Final eVolve PMS Training
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Transcript of Final eVolve PMS Training
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Performance Management SystemPerformance Management System
Roll out 2009Roll out 2009
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AgendaAgenda Vision / Mission of PHLVision / Mission of PHL
eVolveeVolve Performance Management System in PHLPerformance Management System in PHL
Performance EvaluationPerformance Evaluation
Calculate Final ScoresCalculate Final Scores
KRA Setting throughKRA Setting through eVolveeVolve KRASettingKRA Setting
Form SelectionForm Selection
Mid YearReviewMid YearReview
EE--Mail CommunicationMail Communication
FAQsFAQs
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OurVisionOurVision
To become the most admired pharmaceutical company in India withleadership in market share, research and profits by:
Building distinctive sales and marketing capabilities
Evolving from licensing to global launch of own patented products
Inculcating a high performanceculture
Being the partner of choice Always adhering to our values based onour obligations as trustees of customers, appraisees, shareholdersand society
We shall pursue world-class standards in our People, Products,
Processes, Partnerships and Performance Encouraging Innovationand Nurturing Intellectual Capital
WeseekWeseek quantum growthquantum growth to leadin thedomestic market andto leadin thedomestic market andenhance ourinternational presenceenhance ourinternational presence
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AgendaAgenda Vision / Mission of PHLVision / Mission of PHL
eVolveeVolve Performance Management System in PHLPerformance Management System in PHL
Performance EvaluationPerformance Evaluation
Calculate Final ScoresCalculate Final Scores
KRA Setting throughKRA Setting through eVolveeVolve Form SelectionForm Selection
KRASettingKRA Setting
Mid YearReviewMid YearReview
EE--Mail CommunicationMail Communication
F
AQsF
AQs
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Mid Year ReviewMid Year Review
(2009(2009--10)10)
Organizational goals aligned to your goalsHow much we have achieved and what is the focus for next
year, etcRewards, recognition, growth, development, etc
Performance EvaluationPerformance Evaluation
(2009(2009--10)10)
KRA SettingKRA Setting
(2009(2009--10)10)
Performance EvaluationPerformance Evaluation
(2008(2008--09)09)
Identify gaps or reasons for performance for both high and low
performance
KRA SettingKRA Setting
(2010(2010--11)11)
Performance Management Flow ChartPerformance Management Flow Chart
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ee--Performance Management SystemPerformance Management System
eVolveeVolve will beinstrumental in:will beinstrumental in:
Making our PMS moreefficient and transparent.Making our PMS moreefficient and transparent.
Effectively streamlining measurableachievements &Effectively streamlining measurableachievements &recognitionrecognition
Minimizinghumanintervention.Minimizinghumanintervention.
eVolveeVolve -- not just goal setting
Its about gaining deep KNOWLEDGEof our talent base so that ourACTION,enables us to take CAREof our performing assets.
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For who all?For who all?
Eligibility:
All employees who have joined on or before 30th September,
2008
Employees who have joined on or after1st October, 2008 willbe appraised from a performance and development
perspective & would be eligible for flat increment.
Employees who have joined on or after1st January, 2009 will
not be appraised and given any increments (however, their
regular performance review would take place for
confirmation, etc)
Employees who have resigned and are serving notice
period will not be eligible for any assessment and salary
increment
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AgendaAgenda Vision / Mission of PHLVision / Mission of PHL
eVolveeVolve Performance Management System in PHLPerformance Management System in PHL
Performance EvaluationPerformance Evaluation
Calculate Final ScoresCalculate Final Scores
KRA Setting throughKRA Setting through eVolveeVolve Form SelectionForm Selection
KRASettingKRA Setting
Mid YearReviewMid YearReview
EE--Mail CommunicationMail Communication
F
AQsF
AQs
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Performance EvaluationPerformance Evaluation
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PerformanceAppraisalPerformanceAppraisal
A structured formal interaction
between a appraisee and appraiser (manager),
during which
performance of the appraisee is reviewed and discussed,
with a view to identify
strengths and areas for improvement
(opportunities for overall development
of the appraisee and in turn organization)
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Why do Performanceevaluations?Why do Performanceevaluations?
Help achieve Organizational goals and mission
Clearly communicate expectations
Document performance issues & achievements.
