New Northside Library

Opening Early 2015

FINAL BUDGET

Fiscal Year 2015

grow. learn. connect.

Serving Charlottesville, Albemarle County, Greene County, Louisa County, and Nelson County

201 E. Market Street | Charlottesville, VA 434.979.7151 | FAX 434.971.7035 | jmrl.org

Library Budget for Fiscal Year 2014 – 2015

The Library’s Mission: Jefferson-Madison Regional Library (JMRL) enhances the quality of life by

providing equal access to information. The Regional Library serves all ages, promotes reading, serves as a

life-long educational resource, and supports democracy by fostering the free exchange of ideas. [Adopted by

the Library Board, September 2009]

The big news at Jefferson-Madison Regional Library in FY2014 was the opening of the new Crozet/Western

Albemarle Library. The new library had a very successful opening and has exceeded all expectations regarding

public use. The big news for FY2015 is the planned opening of the new Northside Library. The new library,

owned by Albemarle County, will more than double the library space available at the current rented facility.

The library budget for FY2015 provides sufficient funding for operating the new, larger facility.

Highlights of FY2015 will include:

Opening the new Northside Library

Expanding open hours at the new Crozet Library (Wednesday evenings)

Expanding open hours at Louisa County Library (Sunday afternoons)

Implementing a 3-year phase-in of a new pay plan for library staff

JMRL enjoys strong public support. During the past fiscal year, over a million people visited JMRL facilities

and checked out over 1.6 million items. Good use was also made of the library’s online services, including

databases and downloadable books, 24 hours a day.

The library budget for FY2015 was developed by the Library Board of Trustees and library staff based on the

goals and objectives articulated in JMRL’s Five Year Plan. The budget was discussed at open public meetings

held September 2013 through June 2014. The Library Board adopted the final budget on June 23, 2014.

Questions or comments about the library’s budget or the Five Year Plan may be directed to John Halliday,

Library Director, 201 East Market Street, Charlottesville, VA 22902, or halliday@jmrl.org.

Library Board of Trustees

Brian LaFontaine, President (Albemarle) Peter McIntosh (Charlottesville)

Mary Coy, Vice President (Nelson) Carla Mullen (Charlottesville)

Gary Grant (Albemarle) Faye Rosenthal (Louisa)

Jane B. Kulow (Albemarle) Tamyra Turner (Charlottesville)

Stephen Walls Mathis (Greene)

LOCAL J U RISDICTIONS ONLYPROJECTED COST ALLOCATION.FISCAL YEAR 2015

57.22%Albemarle

20 590/,

C'ville9.34%Greene

7.54%Louisa

5.31o/o

Nelson

Total

AdministrationTechnical ServicesReference ServicesSub-Total

Central Library

Gordon Avenue

Northslde -*

Scottsvillen-^--1trlUZCl.

LouisaNelsonGreeneBookmobileMclntireMont-AWSpecial ProjectsGrand Toial

FY 14 Allocation

Dollar Changefrom FY13Percent Changefrom FY13

***

585,856 210,814 95,629 77,199 54,367 1,023,866

321,787 115,792 52,525 42,443 29,862 562,368

23,745 8,530 3,869 3,124 2,200 41,427

931,348 335.1 35 152,024 122,726 86,429 1,627,661

57.8604 42.14o/o

778,569 567,039 1,345,608

55.71o/o 44.29%lto,t cz 184,270 4A7,022

83.58o/o 16.420/o

1,128,892 221,78O 1,350,672

153,279 153,279OYZ,+ IY ao.) 140

220,327 220,327174,219 174,219

178,487 178,48781,695 22,194 103.88941,525 41,525 83,05090,411 90.411 180,821

3,824,889 1,458,354 330,5'11 343,053 260,648 6,217,454

3,448,931 1,362,913 320,884 333,639 260,648 5,727,A15

375,958 95.441 9,627 I 9.4141 (0 490,439

10.90o/o 7.00o/o 3.00%l 2.82%l 0.00% 8.56%

Albemarle costs includes $442.703 for Northside rent

LOCAL FUNDS

SALARIES & BENEFITSSalariesSocial SecurityRetirementLife lnsuranceHealth insuranceWorkers Comp

