Fifteenth Annual Directors of Graduate Program and ... · 1. Department works with College Dean or...
Transcript of Fifteenth Annual Directors of Graduate Program and ... · 1. Department works with College Dean or...
Fifteenth Annual Directors of Graduate Program and
Graduate Service Coordinator Workshop
July 31, 2014 McKimmon Center
Introduction and Opening Remarks
Dean Maureen Grasso
Affordable Care Act
Joe Williams Director of Benefits and Programs
NC State University
Unraveling the Mystery of the Affordable Care Act
• http://prezi.com/aunlo6thx_4i/unraveling-aca/?utm_campaign=share&utm_medium=copy
Graduate Appointments & Fellowships Update
Siarra Dickey [email protected] (515-1991)
Meghan Wilson
[email protected] (515-4517)
Affordable Care Act Hourly (FTE) Restrictions
• Effective August 20th, the University is restricting all graduate students who are employed with the University to an aggregate total of 29 hours per week
• What if they work +29 hours/week? – Any student working +29 hours/week for +3 months will be
eligible to opt for the State Employee Health Plan (SHP) instead of the Graduate Student Support Plan (GSSP)
• SHP is $448.11/month vs. GSSP is $161.47/month • GSSP = better plan, higher on metallic scale
– THE DEPARTMENT WILL BE RESPONSIBLE FOR COVERING THE RESULTING COSTS IF THEY ELECT SHP INSTEAD OF GSSP!!
• Refer to 3-D Memo, June 24th, 2014
Affordable Care Act Hourly (FTE) Restrictions
• New University Exceptions Policy 1. Department works with College Dean or
Associate Vice Chancellor to request exception before appointment begins
2. If Dean/AVC grants exception, Dean/AVC’s office prepares memo granting exception • Must include agreement to cover resulting healthcare
costs ($448.11/month) should student select State Health Plan employee coverage
3. Memo sent to Graduate School for filing 4. Memo sent to HR Benefits for filing
New Maximum Hourly Rate • Previously: $31.25/hour
– Equivalent of $32,500 annualized for 20 hour/week appointment (0.50 FTE)
• Effective July 1st: $34/hour – Equivalent of $35,360 annualized for 20
hour/week appointment (0.50 FTE)
New Terms & Conditions (T&C)
• Begin using immediately – Anything signed August 16th or thereafter must be
on new T&C or will be sent back to department
• Added office location information – Assists internationals in obtaining SSN
• Replacement of COBRA information with Health Insurance Marketplace information – Page 2, #7a
Graduate Appointment Dates Fall: August 16th – December 31st Spring: January 1st – May 15th Summer: May 16th – August 15th
• Graduate Teaching Assistants (A138) must follow these dates unless early termination or instructed otherwise by OIS
• Suggested for all other grad appointments
Graduate Appointment Dates • What if my grant will not be awarded until after
the appointment should begin? – Example: student begins work 8/16, grant expected 10/1 – Request pre-award – Support on other funds, then process a journal voucher
• Why is it important to have the appointment entered into the HR system on time? – Students must be paid in a timely manner for the work
they are performing – GSSP implications – UNC-GA late hire metrics
NextGen Graduate Appointments Update
• Currently in development • Focus Group Meeting – October 2014
– Review product & suggest changes development • Go Live – June 2015 • Pilot Groups – Early Spring 2015
Graduate Student Support Plan
Caroline Ortiz-Deaton
Purpose
• GSSP is a highly competitive support package used to attract top graduate students to NC State University.
GSSP Benefits
Health insurance
Fall and Spring semester tuition
• For a predetermined number of semesters. • Applies only to tuition, not student fees. • Summer semester tuition is not covered by the
GSSP.
GSSP Qualifying Factors
Active, qualifying graduate assistantship or fellowship
Enrolled full-time, at all times Within allowed semesters (tuition benefits)
Graduate Support SIS -> Records and Enrollment -> Student Term Info -> Graduate Support
GSSP Qualifying Factors
Active, qualifying graduate assistantship
– TA – RA – RA/TA – Primary
Fellowship – Extension
assistantship
• Appointment must start on or before census day.
• Stipend of, at least,
$8,000 annualized.
• Appointment must be finalized in the system to be recognized in eligibility requirements.
GSSP Qualifying Factors
Enrolled full-time, at all times – Students enrolled in DE sub-plans are not eligible for
GSSP coverage.