Communicate feedback
Recognize accomplishments and reward performance
Development of action plan for performance improvement
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The Performance Evaluation Process
The Performance Evaluation Process
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PrePre--meetingactivities forappraisermeetingactivities forappraiser
Involve the appraisee
Agree on a time and place well in advance
Ask the appraisee to prepare their ideas and objectives in writing
Ask for a self-evaluation
Gather data
Job description
Past feedback & performance data
Training records
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Conducting theAppraisal Meeting by theappraiserConducting theAppraisal Meeting by theappraiser
1) Be prepared
o Determine discussion direction
o Anticipate objectives
o Gather supportive documentation
2) Communicate Effectively
o Avoid communication roadblocks Vague, demeaning or
derogatory language, poor listening skills, strong emotions,
one-way conversation
o Be clear and concise, be honest, not harsh, be an active
listener
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3) Set the right toneo Establishasupportiveenvironment
o Private location Maintain confidentiality
o Quiet and undisturbed Eliminate distractions
o Level playing field Avoid playing superior
oT
iming C
hoose a quiet time, do not take phone calls
o Demonstrate Respect
o Timeliness Conduct reviews by due date
o Appointments Dont act like the appraisees time is less valuable
o Advance notice Allow the appraisee to be prepared
o Icebreaker Start on a friendly and relaxed note
o Haveanenabling mindset
o Tone Professional and supportive
o Focus Future goals and objectives
o Open-minded Seek explanations
o Emotions Calm and centered
Conducting theAppraisal MeetingConducting theAppraisal Meeting (contd.)
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Common MistakesinAppraisalCommon MistakesinAppraisal
a) Manager is ill-prepared with facts & figures.
b) Appraisee is not given adequate notice
c) Discussion is rushed or interrupted
d) Appraisee is not given the opportunity to share views
e) Managers tone is punitive or condescending
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Appraisees ResponsibilitiesAppraisees Responsibilities
Conduct a thorough self evaluation
Provide input to supervisor in the development of individual goalsthat contribute to departmental goals and the Organizational
Mission
Discuss concerns and/or questions about any part of the job orperformance review with supervisor
Identify and participate in training and development discussions
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Calculate Final ScoresCalculate Final Scores
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AgendaAgenda
Vision / Mission of PHLVision / Mission of PHL
eVolveeVolve Performance Management System in PHLPerformance Management System in PHL
Performance EvaluationPerformance Evaluation
Calculate Final ScoresCalculate Final Scores
KRA Setting throughKRA Setting through eVolveeVolve Form SelectionForm Selection
KRASettingKRA Setting
Mid YearReviewMid YearReview
EE--Mail CommunicationMail Communication
FAQsFAQs
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Part APart APerformance Evaluation for the YrPerformance Evaluation for the Yr
Kindly evaluate on the basis of thescalegiven belowKindly evaluate on the basis of thescalegiven below--
101% & above 86101% & above 86--100% 71100% 71--85% Below 70%85% Below 70%
( 4 ) ( 3 ) ( 2 ) ( 1 )( 4 ) ( 3 ) ( 2 ) ( 1 )
So your KRA Scoreis 2. 5So your KRA Scoreis 2. 5
With 90% Weightage FINAL KRA = 90%*2.5 = 2.25
Sr.No.KRA'sObjectives
ResultAchieved eightage
SelfEvaluation
SueriorEvaluation
Acheivement
Scores
(Wt*SueriorEvaluation/100)
50% 3 3 1.
30% 3 2 0.6
20% 3 2 0.4
100% 2.
