FILE MANAGEMENT. Rule 1 Set up folders PROGRAMME Word? Excel? Powerpoint? Access? Music Pix Scans...
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Transcript of FILE MANAGEMENT. Rule 1 Set up folders PROGRAMME Word? Excel? Powerpoint? Access? Music Pix Scans...
FILE MANAGEMENTFILE MANAGEMENT
Rule 1
• Set up folders
PROGRAMME• Word?• Excel?• Powerpoint?• Access? • Music• Pix• Scans• Videos• Webs
SUBJECT
• Family
• Business
• Work
• Banking
• Club
• Pix also can be grouped into folders
DATEDATE
Name each file in the Name each file in the same date format, but this same date format, but this can be dangerouscan be dangerous
RULE 2RULE 2
SAVE as you goSAVE as you goAutosave enabled (Autosave enabled (tools/options/save)tools/options/save)
Subjective FilingSubjective Filing
Program FilingProgram Filing
Program FilingProgram Filing
SUBJECTIVE FILINGSUBJECTIVE FILING
keyword relating to the file’s purpose keyword relating to the file’s purpose
PROGRAM FILINGPROGRAM FILING
group your files into folders named after thegroup your files into folders named after the
software program in which you created thesoftware program in which you created the
file: eg Word, Excel or your Photo Downloadfile: eg Word, Excel or your Photo Download
ProgramProgram
DATE FILINGDATE FILING
Name each file by the date – Name each file by the date –
this can be dangerous this can be dangerous
maintain the same format all the time, maintain the same format all the time,
confusing if you create numerous files onconfusing if you create numerous files on
the one day.the one day.
DO AS I SAY,DO AS I SAY, NOT AS I DO!!NOT AS I DO!!