Sub-Total

OPERATING EXPENSESOffice SuppliesPostageBooksCleaning SuppliesMaintenance SupPliesProfessional ServicesDues & SubscriptionsTelephonesUtilitiesPrinting/DuplicatingService ContractsConference TravelLocal TravelLocal MealsAdvertisinglnsuranceRentEquipment RentalRepairs & MaintenanceEducaiion & TrainingVehicle MaintenanceVehicle FuelData Processing ChargesFreightHVAC ChargesOther Contract ServicesLibrary SuppliesStaff AppreciationPromotionsSoftwarelnt Contract ServicesData Lines

Sub-Total

FY2015

3,345,911254,967595,736

33,880632,082

15,0004,877,576

Siate Total

3,345,91'1254,967595,73633,880

632,08215,000

4.877,576

45,0007,800

1 ,3101,200

102,5002,77A

34,24095,1 0011,50086,600

4 6nn!,.JU'U

5,3752,0006,500

41,982567,916

2,50043,25435,00012,59923,30040,400

5019,40043,700

4,6002,000

16,00023,42060,766

'1,339,878

6,217,454

578,456

32,000

45,0007,800

578,4s61,3101,240

102,5002,770

34,24095,1 00'1 1,50086,600

1,5005,3752,0006,500

41,982567,916

2,50043,25035,000'12,599

23,3004A,400

5019,40043,70032,0004,6002,000

16,00023,02060,766

1,950,334

GRAND TOTAL

610,456

6,827,910

ADMINISTRATION

LOCAL FUNDS ONLY

SALARIES & BENEFITS

SalariesSocial SecurityRetirementLlfe lnsuranceHealth lnsuranceWorkers Comp

Sub-Total

OPERATING EXPENSES

Office SuppliesPostageProfessional ServicesDr"res & SubscriptionsTelephonePrinting/DuplicatingConference TravelLocal TravelLocal MealsAdvertisingInsuranceRentEquipment RentalRepairs/MaintenanceEducationffrainingVehicle MaintenanceVehicle Fuel

FreightStaff AppreciationPromotionslT Supportlni Contract ServicesData LinesOther Contract Services

Sub-Total

FY2015

388,33329,70899,598

3,93045,98115,000

582,550

45,0007,800

100,0001,7AA

6,30011,5001,5001,4002,0006,500

35,00021,400

2,5001,000

35,0008,200

19,70050

4,6002,000

4A,4003,000

60,76624,004

441,316

1,023,866GRAND TOTAL

TECHNICAL SERVICES

LOCAL FUNDS ONLY

SALARIES & BENEFITS

SalariesSocial SecurityRetirementLife lnsuranceHealth lnsurance

Sub-Total

OPERATING EXPENSES

Dues & SubscriPtionsService ContractsLocal TravelRepairs/MaintenanceProfessional ServicesSoftvrareTelephone

Sub-Total

GRAND TOTAL

FY2015

386,09429,53655,0853,900

67,243541,818

2AA

600.800

2,50016,000

45020,550

562,368

REFERENCE SERVICES

LOCAL FUNDS ONLY

SALARIES & BENEFITS

SalariesSocialSecurityRetirementLife lnsuranceHealth lnsurance

Sub-Total

OPERATING EXPENSES

Sub-Total

GRAND TOTAL

FY20'15

295,89922,63643,2073,010

49,518414,270

414,270

CENTRAL LIBR.ARY

LOCAL FUNDS ONLY

SALARIES & BENEFITS

SalariesSocial SecurityRetirementLife lnsuranceHealth lnsurance

Sub-Total

OPERATING EXPENSES

Cleaning SuppliesMaintenance SuppliesDues & SubscriptionsTelephoneUtilitiesSenrice CcntractsLocal TravelRepairs/MaintenanceHVAC ChargesOther Contract Serviceslnt Contract Services

Sub-Total

GRAND TOTAL

FY2015

521,09839,864

116,9675,300

99,036782,265

5001,000

2006,700

64,00050,000

20032,00010,40014,60010,900

190,500

972,765

GORDON AVENUE BRANCH

LOCAL FUNDS ONLY

$ALARIES & BENEFITS

SalariesSocial SecurityRetirementLife lnsuranceHealth lnsurance

Sub-Total

OPERATING EXPENSES

Cleaning SuPPliesMaintenance SuPPlies

Dues & SubscriPtionsTelephoneUtilitiesService ContractsLocal TravelRepairs & Maintenance