(To be filled by appraiser & appraisee)
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Part CPart C Critical AttributesCritical Attributes
(To be filled by appraisee & appraiser)
Attributes Self Rating Supervisor Rating
1.Communication Skills 3 3
2.Initiative 3
3. Team Work & Interpersonal
Relationships
2 3
4. CustomerResponsiveness 4 2
5. Result Oriented 3 3
6. Planning & Organising 4 3
Total 17
Therefore youraveragescoreis 17/6 = 2.83Therefore youraveragescoreis 17/6 = 2.83
Thusat 10% weightage Final Critical Attribute Score=2.83*10%=0.28Thusat 10% weightage Final Critical Attribute Score=2.83*10%=0.28
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How do you calculate the final scoreHow do you calculate the final score
Therefore the final Score will be
KRA 90% = 2.25
+Critical Attribute 10% = 0.28
---------
2.53
---------
Please maintain 2 decimal points in KRA & Critical Attributes ScoringPlease maintain 2 decimal points in KRA & Critical Attributes Scoring
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AgendaAgenda
Vision / Mission of PHLVision / Mission of PHL
eVolveeVolve Performance Management System in PHLPerformance Management System in PHL
Performance EvaluationPerformance Evaluation
Calculate Final ScoresCalculate Final Scores
KRA Setting throughKRA Setting througheVolveeVolve KRASettingKRA Setting
Form SelectionForm Selection
Mid YearReviewMid YearReview
EE--Mail CommunicationMail Communication
FAQsFAQs
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KRA SettingKRA Setting
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Why set KRA?Why set KRA?
KRA are set to:
To help attain organizational goals
Get Results
Improve Performance
Develop Skills, Ability and Knowledge
Provide a Challenge and Sense ofAchievement
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KRA AlignmentKRA Alignment
PHL Strategy
PHL Goals
Business Goals
Functional Goals
Individual KRA
Objectives/Goals Performance
Measures
Action Plan
Mission/Vision
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KRAKRA--SettingSettingIntegration of ob ectives & Two-way process ofagreeing ob ectives
.Organizational
Departmental
Team
Individual
Improve levels of customer Service
Specify aspects of customer service for which function is
responsible and overall improvement targets
Specify team targets within the functional areas of customer
service and the improvement targets for the function
Specify individual targets for contributing to the achievement of
team targets
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SMARTOb ectivesSMARTOb ectives
S - Specific
M - MeasurableA - Achievable & Agreed
R - Realistic & Relevant
T - Time bound
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SMART KRA SettingSMART KRA Setting
S SpecificEasy to understand
Specific desired future results
Defines the goal by answering: who, what, when, why, how
M MeasurableDescribes how each goal will be measured.
Decide measures of Success
Answers the following questions:
- How will I know/show the results has been achieved?
A- Achievable&
Agreed
With all the other commitments within the department, is this goal achievable?
Is this goal within the departments control and influence?
Most important, the goal has to be decided by mutual consensus and
agreement.
R- Realistic
&
Relevant
Is the goal in alignment with the mission, vision& guiding principles of the PHL
Does the goal relate to broader objectives that your department wishes to
achieve?
Is the time frame reasonable?
T - Time boundWhat is the specific time frame to achieve the goal/ (beginning & end date)
Establish a time frame for short & long term goals, taking into account other
factors such as delivary by others & coordination
Include interim steps & a plan to monitor progress.
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Go to:Go to: www.myphl.inwww.myphl.in
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Log on to the appraisee website : www.myphl.inwww.myphl.in
Select eVolveeVolve from the H.R.H.R. Section
The eVolveeVolve homepage will open.
First time users will log on to the site:
User id: < Employee Code > e.g.. 706620
Common password: < welcome >
The system will ask you to change your password. This will be yourpersonal password. Change and Remember your password for allfurther processes which will happen through eVolveeVolve .
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Loginto theeLoginto thee--PMS systemPMS system
For First Time Users:
User id:
Password: welcome
For Existing Users:
User id:
Password: < New Password>
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Change PasswordChange Password (Only for first time user)(Only for first time user)
Please Note:Please Note: This screen will appear for only those users
who have logged in the system for the first time.
Old Password
i.e. welcomeNew Password
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AgendaAgenda
Vision / Mission of PHLVision / Mission of PHL
eVolveeVolve Performance Management System in PHLPerformance Management System in PHL
Performance EvaluationPerformance Evaluation
Calculate Final ScoresCalculate Final Scores
KRA Setting throughKRA Setting througheVolveeVolve KRASettingKRA Setting
Form SelectionForm Selection
Mid YearReviewMid YearReview
EE--Mail CommunicationMail Communication
FAQsFAQs
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Form SelectionForm Selection
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After registering and logging on the system, the opening page ofeVolveeVolve will
be displayed.
Click on My Inbox, placed on the top right corner of the page and selectForm Selection.
It will happen in 2 Steps:
Step (a): Selecting the appraiser/reviewer, appraisal form and the period of
appraisal applicable to you.