– DE credit hours do count toward minimum registration requirement.
– Audit credit hours do not count toward minimum semester credit-hour requirement.
– Summer registration is not required.
GSSP Qualifying Factors
Within allowed semesters (tuition benefits) – Master’s = 4 semesters – DR with previous related master’s = 8 semesters – DR without previous master’s = 10 semesters
GSSP eligibility “clock” for tuition benefits begins with
the first semester of enrollment in Graduate School. • Includes time spent in master’s plan for those who go
from a master’s degree to a doctoral degree.
• At-A-Glance GSSP Chart
GSSP Health Insurance Insurance Policy Year 8/16/2014 – 8/15/2015
Student Blue (BCBS of NC) – For plan benefit questions, please visit the Student Blue website or
contact Student Blue at 1-800-579-8022 or [email protected].
Rate • $161.47 per month ($1,937.64 annually)
Coverage Intervals • Policy coverage begins the 16th of the month and
ends on the 15th of the month. – Example: 8/16/2014 – 5/15/2015
Graduate appointments, reappointments, and terminations should be finalized in the system by the first working day of the month.
– GSSP lists process around the 5th of each month. – Late appointments and reappointments can cause a
graduate student to appear ineligible. • This will directly affect the students GSSP benefits.
GSSP Health Insurance Insurance Policy Year 8/16/2014 – 8/15/2015
– COBRA will no longer be offered after 8/15/2014. COBRA extension of coverage is only applicable with employer-based plans.
• For students to extend coverage, they will need to shop in the Health Insurance Marketplace (www.healthcare.gov).
– The in-network deductible will increase to $275 for an individual in
order to achieve compliance with the “Gold Plan” within the Metallic plan levels of benefits.
• Healthcare reform regulations require that student plans offer benefits that are compliant with the metallic plan levels (e.g. gold, silver, bronze).
– Benefit enhancements include the addition of pediatric vision and
dental benefits, as well as, including out-of-pocket prescription drug costs in the out-of-pocket maximum.
GSSP Health Insurance Insurance Policy Year 8/16/2014 – 8/15/2015
Waiving the University Mandatory Health Insurance Plan
Deadline: September 10, 2014
• BCBS will administratively waive qualifying GSSP students out of the University Mandatory Health Insurance Plan until 9/10/2014.
• Students can also waive themselves out of the university mandatory plan.
– http://healthcenter.ncsu.edu/
• Any student enrolled in the University Mandatory Plan cannot be simultaneously enrolled in GSSP Student Blue plan.
• University Mandatory Plan Rate: $802.00 each semester
Tuition Remission Reminders • Out-of-state graduate students beyond their first
two semesters that have not established in-state residency or obtained a “Good Faith Effort,” will not be eligible for GSSP tuition remission benefits.
GO.NCSU.EDU/GSSP
• GSSP Handbook
• GSSP Funding – Funding Charts
• Student Blue
Records Updates
Lian Lynch
Important Dates August 19th • New graduate student orientation • No registration required ETD review deadline August 20th • First day of classes
August 26th • Last day to add a course without permission of instructor
September 3rd • Census day • Residency reclassification deadline • Fall GSSP Exception deadline • Last day to enroll
Curriculum Changes
• MR to MS within the same program • MS to MR within the same program • Add/Remove/Change a subplan
Academic Load: Full-Time/Part-Time
1. Graduate students enrolled in degree plans requiring a thesis or dissertation
2. Graduate students enrolled in degree plans not requiring a thesis or dissertation
Academic Load: Full-Time/Part-Time
1. Graduate students enrolled in degree plans requiring a thesis or dissertation
2. Graduate students enrolled in degree plans not requiring a thesis or dissertation
• Full-Time :
– 9 hours per semester – until the semester in which a course load of
at least 3 credit hours will reach an accumulated total equal to the minimum number of hours required by their program.
• Half-Time: – 4.5 hours
Plans Requiring a Thesis or Dissertation
Academic Load: Full-Time/Part-Time
1. Graduate students enrolled in degree plans requiring a thesis or dissertation
2. Graduate students enrolled in degree plans not requiring a thesis or dissertation
• Full Time :
– 9 hours per semester
• Half Time:
– 4.5 hours
Plans not Requiring a Thesis or Dissertation
Reminders
• Exam requests require an approved GPoW
• DGP/GSC changes – http://www.ncsu.edu/grad/faculty-and-staff/access-instructions.html
• Training – http://www.ncsu.edu/grad/about-grad/training.html
Questions?