HVAC ChargesOther Contract Services

lnt Contract ServicesData Lines

Sub-Total

GRAND TOTAL

FY201 5

215,89916,51647,4702,243

47,184329,272

100100100

4,60025,00024,604

503,6009,0005,1 005,500

77,750

407,422

NORTHSIDE BRANGH

LOCAL FUNDS ONLY

SALARIES & BENEFITS

SalariesSocial SecuritY

RetirementLife lnsuranceHealth lnsurance

Sub-Total

OPERATING EXPENSES

Cleaning SuPPlies

Maintenance SuPPlies

Dues & SubscriPtionsTelephoneUtilitiesService ContractsLocal TravelRepairs & MaintenanceRent

Sub-Total

GRAND TOTAL

FY2015

536,73541,06077,408

5,497122,696783,396

660100200

4j0a6,1008,400

2001,000

546,516

567,276

1,350,672

CROZET BRANCH

LOCAL FUNDS ONLY

SALARIES & BENEFITS

SalariesSocial SecurityRetirementLife lnsuranceHealth lnsurance

Sub-Total

OPERATING EXPENSES

Cleaning SuppliesDues & SubscriptionsTelephoneUtilitiesService ContractsLocal TravellnsuranceRepairs & Maintenance

Sub-Total

GRAND TOTAL

FY2015

266,04920,35334,5612,640

60,301383,904

z,zao:

4504,865

500

8,515

392,419

SCOTTSVILLE BR,ANCH

LOCAL FUNDS ONLY

SALARIES & BENEFITS

SalariesSocial SecurityRetirementLife lnsuranceHealth lnsurance

Sub-Total

OPERATING EXPENSES

eleaning SuPPlies

Dues & SubscriPtionsTelephoneUtilitiesService ContractsLocal TravellnsuranceRepairs & Maintenance

Sub-Total

GRAND TOTAL

FY2015

100,7377,747

22,2631,A20

17,685149,412

1002,4_AA

500367500

3,867

153,279

MCINTIRE

LOCAL FUNDS ONLY

SALARIES & BENEFITS

SalariesSocial SecuritY

Retirement -

Life lnsuranceHealth lnsurance

Sub-Total

OPEMTING EXPENSES

Sub-Total

GRAND TOTAL

FY2015

55,1 894,222

16,005560

7,07483,050

83,050

MONTICELLO AVENUE

LOCAL FUNDS ONLY

SALARIES & BENEFITS

SalariesSocial SecurityRetirementLife InsuranceHealth lnsurance

Sub-Total

OPERATING EXPENSES

Dues

Other Contract ServicesSub-Total

GRAND TOTAL

FY201 5

126,1 089,647

20,7151,294

22,991180,751

70

70

180,821

GREENE COUNTY BRANCH

LOCAL FUNDS ONLY

SALARIES & BENEFITS

SalariesSocialSecurityRetirementLife lnsuranceHealth lnsurance

Sub-Total

OPERATING EXPENSES

Dues & SubscriPtionsTelephoneLocal TravelService ContractsRepairs & ItJlaintenance

' Sub-Total

GRAND TOTAL

FY2015

122,0649,338

15,0191,250

28,296175,967

iro800950

2,520

178,487

LOUISA COUNTY BRANCH

LOCAL FUNDS ONLY

SALARIES & BENEFITS

SalariesSocial SecurityRetirementLife lnsuranceHealth lnsurance

Sub-Total

OPERATING EXPENSES

Dues & SubscriPtionsTelephoneLocal TravelService ContractsRepairs/Maintenance

Sub-Total

GRAND TOTAL

FY2015

153,48'1

10,74517,677

1,46029,004

212,367

603,150

7502,0402,000

7,960

220,327

NELSON COUNTY BRANCH

LOCAL FUNDS ONLY

SALARIES & BENEFITS

SalariesSocial SecurityRetirementLife lnsuranceHealth lnsurance

Sub-Total

OPERATING EXPENSES

Cleaning SuppliesDues & SubscriptionsTelephoneUtilitiesService ContractsLocal TravelRepairs & Maintenance

Sub-Total

GRAND TOTAL

FY2015

1 19,9289,175

17,1481,230

22,733170,214

50

2,000

uoo?qq

800

4,005

174,219

BOOKMOBILE

LOCAL FUNDS ONLY

SALARIES & BENEFITS

SalariesSocial SecurityRetirementLife lnsuranceHealth lnsurance

Sub-Total

OPERATING EXPENSES

TelephoneUtilitieslnsuranceRepairs & MaintenanceVehicle Maintenance\"/ehicle FuelWireless ServiceDuesLocal Travellnt Contract Services

