Allan MacNab Dust Collector Replacement 200,000$                     Complete  $             140,950  Complete. $            1,700,000 

 $            2,000,000 

 $                300,000 

Subtotal:

Secondary Program Strategy ‐ Year 2

Funding Allocation:

Funding Allocation:

Subtotal:

Unallocated/ Contingency:

Secondary Facility Benchmark Strategy ‐ Year 2

Elementary Program Strategy ‐ Year 1

Subtotal:

Funding Allocation:

Unallocated/ Contingency:

Unallocated/ Contingency:

Page 2 of 9

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September 19, 2019Executive Report to Finance Facilities Committee APPENDIX A

Capital Projects Update

School Description  Budget  Phase  Final Cost  Project Status

Billy Green Gym Expansion, Science, Visual Arts & Playfield Renovations 2,400,000$                Regulatory Approvals

Construction for Phase 1 ‐ Science, Art Room and Music Room complete .Phase 2 ‐ Gym Expansion; pending Ministry approval of ATP.Phase 3 ‐ Playground to be completed following completion of Gym Expansion.

Millgrove Gym Expansion, Visual Arts & Playfield Renovations 700,000$                     Construction

Construction for Phase 1 ‐ Visual arts and universal barrier free washroom complete. Phase 2 scope of work revised due to the limited benefit of the expansion (minimal square footage increase). School will receive a gym revitalization instead. Learning commons complete. Gym revitalization in progress and anticipated for completion late Fall 2019. Canopy work has been deferred to Summer 2020.

QueensdaleGym Expansion, Science, Visual Arts, Learning Commons & Playfield Renovations

2,475,000$                Regulatory Approvals

Construction for Phase 1 ‐ science, music, and visual arts complete.Ongoing coordination with municipality for regulatory approvals on Phase 2 ‐ Gym Expansion and LC renovation; Ministry approval of ATP pending.Phase 3 ‐ Playground to be completed following completion of Gym Expansion

RosedaleGym Expansion, Visual Arts, Learning Commons & Playfield Renovations

2,380,000$                Regulatory Approvals

Construction for Phase 1 ‐ Visual arts and gym supporting rooms complete.Phase 2 ‐ Gym Expansion and Learning Commons renovations; pending Ministry approval of ATP.

 $            7,955,000 

 $          10,000,000 

 $            2,045,000 

Billy Green Music Room Upgrades 60,000$                       Complete  $               65,000  Complete.Sir Wilfred Laurier Music Room Upgrades 60,000$                       Complete  $               58,000  Complete.

 $                120,000   $          123,000 

 $            1,000,000   $       1,000,000 

 $                880,000   $          877,000 

Ancaster High Artificial Turf Field 2,000,000$                 Design Board direction to switch field to artificial turf; re‐design underway.Glendale  Science labs 2,000,000$                 Construction Construction of Phase 1 (half the science rooms) underway.Orchard Park Artificial Turf Field 2,000,000$                 Design Board direction to switch field to artificial turf; re‐design underway.

Saltfleet District High Science labs and Natural Turf Field 3,750,000$                 ConstructionScience lab construction underway with anticipated completion for December 2019. Sports Field construction underway. As a result of site conditions uncovered with existing base, rubberized track will not be completed until late Spring 2020.

Waterdown District High Artificial Turf Field 2,000,000$                 Close‐out Substantial performance achieved on September 6, 2019; fence and scoreboard installation ongoing in month of September.

 $          11,750,000 

 $          11,000,000 

$                ‐750,000 

Elementary Program Strategy ‐ Year 2

Funding Allocation:

Subtotal:

Unallocated/ Contingency:

Unallocated/ Contingency:

Subtotal:

Secondary Facility Benchmark Strategy ‐ Year 3

Elementary Facility Benchmark Strategy ‐ Year 2

Subtotal:

Funding Allocation:

Unallocated/ Contingency:

Funding Allocation:

Page 3 of 9

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September 19, 2019Executive Report to Finance Facilities Committee APPENDIX A

Capital Projects Update

School Description  Budget  Phase  Final Cost  Project Status

Ancaster High Dust Collector Replacement 200,000$                     Construction Unit received on site and installation underway with anticipated completion for end of September 2019.Dundas Valley Manufacturing Room H&S Renovations 200,000$                     Complete  $             248,914  Complete.New North High School Tech Equipment 400,000$                     Complete  $             118,000  Manufacturing equipment on site and hook ups completed.Orchard Park Dust Collector Replacement 200,000$                     Construction Unit received on site and installation underway with anticipated completion for end of September 2019.Sir Winston Churchill Dust Collector Replacement 200,000$                     Construction Unit received on site and installation underway with anticipated completion for end of September 2019.Sir Winston Churchill  Cosmetology 750,000$                     Complete  $             528,762  Complete.

