Film Screening & Technology Guide

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STEP 1: OUTREACH - 2-3 weeks bef o r e FILM Scr eening & Technol ogy guide M ake sure that the films are downloaded or that you have contacted Brave New Films for a DVD at least two weeks prior to your event. M ake sure all of your guests will have a seat and are able to see the screen. Arrange to have a sign-in table. M ake use of press and social media. Part of your outreach will be forming a community prior to the event. The use of press and social media will be about building excitement, sharing specific information, and providing clear details of the event. Brave New Films can provide you with sample flyer templates you can use to advertise online and in physical spaces. DETERMINE YOUR TARGET AUDIENCE A film screening is a great opportunity to engage current members as well as to attract a broader audience to your organization or faith community. Think of ways you can invite both your list and members of the larger community. CREATE & EXECUTE OUTREACH PLAN STEP 2: FINAL PREP - 1WEEK BEFORE) ENCOURAGE YOUR GUESTS TO REGISTER AND CONFIRM W hen you register for your screening, Brave New Films will email you a link to your screening event, where guests can RSVP. Utilize the RSVP tool? this will help you increase your outreach. DETERMINE YOUR ACTIONS W hat actions are you going to encourage your guests to take after the films? Is there a current bill in your state legislature that folks should contact elected officials about? Is there a petition going around your community? Connect to local groups to ask what actions are the most helpful. Our accompanying film reflection guides also include lists of organizations and movements to support and actions to take. CHECK TECHNOLOGY
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    26-Dec-2021
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Film Screening & Technology Guide.pdfSTEP 1: OUTREACH - 2-3 weeks bef o r e FILM Scr eening & Techno l o gy guide
M ake sure that the f i lm s are downloaded or that you have contacted Brave New Fi lm s for a DVD at least two weeks pr ior to your event. M ake sure al l of your guests wi l l have a seat and are able to see the screen. Ar range to have a sign-in table.
M ake use of press and social m edia. Par t of your outreach wi l l be form ing a com m unity pr ior to the event. The use of press and social m edia wi l l be about bui lding exci tem ent, shar ing speci f ic in form ation, and providing clear detai ls of the event. Brave New Fi lm s can provide you with sam ple f lyer tem plates you can use to adver t ise on l ine and in physical spaces.
DETERMINE YOUR TARGET AUDIENCE A fi lm screening is a great oppor tun i ty to engage cur rent m em bers as wel l as to attr act a broader audience to your organizat ion or fai th com m unity. Think of ways you can invi te both your l ist and m em bers of the larger com m unity.
CREATE & EXECUTE OUTREACH PLAN
STEP 2: FINAL PREP - 1 WEEK BEFORE) ENCOURAGE YOUR GUESTS TO REGISTER AND CONFIRM
W hen you register for your screening, Brave New Fi lm s wi l l em ai l you a l ink to your screening event, where guests can RSVP. Ut i l ize the RSVP tool? th is wi l l help you increase your outreach.
DETERMINE YOUR ACTIONS W hat act ions are you going to encourage your guests to take after the f i lm s? Is there a cur rent bi l l in your state legislature that folks should contact elected off icials about? Is there a pet i t ion going around your com m unity? Connect to local groups to ask what act ions are the m ost helpfu l . Our accom panying f i lm reflect ion guides also include l ists of organizat ions and m ovem ents to suppor t and act ions to take.
CHECK TECHNOLOGY
Use the prepared discussion quest ions to get the conversat ion star ted. I f you have special guests or a panel , in tr oduce them and open up the f loor for quest ions.
Com e to a conclusion or f inal thoughts. Encourage the audience to stay after and discuss their ideas longer i f the room is avai lable. Rem ind the audience to com plete the required audience feedback survey ei ther on paper or share the on l ine l ink .
SCREEN THE FILMS Tak ing notes dur ing the f i lm s m ight be helpfu l , since they present detai led facts about the issue.
DISCUSSION
STEP 4: FOLLOW UP - 1-2 DAYS AFTER
The day after the screening, send a thank you em ai l to your guests. Ask people to take the audience feedback survey on l ine (i f they haven 't al r eady), fol low Brave New Fi lm s on Twit ter and Instagram , l ike us on Facebook , and encourage guests to share their exper ience with the f i lm on social m edia.