Sub-TotalGRAND TOTAL

FY2015

58,2974,460

12,613590

12,380BB,34O

1,300

1,750'100

4,3993,600

540140100

3,62015,549

103,889

PROJECTED OPERATING REVENUESFISCAL YEAR 2415

Albemarle County

Charlottesville

Greene County

Louisa County

Nelson County

Charlottesville/Albemarle Foundation

Big Read Grant

Sub-Total:

State

Budget Balance, 6130/13

General Fund

Grand Total:

$ 3,824,889

$ 1,458,354

$ ggo,st 1

$ 343,053

$ 2so,648

$ 4,ooo

$ 5,ooo

$ 6,226,455

$ 610,456

$ 112,604

6,949,515

EQUIPMENT FUND BUDGET

REVENUE

Anticipated Year-End Balance, June 30, 2014

Anticipated lncome

EXPEN$ES

Service Contracts

Data Lines

Debt Collection

Credit Card Fees

E-Rate Consultant

MONTICELLO AVENUE

Desktop PCs (9)

UPS batteriesDeepFreeze maintenanceHardware ContingencySoftware ContingencyVirtualmin LicenseOffice Pro PIus (10)Laptop (1 )

Headphones (20)

Sub-Total

Freight

Total:

FY 2014-2A15

s

$

250,000

288,000

$ 538,000

$ 50,000

$ 29,930

$ 12,500

$ 2,000

$ 6,400

$ 9,989$ 300$ 310$ 1,000

$ 1,000$ 130

$ 770$ 1,350$ 400

$ 15,249

$ 2,287

$ 17,536

TECHNICAL SERVICES

Hardware

UPS BatteriesJamex Coinbox (Greene)

Self Check MachineReceipt Printers (5)

Hardware DiscretionaryScanners for Self Check MachinesKindle Fire (Louisa)

lpad (Nelson)

Switches (6)

lpad (Northside YA)

Spare PartsNew Northside Hardware

Sub-Total

Freight

Total:

Software

Millenium MaintenanceDeepFreeze Licenses

DeepFreeze MaintenanceSymantic LicensesEnvisionware mainienanceSmartnet maintenancelprism MaintenanceOffice Licenses (New;25)

Hosting MaintenanceExtended Self Check Warranties (6)

Load Profile TrainingSoftware DiscretionaryHardware VPN ASA

ELF Siie Licenses (8)

Office Licenses (Renew;131 )

Authority Control

Ongoing Authority Control

Widows XP Upgracie (50)

New Northside SoftwareSub-Total

Freight

$ 5oo

$ 2,675

$ 3,250

$ 1,ooo

$ s,000$ 2,520

$ 1so

$ 400

$ 16,200

$ 400

$ 5,000

$ 106,145

$ 143,240

21,486

164,726

q Al 70?v errrvv

$ 1,680

$ 1,2s6$ 2,000

$ 5,850

$ 6,000

$ 3,500

$ 1,800

$ 1,200

$ 2,e25$ 2,100

$ 5,000

$ 2,500

$ 1,600

$ 9,450

$ 7,000

$ 1,500

$ 5,000

$ 25,372

$ 148,526

D.

Total: 313,252

NORTHSIDEF u rn iture/Eq u i prnent D i scret ionary

Sub-Total

Freight

Total:

NELSONCirc Desk Stools (2)

Rolling Table Storage CartReplacement Towers (2)

Sub-Total

Freight

Total:

YOUNG ADULTSurf Tables (2)

Surf Stools (6)Tiki Stools (4)

Sub-Total

Freight

Total:

u

o{,

$

$

5,UUU

5,000

750

5,750

600

150610

1,360

2A4

1,564

254700360

1,310

197

1,507

$s$

$

$

$

u$$

$

$

$

CENTRALWall Mounted AV|TV (Madison Rm)

Contingency from Renovations

Supply CabinetChair and a Half Chair Mpillow (2)

Circ Desk Stool (2)

Epson Color Printer

Sub-Total

Freight

Total:

GREENEChair and a HalfUpholstered ChairCaf6 Table, YACafS Chair, YA (2)

PA System

Caf6 Chair, Computer (4)

Sub-Total

Freight

Total:

ADMINISTRATIONPhone Upgrade

Total:

BOOKMOBILEFurniture/Equipment Discretionary

TOTAL EXPENSES

$ 5,000

$ s,0oo$ 230$ 4,700$ 380

$ 200

$ 1s,s10

$ 2,327

$ 17,837

$$D

s$$

$

$

$

1,000600175240500480

2,995

449

1,449

o

$

30,000

30,000

1,500

491,225

Projected Balance, June 30, 2015 46,775