Refreshment Break
University Graduate Student Association
(UGSA)
Who We Are, What We Do, And What We Provide
David Fiala– President
Chirag Gajjar – VP of Internal Affairs Milena Bobea – VP of Academic Affairs
What is the UGSA? • Governing body and voice of all graduate students
• Comprised of student representatives from departments across the university
• Goals – Improve the lives of graduate students – Disseminate important information – Provide a forum for discussion – Represent graduate student interests
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What We Do: Services
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• PawPrints • Monthly newsletter containing important information for graduate students:
• General campus news • Upcoming events • UGSA updates • Awardees
announcements
What We Do: Services
• Community Services • Food Drive • Clothing Drive • Service Raleigh • Habitat for Humanity
• Teaching Awards • Outstanding TA recognition
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What We Do: Services
• Social Activities Bowling Trivia Sports events
• Leadership Conference Skills and practices for successful leaders
• National Graduate Lobbying
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What We Provide: Funding
• Chapter Rebates Given to department GSAs for activities
• Block Grants Given for one-time events when collaborating with another department
• Award for Conferences Prestigious and competitive travel award intended to aid conference participation
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Departments Currently Represented • Agriculture & Life Sciences
• Agricultural & Extension Education, Animal Science, Crop Science, Entomology, Genetics, Horticultural Science, Physiology, Plant Biology, Plant Pathology, Poultry Science, Soil Science, Toxicology, Zoology
• Design • Education
• Adult Education, Training, and Development, Higher Education Administration
• Engineering • Biological & Agricultural, Biomedical, Chemical & Biomolecular, Computer Science, Electrical & Computer, Mechanical & Aerospace
• Humanities & Social Sciences • English, History, International Studies, Psychology, Public Administration, Social Work, Sociology & Anthropology
• Poole College of Management • Master of Business Administration, Master of Accounting, Economics
• Natural Resources • Sciences
• Chemistry, Marine, Earth & Atmospheric Sciences, Mathematics, Physics, Statistics & Biomathematics
•Textiles • Textiles
•Veterinary Medicine • Veterinary medicine
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Why should your department join UGSA?
• Yearly funds for student activities • Community service and outreach opportunities • Leadership development
• Networking across the campus
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How to join UGSA? • Department Graduate Student Association (GSA) • Constitution • Letter of Credentials • Appoint Representative • FAS Account
We can help! VP of Internal Affairs – Chirag Gajjar:
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UGSA Travel Award for Conferences Previous Travel and Thesis Fund New Award for Conferences
First-come, first-served basis Application deadlines: September 15, 2014* February 15, 2015**
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* For conference dates between Feb 15, 2014 – Sept 15, 2014 ** For conference dates between Sept 15, 2014 – Feb 15, 2015
UGSA Travel Award for Conferences Previous Travel and Thesis Fund New Award for Conferences
First-come, first-served basis Application deadlines: September 15, 2014 February 15, 2015
$250.00 limit per person $1,500.00 limit per person
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UGSA Travel Award for Conferences Previous Travel and Thesis Fund New Award for Conferences
First-come, first-served basis Application deadlines: September 15, 2014 February 15, 2015
$250.00 limit per person $1,500.00 limit per person
Solely for conference registration Aids all conference expenses (airfare, per diem, conference registration, lodging)
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UGSA Travel Award for Conferences Previous Travel and Thesis Fund New Award for Conferences
First-come, first-served basis Application deadlines: September 15, 2014 February 15, 2015
$250.00 limit per person $1,500.00 limit per person
Solely for conference registration Aids all conference expenses (airfare, per diem, conference registration, lodging)
Submit evidence of costs (receipts) Rigorous application with expected expenses listed
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UGSA Travel Award for Conferences Previous Travel and Thesis Fund New Award for Conferences
First-come, first-served basis Application deadlines: September 15, 2014 February 15, 2015
$250.00 limit per person $1,500.00 limit per person
Solely for conference registration Aids all conference expenses (airfare, per diem, conference registration, lodging)
Submit evidence of costs (receipts) Rigorous application (expenses listed)
Funding for thesis printing No funding for thesis printing
•Merit-based award for top graduate NCSU students •High impact and exposure for student/department research
- National conference favored over local conference - Oral presentation favored over poster
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DGP Involvement
• Sign application
• Number of applicants is unlimited
• DGPs can assist the selection process by determining most qualified individuals from their department
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Thank you! • David Fiala, President, [email protected] • Chirag Gajjar, VP of Internal Affairs, [email protected] • Milena Bobea, VP of Academic Affairs, [email protected] • For general information: [email protected] • Check out our website! http://ugsa.ncsu.edu/
Questions?