 $            1,950,000 

 $            2,000,000 

 $                  50,000 

A.M. Cunningham Playfield 50,000$                      Regulatory Approvals

To be completed with Phase 2 of Benchmark Strategy (gym expansion).

Ancaster Senior (Frank Panabaker)

Science, Visual Arts, Learning Commons and Playfield 170,000$                     Close‐out Construction complete; deficiencies underway.

BennettoGym Revitalization, Science Room, Visual Arts, Learning Commons and Playfield

1,000,000$                 Construction

Playfield complete.Phase 2 scope of work revised due to the limited benefit of the expansion. School will receive gym revitalization to both gyms instead. Science and Art renovation complete with minor deficiencies underway. Both gym revitalizations underway with anticipated completion for late Fall 2019.

Chedoke Playfield 200,000$                     Complete  $             211,614  Complete.

Collegiate Ave.Gym Expansion, Science Room, Visual Arts, Learning Commons and Playfield

2,750,000$                Regulatory Approvals

Combined with Capital Priorities addition. Pending Ministry approval of ATP.

Dalewood  Playfield 50,000$                       Construction Naturalized play equipment, line painting and tree planting complete. Bike rack delivery anticipated for mid‐September. 

Dundas Central Visual Arts and Playfield 100,000$                     Close‐out Construction complete; deficiencies underway.Earl Kitchener Visual Arts, Learning Commons and Playfield 200,000$                     Deferred On hold; project will be deferred for one year due to enrolment fluctuations.

Mount Albion Gym Expansion 2,500,000$                Regulatory Approvals

Combined with Capital Priorities addition. Ongoing coordination with the City to obtain municipal approvals and pending Ministry approval of ATP.

 $            7,020,000 

 $          10,000,000 

 $            2,980,000 

Unallocated/ Contingency:

Elementary Facility Benchmark Strategy ‐ Year 3

Subtotal:

Funding Allocation:

Secondary Program Strategy ‐ Year 3

Subtotal:

Funding Allocation:

Unallocated/ Contingency:

Page 4 of 9

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September 19, 2019Executive Report to Finance Facilities Committee APPENDIX A

Capital Projects Update

School Description  Budget  Phase  Final Cost  Project Status

Collegiate Ave. Music Room Upgrades 60,000$                      Regulatory Approvals

Combined with Benchmark Strategy scope. Ongoing coordination with City to obtain municipal approvals. 

Dundas Central Music Room Upgrades 50,000$                       Close‐out Construction complete; deficiencies underway.

 $                110,000 

 $            1,000,000 

 $                890,000 

Nora Frances Henderson Artificial Turf Field 2,000,000$                 Construction Combined with Capital Priorities; construction underway.

 $            2,000,000 

 $          11,000,000  $            9,000,000 

Ancaster High Manufacturing Room H&S Renovations 400,000$                     Construction Construction underway with anticipated completion for late Fall 2019.

Dundas Valley Dust Collector Replacement 200,000$                     Project Initiation Project Initiation underway.

Westdale Dust Collector Replacement 200,000$                     Project Initiation Project Initiation underway.

Saltfleet  Dust Collector Replacement 200,000$                     Project Initiation Project Initiation underway.

Sir Allan MacNab Manufacturing Room H&S Renovations 400,000$                     Project Initiation Project Initiation underway.

 $            1,400,000 

 $            2,000,000 

 $                600,000 

Elementary Program Strategy ‐ Year 3

Subtotal:

Funding Allocation:

Unallocated/ Contingency:

Secondary Facility Benchmark Strategy ‐ Year 4

Subtotal:

Funding Allocation:

Secondary Program Strategy ‐ Year 4

Unallocated/ Contingency:

Subtotal:

Funding Allocation:

Unallocated/ Contingency:

Page 5 of 9

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September 19, 2019Executive Report to Finance Facilities Committee APPENDIX A

Capital Projects Update

School Description  Budget  Phase  Final Cost  Project Status

Central Gym Expansion, Visual Arts, Learning Commons and Playfield 2,425,000$                 Design Study underway to assess feasibility of addition due to Heritage designation of school.

Flamborough Centre Science, Visual Arts, Learning Commons and Playfield 275,000$                     Design Consultant procured; design underway.