THANK YOUR ATTENDEES
Send us an em ai l to let us know how your screening went! M ake sure to com plete the host feedback survey, which includes m ore detai led quest ions. I f you col lected physical surveys please m ai l them to us. I f you or an audience m em ber took photographs of your screening, please em ai l them to us i f possible.
TELL US ABOUT YOUR SCREENING
STEP 3: SCREENING DAY WELCOME AND INTRODUCTIONS
As your guests ar r ive, welcom e them to the screening and get them to sign-in with nam e, em ai l , phone, and zip code so you can connect them to act ion i tem s and the audience survey.
PRESENT THE ISSUE
Once everyone is com for table, you can talk about the im por tance of the issue and why a f i lm screening is a power fu l tool for change. Give the audience a content warn ing i f the f i lm has gunshots, violence, or other potent ial ly tr igger ing m ater ial . In form the audience that there wi l l be a discussion im m ediately fol lowing the f i lm or i f you wi l l have special guests or a panel speak ing.
I f you are using a PC or a newer M ac, the com puter m ay have an H DM I por t , so you can use an H DM I to H DM I cable. I f you are using an older M ac, you m ay need to purchase an H DM I to Thunderbol t , or H DM I to M i n i Di sp l ayPor t adapter or cable. To f ind out m ore on how to use your TV as a display with your M ac, fol low th i s l i n k .
I f you have an Apple TV and a M ac, you can play the m ovie fr om your M ac wirelessly to the Apple TV via Airplay or by using your TV as a display. Fol low these direct ions beforehand to m ake sure i t wi l l be a good viewing exper ience.
I f you have a Google Chrom ecast, i t is sim i lar to an Apple TV in that i t r el ies on W ifi to play content wirelessly fr om your com puter to your TV. Fol low these steps to ensure you can play the m ovie fr om your M ac or PC via Google Chrom ecast. Note that when using th is m ethod you wi l l have to use the ?cast ent i r e screen? opt ion.
EXTRA TIP!Once yo u hav e t he f il m
sav ed, p l ay it t hr o ugh
t o check t he v ideo and so und q ual it y .
HDMI Cabl e
Appl e TV
Go o gl e Chr o mecast
I f you have any quest ions, please don 't hesi tate to contact your Brave New Fi lm s point person. Test ing your DVD and/or in ternet connect ion at the screening locat ion and previewing the f i lm are al l great steps to take to m ake sure your screening runs sm oothly!
Check yo ur co nf ir mat io n email f o r a do wnl o adabl e l ink t o t he f il m
Cl ick t he "do wnl o ad" but t o n l o cat ed bel o w t he f il m t it l e
STEP 4: SAVE THE VIDEO!
Sel ec t 720p o r 1080p f o r t he best sc r een r eso l ut io n. We r eco mmend 1080p f o r l ar ge f o r mat sc r eens
Sav e t he v ideo t o any f o l der o n yo ur co mput er . j ust make sur e yo u r emember wher e it is !
STEP 1: CHECK YOUR EMAIL!
STEP 2: DOWNLOAD!
Addit io nal Co nnec t iv it y Tips
I t 's im por tant that everyone is on the sam e page when discussing di ff icul t topics. I f you have a sm al ler group, brainstorm som e ground ru les together that everyone agrees on so the space feels as safe as possible for everyone. Som e exam ples include:
KEEP TRACK OF TIME Offer per iodic t im e checks when needed. Prevent r am bl ings and tangents by helping to keep the group conversat ion on topic and relevant.
REMEMBER THE FACILITATOR'S ROLE Your r ole is to faci l i tate the conversat ion - not to dom inate the space. M ake sure you work as a guide to m ove the conversat ion forward and to set the tone for a r espectfu l , inclusive, and tr ansform ative space.
- Pract ice act ive l isten ing. - Do not in ter rupt others (one person speaks at a t im e). - Use "I" statem ents (speak fr om your own exper ience). - Be present. Turn off m obi le phones and other distr act ions. - Par t icipate i f you haven 't al r eady & give others space to share i f you've spoken a few
t im es. - Acknowledge the di fference between in tent and im pact. The in tent and the im pact of
our words and/or act ions are two separate th ings, and everyone should take responsibi l i ty for their im pact on others, r egardless of good in tent ions.
I t 's also great pract ice to have everyone in tr oduce them selves and share their prefer red pronouns before sett ing expectat ions. You can also provide nam e tags and instruct people to wr i te their prefer red pronouns below their nam es.
FACILITATION Tips SET shar ed agr eement s and EXPECTATIONS
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