Residency for Tuition Purposes
Belen Gebremichael
Overview • UNC GA Project: Centralizing Residency determination
• Requirements
• Special Exceptions
• Good Faith Effort
• Application Deadlines
Centralized Residency Determination
• Purpose – Reduce inconsistent decisions – Reduce duplicate residency verifications
• When
– Undergraduate Admissions – Spring 2016 applicants – Graduate Admissions - Undecided
Requirements
• Length of time in North Carolina • Legal and financial ability to establish a
domicile • Intent to stay in North Carolina
(Residentiary Acts)
Special Exceptions
• Full-Time UNC System Employees • Active Duty Military Members • Marriage Benefit • Non-US Citizens
Good Faith Effort • What is the process to obtain a good
faith effort? • What constitutes a good faith effort?
Deadlines
Questions?
[email protected] go.ncsu.edu/ncres
OFFICE OF INTERNATIONAL SERVICES
Office of International Services (OIS) http://internationalservices.ncsu.edu 320 Daniels Hall Tel: 919-515-2961 E-mail: [email protected]
INTRODUCTION Joined NC State December 2012 Masters in Higher Education and Student Affairs
Indiana University – Bloomington Juris Doctor
University of North Carolina at Chapel Hill Over 10 years of professional experience in
International Student and Scholar Services at three Doctoral institutions
Four years of private practice in high volume immigration firm representing private industry and universities
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Director Elizabeth James
Associate Director Thomas Greene
Assistant Director (Advising)
Kelia Hubbard
International Student/Scholar
Advisor-Data Analyst Noah Kriger
International Student/Scholar
Advisor-Communications
Hillary Stoker
Senior Advisor Jessica Hall
Undergraduate Student Advisor Stacy Telligman
Assistant Director (Programming)
Lauren Ball
Programming Coordinator
Alexis McCloskey
International Services Coordinator
VACANT
SEVIS Manager Michael Shurer
OIS LIAISONS Name E-mail Primarily advises students, scholars, faculty & staff in: Elizabeth James
PROVOST COT CVM NUCL. ENG.
Thomas Greene [email protected] GRADUATE – COD UNDERGRAD – COS, FYC, CNR, CALS, PCOM, CED
Kelia Hubbard
BTEC CHEM & BIO ENG. MSE MAE COS
Jessica Hall
OR IMSE ECE CHASS
Stacy Telligman
IEP SA UNDERGRAD – COE UNDERGRAD – CHASS
Hillary Stoker
CALS CED PCOM CNR AG & BIO. ENG.
Noah Kriger
COMP. SCI CIVIL, CONSTRUCTION, & ENVIRONMENTAL ENG.
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UPDATES
OIS has launched the new website http://internationalservices.ncsu.edu/
Updated content, new format Old site will direct once the new site goes live
New Forms – student & scholars forms (by the end of summer)
Updated with new requirements, updates, etc. Departments will want to use new forms when
then go into effect
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FULL-TIME & PART-TIME EMPLOYMENT
Students can work on-campus no more than 20 hours a week during academic semesters (FA & SP).
Full-time on-campus employment is permitted during published breaks or holidays (summer, spring break, etc.) where the student will enroll the following semester
This summer, students continuing fall enrollment must conclude full-time employment Aug. 19
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ON-CAMPUS EMPLOYMENT AND PROGRAM COMPLETION Dates – students cannot work on-campus past the last
official day of the semester, e.g. until 12/18/2014, but can receive payment after that date for work performed prior to that date
Defense dates – if a student decides to use their defense date as their official completion of the program of study then they must cease work on this date. If they choose the last day of the semester as their completion date, they must stop work on the last day of the semester, even if they defend after the last day of the semester but before the start of the next semester.