Lake Avenue Playfield 50,000$                       Project Initiation Project Initiation underway.

Norwood Park Science and Playfield 65,000$                       ConstructionConstruction underway; project bundled with program strategy and school renewal work. Construction is being carried out in two phases to minimize disruption to the school.

Parkdale Playfield 50,000$                       Project Initiation Project Initiation underway.

Pauline Johnson Science, Visual Arts, Learning Commons and Playfield 275,000$                     Design Consultant procured; design underway.Queen Mary Science, Learning Commons and Playfield 225,000$                     Design Consultant procured; design underway.Ridgemount Science, Visual Arts, Learning Commons and Playfield 205,000$                     Design Consultant procured; design underway.Viscount Montgomery Science Room and Playfield 100,000$                     Design Consultant procured; design underway.

 $            3,670,000  $          10,000,000 

 $            6,330,000 

Norwood Park Music Room Upgrades 60,000$                       Construction Construction underway; bundled with elementary benchmark strategy.Queen Mary Music Room Upgrades 60,000$                       Design Consultant procured; design underway. Bundled with elementary benchmark strategy.Ridgemount Music Room Upgrades 60,000$                       Design Consultant procured; design underway. Bundled with elementary benchmark strategy.

 $                180,000  $            1,000,000 

 $                820,000 

Elementary Program Strategy ‐ Year 4

Funding Allocation:

Unallocated/ Contingency:

Funding Allocation:

Unallocated/ Contingency:

Subtotal:

Elementary Facility Benchmark Strategy ‐ Year 4

Subtotal:

Page 6 of 9

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September 19, 2019Executive Report to Finance Facilities Committee APPENDIX A

Capital Projects Update

School Description  Budget  Phase  Final Cost  Project Status

Addition to Ancaster Senior (Frank Panabaker)

FDK and classroom addition  3,702,489$                 Close‐out Construction complete; deficiencies underway.

New Elementary School on Beverly site (Rockton)

New School Construction (consolidation of Beverly Central & Dr. Seaton)

14,397,747$               Construction Construction underway; Masonry, structural steel and U/G services ongoing. Roof has commenced. 

New Elementary School on CH Bray site (Spring Valley)

New School Construction (replacement of CH Bray) 13,543,994$               Construction Contractor retained; construction commencing with abatement activities on site week of September 9th, 2019.

Addition/ Renewal at Collegiate Elementary School

213 Pupil Place Addition to Collegiate Ave. 6,016,280$                Regulatory Approval

Pending Ministry approval of ATP.

New Elementary School on Eastdale site (Eastdale)

New School Construction (replacement of Eastdale) 11,754,854$               ConstructionConstruction underway; masonry complete, hollow metal and windows installation complete, roof and exterior brick veneer has commenced.

Addition to Mount Albion Addition with Daycare 6,469,000$                Regulatory Approval

Pending Ministry approval of ATP.

New Elementary School on Glendale campus

New School Construction (consolidation of Glen Brae & Glen Echo)

16,519,852$               Tender Contractor tender closing on September 17, 2019.

New Elementary School on Memorial (Stoney Creek) site

New School Construction (replacement of Memorial SC) 12,693,680$               Construction Contractor procured and mobilized on site last week of August 2019.

Nora F. Henderson Secondary School

New Secondary School Construction 33,482,300$               Construction Construction underway; structural steel ongoing, brick veneer has commenced, roof work ongoing. 

Bernie Custis Secondary School

New Secondary School Construction 31,839,111$               Close‐out Substantial Performance achieved March 2019; Ongoing deficiency completion. 

Addition to Wilfrid LaurierFDK Addition and Renovations (consolidation with Elizabeth Bagshaw)

1,087,803$                 Close‐outConstruction for Phase 1 (Roof replacement, music room, one FDK room, LC and one classroom) complete. Phase 2 ‐ FDK addition construction complete; deficiencies underway.

New Elementary School on Summit Park site (Shannen Koostachin)

New Summit Park Elementary School 14,388,899$               ConstructionPhase 1 ‐ classrooms complete and occupied on September 3, 2019. Phase 2 ‐ gym and childcare construction underway.

 $        165,896,009 

Franklin RoadSchool Consolidation ‐ Interior Reno, New Gym and Daycare Addition

1,932,852$                 Complete  $          1,944,004  Complete.

Greensville (New)New School Construction (consolidation of Greensville & Spencer Valley)

4,751,959$                 Construction Contractor retained; mobilization for mid September 2019.