Step (b): Do the Goal Setting.
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Form SelectionForm Selection
Register your Appraisal Details
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Select the appraiser/reviewer, appraisal form and the period of appraisal
applicable to you.
Do the Goal Setting.
Select the Business and the Appraisal form applicable to you from the drop-down box.
e.g. Pharma Solutions / Corporate / Band I / Band II /Secretarial Support
Select the name of your appraiser, reviewer and HR manager, from the
search window. Please confirm the names before you select them.
Select the VALIDAppraisal period.
e.g. From: 01.04.2009 To 31.03.2010
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Select yourappraisal formSelect yourappraisal form
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Select validappraisal periodSelect validappraisal period
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Form SelectioncompleteForm Selectioncomplete
Please Note:Please Note: Form Selection screen will get non editable once the form selection
is complete. Please reconfirm all the information before you save them.
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Select the appraiser/reviewer, appraisal form and the period of appraisalapplicable to you.
Do the Goal Setting.
Click on MY IN
BOXand select
Goal Setting. Part
Aof
KRAform will appearon the screen.
Select Part A of the form
Set yourKRAs / Goals / Objectives for the appraisal period.
Save the form as Save as Draft when you are working on it, and notfinalized your goals. Unless you save the form as draft, all the data fed inthe form will be lost, once you log out ofeVolveeVolve.
To Submit the form, click on the Send to Appraiser.
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KRA SettingKRA Setting
Setting KRA & Target/Weightage
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Appraisal formsAppraisal forms
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PART E not to be filled by appraiseenot to be filled by appraisee
Only to be
filled by the
Appraiser
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KRA FormKRA Form
Recruitment Closing the vacancy in minimum ti Closed position in less than 90 days 30
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Fill your KRAsFill your KRAs
Please Note:Please Note: To add new KRAs, new rows can be added to the existing form.
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Saveasdraft OR Submit forApprovalSaveasdraft OR Submit forApproval
Please Note:Please Note: Form will not get submitted till all the required columns/rows are filled.
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Final KRAsubmissionFinal KRAsubmission
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AgendaAgenda
Vision / Mission of PHLVision / Mission of PHL
eVolveeVolve Performance Management System in PHLPerformance Management System in PHL
Performance EvaluationPerformance Evaluation
Calculate Final ScoresCalculate Final Scores
KRA Setting throughKRA Setting through eVolveeVolve KRASettingKRA Setting
Form SelectionForm Selection
Mid Year ReviewMid Year Review
EE--Mail CommunicationMail Communication
FAQsFAQs
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Mid YearReviewMid YearReview
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Click on My Inbox, placed on the top right corner of the page.
Select Mid Appraisal form.
If you want to save the form to return to rework on it, then save it as
Save as Draft.
Fill the Mid year appraisal form and Submit to appraisal forapproval.
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Mid YearAppraisalMid YearAppraisal
Open Mid Appraisal Form
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Fill & submit forapprovalFill & submit forapproval
ePMS
Avg. time to fill vacancy is 21 days.34
vacancies filled till date
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AgendaAgenda
Vision / Mission of PHLVision / Mission of PHL
eVolveeVolve Performance Management System in PHLPerformance Management System in PHL
Performance EvaluationPerformance Evaluation
Calculate Final ScoresCalculate Final Scores
KRA Setting throughKRA Setting through eVolveeVolve KRASettingKRA Setting
Form SelectionForm Selection
Mid YearReviewMid YearReview
EE--Mail CommunicationMail Communication
FAQsFAQs
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EE--Mail CommunicationMail Communication
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Mail communicatingapprovalMail communicatingapproval
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Mail communicating rejectionMail communicating rejection
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AgendaAgenda
Vision / Mission of PHLVision / Mission of PHL
eVolveeVolve Performance Management System in PHLPerformance Management System in PHL
Performance EvaluationPerformance Evaluation
Calculate Final ScoresCalculate Final Scores
KRA Setting throughKRA Setting through eVolveeVolve KRASettingKRA Setting
Form SelectionForm Selection
Mid YearReviewMid YearReview
EE--Mail CommunicationMail Communication
FAQsFAQs
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FAQsFAQs
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Select FAQ from My InboxSelect FAQ from My Inbox
Select FAQ
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Select theQuestionSelect theQuestion