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NEW F-1 AND J-1 STUDENTS FALL 2014 To begin on-campus employment students must: Enter the US, Check in with his/her department, Schedule and attend Check-in with OIS (necessary for E-
Verify and SSn purposes.) Please note that students do not need to wait to
check-in with OIS prior to registering for classes or obtaining a campus ID card
The OIS check-in provides OIS with necessary information to activate the students F-1 or J-1 record which is needed for SSn, DMV, E-verify purposes
Check-in appointments available to students by logging into OIS online at: http://internationalservices.ncsu.edu/
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FALL 2014 REMINDERS
International Student Orientation: Wed., August 13th & Thur., August 14th from 8 to 5 pm (Talley & Carmichael)
Students with on-campus employment need to meet with Michelle Anderson - [email protected]
Social Security Administration will visit campus in August SSA requires an offer letter confirming employment. The Social
Security Administration requires that the offer letter Have an original hand signed ink signature by the
hiring official Be on departmental letterhead and include: Job title Employment start Date Work location Salary
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NEW STUDENTS ARRIVING LATE
F-1 and J-1 students should have arrived on-campus
and check in with OIS before the census date, September 3, 2014
Students planning to arrive after the census date should defer to the next semester
Web page to refer your students to about arriving after the semester starts: http://internationalservices.ncsu.edu/late-arrival
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TRANSFER-IN STUDENTS An F-1 or J-1 transfer-in student may begin
employment on-campus after they have received an I-20/DS-2019 from NC State University and completed all on campus employment procedures
OIS is not able to issue an I-20/DS-2019 until the
previous university has released the student’s immigration record. Without an I-20/DS-2019 from NC State, the student is ineligible for employment on our campus
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CHANGE OF STATUS STUDENTS A student is eligible to begin on-campus employment
once the approval notice for the change of status to F-1/J-1 has been received (and is current).
Some prior statuses (F-2 or B-1/B-2) do not allow for
any level of study. Students in this situation whose change of status is not approved by the census date should defer to the next academic semester
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F-1/J-1 STUDENT EMPLOYMENT REMINDERS
J-1 students need written work authorization from OIS (or their sponsor) before starting any employment. F-1 students do not need separate authorization for on-campus employment
F-1/J-1 students can work up to 20 hours per week. Please check to make sure there are no other active appointments in the system before hiring the student
F-1/J-1 students cannot work beyond the end date on their I-20/DS-2019 or the last day of their final semester of required enrollment, whichever is sooner
Further information: http://internationalservices.ncsu.edu/campus-employment
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ENROLLMENT REMINDERS
F-1 and J-1 students must be enrolled full-time (according to the definition of the Graduate School), and must make good academic progress.
There are certain exceptions to the full-time enrollment requirement
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REDUCED COURSE LOAD (RCL) OPTIONS
A student may be eligible for a RCL if: - the student is medically unable to maintain a full-time
course load (requires documentation from a medical professional, including Counseling Center)
- the student has been placed in or advised by their academic advisor to take a course at an improper course level
- the student is having difficulty during the first semester due to (1) initial difficulties with English language, (2) reading requirements or 3) the student is unfamiliar with American teaching methods (requires letter from DGP)
- the student is in his/her final semester
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REDUCED COURSE LOAD - FINAL SEMESTER OPTION
Policy for students requesting a RCL for their final semester:
In order to be eligible for the RCL authorization, Master’s thesis and PhD students must have a scheduled defense date before the final day to withdraw or drop a course without a grade in the semester.
Once a RCL based on the final semester option has been authorized, the student’s immigration record can no longer be extended.
Further information: http://internationalservices.ncsu.edu/exceptions-full-time-enrollmentreduced-course-loads-rcls
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DISTANCE EDUCATION Definitions:
Any course where the “class is taken on-line or through distance education and does not require the student’s physical attendance for classes, examination, or other purposes integral to completion of the class.”
8 C.F.R. § 214.2(f)(6)(i)(G)
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LIMITS ON DISTANCE EDUCATION No more than the equivalent of one class or three credits
per session, term, semester, trimester, or quarter may be counted toward the full course of study requirement if the class is taken on-line or through distance education. 8 C.F.R. § 214.2(f)(6)(i)(G)
OIS interpretation tries to be as liberal as possible while maintaining our institutional compliance with SEVIS. 4-credit ‘on-line’ course with a lab. The lab met in person. We did not
consider this 4-hour course to be ‘distance education’ because there was a weekly physical meeting of the class for required lab.