Mount Hope School Consolidation ‐ Phase 3 ‐ Addition/Renovations 2,911,737$                 Complete  $          2,967,530  Complete. Pauline Johnson School Consolidation ‐ Addition/Renovations 4,343,716$                 Complete 4,540,000$           Complete.Ridgemount School Consolidation ‐ Addition/Renovations 3,375,266$                 Complete  $          3,946,370  Complete.

 $          17,315,530 

Subtotal:School Consolidation Capital

Subtotal:

Capital PrioritiesOther

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September 19, 2019Executive Report to Finance Facilities Committee APPENDIX A

Capital Projects Update

School Description  Budget  Phase  Final Cost  Project Status

Bellmoore Early Years Daycare retrofits  1,542,762$                Regulatory Approvals

Pending Ministry approval of ATP. 

Bennetto Early Years Daycare retrofits  771,381$                    Regulatory Approvals

Pending Ministry approval of ATP.

Chedoke Child Care Retrofit ‐ EL 3/4 (2‐room retrofit) 1,040,000$                 Complete  $          1,047,343  Complete.

Dr. J. Edgar Davey Early Years Daycare retrofits  771,381$                    Regulatory Approvals

In Progress. 

Helen Detwiler Early Years Daycare Addition 1,028,508$                Regulatory Approvals

ATP to be submitted pending City of Hamilton decision for operating budget.

Huntington Park Early Years Daycare Addition 1,542,762$                Regulatory Approvals

ATP to be submitted pending City of Hamilton decision for operating budget.

Yorkview Child Care Retrofit ‐ EL 3/4 (1‐room retrofit) 600,000$                     Complete  $             532,153  Complete. $            7,296,794 

New Elementary School on Eastdale site (Eastdale)

New School Construction (replacement of Eastdale) 1,400,000$                 ConstructionConstruction underway; masonry complete, hollow metal and windows installation complete, roof and exterior brick veneer has commenced.

New Elementary School on Glendale campus

New School Construction (consolidation of Glen Brae & Glen Echo)

603,326$                     Tender Contractor tender closing on September 17, 2019.

New Elementary School on Memorial (Stoney Creek) site

New School Construction (replacement of Memorial SC) 1,263,639$                 Construction Contractor procured and mobilized on site last week of August 2019.

Greensville (New)New School Construction (consolidation of Greensville & Spencer Valley)

7,273,000$                 Construction Contractor retained; mobilization for mid September 2019.

Hill Park Retrofits to accommodate various programs 5,200,000$                 Complete  $          5,200,000  Complete

Various Schools

Binbrook Accommodation Project:‐ 4 Portables incl. site drainage improvements at Bellmoore.‐ 2 Portables incl. septic system & electrical upgrades at Michaelle Jean.

2,100,000$                 Complete  $          2,589,453  Cost includes all benchmark work at MJ. Complete.

 $          17,839,965  $        208,348,298 

Adelaide Hoodless Elevator Installation 500,000$                     Construction Ongoing construction with anticipated completion for early fall 2019.Ancaster High Roof Replacement 2,000,000$                 Complete  $          2,000,000  Complete

Ancaster High Accessibility upgrades and window and door replacement 4,250,000$                 ConstructionContractor retained. Shop drawings underway, construction commencement anticipated for late fall upon receipt of  product (windows).

Ancaster Senior (Frank Panabaker)

Barrier Free Washroom, Electrical service upgrade and FA panel replacement

270,000$                     Close‐out Combined with Capital Priorities Addition. Construction complete with deficiencies underway.

Balaclava Roof Replacement 750,000$                     Close‐out Construction complete; deficiencies underway.

Proceeds of DispositionSubtotal:

Child Care Retrofits

Subtotal:Total Other:

School Renewal Strategy

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September 19, 2019Executive Report to Finance Facilities Committee APPENDIX A

Capital Projects Update

School Description  Budget  Phase  Final Cost  Project Status

Collegiate Ave. Accessibility and High and Urgent Needs 1,600,000$                Regulatory Approvals

Combined with Capital Priorities addition. Pending Ministry approval of ATP.

Dundas Central Accessibility Improvement Project 2,675,000$                 Construction Ongoing construction.Earl Kitchener Playground Repaving Project 150,000$                     Deferred On hold; project will be deferred for one year due to enrolment fluctuations.

Hill Park Parking Lot Expansion 500,000$                    Regulatory Approvals

Ongoing coordination with City for Regulatory approvals.