Course where some sections are distance education but others meet in person. For record keeping the student needs to be enrolled in the ‘live’ section. Whether the student actually attends those live classes (when the lectures are available to all sections online) is not monitored.
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OIS RESOURCES Faculty/Staff resources on advising international
students: http://internationalservices.ncsu.edu/advising-international-students
Academic expectations at NC State University outlined for international students: http://internationalservices.ncsu.edu/academic-expectations
OIS Delivers (individual or small group training): http://internationalservices.ncsu.edu/training-materials
New International Student Orientation: http://internationalservices.ncsu.edu/orientation-events-schedules
Outcomes Assessment
Mike Carter
Associate Dean
New Regulation: Line of Accountability
Provost Dean Head
Effectiveness in improving student learning
New Regulation: Role of Facilitator
Provost Dean Head DGP
The effectiveness of outcomes assessment depends on the effectiveness of a program’s
assessment plan.
Criterion 1: Outcomes should reflect what is important for
students to learn in your program.
Effective Assessment Plans
The application of evidence-based reasoning to improve
student learning.
Outcomes Assessment
Criterion 2: The evidence you collect for each outcome
should enable you to identify strengths and areas for
improvement specific to the outcome.
Effective Assessment Plans
Insufficient Evidence
Enrollment in courses
Successful completion of
certain courses Passing rate for prelims
Attendance at seminars
Sufficient Evidence
Comps evaluated with
rubric
Student projects in advanced
course Written prelims evaluated with rubric
Student reflections on
seminars
Rubric for Evaluating Plan • Plan is comprised of outcomes appropriate
to improving program • Data to be collected allow faculty to identify
specific areas for improvement for the outcome
• Plan includes sufficient number of student learning outcomes
• Plan includes sufficient amount of direct evidence in proportion to indirect
Annual Reports
Biennial Reporting Periods
Fall 2010 Objective 1 Objective 2
Fall 2012 Objective 3 Objective 1
Fall 2014 Objective 2 Objective 3
Annual Reports: 3 Objectives
2014-2015 Objective 1 2015-2016 Objective 2 2016-2017 Objective3 2017-2018 Objective 1 2018-2019 Objective 2 2019-2020 Objective3
Annual Reports: 2 Objectives
2014-2015 Objective 1 2015-2016 Objective 2 2016-2017 Objective 1 2017-2018 Objective 2 2018-2019 Objective 1 2019-2020 Objective 2
Annual Reports: 4 Objectives
2014-2015 Objective 1 2015-2016 Objective 2 2016-2017 Objective 3 & 4 2017-2018 Objective 1 2018-2019 Objective 2 2019-2020 Objective 3 & 4
Edit Each Outcome: Annual Report Year
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020
General Questions and Answers
Dean Grasso
Door Prizes • Umbrella • Red NC State hat • Five University Dining
gift cards ($10 each) • Tote bag • Voucher for two
tickets to an ARTS NC State performance during 2014-2015
• NC Symphony Voucher for 2 tickets to a Raleigh Classical Series or Pops Series concert
• NC State Tervis tumbler
Lunch
McKimmon Center Room 1 c/d
NextGen Best Practices: Panel Discussion
Gary Lackmann, Marine Earth Atmos. Science James Mahaffey, Genetics Tamah Morant, Economics
Nancy Penrose, English Kimberly Weems, Statistics
NextGen: Evaluation Group Setup
NextGen: Evaluation Groups
NextGen: Program-Defined Tags
NextGen: Search on Program-Defined Tags
NextGen Best Practices: Panel Discussion
Gary Lackmann, Marine Earth Atmos. Science James Mahaffey, Genetics Tamah Morant, Economics
Nancy Penrose, English Kimberly Weems, Statistics
School Rankings
Updates: NextGen 2.0
• Complete in October 2014
• Highlights:
– Use GRE score for color coding – More customization at program level – Additional committee routing options – ‘Live’ NCSU transcripts
• Direct Access to NextGen
- Faculty Reviewers: go.ncsu.edu/nextgen_faculty
- Admins: go.ncsu.edu/nextgen_admin • Training Available http://ncsu.edu/grad/about-grad/training.html • Admission Offer Letter Template http://ncsu.edu/grad/faculty-and-staff/forms-list.html
Questions?