Norwood Park Art and Learning Commons Revitalization 275,000$                     Construction Combined with benchmark work; construction underway and being carried out in two phases to minimize disruption to school.

Orchard Park Roof Replacement 1,500,000$                 Close‐out Construction complete; deficiencies underway.Sir Allan MacNab Elevator 750,000$                     Construction Ongoing construction.

Sir Winston Churchill Roofing & Main HVAC Pumps Replacement 650,000$                     Close‐outScope being implemented with Science and Learning Commons work. Construction complete with minor deficiencies underway for boilers and pumps.

Various Schools Lockdown Upgrades 1,800,000$                 Complete  $          1,452,445  2018 allocation complete.Various Schools Security System Upgrades 375,000$                     Construction Ongoing

Various Schools Outdoor Ground Signs 440,000$                     Construction

New LED boulevard signs at seven (7) elementary schools for summer 2019; Schools for 2018/19 school year are AM Cunningham, Ancaster Senior , Central, Cathy Wever, Queen Mary, Mary Hopkins, Memorial City, Mount Albion and Ryerson. Signage installation at all locations complete except for Ancaster Senior (Frank Panabaker) which is scheduled for end of September 2019 and Mount Albion which will be completed following the addition due to the extensive rework at the front of the building.

Various Schools Anniversary Spruce‐up 78,000$                       Ongoing VariousVarious Schools Play Field Pilot Project 400,000$                     Close‐out Year 3 of the 3 year maintenance plan ends Spring 2019.

Various SchoolsAlternative Education, Continuing Education and Assessment Centre LHI

1,000,000$                 ConstructionConstruction at Hill Park for assessment centre and Jackson Square for Con Ed complete with minor deficiencies. Rebecca Street renovations for Alternative Education under construction. 

Westview Accessibility Upgrades (LULA and BF Washroom) 400,000$                     Construction Ongoing construction.20,363,000$              

Total Capital: 296,511,298              

SubtotalUnallocated

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1

EXECUTIVE REPORT TO

FINANCE AND FACILITIES

COMMITTEE

TO: Finance and Facilities Committee

FROM: Manny Figueiredo, Director of Education

DATE: September 19, 2019

PREPARED BY: Stacey Zucker, Associate Director, Support Services

David Anderson, Senior Manager, Facilities Management

RE: Secondary School Field Strategy (Secondary Benchmark Strategy)

Action Monitoring X

Background:

On November 10, 2014, Trustees approved the Secondary School Field Revitalization Strategy which included a

combination of natural and artificial turf for all secondary schools.

At the May 27, 2019 Board Meeting, Trustees referred the item back to Finance and Facilities Committee to revisit

the locations of artificial turf.

At the June 17, 2019 Board Meeting, Trustees approved the following motion:

“That the Secondary School Field Strategy be revised to include artificial turf fields for all schools that have

not had a natural turf field installed or a contract awarded; and

That a plan be developed to provide artificial turf fields at all secondary schools.”

This motion resulted in the current situation:

School Field Type

Ancaster High School Artificial

Dundas Valley Secondary School Natural

Glendale Secondary School Natural

Bernie Custis Secondary School Artificial

Nora Frances Henderson Secondary School Artificial

Orchard Park Secondary School Artificial

Saltfleet Secondary School Natural

Sir Allan MacNab Secondary School Natural

Sir Winston Churchill Secondary School Artificial

Waterdown District High School Artificial

Westdale Secondary School Natural

2

The five schools currently listed as natural are on this list because they have either already been upgraded or a

contract was awarded to upgrade these fields. This report is intended to outline the plan for these five schools to

become artificial turf fields.

Staff Observations:

Staff estimates the average life of a natural turf field to be approximately 10-12 years. At this time, the Board

would be required to make a significant capital investment to maintain the asset. Staff feels that this would be the

appropriate time to change the five natural turf fields to artificial turf fields.

The capital investment would have to be included in the Board’s future capital plan. The cost will include the

artificial turf but will also include the addition of lights.

The timelines for the replacements would be as follows:

School Field Type Year

Completed Approx.

Replacement

Dundas Valley Secondary School Natural 2019 2029-31

Glendale Secondary School Natural 2019 2029-31

Saltfleet Secondary School Natural 2019 2029-31

Sir Allan MacNab Secondary School Natural 2015 2025-27

Westdale Secondary School Natural 2018 2028-30

Conclusion:

Staff recommends that each of the five fields remaining as natural turf continue until such time that the lifespan of

the sod has ended or approximately 10-12 years from the year it was completed.