SAS Reports: 10-Year Profile
A NEW WAY TO GET WHAT YOU NEED
How to get to SAS Reports
• New link to the SAS Information Delivery Portal (a one-stop repository for all reports) in the “Graduate Administrators” pagelet – MyPack Portal – For Faculty & Staff – Reporting section
Information Delivery Portal
• Program level reports are at the bottom
• Clicking the link runs the report
Navigating in the Reports
• Each report opens with a navigation summary describing all report sections. – Upper left drop-down:
report section names – Upper right: numbers
of sections – Click section name from
drop-down or type section number and hit enter to go to that report section
Running the Reports
• All college-level and program-level reports will prompt you for either the college or the academic program.
• Choosing multiple items will run a combined report for all items chosen.
Running the Reports
• Most reports will have additional prompts. – They allow you to
“slice and dice” the report in many ways.
– Those prompts are optional (“all possible values” is the default choice).
– Examples: class, new/continuing status, academic load, gender, tuition residency.
Running the Reports
• What do these reports tell me? – Data for the most
recent ten-year period
– Presented in both tabular and line-graph format
– Reports can be exported to Excel by choosing Data Export
What’s in the 10-year Profile?
• Graduate Admissions Report • Census Graduate Enrollment Report • Degrees Awarded Report • PhD Completion & Attrition Report • Faculty & Comparison Program Report • Exit Survey Reports • DEMONSTRATION (let’s see it for real)
GSOARS (Graduate Student Online Advising and Reporting
System) Mobile Mobile web app for Directors and
Coordinators of Graduate Programs to lookup data on a student
Data Provided by GSOARS Mobile
• Campus Community (BioDemo,etc) • Academic Program • Advisers • Milestones • Plan of Work • Course History • Academic Load • Graduate Student Support Plan
How to access GSOARS Mobile
• Open browser on mobile device (Chrome recommended)
• Enter URL: go.ncsu.edu/gsoars_mobile
Questions
• If you receive a message stating that you do not have sufficient privileges to use GSOARS Mobile, please contact Darren White at [email protected].
• Any other questions, please contact David Edelman at [email protected].
Updates to Course and Program Approval Process
Dr. George Hodge
New Program Approvals
• NCSU Strategic Review (prior to complete proposal)
• 1-page concept paper and Appendix A- Request for Authorization to Plan
• Considered twice a year by the Council of Deans
New Program Approvals
• November: Council of Deans (proposal due to Provost’s Office by Oct. 1)
• April: Council of Deans (proposal due to Provost’s Office by March 1)
New Program Approvals
• Once approved, proposal (Appendix A) follows normal approval process at NCSU
• Approval Process at UNC-GA (May 2012)
New Program Approvals
New Program Approvals
• Once Appendix A is approved at UNC-GA, submit Appendix C (Request for Authorization to Establish) within 4 months
New Program Approvals
• Master’s: Appendix C sent to UNC Graduate Council for comments (4 weeks)
• Doctoral: Appendix C sent to External Reviewers for comments (10 weeks)
New Program Approvals
1. MS in Forensic Science 2. PhD in Forensic Science 3. Doctor of Design
UNC-GA Requirements
• Appendix A (revised April 2014) • Appendix C (revised April 2014)
• New Document Tracking System:
Program Request Portal (PREP)
Course Instructor
• Admin Handbook 3.19 Graduate Courses – A. Credentials Required for Teaching
Graduate Courses – I. Syllabus Requirement for Graduate
Courses
Course Instructor
• Includes Special Topics Courses • Active HR record for the semester • At Census Day, instructors will be
changed to Department Heads in sections out-of-compliance.
Updates to Course and Program Approval Process
Questions/Discussion
Connect with NC State
Dr. Deb Luckadoo http://campusenterprises.ncsu.edu
/discover-nc-state/
Conclusion and General Questions and Answers
Dean Grasso
Door Prizes • Padded notebook • White NC State hat • Five University Dining
gift cards ($10 each) • Coaster set • Voucher for two
tickets to an ARTS NC State performance during 2014-2015
• Voucher for four football tickets to the 9/6 NC State football game vs. Old Dominion
• Tervis tumbler • 2 tickets to the
International Festival of Raleigh
• Autographed picture